Ord No 31-20-2385
Capital and Operating Budget
Fiscal Year 2020-2021
Proposed as of July 23, 2020 7
COMMISSION – MANAGER FORM OF GOVERNMENT
LIST OF PRINCIPAL OFFICIALS
ELECTED OFFICIALS
CHARTERED OFFICIALS
City Manager
Shari Kamali
City Clerk
Nkenga Payne, CMC
City Attorney
Thomas Pepe, Esq.
Mayor
Sally B. Philips, EdD
Vice Mayor
Bob Welsh
Commissioner
Walter Harris
Commissioner
Josh Liebman
Commissioner
Luis Gil
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The Government Finance Officers Association of the United States and Canada (GFOA)
presented a Distinguished Budget Presentation Award to City of South Miami, Florida for its
annual budget for the fiscal year beginning October 1, 2019. In order to receive this award, a
governmental unit must publish a budget document that meets program criteria as a policy
document, as an operations guide, as a financial plan, and as a communications device.
This award is valid for a period of one year only. We believe our current budget continues to
conform to program requirements, and we are submitting it to GFOA to determine its eligibility
for another award.
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TABLE OF CONTENTS
ACKNOWLEDGMENT ____________________________________________________ 1
GUIDE FOR READERS _____________________________________________________ 2
CITY MANAGER’S BUDGET MESSAGE_________________________________________ 4
FY 2019-20 CITYWIDE ACCOMPLISHMENTS __________________________________ 15
GENERAL FUND BUDGET SUMMARY ________________________________________ 32
CONSOLIDATED ITEMS DETAIL BY DEPARTMENT FOR FY 2020-21 ______________ 33
GENERAL FUND SUMMARY _____________________________________________ 36
ANNUAL BUDGET PROCEDURES ___________________________________________ 38
BUDGET SCHEDULE ___________________________________________________ 42
FINANCIAL AND BUDGETARY POLICY ____________________________________ 44
FUND STRUCTURE ______________________________________________________ 54
FUND OVERVIEW _____________________________________________________ 55
FUNDING FLOW CHART _______________________________________________ 59
FUND EXPENDITURES__________________________________________________ 60
GOVERNMENT _________________________________________________________ 64
CITY HISTORY ________________________________________________________ 67
COMPREHENSIVE PLANNING ____________________________________________ 70
CITY OVERVIEW ______________________________________________________ 72
CITY OF SOUTH MIAMI ORGANIZATIONAL CHART__________________________ 73
POSITIONS BY DEPARTMENT/DIVISION ____________________________________ 74
CAPITAL IMPROVEMENT PROGRAM 5-YEAR PLAN _____________________________ 78
GENERAL FUND BUDGET _________________________________________________ 90
FY 2020-2021 GENERAL FUND REVENUES __________________________________ 91
REVENUE PROJECTION RATIONALE ______________________________________ 93
DEPARTMENTAL EXPENSE RATIONALE ___________________________________ 106
GENERAL FUND 5 YEAR PROJECTIONS _____________________________________ 111
GENERAL FUND 5 YEAR FORECAST FY 2020-2021 ___________________________ 117
GENERAL FUND 5 YEAR PROJECTED REVENUES ____________________________ 118
GENERAL FUND 5 YEAR PROJECTED EXPENDITURES ________________________ 120
CITY OF SOUTH MIAMI DEPARTMENTS AND DIVISIONS _______________________ 122
MAYOR AND CITY COMMISSION ______________________________________ 123
CITY CLERK’S OFFICE _______________________________________________ 125
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CITY ATTORNEY’S OFFICE ___________________________________________ 129
CITY MANAGER’S OFFICE ____________________________________________ 132
PERSONNEL DIVISION _____________________________________________ 136
CODE ENFORCEMENT DIVISION ____________________________________ 140
FINANCE DEPARTMENT _____________________________________________ 143
INFORMATION TECHNOLOGY DIVISION (ITD) _________________________ 147
PROCUREMENT DIVISION __________________________________________ 149
BUILDING DEPARTMENT ____________________________________________ 152
PLANNING AND ZONING DEPARTMENT _______________________________ 156
PUBLIC WORKS DEPARTMENT ________________________________________ 160
PUBLIC WORKS OFFICE OF THE DIRECTOR ___________________________ 162
PUBLIC WORKS BUILDING MAINTENANCE DIVISION ____________________ 165
PUBLIC WORKS SOLID WASTE DIVISION ______________________________ 168
PUBLIC WORKS STREETS AND LANDSCAPING DIVISION _________________ 171
PUBLIC WORKS MOTOR POOL DIVISION _____________________________ 175
PUBLIC WORKS ENGINEERING AND CONSTRUCTION DIVISION __________ 178
POLICE DEPARTMENT _______________________________________________ 184
PARKS AND RECREATION DEPARTMENT _______________________________ 191
GIBSON-BETHEL COMMUNITY CENTER _______________________________ 196
PARKS LANDSCAPING DIVISION _____________________________________ 199
COMMUNITY POOL ______________________________________________ 203
TENNIS _________________________________________________________ 206
NON-DEPARTMENTAL ______________________________________________ 209
SPECIAL REVENUE FUNDS _______________________________________________ 211
STORMWATER DRAIN TRUST FUND _____________________________________ 212
LOCAL OPTION GAS TAX TRUST FUND __________________________________ 216
HOMETOWN DISTRICT IMPROVEMENT TRUST FUND _______________________ 218
PARKS AND RECREATIONS FACILITIES IMAPCT FEE FUND ____________________ 220
TREE TRUST FUND ___________________________________________________ 222
PEOPLE’S TRANSPORTATION TAX FUND _________________________________ 224
REVENUE STABILIZATION FUND ________________________________________ 228
GRANT MATCH RESERVE FUND _________________________________________ 229
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INSURANCE RESERVE FUND ____________________________________________ 230
TAX EQUALIZATION RESERVE FUND ____________________________________ 231
BUILDING CAPITAL RESERVE FUND ______________________________________ 232
CITY PARKS ACQUISITION DEVELOPMENT OPERATIONS AND MAINT FUND ____ 233
PEDESTRIAN CROSSING AQUISITION DEVEL OPS AND MAINT TRUST FUND _____ 235
OTHER FUNDS ________________________________________________________ 237
DEBT SERVICE FUND __________________________________________________ 238
CAPITAL IMPROVEMENT PROGRAM FUND ___________________________________ 245
EMERGENCY RESERVE FUND ___________________________________________ 248
STATE FORFEITURE FUND _____________________________________________ 250
FEDERAL FORFEITURE FUND ___________________________________________ 251
GLOSSARY ____________________________________________________________ 253
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 1
ACKNOWLEDGMENT
This document was prepared by a team of City staff members who worked very enthusiastically,
with pride and dedication, to provide a meaningful and useful document for the benefit of the
citizens, the business community, and the City of South Miami organization.
The following individuals are recognized for their significant contribution in the budget process:
Budget and Finance Committee Members
Bradley Cassel, Chairman
Maximo Monterrey
Deborah Lang
Alain Steiselboin
The following individuals are recognized for their significant contribution in the preparation of
this document:
Alfredo Riverol, Chief Financial Officer
Maria Virguez, Chief Administrative Officer
Jaclyn Cuesta, Senior Accountant
Elaine Alvarez, Accounts Payable Technician
Guliano Ageno, Accounts Receivable Technician
MANAGEMENT TEAM
ASSISTANT CITY MANAGER CHIEF FINANCIAL OFFICER
Samantha Fraga-Lopez (2017) Alfredo Riverol, CPA CGFM, CGMA, CRFAC (2010)
PLANNING AND ZONING DIRECTOR CHIEF ADMINISTRATIVE OFFICER
Jane K Tompkins (2016) Maria Virguez (2000)
BUILDING DIRECTOR CHIEF PROCUREMENT OFFICER
Andres Figueroa (2008) Steven Kulick, C.P.M. (2011)
POLICE CHIEF PARKS AND RECREATION DIRECTOR
Rene Landa (2013) Quentin Pough (2013)
PROJECT MANAGER SUPERINTENDENT OF MAINTENANCE
Aurelio Carmenates (2017) John Reese (2000)
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 2
GUIDE FOR READERS
The Fiscal Year 2020-2021 Annual Operating and Capital Budget for the City of South Miami,
Florida is intended to serve four purposes:
THE BUDGET AS A POLICY GUIDE
As a policy document, the budget serves to inform the reader about the organization and its
policies. The budget includes organization-wide financial and programmatic policies and goals
that address long-term concerns and issues, as well as its short-term financial and operational
policies that guide the development of the budget for the upcoming year. This budget document
details the services the City will provide during the twelve-month period from October 1, 2020
through September 30, 2021. The Departmental budget sections provide goals, objectives and
activity reports for each Department.
THE BUDGET AS A FINANCIAL PLAN
As a financial plan, the budget details the costs associated with providing municipal services and
how the services are anticipated to be funded. The General Fund Section includes a summary
and detailed description of all revenues and expenditures. The budget document explains the
underlying assumptions for the revenue estimates and discusses significant revenue trends. In
addition, there is discussion of the City’s accounting structure and budgetary policies. Please
remember that the City of South Miami as virtually every other government has provisions for
amending the budget during the budget year. This is essential as priorities change and
emergencies are encountered requiring the revision of the yearly budget. This is a normal and
wise practice as it is essential for the City to be able to reflect the changing priorities of its
community.
THE BUDGET AS AN OPERATIONS GUIDE
As an operations guide, the budget details how Departments and the general fund are organized.
The budget informs the reader of all the activities, services and functions carried out by each
department. In addition, the budget provides for performance measurements of organization-
wide objectives to aid in monitoring the progress of the City. Each Departmental budget section
includes a description of the Department’s function, its goals and objectives, activity reports,
authorized positions, budget highlights and the budgetary appropriation.
THE BUDGET AS A COMMUNICATION DEVICE
As a communication device, the budget provides summary information to aid the reader in
interpreting the document. Charts, graphs, tables and text are included in every section to
consolidate the information.
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 3
The budget document also includes a detailed table of contents and a glossary of terms to make it
easy to locate and understand its contents. Finally, the budget includes the Budget Message
Section, which provides readers with a condensed analysis of the fiscal plans of the City for the
upcoming fiscal year.
HOW TO USE THIS DOCUMENT
This document is divided into 4 sections. The breakdown is listed below:
Introduction: This section is designed to give the reader a general look at South Miami and an
overview of the total budget and is divided into two main sections. The City Overview includes
demographic data and tables and the Financial Overview includes summary information on the
budget. Many parts of this section can be reproduced for the public and media.
Capital Improvement Program: A general description of the FY 2021 through 2025 Capital
Improvement Plan along with the funding sources is found in this section.
Fund Budgets: A description of the Departments and funds can be found in this section. A
summary of all Department expenditures is listed, along with a mission statement,
accomplishments, objectives, key activity reports, staffing requirements and budget highlights.
Appendix: This section contains a detailed personnel table and a glossary of terms and acronyms
that are used throughout the document.
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 4
CITY MANAGER’S BUDGET MESSAGE
August 11, 2020
Honorable Mayor Sally Philips
Honorable Vice Mayor Bob Welsh
Commissioners Gil, Liebman and Harris
Citizens of the City of South Miami
PROPOSED CAPITAL AND OPERATING BUDGET FOR FISCAL YEAR 2020/2021
Dear Mayor, Vice Mayor, Commissioners, Citizens and Business Community:
In accordance with Article IV, Section 2 of the City Charter, I respectfully
submit to you the Proposed FY 2020-21 Operating and Capital Budget for the
fiscal year beginning October 1, 2020 and ending September 30, 2021. The
Proposed FY 2020-21 Budget was prepared with no tax rate increase, using
the millage rate of 4.3000. The purpose of this letter is to provide the
Commission with an overview of the budget for Fiscal Year 2020-21.
BUDGET PREPARATION
The adopted budget provides a continuation of the core FY 2019-20 budget as the base for the
budget for FY 2020-21 and the following budget indicates existing and new funding levels and
priorities.
The FY 2020-21 Budget as presented here is based on the adopted millage rate of
4.3000.
The value of the certified tax roll for FY 2020-21 was released by the County on July 1st and was
approximately 4.33% higher than the prior year.
SIGNIFICANT EVENTS THIS FISCAL YEAR
Perhaps the two most significant events this year were the COVID-19 outbreak, and the
sunsetting of the City of South Miami Community Redevelopment Agency.
As you are aware, COVID-19 continues to be a concern. The coronavirus outbreak continues to
rise, bringing continuous record-breaking spikes in infections since the reopening of restaurants,
bars, gyms, and other public places. COVID-19 has damaged Florida’s economy and as social
distancing and the needed “New Normal” rules are implemented, it will take time for Florida’s
delicate economy to rebound and thrive.
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 5
Furthermore, Florida's unemployment rate was 14.5% in May 2020, in comparison, Florida’s
unemployment rate in May of 2019 was 3.2%, that reflects an increase of 11.3% in 12 short
months. According to the U.S. Bureau of Labor Statistics (BLS), when workers are unemployed,
their families lose wages, and the nation as a whole loses their contribution to the economy in
terms of the goods or services that could have been produced. Unemployed workers also lose
their purchasing power, which can lead to unemployment for other workers, creating a cascading
effect that ripples through the economy.
As of June 1, 2020, the City has been able to complete a smooth transition in the sunsetting of
the City of South Miami Community Redevelopment Agency (SMCRA) and all properties owned
by the SMCRA has been transferred to the City. Moving forward, beginning with FY 2020-2021,
all property tax revenues will be assumed by the City to be used to support existing City
Services citywide, especially since the decline of other revenue line items such as parking and
state sales tax sharing, to name a few.
The FY 19-20 Planning Department completed the approval process for a number of important
redevelopment projects. Perhaps most transformative for the city will be the redevelopment of a
full city block on what is now the Winn-Dixie store. Plans call for 248 residential units, a large
public plaza, and a grocery store of approximately 36,000 square feet. Staff worked with the
applicant to create a new zoning category, and Future Land Use and Zoning Map changes. The
zoning category is unique in its provisions that encourage long-term retention of the grocery
store, and a requirement for affordable housing if the grocery store space is vacated. Staff also
reviewed an application for Future Land Use and Zoning map amendments for the County-owned
affordable housing, South Miami Gardens. With these amendments, the County can replace the
outdated units and provide more units than currently exists.
The Planning Department is working on an annexation analysis for an area bounded by SW 80th
Street, the SFWMD canal, SW 62nd Avenue and SW 67th Avenue. The analysis provides
information on an estimate of the City resources needed to service. The information will assist
in determining whether the City should pursue an annexation application with Miami-Dade
County.
Staff also prepared several significant amendments to the Land Development Code, including:
changing the parking requirements to encourage development that's more multi-modal in nature
and that better reflects a project's true parking needs; improvements to the RT-9 zoning district
to make townhouse development more feasible and attractive; revising the treatment of medical
marijuana stores and pharmacies, in accordance with new state law; and changes that will make
it easier to build housing on lots that were legally platted but don't comply with current
standards.
The Code Enforcement Division has increased neighborhood patrolling in an effort to keep
residents informed regarding the City’s requirements for proper maintenance of both residences
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 6
and businesses. Additionally, in response to COVID-19, Code enforcement Officers have worked
alongside the City’s Police Department to ensure the safety and wellness of our community by
enforcing State, County and Local rules.
Although the COVID-19 pandemic resulted in the cancellation of the City’s annual Wellness Fair,
the Personnel Division continued to provide several wellness initiatives and competitions aimed
at engaging employees and motivating them to monitor and improve both their physical and
mental health. The Personnel Division also created Return-to-Work guidelines in compliance with
Center for disease control (CDC); Occupational Safety and Health Administration (OSHA), State,
County and Local health and safety guidelines to ensure the safety of both employees and
residents alike. The Personnel Division, in conjunction with the City Manager’s Office, coordinated
City-wide COVID-19 antibody as well as PCR (nasal swab) testing for all employees. Overall
employee health ultimately leads to lowered health insurance premiums. The City of South
Miami, through the Personnel Division, will continue to create Wellness initiatives to instill a
healthier lifestyle for employees and their families.
The Finance Department is currently working with the City’s Financial Advisors, Bond Counsel
and the City Attorney to help reduce the future annual debt payments and ultimately the
overall debt amount paid by the City as part of a large refinancing initiative, expecting to save
the City over $300,000.
The Information Technology Division was tasked in the middle of the COVID-19 pandemic to
help support staff by providing them with the means of working remotely. Thankfully they
were able to fulfil their obligations and help support each department so that there was no or
minimal business interruption. The City never missed a beat and all departments were able to
function as designed.
The Procurement Division sourced and purchased an electric vehicle charging station for City
Hall. The charging station, a dual port device that can charge two vehicles at the same time,
was installed behind the Police station parallel to South Dixie Highway. The charging station
will support the City’s fleet of fully electric vehicles.
The Engineering and Construction Division of the City of South Miami during the fiscal year
beginning on October 1, 2019 through September 30, 2020, completed the construction of the
City’s Welcome Gateway Monument Sign at Fuchs Park on the intersection of US-1 and SW 80th
Street. The Welcome Gateway Monument Sign is a reinforced concrete construction covered
with smooth stucco finish in the back and special Oolite Stone Veneer wall in the front. The City’s
logo and lettering is placed on top of the sign structural wall which is illuminated at night. A
selected landscape comprised of shrub, groundcover and large palms was installed to highlight
and to provide accent to the sign together with a new irrigation system which is connected to a
dedicated electrical source that provides power to the sign up-lighting and irrigation system.
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As part of a continuing effort to enhance the transportation system and mobility choices for the
residents and visitors to the City of South Miami, Citywide Bike Sharrows was identified in the
South Miami Intermodal Transportation Plan (SMITP). The SMITP was adopted in early 2015, with
a focus on pedestrian safety and mobility. The scope consists of installing pavement markings
symbols to alert motorists to the expected lateral placement of bicyclist within the shared lane
and encourage safer passing behaviors. Additionally, the construction of a new roundabout at the
intersection of SW 69th Street and 63rd Avenue and reduce the amount of pavement in the area to
reduce the speed of vehicles making high speed turns and to implement the traffic calming in the
neighborhood.
The City of South Miami was honored to have Colombian President Ivan Duque Marquez visit
Dante Fascell Park for a special program announcing the Colombian Sculpture Garden initiative
which is a program of the Sister-City between the City of South Miami and Medellin Colombia.
The City completed the design and installation of three (3) sculptures at Dante Fascell Park that
were donated to the City. The new design and constructed LED up lighting will provide the ability
to change the color of the light reflecting onto the sculptures to meet the need for any special
event. Art in Public places addresses important goals such as acquiring and exhibiting new public
artworks in the City of South Miami.
The City has identified some properties currently not connected to the Miami-Dade Water and
Sewer Department (MDWASD) system and therefore, as part of the Sanitary Sewer master plan it
would be necessary to install water main and meter services with new accounts with
MDWASD. The project will entail the installation of approximately six new water main extension
and installation of approximately 104 new water meter services as recommended in the City of
South Miami Sanitary Sewer Master Plan.
The Building Department remained open, functionally and servicing our clients during the
pandemic period though with limited conditions. We are determined to service our residents and
contractors through this most difficult time.
The City’s Parks and Recreation Department (P&R) projects consist of but are not limited to a new
LED lighting system at Dante Fascell Park, ADA improvements and a new pedestrian pathway
around the existing pond at Fuchs Park.
To enhance the park and open space goals set forth in 2018 Comprehensive Plan, the City
purchased a property located at 7435 SW 66 Avenue for the purpose of converting into a public
park. The City’s Parks and Recreation Department (“P&R Dept.”) has commenced planning and
community input sessions for the proposed public park known as Ludlam Glades Park. In addition,
the department has completed multiple contract construction plans, permitting, and public
solicitations for upcoming improvement projects such as new outdoor LED tennis lighting at
Dante Fascell Park and a new perimeter asphalt pathway and ADA enhancements at Fuchs Park.
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 8
The P&R Dept. replaced the existing engineer wood fiber mulch with new poured-in-place rubber
safety surfacing under and around the preschool and grade school playground structures at
Dante Fascell Park, Fuchs Park, Murray Park and Palmer Park. The rubber surface is not only
attractive and functional, but also features eco-friendly attributes and long-term, economical
savings for the City. Accessible pathways were also installed to and from each playgrounds.
The Parks and Recreation Department hosted various virtual programs and supplemented
breakfast and lunch meals provided by Miami-Dade County schools during the COVID-19
pandemic with weekend nutritional snack bags for community youth and teens. One-hundred
and seventy-six (176) snack bags were distributed to low income families over a four-week
period. In cooperation with Miami-Dade County, the Dept. delivered two hundred (200) weekly
meals throughout the COVID-19 pandemic to senior citizens who reside in South Miami.
The Police Department acknowledges the importance and benefits of communities and police
working together, sharing information and developing collaborative strategies for a better
tomorrow. Because of these partnerships, South Miami continues to lower the crime rate in both
categories of violent crimes and non-violent crimes. During the past 10 years Violent Crime is
down 62%, and Non-Violent Crime is down 48%, Total Reported Crime is down 49%. The
partnerships with the business sector, residents, schools, hospitals, and other groups are
contributing to the reduction of crime on our streets.
The level of citizen engagement with our community initiatives continued with the successful PAL
Program (Police Athletic League), which opened the doors of opportunity for our youth, our CAST
Program (Cops and Students Talking) formed relationships with our local children by opening the
doors of communication. Through other positive interactions with residents and business owners
such as Coffee with a Cop and our Safe Streets Halloween we brought citizens and police officers
together in a relaxed and festive atmosphere where genuine communication could take
place. The Police Dept. closed out the year by successfully meeting the required standards to
become reaccredited, passing the accreditation final assessment with 100% compliance, by the
Commission for Florida Law Enforcement Accreditation. In Florida, there are roughly over 450
law enforcement agencies of which only 168 are accredited. I’m proud to announce that SMPD is
among those 168 highly distinguished law enforcement agencies.
RESPONDING TO THE GOVERNING BODY GOALS
The budget as presented provides the same level of excellent services to all residents, businesses,
and visitors of the City of South Miami, while maintaining the same millage rate, set at 4.3000.
The City’s proposed budget was prepared with the intent to meet the governing body’s goals.
The City Commission has established six strategic goals that guide the City’s activities, including
preparation of the annual operating budget. The financial decisions included in the annual
budget and Capital Improvement Program (CIP) for the services provided by the City are intended
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 9
to address the goals established by the City Commission.
Goal #1: City Services – Ensure that city services assist in creating a superior quality of life
and a safe atmosphere where people desire to live, work, and play.
Goal #2: Fiscal Responsibility – Provide exceptional value for community-provided
resources and strive for long-term financial balance in the city’s operational and capital
activities.
Goal #3: Economic Development – Promote and stimulate quality development (including
retail, corporate headquarters, bioscience, high technology companies, and residential) to
enhance the city’s diverse economic base.
Goal #4: Reinvestment – Promote and support efforts to redevelop retail sites and
improve our neighborhoods to continue the city’s reputation as a safe and friendly
community.
Goal #5: South Miami Downtown Improvement– Partner in the continued development
of a premier destination point – “South Miami Downtown” – that serves as a community
gathering place integrating a variety of uses (including residential, retail and office uses).
Goal #6: Sense of Community – Celebrate South Miami’s heritage and history to enhance
the sense of community, pride and quality of life for residents.
The proposed budget continues the City’s commitment to these strategic goals by allocating
available resources to the activities necessary to address the goals.
GENERAL FUND REVENUES
Revenues in all municipalities typically increase and, at times, decrease, depending, upon their
respective sources and the impact of various sectors of the economy and the Legislature’s
changing philosophies on those sources. The City’s most significant revenue, ad valorem or
property taxes, is also typically the revenue with the most significant change from year-to-year.
For the upcoming fiscal year, considering the tax valuations are from 2019 and the sunsetting of
the City’s South Miami Community Redevelopment Agency, our ad valorem revenues have seen
an increase, helping to minimize the impact of the reductions from other important revenue
streams due to the effects of the COVID-19 pandemic. The City’s ad valorem revenues in this
upcoming fiscal year will account for approximately 43% of the City’s yearly operating revenues.
Therefore, as the ad valorem revenues change, so do the City’s operating revenues. The City’s ad
valorem revenues for the past few years have been increasing slightly, which reflected the
positive economic times, however, many economist and financial professionals are beginning to
predict a significant future downturn on taxable assessed values, and in turn the City’s ad valorem
revenues.
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THE SAVE OUR HOMES EFFECT
As stated earlier, the FY 2020-21 certified property tax roll for the City of South Miami reflects an
approximate 4.3% increase in city-wide taxable values from the previous fiscal year. By default,
that percentage is an “average” and, individual properties may experience more or less change in
value than this average. In the case of long-time homesteaded properties, they may have a
greater amount of increase due to the effects of Save Our Homes.
In 1992, Florida voters approved Constitutional Amendment 10, meant to shield homeowners
from runaway increases in their property taxes as a result of the booming real estate prices. Save
Our Homes (SOH) limits annual increases in the assessed value of a home to 3% or the Consumer
Price Index, whichever is lower. This limitation is known as the Save our Homes cap. As a result,
long-time homesteaded property owners benefited from years of increasing home values by
paying less property tax than a similar non-homesteaded property owner due to the SOH limits
on increases in assessed values. Thus, many homesteaded property owners have had the benefit
of artificially low tax levies.
DOUBLE HOMESTEAD EXEMPTION
On January 29, 2008, electors in Florida voted for a new property tax reform amendment.
Previously, homeowners could receive a $25,000 exemption on their primary residence, which
meant the homeowner doesn’t pay property taxes on the first $25,000 of the just appraised value
of the property. The new amendment increased the exemption as follows: Homeowners can
receive an additional $25,000 homestead exemption for the value of homesteads above $50,000.
The new exemption has had a vast impact on ad valorem revenues statewide, as it essentially
doubles the previous amount of non-taxable property value; therefore, those revenues are no
longer available.
MILLAGE CAP ESTABLISHED
The millage rate (South Miami’s share) is typically approximately 21 percent of the total yearly tax
bill. In other words, of every dollar spent on taxes in South Miami, typically 21 cents goes to its
City Government.
The Property Appraiser will mail required tax notices to all property owners in August, using
proposed tax rates adopted by all taxing authorities in Miami-Dade County. Therefore, the
millage rate of 4.3000 set at the July 7th City Commission meeting will be used in the notice and
will be the millage rate used to calculate South Miami property taxes unless changed by the City
Commission prior to its final budget meeting in September.
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OTHER REVENUES
Due to COVID-19, the City is expecting a significant reduction in retail and commercial businesses
hence reducing the revenue amount collected for New and Renewals of Local Business Taxes,
Parking, and almost every other revenue line-item (Judgments and Fines, burglar alarms, and
solid waste franchises).
SPECIAL REVENUE FUNDS
The Special Revenue Fund budget reflects the restricted monies collected by the City for certain
fees and various local option gas taxes received from the State of Florida that must be used for
prescribed purposes.
CAPITAL PROJECTS FUND
This fund reflects the major Capital Improvement Projects (CIP). Funds from various sources are
aligned with the specific projects found in the CIP. The CIP is for projects involving expenditures
expected to endure longer than one year, and over a specified cost threshold to filter out normal
operating expenses.
CARRYOVER AND RESERVES
Carryover is the balance of estimated unreserved fund balance remaining at year-end that is
carried forward into the new fiscal year and available for appropriation by the Commission. From
an accounting point of view, carryover is a balance sheet item and is not included in a typical
profit and loss statement. In governmental budgets, carryover is included as part of the budget.
Having sufficient cash carryover is critical to a municipality because it provides the necessary cash
flow before property taxes are collected and received beginning in November of each year.
EMERGENCY RESERVE FUNDS
The Government Finance Officers Association (GFOA) issued a Case Study, providing a general
recommended fund balance for two specific categories; Budget Uncertainty Reserve and
Emergency Reserve. Within the Case Study, GFOA recommends a General Fund Reserve of
approximately 25%; 12.5% for each of the two specific classifications mentioned above.
When the City's Comprehensive Financial Report was issued for FY 1994-95, the Auditors
recommended the creation of a Contingency Reserves Fund to be initially funded from the cash
carryover balance in the General Fund. On July 29, 2008, the City of South Miami established
Article V Section 2-47 entitled "Emergency Reserve Fund" under City Code of Ordinances 23-08-
1958 as part of a Cash Management Policy requiring the City to maintain Emergency Reserves
Funds no less than 10% of the operating budget. However, prior to FY 2012, when
approximately $1.75 million was set aside, the City did not have an actual fund established or
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 12
funded. In 2014, the City Commission responded and created and funded the first true
Emergency Fund of 10% of the operating budget and therefore the Emergency Reserve Fund
went from $1.7 million to $4.4 million in FY 2014 -2015.
This year, the City believes it is even more important to properly fund the Emergency Reserve,
especially because many are predicting the upcoming years are going to be extremely
economically challenging. The City hopes to continue maintaining the GFOA’s recommended 25%
of the City’s annual budget amount and exceed it, for a total of $6,026,861.
The Emergency Reserve Funds along with the City’s unreserved, unassigned fund balance
represents a healthy, reserve level for a City our size, but due to the potential or damaging storms
and negative economic outlook, it would be wise to continue to increase these balances.
CHANGES IN THE CITY WORKFORCE AND TOTAL PAYROLL
In the proposed fiscal year budget, the City provides a “Position by Department” schedule as part
of the budget document. The section provides a detailed breakdown of the positions by
Department and the number of full-time and part-time positions within the City. The City
eliminated approximately 10% of the previously funded positions across several Departments
including Personnel, Planning, Public Works, Parks, Police and Finance, among others. Each
Department carefully considered the positions that could be eliminated while still maintaining the
efficient level of service provided by the City.
Effective October 1, 2016, and each year thereafter, eligible employees shall receive a cost of
living adjustment (COLA), based on the Consumer Price Index - All Urban Consumers 12-Month
Percent Change for the Miami-Ft. Lauderdale FL area (CPI) which shall have the effect of
increasing the pay for each employee, unless the CPI is zero or is negative, which shall then have
no decreasing effect on the employee’s pay. The COLA increase salary adjustments shall not
exceed 3 percent in any year. In FY 20-21, employees, other than Police Officers and Sergeants,
are eligible to receive the COLA on October 1st. Pursuant to the City’s Collective Bargaining
Agreement with the Fraternal Order of Police, Officers and Sergeants are eligible to receive a
3.5% merit increase on their anniversary. The Consumer Price Index- All Urban Consumers 12-
Month Percent Change for the Miami-Ft. Lauderdale FL area, applicable to this current year is:
(Annual CPI 2019) October 1, 2020 – September 30, 2021 = 1.8%.
Furthermore, in this fiscal year’s proposed budget, the City will begin funding expenses of
multiple employees, which had previously been funded through the City’s South Miami
Community Redevelopment Agency (SMCRA). This results in approximately $256,681 that the
City will begin funding for in its budget, which was previously funded in the CRA budget. The
SMCRA is no longer able to continue to fund these necessary positions on a recurring basis due to
its no longer existing. The department/divisions that are immediately affected are:
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 13
− The Police Department will be funding 100% of two police officers. The SMCRA previously
funded the two full-time police officers.
− The Parks and Recreation Department will be funding 100% of the Community Outreach
position which was previously funded by the SMCRA.
It is important to note the positions mentioned above are not new positions but exist currently as
part of the City Administration, and amount to an estimated $256,681, which is reflected in this
budget due to the SMCRA’s sunsetting.
SUMMARY OF FINANCIAL ISSUES AHEAD
As mentioned above, COVID-19 continues to be a concern and we believe will be an ongoing
concern for a longtime to come. The effects COVID-19 will have on the overall economy are still
unpredictable. Until the cases of COVID-19 begin to diminish and lives begin establishing a “New
Normal” it is going to be difficult to plan with some sense of certainty.
The City Administration currently forecasts for FY 20-21, as of July 14, 2020, a 1% overall revenue
reduction from the adopted FY 19-20 forecasted revenues, providing a monetary loss of an
estimated $194,812. The overall revenue for FY 20-21 forecast takes into account numerous
estimated losses, parking revenue being the single largest at 21%, and being offset by certain
revenue increases, including the increase in ad valorem revenue.
Because of the above, the City of South Miami Administration focused on reducing fiscal year
2020-2021 operational expenses in an effort to meet the reduction of the forecasted revenues for
FY 2020-2021, without increasing the millage rate and/or eliminating or reducing the current level
of service provided to the City of South Miami residents. The City eliminated approximately 10%
of the previously funded positions across several Departments including Personnel, Planning,
Public Works, Parks, Police and Finance, among others. Each Department carefully considered the
positions that could be eliminated while still maintaining the efficient level of service provided by
the City to assist with the City’s budget.
CONCLUSION
Despite the challenges, we encountered in balancing the needs for services against the desire
of property owners to keep the same rate of tax, we continued to maintain basic levels of
reserves for our various critical financial responsibilities.
These are volatile times that require careful and clear leadership and extraordinary courage. We
thank the Mayor and City Commission for having those qualities, as we believe they have been
reflected in this proposed budget. It is essential to continue building our reserve accounts for the
uncertain future. As always, your staff will endeavor to continue to provide the levels of services
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 14
our community is entitled to, despite even more limited resources available for this purpose. We
are grateful for your continued contributions to the budget development process. The
confidence you hold in your staff makes it possible for us to provide the results our community
deserves and expects. By working together, we have once again been able to craft a budget that
addresses the priorities you have created for our community.
CLOSING
I wish to thank the entire City staff for their professionalism and dedication. I also wish to thank
the Mayor, Vice Mayor, and Commissioners for providing direction on a preferred future for the
City of South Miami. Finally, I would like to thank the excellent Budget and Finance Committee
for the time, which they have volunteered to help evaluate FY 2020-21 proposed budget, and
their valuable input, which has been reflected in this budget.
Sincerely,
Shari Kamali
City Manager
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 15
FY 2019-20 CITYWIDE ACCOMPLISHMENTS
This year we offer a list of accomplishments by the City Administration and the Commission as
follows:
POLICE DEPARTMENT. PARTENERSHIPS WITH THE COMMUNITY PROVIDE TRUST.
The Police Department has continued to develop and participate in
community outreach programs. These programs are developed to foster trust
and form a personal bond with our community, citizens and business owners.
We believe that direct relationship has helped in creating a reduction in crime
rates and has created a foundation and bond with the community that is
seldom seen in other communities as diverse as ours. The Police Department
continues its commitment to 21st Century Policing concepts which focus on
community relationships, transparency, and a cooperation with the community it serves.
Since 2013 crime has shown a downward trend in the City of South Miami and that trend
continues with current estimated numbers and forecasts.
Cops and Students Talking (CAST) program will resume this summer. This program is led by Police
Officers to provide interaction between Officers and students in the summer program.
The PAL program began its football program within the South Miami Grey
Ghost football system. The program is also initiating a baseball and softball
program. All funding for this program was provided by the Federal
Forfeiture fund, which gains assets from criminals in which our Officers
participate in the apprehension and securing of illegal goods & cash.
Therefore, the PAL program directly benefits the South Miami community
without direct expenditure of the taxpayers’ funds.
The Department updated its agreement with Axon International which provides the Department
with the latest in less than lethal tools as well as the latest in body cam technology. The
Departments new Axon Body 3 cameras include shot spotter and electronic control device
integration for greater accountability.
The transition towards an improved fleet for Patrol personnel continues to move forward. The
Police Department received its first order of hybrid police vehicles and has placed its second
order for a further 7 hybrid patrol vehicles which will lead to further fuel savings.
Police Department leadership members have attended several advanced executive trainings like
Command Officer Development Course, Senior Officer Course and Police Executive training. This
training provides education in current Police management skills. We believe our Police can
always benefit from training and refresher courses.
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The Department conducted active shooter training and practice situations at area schools, area
hospitals, businesses, and City properties. This training program ensures that our Police are fully
aware of situations that may occur at a moment’s notice in areas and facilities that are not typical
training locations. The Department continued to utilize online training systems to provide the
latest in emerging trends. It is anticipated that by the end of the FY 2020 Fiscal budget all patrol
officers will have completed Crisis Intervention Training (CIT) which provides officers with the
tools needed to assist people in distress.
Additionally, the Department continued the COMPSTAT program, which is designed to maintain
accountability of personnel management and crime trends by tracking essential data from the
Police Department.
FINANCE DEPARTMENT ACCOMPLISHMENTS
Continued to produce and post online before every second regular Commission meeting of the
month the City’s monthly finance report for the previous month. The
Monthly financial reports are critical to keeping control and analyzing on a
continuous basis the City’s financial position.
Assisted the City Manager in the preparation of a balanced FY 2020 Annual
Operating and Capital Budget, a massive work effort on which we have won
Government Finance Officers Association (GFOA) prestigious awards for over
the last 9 years.
Continued to produce the Comprehensive Annual Financial Report (CAFR)
with auditors issuing no findings, on which we have won Government Finance
Officers Association (GFOA) prestigious awards for over the last 9 years.
Produced and posted online the Popular Annual Financial Report (PAFR). The PAFR’s main
purpose is to provide non-financial readers the opportunity to understand and be a part of the
City’s finances, on which we have won Government Finance Officers Association (GFOA)
prestigious awards for over the last 9 years.
INFORMATION TECHNOLOGY DIVISION (ITD) ACCOMPLISHMENTS
The Information Technology Division has been diligently working on establishing the City
SharePoint site to allow employees to access all of the City’s files from anywhere where there is
an internet connection. The COVID-19 pandemic has created a new urgency related to remote
access to City files. Furthermore, ITD has been focusing on separating the Police Department
from the City’s domain, in an effort to maintain FDLE compliance.
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PROCUREMENT DIVISION ACCOMPLISHMENTS
Purchased an electric vehicle charging station for City Hall. The charging station, a dual port
device that can charge two vehicles at the same time, was installed behind the Police station
parallel to South Dixie Highway. The charging station will support the City’s fleet of fully electric
vehicles; four in total.
Assisted in the City’s efforts to secure Florida Department of Transportation’s (FDOT) agency
certification. FDOT granted the City certification in January 2020 which will enable the City to
apply for future projects funded by FDOT grants.
Collaborated with Public Works to develop a scope of services for an upcoming solicitation for
the purchase and installation of a solar panel system for the Public Works administration
building and the Murray Park Aquatic Center. The scope was developed, including but not
limited to the following activities; a review of other government solicitations for similar
services, research of existing solar panel systems and technology and consultations with the
City’s contractors that comprise the vendor base for the Professional Services Continuing
Contract. The solicitation was completed in 2020.
Successfully issued and completed 20 competitive Bids for goods and services, Requests for
Proposals (RFP’s) and Quotes without incurring a single bid protest. In addition, issued 210
Purchase Orders in support of required goods and/or services for City operations.
Procurement continues to promote the “Notify Me” feature appearing on the City’s website.
This feature sends email alerts to subscribers when formal solicitations are posted on the City’s
website. In addition to the City’s website, formal solicitations are posted on Demand Star, a
subscriber service that connects business and government. The intention is to provide high
quality services to City Departments and maximum benefits to the taxpayers of the City by
ensuring maximum participation to the City’s formal solicitations.
PERSONNEL DIVISON
The Personnel Division continues to attract quality applicants through the City’s employment
portal and position advertisements on the Governmentjobs.com website.
Although the COVID-19 pandemic resulted in the cancellation of the City’s annual Wellness Fair,
the Personnel Division continued to provide several wellness initiatives and competitions aimed
at engaging employees and motivating them to monitor and improve both their physical and
mental health. The Personnel Division also created Return-to-Work guidelines in compliance with
CDC, OSHA, State, and Local health and safety guidelines to ensure the safety of both employees
and residents alike. Overall employee health ultimately leads to lowered health insurance
premiums. The City of South Miami, through the Personnel Division, will continue to create
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Wellness initiatives to instill a healthier lifestyle for employees and their families.
The Personnel Division creates and distributes a monthly employee newsletter containing
upcoming events, employee spotlights, departmental accomplishments, and important
announcements. The Personnel Division also updated the Employee Policies and Procedures
Manual and continues to review and update the Manual as needed by state and federal
mandates. The Personnel Division, in conjunction with the City Manager’s Office, coordinated
City-wide COVID-19 antibody as well as PCR (nasal swab) testing for all employees.
PUBLIC WORKS AND ENGINEERING DEPARTMENT ACCOMPLISHMENTS
BUILDING MAINTENANCE
Parks Facilities Improvements included:
Installed 12 new retro-fixed LED lamps on the second floor of the Community
Center.
Painted the interior walls and doors on the second floor at the Community Center.
Installed an electrical panel for new water pump at Dante Fascell Park.
Installed new wood and made repairs to stair-way to the Gazebo at Jean Willis
Park.
Installed a new air conditioner at the Mobley building.
Installed acrylic glass shield for Covid-19 protection at the Community Center
and Dante Fascell Park.
Painted the interior walls and doors on the second floor at the Community
Center & City Hall.
City Hall and Police Department Improvements included:
Installation of two new air conditioners in the Police Department and City Hall Chambers.
Installed 12 LED exterior lamps at the City Hall and Police Department.
Installed acrylic glass shield for Covid-19 protection at the Finance Office and Sylva Martin
Building.
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 19
Downtown Improvements included:
Completed electrical repairs of all the GFI outlets in the
Downtown Area for the Downtown tree aesthetic lighting project.
Staff continues to monitor the outlets due to weather, vandalism
and other electrical issues which may trigger them to shut off and
need to be repaired.
Installed the Wi-Fi connection on roof top of City parking garage.
Completed the installation of the holiday tree lighting and decorations around Downtown South
Miami and City Hall.
SOLID WASTE
Maintained great service to residents, our staff have been cross trained in the use of a Garbage
Truck, Crane, and Sweeper to serve as back up and assist during an emergency
or natural disaster.
Continued repairing trash holes twice per week as part of pre-maintenance
activities.
Filled in trash holes using recycled asphalt pavement (RAP), which prolongs
the fill in frequency and has a better appearance in front of properties.
Completed tree pruning projects throughout the City. This was done as a
response to residents’ concerns, to address safety issues and preparation for
the storm season.
Since the implementation of the Automated Garbage Truck system, the bins
have had a lot of wear and tear. The Solid Waste Division has replaced over 200
residential garbage bins this Fiscal Year.
STREETS AND LANDSCAPING
Street Accomplishments:
Completed inspection of the City’s Storm Water System
as required by the NPDES Storm Water Permit.
