Res No 122-20-15562RESOLUTION NO.122-20-15562
A Resolution relating to the cost of the February 11, 2020 General Election
for the City of South Miami; approving the expenditure of $30,598.87 for the
election costs.
WHEREAS, the City Commission of the City of South Miami approved $40,000.00 with
the FY 2019-2020, budgeted to cover the cost of the 2020 General Election of the Mayor and
City Commissioners for Group II and III; and
WHEREAS, the City has received an invoice from the Miami -Dade County Elections
Department totaling $30,598.87.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSIONERS OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. The foregoing recitals are hereby ratified and confirmed as being true and they
are incorporated into this resolution by reference as if set forth in full herein.
Section 2. The City Manager is hereby authorized to pay the invoice for election costs
received from Miami -Dade County Elections Department for the February 11, 2020 South
Miami General Election in the total amount of $30,598.87; charging account no. 001-1200-512-
4920 (Elections), with a balance of $39,980.00.
Section 3. Corrections. Conforming language or technical scrivener -type corrections
may be made by the City Attorney for any conforming amendments to be incorporated into the
final resolution for signature.
Section 4. Severability. If any section clause, sentence, or phrase of this resolution is for
any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall
not affect the validity of the remaining portions of this resolution.
Section 5. Effective Date. This resolution shall become effective immediately upon
adoption.
PASSED AND ADOPTED this 15'h day of September, 2020.
ATTEST: APPROV D:
Zf
CIT CLE YOR
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
ATTORNEY
COMMISSION VOTE: 5-0
Mayor Philips:
Yea
Vice Mayor Welsh:
Yea
Commissioner Hams:
Yea
Commissioner Liebman:
Yea
Commissioner Gil:
Yea
Agenda Rem No:Bc.
City Commission Agenda Item Report
Meeting Date: September 15, 2020
Submitted by: Nkenga Payne
Submitting Department: City Clerk
Rem Type: Resolution
Agenda Section:
Subject:
A Resolution relating to the cost of the February 11, 2020 General Election for the City of South Miami;
approving the expenditure of $30,598.87 for the election costs. 3/5 (City Clerk)
Suggested Action:
Attachments:
02.11.2020 General Election costs resolution.doc
City of South Miami February 112020 General Election Invoice.pdf
Ce)
MIAMIHDAD
September 15, 2020
Nkenga "Nikki" Payne, CMC
City Clerk
City of South Miami
6130 Sunset Drive
South Miami, FL 33143
RE: Invoice No. SM-GEN-02112020
Dear Ms. Payne:
Elections
2700 NW 87th Avenue
Miami, Florida 33172
T305-499-8683 F305-499-8547
TTY 305499-8480
miamidade.gov
Please find the invoice detailing the election costs associated with the February 11, 2020
City of South Miami General Election.
Should you have any questions regarding the invoice or require additional information,
please do not hesitate to contact me at 305-499-8424.
Sincerely,
Ma ' Santana
Manager, Finance & Administration
Miami -Dade Elections Department
It
INVOICE
City of South Miami General Election -February 11, 2020
Nkenga "Nikki" Payne, CIVIC, City Clerk Invoice NO:
SM-GEN-02112020
City of South Miami Invoice Date:
September 15, 2020
6130 Sunset Drive
South Miami, FI. 33143
Personnel
$ 9,466.24
Salaries & Fringe Benefits, Overtime, Poll Workers
Polling Places
890.77
Security, Polling Place Rentals
Supplies and Services
849.90
Election Supplies, Communication Charges
Trucks and Vehicles
3,492.90
Truck Rentals, GSA Vehicles
Printing and Advertising
6,379.21
Absentee & Precinct Ballots, Temporary Polling Place Change Notices, Newspaper Ads
Postage
4,602.93
Absentee Ballots, Temporary Polling Place Change Notices, Letters
Ballot Creation
2,135.20
In -House & Outside Contractual Services, Translations
Administrative Overhead
2,781.72
Indirect Costs, Logic & Accuracy, Post -Election Audits
TOTAL
$ 30.598.87
Make check payable to Miami Dade County
For more information, you may contact:
Mario Santana
Manager Budget & Accounting
Miami -Dade Elections Department
2700 NW 87 Avenue
Miami, Florida 33172
Office: 305-499-8424 E-mail: Mario.Santana2@miamidade.gov