Coordinated and assisted our storm drain cleaning company with the
cleaning of storm water drains and pipes as result of inspections.
Completed tree pruning throughout the City.
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 20
Removed existing landscaping and replaced with new landscaping and trees.
Installation of parking bumpers in City parking lot.
Cleaning of inlets using Sweeper/Vac Truck.
Maintained sidewalks throughout the City to remove trip hazards, and harmonizing sidewalks
with existing swale elevations.
Downtown Beautification Project – In an effort to beautify the City’s
Downtown area the following tasks were completed:
Trimmed all trees in the Downtown Area for visibility of Downtown lighting
system.
Re-striping of faded parking spaces throughout the area.
Installed new concrete garbage and recycling containers.
Assisted with the installation of the Downtown lighting system and perform
monthly inspections.
Continued with our established program to maintain downtown South Miami and other areas by
pressure cleaning to remove graffiti and gum.
Installed pedestrian cross walk signs throughout our Downtown crosswalk areas and Sunset
Drive.
Installed Holiday banners and Holiday sound system to play Holiday music throughout the
Downtown area.
Installed new Holiday decorations in CRA area.
Applied mosquito dunks to drains throughout the City.
Citywide Beautification Project – In an effort to beautify the City of South Miami the following
tasks were completed:
Installed pedestrian crosswalk signs at crosswalk areas.
Assisted with installation of the Colombian Art Sculptures at Dante Fascell Park and lighting
project.
Installed replacement planting in as needed areas on US-1.
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 21
Beautification of City Parks - Assisted on beautification of Fuchs Park, Dante Fascell Park, and
Jean Willis Park. The following tasks were completed:
Installed new plant material around new art sculptures located at Dante Fascell Park.
Installed new sod and dirt on Palmer Park.
Trimmed trees and removed debris from Dante Fascell Park.
Installed sod and dirt on Jean Willis Park.
MOTOR POOL DIVISION
Motor Pool staff attended several repair and maintenance trainings
concerning the City’s fleet.
Evaluated fleet inventory and performed preventive maintenance to
ensure that vehicles are operating at maximum capacity.
Continued with removal of truck tire cylinders as opposed to
contracting it out.
Upgraded the Motor Pool with the purchase of new tools and
equipment. This enabled staff to effectively and efficiently make
necessary repairs to vehicles and heavy equipment in house.
Performed additional repairs on Heavy Duty trucks not previously repaired by the Motor Pool
(such as: A/C, transmissions, brakes, engine removals and front-end repairs).
Maintained procedure/schedule for police oil changes.
Maintained scheduled maintenance for Park vans.
Implemented Preventative Maintenance Program to prevent oil and hydro leaks from trucks in
the streets throughout the City.
ENGINEERING AND CONSTRUCTION DIVISION
NPDES Permit: To ensure proper protection of our surface waters
from inappropriate storm water discharge staff compiled
information necessary for and completed and submitted the
National Pollutant Discharge System (NPDES) Municipal Separate
Storm Sewer System (MS4) Report to Florida Department of
Environmental Protection.
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 22
Stormwater Drain Cleaning: Continued to provide cleaning and
maintenance services for stormwater drainage inlets and systems
throughout the City with truck mounted vacuum units. This service
provides quality assurance of the drainage structures throughout the
City and prevents flooding by maintaining the catch basin or drain
cover free of debris, thus able to absorb the maximum capacity of
stormwater from a storm event.
Grants: Coordinated with the City Manager’s office and provided technical support for the
application of several grants.
Traffic Calming Studies: Executed an amendment with Miami-Dade County to the Interlocal
Traffic Agreement to reduce the thresholds as a result of traffic studies. Traffic calming devices
will be implemented pending approval of local residents. A survey was submitted to the
neighborhoods of Cocoplum and Pinecrest for implementation of traffic calming devices.
Citywide Comprehensive Traffic Study: A consultant was hired to evaluate Citywide traffic
concerns from residents on speeding and cut through traffic in City neighborhoods. The study
will develop data and propose concepts whose major goals are to improve the City’s resident
quality of life and negative impacts of motor vehicles. The Citywide process will also enable the
public involvement and study recommendations will be assembled in a written report identifying
the City traffic circulation issues and the alternatives which can minimize the impacts.
SW 62nd Ave Pedestrian & Bicyclist Mobility Enhancement
Project (LAP): Completed the design and construction drawings
and obtained permit approval for the project. This project
consists of design and construction of on-road and off-road trail
facilities for pedestrian, bicyclists and other non-motorized forms
of transportation including sidewalks, bicycle infrastructure, curb
and gutter, and a new drainage system. Construction is
scheduled to commence in FY20. This project received
Transportation Alternative Program (TAP) Grant through the
FDOT / Miami-Dade Metropolitan Planning Organization.
Road Pavement Reduction at SW 69th St & 63rd Ct and SW 69th St & 63rd Ave:
Completed the design and construction drawings and obtained permit
approval to install a new roundabout at the intersection of SW 69th St and 63rd
Ave and reduce the amount of pavement at the radii of SW 63rd St and SW 63rd
Ct to reduce the speed of vehicles making high speed turns. Construction is
scheduled to commence in FY 20.
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 23
SW 64th St Bike Lanes: Completed the design and
construction drawings and obtained permit approval and
an interlocal agreement for the SW 64th St Bike Lane
Project, a Miami Dade County CDBG/ PHCD grant funded
project. The project includes buffered bike lanes,
landscaping, signage, pavement marking and resurfacing
along SW 64th St between SW 57th and 62nd Ave. This
project is part of a continuing effort to enhance the
transportation system and mobility choices for the
residents and visitors to the City of South Miami as
identified in the South Miami Intermodal Transportation
Plan (SMITP). The SMITP was completed in early 2015,
with a focus on pedestrian safety and mobility.
Citywide Bikeway Greenway Sharrows: Completed the
design and construction drawings and obtained permit
approval and an interlocal agreement for the project scope
to install pavement marking symbols to alert motorists to
the expected lateral placement of bicyclist within the shared
lane and encourage safer passing behaviors. Construction is
scheduled to commence in FY 20. This project is part of a
continuing effort to enhance the transportation system and
mobility choices for the residents and visitors to the City of South Miami as identified in the South
Miami Intermodal Transportation Plan (SMITP).
Sunset Drive Landscape Improvements from US-1 to SW 57th Ave: A
Consultant was hired to develop a design and prepare necessary
construction drawings to provide shade trees and improve the landscape
within the limits of the project as well as provide minor traffic operational
improvements. The project was halted in an effort to implement a
complete street design. A truck and parking study was completed but the
businesses did not approve the parking study. The design is moving
forward without the parking and truck modifications.
Sunset Drive Road Modifications west of 61st Ct & Landscape
from US-1 to 69th Ave: Completed the design and construction
drawings and obtained permit approval to provide roadway
improvements in the alignment west of SW 61st Court and improve
the landscape within the limits of the project. Construction is
scheduled to commence in FY20.
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 24
Citywide Directional Street signs replacement: The installation of the new street signs is
completed where a City of South Miami street intersect another City of South Miami Street and
where a City of South Miami Street intersect a Miami-Dade County or State roadways. As a result
of this project there is a much clearer indication of street names and identification or branding
effect for the City, as the signs include the new City logo. Work is on-going to upkeep and replace
damage signs throughout the City.
City Gateway Monument Welcome Sign: The City of South
Miami Gateway Monument Welcome Sign was completed at
Fuchs Park on US-1. The City is evaluating the installation at
Dante Fascell Park, located on Red Road as well as smaller
entry signs to be implemented at various other City entry
sites.
Sidewalk Repairs: An extensive inspection of sidewalks was
conducted to identify cracks or broken sidewalks. Repairs were
completed to remove tripping hazards along most of the
sidewalks throughout the City.
Water and Sanitary Sewer Master Plan: The City completed
the design and permitting of priority project for Sub-Area K and
issued a work order to a Consultant for the water main
extensions and installation of new water meter services as
recommended in the City of South Miami Sanitary Sewer Master
Plan completed in 2016. The Sanitary Sewer Master Plan
identifies areas within the City that are currently not serviced by a
public sanitary sewer system, provides information on existing sewer systems, and includes a
layout of the proposed improved systems. The Sanitary Sewer Master Plan also establishes a
priority for projects by location, the cost of recommended projects, and estimated costs.
Construction is dependent on budget allocation.
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 25
Road Resurfacing and Reconstruction: Pursuant to the Citywide Road Resurfacing Master plan,
these projects are based on an annual analysis performed by the City.
Road resurfacing was performed at the following locations:
• SW 73 ST (57 CT to 58 AVE)
• SW 61 AVE (59 ST to 60 TR)
• SW 58 AVE (87 ST to 5800)
• SW 87 ST (59 AVE to 60 AVE)
• SW 84 ST (60 AVE to 62 AVE)
• SW 84 ST (57 AVE to 59 AVE)
• SW 59 AVE (83 ST to 84 ST)
• SW 58 AVE (84 ST to 85 ST)
• SW 60 AVE (81 ST to 82 ST)
• SW 58 CT (78 ST to 80 ST)
Pedestrian Bridge Study Over US-1 between SW 57th Avenue
and SW 72nd St: A Feasibility study was completed and after
several meetings with Miami-Dade County Department of
Transportation and Public Works (MDC-DTPW) Transit Division
and the Florida Department of Transportation District 6 it was
concluded the preferred alternative based primarily upon the
findings of the pedestrian study is located at the intersection of
US-1 and SW 71st St. A grant application was submitted to
FDOT and conceptual design is on-going. This Project will
achieve a safe, elevated route for non-drivers to travel
between the Northwest and Southeast sides of US-1, thus providing greater connectivity and
promoting pedestrian safety.
Art in the Park: As part of a sister program with Medellin, Colombia,
the City completed the design and installation of three (3) sculptures
at Dante Fascell Park. Art in Public places addresses important goals
such as acquiring and exhibiting new public artworks in the City of
South Miami. LED Up-lighting is under construction and is on
schedule for installation in FY20.
Solar Panels for City Facilities: The City is soliciting for a Design-Build firm to provide turnkey
services for the design, permitting, supply and installation of rooftop grid-tied photovoltaic
systems and related materials at the Public Works Administration building and to the Murray Park
Aquatic Center by a licensed solar installer for commercial properties.
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 26
Marshall Williamson Park Perimeter Sidewalk Replacement:
Completed the construction of the sidewalk replacement on the
perimeter of Marshall Williamson Park as part of a federal grant,
Community Development Block Grant (CDBG) through Miami-Dade
County. The scope consisted of replacing the sidewalk flags damaged
by visible cracks or lifting due to tree roots thus providing safety to the
pedestrian traffic.
Manor Lane New Sidewalk Installation Project: The feasibility study for implementing sidewalks
along Manor Lane between 6330 Manor Lane to SW 66th Ave and SW 80th St was completed, and
a survey was sent to the residents. Options were discussed with City Commission and resident
and the proposals were rejected from a survey that was mailed to the residents.
PARKS AND RECREATION DEPARTMENT ACCOMPLISHMENTS
PARKS CAPITAL IMPROVEMENT PROJECTS
The Parks and Recreation Department (“P&R Dept.”) replaced the existing engineer wood fiber
mulch with new poured-in-place rubber safety surfacing under and around the preschool and
grade school playground structures at Dante Fascell Park, Fuchs Park, Murray Park and Palmer
Park. The rubber surface is not only attractive and functional, but also features eco-friendly
attributes and long-term, economical savings for the City. Accessible pathways were also
installed to and from each playground.
In addition, the Parks and Recreation Department completed construction of interior renovations
for four (4) restrooms, one (1) kitchen service area, installed two (2) new bleachers, and four (4)
new water fountains throughout the Gibson-Bethel Community Center; commenced planning
and community input session for Ludlam Glades Park, and completed multiple contract
construction plans, permitting, and public solicitations for upcoming improvement projects such
as new outdoor LED tennis lighting at Dante Fascell Park and a new perimeter asphalt pathway
and ADA enhancements at Fuchs Park.
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 27
RECREATION PROGRAMS & ACTIVITIES
Aquatics
Entered into a multi-year agreement with iSwim Academy to offer group learn to swim classes,
private swim lessons, and a beginner and advanced recreation swim team. Classes were offered
at various times throughout the summer and fall seasons. In addition to swim lessons, certified
and experienced fitness instructors taught Aqua Fitness class two (2) days a week beginning in
July.
Since 2017, the department has been a partner with the USA Swimming Foundation Make a
Splash Program. The USA Swimming Foundation s Make a Splash initiative is saving children's
lives through swim lessons. Through Make a Splash, the USA Swimming Foundation partners with
learn-to-swim providers, community-based water safety advocates, and national organizations to
provide swimming lessons and educate children and their families on the importance of learning
how to swim.
In partnership with the Parks and Recreation Department, the South Miami Children Clinic
received a $10,000 grant from the Heros in Healthcare program. The grant award will provide
scholarships for low income families in South Miami for group swim lessons, water fitness classes
as well as lifeguard training classes.
The Rotary Foundation of South Miami awarded the Department $3,500 towards swim lesson
scholarships to low income residents. Scholarship recipients received ten (10), thirty-minute
lessons at the Murray Park Aquatic Center.
Youth Programs
The Afterschool Program maintained its Department of Children and Families (DCF ) Childcare
License. Program staff completed forty (40) hours of DCF required training while the program
complied with all DCF rules and regulations for quality of care.
The Home Team, a multidimensional youth-support program, visits the Afterschool Program
twice weekly. Program volunteers lead participants through activities focusing on science,
technology, engineering and mathematics (STEM). Volunteers strive to maintain an inclusive and
affirming environment that is fun for all.
The Home Team volunteers also facilitate a weekly Anti-Bullying program. The program provides
guidance and instruction for youth that suffer from bullying and anger management with a focus
on discipline, leadership, social skills and overall health.
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 28
South Miami United F.C. (SMUFC) facilitated “Kick-It” clinics for After school program participants.
Youth participated in sport specific drills to enhance their soccer skills, physical fitness and ability
to work as part of a team.
Approximately fifteen (15) children participated in Bozo Brothers Book Club, a weekly book club
for 2nd through 4th graders. Participants read one book per month together, in the months of
January through March, and focus on improving comprehension and fluency skills.
ARTSOUTH, a South Miami based non-profit dedicated to providing arts education and outreach
in under-served communities, provided instructors to teach visual art and dance classes as part of
the Summer Camp and Afterschool Program. These activities offer participants an opportunity for
creative expression and to participate in an end of season performance and/or exhibit.
In an effort to supplement the breakfast and lunch meals provided Miami-Dade County schools
during the COVID-19 pandemic, the Dept. prepared and distributed weekend snack bags with
nutritional snacks for the weekend (i.e. cheese stick, whole wheat crackers, granola bar, apple).
One-hundred and seventy-six (176) snack bags were distributed to low income families over a
four-week period.
Offered a recreational and educational Summer Camp for forty-five (45) youth
in Kindergarten through 6th grade. Followed recommended guidelines from
the Center for Disease Control and Prevention (CDC), American Camp
Association (ACA), National Recreation and Parks Association (NRPA), and
Florida Recreation and Parks Association (FRPA).
Silver Sneakers
Continued offering Sliver Sneaker fitness center memberships, complimenting the already
existing fitness classes at the Gibson-Bethel Community Center. Chair aerobics and strength and
balance classes are offered two (2) days a week at 11 AM. Silvers Sneakers classes promote
health and wellness and are free for Sliver Sneakers members.
Virtual Fitness Class
Offered 30-minute workouts on Facebook Live on Tuesday and Thursdays
at 5:30 PM for the months of April, May and June. Classes could be done at
home and targeted upper and lower muscle groups to get a complete
workout.
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 29
STEM Program
Offered free STEM (Science, Technology, Engineering and Mathematics) Wonder Workshops once
a month in-person at the Gibson-Bethel Community Center and also online through Zoom. These
workshops were open to children ages five to fourteen and focused on different disciplines of
engineering.
Movie in the Park
Produced six (6) Movie in the Park events at Dante Fascell Park which allowed hundreds of
families to enjoy free popcorn and spend time with family and friends in our beautiful parks.
Youth Sports
In addition to youth soccer, football and cheerleading, the Dept. doubled participation for youth
basketball program. Youth participated in 2 weekly practices, weekly games and an end of
season tournament and banquet.
Senior Center
In cooperation with Miami-Dade County, the Dept. delivered two-hundred
meals each Monday throughout the COVID-19 Pandemic to senior citizens
who reside in South Miami. Meal deliveries included enough food for a
week and included prepared meals, canned goods and fresh fruits and
vegetables.
Tennis
Successfully managed tennis court reservations, private lessons,
league play, adult clinics and youth programs and camps at
Dante Fascell Park, Marshall Williamson Park and Brewer Park.
Tennis operations and payments were managed through a
cloud-based software, PlaybyCourt, LLC., meant to simplify the
customer experience.
SPECIAL EVENTS
Dunkin for Pumpkins – October 18, 2019
The fifth annual Dunkin for Pumpkins event was a huge success. This was
the highest attended aquatics event since the pool s inception. The pool
was filled with over two hundred (200) pumpkins, three decorating
stations, and spooky music. University of Miami (UM) student athletes
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 30
helped kids and families at the decorating tables and staff was on hand to answer questions and
converse with guests. The participants also got to enjoy a sweet treat from Jeremiah’s Italian Ice
as they cooled down from the hot Miami sun.
Safe Streets Halloween – October 31, 2019
Thousands of witches, superheroes, ghouls and goblins of all ages
descended onto Sunset Drive for a safe night of trick n treating with
family and friends. Event vendors included but not limited to the City s
Parks, Police and Public Works Department, Miami Kids Magazine, Team
Footworks, CVS, First National Bank of South Miami, South Miami
Hospital, Splitsville, PBS Kids and many other downtown South Miami
businesses. The event was filled with happy little monsters, inflatables,
rock climbing, pumpkin decorating stations, face painting, candy, spooky
haunted house, music and costume contest!
State of the City – November 12, 2019
Mayor Philip Stoddard, Ph.D., delivered his final 2019 State of the City Address at the South
Miami Hospital, Victor E. Clark Center. Food, refreshments and giveaway items were provided at
the event and all attendees got to enjoy music from the South Miami Middle School Jazz Band.
Many generous businesses including the South Miami Hospital, First National Bank of South
Miami, and SRS Engineering helped make this a successful event.
Turkey Drive – November 22, 2019
In collaboration with Interval International, Somerset Academy,
Girl Scout Troop #252 and South Miami Hospital, the Parks and
Recreation Department held its annual Turkey Giveaway. Together
over three hundred (300) families received all the items needed to
enjoy a full Thanksgiving meal.
Santa s Parade of the Elves – December 1, 2019
Over 80 groups/organizations and dozens of Santa s helpers marched down Sunset Drive as we
welcomed Santa to South Miami. Thousands of families lined the streets to enjoy this South
Miami tradition. After the parade a large pile of snow” was provided for all participants to
delight in from the hot Miami sun.
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 31
Toy Giveaway – December 18, 2019
In partnership with Interval International, the City of South
Miami distributed approximately 300 toys to local South Miami
youth. Those who came out to the event enjoyed face-
painting, arts and crafts, free food and a special visit from Santa
Claus.
Sculpture Garden Unveiling – January 26, 2020
The City of South Miami unveiled three (3) sculptures as part of
its new Colombian Sculpture Garden. The sculptures were
donated by Artists Dr. Santiago Medina, Luis Jimenez, and Carlos Silva as part of the Sister City
partnership between the City of South Miami and Medellin, Colombia. The opening event
featured remarks by Mayor Stoddard, Commissioner Liebman, Pedro Agustin Valencia Laserna,
Colombia’s General Central Consul, and the artists. The artists were presented with certificates of
appreciation and Dr. Medina received the Key to the City from the Mayor.
Senior Games – February 20, 2020
The 5th annual Senior Games event was held at Dante
Fascell Park and brought out approximately 250 seniors to
enjoy activities that included a domino tournament,
horseshoes, bean bag toss and tables tennis and more.
Participants received complimentary fruit smoothies and
lunch while vendors provided health related information
and services.
Back to School Giveaway – August 2020
The annual backpack giveaway this year distributed backpacks and school supplies without
contact, keeping our families safe. The giveaway operated as a drive-thru at the Gibson-Bethel
Community Center, with over 250 students receiving bags and supplies for a successful school
year. Parks and Recreation staff along with the South Miami Police Department assisted with
traffic control, checking ID’s and placing the supplies in each participants trunk. 1 bag was
distributed to each child in attendance for students in Pre-k through 12th grade.
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 32
GENERAL FUND BUDGET SUMMARY
GENERAL FUND EXPENDITURES
At the July 7, 2020, City Commission Meeting, the Commission adopted the ceiling rate of 4.3000
mils per $1,000 of the taxable value, however at the Final Budget Hearing an official rate will be
adopted. Below please find the historical data of the City’s millage for the past 10-years.
The average taxable homestead residential value in South Miami as of July 1, 2020, is $285,325.
At the TRIM advertised millage rate set at 4.3000 mills, the average property would be
responsible for approximately $1,227. This represents an increase of $146 or approximately forty
cents per day, when compared to last year. The City portion of an average tax bill for a South
Miami residential property is approximately 21%.
During the budget development process, the City focused on Commission-established priorities,
departmental goals, and citizen needs to determine which services should be funded and to what
level. The goals and objectives for each Department are highlighted at the beginning of each
respective section of the budget.
6.3730 6.3730 6.3730 6.3730
7.3730 7.2130
6.6810
5.8810
4.8180
5.2790
4.9526 4.9526 4.6662
4.3639 4.3639 4.3639 4.3000 4.3000 4.3000 4.3000 4.3000 4.3000
0.000
1.000
2.000
3.000
4.000
5.000
6.000
7.000
8.000
FY 2000FY 2001FY 2002FY 2003FY 2004FY 2005FY 2006FY 2007FY 2008FY 2009FY 2010FY 2011FY 2012FY 2013FY 2014FY 2015FY 2016FY 2017FY 2018FY 2019FY 2020FY 2021CITY OF SOUTH MIAMI MILLAGE COMPARISON CHART
FY 2000 TO PROPOSED FY 2021
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 33
The information contained in this budget provides a level of financial detail for the Commission
and the public in order to provide a clear vision and openness to the budgetary process. Please
find a list of the specific expense items by Department and Division, taken together for FY 2020-
21.
CONSOLIDATED ITEMS DETAIL
BY DEPARTMENT FOR FY 2020-21
DEPARTMENT
F/T
1210
P/T
1310
FICA
2110
HEALTH
2310
W/C
2410
FUEL
5230
PEN
2210
ICMA
2220
AUTO
4515
CITY COMMISSION 62,000 0 4,743 40,046 186 0 0 0 0
CITY CLERK 191,667 0 14,663 24,028 575 0 10,568 4,573 0
CITY MANAGER 418,272 0 31,998 38,428 1,255 500 48,194 0 500
FINANCE DEPART 421,635 0 32,255 40,046 1,265 1,500 26,989 5,960 3,084
PROCUREMENT 127,782 0 10,321 16,019 383 0 10,658 0 0
PERSONNEL DIV 61,323 0 4,691 8,009 184 0 0 4,293 0
BUILDING DEPART 191,713 179,331 28,385 24,028 6,170 1,204 0 13,420 767
PLANNING DEPART 291,077 0 22,267 32,037 873 108 22,995 0 477
CODE ENFORCE 260,504 0 19,929 32,037 10,778 2,058 20,517 0 3,500
PW OFFICE OF DIR 57,858 0 4,426 16,019 174 0 0 4,050 0
PW BLDG. MAINT. 104,809 0 8,400 16,019 5,428 0 8,643 0 0
PW SOLID WASTE 329,200 0 27,048 64,074 28,713 0 25,865 0 0
PW STREETS MAINT. 233,322 0 18,232 40,046 23,842 0 15,194 2,772 0
PW MOTOR POOL 150,560 0 11,824 24,028 5,354 150,000 12,163 0 50,000
PW ENG. & CONSTR 166,803 0 12,760 16,019 499 0 7,178 4,470 0
POLICE 4,157,100 0 342,631 472,531 120,059 133,383 435,295 21,792 74,557
PARKS & REC 420,504 0 32,169 48,056 18,923 9,378 32,433 0 8,357
PARKS - TENNIS 100,735 64,968 12,676 8,009 7,457 0 2,299 7,051 0
COMM CENTER 194,789 228,379 32,372 40,046 19,043 0 4,885 9,307 0
PARKS LAND MAINT 136,182 0 10,724 24,028 6,110 8,047 11,043 0 1,233
COMM POOL 0 52,540 4,019 0 778 0 0 0 0
TOTAL FY 2021 8,077,835 525,218 686,533 1,023,553 258,049 306,178 694,919 77,688 142,475
BUDGETED FY 2020 8,276,414 522,470 701,546 1,033,450 250,026 306,185 671,804 91,442 142,725
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 34
PROPERTY TAX INFORMATION
The Miami-Dade County Property Appraiser certified the Taxable Value within the City of South
Miami at $2,073,136,890. This valuation represents a 4.33% increase from the FY 2019-20 level
of $1,987,072,238. This is due primarily to the increase in value of properties. Below please find
a detailed breakdown of the City’s new taxable values by use type.
PROPERTY TYPE
2020
COUNT
2020
TAXABLE VALUE
2019
COUNT
2019
TAXABLE VALUE
SINGLE FAMILY 2,860 968,506,983 2,853 920,015,960
CONDOMINIUM 781 126,287,102 781 122,601,682
MULTI FAMILY 93 177,326,819 92 169,268,099
COMMERCIAL 641 632,603,259 641 624,969,158
INDUSTRIAL 27 14,838,265 27 12,460,049
AGRICULTURE 2 1,831,352 2 1,788,063
VACANT LAND 220 53,945,186 225 56,524,884
INSTITUTIONAL 35 9,082,736 35 9,340,645
GOVERNMENTAL 46 497,674 49 0
OTHER PROPERTIES 12 14,617,739 11 835,339
REAL ESTATE PARCELS 4,717 1,999,537,115 4,716 1,917,803,879
PERS PROP & CENT ASSD 73,599,775 69,268,359
ALL ASSESSED PROPERTY 2,073,136,890 1,987,072,238
Assuming a property owner has homestead exemption, the assessed value is limited from
increasing to no more than the 3% legislatively created cap or the amount of increase in the
consumer price index (CPI), whichever is lower. If a property owner does not have homestead
exemption, the assessed value is limited from increasing to no more than 10% (the limitation
does not apply to the value applicable for school taxes). The Taxable Value is the assessed
value less any exemptions and/or classification.
This increase is attributable to continued signs of the economy stabilizing. The City experienced
an overall assessed real property value increase of $81,733,236 or 4.26%. This total is the actual
assessed taxable value for 2020.
Tangible Personal Property (TPP) consists of all property that is not real estate (land, buildings
and improvements). It includes furniture, fixtures, tools, computer equipment, machinery,
office equipment, supplies, leasehold improvements, leased equipment, signage, and any other
equipment used in a business. Furniture and fixtures used in a rental unit (condo, apt, house)
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 35
are also taxable in this category. Tangible personal property assessed values increased by
$4,331,416 or 6.25% when comparing the asset value of fiscal year 2020-2021 and fiscal year
2019-2020.
The increase in property valuations specifically from construction within the current 2020 year
is $14,879,823 which represents an increase from the previous year of $10,997,785 or 35.3%.
The proposed millage rate of at least 4.3000 mills. This millage rate will allow the City to continue
with regular necessary services, operations and on-going projects without an increase in tax rate.
CITY OF SOUTH MIAMI GENERAL FUND REVENUES
The City of South Miami’s estimated General Fund Revenues for FY 2020-2021, as provided in the
proposed budget is $19,179,896. In addition, the City’s General Fund has $150,000 in transfer-in
from other funds, in aggregate Fiscal Year 2020-2021 total revenue amount is $19,329,896. A
breakdown of the general makeup of the City’s General Fund Revenues is presented below.
57%
13%
4%
19%
3%3%1%
General Fund Revenue Analysis FY 2020-2021
Taxes
Franchise Fees
Intergov Revenue
Charges For Services
Fines and Forfeitures
Misc Revenues
Other Financial Sources
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 36
GENERAL FUND SUMMARY
FY 2020-2021
DEPT
NO
ACCOUNT
CLASSIFICATION
ACTUAL
FY 17/18
ACTUAL
FY 18/19
BUDGET
FY 19/20
ESTIMATE
FY 19/20
CM RECOM
FY 20/21
BEGINNING FUND BALANCE 7,888,222 6,404,946 6,802,140 6,802,140 4,419,849
TAXES 9,733,355 10,162,929 10,372,297 10,382,682 11,136,460
FRANCHISE FEES 1,903,357 1,760,737 2,175,882 2,325,562 2,394,500
INTERGOV REVENUE 1,484,591 1,464,252 1,410,693 1,351,725 859,268
CHARGES FOR SERVICES 4,197,731 4,157,848 4,316,706 3,285,006 3,766,878
FINES AND FORFEITURES 567,338 513,984 657,381 477,502 502,000
MISCELLANEOUS REVENUES 784,000 728,973 441,749 540,318 520,790
TOTAL 18,670,372 18,788,723 19,374,708 18,362,795 19,179,896
OTHER FINANCIAL SOURCES 284,465 285,965 1,349,641 1,732,974 150,000
DEPARTMENTS 1100 CITY COMMISSION 91,295 112,013 136,338 136,161 138,100
1200 CITY CLERK 455,619 347,336 488,314 487,494 446,883
1500 CITY ATTORNEY 312,353 299,543 471,639 337,318 382,310
1310 CITY MANAGER 659,017 732,100 923,790 863,540 915,947
1410 FINANCE DEPARTMENT 1,120,440 1,165,994 1,292,190 1,264,884 1,301,539
1340 INFORM. TECH. DIVISION 372,738 347,139 521,910 511,596 540,989
1320 PROCUREMENT DIVISION 233,058 235,860 256,700 251,916 258,182
1330 PERSONNEL DIVISION 594,486 720,381 744,869 665,636 661,340
1610 BUILDING DEPARTMENT 528,294 515,063 552,021 534,531 466,878
1620 PLANNING DEPARTMENT 548,499 538,578 573,977 537,299 507,069
1640 CODE ENFORCEMENT 337,663 339,778 383,336 367,129 391,008
1770 PW-OFFICE OF DIRECTOR 134,546 76,931 155,242 89,693 91,527
1710 PW-BLDG. MAINT. 411,496 369,799 499,391 488,441 507,129
1720 PW-SOLID WASTE 1,352,737 1,158,343 1,468,313 1,428,313 1,398,400
1730 PW-STREETS MAINT. 593,954 632,760 727,382 726,132 654,238
1760 PW-MOTOR POOL 499,136 501,084 595,670 543,670 585,959
1790 PW-ENG. & CONSTR. 184,958 187,013 220,105 215,105 224,289
1910 POLICE 5,885,584 6,159,350 7,069,174 6,782,374 7,072,308
2000 PARKS & RECREATION 640,821 692,708 738,864 646,427 820,752
2010 TENNIS 341,636 335,313 392,263 327,492 433,941
2020 COMMUNITY CENTER 581,397 612,312 674,398 622,670 640,480
1750 LANDSCAPE MAINT. 428,762 502,854 579,371 517,334 506,513
2030 COMMUNITY POOL 114,850 113,286 140,158 103,729 131,907
2100 NON-DEPARTMENTAL 1,127,030 110,419 115,000 1,646,135 115,000 TOTAL 17,550,369 16,805,957 19,720,415 20,095,019 19,192,688
OPERATING NET DIFFERENCE 1,404,468 2,268,731 1,003,934 750 137,208 2100 NON-DEPARTMENT TRANSFER 2,887,744 1,871,537 2,383,041 2,383,041 2,390,109
ENDING FUND BALANCE 6,404,946 6,802,140 5,423,033 4,419,849 2,166,948
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 37
The Government Finance Office Association (GFOA) recommends that governments adopt a
budget document for achieving and maintaining structural balance where recurring revenues are
equal to recurring expenditures in the adopted budget. The chart above compares the City’s
revenues and expenses by fiscal year and meets the structural balance recommended by the
GFOA.
0
500
1000
1500
2000
2500
DollarsComparison Revenues to Expenses (100s)
Revenue
Expenditures
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 38
ANNUAL BUDGET PROCEDURES
In accordance with the City of South Miami Charter, Article IV, Section 2, Budget, the City
Manager shall prepare and submit to the Commission a proposed annual budget. This specific
Charter Section further details the annual budget adoption procedure as follows:
A. The City Manager shall submit to the Commission, an annual budget together with an
explanatory message 60 days prior to the beginning of the fiscal year. The budget, budget
message, and all supporting schedules shall be a public record open to public inspection by
anyone.
B. At the meeting of the Commission where the budget and budget message are submitted,
the Commission shall determine the time and place for public hearings on the budget,
where, interested persons shall be given an opportunity to be heard. The City Clerk shall
post a notice of the place and time not less than five days after the date of posting at
which time the Commission will hold a public hearing.
C. After the conclusion of said public hearings, the Commission may insert new items or may
increase, decrease or delete the items of the budget. If the total of proposed expenditures
are increased thereby, then and in that event, the City Clerk shall post a notice setting
forth the nature of the proposed increase and listing a place and time not less than five
days after the date of posting of the public hearing thereon.
D. The budget shall be adopted by three or more affirmative votes of the City Commission
before the first day of the new fiscal year. Should the Commission take no final action on
or prior to the date, the budget, as submitted, shall be deemed to be finally adopted by the
Commission, provided that if the provision for funds in any Department or Departments
exceeds (10%) of the previous year's budget, then as to that Department or Departments
the Commission shall be deemed to have approved the previous year's budget.
E. A copy of the budget as finally adopted shall be certified by the City Manager and the
budget so certified shall be filed for the use of all Offices and Departments.
According to the Charter Article IV, Section 2 (F) (Modifications) (1) Transfer of Appropriation - At
the request of the City Manager, the Commission may at any time transfer, by resolution, any
unencumbered appropriation balance or portion thereof between general classification of
expenditure within an Office or Department. At the request of the City Manager and within the
last three months of the budget year, the Commission may transfer by Resolution any
unencumbered appropriation balance or portion thereof from one Office or Department to
another.
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 39
BUDGETING AND ACCOUNTING BASIS
The accounts of the City are organized by funds and account groups, each of which is considered
a separate accounting entity. The operations of each fund are accounted for with a separate set
of self-balancing accounts, which comprise its assets, fund equity, revenues and expenditures.
In Florida, it is a requirement that the budget passed by the City Commission is balanced. A
balanced budget occurs when actual expenditures do not exceed received revenues.
As an operations guide, the budget details how Departments and the general fund are organized.
The budget informs the reader of all the activities, services and functions carried out by each
Department. Additionally, the budget provides for performance measurements of organization-
wide objectives to aid in monitoring the progress of the City. Each Departmental budget section
includes a description of the Department’s function, its accomplishments, its objectives, activity
reports, authorized positions, the budgetary appropriation and budget highlights.
BASIS OF BUDGETING
The basis of budgeting determines the timing for reporting measurements made on a cash or
accrual basis in the City’s financial statements. As defined in the National Council on
Governmental Accounting (NCGA) Statement 1, the basis of accounting refers to when
revenues, expenditures, expenses, transfers, and the related assets and liabilities are
recognized in the accounts and reported in the financial statements. The accounting basis
determines when the economic consequences of transactions and events are reflected in
financial statements.
MEASUREMENT FOCUS
Unlike the selection of an accounting basis, which is concerned with the timing of transactions
and events, a measurement focus identifies what transactions and events should be recorded.
The measurement focus is concerned with the inflow and outflow of resources that affect a
fund’s operating statement.
The operating statement of a proprietary fund focuses on changes in economic resources, much
like that of a private-sector business. Net assets are used as a practical measure of economic
resources for this purpose. A proprietary fund’s operating statement includes all transactions
and events that increase or decrease net assets, such as revenues, expenses, gains and losses.
The operating statement of a governmental fund, unlike that of a proprietary fund, focuses on
changes in current financial resources. The governmental fund operating statement measures
those transactions and events of the period that have increased or decreased the resources
available for spending in the near future.
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 40
A fund’s basis of accounting is inseparably tied to its measurement focus. Funds that focus on
total economic resources (proprietary funds) employ the accrual basis of accounting, which
recognizes increases and decreases in economic resources as soon as the event or transaction
occurs. Thus, revenues are recognized as soon as they are earned, and expenses are recognized
as soon as a liability is incurred, regardless of the timing of related cash inflows and outflows.
On the other hand, funds that focus on current financial resources (governmental funds) use
the modified accrual basis of accounting, which recognizes increases and decreases in financial
resources only to the extent that they reflect near-term inflows or outflows of cash. Under the
modified accrual basis of accounting amounts are recognized as revenue when they are both
measurable and available. The accrual basis, modified accrual basis and cash basis of
accounting are discussed below.
ACCRUAL BASIS ACCOUNTING
Under the accrual basis of accounting, revenues are recognized when they are earned
regardless of when cash is received, and expenses are recognized when a liability is incurred
regardless of when paid. However, these accruals should be recognized only if measured
objectively. Since accrual accounting results in accounting measurements based on the
substance of transactions and events, rather than when cash is received or disbursed, it
enhances the relevance, neutrality, timeliness, completeness, and comparability of the
information reported. Under GAAP, the accrual basis shall be used for the government-wide
financial statements, proprietary funds and fiduciary funds.
MODIFIED ACCRUAL BASIS ACCOUNTING
Under this basis, revenues are recognized in the accounting period in which they become
susceptible to accrual, that is, when they become measurable and available to finance
expenditures of the fiscal period. The requirement that revenues be "available" distinguishes
modified accrual revenue recognition from that of the accrual basis. Available is defined as
expected to be collected within twelve months after the fiscal period ended.
Under the modified accrual basis, expenditures are recognized in the accounting period in
which the fund liability is incurred, measurable and expected to be paid within twelve months
of the fiscal period ended. However, there are certain exceptions such as the recording of the
unmatured principal and interest on general obligation long-term debt which are recorded only
when due. Other exceptions are discussed in the appropriate sections of this manual.
Modified accrual basis accounting is used for all governmental funds (general, special revenue,
debt service and capital projects).
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 41
CASH BASIS ACCOUNTING
Under the cash basis, transactions are recognized only when cash changes hands. Cash basis
financial statements omit recognition of assets and liabilities not arising from cash transactions,
therefore they rarely present financial position or results of operations in conformity with
GAAP. Cash basis accounting and reporting are not desirable practices because they permit
distortions in financial statement representations due to shifts in the timing of cash receipts
and disbursements relative to underlying economic events near the end of a fiscal period. The
cash basis of accounting, which is used for budgetary purposes, is not an acceptable basis of
accounting for the purpose of preparing the City's GAAP financial statements.
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 42
BUDGET SCHEDULE
The Office of the City Manager and the Finance Department are responsible for the development
of the annual budget. As the schedule below details, the budget process begins in April with the
distribution of budget request forms to all Departments. All Departments are responsible for
compiling budget figures, which are then reviewed and adjusted by the City Manager during a
series of inter-departmental meetings. The goal is that the proposed budget document is
presented to the City Commission at its first meeting.
A key component of the budget process is our dependence upon the State, grants, and
entitlements. Estimates for these revenue sources are provided by the State of Florida in late
June and early July. The City incorporates the latest projections available into the budget.
The City Commission must adopt a preliminary millage rate in July for use on the Notice of
Proposed Taxes to be mailed to all property owners by August 31, 2020 by the Miami-Dade
County Property Appraiser. In accordance with Florida Statutes, the tentative millage rate is
adopted at the first public budget hearing in September and this rate cannot be increased at the
second budget hearing. Additionally, the tentative millage rate cannot exceed the preliminary
rate adopted by the City Commission except by re-notifying all affected property owners by mail.
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 43
FY 2020-2021 BUDGET SCHEDULE
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 44
FINANCIAL AND BUDGETARY POLICY
PURPOSE:
The Comprehensive Financial and Budgetary Policies is a one-source document for all City
financial and budget policies. The intention of the policies is to guide elected officials, the City
Manager and staff in their on-going role as the financial stewards of the City. The policies guide
essential decisions affecting budget and financial matters to ensure that the City is financially
prepared to meet its immediate and long-term service objectives. The individual policies serve as
guidelines for financial planning, budget preparation, implementation, evaluation and internal
financial management of the City, and may be amended from time to time.
BUDGET MODIFICATIONS:
As per the City’s charter, at the request of the City Manager, the Commission may at any time
transfer, by resolution, any unencumbered appropriation balance or portion thereof between
general classification of expenditure within an Office or Department. At the request of the City
Manager and within the last three months of the budget year, the Commission may, by
resolution, transfer any unencumbered appropriation balance or portion thereof from one
office or department to another.
In case of disaster or any other circumstance creating an emergency, the Commission may at
any time in any budget year, make an emergency appropriation for the purpose of repairing
damages caused by such disaster or meeting such public emergency to the end that public
health, safety or welfare will be protected.
OBJECTIVES:
In order to achieve the purpose of the Comprehensive Financial and Budgetary Policies, the
following are objectives for the city’s fiscal performance.
• To guide City Commission and management policy decisions with significant fiscal impact.
• To set forth operating principles to minimize the cost of government and financial risk.
• To employ balanced and equitable revenue policies that provides adequate funding for
desired programs.
• To promote sound financial management by providing accurate and timely information on
the City’s financial condition.
• To protect the City’s credit rating and provide for adequate resources to meet the
provisions of the City’s debt obligations on all municipal debt.
• To ensure the legal use of financial resources through an effective system of internal
controls.
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 45
OPERATING POLICIES
The City will balance recurring operating expenditures with current or recurring revenues, and to
the extent possible, not appropriate the fund balance to meet recurring operating needs. The
City will evaluate the fiscal impact of new proposals, operate as efficiently as possible, and
constantly review City services for appropriateness and effectiveness.
Expenditures shall be within Current Revenue Projections:
Ongoing expenditures should be equal to or less than ongoing revenues. The City must identify
ongoing resources that at least match expected reoccurring annual expenditure requirements.
One-time revenues and non-recurring revenues and ending fund balances will be applied to
reserves or to fund one-time expenditures; they will not be used to fund ongoing programs.
Continual Improvement of Service Delivery:
The City has established a goal to seek to optimize the efficiency and effectiveness of its services
through strategic planning efforts, performance budgeting and measuring, and by evaluating
service provisions by surveying citizens and customers and by comparing to other cities.
Year End Budget Considerations:
In accordance with Generally Accepted Accounting Principles (GAAP), purchases encumbered in
the current year but not received until the following year will be paid from the budget of the
following year. However, when necessary, City Commission may authorize a re-appropriation to
resolve unusual situations or hardships caused by this policy.
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 46
ACCOUNTING, AUDITING AND REPORTING
REPORTING POLICIES:
The City shall maintain a system of financial monitoring, control, and reporting for all operations
and funds in order to provide an effective means of ensuring that overall City goals and objectives
are met.
AUDITING:
The City’s independent auditing firm will annually perform the City’s financial and compliance
audit. Their opinions will be contained in the City’s Comprehensive Annual Financial Report
(CAFR). Results of the annual audit shall be provided to the Commission in a timely manner. The
independent auditing firm will be competitively selected in accordance with City of South Miami
Charter Article IV, Section 4(E), Florida Statutes and standards of the Governmental Finance
Officers Association.
ACCOUNTING SYSTEM:
Financial records will be maintained on a basis consistent with GAAP, and the Governmental
Accounting Standards Board (GASB) and the standard practices of the Government Finance
Officers Association of the United States and Canada (GFOA). In addition, the City will comply
with rules of the Auditor General and Uniform Accounting System as required by the State of
Florida.
EXCELLENCE IN FINANCIAL REPORTING:
As an additional independent confirmation of the quality of the City’s financial reporting, the City
will annually seek to obtain the Government Finance Officers Association Certificate of
Achievement for Excellence in Financial Reporting. The CAFR will be presented as a method of
communicating with citizens about the financial affairs of the City.
REVENUE POLICIES:
The City should be sensitive to the balance between the need for services and the City’s ability to
raise fees, charges for services, and taxes to support those services.
REVENUE DIVERSIFICATION:
The City shall strive to maintain a diversified mix of revenues in order to balance the sources of
revenue amongst taxpayers and to provide ongoing stability and predictability in order to handle
fluctuations in revenues and better distribute the cost of providing services.
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 47
CHARGES FOR SERVICES:
As much as is reasonably possible, City services that provide private benefit should be supported
by fees and charges in order to provide maximum flexibility in use of general City taxes in meeting
the cost of services of a broader public benefit.
Charges for services that benefit specific users should recover full costs, to the extent feasible,
including all direct costs, and indirect costs, such as operating and maintenance costs, overhead,
and charges to capital costs (depreciation and debt service).
INVESTMENT POLICY
The City of South Miami will invest its funds in accordance with Florida Statute 218.415. The
funds will be invested based upon the following priorities:
Safety of principal
To meet the liquidity needs of the City and optimize investment returns after first addressing
safety and liquidity concerns.
The City of South Miami will make cash flow analysis of all funds on a regular basis. Disbursement,
collection, and deposit of all funds will be scheduled to ensure maximum cash availability. The
City will pool cash from several different funds for investment purposes when permitted by law.
The City will invest 100% of its idle cash on a continuous basis. Reserve Fund balances may from
time-to-time be established by resolution of the City Commission.
CAPITAL BUDGET POLICY
The City will update its multi-year plan for capital improvements.
The City will enact an annual capital budget based on the multi-year Capital Improvement Plan.
The City will coordinate development of the capital improvement budget with development of
the operating budget. Future operating costs associated with new capital improvements will be
projected and included in operating budget forecasts.
The City will use intergovernmental assistance to finance only those capital improvements that
are consistent with the Capital Improvement Plan and City priorities, and whose operating and
maintenance costs are included in operating budget forecasts.
The City will maintain all its assets at a level adequate to protect the City's capital interest and to
minimize future maintenance and replacement costs.
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 48
The City will identify the estimated costs and potential funding sources for each capital project
proposal before submission to the City Commission for approval.
CAPITAL ASSETS POLICY
Threshold: The City will capitalize all individual assets and infrastructures which meet a respective
threshold amount or more and a life of three years or more.
Asset categorization: The City shall account for assets and infrastructure meeting the minimum
dollar and life thresholds in the following categories:
• Land ($1 or Greater)
• Land Improvements ($25,000 or more)
• Buildings ($50,000 or more)
• Building Improvements ($50,000 or more)
• Machinery and Equipment; including vehicles ($5,000 or more)
• Infrastructure; i.e. roads, stormwater system, sidewalks ($250,000 or more)
• Construction in progress ($1 or more)
• Intangible Assets ($25,000 or more)
Capital Outlay Budget vs. GAAP (Generally Accepted Accounting Principles). Only assets or
infrastructure with a value over $25,000 will be budgeted as a capital item in the budget. Short-
lived assets not meeting the capital asset threshold will be budgeted as operational materials and
supplies.
Deprecation method: GASB (Governmental Accounting Standards Board) Statement 34 requires
governments to depreciate capital assets with a defined estimated life. The City will use the
straight-line depreciation method. There will be no depreciation on land or other assets with an
indefinite life. Construction in progress projects are not subject to depreciation until the project
is completed. Depreciation expense is not calculated on the salvage value (value which the asset
will not fall below).
Capital Assets-Assets vs. Repair and Maintenance: GASB 34 requires that repair and maintenance
items are expenses rather than capitalized assets. The criteria determining whether an item is
capitalized or expensed is whether the service life of the assets will be extended. The City will
adapt this definition and capital expenditures that extend the life of the asset will be classified as
capital assets.
Estimated useful assets life: The estimated useful lives of the assets are based on City experience
and established projections reflected in the 5-year capital plan. The useful life will be used when
determining depreciation expense. The useful lives are:
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 49
• Land – indefinite
• Buildings – 50 years
• Improvements – 20 years
• Equipment:
− Cars – 8 years
− Trucks – 10 years
− Equipment – 10-15 years
− Computer Equipment – 5 years
• Infrastructure:
− Roads – 40 years
− Stormwater System – 50 years
− Sidewalks – 40 years
• Intangible Assets – 20 years
Five Year Capital Plan: The City prepares a 5 Year Capital Plan which reports the capital asset
budget needs for the City.
Fixed Asset Accounting: The City will comply with the standards established by GASB 34
(Governmental Accounting Standards Board) and all subsequent pronouncements put forth by
GASB or its successor organization.
As per Florida Statute 274.02(2) the Chief Financial Officer shall establish by rule the
requirements for the recording of property and for the periodic review of property for inventory
purposes. The Chief Financial Officer will establish policies and appropriate procedures to
manage fixed assets, including establishing the State of Florida required threshold dollar amount
for which fixed asset records are maintained and how often physical inventories will be taken.
Currently the State of Florida requires that assets equal to or greater than $1,000 be inventoried.
The threshold amount will be updated as the State of Florida rules are updated.
DEBT MANAGEMENT POLICY
PURPOSE
The purpose of this policy is to establish parameters and provide guidance governing the
issuance, management, continuing evaluation of and reporting on all debt obligations issued by
the City of South Miami, and to provide for the preparation and implementation necessary to
assure compliance and conformity with this policy.
FLORIDA STATUTE CITATIONS
The Internal Revenue Code, Florida Statutes, local charter and/or ordinances outline legal
borrowing authority, restrictions and compliance requirements while the Florida Constitution and
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 50
Statutes authorize the issuance of bonds by counties, municipalities and certain special districts.
• Section 125.013 – General Obligation and Revenue Bonds
• Chapters 130 and 132 – County Bonds and General Refunding Law
• Section 154.219 – Public Health Facilities Revenue Bonds
• Chapter 159 – Bond Financing
• Section 163.01(7) – Bonds Issued by Entities Created by Interlocal Agreement
• Chapter 166, Part II – Municipal Borrowing
• Section 215.43 – Financial Matters: General Provisions
• Chapter 218, Part III – Local Financial Management and Reporting
DEBT POLICY STATEMENT
Under the governance and guidance of Federal and State laws and the City’s Charter, ordinances
and resolutions, the City may periodically enter into debt obligations to finance the construction
or acquisition of infrastructure and other assets or to refinance existing debt for the purpose of
meeting its governmental obligation to its residents. It is the City’s desire and direction to assure
that such debt obligations are issued and administered in such fashion as to obtain the best long-
term financial advantage to the City and its residents, while making every effort to maintain and
improve the City’s bond ratings and reputation in the investment community.
The City may also desire to issue debt obligations on behalf of external agencies or authorities for
the purpose of constructing facilities or assets, which further the goals and objectives of City
government. In such case, the City shall take reasonable steps to confirm the financial feasibility
of the project and the financial solvency of the borrower; and, take all reasonable precautions to
ensure the public purpose and financial viability of such transactions.
GENERAL DEBT GOVERNING POLICY
The City hereby established the following policies concerning the issuance and management of
debt:
A. The City will not issue debt obligations or use debt proceeds to finance current
operations.
B. The City will utilize debt obligations only for acquisition, construction or remodeling of
capital improvement projects that cannot be funded from current revenue sources or in
such cases wherein it is more equitable to the users of the project to finance the project
over its useful life.
C. The City will measure the impact of debt service requirements of outstanding and
proposed debt obligations on single year, five, ten and twenty year periods. This analysis
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 51
will consider debt service maturities and payment patterns as well as the City’s
commitment to a pay as you go budgetary capital allocation.
SPECIFIC DEBT POLICIES, RATIOS AND MEASUREMENT
This section of the Debt Management Policy establishes the target debt policies, ratios and
measurements for the City in the following categories:
A. Measurements of Future Flexibility
B. Constraints, Ratios and Measurements
Measures of Future Flexibility
As the City periodically addresses its ongoing needs, the City Manager and the City Commission
must ensure that the future elected officials will have the flexibility to meet the capital needs of
the City. Since neither State law nor the City Charter provides any limits on the amount of debt,
which may be incurred (other than the requirement to have General Obligation debt approved in
advance by referendum); this policy establishes the following constraints, ratios, and measures.
Constraints, Ratios and Measures
The following constraints, ratios and measures shall govern the issuance and administration of
debt obligations:
Purposes of Issuance – The City will issue debt obligations for acquiring, constructing or
renovating Capital Improvements or for refinancing existing debt obligations. Projects must be
designed as public purpose projects by the City Commission prior to funding.
Maximum Maturity – All debt obligations shall have a maximum maturity of the earlier of: (i) the
estimated useful life of the Capital Improvements being financed; or, (ii) thirty years: or, (iii), in
the event they are being issued to refinance outstanding debt obligations the final maturity of the
debt obligations being refinanced, unless a longer term is recommended by the Finance
Department.
Net Debt to Taxable Assess Value – The City shall strive to maintain a ratio of Net Debt to Taxable
Assessed Value of properties within the City shall not exceed 15%. The ratio of Net Debt to
Taxable Assessed Value shall be calculated by dividing the Net Debt by the taxable assessed value
of all taxable properties within the City.
Capitalized Interest (Funded Interest) – Subject to Federal and State law, interest may be
capitalized from date of issuance of debt obligations through the completion of construction for
revenue producing projects. Interest may also be capitalized for projects in which the revenue
designated to pay the debt service on the bonds will be collected at a future date, not to exceed
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 52
six months from the estimated completion of construction and offset by earnings in the
construction fund.
Bond Covenants and Laws – The City shall comply with all covenants and requirements of the
bond resolutions, and State and Federal laws authorizing and governing the issuance and
administration of debt obligations.
PURCHASING POLICY
The purchasing policy is in accordance with City of South Miami Charter Article III, Section 5
(Power and Duties) and Florida Statute Chapter 287.
Purchases less than $5,000.00. Purchases of, or contracts for, materials, supplies, equipment,
improvements or services for which funds are provided in the budget, where the total amount to
be expended is not in excess of $5,000.00, may be made or entered into by the City Manager
without submittal to the City Commission and without competitive bidding. Single purchases or
contracts in excess of $5,000.00 shall not be broken down to amounts less than $5,000.00 to
avoid the requirements of this subsection. Purchases of less than $1,000.00 do not require:
− Purchase orders
− Sealed Competitive bids
Purchases of less than $5,000.00 but greater than $1,000 do require:
− A minimum of 3 written quotes from 3 different vendors unless piggybacking off an
existing governmental contract, which was part of an acceptable competitive bid process.
− An approved purchase order
− Must have been included in the original budget or received approval from the City
Manager.
Purchases more than $5,000.00 but less than $25,000.00. Purchases of or contracts for materials,
supplies, equipment, improvements or services for which funds are provided in the budget,
where the total amount to be expended is in excess of $5,000.00 but which does not exceed
$25,000.00, may be made or entered into by the City Manager with submittal to the City
Commission and without competitive bidding, but shall require that the City Manager obtain
quotes from at least three different vendors. Single purchases or contracts in excess of
$25,000.00 shall not be broken down to amounts less than $25,000.00 to avoid the requirements
of this subsection. Purchases more than $5,000.00 but less than $25,000.00 require:
− Approval by the City Manager before the expenditure is made or funds committed.
− A minimum of 3 written quotes from 3 different vendors unless piggybacking off an
existing governmental contract which was part of an acceptable competitive bid process
− City Commission approval
Purchases in excess of $25,000.00. Purchases in excess of $25,000.00 shall be in compliance with
the competitive bidding requirements. Purchases in excess of $25,000.00 require:
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 53
− Competitive bid process unless piggybacking off an existing governmental contract which
was part of an acceptable competitive bid process
− Purchase orders must be obtained before an expenditure is made or funds committed
and approved by the City Manager,
− City Commission approval
If the Manager deems the goods and services an emergency affecting life, health, property or
safety, the above policy is waived, but must remain in accordance with City of South Miami
Charter Article III, Section 5 (Power and Duties) and Florida Statute Chapter 287.
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 54
FUND STRUCTURE
In governmental accounting, all financial transactions are organized within several funds.
According to the National Council on Governmental Accounting, a fund is a fiscal and accounting
entity with a self-balancing set of accounts recording cash and other financial resources, together
with all related liabilities and residual equities or balances, and changes therein, which are
segregated for the purpose of carrying on specific activities or attaining certain objectives in
accordance with special regulations, restrictions or limitations.
The City of South Miami’s budget consists of 19 Funds: General Fund, Stormwater Drain Trust
Fund, Local Option Gas Tax Trust Fund, Hometown District Improvement Trust Fund, Tree Trust
Fund, People’s Transportation Tax Fund, Debt Service Fund, Capital Improvement Program Fund,
Emergency Reserve Fund, State Forfeiture Fund, Federal Forfeiture Fund, Revenue Stabilization
Fund, Grant Match Reserve Fund, Insurance Reserve Fund, Tax Equalization Reserve Fund,
Building Fund, City Parks Acquisition Development Operations and Maintenance Fund, Parks
Facility Impact Fund and Pedestrian Crossing Acquisition, Development, Operation and
Maintenance Trust Fund. “Fund” is defined as an independent fiscal and accounting entity with a
self-balancing set of accounts. Funds are established to attain certain objectives or to simply
segregate activities.
All funds, except the Stormwater Drain Trust Fund which uses the accrual basis of accounting,
utilize the modified accrual basis of accounting. For more detailed information regarding the
funds, please refer to the fund sections in this document.
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 55
FUND OVERVIEW
GENERAL FUND
The General Fund is used to account for all financial resources except those required to be
accounted for in another fund. The General Fund is the major operating fund of the City of South
Miami.
STORMWATER DRAIN TRUST FUND
The Stormwater Drain Trust Fund accounts for the financial resources received and allocated on
behalf of the Stormwater Utility maintained by the City of South Miami. The fund is used to
maintain the drainage pipes and canals located within the City. This is a proprietary fund which
focuses on the determination of operating income, changes in net assets, financial position and
cash flows.
LOCAL OPTION GAS TAX TRUST FUND
Local option fuel taxes are significant revenue sources to Florida’s local governments and
represent important funding mechanisms for the provision of local transportation infrastructure.
HOMETOWN DISTRICT IMPROVEMENT TRUST FUND
On August 5, 2008, City Commission approved Ordinance 30-08-1965 establishing the
Hometown District Parking. Parking in the Hometown District must be developed and managed
primarily as an element of infrastructure critical to enhancing South Miami's tax base through
economic success of the district.
TREE TRUST FUND
Creation of the Tree Trust Fund is for the purpose of which is to acquire, protect, and to plant
trees on public property. The Tree Trust Fund shall consist of contributions in lieu of, or in
conjunction with, required replacement plantings.
PEOPLE’S TRANSPORTATION TAX FUND
The City receives a share of the one-half cent sales tax, known as the People’s Transportation
Tax, to be used for transportation services. The People’s Transportation Tax provides funding
for the People’s Transportation Plan, Municipal Component. The surtax proceeds shall only be
used for the transportation expenses.
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 56
REVENUE STABILIZATION FUND
The Revenue Stabilization Reserve Fund was established to mitigate the risk of reduced
property tax and other revenues in general. Building this fund is critical as it is the primary
source used in balancing budget request. These funds are restricted to uses related to impacts
caused by reduced tax revenues and other revenues in general.
GRANT MATCH RESERVE FUND
These funds would be restricted to uses related to grant match reserve funding, which will be
adequately projected based on realistic grant funding opportunities. These funds would be set
aside as a cash match for grant opportunities. It is beneficial in the application process for the
City to have funds that are readily identifiable as a cash match.
INSURANCE RESERVE FUND
The Insurance Reserve Fund is intended to fully meet potential insurance claim deductibles.
This reserve would be used in circumstances that would require the contribution of insurance
deductibles such as a major hurricane.
TAX EQUALIZATION FUND
Non-property tax revenue is a major portion of the City’s revenue base. The targeted amount
should equal at a minimum, 20% of budgeted non-property tax revenues. These funds can
bridge the gap between the state’s fiscal year end and the City’s fiscal year end (3-month gap)
in the event of significant state budget reduction.
BUILDING CAPITAL RESERVE FUND
The reserve target amount is based on yearly estimates to make necessary unscheduled and
anticipated repairs, and other operational issues relating to the City’s properties. These funds
are to be used specifically to address building hardening and security, and to fund unscheduled
and anticipated repairs, and other operational issues relating to the City’s properties.
CITY PARKS ACQUISITION DEVELOPMENT OPERATIONS AND MAINTENANCE FUND
The South Miami residents have demonstrated a desire for parks. Funds shall be set aside and
used for acquisition; at least 15% of the Fund shall be used for park development operations and
maintenance of the City's Park System. More specifically the fund shall be for the purposes of
acquiring, developing, operating, maintaining or restoring parks, recreation facilities, cultural
facilities, green spaces, playfields, trails, community gardens, and other applicable public areas.
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 57
PEDESTRIAN CROSSING ACQUISITION DEVELOPMENT, OPERATION AND MAINTENANCE TRUST FUND
The Pedestrian Crossing Acquisition Development, Operation and Maintenance Trust Fund has
been established for the purposes of acquiring, developing, operating and maintaining pedestrian
crossings.
DEBT SERVICE FUND
The Debt Service Fund has been established in an effort to clearly identify the City’s current
Long-Term Liability. The City has several loans outstanding with the Florida Municipal Loan
Council (FMLC). The council, as a subsidiary of Florida League of Cities administers the Florida
Municipal Loan Program.
CAPITAL IMPROVEMENT PROGRAM FUND
The purpose of the Capital Improvement Fund is to establish and cover multi-year expenditures
of major capital projects and expenditures for all General Government programs. The adopted
capital improvement projects expenditures are identified on the Five–Year Capital
Improvement Project listing within the Capital Improvement Program section of this budget.
EMERGENCY RESERVE FUND
The City Commission adopted a policy that would restrict the use of this fund to catastrophes
and other unscheduled emergencies; and on September 2, 2001 the City Commission changed
the policy via resolution No. 145-01-11293 to provide for an Emergency Reserves Fund of no
less than 10% of the budget. The Government Finance Officers Association (GFOA) issued a Case
Study on May 2013 providing a general recommended fund balance for two specific categories;
Budget Uncertainty Reserve and Emergency Reserve. Within the Case Study, GFOA recommends
a General Fund Reserve of approximately 25%; 12.5% for each of the two specific classifications
mentioned above.
PARKS FACILITY IMPACT FUND
As a condition of the issuance of a building permit for new development, the person, firm or
corporation who or which has applied for the building permit for residential construction shall
pay to the City, the parks impact fee as set forth in the provisions of Ordinance No. 14-14-2192.
Funds shall be set aside and used for land acquisition for parks; for maintaining (not including
routine maintenance), furnishing, equipping, repairing, remodeling, or enlarging of both existing
and future facilities; for construction of new parks facilities; for any architectural, engineering,
legal and other professional fees and expenses related to any such improvements; and for any
administrative costs not incurred by the fee collection process.
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 58
STATE FORFEITURE FUND
The Police Forfeiture Fund manages funds collected through the Florida Contraband Forfeiture
Act. Florida Statute 932.701 through 932.707 authorizes municipalities to seize assets, including
cash, personal property and real property used in violation of the Florida Contraband Forfeiture
Act.
FEDERAL FORFEITURE FUND
The Department of Justice Asset Forfeiture Program (the Program) is a nationwide law
enforcement initiative that removes the tools of crime from criminal organizations, deprives
wrongdoers of the proceeds of their crimes, recovers property that may be used to compensate
victims, and deters crime.
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 59
FUNDING FLOW CHART
FY 2020 - 2021
GENERAL FUND
$19,179,896
CITIZENS, BUSINESSES
AND CUSTOMERS
CAPITAL
IMPROVEMENT
FUND
$2,000,820
EMERGENCY
RESERVE FUND
$36,000
STORMWATER
FUND
$417,000
HOMETOWN
DISTRICT IMPROV.
FUND
$0
LOCAL OPTION GAS
TAX FUND
$73,363
TREE TRUST FUND
$0
PEOPLE’S
TRANSPORTATION
TAX FUND
$535,000
STATE AND FEDERAL
FORFEITURE FUND
$46,700
PARKS AND REC.
FACILITIES IMPACT
FEES FUND
$3,500
DEBT SERVICE
FUND
$1,171,345
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 60
FUND EXPENDITURES
The table below is a summary of the expenditures, by fund, and the difference from the previous
year. Please refer to the individual fund sections for an explanation of the change in expenditures
for each fund.
ACCOUNT CLASSIFICATION
ACTUAL
FY 17/18
ACTUAL
FY 18/19
BUDGET
FY 19/20
ESTIMATE
FY 19/20
CM RECOM
FY 20/21
General Fund - 001
Beginning Fund Balance 7,888,222 6,404,946 6,802,140 6,802,140 4,419,849
Revenues 18,670,372 18,788,723 19,374,708 18,362,795 19,179,896
Expenditures 17,550,369 16,805,957 19,720,415 20,095,019 19,192,688
Interfund Transfers In 284,465 285,965 1,349,641 1,732,974 150,000
Interfund Transfers Out 2,887,744 1,871,537 2,383,041 2,383,041 2,390,109
Ending Fund Balance 6,404,946 6,802,140 5,423,033 4,419,849 2,166,948
Stormwater Drain Trust Fund - 111
Beginning Fund Balance 161,976 242,583 229,455 229,455 293,015
Revenues 388,539 422,672 417,000 412,000 417,000
Expenditures 157,932 285,800 427,485 198,440 357,953
Interfund Transfers Out 150,000 150,000 150,000 150,000 150,000
Ending Fund Balance 242,583 229,455 68,970 293,015 202,062
Local Option Gas Tax Trust Fund - 112
Beginning Fund Balance 229,241 265,021 209,970 209,970 133,333
Revenues 79,327 76,457 73,363 73,363 73,363
Expenditures 43,547 131,508 250,000 150,000 100,000
Ending Fund Balance 265,021 209,970 33,333 133,333 106,696
Hometown District Improvement Trust Fund - 116
Beginning Fund Balance 32,250 36,313 15,563 15,563 1,008
Revenues 29,063 4,250 0 0 0
Interfund Transfers Out 25,000 25,000 14,555 14,555 0
Ending Fund Balance 36,313 15,563 1,008 1,008 1,008
Parks Facilities Impact Fund - 117
Beginning Fund Balance 170,929 213,152 43,867 43,867 61,443
Revenues 42,223 36,808 3,500 17,576 3,500
Expenditures 0 206,093 225,894 0 60,000
Ending Fund Balance 213,152 43,867 -178,527 61,443 4,943
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 61
ACCOUNT CLASSIFICATION
ACTUAL
FY 17/18
ACTUAL
FY 18/19
BUDGET
FY 19/20
ESTIMATE
FY 19/20
CM RECOM
FY 20/21
Tree Trust Fund - 118
Beginning Fund Balance 28,043 40,685 35,631 35,631 58,165
Revenues 19,842 6,396 0 22,534 0
Expenditures 7,200 11,450 20,000 0 25,000
Ending Fund Balance 40,685 35,631 15,631 58,165 33,165
People’s Transportation Tax Fund - Transportation - 124
Beginning Fund Balance 902,555 892,974 970,963 970,963 616,258
Revenues 446,118 441,029 450,000 435,000 435,000
Expenditures 455,699 363,040 1,067,500 789,705 785,000
Ending Fund Balance 892,974 970,963 353,463 616,258 266,258
People’s Transportation Tax Fund- Direct Transit - 125
Beginning Fund Balance 569,928 427,673 266,464 266,464 277,171
Revenues 108,796 108,392 110,000 100,000 100,000
Expenditures 251,051 269,601 277,748 89,293 0
Ending Fund Balance 427,673 266,464 98,716 277,171 377,171
Revenue Stabilization Fund - 150
Beginning Fund Balance 60,000 60,000 60,000 60,000 60,000
Interfund Transfers In 0 0 0 0 0
Expenditures 0 0 0 0 0
Interfund Transfers Out 0 0 0 0 60,000
Ending Fund Balance 60,000 60,000 60,000 60,000 0
Grant Match Reserve Fund - 151
Beginning Fund Balance 60,000 60,000 60,000 60,000 60,000
Interfund Transfers In 0 0 0 0 0
Expenditures 0 0 0 0 0
Interfund Transfers Out 0 0 0 0 60,000
Ending Fund Balance 60,000 60,000 60,000 60,000 0
Insurance Reserve Fund - 152
Beginning Fund Balance 60,000 60,000 60,000 60,000 60,000
Interfund Transfers In 0 0 0 0 0
Expenditures 0 0 0 0 0
Interfund Transfers Out 0 0 0 0 60,000
Ending Fund Balance 60,000 60,000 60,000 60,000 0
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 62
ACCOUNT CLASSIFICATION
ACTUAL
FY 17/18
ACTUAL
FY 18/19
BUDGET
FY 19/20
ESTIMATE
FY 19/20
CM RECOM
FY 20/21
Tax Equalization Reserve Fund - 153
Beginning Fund Balance 60,000 60,000 60,000 60,000 60,000
Interfund Transfers In 0 0 0 0 0
Expenditures 0 0 0 0 0
Interfund Transfers Out 0 0 0 0 60,000
Ending Fund Balance 60,000 60,000 60,000 60,000 0
Building Capital Reserve Fund - 154
Beginning Fund Balance 60,000 60,000 60,000 60,000 60,000
Interfund Transfers In 0 0 0 0 0
Expenditures 0 0 0 0 0
Interfund Transfers Out 0 0 0 0 60,000
Ending Fund Balance 60,000 60,000 60,000 60,000 0
Parks Acquisition Development Operations & Maintenance Fund - 155
Beginning Fund Balance 310,000 310,000 0 0 0
Revenues 0 0 0 0 0
Interfund Transfers In 0 0 0 0 0
Expenditures 0 310,000 310,000 0 0
Ending Fund Balance 310,000 0 -310,000 0 0
Pedestrian Crossing Acquisition, Development, Operation and Maintenance Trust Fund - 156
Beginning Fund Balance 0 0 0 0 0
Revenues 0 0 0 0 0
Interfund Transfers In 0 0 0 0 300,000
Expenditures 0 0 0 0 0
Ending Fund Balance 0 0 0 0 300,000
Debt Service Fund - 201
Beginning Fund Balance -61,784 2,053 11,316 11,316 19,956
Revenues 871,345 851,884 783,193 783,493 782,057
Expenditures 1,197,535 1,171,966 1,174,263 1,165,922 1,171,345
Interfund Transfers In 390,027 329,345 391,070 391,070 389,289
Proceeds from Refunding Debt 0 0 0 0 0
Payment to Bond Escrow Agent 0 0 0 0 0
Ending Fund Balance 2,053 11,316 11,316 19,956 19,956
Capital Improvement Program Fund - 301
Beginning Fund Balance 1,586,887 2,290,777 1,043,597 1,043,597 164,180
Expenditures 1,793,827 2,566,572 2,750,000 2,871,388 2,165,000
Interfund Transfers In 2,497,717 1,319,392 1,991,971 1,991,971 2,000,820
Ending Fund Balance 2,290,777 1,043,597 285,568 164,180 0
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 63
ACCOUNT CLASSIFICATION
ACTUAL
FY 17/18
ACTUAL
FY 18/19
BUDGET
FY 19/20
ESTIMATE
FY 19/20
CM RECOM
FY 20/21
Emergency Reserve Fund - 051
Beginning Fund Balance 4,198,746 3,461,905 4,090,287 4,090,287 5,990,861
Revenues 38,213 234,926 36,000 36,000 36,000
Expenditures 775,054 182 0 4,600 0
FEMA Hurricane Irma Reimb. 0 170,838 0 1,869,174 0
Interfund Transfers In 0 222,800 0 0 0
Interfund Transfers Out 0 0 0 0 0
Ending Fund Balance 3,461,905 4,090,287 4,126,287 5,990,861 6,026,861
State Forfeiture Fund - 608
Beginning Fund Balance 68,072 68,806 69,636 69,636 40,336
Revenues 734 830 700 700 700
Expenditures 0 0 30,000 30,000 30,000
Ending Fund Balance 68,806 69,636 40,336 40,336 11,036
Federal Forfeiture Fund - 615
Beginning Fund Balance 1,528,703 1,552,444 1,483,505 1,483,505 1,331,505
Revenues 160,288 51,890 46,000 46,000 46,000
Expenditures 136,547 120,829 371,500 198,000 355,278
Ending Fund Balance 1,552,444 1,483,505 1,158,005 1,331,505 1,022,227
75
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 64
GOVERNMENT
Government Structure
South Miami uses a City Manager form of
government. The Commission sets the
policies and the City Manager acts as the
chief executive. According to surveys by
the International City and County
Management Association (ICMA), this form
of government has grown from 48% usage
in 1996 to 55% usage in 2006. It is most
popular in cities with populations over
10,000, mainly in the Southeast and
Pacific coast areas. Commissioners are
elected to four-year terms and the Mayor is
elected to a two-year term. Elections are
held on the second Tuesday in February in
even numbered years for the Mayor and half of the Commissioners. The Commissioner receiving
the most votes is also given the title of Vice Mayor for the first two years of the term. The next
election will take place in February 2022.
South Miami City Government as of February 11, 2020
∗ Mayor: Sally B. Philips, EdD (Election 2022)
∗ Vice Mayor: Robert Welsh (Vice Mayor until 2022, Commissioner Group III)
(Election 2024)
∗ Commissioner Group II: Josh Liebman (Election 2024)
∗ Commissioner Group I: Luis Gil (Election 2022)
∗ Commissioner Group IV: Walter Harris (Election 2024)
South Miami is a city in Miami-Dade County, Florida, United States. The population was 10,741 at
the 2000 census and according to the U.S. Census Bureau for 2010 it was 11,657. State of Florida
uses Bureau of Economic and Business Research (BEBR) numbers for calculations for budget and
this number is 12,664.
South Miami is served by the Miami Metrorail at the South Miami Station. The station is in the
section US-1 and Sunset Dr., and services the surrounding South Miami neighborhood, including
South Miami Hospital, Larkin Hospital, and the South Miami city government offices.
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 65
Tax Authorities
Taxing Authorities Set Tax Rates
The Office of the Property Appraiser is not a taxing authority, but a governmental function that is
mandated by State Law to assess the value of all properties within Miami-Dade County using
criteria set forth by Chapter 193 of the Florida Statutes. As property owners and taxpayers
consider the tax rates set by the taxing authorities, they should give close attention to tax rates or
"millage" changes of those taxing authorities. The millage or tax rates are set by the various
taxing authorities within whose jurisdiction the property is located.
The Tax Collector publishes annually all active millage (tax rates) levied by all taxing authorities.
The tax rate (millage) is set by the various authorities within whose jurisdiction the property is
located.
The taxing authorities are authorized by State Statute to levy taxes on real estate and tangible
personal property to fund their operations and services as provided by their annual budgets. The
tax rate is determined by dividing the taxing authority's proposed budget using property taxes by
the total taxable value of all non-exempt property within their taxing district; reference the
following formula:
Taxing Authority's Proposed Budget
Tax Rate (Millage) = -------------------------------------------------------------------------------
Total Taxable Value of ALL Property (After Exemptions)
Tax Limitations on County Commission and Cities
By Special Act of the Florida Legislature (Laws of Florida Chapter 74-430 House Bill No. 4173),
municipal taxing authorities are limited to a maximum 10% increase in the amount of revenues
that can be raised in comparison to the prior year.
The Millage Rates of the Taxing Authorities
When the total taxable value (the total assessed value of all individual properties in the City
added together after exemptions) of the tax roll increases from one year to the next year, the
Taxing Authorities (County Commission, Municipalities, School Board, etc.) are required by State
Law to consider their budget with a roll-back of the millage rate to a rate which will generate the
same revenue as in the previous year; reference hypothetical example of annual roll-back
procedure below.
The Property Appraiser is responsible for certifying to each taxing authority the annual taxable
value. Each taxing authority then must compute a roll-up or a roll-back millage rate and a
proposed millage. The "roll-back millage" rate is the millage rate, or tax rate that the Taxing
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 66
Authorities must use as a basis for computing any increase in their annual budgets. Usually, this
millage rate is lower than the preceding year's tax rate. The value increase in the tax base is due
to re-assessments and new construction in the prior year. However, new construction is not
permitted by Florida Law to be used to calculate the roll-back millage. If the total taxable value
(as defined) decreases, the Taxing Authorities are entitled to an upward change of the "roll-back"
in the tax millage rate in order to maintain the same level of revenue as the preceding year as the
starting point for any budget increases.
The term "roll-back" is used to describe the economic conditions of total taxable value in the prior
year and the amount of monies raised by ad-valorem taxes. It does not relate to the rate of
change in the millage.
With the millage roll-back rate, the taxing authorities will realize exactly the same amount of
revenue as the preceding year. If they decide to raise the millage rate above the rolled-back rate,
it usually means that the cost of government operations has increased, usually as a corollary to
inflation or the cost of living, or that new public service programs have been added to their
budgets. The effect of the millage rolled-back on your property taxes will appear on your "Truth
in Millage Notice" (TRIM) each year in Column 3. By referring to your Notice, you will also note
that Column 1 indicates the previous year's taxes and Column 2 indicates the proposed increase
or decrease in tax dollars if the proposed budget is adopted.
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 67
CITY HISTORY
Known as “The City of Pleasant of Living,” this proud community has a diverse population and a
history of accomplishments stretching back to its earlier pioneer days. It has overcome adversity
and shown a resilience and determination that make it one of South Florida’s more remarkable
cities.
It began as a settlement named Larkins, after Wilson A. Larkin, who
established a post office and trading post with that name in 1898 at the east
end of Sunset Drive at Ingraham Highway. The settlement already had a
school building erected two years earlier by A. H. Ramsey and John
Burtashaw, and in the next few years more families began moving into the
area.
Much of the business in the earlier settlement was geared toward farming
supplies and services, and when Henry Flagler’s railroad grew south from
Miami in 1903, it passed to the west of Larkins. The people of the settlement
began relocating the center of their business district toward the train depot
at today’s intersection of US1 and Sunset Drive. Real estate developers were
already beginning to profile for plats of subdivisions in 1914 and by 1917
phone service came to Larkins.
After the fantastic real estate boom of 1925 and with a population of 3000 residents, area leaders
decided to incorporate as the Town of South Miami on March 2nd, 1926. W. A. Foster was elected
Mayor and a storeroom was rented for $10 a month as Town Hall.
The year 1926 saw the first incoming class of freshmen at the newly chartered University of
Miami campus, which abuts the City of South Miami eastern boundary along Red Road (SW 57th
Avenue). Also founded with a university theme that same year was the Cambridge Lawns
neighborhood of South Miami, situated just
0.7 miles from the university campus. The
neighborhood's Cambridge Lawns Historic
District, some 30 homes in the Tudor Revival
and Mediterranean revival style completed
in 1928, were granted historic recognition
by the City of South Miami in 2005.
In June of 1926 the Florida Power and Light Company was granted a 30-year franchise to operate
there, the task of paving streets and other projects began in earnest, and the volunteer fire
department was established. A few months later in September, the terrible 1926 hurricane
struck the community, inflicting severe damage to the homes and businesses in the fledgling
Town of South Miami. It took great determination and strength of character to rebuild.
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 68
On June 24th, 1927, the Town of South Miami officially became the City of South Miami and a new
Charter was approved.
In 1933, the original six square miles of South Miami were reduced to just over three square miles
due to an effort to reduce municipal responsibilities. The City's size was reduced again in 1937,
and many of the northern City residents sued to get out of the City. This is why the City of South
Miami has the most irregular boundaries of any City in Miami-Dade County today.
In 1935, the first bus franchise for the City streets was granted and the Sylva Martin Building, later
named in honor of the City Clerk for 30 years, was constructed. In 1937 the tax roll for the entire
City was $614,282 (less $106,492 in Homestead exemptions). In the 1940’s the population of
South Miami was 2600 and African Americans represented 50 percent of the population.
In 1946, Consumers Water Company was given the right-of-way to lay
pipes so that water would be available for the Fuchs Bakery, later to
become Holsum Bakery. Fuchs Park, located at US1 and 80th St, was
named after the founder of the bakery, Charles Fuchs, a German
immigrant.
On February 22nd, 1960 South Miami Hospital officially opened its doors
just off US1 and 62nd Ave. The 100–bed building included a pharmacy,
emergency room, cafeteria, private offices, an X-ray department and
laboratory. Today South Miami Hospital has over 440 beds and over
17,000 admissions each year.
Growing urbanization was booming in the 70’s and 80’s. After 48 years, the Holsum Bakery
outgrew their home on Red Road and US1 and
moved to Medley. The Bakery Centre was developed
in its place and Metrorail was being built. In 1983
South Miami was the only station on the route that
had a viable downtown area in the proximity to the
station.
The City Commission established the South Miami
Community Redevelopment Agency in September
1997. The goals of the Agency are to achieve
meaningful physical improvement while providing economic development tools and other means
of achieving long-term community sustainability.
In 2001 the City of South Miami was awarded the All-America City Award, which is given by the
National Civic League annually to ten cities in the United States. This award is the oldest
community recognition program in the nation and recognizes communities whose citizens’ work
together to identify and tackle community-wide challenges and achieve uncommon results.
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 69
Through all these years, the City of South Miami preserved its hometown feel and the residents
are proud to call it - The City of Pleasant Living.
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 70
COMPREHENSIVE PLANNING
Comprehensive planning is a term that describes the process for determining community goals
and aspirations for growth and development. The outcome is called the Comprehensive Plan,
which provides the principles, guidelines, standards and strategies for the orderly and balanced
future economic, social, physical, environmental, and fiscal development of the community. In
Florida, comprehensive planning is directed by Chapter 163, Part II of the Florida Statute (F.S.),
which provides that each local government has the power and responsibility to plan for their
future development and growth. Comprehensive Plans provide goals, objectives and policies that
guide future decisions in a consistent manner, and describe how the local government’s
programs, activities and land development regulations will be initiated, modified, or continued to
implement the Plan in a consistent manner. Plans are typically based on at least a ten-year
planning period and are reviewed at least every seven years to ensure consistency with the
current state legislation.
Comprehensive Plan Elements
The City’s adopted Comprehensive Plan consists of the following eight elements, in accordance
with Chapter 163, F. S.:
Future Land Use Element
The Future Land Use Element provides a strategic framework for the spatial growth and
development within the City by determining the physical use of space. Included in the Element is
the official Future Land Use Map (FLUM) which graphically depicts the assignment of different
land uses (e.g., single-family residential or commercial) to the individual properties.
The Difference Between Land Use and Zoning
Future Land Use designations indicate the intended use category and development density for a
particular area. Zoning Districts more specifically define allowable uses and contain the design
and development guidelines for these intended uses. Although there are various Zoning Districts
which may be allowed within a particular Future Land Use designation, no Zoning District can be
allowed for an area if it conflicts with the Future Land Use designation for that area.
Transportation Element
The Transportation Element is designed to address mobility issues in relationship to the size and
character of the city. The intent is to provide for a safe, convenient multi-modal transportation
system that is coordinated with the Future Land Use Map.
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 71
Housing Element
The Housing Element provides guidance to the City in developing appropriate plans and
regulations to meet existing and projected demand in the housing inventory for all current and
future residents; eliminating substandard conditions; and supporting energy efficiency for new
and existing housing.
Infrastructure Element
The Infrastructure Element addresses the current and future public infrastructure (sanitary sewer,
solid waste, drainage, and potable water) needs of the City to ensure public health, safety and
quality of life.
Conservation Element
Policies and activities aimed at reducing water pollution, retaining natural areas and features,
supporting water conservation efforts, accommodating the use of Low Impact Development, and
supporting the expansion of the use of solar energy systems are set forth in the Conservation
Element.
Recreation and Open Space Element
The Recreation and Open Space Element provides for a comprehensive system of public and
private sites for recreation including, but not limited to, parks and playgrounds, community
centers, greenways and trails.
Intergovernmental Coordination Element
Coordination and communication procedures for resolving issues of mutual interest with other
local governmental entities, which may arise from the implementation of the Comprehensive
Plan, is the purpose of the Intergovernmental Coordination Element.
Capital Improvement Element
The Capital Improvement Element reinforces the linkage between the City’s Capital Improvement
Program and the facilities needed to implement the goals of the Comprehensive Plan.
The City Commission adopted an updated Comprehensive Plan in compliance with the State
statute in 2018. Periodically, amendments to the goals or the Future Land Use Map are adopted
to support changing conditions or specific development projects within the city.
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 72
CITY OVERVIEW
BASED ON THE 2010 CENSUS
Quick Facts 2010 Census
Population: 11,657
State: Florida
Metro Area: Miami-Fort Lauderdale-Miami
Beach Metro Area
County: Miami-Dade County
City: South Miami
As per Bureau of Economic and Business Research (BEBR) at UF, the
City Population for FY 2021 is 12,965. This is the number which will be
used for State Revenue Sharing calculations.
Number % in Total Population % Change 2000-2010
Category Total Male Female Total Male Female Total Male Female
Total 11,657 5,721 5,936 100 49.08 50.92 8.53 10.68 6.53
Median Age 36.7 34.8 38.7 N/A N/A N/A N/A N/A N/A
• 16 and Over 9,579 4,643 4,936 82.17 39.83 42.34 N/A N/A N/A
• 18 and Over 9,303 4,499 4,804 79.81 38.59 41.21 12.07 14.13 10.21
• 21 and Over 8,622 4,167 4,455 73.96 35.75 38.22 8.15 N/A N/A
• 62 and Over 1,851 780 1,071 15.88 6.69 9.19 7.18 N/A N/A
• 65 and Over 1,520 621 899 13.04 5.33 7.71 3.83 9.91 0
Category Number
% in Total
Housing
Units
% Change
2000-2010
Total housing units 5,174 100 16.09
Total: Occupied housing units 4,699 90.82 9.25
Owner-occupied housing units 2,573 49.73 -3.74
Renter-occupied housing units 2,126 41.09 30.59
Population in occupied housing units: Owner-occupied housing units 7,052
Population in occupied housing units: Renter-occupied housing units 4,507
Occupied housing units Average household size: Owner-occupied 2.7
Occupied housing units Average household size: Renter-occupied 2.1
Average household size 2.46
Average family size 3.16
Information provided above was obtained at http://www.ledgerdata.com/census/florida/south-miami-city/67550
84
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 73
CITY OF SOUTH MIAMI ORGANIZATIONAL CHART
City of South Miami
Residents
Mayor & Commission
City
Clerk
City
Manager
Finance Department
Procurement Division
Information
Technology Division
Parking Division
Building Department Public Works
Department
Office of the Director
Streets & Landscaping
Maintenance Division
Motor Pool Division
Building Maintenance
Division
Solid Waste Division
Engineering &
Construction
Parks & Recreation
Department
Community Center
Landscape (Parks)
Maintenance Division
Community Pool
Tennis
Planning & Zoning Police Department
Personnel Division Code Enforcement
Division
City
Attorney
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 74
POSITIONS BY DEPARTMENT/DIVISION
POSITIONS BY DEPARTMENT
BUDGETED
FY 2017
BUDGETED
FY 2018
BUDGETED
FY 2019
BUDGETED
FY 2020
PROPOSED
FY 2021
CITY CLERK
Full Time City Clerk 1 1 1 1 1
Deputy Clerk II 1 1 1 1 1
Deputy Clerk 1 1 1 1 1
City Clerk Total 3 3 3 3 3
CITY MANAGER
Full Time City Manager 1 1 1 1 1
Deputy City Manager 1 1 1 1 0
Assistant City Manager 0 0 0 0 1
Executive Administrative Asst. 1 1 1 1 1
City Manager's Office Total 3 3 3 3 3
PROCUREMENT DIVISION
Full Time Chief Procurement Officer 1 1 1 1 1
Procurement Specialist 1 1 1 1 1
Procurement Total 2 2 2 2 2
PERSONNEL DIVISION
Full Time Personnel Manager 1 1 1 1 0
Payroll & Benefits Administrator 1 1 1 1 1
Full Time Total 2 2 2 2 1
Part time Office Support 1 0 0 0 0
Part Time Total 1 0 0 0 0
Personnel Total 3 2 2 2 1
FINANCE DEPARTMENT
Full Time Chief Financial Officer 1 1 1 1 1
Chief Administrative Officer 1 1 1 1 1
Senior Accountant 1 1 1 1 1
Junior Accountant 2 2 2 2 0
Accounts Payable Technician 0 0 0 0 1
Accounts Receivable Technician 0 0 0 0 1
Full Time Total 5 5 5 5 5
Part Time Office Support 1 1 1 1 0
Part Time Total 1 1 1 1 0
Finance Total 6 6 6 6 5
BUILDING DEPARTMENT
Full Time Building Official/Director 1 1 1 1 1
Chief Building Inspector 1 1 1 1 0
Permits Coordinator 2 2 2 2 2
Full Time Total 4 4 4 4 3
Part Time Chief Mechanical Inspector 1 1 1 1 1
Chief Electrical Inspector 1 1 1 1 1
Chief Plumbing Inspector 1 1 1 1 1
Chief Structural Inspector 1 1 1 1 1
Chief Building Inspector 0 0 0 0 1
Part Time Total 4 4 4 4 5
Building Total 8 8 8 8 8
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 75
POSITIONS BY DEPARTMENT
BUDGETED
FY 2017
BUDGETED
FY 2018
BUDGETED
FY 2019
BUDGETED
FY 2020
PROPOSED
FY 2021
PLANNING DEPARTMENT
Full Time Planning Director 1 1 1 1 1
Sr. Planner/Zoning Admin 2 2 2 2 2
Grants Coordinator 1 1 1 1 0
Office Support 1 1 1 1 1
Planning Total 5 5 5 5 4
CODE ENFORCEMENT
Full Time Senior Code Enforcement Officer 1 1 1 1 1
Code Enforcement Officers I/II 1 1 1 1 1
Code Enforcement Officers I 1 1 1 1 1
Local Business Tax Comp Officer 1 1 1 1 1
Full Time Total 4 4 4 4 4
Part Time Office Support 1 0 0 0 0
Part Time Total 1 0 0 0 0
Code Enforcement Total 5 4 4 4 4
PW - BUILDING MAINTENANCE
Full Time Lead Worker II 1 1 1 1 1
Maintenance Worker II 1 1 1 1 1
PW - Bldg Maint Total 2 2 2 2 2
PW - SOLID WASTE
Full Time Garbage Collection
Heavy Equip Operator (1 Funded by SW) 6 7 7 7 4
Lead Worker II 1 1 1 1 1
Sanitation Crane Operator 0 0 0 0 2
Trash Collection
Waste Collection Driver 3 2 2 2 2
PW- Solid Waste Total 10 10 10 10 9
PW - STREETS
Full Time Superintendent of Maintenance 1 1 1 1 1
Lead Worker II 0 1 0 0 1
Maintenance Worker I 3 2 2 2 1
Maintenance Worker II 3 3 4 4 2
Waste Collection Driver 0 0 0 0 0
PW-Streets Total 7 7 7 7 5
PW - MOTOR POOL
Full Time Motor Pool Supervisor 1 1 1 1 1
Auto Mechanic 2 2 2 2 2
PW - Motor Pool Total 3 3 3 3 3
PW - OFFICE OF DIRECTOR
Full Time Public Works Director 1 1 1 1 0
Administrative Assistant 1 0 0 0 0
Office Support 1 2 2 2 2
PW - Office of Director Total 3 3 3 3 2
PW - ENG & CONST
Full Time Project Manager 1 1 1 1 1
Associate Project Engineer 1 1 1 1 1
PW - Enginnering & Const. Total 2 2 2 2 2
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 76
POSITIONS BY DEPARTMENT
BUDGETED
FY 2017
BUDGETED
FY 2018
BUDGETED
FY 2019
BUDGETED
FY 2020
PROPOSED
FY 2021
POLICE DEPARTMENT
Full Time SWORN
Chief of Police 1 1 1 1 1
Assistant Chief of Police 1 1 1 1 1
Majors 0 0 0 0 0
Captains 2 2 2 2 2
Lieutenants 3 3 3 3 4
Sergeants 7 7 7 7 6
Officers/Detectives 37 37 37 37 37
Training Officer 1 1 1 1 1
CIVILIAN EMPLOYEES
Department Head Secretary 1 1 1 1 0
Administrative Assistant 1 1 1 1 1
Communications Manager 1 1 1 1 1
Communications Officers 6 6 6 6 5
Police Total 61 61 61 61 59
PARKS & REC DEPARTMENT
Full Time Parks & Recreation Director 1 1 1 1 1
Asst. Parks & Rec Director 1 1 1 1 1
Administrative Assistant 1 1 1 1 1
Special Events Coordinator 1 1 1 1 1
Senior Site Manager 1 1 1 1 1
Community Outreach Coordinator 0 0 0 0 1
Parks & Recreation Total 5 5 5 5 6
LANDSCAPE MAINTENANCE
Full Time Parks Superintendent 1 1 1 1 1
Lead Worker 1 1 1 1 0
Maintenance Worker I 2 0 0 1 1
Maintenance Worker II 1 1 1 1 1
Maintenance Worker III 1 0 0 0 0
Landscape Maint Total 6 3 3 4 3
COMMUNITY CENTER
Full Time Recreation Supervisor II 2 2 2 2 2
Recreation Leader 3 3 3 3 3
Full Time Total 5 5 5 5 5
Part Time Recreation Leader (PT) 3 3 3 3 3
Recreation Aide (PT) 11 11 11 11 10
Instructors 4 3 3 3 2
Summer Recreation Aide Seasonal (PT) 8 8 8 8 7
Part Time Total 26 25 25 25 22
Community Center Total 31 30 30 30 27
COMMUNITY POOL
Part Time Lifeguard II 1 1 1 1 1
Life Guard 4 4 4 4 4
Community Pool Total 5 5 5 5 5
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 77
POSITIONS BY DEPARTMENT
BUDGETED
FY 2017
BUDGETED
FY 2018
BUDGETED
FY 2019
BUDGETED
FY 2020
PROPOSED
FY 2021
TENNIS
Full Time Tennis Operations Supervisor 1 1 1 1 1
Maintenance Worker 1 1 1 1 0 0
Full Time Total 2 2 2 1 1
Part Time Recreation Aide (PT) 3 3 3 3 3
Maintenance Worker 1 0 0 0 1 1
Part Time Total 3 3 3 4 4
Tennis Total 5 5 5 5 5
TOTAL Full Time Total 134 131 131 131 122
Part Time Total 41 38 38 39 36
Grand Total 175 169 169 170 158
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 78
CAPITAL IMPROVEMENT PROGRAM
5-YEAR PLAN
In an effort to comply with Florida Statute 163.3177 required and optional elements of
Comprehensive Plan, the Capital Improvements Element must be reviewed on an annual basis
and modified as necessary in accordance with s. 163.3187 or s. 163.3189 in order to maintain a
financially feasible 5-year schedule of capital improvements. The City of South Miami Capital
Budget is updated annually as part of the budgeting process. Capital improvement projects are
defined as projects that are self-contained and that will usually be constructed or purchased as
a unit.
The City of South Miami uses Government Accounting Standards Board (GASB) 34 Guidance in
defining capital assets and depreciation.
Governmental Entities with Revenues between $10 and $100 million
Item Tracking and Inventory Capitalize and
Depreciate
Land $1 Capitalize only
Land Improvements $1 $25,000
Building $1 $50,000
Building Improvements $1 $50,000
Construction in Progress $1 Capitalize only
Machinery and Equipment $1,000 $5,000
Vehicle $1,000 $5,000
Infrastructure $50,000 $250,000
Intangibles N/A $25,000
A Capital Improvement generally includes only those items constructed or purchased that have a
useful life extending beyond a five (5) year period following their acquisition or purchase.
Normally, Capital Improvements involve a cost in excess of $5,000 or involve the acquisition or
disposal of land regardless of cost. Minor recurring annual expense items, including routine
maintenance and repairs, excluded. All projects that are financed from bond funds are included.
Similarly, preliminary engineering studies for such infrastructure improvements as the design of
improvements are generally itemized as capital expenditure items due to their significant cost
and impact of the Capital Improvement Program.
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 79
CAPITAL IMPROVEMENT PROGRAM 5-YEAR PLAN
PROJECT DESCRIPTION SOURCE FY 20
Estimated
Expenses
FY20
FY 21 FY 22 FY 23 FY 24 FY 25
TRAFFIC CALMING
Traffic calming Devices for area bounded by SW 64
St / SW 65 TR / SW 65 Ave / SW 67 Ave (Design /
Construction)
PTP 40,000 15,000
Traffic calming Road reduction at SW 69th St and
SW 63 CT and Roundabout at SW 69 St and SW 63rd
Ave (Construction)
PTP 130,000 156,868
Traffic calming Devices for SW 78th St west of SW
62 Ave PTP 40,000
Miscellaneous Traffic Calming CIP 25,000 98,450
PTP 250,000
ROADWAY & DRAINAGE IMPROVEMENTS
Citywide Drainage Improvements 62 place @ 58 SWDTF 100,000 20,000 100,000 50,000 50,000 50,000 50,000
SW 58th Ct between SW 73rd ST and SW 74th ST SWDTF 30,000
SW 61 AV between SW 74 ST & SW 76 ST SWDTF 50,000
ROAD INFRASTRUCTURE
South Miami Intermodal Transportation Plan -
Contingency PTP 50,000 10,000 50,000 50,000 50,000 50,000
Road Infrastructure Improvement GOB 500,000
SW 64 ST Bike Lane and Road Improvements (SW 57
AVE to SW 62 AVE)
CDBG 354,916 294,916
PTP 50,000 250,000
62 AVE Design and Roadway Reconstruction (US#1
to SW 80 ST), including Sidewalk improvement
between SW 78 ST to SW 80 ST
TAP 480,000 480,000
SWDTF 20,000 20,000
PTP 40,000 40,000
Citywide Sidewalk Repairs PTP 40,000 39,999 50,000 50,000 55,000 60,000 65,000
Citywide Street Improvements / Resurfacing PTP 50,000 23,717 50,000 55,000 60,000 65,000 75,000
LOGT 100,000 100,000 105,000 110,000 115,000 125,000
Road Resurfacing - SW 73rd St (57 CT to 58 Ave) PTP 20,000 5,450
Road Resurfacing - SW 61 Ave (59ST to 60 TR) PTP 20,000 17,683
Road Resurfacing - SW 58th AVE (84ST to 87ST) PTP 25,000 5,477
Road Resurfacing - SW 87th ST (59 AVE to 60 AVE) PTP 15,000 21,311
Road Resurfacing - SW 84th ST (60 AVE to 62 AVE) PTP 20,000 20,573
Road Resurfacing - SW 84th ST (57 AVE to 59 AVE) PTP 15,000 45,133
Road Resurfacing - SW 59TH AVE (83 ST to 84 ST) PTP 12,500 6,625
Road Resurfacing - SW 59TH AVE (80 ST to 81 ST) PTP 15,000 0
Road Resurfacing - SW 60TH AVE (81 ST to 82 ST) PTP 20,000 8,912
Road Resurfacing - SW 58TH CT (78 ST to 80 ST) PTP 15,000 17,332
Road Resurfacing - SW 77TH TR (57 AVE to 59 AVE) PTP 20,000
Road Resurfacing - SW 78TH ST (58 AVE to 62 AVE) PTP 25,000
Road Resurfacing - SW 67TH CT (79 ST to 80 ST) PTP 12,500
Road Resurfacing - SW 75TH TR (67 AVE to 68 AVE) PTP 12,500
Road Resurfacing - SW 74 ST (67 AVE to 68 AVE) PTP 12,500
Road Resurfacing - SW 67th CT North of SW 74th ST PTP 12,500
Road Resurfacing - SW 62ND CT (64 ST to 68 ST) PTP 20,000
Road Resurfacing - SW 61 TR (65 AVE to 67 AVE) PTP 15,000
91
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 80
PROJECT DESCRIPTION SOURCE FY 20
Estimated
Expenses
FY20
FY 21 FY 22 FY 23 FY 24 FY 25
Road Resurfacing - SW 61 ST (65 AVE to 67 AVE) PTP 15,000
Road Resurfacing SW 62nd TERR East of SW 67th
AVE PTP 15,000
Road Resurfacing SW 62 St (59 CT to 62 AVE) PTP 20,000
Road Resurfacing SW 58 St (60 AVE to 62 AVE) PTP 12,500
Road Resurfacing SW 52 TR (65 AVE to 67 AVE) PTP 12,500
Road Resurfacing SW 49 TR west of SW 65 Ave PTP 27,500
Road Resurfacing SW 43 ST west of SW 62 CT PTP 12,500
Road Resurfacing SW 64 PL north of SW 56 ST PTP 15,000
Citywide Neighborhood Greenways Sharrows and
signs
PTP 100,000 100,000 100,000
CIP 71,812
PARKS
Citywide Parks Improvement - Miscellaneous CIP 50,000 34,873 50,000 50,000 50,000 50,000 50,000
Citywide Parks Master Plan - Improvements CIP 50,000 30,360 50,000 50,000 50,000 50,000 50,000
Citywide ADA Transition Plan - Improvements CIP 50,000 8,300 50,000 50,000 50,000 50,000 50,000
Citywide Park Playground PIP Rubber Surface
[Dante Fascell (3), Fuchs (1), Murray (1), & Palmer
(1)]
CIP 200,000 241,700
All America: Natural Play Elements CIP 25,000
Dante & Brewer Park: Non-Motorized Boat Launch FRDAP 200,000
CIP 50,000
Dante Fascell Park: Tennis Court and Parking Lights CIP 250,000 250,000
Dante Fascell Park: 2 additional Tennis Courts CIP 50,000 50,000 200,000
Dante Fascell Park: Lights for Tennis Expansion (2
courts) CIP 150,000
Dante Fascell Park - Tennis Court Resurfacing CIP 80,000
Dante Fascell building - DESIGN CIP 100,000
Dog Park: K9 Artificial Turf CIP 50,000
Fuchs Park: Lake Perimeter Asphalt Trail Design &
Construction (Phase I - FY 2020)
CIP 200,000 200,000 140,000
PFIF 60,000
Fuchs Park: New Picnic Pavilion CIP 50,000
GB Community Center - Insulation Study CIP 25,000
Murray Park: Replace Ball Field Fencing CIP 65,000
Marshall Williamson Park - Sidewalks & Park
Infrastructure & Landscape Improvements
CIP 50,000
CRA 50,000
CDBG 100,000 26,321 123,679
Palmer Park: Laser-Grade Fields CIP 35,000 35,000 35,000 35,000 35,000 35,000 35,000
South Miami Park: Restroom w/ Concession Stand
Building (design) CIP 15,000
South Miami Park: Restroom w/ Concession Stand
Building (construction) CIP 750,000
South Miami Park Playground and Fitness Outdoor
Equipment CIP 150,000
New Park Improvements 7435 SW 66 Ave (Phase I
Design FY-20 / Phase II Construction FY-21 CIP 25,400 150,000 100,000 100,000 100,000 100,000
Misc. Park Furniture CIP 5,000 5,000 5,000 5,000 5,000 5,000
92
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 81
PROJECT DESCRIPTION SOURCE FY 20
Estimated
Expenses
FY20
FY 21 FY 22 FY 23 FY 24 FY 25
FLEET REPLACEMENT
Police Vehicles and Equipment CIP 350,000 350,000 245,000 380,000 380,000 380,000 380,000
Police Rescue Vehicle LEFTF 50,000
Trash Truck CIP 120,000
Garbage Truck (Replace 2004 Vehicle) CIP 295,000 309,984
Trash Crane (Replace 2006 Vehicle) CIP 180,000 181,715
F150 Vehicle for Public Works Operations CIP 30,000 30,000
F150 Vehicle for Public Works Construction &
Engineering CIP 30,000 0
Passenger Van for Parks & Recreation Dept. CIP 30,000
Courtpac Roller 24" Model (tennis) for Parks &
Recreation CIP 5,000 5,000
Tractor vehicle for Parks & Recreation CIP 20,000
CITY FACILITIES
Gibson Bethel CC - New Roof CIP 150,000
Mobley Building Replacement CIP 50,000
City Hall - New Roof CIP 100,000
Police Department Air Conditioning CIP
City Hall Air Conditioning CIP 15,000 11,440
MISCELLANEOUS
Citywide Water & Sewer Upgrades - Design &
Construction
GOB 250,000 1,174,058
CIP 81,850
Citywide Directional Street Signs Replacement PTP 30,000 7,625 10,000
Pedestrian Bridge Study Over US#1 between SW
57th Ave & SW 72nd St Feasibility Study
PTP 500,000
FDOT 1,000,000
DEV 1,750,000
PED 300,000
CIP 430,000
Citywide Landscaping Program TTF 20,000 25,000 50,000 50,000 50,000 50,000
84th Street Median Improvement between SW 57
Ave to 62 Ave PTP 25,000
Dante Fascell Art in the Park - Sculptures CIP 63,647
City Welcome Signs Dante Fascell CIP 250,000 250,000
City Welcome Sign Small Prototype CIP 100,000
Manor Lane Roadway & Sidewalk PTP
CIP 175,000 3,190
New Pay Stations CIP 50,000 20,000 50,000 50,000 500,000 50,000
Citywide Striping PTP 20,000 8,000 20,000 20,000 20,000 20,000 20,000
Landscape Sunset Dr (US 1 to SW 69th Ave) LOGT 150,000 150,000
CIP 200,000 150,000
Backup Batteries for all solar panels CIP 25,000
Solar for Public Works Building CIP 55,000 85,000
Solar for Community center CIP 100,000
Solar for Pool CIP 25,000 55,000
Solar for City Hall CIP 75,000
93
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 82
PROJECT DESCRIPTION SOURCE FY 20
Estimated
Expenses
FY20
FY 21 FY 22 FY 23 FY 24 FY 25
Downtown Improvements - Sunset Dr between
US#1 and SW 57th
SWDTF 100,000
CIP 45,000 500,000
PTP 300,000
Holiday Lighting CIP 50,000 22,577 50,000
Downtown parking signs CIP 100,000 11,090 50,000
Sidewalk Design & Construction SW 64th St (62-67
Ave) North side PTP 100,000
Girl Scout Fence and invasive removal & Parking Lot CIP 100,000
TOTAL CAPITAL IMPROVEMENTS BY YEAR 5,592,416 4,652,330 4,582,737 7,525,000 1,115,000 1,580,000 1,155,000
94
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 83
CAPITAL IMPROVEMENT PLAN FUND SUMMARY
CODE SOURCE OF FUNDS FY 20
Estimated
Expenses
FY20 FY 21 FY 22 FY 23 FY 24 FY 25
CIP Capital Improvement Fund 2,750,000 2,871,388 2,165,000 2,765,000 720,000 1,170,000 720,000
CDBG Comm. Development Block Grant 454,916 321,237 123,679 0 0 0 0
FRDAP FL Recreation Dev. Assistance Program 0 0 0 200,000 0 0 0
GOB MDC General Obligation Bond 250,000 0 1,174,058 500,000 0 0 0
LEFTF Law Enforcement Forfeiture Trust Fund 50,000 0 0 0 0 0 0
LOGT Local Option Gas Tax 250,000 150,000 100,000 105,000 110,000 115,000 125,000
PTP People Transportation Plan 1,067,500 789,705 785,000 775,000 185,000 195,000 210,000
CRA Community Redevelopment Agency 50,000 0 0 0 0 0 0
SWDTF Stormwater Drain Trust Fund 220,000 40,000 150,000 80,000 50,000 50,000 50,000
TAP
Transportation Alternatives Program (FDOT
grant) 480,000 480,000 0 0 0 0 0
FDOT Pedestrian Bridge 0 0 0 1,000,000 0 0 0
TMDL
Total Maximum Daily Load - FDEP Water
Quality Grant 0 0 0 0 0 0 0
TTF Tree Trust Fund 20,000 0 25,000 50,000 50,000 50,000 50,000
DEV Developer Contributions 0 0 0 1,750,000 0 0 0
PED
Pedestrian Crossing Acq. Dev. Ops. & Maint.
Trust Fund 0 0 0 300,000 0 0 0
PFIF Park Impact fund 0 0 60,000 0 0 0 0
TOTAL CIP BY YEAR 5,592,416 4,652,330 4,582,737 7,525,000 1,115,000 1,580,000 1,155,000
95
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 84
CAPITAL IMPROVEMENT PROGRAM DESCRIPTIONS
Fiscal Year 2020/2021
TRAFFIC CALMING
Traffic Studies & Traffic Calming Devices:
A consultant was hired to evaluate Citywide traffic concerns from residents on speeding and cut
through traffic in City neighborhoods. The study will develop data and propose concepts whose
major goals are to improve the City’s resident quality of life and
negative impacts of motor vehicles. The Citywide process will
also enable the public involvement and study
recommendations will be assembled in a written report
identifying the City traffic circulation issues and the alternatives
which can minimize the impacts. The projects as a result of the
traffic study will provide traffic calming measures to encourage
slower traffic speeds, thereby reducing the timesaving benefit
of cutting through on the neighborhood streets, enhancing
safety for pedestrians and bicyclists and quality of life.
DRAINAGE IMPROVEMENTS
Drainage Improvements at SW 62nd Pl & 58th and SW 61st Ave
between SW 74th and 76th St:
Potential flooding areas were identified and prioritized in the
Stormwater Master Plan (SMP). The study identifies locations in
the City to design and construct drainage improvements. These
areas will be addressed in phases, by level of priority, as
reported in the SMP and other reported areas will be evaluated
and prioritize for improvements.
Citywide Drainage Cleaning:
A citywide drainage cleaning will be established to include the
inlets, manholes, slab covered trenches and drainage lines.
96
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 85
ROAD INFRASTRUCTURE
Citywide Sidewalk Repairs:
An extensive inspection of sidewalks was conducted to identify cracks or broken sidewalks.
Repairs will be scheduled along most of the sidewalks throughout the City.
Citywide Street Improvements / Resurfacing Program:
The purpose of this program is to maintain all City-owned paved streets at a serviceable level.
The scope includes resurfacing, restoration and rehabilitation of existing streets on an as-need
basis, as a result extending the life of the existing pavements.
PARKS
Citywide Parks Improvements – Miscellaneous
Miscellaneous improvements include unforeseen projects that occur within the fiscal year, such
as park amenity and furniture replacement, tree removal or replacement, facility repairs and
upgrades, emergency improvements, and new capital improvement initiatives.
Citywide Parks Master Plan – Improvements
The Master Plan was prepared in response to the desire of the City’s inspired leadership and
the residents of South Miami to have an outstanding program of recreation and park facilities
for themselves and future generations as the City continues to mature over the next ten years.
This account is intended to address improvements needed immediately at existing parks as
97
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 86
outlined in the City’s Parks and Recreation Master Plan and Appendix, improve the park service
area coverage throughout the City, and increase the park land acreage surplus in anticipation of
future park land requirements.
Citywide ADA Transition Plan Improvements
Title II of the Americans with Disabilities Act (ADA) covers programs, activities, services and
facilities of public entities such as the City of South Miami’s park system. By way of the ADA
transition plan, the purpose of this fund account is to address barrier removal solutions that will
facilitate access opportunities for all individuals. This account focuses on the built infrastructure
of the city’s park system and its outdoor recreation facilities to address physical accessibility
improvements.
All America Park: Natural Play Elements
This project consists of design and construction of a natural play space, featuring elements that
encourage climbing and balancing activities which promotes children social and motor skills.
The ideal is to provide a space that blends in with the park’s passive nature experience and
where kids can have fun in a safe environment.
Dante Fascell Park – Additional Tennis Court(s) Feasibility Study Plan
The purpose of this project is to conduct a feasibility study to determine the need for 2, 3, or 4
new outdoor clay tennis courts at Dante Fascell Park. The plan will include but is not limited to
site analysis of existing conditions, operational cost analysis, conceptual designs, cost of
planning including direct construction costs and project soft costs.
Dante Fascell Park – New Building Design
A new facility is needed at the park. This project entails hiring a professional consultant to
design and prepare necessary construction drawings for an improved facility that can
accommodate general parkgoers, tennis players, afterschool and camp participants and staff.
98
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 87
Dog Park – Artificial Turf
This project consists of installation of artificial turf which is low-maintenance, and cleaner—and
more aesthetically pleasing—than the existing sod which requires year-round maintenance.
Fuchs Park – Lake Perimeter Asphalt
This project entails construction of a new asphalt pathway around the existing pond and
removal of Australian pine trees along pond perimeter. Improvements within this project shall
be in accordance with the American with Disabilities Act (ADA) including providing access to the
existing pavilion, restroom facilities, and lakeside benches. This engagement will help bring the
city’s park system one step closer to making our community more livable and accessible for
everyone, as well as provide opportunities for physical activity to improve fitness and mental
health.
Marshall Williamson Park – Park Infrastructure & Landscape Improvements
The City has applied for and received a block grant to assist in funding a slate of park
infrastructure and landscape improvements to Marshall Williamson Park aimed at enhancing
park services and increasing safety through the incorporation of Crime Prevention Through
Environmental Design principles. The scope of work for the project includes the installation of a
blue-light call box, installation of security cameras, sidewalk improvements, and other park
infrastructure improvements.
Palmer Park – Softball/Baseball Field Maintenance & Renovation
Project includes but is not limited to complete renovation of baseball fields, including baseball
lip removal, reconditioning the infield clay, infield skin repair and laser grading; pitcher’s
mound, new plates and circle repairs; turf and misc. fence repairs, and repair drainage issues.
FLEET REPLACEMENT
Police Vehicles and Equipment
The program consists of the replacement of older Police vehicles. Older vehicles will be
decommissioned and placed for public auction. The Police Department proposes to replace six
vehicles.
99
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 88
Public Works Vehicle Fleet Replacement
The Public Works Department will be purchasing one trash truck
CITY FACILITIES
New Roof at City Hall
The current City Hall Roof is approximately eighteen (18) years old and exhibits leaks
throughout where it is necessary to replace the roof in its entirety.
MISCELLANEOUS
Citywide Water & Sewer Upgrades
The master plan identifies some properties currently not connected to the MDWASD system
and therefore, as part of this program would have to install water meters and open new
accounts with MDWASD. Design and Construction drawings will be prepared for the water
main extension and installation of new water meter services as recommended in the City of
South Miami Sanitary Sewer Master Plan dated November 17, 2016.
Citywide Replacement of Directional Street Signs & Posts
This is the ongoing effort throughout the City to maintain and replace the
new street name sign and post.
100
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 89
Pedestrian Bridge Study Over US#1 between SW 57th Ave & SW 72nd St (Design)
The preferred alternative located at the intersection of US-1 and
SW 71st Street was based upon the findings of the pedestrian study
and after several meetings with Miami-Dade County Department of
Transportation and Public Works (MDC-DTPW) Transit Division and
the Florida Department of Transportation District 6. Design will
proceed to achieve a safe, elevated route for non-drivers to travel
between the Northwest and Southeast sides of US-1, thus
providing greater connectivity and promoting pedestrian safety.
SW 84th Street Median Improvement between SW 57th to SW 62nd Avenue
A study will be conducted to provide preliminary recommendations on median improvements.
City Welcome Signs
South Miami will deploy welcome signs which will be placed throughout the City. The signs are
to be installed at the entryways for the City and will include a gateway monument sign to be
placed at Dante Fascell Park and prototype signs to be implemented at various City entry sites.
Citywide Striping
Striping will be performed throughout the City as required.
Solar for Community Center and City Hall
The City will solicit for a Design-Build firm to provide turnkey services for the design, permitting,
supply and installation of rooftop grid-tied photovoltaic systems and related materials at the
Community Center and City Hall building by a licensed solar installer for commercial properties.
Downtown Improvement on Sunset Drive between US-1 and SW 57th Ave:
The design will include the improvements to the irrigation and lighting system together with
the landscape beautification of Sunset Drive (72nd Street) between US-1 and 57th Ave and
minor traffic operational improvements.
101
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 90
GENERAL FUND BUDGET
102
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 91
FY 2020-2021 GENERAL FUND REVENUES
ACCT NO. ACCOUNT CLASSIFICATION
ACTUAL
FY 17/18
ACTUAL
FY 18/19
BUDGET
FY 19/20
ESTIMATE
FY 19/20
CM RECOM
FY 20/21
TAXES 0010000 3111000 AD VALOREM TAXES 6,642,566 7,060,147 7,369,151 7,369,151 8,468,764
0010000 3112000 AD VALOREM DELINQUENT 22,335 48,956 33,826 33,826 33,826
0010000 3112100 INTEREST 4,074 6,391 544 544 0
0010000 3121000 LOCAL OPTION TAXES 201,423 193,967 186,357 186,357 111,814
0010000 3141000 UTILITY TAX-ELECTRIC 1,403,971 1,439,567 1,390,804 1,390,804 1,400,000
0010000 3144000 UTILITY TAX - GAS 73,581 31,242 51,511 30,000 31,711
0010000 3149000 UTILITY TAX - OTHER 225,572 245,992 211,196 238,000 238,000
0010000 3150000 UNIFIED COMM SERVICES TAX 473,001 453,205 431,408 431,408 258,845
0010000 3161000 LOCAL BUSINESS RENEWALS 568,359 565,807 575,000 581,092 525,000
0010000 3162000 LOCAL BUSINESS TAX NEW 98,448 91,008 105,000 105,000 52,000
0010000 3162100 BUSINESS TAX TRANSFER FEES 2,525 2,647 2,500 1,500 1,500
0010000 3163000 LOBBYIST REGISTRATION FEE 17,500 24,000 15,000 15,000 15,000
TOTAL TAXES 9,733,355 10,162,929 10,372,297 10,382,682 11,136,460
PERMIT, FEES AND SPECIAL ASSESMENTS 0010000 3221000 BUILDING PERMITS 838,043 637,925 850,000 1,200,000 1,279,000
0010000 3221500 PUBLIC WORKS PERMITS 19,892 26,132 25,000 27,000 25,000
0010000 3231000 ELECTRICITY 1,044,842 1,055,945 1,264,922 1,055,000 1,055,000
0010000 3234000 GAS 0 39,713 35,704 43,062 35,000
0010000 3293000 GARAGE SALES 580 1,022 256 500 500
TOTAL FRANCHISE FEES 1,903,357 1,760,737 2,175,882 2,325,562 2,394,500
INTERGOVERNMENTAL REVENUE 0010000 3301000 INTERGOVERNMENTAL REVENUE 18,068 0 0 0 0
0010000 3351012 STATE REVENUE SHARING 423,207 423,588 405,479 350,265 243,287
0010000 3351015 ALCOHOLIC BEVERAGE LICENS 13,774 16,784 15,553 16,000 16,000
0010000 3351018 LOCAL GOVT 1/2 C SALES TX 1,014,974 1,004,957 974,201 970,000 584,521
0010000 3382000 COUNTY LOCAL BUSINESS TAX 14,568 18,923 15,460 15,460 15,460
TOTAL INTERGOVERNMENTAL REVENUE 1,484,591 1,464,252 1,410,693 1,351,725 859,268
CHARGES FOR SERVICES 0010000 3412000 ZONING HEARING FEES 51,550 18,700 41,252 25,000 25,000
0010000 3413000 ENVIRON REVW & PRESVT BRD 45,085 48,790 41,200 30,000 30,000
0010000 3413001 LIEN SEARCH FEES 11,915 16,190 15,000 17,000 15,000
0010000 3413002 SPECIAL EVENTS 3,720 4,750 3,390 3,700 3,500
0010000 3414000 MICROFILM SALES 1,254 1,588 1,335 1,000 1,000
0010000 3419010 BLDG & ZON REINSPECT FEES 0 350 300 200 150
0010000 3419030 CERT OF USE/OCCUPANCY 18,450 19,900 23,000 19,000 18,000
0010000 3419040 CODE ENFORCEMENT FINES 69,765 61,554 95,481 40,000 40,000
0010000 3419051 BACKGROUND NOTARY&COPIES 19,880 19,050 21,335 14,000 17,000
0010000 3421010 POLICE SERVICES 60,766 37,112 38,360 45,000 40,000
0010000 3421021 TOWING ADMIN FEE 3,720 3,090 5,558 3,000 3,000
0010000 3421025 SCHL CRSNG GRDS- CTY REIM 28,953 25,139 25,000 25,000 25,000
0010000 3434100 SOLID WASTE CHARGES 26,941 33,261 35,000 25,000 28,000
0010000 3434200 PRIVATE HAULERS PERMIT FEE 663,397 645,910 641,215 650,000 650,000
103
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 92
ACCT NO. ACCOUNT CLASSIFICATION
ACTUAL
FY 17/18
ACTUAL
FY 18/19
BUDGET
FY 19/20
ESTIMATE
FY 19/20
CM RECOM
FY 20/21
0010000 3445100 PARKING PERMITS 115,333 125,836 115,776 90,000 115,776
0010000 3445200 PARKING METERS FRANCHISE 1,780,717 1,827,524 1,778,925 1,200,000 1,400,000
0010000 3445210 VALET PARKING 18,268 18,150 19,000 11,025 0
0010000 3445220 PARKING FUND REVENUE 17,013 9,656 15,000 0 0
0010000 3445300 PARKING VIOLATIONS 660,792 628,856 784,881 684,881 700,000
0010000 3472620 TENNIS COURT FEES 428,662 419,240 475,000 300,000 509,452
0010000 3472630 RECREATION PROGRAM FEES 73,296 91,021 47,591 30,000 48,000
0010000 3472631 MULTIPURPOSE CNTR-RENTAL 20,796 17,168 18,682 14,000 19,000
0010000 3472632 MEMBERSHIP 19,843 22,442 15,625 8,000 16,000
0010000 3472635 REC FEES/MURRAY PARK POOL 14,535 18,280 15,600 6,000 16,000
0010000 3472650 S MIAMI PARK SOCCER 40,000 41,036 40,000 40,000 44,000
0010000 3472660 CONCESSION STANDS 3,080 3,255 3,200 3,200 3,000
TOTAL CHARGES FOR SERVICES 4,197,731 4,157,848 4,316,706 3,285,006 3,766,878
FINES AND FORFEITS 0010000 3511200 METRO COURT FINES 86,008 87,036 65,012 65,012 70,000
0010000 3511210 RED LIGHT CAMERAS 376,427 342,859 480,000 350,000 350,000
0010000 3540000 VIOLATIONS LOCAL ORDINANCES 36,094 20,862 48,778 16,000 20,000
0010000 3541000 BURGLAR ALARM FINES 31,909 27,927 32,101 15,000 30,000
0010000 3541050 ALARM REGISTRATION CHG 36,900 35,300 31,490 31,490 32,000
TOTAL FINES AND FORFEITS 567,338 513,984 657,381 477,502 502,000
MISCELLANEOUS REVENUES 0010000 3612000 INTEREST INCOME 178,362 227,104 102,495 193,000 193,000
0010000 3621100 PARKING GARAGE RENT 71,152 58,234 65,907 55,000 55,000
0010000 3622000 FASCELL PARK 27,820 24,442 25,890 13,000 26,000
0010000 3623000 BUS BENCH ADS 15,252 13,392 17,378 18,048 18,000
0010000 3625000 RENT C.A.A. 15,540 50,091 28,653 28,653 29,226
0010000 3627500 SOUTH MIAMI MIDDLE SCHOOL 21,818 22,320 22,571 22,655 23,063
0010000 3629000 PALMER PARK RENTALS 21,908 24,216 26,443 15,000 27,000
0010000 3669000 HOSPITAL LANDSCAPE REVENU 5,875 4,754 10,285 10,285 7,337
0010000 3669100 DONATION 29,349 31,883 0 7,050 0
0010000 3695000 REIMB WORKERS COMP. 4,238 346 0 0 0
0010000 3695400 REIMBT-PUB WORKS LABOR 11,780 24,842 0 9,405 0
0010000 3697000 GAIN/LOSS ON ASSET SALE 26,453 4,876 0 1,200 0
0010000 3699201 MISC. OTHERS 108,262 61,940 23,064 40,000 23,064
0010000 3699225 SUNSET DR MTCE-FDOT REIMB 3,980 3,980 4,063 4,063 4,100
0010000 3699250 INSURANCE CLAIMS RECOVERY 131,792 68,710 0 15,116 0
0010000 3699501 SECTION 185 STATE CONTRIB 110,419 107,843 115,000 107,843 115,000
TOTAL MISCELLANEOUS REVENUES 784,000 728,973 441,749 540,318 520,790
TOTAL GENERAL FUND 18,670,372 18,788,723 19,374,708 18,362,795 19,179,896
0010000 3811000 CONTRIB FROM OTHER FUNDS 25,000 25,000 14,555 14,555 0
0010000 3811500 TRANSFER WATER/SEWER FUND 150,000 150,000 150,000 150,000 150,000
0010000 3811700 TRANSFER FROM CRA 109,465 110,965 1,185,086 1,568,419 0
TOTAL OTHER FINANCIAL SOURCES 284,465 285,965 1,349,641 1,732,974 150,000
104
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 93
REVENUE PROJECTION RATIONALE
AD VALOREM TAXES
311.1000 Ad Valorem Taxes Current - Ad Valorem or property taxes are authorized by Chapter
166, Florida Statutes. The Florida Constitution limits local governments to a maximum of 10 mills
of Ad Valorem taxation. The amount of revenue is based on the tax rate multiplied by the
assessed value of the City, which is provided by the County Property Appraisal Department. The
amount is then budgeted at 95% of its gross value to allow for prompt payment discounts and
other adjustments in accordance with Florida Statutes.
The Miami-Dade County Property Appraiser certified the Taxable Value within the City of South
Miami at $2,073,136,890. This valuation represents a 4.33% increase from the FY 2019-2020
level of $1,987,072,238. The estimated revenue amount is calculated using the adopted City tax
rate of 4.3000.
311.2000 Ad Valorem Delinquent - This revenue source is derived by those taxpayers who do not
pay their taxes by March 31 of any given year. On average the total revenue received in this
category is minimal when compared to the total Ad Valorem taxes collected.
Below is a provided schedule related to when property taxes are due by the property owners:
− Taxpayers receive a 4% discount for Ad Valorem payments received by November 30
− December 31st is 3%
− January 31st is 2%
− February 28th 1%
− Taxes become delinquent if not paid by March 31st
− The tax sale commences on or before June 1st
The City normally receives two distributions of Ad Valorem Tax Revenues in November and two
distributions in December and then after monthly. After the tax certificate sale is completed in
0
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
AD VALOREM TAXES
105
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 94
June and that distribution is made in approximately July, very little Ad Valorem revenue is
collected until main tax season commences again in November.
UTILITY TAXES
314.1000 Utility Tax-Electric - Section 166.231(1) (A), Florida Statutes, authorizes a city to collect
Public Service or Utility Taxes. The City previously established by Ordinance 21-85-1238 utility
taxes in the amount of 10% on payments received by the seller of electricity. The City enacted an
Ordinance, which mirrored the County’s utility tax levies of 10%.
314.9000 Utility Tax-Water - Section 166.231(1) (A), Florida Statutes, authorizes a City to collect
Public Service or Utility Taxes. The City has established by Ordinance 21-85-1238 utility taxes in
the amount of 10% on payments received by the seller of water.
0
500,000
1,000,000
1,500,000
UTILITY TAX -ELECTRIC
0
50,000
100,000
150,000
200,000
250,000
UTILITY TAX -WATER
106
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 95
314.4000 Utility Tax-Gas - Section 166.231(1) (A), Florida Statutes, authorizes a City to collect
Public Service or Utility Taxes. The City has established by Ordinance 21-85-1238 utility taxes in
the amount of 10% on payments received by the seller of gas.
COMMUNICATION TAXES
315.0000 Communication Services Tax - Utility taxes and franchise fees on communication
services, including telephone service and cable television. It is important to note, the tax is
applied only to land based telephone lines and as people continue eliminating these landlines and
using portable phones as their primary form of communication, revenues from this tax will
continue to diminish. These taxes are collected and distributed by the State of Florida.
0
10,000
20,000
30,000
40,000
50,000
60,000
UTILITY TAX -GAS
0
100,000
200,000
300,000
400,000
500,000
600,000
700,000
UNIFIED COMMUNICATIONS SERVICE TAX
107
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 96
LICENSES AND PERMITS
316.1000 Local Business Tax Receipts - Pursuant to Chapter 205, Florida Statutes, counties and
municipalities are authorized to levy a local business tax, formerly called an occupational license
tax, which was first authorized in Florida in 1869. As part of the levy, each local government
establishes categories of professions, occupations, and businesses, and then imposes a tax on
each designated category. Revenues in this category are generated by the annual renewal of
local business tax receipts.
316.2000 Local Business Tax Receipts-New - Pursuant to Chapter 205, Florida Statutes, counties
and municipalities are authorized to levy a local business tax, formerly called occupational license
taxes, which was first authorized in Florida in 1869. As part of the levy, each local government
establishes categories of professions, occupations, and businesses, and then imposes a tax on
each designated category. The fee paid by new businesses in order to obtain a local business tax
receipt generates revenues in this category.
316.2100 Business Tax Transfer – Revenues generated from businesses moving from location to
another within the City boundaries.
316.3000 Lobbyist Registration Fee - Revenues in this category are generated by the registration
fees that must be paid by lobbyists.
PERMIT, FEES AND SPECIAL ASSESMENTS
322.1000 Building Permits - Permits must be issued to any individual or business who performs
construction work within the corporate limits of the City. These permits are issued for
construction, such as plumbing, electrical, structural, mechanical, etc. City Ordinance sets the
fees.
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
BUILDING PERMITS
108
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 97
As per Florida Statute 553.80, the City may provide a schedule of reasonable fees, for enforcing
the Florida Building Code. These fees, and any fines or investment earnings related to the fees,
shall be used solely for carrying out the local government’s responsibilities in enforcing the
Florida Building Code. When providing a schedule of reasonable fees, the total estimated annual
revenue derived from fees, and the fines and investment earnings related to the fees, may not
exceed the total estimated annual costs of allowable activities, taking into account direct and
reasonable indirect costs. Any unexpended balances shall be carried forward to future years for
allowable activities or shall be refunded at the discretion of the local government.
The City uses two different methods to calculate direct and reasonable indirect expenses for
carrying out the City’s responsibilities in enforcing the Florida Building Code. First method is to
apply 3%, which is the City’s Building Department’s full-time personnel percentage, to the overall
FY budget, excluding the Building Department’s estimated expenses, which are considered a
direct expense, and adding those two amounts to determine the actual amount to enforce the
Florida Building Code for that particular fiscal year.
The second method is taking into account the departments which are involved in helping the
Building Department in enforcing the Florida Building Code (City Clerk, City Manager, Finance,
Human Resources, etc.), eleven departments and divisions and applying 1/12 (8.3%) to the overall
expenses of the eleven Department/Divisions in addition to the Building Department, which is
considered a direct expense.
Under both methods, the City expects revenues to exceed the estimated direct and indirect
expenses for FY 2021; which will help replenish the general fund losses from the previous fiscal
years, hence no surplus amount is available to carry-forward or refund.
Lastly, the Building Department represents 2.4% of the City’s overall proposed budgeted
expenses for FY 2020-2021, which is in-line with the reasonable indirect expenses being
calculated to enforce the Florida Building Code as provided in FS. 553.80.
323.1000 Franchise Fee-Electric - A city may charge electric companies for the use of its rights-of-
way per Florida Statutes 166.021 and 337.401. The City of South Miami currently has a franchise
agreement with FPL.
109
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 98
323.4000 Franchise Fee-Gas - A city may charge gas companies for the use of its rights-of -way
per Florida Statutes 166.021 and 337.401. It is standard practice to enact a 6% fee on gross
revenues. The amount projected is based on historical collections.
329.1000 Penalties on Local Business Tax Receipts - Revenues in this category are generated by
the collection of late fees on Local Business Tax Receipts.
329.3000 Garage Sales Permit - Revenues in this item are generated when a resident of the City
pays the required fee for a garage sale permit.
INTERGOVERNMENTAL REVENUE
335.1012 Municipal Revenue Sharing - The Florida Revenue Sharing Act of 1972, codified as Part
II of Chapter 218, Florida Statutes, was an attempt by the Florida Legislature to ensure a
minimum level of revenue parity across municipalities and counties. Provisions in the enacting
legislation created separate revenue sharing trust funds for municipalities and counties. The
current Municipal Revenue Sharing Trust Fund includes three sources for municipalities: 1.3409
percent of net sales and use tax collections, the state-levied one-cent municipal gas tax
collections, and 12.5 percent of the state alternative fuel user decal fee collections. The amount
budgeted is based on actual collections in the current fiscal year and the current state of the
economy.
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
ELECTRICITY FRANCHISE FEE
110
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 99
335.1015 Beverage License - Various alcoholic beverage license taxes are levied on
manufacturers, distributors, vendors, and sales agents of alcoholic beverages in Florida. The tax
is administered, collected, enforced, and distributed back to the local governments by the
Division of Alcoholic Beverages and Tobacco within the Florida Department of Business and
Professional Regulation. Proceeds from the license tax fees are deposited into the Alcoholic
Beverage and Tobacco Trust Fund, which is subject to the 7.3-percent general revenue service
charge. From the alcoholic beverage license tax proceeds collected within an incorporated
municipality, 38 percent is returned to the appropriate municipality.
335.1018 Half-Cent Sales Tax - Authorized in 1982, the program generates the largest amount of
revenue for local governments among the state-shared revenue sources currently authorized by
the Legislature. It distributes a portion of state sales tax revenue via three separate distributions
to eligible county or municipal governments. This revenue source represents one-half of the
revenue generated by the additional 1% sales tax, which is distributed to counties, and cities
based on a per capita formula. The amount budgeted is based on actual collections for the
current fiscal year which is provided by the State.
0
100,000
200,000
300,000
400,000
500,000
MUNICIPAL REVENUE SHARING
111
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 100
312.1000 Local Option Gas Tax - This tax is levied at the rate of 6 cents per gallon on motor fuel.
It is collected by the Florida Department of Revenue and remitted monthly to counties and cities
throughout the state. The amount budgeted is based on actual collections for the current fiscal
year which is provided by the State.
COUNTY REVENUE
338.2000 Share of Local Business Tax - All businesses in the City must pay a County Business Tax
in addition to the City’s Business Tax to operate a business within the County’s corporate limits. A
portion of the County’s similarly levied tax revenues are remitted to the City.
GENERAL CHARGES
341.2000 Zoning Hearing Fees - Revenues for this item are generated by administrative fees for
Variances, Special Use/Special Exceptions, LDC Text amendments, Comprehensive Plan
amendments, PUD/Minor changes, Waiver of Plat and Plat applications.
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
LOCAL GOVERNMENT HALF-CENT SALES TAX
0
50,000
100,000
150,000
200,000
250,000
LOCAL OPTION FUEL TAX
112
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 101
341.3000 Environmental Review and Preservation Board Fee - Revenue generated by Planning
and Zoning Department's ERPB Hearing fees, banners over public streets, outdoor dining/seating
permits, signs, tree removal permits. Also including in this category are closing of public rights-of-
way, waiver of right-of-way improvements, zoning/land use verification letter, site plan review
and inspections, appeal of ERPB decision, temporary storage units (POD) and pole banners.
341.3001 Lien Search Fees – Fees collected for lien search requests to the City.
341.3002 Special Events – Revenue for special events application fees.
341.4000 Microfilm Sales - Request for microfilm research and microfilm copies from the
Planning Department.
341.9010 Building and Zoning Re-inspection Fees – A fee is charged for re-inspections in every
area where permits are required. Re-inspection is defined as any trip made in addition to those
specifically named on the Building Permit job card or any trip made as the result of condemned or
disapproved work, calling for inspections prior to the work being ready for inspection and
additional trips made because access to structure isn't provided.
341.9030 Certificate of Occupancy - Revenues generated by approval of new construction.
341.9040 Code Enforcement Fines - Revenues in this category are generated when the owner of
a property within the corporate limits of the City violates a City code.
341.9051 Background Notary and Copies – Fees collected for Background checks, notary services
and copies.
PUBLIC SAFETY
342.1010 Police Services Agreement - This amount represents the amount to be paid by
residents and business for off-duty police. The amount represents the cost of the City providing
officers pursuant to off-duty arrangements.
342.1021 Towing Admin. Fee – The City receives a surcharge from the designated Tow provider
for services rendered on behalf of the City for scofflaw violations, or Police determined derelict
vehicles.
342.1025 School Crossing Guards – The City collects from the county shared revenues based on
the traffic and parking citation revenues using a per capita formula. The School Crossing Guard
program is required by the State.
PHYSICAL CHARGES
113
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 102
343.4100 Solid Waste Charges – Revenues generated from residents which have trash in excess
of the allowable amount per cubic yard and the annual charge for having an extra garbage
container.
343.4200 Haulers Permit Fees - Revenue generated by franchise fees from private haulers
(garbage collection) operating within the City limits.
PARKING REVENUE
344.5100 Permits - Revenue generated by the sales of monthly parking permits.
344.5200 Meter Franchise Fees - Revenue generated from the rental of metered parking spaces.
344.5210 Valet Parking – Companies which operate a valet parking with the City are required to
pay a fee and the cost of any meter parking spaces which are needed to conduct their activities.
344.5220 Parking Fund Revenue – The Commission in FY 2020 eliminated the annual fee of one
thousand dollars ($1,000.00), per space, which increased by five (5) percent annually and would
be paid into the Parking Fund. The Commission now requires that businesses purchase monthly
parking decals for the number of spaces that are required to meet the minimum number of off-
street spaces for their business. This line item excludes the businesses in the Hometown District,
which are no longer required to meet any parking minimums.
344.5300 Parking Violations – The City of South Miami Parking Division enforces parking
violations, including handicap violations, safety violations and customers that are parked and not
paid.
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
PARKING FRANCHISE FEE
114
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 103
RECREATION FEES
347.2620 Tennis Court Fees – The City operates that Dante Fascell Tennis program in-house and
the fees collected from the program are accounted for in this line-item.
347.2630 Recreation Fees - Registration fees for after school programs, summer, and spring and
one day camps. Also, included in this category is revenue from sports such as basketball, t-ball,
and track and travel baseball.
347.2631 Multipurpose Center-Rental – Rental fees from the Community Center
347.2632 Multipurpose Center-Membership - Fitness Center membership and Boot Camp fees.
347.2650 S. Miami Park-Rental – Revenues generated from rental fees associated with the South
Miami Park, including the soccer program franchise fee.
347.2660 Concession Sales - Vending machine revenue and the flat fee amount collected for the
lease of the Palmer Park Concession stand.
FINES AND FORFEITURES
351.1200 Metro Court Fines - The City receives a portion of the revenues resulting from traffic
enforcement activities located within the City’s boundaries. The revenue projection is based on
current actual revenues received for traffic enforcement for the period.
351.1210 Red Light Cameras – The City receives a portion of the revenues resulting from the Red-
Light Cameras located within the City’s boundaries.
354.1000 Burglar Alarm Fines - Revenues generated when the Police Department responds to
false alarm calls. While there is no charge for the first false alarm, there is a charge of $50 for the
0
200,000
400,000
600,000
800,000
1,000,000
PARKING VIOLATIONS
115
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 104
second false alarm, $100 for the third, $150 for the fourth, $200 for the fifth, and sixth or more
false alarms the fee is $200 per occurrence. Furthermore, this line item accounts for penalties for
non-registered alarms.
354.1050 Alarm Registration Fees - Revenues are generated by the one-time residential alarm
registration and annual alarm registration amount for businesses.
INTEREST INCOME
361.2000 Interest Income - Investment practices are maintained to allow for 100% of available
funds to be invested at all times. Determining factors in forecasting revenue for this line item are
the anticipated interest rate and pooled dollars available for investment.
RENTAL
362.1100 RENT-Parking Garage – As part of the Municipal Parking Garage Operators Agreement,
MRP Properties the operator of the Municipal Garage, is required to pay the City a monthly
payment of $6,333 and 12.5% of certain revenue sources which combined exceed $150,000 on a
yearly basis.
362.2000 RENT-Dante Fascell Park - Revenue generated by park rentals at this park.
362.3000 Bus Bench Ads – The City has certain bus benches throughout the City, which allow for
advertising. The City issues exclusive rights to a vendor, which pays for the use to advertise.
362.5000 RENT- CAA - Revenue generated by an agreement with Miami-Dade County Community
Action Agency during the fiscal year to operate the head-start program from a City building.
362.7500 RENT-South Miami Middle School - Revenue generated by an agreement with South
Miami Middle School for the usage of fields during the school year.
362.9000 RENT-Palmer Park - Revenues in this category are generated by field rentals as well as
all sports revenues from Palmer Park.
CONTRIBUTIONS, REIMBURSEMENT and MISCELLANEOUS REVENUE
366.9000 Hospital Landscape - As per agreement entered June 13, 1985 between the City of
South Miami and the South Miami Hospital Foundation, Inc., where the Hospital Foundation shall
contribute to the City $150,000.00 per year. This revenue has been reclassified to the Debt
Service Fund as per Ordinance 11-01-1742, which provides that the $150,000 annual revenue to
be used to pay for the Multipurpose Center or Community Center bond. This amount represents
the remainder of the $150,000 applied to Debt Service.
116
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 105
366.9100 Donations – Parks – Throughout the year, the City of South Miami Parks Department
obtains donations to help fund or subsidize certain programs.
369.9201 Miscellaneous Revenues - Any other revenues not otherwise classified.
OTHER FINANCING SOURCES
381.1500 Transfer from Stormwater Fund – The City General Fund pays for many indirect
expenses, which are related to the City’s Stormwater Fund. The transfer from Stormwater Fund
to General Fund is required to help offset some of those costs.
381.1700 Transfer from CRA Trust Fund – The Transfer from the CRA to the General Fund. Due
to the sunset of the CRA in FY 2020, no transfer will be completed for FY 2021.
117
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 106
DEPARTMENTAL EXPENSE RATIONALE
The Departmental budgets project expenses in various accounts, which are displayed in three
sections. Please find below some policy direction and the definitions for the three sections and
the expense accounts for better understanding of the Departmental budgets.
PERSONNEL SERVICES
The personnel services section of the budget projects expenses and establishes applicable policies
for salaries, wages, and related employee benefits, whether on a full-time, part-time, temporary,
or seasonal basis. Employee benefits include employer contributions to a retirement system,
social security, insurance, sick leave, and similar direct benefits as well as other costs such as
Other Post-Employment Benefits (OPEB) expense accrual, Worker’s Compensation and
Unemployment Compensation Insurance.
WAGE AND SALARY PLAN ADJUSTMENTS POLICY
Wages and salaries of all positions authorized in the Charter including its Officers, and all
administrative employees will be funded within the adopted budget, provided however, that
should any Charter Officer or employee not be eligible to receive such adjustment in the
current year, the adjustment shall accrue from year-to-year until such time as the Charter
Officer or employee becomes eligible. The City will provide all such individuals an appropriate
and competitive salary, healthcare, and a retirement program. To ensure that our Charter
Officers and employees do not experience a reduction in buying power caused by increases in the
cost of living each year, on October 1 of each Fiscal Year, the new budget shall include a Cost of
Living Adjustment (COLA) based on the annual average Consumer Price Index (CPI) for the Miami-
Ft. Lauderdale area of the preceding year which shall be reflected as a salary adjustment. Where
applicable, all adjustments will be within the pay range and at time intervals commensurate with
the City’s wage and salary plan as approved or revised by the City Manager.
Employees covered by a Collective Bargaining Unit will only receive the COLA if their Collective
Bargaining Agreement includes this benefit.
Charter Officers shall receive the full range of benefits, adjustments, and programs as described
in this policy, except for Charter Officers who receive compensation through approved invoices
as required by agreement with the City.
Cost of Living
Upon budget, and each year thereafter, applicable employees shall receive cost of living salary
adjustments based on the Consumer Price Index - All Urban Consumers 12-Month Percent
Change for the Miami-Ft. Lauderdale FL area (CPI), which shall have the effect of increasing the
pay for each individual to ensure individuals do not lose earnings to inflation.
118
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 107
Effective October 1, 2016, and each year thereafter, applicable individuals shall receive a cost of
living increase, based on the Consumer Price Index - All Urban Consumers 12-Month Percent
Change for the Miami-Ft. Lauderdale FL area (CPI) which shall have the effect of increasing the
pay for each employee, unless the CPI is zero or is negative, which shall then have no
decreasing effect on the employee’s pay. The COLA increase salary adjustments shall not
exceed 3 percent in any year.
The projected index for the current year is:
(Annual Average CPI 2019) October 1, 2020 – September 30, 2021 = 1.8%
OPERATING EXPENDITURE/EXPENSES
Includes expenditures for goods and services, which primarily benefit the current year, and are
not defined as personal services or capital outlays.
CAPITAL OUTLAY
Outlays for the acquisition of or addition to fixed assets.
CAPITAL IMPROVEMENT PROGRAM (CIP) FUND
For CIP projects specifically authorized for funding by the City Commission, the City Manager, in
their discretion, is hereby specifically authorized to pay from the contingency line item within the
Capital Improvement Program Fund for labor, materials and other goods and/or services of any
kind or nature, that are critical to the completion of any authorized capital improvement project,
which, in the opinion of the City Manager, are necessary for the proper and complete execution
of the project and could not have been reasonably foreseen by the contractor.
119
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 108
DEFINTIONS FOR EXPENSES
11 EXECUTIVE SALARIES - Salaries for Elected Officials. This does not include the City Manager,
City Attorney, and City Clerk.
12 REGULAR SALARIES AND WAGES - Employees who are or will be members of a retirement
system as a condition of employment. Includes all full-time employees who make up the regular
work force.
13 OTHER SALARIES AND WAGES - Employees who are not or will not be members of a
retirement system as a condition of their employment. Includes all seasonal and part-time
employees who are not part of the regular work force, due to the temporary nature of their
employment.
14 OVERTIME - Payments in addition to regular salaries and wages for services performed in
excess of the regular work hours as stated by the Federal Government.
15 SPECIAL PAY - Incentive pay, hazard pay, and extra duty pay for law enforcement officers.
21 F.I.C.A TAX - Social Security matching/Medicare matching.
22 RETIREMENT CONTRIBUTIONS - Amounts contributed to a retirement fund.
23 LIFE AND HEALTH INSURANCE - Includes life and health insurance premiums and benefits paid
for employees.
24 WORKERS’ COMPENSATION - Premiums and benefits paid for Workers’ Compensation
insurance.
25 UNEMPLOYMENT COMPENSATION - Amounts contributed to the unemployment
compensation fund.
31 PROFESSIONAL SERVICES - Legal, medical, dental, engineering, architectural, appraisal, and
other services procured by the local unit as independent professional assistance. Includes such
financial services as bond rating, etc., where the service received is not directly involved with
accounting and/or auditing.
32 ACCOUNTING AND AUDITING - Generally, includes all services received from independent
certified public accountants.
34 OTHER CONTRACTUAL - Custodial, janitorial, Crossing Guard and other services procured
independently by contract or agreement with persons, firms, corporations or other governmental
units.
120
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 109
35 INVESTIGATIONS - Cost incurred for confidential matters handled pursuant to criminal
investigations.
36 PENSION BENEFITS - Benefits paid to participants in the pension program.
40 TRAVEL AND PER DIEM - This includes the costs of public transportation, motor pool charges,
meals, reimbursements for use of private vehicles, per diem, and incidental travel expenses.
41 COMMUNITCATIONS AND FREIGHT SERVICES - Telephone, cellular telephone, telegraph, or
other communications as well as freight and express charges, drayage, postage, and messenger
services.
43 UTILITY SERVICES - Electricity, gas, water, waste disposal, and other public utility services.
44 RENTALS AND LEASES - Amounts paid for the lease or rent of land, buildings, or equipment.
This would also include the leasing of vehicles.
45 INSURANCE - Includes all insurance carried for the protection of the local government such as
fire, theft, casualty, general and professional liability, auto coverage, surety bonds, etc.
46 REPAIR AND MAINTENANCE - The costs incurred for the repair and maintenance of buildings
and equipment, including all maintenance and service contracts. Does not include custodial or
janitorial services, which are recorded under sub-object 34.
47 PRINTING AND BINDING - Cost of printing, binding, and other reproduction services, which
are contracted for or purchased from outside vendors. Also, include charges for printing, etc.,
which is performed by an in-house print shop.
48 PROMOTIONAL ACTIVITIES - Includes any type of promotional advertising for the City.
49 OTHER CHARGES AND OBLIGATIONS - Includes current charges and obligations not otherwise
classified.
51 OFFICE SUPPLIES - This object includes materials and supplies such as stationery, preprinted
forms, paper, charts, and maps.
52 OPERATING SUPPLIES - All types of supplies consumed in the conduct of operations. This
category may include fuel, lubricants, chemicals, laboratory supplies, household items,
institutional supplies, computer software, uniforms and other clothing. Also includes recording
tapes and transcript production supplies. Does not include materials and supplies unique to
construction or repair of roads and bridges.
121
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 110
53 ROAD MATERIALS - SUPPLIES - Those materials and supplies used exclusively in the repair and
reconstruction of roads and bridges.
54 SUBSCRIPTIONS AND MEMBERSHIPS - Includes books, or sets of books if purchased by set,
and not purchases for use by libraries, educational institutions, and other institutions where
books and publications constitute capital outlay. This object also includes subscriptions,
memberships, professional data costs, and training and educational costs.
61 LAND - Land acquisition cost, easements and right-of-way.
62 BUILDINGS - Office buildings, firehouses, garages, jails, zoos, and parks and recreational
buildings.
63 INFRASTRUCTURE - Structures and facilities other than buildings such as roads, bridges, curbs,
gutters, docks, wharves, fences, landscaping, lighting systems, parking areas, storm drains,
athletic fields, etc.
64 MACHINERY AND EQUIPMENT - Includes motor vehicles, heavy equipment transportation,
other heavy equipment, office furniture and equipment, and other machinery and equipment.
Also includes court recording, duplicating, and transcribing equipment.
65 CONSTRUCTION IN PROGRESS - Used to account for undistributed work in progress on
construction projects.
66 BOOKS AND PUBLICATIONS - Includes all books, publications, and other media, regardless of
value, when purchased.
for use by libraries, educational institutions, and other institutions or facilities.
71 PRINCIPAL - Principal payments made to new or existing debt which the City is obligated to
pay.
72 INTEREST - Interest payments made to new or existing debt which the City is obligated to pay.
73 OTHER DEBT SERVICE COSTS - Other debt costs on new or existing debt which the City is
obligated to pay.
122
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 111
GENERAL FUND 5 YEAR PROJECTIONS
123
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 112
GENERAL FUND 5-YEAR PROJECTIONS
PURPOSE
The Five-Year Forecast was designed as a management tool to provide an enhanced level of
financial planning for the City’s General Fund.
Financial planning expands a government’s awareness of options, potential problems, and
opportunities. The long-term revenue, expenditure, and service implications of continuing or
ending existing programs or adding new programs, services, and debt can be identified. The
financial planning process helps shape decisions and allows necessary and corrective action to be
taken before problems become more severe.
A financial plan is not a forecast of what is certain to happen, but rather a device to highlight
significant issues or problems that must be addressed if goals are to be achieved.
The City of South Miami’s General Fund projections are based upon current projected levels of
service and staffing in the 2020/21 adopted budget.
General Fund
The General Fund is the general operating fund of the City. This fund was established to account
for revenues and expenditures involved in operating general functions of a non-proprietary
nature. Major revenue sources include property, utility and other taxes, franchise fees, licenses
and permits, intergovernmental revenues, fees for services, and charges to special revenue funds
for administrative or specific services. The major operating activities supported by the General
Fund include most traditional tax-supported municipal services such as public safety, parks and
recreation, solid waste, administrative offices, planning services and engineering operations.
REVENUE PROJECTIONS
Projection of revenues and other resources is critical in order to understand the level of funding
available for services and capital acquisitions. Projections for future budget periods help
determine the likelihood that services can be sustained and highlight future financial issues to be
addressed. Preparing revenue projections also enhances a government's understanding of
revenue sensitivity to changes in assumptions and to controllable factors such as changes to tax
rates or fees.
Revenue forecasts for the City of South Miami are based upon trend analysis, reviewing the
previous five-year’s history of actual receipts.
124
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 113
Property Tax Revenue
Property tax revenues are the largest source of revenue for the General Fund representing 43% of
the total anticipated General Fund revenues in the 2020/21 adopted budget. The City of South
Miami is basically “built out.” Therefore, the City will not see much increase in taxable values
from major new residential development.
The City’s 2020 taxable values increased by approximately 4.33% which is reflected in the
2020/21 adopted budget. Due to increased tax valuations and the sunsetting of the City’s South
Miami Community Redevelopment Agency, our ad valorem revenues have seen an increase by
approximately 14.8% in 2020/21 and continuing a steady 6.8% increase over the five-year
projection period.
Building Permits
The City, at this very moment, anticipates a couple of major Development projects in the future.
However, to-date, the City has not received any plans for review. The past couple of years the
City has not seen much development and the city projects that the anticipated development
projects will help in meeting the budgeted building permit revenue amount.
Utility Taxes & Franchise Fees
Franchise fees in the City of South Miami are levied on companies in exchange for the right to
operate franchises for the purpose of maintaining and operating an electrical or gas distribution
system in the City. Utility taxes, or public service taxes, are fees levied on the purchase of electric,
gas, water, oil, or propane within the City. These combined revenue sources account for 21% of
total General Fund revenue in fiscal year 2020/21.
Overall, receipts from utility and franchise fees represent the majority of this revenue category.
Unlike sales tax revenue, which has shown some recent growth, these revenues have remained
fairly flat for the last five-years. Revenues from these two sources are not forecasted to increase
throughout the forecast period.
Zoning Hearing Fees and Environmental Review Preservation Board (ERPB) Fee
Zoning Hearing and ERPB fees are all part of the normal process related to development projects.
Over the past five-years there has been a great amount of variation related to the actual amounts
received. Finance anticipates no increase of over the five-year projection period.
125
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 114
Local Option, Fuel and Other Taxes
The revenues in this category include communications taxes and local business taxes which
account for 2.1% of total General Fund revenue. The revenue from the communication services
tax is estimated to provide almost $258,845 in fiscal year 2020/21, a decrease from the prior year
of $431,408. This revenue source is expected to decline due to the current COVID-19 outbreak.
Communication tax is forecasted to stay flat for the remainder of the forecast period. Local
business tax revenue is also expected to suffer due to the current pandemic and revenues have
been reduced and are estimated to remain constant at approximately $577,000 for each of the
next five-years.
Intergovernmental Revenues
Intergovernmental revenues are budgeted at $859,268 for fiscal year 2020/21 which accounts for
approximately 4.45% of total General Fund revenues. Some of the major revenues included in
this category are half-cent sales tax and state revenue sharing. Half-cent sales tax and state
revenue sharing projections are projected to have a 40% reduction due to the COVID-19 outbreak
in the 2020/21 budget. Because of this, all revenues in this category are projected to remain
fairly flat throughout the forecast period.
Parking Fund Revenue
This revenue line item relates to the Off-Street annual supplemental parking that is required to be
paid by businesses which do not have the required number of parking spaces on premise.
However, in FY 2019/20 the City revised the policy and is requiring business to purchase monthly
decal parking permits, hence no revenue is expected no and in future years.
Tennis Court Fees
The City in the middle of the 2015/16 Fiscal Year decided to begin operating the tennis program
in-house. Fiscal Year 2016/17 was the first full year of the program. The five-year actual results
are tainted because of this change. Finance does not expect any major changes to the program,
as it was implemented in the first year. Finance has determined a 10% change over the course of
the 5-year projection due to additional revenue from courts being added and lights in Dante
Fascell Park.
126
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 115
Red Light Cameras
The City began its red-light camera program in FY 2015/16. In fiscal year 2016/17 the City
operated a total of three red light cameras. Beginning in fiscal year 2017/18, the City of South
Miami installed an additional red-light camera. The fiscal year 2019/20 anticipated the
installation of two additional red-light cameras. Because the two cameras are no longer
anticipated to be added, the 2020/21 revenues were reduced from $480,000 in the previous year
to $350,000. Revenue is expected to remain constant over the rest of the 5-year projection.
Other Revenue Sources
All other significant revenue sources, excluded from the above, are forecasted individually on a
line item basis based upon 5-year historical revenue trends.
Other Financial Sources
Finance has maintained each of funds that are transferred from a fund to the General Fund
maintain the same amount; Finance does not anticipate any new increases or decreases within
the next five-years related to interfund transfers.
EXPENDITURE PROJECTIONS
Assumptions for expenditure projections should be consistent with related revenue and program
performance assumptions. A review of expenditure projections for individual programs,
particularly those with significant unexpected increases or decreases, is critical.
The expenditure projections are presented for each Department, and projections assume all
current programs continue into future fiscal years.
Salary and Benefits
Salary and benefit costs approximate 57% of all General Fund expenditures, at $11 million. Salary
projections are forecasted for budget recommended 2020/21 full-time equivalent positions only.
All projected increases reflect contractual obligations under the current union contracts.
Medical insurance costs for General Fund employees are approximately $1 million of the City’s
total adopted 2020/21 General Fund operating budget. Medical insurance costs for the City are
projected to increase approximately 2% per year through the forecast period.
Pension costs for General Fund employees are approximately $694,919 of the City’s total General
Fund expenditures in FY 2020/21. Pension costs are estimated at approximately 15% of covered
payroll in fiscal year 2020/21. Forecast estimates include an increase of 2% to incorporate the
growth in wages.
127
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 116
Operating Expenditures
Operating expenditures include numerous costs including basic operating supplies, travel,
training, etc. Significant expenditures in the operating category include utility costs for public
facilities such as City Hall, the Municipal Services Building, and recreational facilities, and street
lighting; and property and liability insurance for General Fund operations. Operating
expenditures are modestly forecasted to increase by 2% annually in each of the next five-years.
Transfer to Debt Service Costs
Transfers to Debt service costs are based on the long-term debt amortization schedules that are
adopted at the time that the debt is acquired, and the amount of monies received based on past
agreements. Debt service costs are forecasted to remain relatively stable throughout the five-
year period, and do not reflect any major new bond commitments during this period.
Transfers to the Capital Improvement Fund
Transfers to the Capital Improvement Fund are forecasted as budgeted in the adopted 5-year
Capital Improvement Plan.
Forecast Summary Analysis
This forecast does not factor in the impacts of any extraordinary issues during the forecasted
period. In summary, the projection of revenues and current service level expenditures presents a
deficit for future fiscal years. This illustrates that the increasing costs of services will be hard to
maintain with slow revenue growth as projected.
128
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 117
GENERAL FUND 5 YEAR FORECAST
FY 2020-2021
DEPT
NO
ACCOUNT
CLASSIFICATION
CM RECOM
FY 20/21
PROJECTED
FY 21/22
PROJECTED
FY 22/23
PROJECTED
FY 23/24
PROJECTED
FY 24/25
BEGINNING FUND BALANCE 4,419,849 2,166,948 -824,171 -1,309,516 -1,707,370
TAXES 11,136,460 11,754,441 12,413,923 13,117,629 13,868,661
PERMIT, FEES & SPECIAL ASMTS 2,394,500 2,115,500 2,115,500 2,115,500 2,115,500
INTERGOV REVENUE 859,268 864,094 869,474 875,494 882,255
CHARGES FOR SERVICES 3,766,878 3,860,547 3,963,931 4,078,491 4,205,982
FINES AND FORFEITURES 502,000 507,021 512,327 517,937 523,868
MISCELLANEOUS REVENUES 520,790 583,272 663,078 764,861 895,042
TOTAL 19,179,896 19,684,875 20,538,233 21,469,912 22,491,309
OTHER FINANCIAL SOURCES 150,000 150,000 150,000 150,000 150,000
DEPARTMENTS
1100 CITY COMMISSION 138,100 140,862 143,679 146,553 149,484
1200 CITY CLERK 446,883 455,821 464,937 474,236 483,721
1500 CITY ATTORNEY 382,310 389,956 397,755 405,710 413,825
1310 CITY MANAGER 915,947 934,266 952,951 972,010 991,450
1410 FINANCE DEPARTMENT 1,301,539 1,327,570 1,354,121 1,381,204 1,408,828
1340 INFORM. TECH. DIVISION 540,989 551,809 562,845 574,102 585,584
1320 PROCUREMENT DIVISION 258,182 263,346 268,613 273,985 279,464
1330 PERSONNEL DIVISION 661,340 674,567 688,058 701,819 715,856
1610 BUILDING DEPARTMENT 466,878 476,216 485,740 495,455 505,364
1620 PLANNING DEPARTMENT 507,069 517,210 527,555 538,106 548,868
1640 CODE ENFORCEMENT 391,008 398,828 406,805 414,941 423,240
1770 PW-OFFICE OF DIRECTOR 91,527 93,358 95,225 97,129 99,072
1710 PW-BLDG. MAINT. 507,129 517,272 527,617 538,169 548,933
1720 PW-SOLID WASTE 1,398,400 1,426,368 1,454,895 1,483,993 1,513,673
1730 PW-STREETS MAINT. 654,238 667,323 680,669 694,283 708,168
1760 PW-MOTOR POOL 585,959 597,678 609,632 621,824 634,261
1790 PW-ENG. & CONSTR. 224,289 228,775 233,350 238,017 242,778
1910 POLICE 7,072,308 7,213,754 7,358,029 7,505,190 7,655,294
2000 PARKS & RECREATION 820,752 837,167 853,910 870,989 888,408
2010 TENNIS 433,941 442,620 451,472 460,502 469,712
2020 COMMUNITY CENTER 640,480 653,290 666,355 679,682 693,276
1750 LANDSCAPE MAINT. 506,513 516,643 526,976 537,516 548,266
2030 COMMUNITY POOL 131,907 134,545 137,236 139,981 142,780
2100 NON-DEPARTMENTAL 115,000 118,969 123,075 127,323 131,717 TOTAL 19,192,688 19,578,211 19,971,501 20,372,718 20,782,020
OPERATING NET DIFFERENCE 137,208 256,664 716,732 1,247,194 1,859,289
2100 NON-DEPARTMENT TRANSFER 2,390,109 3,247,783 1,202,077 1,645,049 1,206,898
ENDING FUND BALANCE $2,166,948 -824,171 -1,309,516 -1,707,370 -1,054,979
129
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 118
GENERAL FUND 5 YEAR PROJECTED REVENUES
FY 2020-2021
ACCT NO. ACCOUNT CLASSIFICATION
CM RECOM
FY 20/21
PROJECTED
FY 21/22
PROJECTED
FY 22/23
PROJECTED
FY 23/24
PROJECTED
FY 24/25
TAXES 0010000 3111000 AD VALOREM TAXES 8,468,764 9,047,495 9,665,776 10,326,307 11,031,978
0010000 3112000 AD VALOREM DELINQUENT 33,826 35,517 37,293 38,971 40,530
0010000 3112100 INTEREST 0 0 0 0 0
0010000 3121000 LOCAL OPTION FUEL TAX 111,814 111,814 111,814 111,814 111,814
0010000 3141000 UTILITY TAX-ELECTRIC 1,400,000 1,418,325 1,436,890 1,455,698 1,474,753
0010000 3144000 UTILITY TAX - GAS 31,711 33,890 36,218 38,707 41,366
0010000 3149000 UTILITY TAX - MDC WATER 238,000 251,740 266,274 281,646 297,906
0010000 3150000 UNIFIED COMM SERVICES TAX 258,845 258,845 258,845 258,845 258,845
0010000 3161000 LOCAL BUSINESS TAX-RENEWALS 525,000 525,000 525,000 525,000 525,000
0010000 3162000 LOCAL BUSINESS TAX NEW 52,000 52,000 52,000 52,000 52,000
0010000 3162100 BUSINESS TAX TRANSFER FEES 1,500 1,639 1,792 1,958 2,140
0010000 3163000 LOBBYIST REGISTRATION FEE 15,000 18,175 22,021 26,682 32,329
TOTAL TAXES 11,136,460 11,754,441 12,413,923 13,117,629 13,868,661
PERMIT, FEES AND SPECIAL ASSESMENTS 0010000 3221000 BUILDING PERMITS 1,279,000 1,000,000 1,000,000 1,000,000 1,000,000
0010000 3221500 PUBLIC WORKS PERMITS 25,000 25,000 25,000 25,000 25,000
0010000 3231000 ELECTRICITY 1,055,000 1,055,000 1,055,000 1,055,000 1,055,000
0010000 3234000 GAS 35,000 35,000 35,000 35,000 35,000
0010000 3293000 GARAGE SALES 500 500 500 500 500
TOTAL PERMIT, FEES AND SPECIAL ASSESMENTS 2,394,500 2,115,500 2,115,500 2,115,500 2,115,500
INTERGOVERNMENTAL REVENUE 0010000 3351012 STATE REVENUE SHARING 243,287 244,266 245,249 246,237 247,228
0010000 3351015 ALCOHOLIC BEVERAGE LICENS 16,000 18,746 21,963 25,732 30,148
0010000 3351018 LOCAL GOVT 1/2 C SALES TX 584,521 584,521 584,521 584,521 584,521
0010000 3382000 COUNTY LOCAL BUSINESS TAX 15,460 16,561 17,741 19,004 20,358
TOTAL INTERGOVERNMENTAL REVENUE 859,268 864,094 869,474 875,494 882,255
CHARGES FOR SERVICES 0010000 3412000 ZONING HEARING FEES 25,000 25,000 25,000 25,000 25,000
0010000 3413000 ENVIRON REVW & PRESVT BRD 30,000 30,000 30,000 30,000 30,000
0010000 3413001 LIEN SEARCH FEES 15,000 15,450 15,914 16,392 16,885
0010000 3413002 SPECIAL EVENTS 3,500 4,046 4,678 5,408 6,252
0010000 3414000 MICROFILM SALES 1,000 1,011 1,022 1,033 1,044
0010000 3419010 BLDG & ZON REINSPECT FEES 150 150 150 150 150
0010000 3419030 CERT OF USE/OCCUPANCY 18,000 18,000 18,000 18,000 18,000
0010000 3419040 CODE ENFORCEMENT FINES 40,000 40,000 40,000 40,000 40,000
0010000 3419051 BACKGROUND NOTARY&COPIES 17,000 19,026 21,294 23,832 26,672
0010000 3421010 POLICE SERVICES 40,000 40,000 40,000 40,000 40,000
0010000 3421021 TOWING ADMIN FEE 3,000 3,000 3,000 3,000 3,000
0010000 3421025 SCHL CRSNG GRDS- CTY REIM 25,000 27,047 29,262 31,659 34,251
0010000 3434100 SOLID WASTE CHARGES 28,000 36,280 47,007 60,907 78,917
0010000 3434200 PRIVATE HAULERS PERMIT FEE 650,000 662,653 675,552 688,702 702,108
130
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 119
ACCT NO. ACCOUNT CLASSIFICATION
CM RECOM
FY 20/21
PROJECTED
FY 21/22
PROJECTED
FY 22/23
PROJECTED
FY 23/24
PROJECTED
FY 24/25
0010000 3445100 PARKING PERMITS 115,776 122,238 129,060 136,264 143,869
0010000 3445200 PARKING METERS FRANCHISE 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000
0010000 3445300 PARKING VIOLATIONS 700,000 700,000 700,000 700,000 700,000
0010000 3472620 TENNIS COURT FEES 509,452 560,397 616,437 678,081 745,889
0010000 3472630 RECREATION PROGRAM FEES 48,000 51,080 54,357 57,845 61,557
0010000 3472631 MULTIPURPOSE CNTR-RENTAL 19,000 20,419 21,945 23,584 25,345
0010000 3472632 MULTIPRPOSE CNTR-MEMBERSHIP 16,000 19,079 22,751 27,130 32,352
0010000 3472635 REC FEES/MURRAY PARK POOL 16,000 16,000 16,000 16,000 16,000
0010000 3472650 S MIAMI PARK SOCCER 44,000 46,670 49,501 52,505 55,690
0010000 3472660 CONCESSION STANDS 3,000 3,000 3,000 3,000 3,000
TOTAL CHARGES FOR SERVICES 3,766,878 3,860,547 3,963,931 4,078,491 4,205,982
FINES AND FORFEITS 0010000 3511200 METRO COURT FINES 70,000 74,368 79,009 83,940 89,178
0010000 3511210 RED LIGHT CAMERAS 350,000 350,000 350,000 350,000 350,000
0010000 3540000 VIOLATIONS LOCAL ORDINANCES 20,000 20,000 20,000 20,000 20,000
0010000 3541000 BURGLAR ALARM FINES 30,000 30,000 30,000 30,000 30,000
0010000 3541050 ALARM REGISTRATION CHG 32,000 32,652 33,318 33,997 34,691
TOTAL FINES AND FORFEITS 502,000 507,021 512,327 517,937 523,868
MISCELLANEOUS REVENUES 0010000 3612000 INTEREST INCOME 193,000 249,918 323,621 419,060 542,645
0010000 3621100 PARKING GARAGE RENT 55,000 55,000 55,000 55,000 55,000
0010000 3622000 FASCELL PARK 26,000 27,296 28,657 30,085 31,585
0010000 3623000 BUS BENCH ADS 18,000 18,000 18,000 18,000 18,000
0010000 3625000 RENT C.A.A. 29,226 29,226 29,226 29,226 29,226
0010000 3627500 SOUTH MIAMI MIDDLE SCHOOL 23,063 23,363 23,666 23,974 24,286
0010000 3629000 PALMER PARK RENTALS 27,000 27,000 27,000 27,000 27,000
0010000 3669000 HOSPITAL LANDSCAPE REVENU 7,337 7,337 7,327 7,317 7,307
0010000 3699201 MISC. OTHERS 23,064 23,064 23,064 23,064 23,064
0010000 3699225 SUNSET DR MTCE-FDOT REIMB 4,100 4,100 4,442 4,812 5,213
0010000 3699501 SECTION 185 STATE CONTRIB 115,000 118,969 123,075 127,323 131,717
TOTAL MISCELLANEOUS REVENUES 520,790 583,272 663,078 764,861 895,042
TOTAL GENERAL FUND 19,179,896 19,684,875 20,538,233 21,469,912 22,491,309
0010000 3811500 TRANSFER WATER/SEWER FUND 150,000 150,000 150,000 150,000 150,000
TOTAL OTHER FINANCIAL SOURCES 150,000 150,000 150,000 150,000 150,000
131
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 120
GENERAL FUND 5 YEAR PROJECTED EXPENDITURES
FY 2020-2021
DEPT
NO
ACCOUNT
CLASSIFICATION
CM RECOM
FY 20/21
PROJECTED
FY 21/22
PROJECTED
FY 22/23
PROJECTED
FY 23/24
PROJECTED
FY 24/25
Personnel Services
1100 CITY COMMISSION 106,975 109,115 111,297 113,523 115,793
1200 CITY CLERK 246,074 250,995 256,015 261,136 266,358
1500 CITY ATTORNEY 0 0 0 0 0
1310 CITY MANAGER 538,147 548,910 559,888 571,086 582,508
1410 FINANCE DEPARTMENT 528,150 538,713 549,487 560,477 571,687
1340 INFORM. TECH. DIVISION 0 0 0 0 0
1320 PROCUREMENT DIVISION 172,297 175,743 179,258 182,843 186,500
1330 PERSONNEL DIVISION 78,500 80,070 81,671 83,305 84,971
1610 BUILDING DEPARTMENT 443,047 451,908 460,946 470,165 479,568
1620 PLANNING DEPARTMENT 369,249 376,634 384,167 391,850 399,687
1640 CODE ENFORCEMENT 343,765 350,640 357,653 364,806 372,102
1770 PW-OFFICE OF DIRECTOR 82,527 84,178 85,861 87,578 89,330
1710 PW-BLDG. MAINT. 148,299 151,265 154,290 157,376 160,524
1720 PW-SOLID WASTE 482,900 492,558 502,409 512,457 522,706
1730 PW-STREETS MAINT. 338,408 345,176 352,080 359,121 366,304
1760 PW-MOTOR POOL 207,929 212,088 216,329 220,656 225,069
1790 PW-ENG. & CONSTR. 207,729 211,884 216,121 220,444 224,853
1910 POLICE 5,871,140 5,988,563 6,108,334 6,230,501 6,355,111
2000 PARKS & RECREATION 552,085 563,127 574,389 585,877 597,595
2010 TENNIS 203,195 207,259 211,404 215,632 219,945
2020 COMMUNITY CENTER 528,821 539,397 550,185 561,189 572,413
1750 LANDSCAPE MAINT. 192,087 195,929 199,847 203,844 207,921
2030 COMMUNITY POOL 57,337 58,484 59,653 60,846 62,063
2100 NON-DEPARTMENTAL 0 0 0 0 0
TOTAL 11,698,661 11,932,634 12,171,287 12,414,713 12,663,007
Operating Expenses
1100 CITY COMMISSION 31,125 31,748 32,382 33,030 33,691
1200 CITY CLERK 200,809 204,825 208,922 213,100 217,362
1500 CITY ATTORNEY 382,310 389,956 397,755 405,710 413,825
1310 CITY MANAGER 377,800 385,356 393,063 400,924 408,943
1410 FINANCE DEPARTMENT 773,389 788,857 804,634 820,727 837,141
1340 INFORM. TECH. DIVISION 540,989 551,809 562,845 574,102 585,584
1320 PROCUREMENT DIVISION 85,885 87,603 89,355 91,142 92,965
1330 PERSONNEL DIVISION 582,840 594,497 606,387 618,514 630,885
1610 BUILDING DEPARTMENT 23,831 24,308 24,794 25,290 25,795
1620 PLANNING DEPARTMENT 137,820 140,576 143,388 146,256 149,181
1640 CODE ENFORCEMENT 47,243 48,188 49,152 50,135 51,137
1770 PW-OFFICE OF DIRECTOR 9,000 9,180 9,364 9,551 9,742
1710 PW-BLDG. MAINT. 358,830 366,007 373,327 380,793 388,409
132
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 121
DEPT
NO
ACCOUNT
CLASSIFICATION
CM RECOM
FY 20/21
PROJECTED
FY 21/22
PROJECTED
FY 22/23
PROJECTED
FY 23/24
PROJECTED
FY 24/25
1720 PW-SOLID WASTE 915,500 933,810 952,486 971,536 990,967
1730 PW-STREETS MAINT. 315,830 322,147 328,590 335,161 341,865
1760 PW-MOTOR POOL 378,030 385,591 393,302 401,168 409,192
1790 PW-ENG. & CONSTR. 16,560 16,891 17,229 17,574 17,925
1910 POLICE 1,201,168 1,225,191 1,249,695 1,274,689 1,300,183
2000 PARKS & RECREATION 268,667 274,040 279,521 285,112 290,814
2010 TENNIS 230,746 235,361 240,068 244,870 249,767
2020 COMMUNITY CENTER 111,659 113,892 116,170 118,493 120,863
1750 LANDSCAPE MAINT. 314,426 320,715 327,129 333,671 340,345
2030 COMMUNITY POOL 74,570 76,061 77,583 79,134 80,717
2100 NON-DEPARTMENTAL 115,000 118,969 123,075 127,323 131,717 TOTAL 7,494,027 7,645,577 7,800,215 7,958,005 8,119,013
19,192,688 19,578,211 19,971,501 20,372,718 20,782,020
NON-DEPARTMENT TRANS 2,390,109 3,247,783 1,202,077 1,645,049 1,206,898
133
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 122
CITY OF SOUTH MIAMI
DEPARTMENTS AND DIVISIONS
134
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 123
MAYOR AND CITY COMMISSION
001-1100-511
MISSION
The Mayor and Commission will adhere to the City Charter, the City and County’s Code of Ethics,
and the community they serve. The Mayor and Commission are committed to provide the
citizens of South Miami exceptional constituent services. It is the goal to ensure that every
encounter with Mayor and Commission office reflects the dedication to the interest and well-
being of the City and its citizens.
MAYOR AND CITY COMMISSION FUNCTION
The Mayor and City Commission is the five (5) member elected legislative and governing body
of the City responsible for establishing policies, managing growth and land use, adopting an
annual budget and tax rate, setting stormwater utility rates, and other fees and charges for City
services, adopting local laws and ordinances and hiring and overseeing the City Manager, City
Attorney and City Clerk.
All Elected Officials are elected “at large” and must reside within the City to be an elected
representative. All City Commission members serve for a term of four (4) years. The Mayor,
who presides over Commission meetings, serves a term of two (2) years.
As per City of South Miami Charter Article II, Section 3; the annual salaries and expense accounts
of the Commission shall be prescribed by ordinance adopted prior to approval of the annual
budget.
MAYOR AND CITY COMMISSION OBJECTIVES
Ensure that the natural and built environment of South Miami is healthy and
sustainable.
A diverse and strong local economy that brings good jobs and profitable businesses
while contributing to the economic health of the City.
City of South Miami will be one of Florida’s safest cities.
South Miami offers a wide range of quality recreation, arts and cultural activities,
which satisfy the expectations of residents while also serving to attract new
residents and business.
Foster and maintain a strong sense of community identity and of place.
135
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 124
Continue to represent a high level of community confidence and trust in city
government.
MAYOR AND CITY COMMISSION BUDGET FY 2020-2021
001-1100-511
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 17/18
ACTUAL
FY 18/19
BUDGET
FY 19/20
ESTIMATE
FY 19/20
CM RECOM
FY 20/21
0011100 5111110 SALARIES - EXECUTIVE 62,000 62,000 62,000 62,000 62,000
0011100 5112110 F. I. C. A. 4,781 5,763 4,743 4,743 4,743
0011100 5112310 GROUP HEALTH INSURANCE 8,058 26,694 38,192 38,192 40,046
0011100 5112410 WORKER'S COMPENSATION 108 147 186 186 186
TOTAL PERSONNEL SERVICES 74,947 94,604 105,121 105,121 106,975
0011100 5114010 MAYOR'S EXPENSE 560 819 2,000 2,000 2,000
0011100 5114020 COMMISSIONER'S EXPENSE-ONE 1,078 1,427 1,500 1,500 1,500
0011100 5114030 COMMISSIONER'S EXPENSE-FOUR 1,500 1,494 1,500 1,500 1,500
0011100 5114040 COMMISSIONER'S EXPENSE-THREE 6 1,043 1,500 1,500 1,500
0011100 5114050 COMMISSIONER'S EXPENSE-TWO 0 201 1,500 1,500 1,500
0011100 5114060 MAYOR'S AUTO ALLOWANCE 500 500 500 500 500
0011100 5114071 TRAVEL & CONFERENCE-MAYOR 485 798 1,200 1,200 1,200
0011100 5114072 TRAVEL & CONFERENCE-ONE 345 579 1,200 1,200 1,200
0011100 5114073 TRAVEL & CONFERENCE-TWO 0 79 1,200 1,200 1,200
0011100 5114074 TRAVEL & CONFERENCE-THREE 79 4 1,200 1,200 1,200
0011100 5114075 TRAVEL & CONFERENCE-FOUR 360 220 1,200 1,200 1,200
0011100 5114120 COMMUNICATION 5,341 4,744 5,000 5,000 5,000
0011100 5114830 KEYS & FLOWERS 541 750 750 750 750
0011100 5115210 SUPPLIES 1,232 1,356 4,750 4,750 4,750
0011100 5115410 MEMBERSHIPS & SUBSCRIPTIONS 4,321 3,395 6,217 6,040 6,125
TOTAL OPERATING EXPENSES 16,348 17,409 31,217 31,040 31,125
TOTAL COMMISSION 91,295 112,013 136,338 136,161 138,100
136
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 125
CITY CLERK’S OFFICE
001-1200-512
MISSION
The City Clerk is appointed by the City Mayor and Commission. The City Clerk's Office strives to
present a courteous, service-oriented team of professionals who, in partnership with the South
Miami City Commission, City Departments, and the community, serve the citizens of South Miami
at an optimum level.
FUNCTION
Committed to maintaining the integrity of City government in the City of South Miami and
ensuring an informed citizenry by providing access to City government through open and
accessible meetings and accurate recordings of the City Commission proceedings; by protecting
and preserving City documents and records; and by providing excellent service to the public.
CITY CLERK’S OFFICE ACCOMPLISHMENTS FOR FY 2020
Completed and distributed City Commission and South Miami Community
Redevelopment Agency Board meeting agenda packets and maintain accurate
minutes of all proceedings
Administered the publication of the City Charter & Code
Published public notices as required by law
Implemented and maintained a records management system
Acted as the records custodian for the City and disseminate information to the public
as necessary
City Clerk
Nkenga Payne, CMC
Deputy Clerk II Deputy Clerk I
137
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 126
Continued with our microfilm digitizing project
Continued transferring all ordinances, resolutions, agendas, and other records into
Laserfiche
In-house scanning documents
Continued responding to public records requests in a timely fashion in compliance
with F.S. 119, including the high demand for microfilm records
Continued to provide records retention and disposition information to departments
Continued to publish, receive and maintain record of bids and proposals as needed.
Continued the process for converting city records to electronic storage
Continued organizing and preserving old records
Continued gathering information for the Tree City USA December 31st re-certification
application
Supervised the General Election on February 11, 2020
CITY CLERK’S OFFICE OBJECTIVES FY 2021
Administer the publication of the City Charter and Code
Publish public notices as required by law
Implement and maintain a records management system.
Act as the records custodian for the City and disseminate information to the public as
necessary.
Continue with our microfilm digitizing project.
Continue transferring all ordinances, resolutions, agendas, and other records into
Laserfiche.
In-house scanning documents
Continue responding to public records requests in a timely fashion in compliance with
F.S. 119, including the high demand for microfilm records
138
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 127
Continue to provide records retention and disposition information to departments
Continue to publish, receive and maintain record of bids and proposals as needed.
Continue the process for converting city records to electronic storage
Continue organizing and preserving old records
Continue gathering information for the Tree City USA December 31st re-certification
application
CITY CLERK'S OFFICE ACTIVITY REPORT
ACTIVITY
ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2017 FY 2018 FY 2019 FY 2020 FY 2021
Number of agenda packets prepared 50 55 55 55 55
Number of minutes prepared (CSM) 50 55 55 55 55
Agenda packets prepared (SMCRA) 20 25 25 25 0
No. of minutes prepared (SMCRA) 20 25 25 25 0
Resolutions / Ordinances prepared 220 220 300 300 300
Lobbyists registration 70 70 75 75 75
Public records requests 300 300 300 300 400
Notarizations 25 25 25 25 25
Requests for Microfilm Records 350 673 700 300 400
Microfilm copies 450 614 700 1200 1500
139
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 128
CITY CLERK BUDGET FY 2020-2021
001-1200-512
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 17/18
ACTUAL
FY 18/19
BUDGET
FY 19/20
ESTIMATE
FY 19/20
CM RECOM
FY 20/21
0011200 5121210 SALARIES - EXECUTIVE 207,506 181,751 188,278 188,278 191,667
0011200 5122110 F.I.C.A. 16,164 13,753 14,403 14,403 14,663
0011200 5122210 PENSION PLAN CONTRIBUTION 10,952 7,906 14,874 14,874 10,568
0011200 5122220 DEFERRED COMPENSATION (ICMA) 0 3,601 0 0 4,573
0011200 5122310 GROUP HEALTH INSURANCE 19,859 21,378 22,915 22,915 24,028
0011200 5122410 WORKER'S COMPENSATION 354 451 565 565 575
TOTAL PERSONNEL SERVICES 254,835 228,840 241,035 241,035 246,074
0011200 5123450 CONTRACTUAL 42,065 48,850 48,850 48,850 50,350
0011200 5123480 DIGITIZING 44,709 0 45,000 45,000 45,000
0011200 5124070 TRAVEL & CONFERENCE 2,251 3,879 7,500 6,900 7,500
0011200 5124110 POSTAGE 384 493 500 500 500
0011200 5124120 COMMUNICATION 510 1,089 1,080 1,080 1,080
0011200 5124710 PRINTING MATERIAL 1,230 1,230 1,230 1,230 1,230
0011200 5124910 LEGAL ADS 72,855 53,774 90,000 90,000 80,000
0011200 5124920 ELECTIONS 31,848 0 40,000 40,000 0
0011200 5124950 CODIFICATIONS 2,292 4,520 5,000 5,000 7,000
0011200 5125210 SUPPLIES 2,030 2,023 2,279 2,109 2,379
0011200 5125410 MEMBERSHIPS & SUBSCRIPTIONS 610 875 840 790 770
TOTAL OPERATING EXPENSES 200,784 116,733 242,279 241,459 195,809
0011200 5129920 CONTINGENCY 0 1,763 5,000 5,000 5,000
OTHER FUNDING SOURCE 0 1,763 5,000 5,000 5,000
TOTAL CITY CLERK 455,619 347,336 488,314 487,494 446,883
140
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 129
CITY ATTORNEY’S OFFICE
001-1500-514
MISSION
The City Attorney is appointed by the City Commission to serve as the chief legal advisor to the
Commission, the City Manager and City Clerk in matters relating to their official powers and
duties.
The City Attorney’s Office is committed to providing the highest quality legal representation
possible to meet the present and future needs of the City of South Miami in an efficient and
effective manner. The Office maintains an open-door policy to encourage continuous
communication with City Departments.
CITY ATTORNEY’S OFFICE FUNCTION
The current City Attorney is certified by the Florida Bar’s Department of Legal Specialization and
Education, which operates under the authority of the Florida Supreme Court, as a specialist
dealing with legal issues in city, county and local government law. To be certified in this area of
the law, a lawyer must be a member in good standing of The Florida Bar, have had substantial
involvement in the practice of city, county and local government law during the three years
preceding application, have completed 60 hours of continuing legal education within the three
years immediately preceding application, and have passed both peer review and a
comprehensive written examination, as well as meeting other requirements.
The City Attorney is an independent contractor who is appointed by and who has a contract with
the City Commission to fulfill the office of City Attorney as required by the City Charter. The City
Attorney attends all regular and special City Commission meetings, and meetings of the
Environmental Review and Preservation Board and the Planning Board. He attends other meetings as
required by the City Commission.
The City Attorney may hire outside counsel as a consultant within certain monetary limits without the
consent of the City Commission. Outside counsel is utilized on a limited basis for specialized legal
issues. The City Attorney supervises litigation and other legal matters that may be referred to outside
counsel.
The City Attorney’s Office prepares or reviews all ordinances, resolutions, contracts, bonds and
other written instruments and all documents must be approved by the City Attorney before they
are executed by the City Manager or Mayor. When required by the City Commission, the
attorneys prosecute and defend, for and in behalf of the City, complaints, suits, and controversies
in which the City is a party, before any Court or other legally constituted tribunal; the City
Attorney renders such opinions on legal matters affecting the City as the Commission may direct;
141
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 130
and the City Attorney performs such other professional duties as may be required of him by
Ordinance or Resolution of the City Commission or by the City Charter.
CITY ATTORNEY’S OFFICE OBJECTIVES
To provide the highest-quality legal services to City officials in a timely manner and
zealously represent the City's interests and positions in negotiations and litigation.
To hire outside counsel and experts as advisable and necessary.
To protect the City from liability by practicing preventive law.
To continuously be aware of the legal issues confronting the City, and to confer with
department heads as needed to discuss, review and resolve legal matters related to the
governance of the City of South Miami.
To recommend and conduct training sessions from time to time if needed to reduce
potential liability of the City and prepare memoranda as needed for same purpose.
To engage in continuing legal education and professional development.
To handle legal matters concerning the City in accordance with the Charter, his
contract, and the law in a timely and efficient manner.
To represent the City in civil cases initiated by or brought against the City and to supervise
outside legal representation obtained by the City Attorney for specialized legal needs.
To research and draft opinions on legal matters in response to requests of the City
Commission and City Manager.
To courteously handle all inquiries from the public either via phone or in person
relative to the City's ordinances, policies or procedures.
142
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 131
CITY ATTORNEY BUDGET 2020-2021
001-1500-514
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 17/18
ACTUAL
FY 18/19
BUDGET
FY 19/20
ESTIMATE
FY 19/20
CM RECOM
FY 20/21
0011500 5143120 LEGAL SERVICES - RETAINER 210,420 222,511 268,459 277,318 282,310
0011500 5143410 OUTSIDE PROFESSIONAL LEGAL SERVICES 7,244 42,323 100,000 25,000 35,000
0011500 5143440 EMPLOYMENT LAW 50,510 4,756 0 0 0
0011500 5144065 NON-PROFESSIONAL LEGAL EXPENSES 44,179 29,953 103,180 35,000 65,000
TOTAL OPERATING EXPENSES 312,353 299,543 471,639 337,318 382,310
TOTAL LEGAL SERVICES 312,353 299,543 471,639 337,318 382,310
CITY ATTORNEY’S OFFICE BUDGET HIGHLIGHTS
3120 Legal Services – Retainer – This expense line item is used to fund for the services of the City
Attorney’s Firm. The amount is set as a flat fee, which was approved by the Commission. The
amount represents 100% of the total fee due for the fiscal year.
3410 Outside Professional Legal Services – Specialized legal counsel required throughout the
fiscal year is paid from this line item for issues that include land use, zoning, employment, labor,
and pension matters. Due to some current outstanding and future potential lawsuits
requiring specialized legal services, outside council has been retained and the amount is
estimated to cover the legal expense related to those issues.
4065 Non-Professional Legal Expenses – This line item encompasses other legal expenses
incurred on behalf of, or for the benefit of, the City such as, court filing fees, court reporter fees,
paralegal fees, witness fees, research by others, subscriptions, and continuing legal education
143
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 132
City Manager
Shari Kamali
Assistant City
Manager
Samantha
Fraga-Lopez
Personnel
Division
Code
Enforcement
Public Works Finance Police Parks Planning Building
Executive
Admin
Assistant
CITY MANAGER’S OFFICE
001-1310-513
MISSION
The City Manager is appointed by the City Mayor and Commission. The City Manager's Office
provides overall direction and coordination of City operations to ensure that the City
Commission's adopted policy goals are exceeded based on budget restrictions. This office
continually evaluates the City's organizational structure as it relates to requirements for effective,
efficient and economical public service.
CITY MANAGER’S OFFICE FUNCTION
The City Manager’s Office implements official policies of the Mayor and City Commission by
coordinating City services in an efficient, effective and responsive manner, providing support,
guidance, communications and leadership to assure that quality municipal services are provided
to our community.
As the City’s Chief Executive Officer, the City Manager is ultimately responsible for all operations
of the municipal corporation. The City Manager’s Office provides organizational and fiscal
management as well as program development and evaluation.
144
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 133
In addition to overseeing daily administrative operations, the City Manager’s Office develops new
systems and methods relative to City services and is responsible for the research and analysis of
programs, in anticipation of future needs and challenges. The Manager’s Office coordinates with
the City Commission to propose and implement public policy and to manage the City’s mission,
goals and objectives.
Providing support to the Mayor and City Commission is another important aspect of this office.
This involves effective communication and being available to the City Commission. The
Manager’s Office is at the vanguard of the organization, projecting vitality, professionalism and
quality service to residents, private agencies, organizations and its own employees.
CITY MANAGER’S OFFICE ACCOMPLISHMENTS FOR FY 2020
Delivered a fiscally responsible budget while maintaining the City’s millage rate.
Provided support and made recommendations to the City Commission.
Continued to provide organizational and fiscal management that holds Departments
accountable.
See additional accomplishments on the Manager’s Letter at the beginning of this budget
document.
CITY MANAGER’S OFFICE OBJECTIVES FOR FY 2021
Provide for an ethical and professional organizational culture, environment for all
Department heads and managers.
Continue to execute current and new policies including those developed by the governing
body and monitor adherence to City policies.
Deliver a fiscally responsible budget.
Continue providing support and making recommendations to the City Commission.
Engage the Commission and Staff in long term planning.
145
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 134
CITY MANAGER'S OFFICE BUDGET FY 2020-2021
001-1310-513
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 17/18
ACTUAL
FY 18/19
BUDGET
FY 19/20
ESTIMATE
FY 19/20
CM RECOM
FY 20/21
0011310 5131210 SALARIES-REGULAR 448,476 466,903 477,062 477,062 418,272
0011310 5132110 F.I.C.A. 25,652 28,397 36,495 36,495 31,998
0011310 5132210 PENSION PLAN CONTRIBUTION 23,941 28,767 36,601 36,601 48,194
0011310 5132220 ICMA 0 0 0 0 0
0011310 5132310 GROUP HEALTH INSURANCE 43,177 31,478 40,480 40,480 38,428
0011310 5132410 WORKER'S COMPENSATION 755 1,068 1,390 1,390 1,255
TOTAL PERSONNEL SERVICES 542,001 556,613 592,028 592,028 538,147
0011310 5133450 CONTRACTUAL SERVICES 64,200 105,046 170,000 170,000 220,000
0011310 5134060 AUTO ALLOWANCE 7,803 11,877 11,100 11,100 10,800
0011310 5134065 CITY MANAGER EXPENSE 6,415 8,548 9,000 9,000 9,000
0011310 5134070 TRAVEL & CONFERENCE 3,897 13,372 10,000 2,000 10,000
0011310 5134080 EMPLOYEE EDUCATION 339 0 1,000 0 0
0011310 5134110 POSTAGE 1,139 1,139 1,500 500 1,000
0011310 5134120 COMMUNICATION 2,240 3,262 3,912 3,912 2,000
0011310 5134515 AUTO INSURANCE 715 493 750 500 500
0011310 5134710 PRINTING- INFRASTRUCTURE 1,844 1,483 2,000 2,000 2,000
0011310 5135210 SUPPLIES 2,963 11,470 10,000 10,000 10,000
0011310 5135230 FUEL 478 598 500 500 500
0011310 5135410 MEMBERSHIPS & SUBSCRIPTIONS 9,584 11,627 12,000 12,000 12,000
TOTAL OPERATING EXPENSES 101,617 168,915 231,762 221,512 277,800
0011310 5139920 GENERAL CONTINGENCY 15,399 6,572 100,000 50,000 100,000
OTHER FUNDING SOURCE 15,399 6,572 100,000 50,000 100,000
TOTAL CITY MANAGER 659,017 732,100 923,790 863,540 915,947
146
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 135
CITY MANAGER’S OFFICE BUDGET HIGHLIGHTS
3450 Contractual Services –The City currently has agreements with one (1) lobbying firm, which
focuses on obtaining appropriations and grants from the County and State.
State Lobbyist 50,000
Federal Lobbyist 30,000
Internal Auditor 50,000
Other Projects - Miscellaneous 40,000
Grant Management Contract 25,000
Newsletter, Facebook, & Instagram Contract 25,000
TOTAL 220,000
147
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 136
PERSONNEL DIVISION
001-1330-513
MISSION
As a strategic partner with City Departments, the Personnel Division seeks to provide our
employees and applicants with a full range of professional quality services in a timely and cost-
efficient manner. The Personnel Division actively attracts, retains, develops and ensures that
each employee has an equal opportunity to succeed in the organization.
PERSONNEL DIVISION FUNCTION
The Personnel Division provides service to the City and the employees in numerous Personnel
Division services. The major areas covered by the Office are benefits, organizational and
employee development, diversity, compensation, employee relations, labor relations, staffing
management, and risk management. Other major functions of the Office include: training and
development, employee recruitment and selection, creation and evaluation of job descriptions,
employee classifications, policy development, assessment, performance evaluation, disciplinary
actions, wage and benefit surveys; group insurance benefits selection and monitoring, employee
incentive programs, accident/incident investigation, reporting and monitoring for Workers
Compensation, review of property values, insurance coverage and premiums, and general liability
issues, and other related duties and responsibilities.
Assistant City Manager
Samantha Fraga-Lopez
Payroll & Benefits
Administrator
148
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 137
PERSONNEL DIVISION ACCOMPLISHMENTS FOR FY 2020
Provided employees with up-to date information regarding events, wellness
activities, and employee announcements via the monthly Employee Newsletter.
Continued to provide trainings and workshops for employees and supervisors geared
toward safety in the workplace as well as updates on employment laws for
supervisors.
Monitored and reviewed City Policies as contained in the Employee Manual and
updated relevant portions as necessary as per State and Federal mandates.
Continued to organize and digitize employee files to ensure ease of access and
compliance with recordkeeping requirements.
Ensured the continuation of Wellness Programs promoting employee participation in
various health initiatives.
Created a safety committee to monitor the effectiveness and performance of the
City’s safety programs.
PERSONNEL DIVISION OBJECTIVES FOR FY 2021
Continue focusing on employee physical and mental wellness in order to have a
healthy workforce and lower health insurance premiums
Continue offering helpful content and communications via the monthly employee
newsletter
Conduct quarterly meetings with the City’s Safety Committee
Monitor updates in State and Federal legislation applicable to personnel and apply
accordingly
Conduct employee seminars and lunch and learns on a range of topics.
149
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 138
PERSONNEL DIVISION ACTIVITY REPORT
ACTIVITY
ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2017 FY 2018 FY 2019 FY 2020 FY 2021
National Background Screenings 60 60 60 55 40
Employment Advertisements 20 15 15 15 10
Wellness Fairs 4 4 2 2 1
Safety Meetings 6 4 4 4 4
Workers Compensation Claims 25 30 25 20 25
Pre-employment Physicals 35 40 20 30 20
Post-Accident Drug Screenings 100 50 50 50 50
Driver’s License Checks 300 300 170 150 150
150
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 139
PERSONNEL DIVISION BUDGET FY 2020-2021
001-1330-513
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 17/18
ACTUAL
FY 18/19
BUDGET
FY 19/20
ESTIMATE
FY 19/20
CM RECOM
FY 20/21
0011330 5131210 SALARIES - REGULAR 124,240 133,611 140,067 140,067 61,323
0011330 5132110 F.I.C.A. 9,037 10,222 10,715 10,715 4,691
0011330 5132210 PENSION PLAN CONTRIBUTION 0 5,149 6,535 6,535 0
0011330 5132220 ICMA CONTRIBUTION 4,487 3,631 4,015 4,015 4,293
0011330 5132310 GROUP HEALTH INSURANCE 12,585 14,165 15,277 15,277 8,009
0011330 5132410 WORKER'S COMPENSATION 230 320 420 420 184
TOTAL PERSONNEL SERVICES 150,579 167,098 177,029 177,029 78,500
0011330 5132510 UNEMPLOYMENT COMPENSATION 2,445 4,574 20,000 10,000 20,000
0011330 5132610 EMPLOYEE ASSISTANCE PROGRAM 7,864 3,913 10,000 7,000 10,000
0011330 5133160 RANDOM & PRE-EMPLOY TESTING 9,370 9,175 15,000 6,500 10,000
0011330 5133450 CONTRACTUAL SERVICES 57,638 65,037 65,000 65,000 65,000
0011330 5134080 EMPLOYEE EDUCATION 5,427 5,982 10,000 5,000 10,000
0011330 5134110 POSTAGE 228 228 300 150 300
0011330 5134120 COMMUNICATION 1,023 914 1,080 1,080 1,080
0011330 5134510 LIABILITY INSURANCE 355,480 457,108 430,000 382,977 450,000
0011330 5134710 PRINTING- INFRASTRUCTURE 1,520 1,242 2,460 2,400 2,460
0011330 5134850 ADVERTISING-NON-LEGAL 0 3,106 5,000 5,000 5,000
0011330 5135210 SUPPLIES 2,652 2,004 3,000 3,000 3,000
0011330 5135410 MEMBERSHIPS & SUBSCRIPTIONS 260 0 1,000 500 1,000
TOTAL OPERATING EXPENSES 443,907 553,283 562,840 488,607 577,840
0011330 5139920 CONTINGENCY 0 0 5,000 0 5,000
OTHER FUNDING SOURCE 0 0 5,000 0 5,000
TOTAL HUMAN RESOURCES 594,486 720,381 744,869 665,636 661,340
PERSONNEL DIVISION BUDGET HIGHLIGHTS
2510 Unemployment Compensation – The City, like most other governmental agencies, have
opted out of the State Insurance Compensation Insurance program. The City only pays
unemployment compensation benefits to eligible individuals, which have separated from the City
without cause.
151
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 140
CODE ENFORCEMENT DIVISION
001-1640-524
MISSION
The City of South Miami Code Enforcement Division is committed to the community it serves. As
dedicated providers of municipal services and steward of the public trust we promote the well-
being of a community where people desire pleasant living.
Code Enforcement’s mission is to achieve code compliance by using consistent, fair and effective
means to promote, maintain and ensure a high quality of life for the community.
CODE ENFORCEMENT DIVISION FUNCTIONS
The Code Enforcement Office functions are to enforce zoning and building codes, business tax
license Registrations, codes and regulations.
To prepare, schedule and present Code Enforcement Hearings and provide administrative
support to Special Magistrate.
Assistant City Manager
Samantha Fraga-Lopez
Senior Code Enf.Code Enf. Officer II Code Enforcement
Officer I
Bus. Tax Comp
Officer
152
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 141
CODE ENFORCEMENT DIVISION ACCOMPLISHMENTS FOR FY 2020
Informed and made residents aware of the do’s and don’ts of the City’s tree ordinances
for trimming and removal of trees.
Improved the aesthetics of the City using proactive code enforcement with a
concentration on the entry corridors attracting people to visit, reside or even open a
business.
Increased the effectiveness of the office and field staff through education and cross
training.
Increased neighborhood patrolling in order to keep residents and business owners aware
of the requirements under the City’s Code.
CODE ENFORCEMENT DIVISION OBJECTIVES FOR FY 2021
Assist residents and businesses with staying safe and informed during the COVID -19
Pandemic Orders as well as all standard regulations.
Continue city wide inspections of code enforcement and business tax inspections to
ensure protection of property values and the environment.
Proactively investigate unlicensed home occupational businesses and short-term rentals
throughout the city.
Set up a data base for cross referencing unlicensed businesses with Sun Biz. Org and or
other county/state agencies.
153
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 142
CODE ENFORCEMENT BUDGET FY 2020-2021
001-1640-524
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 17/18
ACTUAL
FY 18/19
BUDGET
FY 19/20
ESTIMATE
FY 19/20
CM RECOM
FY 20/21
0011640 5241210 SALARIES - REGULAR 241,622 248,580 255,901 255,901 260,504
0011640 5241410 SALARIES - OVERTIME 23 0 0 0 0
0011640 5242110 F.I.C.A. 18,266 18,985 19,576 19,576 19,929
0011640 5242210 PENSION PLAN CONTRIBUTION 12,932 15,472 20,153 20,153 20,517
0011640 5242220 ICMA RETIREMENT 0 0 0 0 0
0011640 5242310 GROUP HEALTH INSURANCE 28,594 28,299 30,554 30,554 32,037
0011640 5242410 WORKER'S COMPENSATION 4,346 6,168 10,587 10,587 10,778
TOTAL PERSONNEL SERVICES 305,783 317,504 336,771 336,771 343,765
0011640 5243111 CONTRACTUAL - SPECIAL MASTER 5,400 3,300 4,800 4,800 10,000
0011640 5243450 CONTRACTUAL 6,200 1,790 7,500 5,000 5,000
0011640 5244070 TRAVEL & CONFERENCE 438 0 1,200 500 1,200
0011640 5244080 EMPLOYEE EDUCATION 930 0 2,500 500 2,500
0011640 5244110 POSTAGE 5,313 5,313 7,000 2,500 5,000
0011640 5244120 COMMUNICATION 3,804 3,307 2,700 2,700 2,685
0011640 5244515 LIABILITY INSURANCE-AUTO 2,883 1,992 3,500 3,500 3,500
0011640 5244710 PRINTING-INFRASTRUCTURE 1,342 1,175 1,650 1,650 1,650
0011640 5244920 OTHER CHARGES-LIENS 473 356 1,650 650 1,650
0011640 5245205 COMPUTER EQUIPMENT 0 0 1,000 500 1,000
0011640 5245210 SUPPLIES 3,344 2,849 3,500 3,500 3,500
0011640 5245220 UNIFORMS 324 390 2,000 2,000 2,000
0011640 5245230 FUEL 1,359 1,647 2,065 2,058 2,058
0011640 5245410 MEMBERSHIPS & SUBSCRIPTIONS 70 155 500 500 500
TOTAL OPERATING EXPENSES 31,880 22,274 41,565 30,358 42,243
0011640 5249920 CONTINGENCY 0 0 5,000 0 5,000
OTHER FUNDING SOURCE 0 0 5,000 0 5,000
TOTAL CODE ENFORCEMENT 337,663 339,778 383,336 367,129 391,008
CODE ENFORCEMENT DIVISION BUDGET HIGHLIGHTS
3450 Contractual Services –This line item is used to cover the cost of lot clearing, overgrown
properties, debris removal and board-ups.
154
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 143
FINANCE DEPARTMENT
001-1410-513
MISSION
In a spirit of excellence, integrity, and dedication, the Finance Department is committed to
providing timely, accurate, clear and complete financial information and support to other City
Departments, citizens, and the community at large.
FINANCE DEPARTMENT FUNCTION
The Finance Department is responsible for the proper accounting of all City funds and compliance
with all applicable regulations and laws. Routine duties include processing accounts payable,
accounts receivable, central collections, general ledger fund accounting, preparation of applicable
state and federal reports, and periodic financial reports to management, administering debt
service, and investment of City funds. The Department is also responsible for the implementation
and control of the approved budget and the preparation, and disclosure of the financial
statements, including responses to the external auditors. It also provides other Departments
with financial analysis and assists with banking transactions that arise during the year.
The Division of Parking and Central Services, as well as the Management Information System
Division report under the Finance Department.
Chief Financial Officer
Alfredo Riverol, CPA,
CGFM, CGMA, CRFAC
Chief Admin.
Officer
Senior
Accountant
Accounts
Receivable
Technician
Accounts
Payable
Technician
Procurement
Division
Information
Technology
Division
Parking
Division
155
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 144
FINANCE DEPARTMENT ACCOMPLISHMENTS FOR FY 2020
Assisted the City Manager in the preparation of a balanced FY 2020 Annual
Operating and Capital Budget
Produced the Comprehensive Annual Financial Report (CAFR) without auditor
findings.
Produced and posted online the Popular Annual Financial Report (PAFR).
Obtained all three Government Finance Officers Association (GFOA) prestigious
awards for Budget, CAFR, and PAFR; certifying that the City’s finance reports are
being produced at the highest standard possible. Posted online accurate and timely
budget and financial reports on a monthly basis.
Continued to produce and post online the City’s monthly finance report before every
second regular Commission meeting
Helped support all City Departments and Divisions with financial advice and
guidance.
FINANCE DEPARTMENT OBJECTIVES FOR FY 2021
Continue to pursue implementation and establishment of an online payment option
for certain provided City services such as False Alarms.
Continue to produce and post online before every second regular Commission
meeting of the month the City’s monthly finance report for the previous month.
Continue to produce the Comprehensive Annual Financial Report (CAFR) without
auditor findings.
Obtaining all three Government Finance Officers Association (GFOA) prestigious
awards for Budget, CAFR, and PAFR; certifying that the City’s finance reports are
being produced at the highest standard possible.
156
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 145
FINANCE DEPARTMENT ACTIVITY REPORT
ACTIVITY ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2017 FY 2018 FY 2019 FY 2020 FY 2021
Number of Parking Decals Sold 1,632 1,898 2,071 1,600 1,900
Comprehensive Annual Fin. Rep. (CAFR) 1 1 1 1 1
Popular Annual Financial Report (PFAR) 1 1 1 1 1
Number of Annual Balanced Budget 1 1 1 1 1
Number of A/P Checks/EFT's Processed 2,880 3,318 3,344 3,400 3,400
157
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 146
FINANCE DEPARTMENT BUDGET FY 2020-2021
001-1410-513
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 17/18
ACTUAL
FY 18/19
BUDGET
FY 19/20
ESTIMATE
FY 19/20
CM RECOM
FY 20/21
0011410 5131210 SALARIES - REGULAR 399,723 432,372 431,827 431,827 421,635
0011410 5131310 SALARIES - PART TIME 15,850 13,140 16,076 16,076 0
0011410 5132110 F.I.C.A. 31,782 32,470 34,265 34,265 32,255
0011410 5132210 PENSION PLAN CONTRIBUTION 18,639 22,232 29,916 29,916 26,989
0011410 5132220 DEFERRED COMPENSATION (ICMA) 3,502 3,216 3,720 3,720 5,960
0011410 5132310 GROUP HEALTH INSURANCE 36,274 34,856 38,192 38,192 40,046
0011410 5132410 WORKER'S COMPENSATION 717 1,013 1,344 1,344 1,265
TOTAL PERSONNEL SERVICES 506,487 539,299 555,340 555,340 528,150
0011410 5133100 PROFESSIONAL SERVICES 6,917 15,711 10,000 9,586 10,000
0011410 5133210 AUDITOR'S FEE 76,645 63,790 79,000 79,000 79,000
0011410 5133450 CONTRACTUAL SERVICES 13,968 9,224 14,860 14,860 14,860
0011410 5133459 CONTRACTUAL SERVICES- PARKING 452,446 471,592 545,827 526,220 584,194
0011410 5134070 TRAVEL & CONFERENCE 2,399 3,283 3,710 0 0
0011410 5134110 POSTAGE 5,336 5,336 7,030 7,030 7,030
0011410 5134120 COMMUNICATION 1,080 1,089 1,080 1,080 1,080
0011410 5134515 AUTO INSURANCE 2,935 2,028 3,084 3,084 3,084
0011410 5134634 MAINTENANCE COMP PROGRAMS 39,776 42,270 53,469 53,469 55,351
0011410 5134710 PRINTING- INFRASTRUCTURE 1,230 1,230 1,230 1,230 1,230
0011410 5135205 COMPUTER EQUIPMENT 0 1,260 1,500 1,500 1,500
0011410 5135210 SUPPLIES 8,720 6,767 7,900 7,900 7,900
0011410 5135230 FUEL 994 1,201 1,500 1,200 1,500
0011410 5135410 MEMBERSHIPS & SUBSCRIPTIONS 1,507 1,914 1,660 1,660 1,660
TOTAL OPERATING EXPENSES 613,953 626,695 731,850 707,819 768,389
0011410 5137110 DEBT SERVICE- PRINCIPAL 0 0 0 0 0
0011410 5137210 DEBT SERVICE- INTEREST 0 0 0 0 0
TOTAL DEBT SERVICE 0 0 0 0 0
0011410 5139920 CONTINGENCY 0 0 5000 1725
5,000
OTHER FUNDING SOURCE 0 0 5,000 1,725 5,000
TOTAL FINANCE 1,120,440 1,165,994 1,292,190 1,264,884 1,301,539
158
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 147
INFORMATION TECHNOLOGY DIVISION (ITD)
001-1340-513
MISSION
The mission of the Information Technology Division (ITD) of the City of South Miami is to provide
quality design, implementation, and support of all computer based and related technologies
necessary for the staff to perform their duties as efficiently and expediently as possible.
INFORMATION TECHNOLOGY DIVISION FUNCTION
The City’s Information Technology Division Office is recognized among municipalities as a premier
provider of technology infrastructure and services. Our ultimate function is to make information
available anytime and anywhere.
In partnership with City Departments, the Information Technology Division provides strategic
vision for effective information systems. Accomplishment of this mission will facilitate knowledge
sharing and will result in satisfied customers.
The Information Technology Division is responsible for three main initiatives: The City’s
Information Technology and Network, Cable Television Services and the City’s website.
INFORMATION TECHNOLOGY DIVISION ACCOMPLISHMENTS FY 2020
Replaced over 20 personal computers (PCs) for City personnel.
Developed and enhanced the City’s SharePoint site, to better help City staff work from
home during the COVID-19 Stay at home order.
Updated the City’s Finance Software to the newest version 19.2.
Provided Parks with direct connectivity to the County ITD Data Center
Provided Public Works with Direct Connectivity to County ITD Data Center.
Established Zoom Video Site to conduct public meetings.
Completed the deployment of Office 365 for all Police employees.
Designed and Installed a new complete digital Media System within the City’s
Commission Chambers.
Updated TRAKit to the new version available.
159
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 148
INFORMATION TECHNOLOGY DIVISION OBJECTIVES FOR FY 2021
Continue to deploy Laptops as part of the City’s personnel computer program.
Continue developing the SharePoint site, giving City Staff the ability to work remotely.
Revamp the City’s website to become more customer friendly.
Continue to provide 100% customer satisfaction.
INFORMATION TECHNOLOGY DIVISION BUDGET FY 2020-2021
001-1340-513
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 17/18
ACTUAL
FY 18/19
BUDGET
FY 19/20
ESTIMATE
FY 19/20
CM RECOM
FY 20/21
0011340 5133450 CONTRACTUAL SERV - INFRASTRUCT 215,104 188,232 277,080 262,580 295,477
0011340 5134632 INTERNET SERVICE 60,338 62,194 101,036 78,146 50,554
0011340 5134634 MAINTENANCE - INTERNET SERVICE 76,218 79,342 114,939 142,020 159,398
0011340 5135205 COMPUTER EQUIPMENT 11,188 15,397 26,800 26,800 32,120
0011340 5135210 SUPPLIES 9,890 1,974 2,055 2,050 3,440
TOTAL OPERATING EXPENSES 372,738 347,139 521,910 511,596 540,989
TOTAL ITD 372,738 347,139 521,910 511,596 540,989
160
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 149
PROCUREMENT DIVISION
001-1320-513
MISSION
The mission of Procurement Division is to provide and ensure a high quality of service to City
Departments for the taxpayers of South Miami. This is accomplished by properly vetting
proposals leading to the awarding of contracts to highly qualified vendors who meet bid and
proposal specifications and a thorough background investigation. The Procurement Division
promises to obtain the best quality of goods and services by maximizing its purchasing power
through integrity, equality, efficiency and effectiveness.
PROCUREMENT DIVISION FUNCTION
The mission statement for the Procurement Division of the City of South Miami is to maximize the
investment of our citizens by utilizing City values including the highest level of integrity and the
best business practices, to provide goods and services to City Departments, to insure integrity,
and to maintain the highest ethical standards following the Florida Statutes, Code of Ordinance,
City Charter and Purchasing Policies.
PROCUREMENT DIVISION ACCOMPLISHMENTS IN FY 2020
Assisted in the City’s FDOT agency certification enabling the City to apply for future
projects that are funded by FDOT grants.
Expand the Bids and RFP’s web page of the City’s website to include a section for
Unsolicited Proposals and any other unique solicitation platforms.
Continue to promote the use of the “Notify Me” feature on the City’s website to
increase the visibility and traction of formal solicitations that are posted on the City’s
website.
Chief Procurement Officer
Steven Kulick
Procurement Specialist
161
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 150
Assist Departments in vendor selection information and expenditures with City
policy and reporting requirements to the Commission.
Maintain and monitor citywide fixed assets and inventory control.
Prepare Request for Proposals, Request for Qualifications and Bids for citywide
requirements.
Ensure the City maintains a fair, open, transparent and competitive procurement
process.
PROCUREMENT DIVISION OBJECTIVES FOR FY 2021
The main goal of the Procurement Division is to improve the quality of service that we provide to
our Citizens and to the City’s Departments. We are eager to accomplish our goal in order to
operate more efficiently, by implementing the following procedures:
Transition all solicitation to on-line bidding using a third-party provider, Demand
Star.
When possible, conduct Pre-bids, Selection Committee meetings, and Bid Openings
to virtual meetings in accordance with Florida Statues and Sunshine Laws.
Coordinate department vehicle purchases with the annual release of the Florida
Sheriffs Association Bid for Police Rated, Administrative, Utility Vehicles, Trucks &
Vans, Cab & Chassis and other fleet equipment.
Continue to promote the use of the “Notify Me” feature on the City’s website to
increase the visibility and traction of formal solicitations that are posted on Demand
Star.
Assist Departments in vendor selection information and expenditures with City
policy and reporting requirements to the Commission.
Maintain and monitor citywide fixed assets and inventory control.
Prepare Request for Proposals, Request for Qualifications and Bids for citywide
requirements.
Ensure the City maintains a fair, open, transparent and competitive procurement
process.
162
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 151
PROCUREMENT DIVISION ACTIVITY REPORT
ACTIVITY
ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2017 FY 2018 FY 2019 FY 2020 FY 2021
Purchase Orders Issued 256 230 262 210 250
No. of RFP's & RFQ's Issued 35 35 31 20 25
PROCUREMENT DIVISION BUDGET FY 2020-2021
001-1320-513
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 17/18
ACTUAL
FY 18/19
BUDGET
FY 19/20
ESTIMATE
FY 19/20
CM RECOM
FY 20/21
0011320 5131210 SALARIES - REGULAR 120,921 122,726 125,525 125,525 127,782
0011320 5131410 OVERTIME 4,648 4,459 7,654 7,654 7,134
0011320 5132110 F.I.C.A. 10,491 10,506 10,188 10,188 10,321
0011320 5132210 PENSION PLAN CONTRIBUTION 6,737 8,012 10,521 10,521 10,658
0011320 5132310 GROUP HEALTH INSURANCE 14,299 14,063 15,277 15,277 16,019
0011320 5132410 WORKER'S COMPENSATION 206 290 377 377 383
TOTAL PERSONNEL SERVICES 157,302 160,056 169,542 169,542 172,297
0011320 5133450 CONTRACTUAL SERVICES 6,000 6,100 6,200 6,200 6,300
0011320 5134110 POSTAGE 2,237 1,357 3,000 1,500 3,000
0011320 5134120 COMMUNICATION 1,008 1,177 1,750 1,750 1,152
0011320 5134125 TELEPHONE 45,491 47,780 46,093 49,419 45,293
0011320 5134420 LEASE POSTAGE MACH 2,904 2,904 2,904 2,094 2,904
0011320 5134615 MAINT - OFFICE EQUIPMENT 1,020 1,020 1,020 1,020 1,295
0011320 5134620 MAINT-OPERATING EQUIPMENT 0 0 250 0 0
0011320 5134710 PRINT/BIND/COPYING 1,996 1,727 2,461 2,461 2,461
0011320 5134720 PRINTING-CONTRACTUAL 653 1,064 2,000 1,500 2,000
0011320 5135210 SUPPLIES 14,174 12,402 16,150 16,150 16,150
0011320 5135410
MEMBERSHIPS &
SUBSCRIPTIONS 273 273 330 280 330
TOTAL OPERATING EXPENSES 75,756 75,804 82,158 82,374 80,885
0011320 5139920 CONTINGENCY 0 0 5,000 0 5,000
OTHER FUNDING SOURCE 0 0 5,000 0 5,000
TOTAL PROCUREMENT DIVISION 233,058 235,860 256,700 251,916 258,182
163
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 152
Building Director
Andres Figueroa
Chief Building
Inspector
(P/T)
Chief Electrical
Inspector (P/T)
Chief Mechanical
Inspector (P/T)
Chief Plumbing
Inspector (P/T)
Chief Structural
Inspector (P/T)
Permit Coordinator Permit Coordinator
BUILDING DEPARTMENT
001-1610-524
MISSION
The Mission is to protect the Community from dangerous construction. The Building Department
enforces the State of Florida Building Code within the boundaries of the City of South Miami and
collaborates with other City Departments in the enforcement of local codes.
FUNCTION
To enforce the State of Florida Building Code within the boundaries of the City of South Miami
and collaborate with other City Departments in the enforcement of local codes. It provides fair,
consistent and equitable interpretation of codes during the review of construction documents
submitted for building permits and during the field inspection conducted for compliance. The
Department also certifies buildings upon completion and at pre-stated periods afterwards.
BUILDING DEPARTMENT ACCOMPLISHMENTS FY 2020
Maintained a high level of customer service during the performance of its operational
duties and responsibilities.
Completed 100% of all building inspections requested before 4:00 pm and were
documented by the end of the next working day.
Continued to keep accurate records of financial and workload parameters for the
Department.
Made sure the inspectors had all the necessary training to complete all the inspections in
a professional manner.
164
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 153
Processed 100% of building permit applications within ten working days after approvals by
other departments.
Kept track and reviewed all departmental performance parameters and submitted
monthly reports.
Performed 100% of all building inspections requested during COVID-19.
Provided office support during COVID-19 for the submittal and issuance of permits.
Introduced the online payment module to the public.
Provided technical assistance for the online module.
BUILDING DEPARTMENT OBJECTIVES FY 2021
Maintain high level of customer service during the performance of its operational duties
and responsibilities.
Complete 100% of all building inspections requested before 4:00 pm and document them
by the end of the next working day.
Continue to keep accurate records of financial and workload parameters for the
Department.
Make sure the inspectors had all the necessary training to complete all the inspections in
a professional manner.
Process 100% of building permit applications within ten working days after approvals by
other departments.
Keep track and review all departmental performance parameters and submit monthly
reports.
165
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 154
BUILDING DEPARTMENT ACTIVITY REPORT
ACTIVITY
ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2017 FY 2018 FY 2019 FY 2020 FY 2021
PERMITS:
Building 624 616 620 620 615
Roofing 159 221 225 225 220
Electrical 306 319 320 320 315
Mechanical 145 141 145 145 140
Plumbing 246 187 190 190 185
TOTAL PERMITS 1,480 1,484 1,500 1,500 1,475
INSPECTIONS:
Building 1,797 1,454 1,460 1,460 1,450
Roofing 654 710 740 740 730
Electrical 732 758 760 760 750
Mechanical 327 336 340 340 330
Plumbing 731 490 500 500 490
TOTAL INSPECTIONS 4,241 3,748 3,800 3,800 3,750
166
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 155
BUILDING DEPARTMENT BUDGET FY 2020-2021
001-1610-524
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 17/18
ACTUAL
FY 18/19
BUDGET
FY 19/20
ESTIMATE
FY 19/20
CM RECOM
FY 20/21
0011610 5241210 SALARIES - REGULAR 259,382 275,111 281,768 281,768 191,713
0011610 5241310
SALARIES - PART TIME -
INSPECTORS 137,904 142,335 146,580 146,580 179,331
0011610 5242110 F.I.C.A. 30,301 32,035 32,769 32,769 28,385
0011610 5242210 PENSION PLAN CONTRIBUTION 3,846 4,702 6,174 6,174 0
0011610 5242220 ICMA RETIREMENT 11,381 11,989 14,253 14,253 13,420
0011610 5242310 GROUP HEALTH INSURANCE 28,412 28,132 30,554 30,554 24,028
0011610 5242410 WORKER'S COMPENSATION 4,935 6,980 9,092 9,092 6,170
TOTAL PERSONNEL SERVICES 476,161 501,284 521,190 521,190 443,047
0011610 5243150 CONTRACT INSPECTORS 2,300 2,700 3,000 3,000 3,000
0011610 5243450 CONTRACTUAL SERVICES 0 0 1,000 0 1,000
0011610 5244110 POSTAGE 152 152 200 50 200
0011610 5244120 COMMUNICATION 2,287 2,504 4,020 4,020 4,020
0011610 5244515 LIABILITY INSURANCE- AUTO 730 504 767 767 767
0011610 5244710 PRINTING - INFRASTRUCTURE 1,391 1,320 1,640 1,640 1,640
0011610 5245206 COMPUTER SOFTWARE 34,132 1,316 7,000 0 0
0011610 5245210 SUPPLIES 8,820 2,358 5,000 2,500 5,000
0011610 5245220 UNIFORMS 1,528 1,810 1,840 0 1,840
0011610 5245230 FUEL 793 960 1,204 1,204 1,204
0011610 5245410 MEMBERSHIPS & SUBSCRIPTIONS 0 155 160 160 160
TOTAL OPERATING EXPENSES 52,133 13,779 25,831 13,341 18,831
0011610 5249920 CONTINGENCY 0 0 5,000 0 5,000
OTHER FUNDING SOURCE 0 0 5,000 0 5,000
TOTAL BUILDING DEPARTMENT 528,294 515,063 552,021 534,531 466,878
167
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 156
PLANNING AND ZONING DEPARTMENT
001-1620-524
MISSION
The Planning and Zoning Department is committed to providing the community with high-quality
services and programs to enhance the quality of life of the City of South Miami residents,
businesses and visitors, and to promote a well-designed, physically integrated, livable and
prosperous community. The Planning and Zoning Department provides technical support to the
City Manager, City Commission, other Departments, appointed boards, residents, the business
community and the general public on current land use and development issues.
PLANNING and ZONING FUNCTION
The Department is charged with the oversight of all inquiries pertaining to the City’s adopted land
use and zoning provisions, including but not limited to, property plat and zoning information,
Comprehensive Plan amendments, variance requests, site plan reviews, issuance of sign permits,
tree removal permits, land development regulations and code compliance activity. The review
responsibility for this division is regulated by Florida Statutes Chapters 162, 163 and 380 and
Florida Administrative Code Section 9-J5 and 9-J11 along with the City Charter and Code. These
regulations control the development and implementation of City Comprehensive Plan, including
development regulations, concurrency regulations, and other issues relating to the overall
planning and land use function.
Planning Director
Jane K Tompkins
Senior Planner/ Zoning
Admin.
Senior Planner/ Zoning
Admin. Office Support
168
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 157
PLANNING & ZONING ACCOMPLISHMENTS FY 2020
Completed the overall updating of the Land Development Code.
Completed the Affordable Housing Study.
Completed the approval process for the redevelopment plans for the Winn-Dixie
property.
Completed the 20-Year Water Supply Facilities Work Plan Update and associated
amendments to the Comprehensive Plan.
Evaluated plans for the redevelopment of City Hall and the Police Station.
Assisted ECI SOMI, LLC with plans for the development of a mixed-use project at
7435 SW 61 Avenue.
Assisted 6330 Sunset LLC with plans for the development of an office building at
6330 Sunset Drive.
Finalized the study of the Community Rating System score and participated in the
program audit.
Prepared a Land Development Code amendment addressing parking requirements in
the Transit Oriented Development District (TODD).
Studied the RT-9 zoning district regulations and prepared an amendment aimed at
making townhouse projects more feasible and viable.
Assisted the Community Redevelopment Agency and Miami-Dade County with
Future Land Use Map and Zoning Map amendments for South Miami Gardens to
order to facilitate redevelopment of the property.
Prepared a Land Development Code amendment regarding medical marijuana retail
centers and pharmacies in accordance with state requirements.
Assisted the Historic Preservation Board with a recognition ceremony at the Dowling
Building in honor of the recently completed restoration project.
Continued with implementation of the South Miami Intermodal Transportation Plan.
Completed the Updated Park Impact Fee Study and prepared the amendments
needed to change the fee.
169
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 158
PLANNING & ZONING OBJECTIVES FY 2021
Prepare Land Development Code amendments to implement recommendations of
the Affordable Housing Study.
Explore options for incentivizing the use of green building standards in new
development and redevelopment.
Prepare amendments to the landscaping regulation and tree protection regulations
of the Land Development Code.
Research code options for standards for residential “tear downs” and design
guidelines for new development.
Prepare recommendations for code changes related to the use of impervious
materials in residential development.
Assist with the approval process for the redevelopment of City Hall and the Police
Station.
PLANNING & ZONING DEPARTMENT ACTIVITY REPORT
ACTIVITY ACTUAL ACTUAL ACTUAL PROJECTED
FY 2020
ESTIMATED
FY 2021 FY 2017 FY 2018 FY 2019
Building Permits Reviewed 920 933 950 700 900
Grant Applications Prepared 13 15 NA NA NA
Items Processed for:
Planning Board 19 25 25 30 30
Environment. Review & Preserv. Board 85 76 72 80 80
Historic Preservation Board 5 3 8 5 5
170
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 159
PLANNING AND ZONING DEPARTMENT BUDGET FY 2020-2021
001-1620-524
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 17/18
ACTUAL
FY 18/19
BUDGET
FY 19/20
ESTIMATE
FY 19/20
CM RECOM
FY 20/21
0011620 5241210 SALARIES - REGULAR 330,029 327,936 336,657 336,657 291,077
0011620 5241310 SALARIES - PART-TIME 6,180 0 0 0 0
0011620 5242110 F.I.C.A. 26,692 26,614 25,754 25,754 22,267
0011620 5242210 PENSION PLAN CONTRIBUTION 14,301 16,971 22,631 22,631 22,995
0011620 5242220 ICMA RETIREMENT 4,243 3,717 3,513 3,513 0
0011620 5242310 GROUP HEALTH INSURANCE 34,894 36,174 38,192 38,192 32,037
0011620 5242410 WORKER'S COMPENSATION 581 770 1,010 1,010 873
TOTAL PERSONNEL SERVICES 416,920 412,182 427,757 427,757 369,249
0011620 5243100 PROFESSIONAL SERVICES 0 0 1,070 1,070 1,070
0011620 5243450 CONTRACTUAL SERVICES 113,268 113,333 113,400 80,000 105,000
0011620 5244070 TRAVEL & CONFERENCE 1,077 125 1,400 1,400 1,400
0011620 5244110 POSTAGE 1,898 1,898 2,500 2,500 2,500
0011620 5244120 COMMUNICATION 2,367 1,197 1,620 1,620 1,620
0011620 5244515 LIABILITY INSURANCE - AUTO 449 333 477 477 477
0011620 5244620 MAINTENANCE-OPER EQPT. 750 950 5,500 5,500 5,500
0011620 5244634 MAINTENANCE-INTERNET SOFTWARE 3,000 0 4,000 4,000 4,000
0011620 5244710 PRINTING-INFRASTRUCTURE 1,342 1,175 1,640 1,640 1,640
0011620 5244910 LEGAL ADS 4,812 3,684 4,000 4,000 4,000
0011620 5245205 COMPUTER-EQUIPMENT 0 0 1,000 1,000 1,000
0011620 5245210 SUPPLIES 1,227 2,491 2,750 2,000 2,750
0011620 5245230 FUEL 75 86 108 80 108
0011620 5245410 MEMBERSHIPS & SUBSCRIPTIONS 1,314 1,124 1,755 1,755 1,755
TOTAL OPERATING EXPENSES 131,579 126,396 141,220 107,042 132,820
0011620 5249920 CONTINGENCY 0 0 5,000 2,500 5,000
OTHER FUNDING SOURCE 0 0 5,000 2,500 5,000
TOTAL PLANNING & ZONING 548,499 538,578 573,977 537,299 507,069
171
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 160
PUBLIC WORKS DEPARTMENT
172
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 161
PUBLIC WORKS ORGANIZATIONAL CHART
Public Works
Shari Kamali
Superintendent
Streets &
Landscaping
Lead Worker II
Maintenance
Worker II
Maintenance
Worker II
Maintenance
Worker I
Solid Waste
Sanitation Crane
Operator
Lead Worker II
Heavy Equipment
Operator
Heavy
Equipment
Operator
Heavy Equipment
Operator
Heavy Equipment
Operator
Sanitation Crane
Operator
Waste Coll. Driver
Waste Coll. Driver
Motor Pool
Division
Motor Pool
Supervisor
Auto Mechanic
Auto Mechanic
Building
Maintenance
Lead Worker II
Maintenance
Worker II
Eng. & Const. Capital Impr.
Project Mgr.
Associate Proj.
Engineer
Office Support Office Support
173
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 162
PUBLIC WORKS OFFICE OF THE DIRECTOR
001-1770-519
The Public Works Department is organized into administration staff, management personnel and
five divisions: (1) Solid Waste; (2) Streets and Landscaping; (3) Building Maintenance; (4) Motor
Pool; and (5) Engineering and Construction. Each Division plays a critical role in providing
comprehensive services to maintain and improve the needs of the City, as well as providing
support to all City Departments and Divisions.
MISSION
To support and enhance a high quality of life for the City's residents, businesses and visitors by
providing well planned, environmentally sensitive, cost effective, infrastructure and services to
promote public safety, transportation and economic growth; to respond and aid in recovery from
emergencies by providing and managing public works service; to foster effective oversight of the
Department of Public Works including Engineering and Construction, Street Services, Street
Lighting and Solid Waste.
PUBLIC WORKS OFFICE OF THE DIRECTOR FUNCTION
The Department’s administration is the key line of communication for all inquiries on
Department’s services and resources. The Department’s administration staff tends to a wide
range of residents’ inquiries, such as solid waste collection, road hazards, all construction
activities, Miami Dade County recycling program, and others. The administration and
management staff handles Department events and administers the budget for all Divisions,
Documents payroll, and processes requisitions for vendors’ purchase orders. The Department’s
management personnel oversee all Department functions and manpower and obtain bids,
negotiate and administer contracts for outsourcing services.
PUBLIC WORKS OFFICE OF THE DIRECTOR ACCOMPLISHMENTS FOR FY 2020
Managed the Department’s Operations.
Focused on the elimination of unused and inoperable equipment and provided the
surplus for auction.
Maintained the City’s storage facility in the Public Works Compound for better access
and display of storage contents.
174
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 163
PUBLIC WORKS OFFICE OF THE DIRECTOR OBJECTIVES FOR FY 2021
Reduce operation costs through competitive bidding and negotiation on purchases and
services.
Implement Florida Green Local Government Standards at Public Works and all other
Departments in accordance with the suggested criteria of the Florida Green Building
Coalition and recommendation of the City’s Green Task Force.
Promote seasonal events such as Public Works Weeks, Water Day, Earth Day and Arbor
Day as well as any other City organized events.
Enhance Department’s performance by using team building and promoting departmental
values, goals and direction. Continue to improve internal communications.
Improve cooperation with other Departments by adhering to established departmental
schedule in providing timely responses.
Increase public safety – Public Works can be significant in addressing many general safety
and quality of life issues affecting our neighborhoods through new signage replacing old
outdated signage.
175
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 164
PUBLIC WORKS OFFICE OF THE DIRECTOR BUDGET 2020-2021
001-1770-519
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 17/18
ACTUAL
FY 18/19
BUDGET
FY 19/20
ESTIMATE
FY 19/20
CM RECOM
FY 20/21
0011770 5191210 SALARIES - REGULAR 104,444 52,867 106,820 56,820 57,858
0011770 5191410 SALARIES - OVERTIME 0 157 0 0 0
0011770 5192110 F.I.C.A. 7,978 4,005 8,172 4,347 4,426
0011770 5192210 PENSION PLAN CONTRIBUTION 1,365 2,716 3,950 0 0
0011770 5192220 ICMA 1,543 558 3,977 3,977 4,050
0011770 5192310 GROUP HEALTH INSURANCE 13,308 11,841 22,915 15,277 16,019
0011770 5192410 WORKER'S COMPENSATION 157 234 408 272 174
TOTAL PERSONNEL SERVICES 128,795 72,378 146,242 80,693 82,527
0011770 5194070 TRAVEL & CONFERENCES 25 0 250 250 250
0011770 5194080 EMPLOYEE EDUCATION 0 66 250 250 250
0011770 5194120 COMMUNICATION 0 0 0 0 0
0011770 5194540 BOILER & MACHINERY INSURANCE 0 0 1,000 1,000 1,000
0011770 5194710 PRINTING- INFRASTRUCTURE 3,080 2,459 5,000 5,000 5,000
0011770 5195205 COMPUTER EQUIPMENT 350 923 500 500 500
0011770 5195210 SUPPLIES 995 522 1,000 1,000 1,000
0011770 5195270 PERMITS 991 583 1,000 1,000 1,000
0011770 5195410 MEMBERSHIPS & SUBSCRIPTIONS 310 0 0 0 0
TOTAL OPERATING EXPENSES 5,751 4,553 9,000 9,000 9,000
TOTAL OFFICE OF THE DIRECTOR 134,546 76,931 155,242 89,693 91,527
176
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 165
PUBLIC WORKS BUILDING MAINTENANCE DIVISION
001-1710-519
MISSION
The Division’s mission is to maintain and enhance the quality of life in our City through
resourceful maintenance and operation of a safe civic infrastructure, providing City residents,
visitors, neighborhoods and businesses with efficient, quality service necessary to support the
growing demands of the community.
BUILDING MAINTENANCE DIVISION FUNCTION
Building Maintenance Division is responsible for: performing maintenance and improvements to
all public buildings and facilities; management and maintenance of burglar and fire alarm
protection systems; performing carpentry, electrical, plumbing, painting, roofing, and masonry
work; maintenance of mechanical equipment (elevators, A/C units; etc.), hard floors, windows
and doors; inspecting and implementing ADA; performing fire and building corrective measures.
BUILDING MAINTENANCE DIVISION ACCOMPLISHMENTS FOR FY 2020
Installed an electrical panel for new water pump at Dante Fascell Park.
Installed new wood and made repairs to stairway to the Gazebo at Jean Willis Park.
Installed acrylic glass shield for Covid-19 protection at the Community Center, Finance
Office, Dante Fascell Park, Sylva Martin Building.
Installed LED exterior lamps at the City Hall and Police Department.
Installed new retro-fixed LED lamps on the second floor of the Community Center.
Painted the interior walls and doors on the second floor at the Community Center and
City Hall.
Installation of two new 12.5-ton A/C in the City Hall Chambers and Police Department.
Installed new wiring to connect Wi-Fi on roof top of City parking garage.
Removed old carpet and replaced with new tile in offices located in the Police Station.
177
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 166
BUILDING MAINTENANCE DIVISION OBJECTIVES FOR FY 2021
Prepare inspections of city facilities for maintenance recommendations. Partner with
other City departments and outside vendors to provide maintenance, safety and
efficient measures for City facilities.
Coordinate annual Fire Extinguisher inspections for all City Facilities.
Coordinate additional inspections of all City facilities
BUILDING MAINTENANCE DIVISION ACTIVITY REPORT
ACTIVITY
ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2017 FY 2018 FY 2019 FY 2020 FY 2021
Changing AC Filters 954 950 950 950 950
Unscheduled Repairs and Work Requests 1110 780 1100 1000 1000
Cleaning of Fishpond 12 12 16 12 12
Re-Certification of all City facilities fire extinguishers 70 58 60 60 60
Changing of water filters 10 10 10 10 10
178
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 167
PUBLIC WORKS BUILDING AND MAINTENANCE BUDGET FY 2020-2021
001-1710-519
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 17/18
ACTUAL
FY 18/19
BUDGET
FY 19/20
ESTIMATE
FY 19/20
CM RECOM
FY 20/21
0011710 5191210 SALARIES - REGULAR 88,474 91,717 94,027 94,027 104,809
0011710 5191410 OVERTIME 3,863 3,511 5,000 5,000 5,000
0011710 5192110 F.I.C.A. 8,087 8,269 7,576 7,576 8,400
0011710 5192210 PENSION PLAN CONTRIBUTION 4,878 5,881 7,792 7,792 8,643
0011710 5192310 GROUP HEALTH INSURANCE 14,081 13,872 15,277 15,277 16,019
0011710 5192410 WORKER'S COMPENSATION 2,367 3,385 4,889 4,889 5,428
TOTAL PERSONNEL SERVICES 121,750 126,635 134,561 134,561 148,299
0011710 5193450 CONTRACTUAL SERVICES 74,483 73,867 94,800 94,800 94,800
0011710 5194080 EMPLOYEE EDUCATION 0 0 250 250 250
0011710 5194120 COMMUNICATION 0 167 780 780 780
0011710 5194310 UTILITES-ELECTRIC 81,680 63,673 120,000 120,000 120,000
0011710 5194320 UTILITIES-WATER 50,274 38,707 50,000 50,000 50,000
0011710 5194620 MAINT & REPAIR OPER EQUIP 973 1,123 3,000 3,000 3,000
0011710 5194670 MAINT & REPAIR-GDS & STRUCT 61,618 54,305 70,000 70,000 70,000
0011710 5195210 SUPPLIES 15,348 10,388 20,000 9,050 14,000
0011710 5195220 UNIFORMS 580 934 1,000 1,000 1,000
TOTAL OPERATING EXPENSES 284,956 243,164 359,830 348,880 353,830
0011710 5199920 CONTINGENCY 4,790 0 5,000 5,000 5,000
OTHER FUNDING SOURCE 4,790 0 5,000 5,000 5,000
TOTAL BUILDING MAINTENANCE 411,496 369,799 499,391 488,441 507,129
179
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 168
PUBLIC WORKS SOLID WASTE DIVISION
001-1720-534
MISSION
Solid Waste Division is committed to providing cost effective management of solid waste
materials generated within the City for the protection of health, safety and welfare of the public
and the environment.
SOLID WASTE DIVISION FUNCTION
Solid Waste Division is responsible for: providing garbage and trash removal services for
residents; issuing excess trash notices; assisting City residents with the Miami Dade County
recycling program; filling of trash holes; installation of “no dumping” signs, as required;
installation and/or removal of event banners; and solid waste collection after special City events.
SOLID WASTE DIVISION ACCOMPLISHMENTS FOR FY 2020
To maintain great service to residents, new operators has been trained in the use of a
Garbage Truck, Crane, and Sweeper to serve as back up and assist during an emergency or
natural disaster.
Continue repairing trash holes twice per week as part of pre-maintenance activities
Filled in trash holes using recycled asphalt pavement (RAP), which prolongs the fill in
frequency and has a better appearance in front of properties.
Completed tree pruning projects throughout the City. This was done as a response to
residents’ concerns, to address safety issues and preparation for the storm season.
Since the implementation of the Automated Garbage Truck system, the bins have had a lot of
wear and tear. The Solid Waste Division has replaced over 200 residential garbage bins this
Fiscal Year.
180
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 169
SOLID WASTE DIVISION OBJECTIVES FOR FY 2021
Continue to provide staff with the necessary training to provide a high level of services to
City residents.
Promote recycling to save tipping fees and benefit the environment.
Reduce cost of operation and dumping fees with alternative methods and recycling.
Continue to work with Code Enforcement to reduce illegal dumping sites.
Reduce amount of overtime by providing proper staffing levels.
Continue to upgrade fleet to establish dependable and efficient trucks and heavy equipment.
Continue to fill trash holes with the recycled asphalt pavement (RAP) material.
SOLID WASTE DIVISION ACTIVITY REPORT
ACTIVITY
ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2017 FY 2018 FY 2019 FY 2020 FY 2021
Garbage [tons] 2552 2552 2610 3180 3300
Trash [tons] 7996 7568 8200 10,000 10,000
Excess Trash Pickups 72 70 90 90 100
Filling of Trash Holes 355 325 250 170 150
181
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 170
PUBLIC WORKS SOLID WASTE DIVISION BUDGET FY 2020-2021
001-1720-534
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 17/18
ACTUAL
FY 18/19
BUDGET
FY 19/20
ESTIMATE
FY 19/20
CM RECOM
FY 20/21
0011720 5341210 SALARIES - REGULAR 352,167 304,273 375,853 375,853 329,200
0011720 5341410 OVERTIME 13,569 9,468 8,000 8,000 8,000
0011720 5342110 F.I.C.A. 29,880 23,848 30,795 30,795 27,048
0011720 5342210 PENSION PLAN CONTRIBUTION 18,754 22,320 29,550 29,550 25,865
0011720 5342220 ICMA 0 0 0 0 0
0011720 5342310 GROUP HEALTH INSURANCE 62,927 53,971 68,746 68,746 64,074
0011720 5342410 WORKER'S COMPENSATION 26,748 25,013 31,869 31,869 28,713
TOTAL PERSONNEL SERVICES 504,045 438,893 544,813 544,813 482,900
0011720 5343470 INTERLOCAL AGREEMENT-RECYCLING 90,623 77,757 98,000 98,000 100,000
0011720 5344080 EMPLOYEE EDUCATION 0 0 500 500 500
0011720 5344340 REFUSE DISPOSAL FEE 726,239 621,249 770,000 750,000 770,000
0011720 5345210 SUPPLIES 27,913 16,506 50,000 30,000 40,000
0011720 5345220 UNIFORMS 3,917 3,938 5,000 5,000 5,000
TOTAL OPERATING EXPENSES 848,692 719,450 923,500 883,500 915,500
TOTAL SOLID WASTE 1,352,737 1,158,343 1,468,313 1,428,313 1,398,400
182
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 171
PUBLIC WORKS STREETS AND LANDSCAPING DIVISION
001-1730-541
MISSION
In the spirit of cooperation with other City Departments and agencies, the Street Maintenance
and Landscaping Division’s mission is to provide a safe and clean environment for the community
and to promote a culture of beauty.
STREETS AND LANDSCAPING DIVISION FUNCTION
Streets and Landscaping Division is responsible for maintaining of City streets and street
landscaping; mowing and fertilization of City’s public right-of-way and public facility grounds;
litter pick-up; citywide tree trimmings; installation and repair of street signs; repairs of potholes;
citywide street sweeping; graffiti removal; curb painting; parking and pavement marking;
sidewalk pressure cleaning; street light inspections; citywide storm drain inspections; storm drain
pipe cleaning, inspection of canal debris cleaning, as needed; sidewalk and curb repairs;
management of irrigation systems citywide; and seasonal City decorations in the Downtown area.
STREETS AND LANDSCAPING DIVISION ACCOMPLISHMENTS FOR FY 2020
Completed inspection of the City’s Storm Water System as required by the NPDES Storm
Water Permit.
Coordinated and assisted our storm drain cleaning company with the cleaning of storm
water drains and pipes as result of inspections.
Completed tree pruning throughout the City.
Remove comprised landscaping and replaced with new landscaping and trees.
Installed parking bumpers in City parking lot.
Assisted with the installation of the Downtown lighting system and perform monthly
inspections.
Continued with our established program to maintain downtown South Miami and other
areas free from graffiti, pressure cleaning and gum removal.
Installed pedestrian cross walk signs throughout our Downtown crosswalk area.
183
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 172
Installed Holiday banners and Holiday sound system to play Holiday music throughout the
Downtown area.
Installed new Holiday decorations in CRA area.
Applied mosquito dunks to drains throughout the City.
Cleaned inlets using Sweeper/Vac Truck.
Maintained and repaired sidewalks throughout the City to removed trip hazards, reducing
sidewalk repairs and harmonizing sidewalks with existing swale elevations.
Trimmed all trees in the Downtown Area for visibility of Downtown lighting system.
Re-striping of faded parking spaces throughout the area.
Installed pedestrian crosswalk signs along 72st at crosswalk area.
Installed replacement planting in needed areas on US-1.
Assisted with installation of the Colombian Art Sculptures at Dante Fascell Park.
Installed new planting around art sculptures located at Dante Fascell Park.
Trimmed trees and removed debris from Dante Fascell Park.
STREETS AND LANDSCAPING DIVISION OBJECTIVES FOR FY 2021
Continue to stripe parking spaces as needed.
Trim Trees as needed throughout the City in various locations.
Increase overall roadway safety-increase timely repair of potholes and removal of debris
and other dangerous objects from the right of way. Repair damaged sidewalks to
eliminate liability to the City.
Continue to upgrade and beautify the Downtown Area.
Monitor lighting and electrical easements. Continue to monitor street lighting to facilitate
FPL’s repairs and upgrades of areas with lighting.
Continue to assist with the City’s tree planting initiative.
184
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 173
Coordinate the yearly maintenance agreement with outside vendor on the annual
contract for median landscape maintenance agreement conjunction with FDOT
reimbursement program.
Coordinate the yearly maintenance agreement with outside vendor on the annual
contract for median landscape maintenance agreement conjunction with FDOT
reimbursement program
STREETS & LANDSCAPING DIVISION ACTIVITY REPORT
ACTIVITY
ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2017 FY 2018 FY 2019 FY 2020 FY 2021
Mowing of City Facilities & Locations 78 78 78 78 78
Sweeping of Streets [miles] 2645 2645 2645 2645 2645
Pressure-Cleaning of Sidewalks 52 52 52 52 52
Inspection of Storm Drains 800 800 800 800 800
Cleaning of Drainage Pipes [feet] 1500 1350 1280 1300 1200
Cleaning of Storm Drains 90 95 102 110 100
Citywide Insp. of Street Lights & Downtown Lighting 52 52 52 40 40
Removal of Graffiti 200 225 200 170 120
Trimming of Street Trees 400 412 400 460 400
Installation & Repair of Street Signs 100 100 100 80 80
Citywide Repair of Potholes 90 95 80 60 40
Installation & Removal of Banners 95 100 100 100 100
185
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 174
PUBLIC WORKS STREETS & LANDSCAPING DIVISION BUDGET FY 2020-2021
001-1730-541
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 17/18
ACTUAL
FY 18/19
BUDGET
FY 19/20
ESTIMATE
FY 19/20
CM RECOM
FY 20/21
0011730 5411210 SALARIES - REGULAR 262,810 293,595 288,182 288,182 233,322
0011730 5411410 OVERTIME 10,859 8,038 5,000 5,000 5,000
0011730 5412110 F.I.C.A. 18,940 23,698 22,428 22,428 18,232
0011730 5412210 PENSION PLAN CONTRIBUTION 12,238 15,354 20,391 20,391 15,194
0011730 5412220 ICMA 1,980 2,065 2,007 2,007 2,772
0011730 5412310 GROUP HEALTH INSURANCE 47,232 51,045 53,469 53,469 40,046
0011730 5412410 WORKER'S COMPENSATION 15,235 15,211 20,075 20,075 23,842
TOTAL PERSONNEL SERVICES 369,294 409,006 411,552 411,552 338,408
0011730 5413450 CONTRACTUAL SERVICES 36,724 29,591 65,000 65,000 65,000
0011730 5414070 TRAVEL AND CONFERENCE 65 120 250 0 250
0011730 5414080 EMPLOYEE EDUCATION 69 0 500 0 500
0011730 5414120 COMMUNICATION 720 707 1,080 1,080 1,080
0011730 5414625 LANDSCAPE MAINTENANCE 13,935 33,700 60,000 60,000 60,000
0011730 5414640 MAINT & REP.STREETS & PARKWYS 19,463 19,411 20,000 20,000 20,000
0011730 5414650 ELECTRICITY-STREET LIGHTS 145,810 128,359 150,000 150,000 150,000
0011730 5414670 MAINT & REP-GDS & STRUCT 3,732 4,222 10,000 10,000 10,000
0011730 5415210 SUPPLIES 892 3,755 5,000 5,000 5,000
0011730 5415220 UNIFORMS 2,750 3,519 3,500 3,500 3,500
0011730 5415245 TOOLS 500 370 500 0 500
TOTAL OPERATING EXPENSES 224,660 223,754 315,830 314,580 315,830
TOTAL STREET MAINTENANCE 593,954 632,760 727,382 726,132 654,238
186
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 175
PUBLIC WORKS MOTOR POOL DIVISION
001-1760-519
MISSION
The Division provides preventive maintenance and repair of public works automotive and
mechanical equipment that will protect the public’s investment in these resources as well as to
provide safe and dependable units for City personnel to perform their duties effectively with
minimum downtime to vehicles.
MOTOR POOL DIVISION FUNCTION
Equipment Maintenance (Motor Pool) Division is responsible for: maintaining and servicing the
City’s entire vehicular fleet and equipment; performing preventative vehicle maintenance;
managing and maintaining vehicle inventory as well as fuel inventory; arranging for underground
fuel storage tank inspections; purchasing and managing our heavy equipment City fleet;
responsible for Landscape maintenance of mower, saws, tools and other lawn equipment;
monitor fuel system and conducts fuel level checks.
EQUIPMENT MAINTENANCE (MOTOR POOL) DIVISION ACCOMPLISHMENTS FOR FY 2020
Motor Pool staff attended repair and maintenance trainings concerning the City’s fleet
Evaluated fleet inventory and performed preventive maintenance to ensure that
vehicles are operating at maximum capacity.
Continued with removal of truck tire cylinders as opposed to contracting it out.
Upgraded the Motor Pool with the purchase of new tools and equipment. This
enabled staff to effectively and efficiently make necessary repairs to vehicles and
heavy equipment.
Continued to perform the repairs of Heavy-Duty Truck brakes.
Maintained procedure/schedule for police vehicle oil changes.
Maintained preventative maintenance for Park vans.
Maintained Preventative Maintenance Program to prevent oil and hydro leaks in the
streets throughout the City.
187
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 176
Perform additional repairs on Heavy Duty trucks not previously repaired by the Motor
Pool (such as: A/C, transmissions, brakes, engine removals and front-end repairs).
EQUIPMENT MAINTENANCE (MOTOR POOL) DIVISION OBJECTIVES FOR FY 2021
Reduce fuel consumption as well as emission by replacing older vehicles through
replacement. Research for better fuel distribution system to facilitate control of
gasoline and diesel with fleet management.
Research technologies for vehicles with alternative propulsions, such as electric,
natural gas and hybrids.
Increase scheduled maintenance performance.
Continue to attend repair and maintenance trainings concerning the City’s fleet.
Update fleet work order software.
MOTOR POOL ACTIVITY REPORT
ACTIVITY
ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2017 FY 2018 FY 2019 FY 2020 FY 2021
Motor Pool Scheduled & Unscheduled
Services 1850 1790 1740 1700 1600
Motor Pool Road Call/Emerg. Serv. 60 46 50 58 50
Motor Pool Warranty Service 20 15 12 15 15
Generator Inspections 208 208 208 208 208
Fuel Level Checks 160 150 150 150 150
Police Oil Change 35 35 35
188
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 177
PUBLIC WORKS MOTOR POOL DIVISION BUDGET FY 2020-2021
001-1760-519
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 17/18
ACTUAL
FY 18/19
BUDGET
FY 19/20
ESTIMATE
FY 19/20
CM RECOM
FY 20/21
0011760 5191210 SALARIES - REGULAR 140,211 143,860 147,895 147,895 150,560
0011760 5191410 OVERTIME 162 506 4,000 4,000 4,000
0011760 5192110 F.I.C.A. 10,444 10,360 11,620 11,620 11,824
0011760 5192210 PENSION PLAN CONTRIBUTION 7,682 9,109 11,952 11,952 12,163
0011760 5192310 GROUP HEALTH INSURANCE 21,239 21,025 22,915 22,915 24,028
0011760 5192410 WORKER'S COMPENSATION 2,863 4,031 5,258 5,258 5,354
TOTAL PERSONNEL SERVICES 182,601 188,891 203,640 203,640 207,929
0011760 5194080 EMPLOYEE EDUCATION 0 99 250 250 250
0011760 5194120 COMMUNICATION 418 433 780 780 780
0011760 5194515 LIABILITY INSURANCE-AUTO 30,450 26,303 50,000 50,000 50,000
0011760 5194620 MAINT & REP-OPERAT EQUIP 8,850 19,790 15,000 1,000 1,000
0011760 5194680 MAINT & REP-OUTSIDE SER. 75,444 66,441 75,000 75,000 75,000
0011760 5195220 UNIFORMS 2,151 2,908 3,000 3,000 3,000
0011760 5195230 FUEL & LUB. 110,101 113,742 150,000 112,000 150,000
0011760 5195240 PARTS 60,237 60,581 70,000 70,000 70,000
0011760 5195245 OPERATING TOOL 532 435 1,000 1,000 1,000
0011760 5195250 TIRES 27,913 19,891 25,000 25,000 25,000
0011760 5195260 CHEMICALS/SUPPLIES 439 1,570 2,000 2,000 2,000
TOTAL OPERATING EXPENSES 316,535 312,193 392,030 340,030 378,030
TOTAL MOTOR POOL 499,136 501,084 595,670 543,670 585,959
189
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 178
PUBLIC WORKS ENGINEERING AND CONSTRUCTION DIVISION
001-1790-519
MISSION
To provide citizens with professional engineering services in support of information collection and
archiving, planning, permitting, design and administration of all public infrastructure construction
programs; provide engineering and technical services, construction administration, inspection
and quality assurance for all infrastructure construction projects.
ENGINEERING AND CONSTRUCTION DIVISION FUNCTION
Engineering and Construction Division is responsible for managing the City’s Capital Improvement
Plan, which mainly includes projects involving traffic calming; drainage; roadways; sidewalks; and
street lighting; performing stormwater utility activities; assisting Planning Department in the
City’s flood/community rating system; assisting the public with inquiries related to design and
construction activities; administering public workshops for City projects; reviewing engineering
plans from consultants and contractors per City standards; directing City engineering consultants
and contractors; issuing RFP’s for design and bids for construction; coordinating efforts with other
governmental agencies; issuing permits for construction within public right of way; reporting
traffic concerns from residents to Miami Dade County and FDOT; managing State annual National
Pollutant Discharge Elimination System (NPDES) permit for City stormwater systems; maintaining
and updating City master plans for stormwater, maintaining as-built records; establishing traffic
studies to implement traffic calming projects; monitoring and managing emergency hurricane
debris clearance and removal; manage canal routine maintenance contracts with Miami-Dade
County and grant funds project reporting.
Engineering & Construction Accomplishments for FY 2020
Traffic Calming Projects: Started construction of traffic calming improvements in the Cocoplum
neighborhood area.
• Traffic Study: Executed an amendment with Miami-Dade County to the Interlocal Traffic
Agreement to reduce the thresholds as a result of traffic studies. Traffic calming devices
will be implemented pending approval of local residents. A comprehensive traffic study
will be developed from resident concerns on speeding and cut through traffic in City
neighborhoods.
• Stormwater Structure Cleaning: Continued to provide cleaning and maintenance services
for stormwater drainage inlets and systems throughout the City with truck mounted
vacuum units. This service provides quality assurance of the drainage structures
190
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 179
throughout the City and prevents flooding by maintaining the catch basin free of debris,
thus able to absorb the maximum capacity of stormwater from a storm event.
• Drainage improvements SW 59th Avenue between SW 74th Street and SW 80th Street:
Completed construction of drainage improvements along SW 59th Avenue between SW
74th Street and SW 80th Street. This project provided drainage improvement along SW
59th Avenue between SW 74th Street and SW 80th Street as a continuation of the
drainage improvements construction completed along SW 74th Terrace between SW 58th
and SW 59th Avenue.
• SW 62nd Avenue Pedestrian & Bicyclist Mobility Enhancement Project (LAP): Completed
the design and construction drawings and obtained permit approval for the project. This
project consists of design and construction of on-road and off-road trail facilities for
pedestrian, bicyclists and other non-motorized forms of transportation including
sidewalks, bicycle infrastructure, curb and gutter, and a new drainage system.
Construction is scheduled to commence in FY20. This project received Transportation
Alternative Program (TAP) Grant thru the FDOT / Miami-Dade Metropolitan Planning
Organization.
• Road Pavement Reduction at SW 69th St & 63rd Ct and SW 69th St & 63rd Ave: Completed
the design and construction drawings and obtained permit approval to install a new
roundabout at the intersection of SW 69th Street and 63rd Avenue and reduce the
amount of pavement at the radii of SW 63rd St and SW 63rd Ct to reduce the speed of
vehicles making high speed turns. Construction is scheduled to commence in FY20.
• Road Grading and Improvements to the Intersection at SW 59th Ave & SW 87th St: A
Consultant was hired to provide professional services to develop design drawings and
construction oversight to mill and resurface the existing roadway to alleviate drainage
spot flooding due to substandard grading in the area. The scope will consist of obtaining
topographic and boundary survey and re-grading the intersection to alleviate the spot
flooding conditions by providing proper rainwater flow to the existing catch basin.
• SW 64th Street and Bike Lane Improvements: Completed the design for SW 64th Street
and Bike Lane Improvements, a Miami Dade County CDBG/ PHCD grant funded project.
This project is part of a continuing effort to enhance the transportation system and
mobility choices for the residents and visitors to the City of South Miami. It was identified
in the South Miami Intermodal Transportation Plan (SMITP). The SMITP was adopted in
early 2015, with a focus on pedestrian safety and mobility. The project includes buffered
bike lanes, landscaping, signage, pavement marking and resurfacing along SW 64th Street
between SW 57th and SW 62nd Avenue. A main priority of this Project is to provide a safer
environment for pedestrians, cyclists, and residents. Construction is scheduled to
commence in FY20.
191
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 180
• Citywide Neighborhood Greenway Sharrows and signs: Completed the design to install
approximately 630 greenway sharrows throughout the City. This project is part of a
continuing effort to enhance the transportation system and mobility choices for the
residents and visitors to the City of South Miami. It was identified in the South Miami
Intermodal Transportation Plan (SMITP). The SMITP was adopted in early 2015, with a
focus on pedestrian safety and mobility. Construction is scheduled to commence in FY20.
• Sunset Drive Landscape Improvements from US-1 to SW 57th Avenue: A Consultant was
hired to develop a design and prepare necessary construction drawings to provide shade
trees and improve the landscape within the limits of the project as well as provide minor
traffic operational improvements. The project was halted in an effort to implement a
complete street design. A truck and parking study was completed but the businesses did
not approve the parking study. The design is moving forward without the parking and
truck recommendations.
• Sunset Drive Road Modifications west of 61Ct & Landscape from US-1 to 69th Ave:
Completed the design and construction drawings and obtained permit approval to
provide roadway improvements in the alignment west of SW 61st Court and improve the
landscape within the limits of the project. Construction is scheduled to commence soon.
• Citywide Directional Street signs replacement: The installation of the new street signs is
completed where a City of South Miami street intersect another City of South Miami
Street and where a City of South Miami Street intersect a Miami-Dade County or State
roadways. Work is on-going to upkeep and replace damage signs throughout the City.
• Sidewalk Repairs: Completed several sidewalk repairs throughout the City.
• Road Resurfacing & Reconstruction: The City of South Miami Engineering & Construction
Division prepared a Citywide Road Resurfacing Master plan for this fiscal year and the
following projects were prioritized and completed: Roadway Resurfacing was performed
at the following locations:
• SW73 ST (57 CT to 58 AVE)
• SW 61 AVE (59 ST to 60 TR)
• SW 58 AVE (87 ST to 5800)
• SW 87 ST (59 AVE to 60 AVE)
• SW 84 ST (60 AVE to 62 AVE)
• SW 84 ST (57 AVE to 59 AVE)
• SW 59 AVE (83 ST to 84 ST)
• SW 58 AVE (84 ST to 85 ST)
• SW 60 AVE (81 ST to 82 ST)
• SW 58 CT (78th ST to 80th ST)
192
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 181
• Water and Sanitary Sewer Master Plan – The City completed the design and permitting of
priority project for Sub-Area K and issued a work order to a Consultant for the water main
extensions and installation of new water meter services as recommended in the City of
South Miami Sanitary Sewer Master Plan to over 100 homes. The master plan identifies
areas within the City that are currently not serviced by a public sanitary sewer system,
provides information on existing sewer systems, and includes a layout of the proposed
systems.
• Welcome signs: The City of South Miami Gateway Monument Welcome Signs was
completed at Fuchs Park on US-1. The City is evaluating the installation at Dante Fascell
Park, located on Red Road as well as smaller entry signs to be implemented at various
other City entry sites.
• PDES Permit: Compiled information necessary for and completed and submitted the
National Pollutant Discharge System (NPDES) Municipal Separate Storm Sewer System
(MS4) Report to Florida Department of Environmental Protection to ensure proper
protection of our surface waters from inappropriate storm water discharge.
• Grants: Coordinated with the City Manager’s Office and provided technical support for
the application of several grants important for the efficient management of the
Engineering Department by seeking revenues other than from the General Fund for these
essential projects.
• Miscellaneous projects:
Art in the Park - Completed the design and installation of three (3) sculptures at
Dante Fascell Park.
Solar Panels for City Facilities: The City solicited for a Design-Build firm to provide
turnkey services for the design, permitting, supply and installation of rooftop grid-
tied photovoltaic systems and related materials at the Public Works
Administration building and to the Murray Park Aquatic Center by a licensed solar
installer for commercial properties
Provide oversight to directional signs for City’s parking facility
Complete several striping projects Citywide
Provide management support to House demolition
Reviewed drawings for the FDOT DOT RRR Project US#1 from north of SW 80th
Street to South of Riviera Drive
193
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 182
ENGINEERING & CONSTRUCTION OBJECTIVES FOR FY 2021
Continue to implement traffic calming devices throughout the City
Perform drainage improvements throughout the City, per the Stormwater Master Plan
Implement recommendations from the South Miami Intermodal Transportation Plan
Continue road resurfacing and reconstruction.
Continue sidewalk improvements and repairs.
Continue to provide transit facility improvements throughout the City.
Continue design for citywide water & sewer upgrades, as per the Sanitary Sewer
Master Plan
Provide maintenance and repairs to City street signs
Continue to coordinate projects with Miami-Dade County and Florida Department of
Transportation.
ENGINEERING AND CONSTRUCTION DIVISION
ACTIVITY
ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2017 FY 2018 FY 2019 FY 2020 FY 2021
Mgmt. of Construction Projects 38 23 21 24 23
Permits Issued 100 90 88 113 114
Permits Handled 110 100 98 125 96
194
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 183
PUBLIC WORKS ENGINEERING & CONSTRUCTION DIVISION BUDGET 2020-2021
001-1790-519
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 17/18
ACTUAL
FY 18/19
BUDGET
FY 19/20
ESTIMATE
FY 19/20
CM RECOM
FY 20/21
0011790 5191210 SALARIES & WAGES - REGULAR 145,613 149,278 163,808 163,808 166,803
0011790 5192110 F.I.C.A. 10,903 11,751 12,531 12,531 12,760
0011790 5192210 PENSION PLAN CONTRIBUTION 0 0 0 0 7,178
0011790 5192220 ICMA 10,193 9,512 11,439 11,439 4,470
0011790 5192310 GROUP HEALTH INSURANCE 14,561 13,006 15,277 15,277 16,019
0011790 5192410 WORKER'S COMPENSATION 271 381 490 490 499
TOTAL PERSONNEL SERVICES 181,541 183,928 203,545 203,545 207,729
0011790 5193450 CONTRACTUAL SERVICES 0 0 10,000 5,000 10,000
0011790 5194070 TRAVEL & CONFERENCE 2 0 500 500 500
0011790 5194080 EMPLOYEE - EDUCATION 185 0 500 500 500
0011790 5194120 COMMUNICATION 1,438 707 1,560 1,560 1,560
0011790 5195205 COMPUTER EQUIPMENT 0 0 500 500 500
0011790 5195210 SUPPLIES 1,792 2,068 2,500 2,500 2,500
0011790 5195410 MEMBERSHIPS & SUBSCRIPTIONS 0 310 1,000 1,000 1,000
TOTAL OPERATING EXPENSES 3,417 3,085 16,560 11,560 16,560
TOTAL ENGINEERING & CONSTRUCTION 184,958 187,013 220,105 215,105 224,289
195
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 184
POLICE DEPARTMENT
196
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 185
Chief of Police
Rene Landa
Assistant Chief of
Police
Captain Operations
Bureau
Criminal Investigations
Division
Lieutenant
Sergeant
Special Invest. Unit
(SIU)
General Investigations
(GIU)
Uniform Patrol Division
3 Lieutenants
Sergeant
A Shift
Sergeant
B Shiftl
Sergeant
C Shift
Patrol
Reserves
Captain Administration
Bureau
Communications
Division
Comm. Manager
Comm. Coordinator
A Shift
B Shift
C Shift
Support Services
Division
Sergeant
Fleet Mgt. & Equip.
Property & Evidence
Unit
Training
Senior Training Officer
Professional
Compliance
Sergeant
Administrative
Assistant to the Chief
POLICE ORGANIZATIONAL CHART
197
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 186
POLICE DEPARTMENT
001-1910-521
MISSION
To deliver professional police services in partnership with the people we serve, in order to
provide a safe and secure environment for all.
POLICE DEPARTMENT FUNCTION
To be a world class law enforcement agency, one that exhibits traits for other agencies to
emulate, one that is constantly endeavoring to improve and stay on the cutting edge of the
policing profession; an agency that impresses its citizens the first and every time, always striving
to improve upon its successes and one that empowers and encourages its employees to serve the
public and protect life and property with dignity, honor and pride.
POLICE DEPARTMENT ACCOMPLISHMENTS FOR FY 2020
Continued expanding community outreach programs such as CAST and National Night
Out
Expanded Criminal Investigations tasks and missions.
Introduced its first hybrid patrol vehicles to the fleet
Expanded PAL athletic programs
Decreased crime for 7 years in a row
Continued active shooter training with local schools and possible target institutions
Department was re-accredited with the Commission on Florida Accreditation
Department provided its officers with the latest in less than lethal and body worn
camera technology
Initiated its drone program
Modified the downtown walking beat to provide more homeless outreach and build
better relationships with the public
198
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 187
POLICE DEPARTMENT OBJECTIVES FOR FY 2021
• Decrease cost for its fleet by reducing its size and finding alternative vehicle options.
Refresh patrol computers utilizing forfeiture monies.
Continue inter-agency relationships to assist in long term initiatives
Enhance community outreach utilizing programs such as Coffee with a Cop, CAST and
PAL
Continue developing active shooter training for private institutions and local area
schools
Technology enhancements which will provide more efficient response to the
community’s needs.
199
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 188
POLICE DEPARTMENT ACTIVITY REPORT
ACTIVITY
ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2017 FY 2018 FY 2019 FY 2020 FY 2021
Administrative:
Employment Applicants processed 16 20 15 20 12
Internal Investigations Conducted 12 12 12 5 5
Employee Training Hours 4,000 4,000 3,800 3,800 3,800
Vehicles Purchased 8 8 9 8 6
Property & Evidence Handled 550 525 515 510 505
Communications:
Total Calls for Service 13,600 11,600 14,120 14,500 14,250
Crime Analysis:
Total Violent Crimes 90 65 42 40 40
Total Non-Violent Crimes 690 700 556 550 525
Total Crime Offenses 780 765 598 590 565
Patrol:
Total Arrests 829 550 636 600 500
Citations - Moving Violations 9,042 8,500 5,784 6,000 5,500
Non-Moving & Parking 3,109 3,000 2,390 2,000 2,000
Written Reports 3,947 3,200 3,472 3,500 3,250
Assigned Calls 13,751 12,500 13,146 13,400 13,250
Criminal Invest. Division:
Total Cases Assigned 798 800 897 900 850
Total Cases Cleared 312 300 290 290 290
Total Arrests 36 40 45 40 45
Crime Scenes Processed 42 50 49 45 40
Total Reports Written 866 950 995 1,000 950
200
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 189
POLICE BUDGET FY 2020-2021
001-1910-521
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 17/18
ACTUAL
FY 18/19
BUDGET
FY 19/20
ESTIMATE
FY 19/20
CM RECOM
FY 20/21
0011910 5211210 SALARIES - REGULAR 3,428,182 3,724,621 3,994,288 3,994,288 4,157,100
0011910 5211410 OVERTIME 127,961 161,605 150,000 150,000 150,000
0011910 5211411 OVERTIME-HOLIDAY PAY 51,164 63,781 62,000 62,000 62,000
0011910 5211413 OVERTIME-RED LIGHT CAMERAS 159 7,759 10,000 10,000 10,000
0011910 5211510 SPECIAL PAY-EDUCATION INCEN. 27,616 29,903 32,053 32,053 31,872
0011910 5211530 HAZARD PAY 54,300 59,850 65,250 65,250 67,860
0011910 5212110 F.I.C.A. 305,149 325,526 329,990 329,990 342,631
0011910 5212210 PENSION CITY CONTRIBUTION 472,708 511,909 411,913 411,913 435,295
0011910 5212220 DEFERRED COMP. CONTRIBUTION 20,505 22,335 26,820 26,820 21,792
0011910 5212310 GROUP HEALTH INSURANCE 392,006 391,696 450,642 450,642 472,531
0011910 5212410 WORKER'S COMPENSATION 64,778 69,933 111,225 111,225 120,059
TOTAL PERSONNEL SERVICES 4,944,528 5,368,918 5,644,181 5,644,181 5,871,140
0011910 5213116 ANNUAL PHYSICALS 9,160 7,980 17,160 13,620 17,160
0011910 5213450 CONTRACTUAL SERVICES 156,630 104,216 207,429 178,139 196,598
0011910 5213452 RED LIGHT CAMERAS 193,623 192,224 307,440 204,960 204,960
0011910 5213456 CONTRACTUAL SCHOOL CROSSING 59,152 65,287 130,442 71,000 75,000
0011910 5213490 CRIME PREVENTION PROGRAMS 6,535 3,949 9,000 7,900 9,000
0011910 5214070 TRAVEL & CONFERENCE 10,636 15,088 15,990 11,990 8,990
0011910 5214080 TRAINING & EDUCATION 23,945 27,582 37,677 24,077 27,277
0011910 5214110 POSTAGE 1,366 1,366 1,800 1,300 1,800
0011910 5214120 COMMUNICATION 31,155 33,338 61,440 61,440 61,440
0011910 5214510 LIABILITY INSURANCE-AUTO 0 0 120,000 120,000 120,000
0011910 5214515 AUTO INSURANCE 70,036 49,007 74,557 74,557 74,557
0011910 5214591 POLICE ACC.DTH & DIS. INSURANCE 0 0 0 0 0
0011910 5214620 MAINT & REPAIR EQUIPMENT 5,112 1,864 17,800 9,500 15,800
0011910 5214630 MAINT & REPAIR COMM EQMT 4,740 3,330 10,000 9,300 9,700
0011910 5214632 INTERNET SERVICE 0 0 1,200 0 1,200
0011910 5214710 PRINTING- INFRASTRUCTURE 5,086 4,511 7,380 7,380 7,380
0011910 5214960 SPECIAL INVESTIGATIONS 1,000 3,000 5,000 4,000 5,000
0011910 5214970 EMPLOYEE TESTING 8,755 5,631 21,890 8,480 14,510
0011910 5215205 COMPUTER EQUIPMENT 10,722 2,964 7,145 4,095 3,095
0011910 5215210 SUPPLIES 93,017 87,454 133,395 120,065 114,678
0011910 5215220 UNIFORMS 60,776 65,872 90,800 75,725 85,650
0011910 5215230 FUEL 111,471 109,171 133,383 120,000 133,383
0011910 5215410 MEMBERSHIPS & SUBSCRIPTIONS 9,742 6,598 9,065 5,665 8,990
TOTAL OPERATING EXPENSES 872,659 790,432 1,419,993 1,133,193 1,196,168
201
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 190
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 17/18
ACTUAL
FY 18/19
BUDGET
FY 19/20
ESTIMATE
FY 19/20
CM RECOM
FY 20/21
0011910 5217110 DEBT SERVICE- PRINCIPAL 68,397 0 0 0 0
0011910 5217210 DEBT SERVICE- INTEREST 0 0 0 0 0
TOTAL DEBT SERVICE 68,397 0 0 0 0
0011910 5219920 CONTINGENCY 0 0 5,000 5,000 5,000
OTHER FUNDING SOURCE 0 0 5,000 5,000 5,000
TOTAL POLICE DEPARTMENT 5,885,584 6,159,350 7,069,174 6,782,374 7,072,308
202
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 191
PARKS AND RECREATION DEPARTMENT
203
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 192
Parks & Recreation
Director
Quentin Pough
Recreation
Assistant Director
Parks &
Community Center
Recreation
Supervisor II
(Operations)
Rec. Leader
(FT-2)
Rec. Aide
(PT-5)
Rec. Leader
(PT-1)
Recreation
Supervisor II
(Programs)
Recreation Leader
(PT -2)
Instructor
(PT-2)
Recreation
Leader
(FT-1)
Recreation Aide
(PT-5)
Recreation Aide
(PT-7)
Seasonal
Senior Center
Senior Site
Manager
Community Pool
Lifeguard
(PT-4)
Seasonal
Lifeguard II
(PT -1)
Seasonal
Tennis
Tennis Operation
Supervisor
Recreation Aide
(PT-3)
Tennis Pro
(Contractor)
(PT-6)
Maintence
Worker I
(PT-1)
Park Maintenance
Park
Superintendent
Maintenance
Worker II (FT-1)
Maintenance
Worker I
(FT-1)
Special Events
Coordinator
Administrative
Office
Admin. Assist. I
Community
Outreach
Coordinator
PARKS AND RECREATION ORGANIZATIONAL CHART
204
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 193
PARKS AND RECREATION DEPARTMENT
001-2000-572
MISSION
Our mission is to provide a comprehensive system of parks and facilities, and quality recreational
programs and services that will enrich the lives of our residents and visitors.
PARKS AND RECREATION DEPARTMENT FUNCTION
Planning and developing parks and facilities that are environmentally sensitive, provide diverse
leisure-time opportunities, support the community's vision and desires, and will maintain their
value over time. Providing high quality, high impact recreation experiences by organizing,
promoting, and delivering programs and services to our community. Responding to our
customers’ needs through trust and communication. Promoting collaborative efforts with other
agencies and businesses to help obtain the vision of the community and providing the quality of
life for residents, businesses, and visitors that make people choose South Miami over other areas.
PARKS AND RECREATION DEPARTMENT ACCOMPLISHMENTS FOR FY 2020
• Promoted positive customer service and
• Maintained fiscal responsibility throughout the Department.
• Provided accessible and diverse recreational opportunities through a full range of
programs and activities to address community needs such as health and fitness, science
and technology and childcare.
• Brought in sponsorships, donations and grant support to supplement special events,
recreational programs and capital projects.
PARKS AND RECREATION DEPARTMENT OBJECTIVES FOR FY 2021
Maximize utilization of the Mobley Building through community programs and leverage
partnerships.
Continue to expand the level of public information and social media efforts in order to
increase awareness of programs, events and park updates.
Utilize surveys, community meetings and other methods to involve community members
when considering updates or changes to programs, parks and facilities.
Maximize financial efficiency for non-youth programs and ensure contractual compliance.
205
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 194
PARKS AND RECREATION DEPARTMENT ACTIVITY REPORT
ACTIVITY ACTUAL
FY 2017
ACTUAL
FY 2018
ACTUAL
FY 2019
PROJECTED
FY 2020
ESTIMATED
FY 2021
Youth Football Players 190 210 210 160 160
Youth Cheerleaders 75 60 75 50 45
Youth Basketball Players 0 20 45 70 80
# of STEM Participants 300 600 1,500 875 1,500
# of Attendees for Movie In The Park 500 600 800 800 800
Senior Weekday Meals Served/Delivered 14,475 14,300 19,500 43,600 19,500
Senior Home Delivery Meals 3,640 6,700 7,100 7,100 7,200
Fuchs Pavilion Rental (pavilion) 30 40 40 40 40
Dante Fascell Park Rental (pavilion) 248 270 270 180 270
Dison Park Rental (gazebo) 0 0 5 2 5
206
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 195
PARKS AND RECREATION BUDGET FY 2020-2021
001-2000-572
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 17/18
ACTUAL
FY 18/19
BUDGET
FY 19/20
ESTIMATE
FY 19/20
CM RECOM
FY 20/21
0012000 5721210 SALARIES - REGULAR 318,703 344,227 345,977 345,977 420,504
0012000 5722110 F.I.C.A. 24,729 26,480 26,467 26,467 32,169
0012000 5722210 PENSION PLAN CONTRIBUTION 12,381 15,731 20,549 20,549 32,433
0012000 5722220 ICMA 5,497 5,031 6,011 6,011 0
0012000 5722310 GROUP HEALTH INSURANCE 35,576 35,261 38,192 38,192 48,056
0012000 5722410 WORKER'S COMPENSATION 7,282 10,921 15,569 15,569 18,923
TOTAL PERSONNEL SERVICES 404,168 437,651 452,765 452,765 552,085
0012000 5723450 CONTRACTUAL SERVICES 26,513 23,027 32,320 19,380 19,980
0012000 5724070 TRAVEL & CONFERENCE 33 419 448 125 340
0012000 5724080 EMPLOYEE EDUCATION 3,361 3,381 4,260 1,350 2,780
0012000 5724110 POSTAGE 190 1,962 2,250 1,950 2,150
0012000 5724120 COMMUNICATION 2,382 2,816 3,800 3,336 3,892
0012000 5724310 UTILITIES - ELECTRICITY 0 0 0 2,100 8,400
0012000 5724320 UTILITIES - WATER 0 0 0 350 1,400
0012000 5724515 LIABILITY INSURANCE- AUTO 7,953 5,495 8,357 8,357 8,357
0012000 5724632 INTERNET SERVICE 450 0 0 0 0
0012000 5724670 MAINT & REP-PARK FACILITIES 0 -41 0 0 0
0012000 5724710 COPY MACHINE 2,670 2,086 5,003 5,003 7,463
0012000 5724820 SPECIAL EVENTS 49,017 59,274 55,450 31,100 54,800
0012000 5725205 COMPUTER EQUIPMENT 890 3,047 8,780 7,500 7,700
0012000 5725210 SUPPLIES 4,879 4,190 4,900 3,000 4,000
0012000 5725220 UNIFORMS 3,275 2,601 4,490 2,104 2,850
0012000 5725230 FUEL 7,511 7,481 9,378 9,378 9,378
0012000 5725410 MEMBERSHIP & SUBSCRIPTION 235 350 950 800 800
0012000 5725630 FOOTBALL 54,886 58,412 58,198 40,875 58,625
0012000 5725631 CHEERLEADERS 15,635 22,244 18,100 11,546 14,500
0012000 5725670 SPECIAL RECREATION PROGRAMS 20,852 20,610 19,280 9,699 14,800
0012000 5725680 SENIOR CITIZENS PROGRAMS 35,921 37,703 45,135 35,709 41,452
TOTAL OPERATING EXPENSES 236,653 255,057 281,099 193,662 263,667
0012000 5729920 CONTINGENCY 0 0 5,000 0 5,000
OTHER FUNDING SOURCE 0 0 5,000 0 5,000
TOTAL RECREATION 640,821 692,708 738,864 646,427 820,752
207
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 196
GIBSON-BETHEL COMMUNITY CENTER
001-2020-572
MISSION
The mission statement of the Gibson-Bethel Community Center is to promote and provide quality
activities and services that will contribute to the physical, mental, emotional, and social well-
being of the community.
GIBSON-BETHEL COMMUNITY CENTER FUNCTION
The Gibson-Bethel Community Center is approximately 30,000 square foot facility with a fitness
room, a basketball gymnasium, multipurpose room, arts and craft room, classroom space for
programs and activities and a computer lab. The Community Center offers a variety of activities
and classes for people of all ages. A strong emphasis is placed on youth-oriented programs such
as afterschool programs, tutorial sessions, summer camps, youth sports, cultural arts, fitness and
enrichment programs such as music production and arts. In addition, the community center is
utilized for meetings, conferences, educational seminars and special events.
GIBSON-BETHEL COMMUNITY CENTER ACCOMPLISHMENTS FOR FY 2020
• Provided a well-maintained and safe community center by preventing and minimizing
injuries to users and continuing to monitor and maintain existing equipment and spaces
within the community center to ensure longevity and safety.
• Provided opportunities for recreation experiences that are distributed equitably
throughout the city and available regardless of income.
• Explored expanded, in-demand program services, such as additional STEM opportunities
and teen programs.
208
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 197
GIBSON-BETHEL COMMUNITY CENTER OBJECTIVES FOR FY 2021
Transition to an easy-to-use digital software and mobile application for After School
and Camp Programs. The application will provide contactless mobile features to
better manage check-in/check-out, tuition payments, and parent/guardian
communication.
Expand teen program (ages 12-17) to include programs that enhance job readiness
(i.e. Babysitting & Computer Coding courses).
Increase membership and participation in the Silver Sneakers FLEX group fitness
classes and Silver Sneaker fitness center memberships by 25%.
GIBSON-BETHEL COMMUNITY CENTER ACTIVITY REPORT
ACTIVITY ACTUAL
FY 2017
ACTUAL
FY 2018
ACTUAL
FY 2019
PROJECTED
FY 2020
ESTIMATED
FY 2021
One Day Camp Participants 110 125 125 75 125
Spring Camp Participants 40 40 40 0 40
Winter Camp Participants 28 35 35 15 35
Summer Camp Participants 100 100 100 45 100
After School Program Participants 94 100 85 100 100
Fitness Center Memberships & Passes 142 160 165 165 165
Boot Camp 281 35 35 20 25
Jazzercise 50 60 60 60 60
Facility Rentals 252 200 200 120 200
209
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 198
GIBSON-BETHEL COMMUNITY CENTER FY 2020-2021
001-2020-572
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 17/18
ACTUAL
FY 18/19
BUDGET
FY 19/20
ESTIMATE
FY 19/20
CM RECON
FY 20/21
0012020 5721210 SALARIES - REGULAR 177,551 170,867 181,305 181,305 194,789
0012020 5721310 SALARIES - PART TIME 226,646 228,385 252,889 252,889 228,379
0012020 5721310 SALARIES - OVERTIME -30 0 0 0 0
0012020 5722110 F.I.C.A. 30,127 29,952 33,216 33,216 32,372
0012020 5722210 PENSION PLAN CONTRIBUTION 5,044 3,740 4,845 4,845 4,885
0012020 5722220 ICMA 6,279 6,302 8,398 8,398 9,307
0012020 5722310 GROUP HEALTH INSURANCE 32,794 32,459 38,192 38,192 40,046
0012020 5722410 WORKER'S COMPENSATION 10,641 14,569 19,539 19,539 19,043
TOTAL PERSONNEL SERVICES 489,052 486,274 538,384 538,384 528,821
0012020 5723450 CONTRACTUAL 1,956 10,073 9,080 4,001 8,280
0012020 5724310 UTILITIES-ELECTRICITY 46,146 60,000 60,000 47,000 55,000
0012020 5724670 MAINT & REP-GRDS & STRCTR 15,378 15,233 16,024 13,917 15,744
0012020 5724710 COPY MACHINE 1,481 1,194 2,460 2,460 2,460
0012020 5725205 COMPUTER EQUIPMENT 3,850 4,000 5,500 1,487 0
0012020 5725210 SUPPLIES 4,885 1,969 4,750 2,000 3,500
0012020 5725640 BASKETBALL 0 2,880 4,350 1,636 2,875
0012020 5725550 SCHOOL PROGRAM 6,891 14,032 19,900 6,735 12,900
0012020 5725660 SUMMER CAMP 11,758 16,657 13,950 5,050 10,900
TOTAL OPERATING EXPENSES 92,345 126,038 136,014 84,286 111,659
TOTAL COMMUNITY CENTER 581,397 612,312 674,398 622,670 640,480
210
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 199
PARKS LANDSCAPING DIVISION
001-1750-519
MISSION
The Parks Maintenance Division is committed in providing City residents with superior open
spaces and clean facilities, maintenance services that are efficient, cost effective, responsive and
responsible.
PARKS LANDSCAPING DIVISION FUNCTION
The Parks Landscape and Maintenance Division is committed to providing City residents with
clean parks and facilities, maintenance and landscape services that are efficient, cost effective,
responsive and responsible. Parks Landscaping and Maintenance Division is responsible for
maintaining all city parks and facilities, landscape, playgrounds, athletic fields, including capital
improvement projects. Other division functions include City-wide playground inspections,
overseeing division work order system, tree service and repairs.
PARKS LANDSCAPING DIVISION ACCOMPLISHMENTS FOR FY 2020
Preserve, protect, maintain, improve, and enhance natural resources, parkland, and
recreational opportunities.
Improved maintenance and operational efficiency throughout the park system by
regularly inspecting and addressing park facilities.
Continued to use capital to renew aging infrastructure.
Commenced execution of the City’s ADA Transition Plan for parks.
Continued to support park improvements and maintenance agreements with the
private sector.
211
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 200
PARKS LANDSCAPING DIVISION OBJECTIVES FOR FY 2021
Complete design and construction plans for Ludlam Glades Park and commence
construction incrementally.
Continue execution of the City’s ADA Transition Plan for parks.
Complete construction of new tennis and parking lot lights at Dante Fascell Park.
Complete ADA improvements and construction of new perimeter asphalt trail at
Fuchs Park.
Complete design and construction improvements for Marshall Williamson Park
CDBG Project
PARKS LANDSCAPING DIVISION ACTIVITY REPORT
ACTIVITY ACTUAL
FY 2017
ACTUAL
FY 2018
ACTUAL
FY 2019
PROJECTED
FY 2020
ESTIMATED
FY 2021
Cleaning of Parks' Bathrooms 3,120 1/day 2/day 2/day 2/day
Litter Pick-up in City Parks 2,704 Daily Daily Daily Daily
Mowing of 13 City Parks 390 30/yr. 30/yr. 30/yr. 30/yr.
Clean Pond (Fuchs Park) 1 2/yr. 2/yr. 2/yr. 2/yr.
Playground Inspections 96 1/month 1/month 1/month 1/month
# of Trees Planted 0 0 30 23 30
# of Soccer Fields Painted 0 0 132 100 120
# of Football Fields Painted 0 0 29 30 15
# of Baseball Fields Lined/Painted 0 0 235 235 200
212
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 201
PARKS LANDSCAPE BUDGET FY 2020-2021
001-1750-519
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 17/18
ACTUAL
FY 18/19
BUDGET
FY 19/20
ESTIMATE
FY 19/20
CM
RECOM
FY 20/21
0011750 5191210 SALARIES - REGULAR 113,159 141,325 175,047 175,047 136,182
0011750 5191410 SALARIES - OVERTIME 1,606 1,198 4,000 4,000 4,000
0011750 5192110 F.I.C.A. 8,512 10,881 13,697 13,697 10,724
0011750 5192210 PENSION PLAN CONTRIBUTION 5,470 9,053 13,457 13,457 11,043
0011750 5192220 ICMA 447 0 0 0 0
0011750 5192310 GROUP HEALTH INSURANCE 16,822 20,624 30,554 30,554 24,028
0011750 5192410 WORKER'S COMPENSATION 3,030 4,506 7,841 7,841 6,110
TOTAL PERSONNEL SERVICES 149,046 187,587 244,596 244,596 192,087
0011750 5193450 CONTRACTUAL SERVICES 136,799 178,133 179,378 153,669 172,140
0011750 5194070 TRAVEL AND CONFERENCE 0 340 400 0 200
0011750 5194120 COMMUNICATION 639 557 1,112 556 556
0011750 5194350 ELECTRICITY-CITY PARKS 51,274 38,379 50,000 44,000 50,000
0011750 5194420 OUTSIDE SERV RENTAL 0 0 1,000 500 1,000
0011750 5194515 AUTO INSURANCE 1,173 811 1,233 1,233 1,233
0011750 5194620 MAINTENANCE & REPAIRS 74,711 78,575 81,000 55,550 71,000
0011750 5195210 SUPPLIES 6,724 9,571 9,270 7,900 8,500
0011750 5195220 UNIFORMS 1,503 2,231 3,000 1,283 1,750
0011750 5195230 FUEL 6,643 6,420 8,047 8,047 8,047
0011750 5195410 MEMBERSHIPS & SUBSCRIPTIONS 250 250 335 0 0
TOTAL OPERATING EXPENSES 279,716 315,267 334,775 272,738 314,426
TOTAL LANDSCAPE MAINT. 428,762 502,854 579,371 517,334 506,513
213
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 202
PARKS LANDSCAPING DIVISION BUDGET HIGHLIGHTS
3450 Contractual Services –
Professional Landscape Services at 12 Parks 121,000
Palmer Park office internet & phone service 1,400
Waste Management Annual Permit Fee 30
Playground audit (7 playgrounds) once per year 0
Professional Athletic Field Maintenance 10,000
Monthly Monitoring of Burglar Alarm System 960
Toro Pest Management for Palmer Park 1,020
One Two Tree Pest Free: Flea & Tick Control Program for SOMI Dog Park 1,560
Misc. tree maintenance work at City Parks. Stump Removal 15,000
City park light repairs 20,000
MRC Plumbing - Back Flow Maintenance at Fuchs Park and Community Center 500
Miami Dade County Life Safety Permit (Palmer Park Concession Stand) 30
Emergency playground shade covers/awnings removal 0
Aquagenix (Fuchs Park pond maintenance) 640
TOTAL 172,140
214
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 203
COMMUNITY POOL
001-2030-572
MISSION
The mission statement of the Community Pool is to promote and provide an excellent variety of
leisure opportunities to enhance the individual’s quality of life through exceptional aquatic
programs in an attractive, safe, and well-maintained pool facility.
COMMUNITY POOL FUNCTION
Murray Park Aquatic Center offers water-based programs for participants of all ages and
abilities six (6) months throughout the year. Aquatic programs and courses are represented in
four (4) categories of function: recreational swim, learn-to-swim, water fitness and special
events.
COMMUNITY POOL ACCOMPLISHMENTS FOR FY 2020
Entered into multi-year agreement with a third-party partner, iswim Academy, to
deliver high-quality learn-to-swim classes for youth and adults.
Ensure opportunities for aquatic experiences are distributed equitably throughout
the city, and available regardless of income by attaining scholarships funding
through multiple sources.
Use best management and maintenance practices to ensure overall effective
management of aquatic center.
COMMUNITY POOL OBJECTIVES FOR FY 2021
As part of a multi-year agreement, effectively offer diverse aquatic learn to swim
programs for youth and adults with high customer satisfaction.
Maintain USA Swimming Foundation partnership and apply for learn to swim
scholarship funding through the USA Swimming Foundation Make a Splash grant
program.
Improve community awareness of the aquatic program and public swim offerings by
aggressively increasing marking to local schools, libraries and other South Miami
businesses.
Offer and fill two (2) public Lifeguard Training Courses and one (1) Junior Lifeguard
Training Course.
215
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 204
COMMUNITY POOL ACTIVITY REPORT
ACTIVITY
ACTUAL
FY 2017
ACTUAL
FY 2018
ACTUAL
FY 2019
PROJECTED
FY 2020
ESTIMATED
FY 2021
Lifeguard Certifications 12 12 8 5 10
Learn to Swim Participants (paid) 100 120 300 150 350
Water Aerobics (paid) 25 30 35 8 20
Facility Rentals 5 6 8 0 10
COMMUNITY POOL BUDGET FY 2020-2021
001-2030-572
SIX MONTHS OPERATIONS
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 17/18
ACTUAL
FY 18/19
BUDGET
FY 19/20
ESTIMATE
FY 19/20
CM RECOM
FY 20/21
0012030 5721310 SALARIES - PART TIME 42,056 45,239 53,159 53,159 52,540
0012030 5722110 F.I.C.A. 3,189 3,461 4,067 4,067 4,019
0012030 5722310 GROUP HEALTH INSURANCE -17 0 0 0 0
0012030 5722410 WORKER'S COMPENSATION 1,243 1,718 787 787 778
TOTAL PERSONNEL SERVICES 46,471 50,418 58,013 58,013 57,337
0012030 5723450 CONTRACTUAL SERVICES 20,790 16,692 23,095 8,350 19,020
0012030 5724080 EMPLOYEE EDUCATION 994 1,225 2,050 300 1,650
0012030 5724320 UTILITIES WATER & SEWER 21,813 22,012 25,000 16,000 25,000
0012030 5724350 ELECTRICITY 7,238 5,978 9,600 8,500 9,000
0012030 5724670 MAINTENANCE & REPAIR 9,391 7,009 10,000 7,000 10,000
0012030 5724820 SPECIAL EVENTS 811 884 2,000 1,166 2,000
0012030 5725210 SUPPLIES 6,562 8,570 9,500 3,500 7,000
0012030 5725220 UNIFORMS 780 498 900 900 900
TOTAL OPERATING EXPENSES 68,379 62,868 82,145 45,716 74,570
TOTAL COMMUNITY CENTER 114,850 113,286 140,158 103,729 131,907
216
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 205
COMMUNITY POOL BUDGET HIGHLIGHTS
6-Months of Operation
3450 Contractual Services –
Pool Chemicals (approx. $1,000.00 per Month) $8,500
Community lifeguard training class $500
CES Preventative Maintenance Service $2,700
Water Aerobics Instructor (3 classes weekly for 8 months @
$45/class) March through October $4,320
50 State Security: Video monitoring and alert services for 3 pool
cameras at $225 a month $2,700
Florida Health Department Operating Permits (main pool and
splash pad) $300
TOTAL 6 Month Operations $19,020
217
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 206
TENNIS
001-2010-572
MISSION
The City’s Parks and Recreation Department is committed to offering quality tennis facilities to
its residents and helping people enjoy life through the physical, mental, and social benefits of
fitness and tennis.
TENNIS FUNCTION
Dante Fascell Park’s Tennis Facility operates year-round and provides a safe, fun and effective
program schedule that offers many physical and social benefits for youth and adults. The
tennis facility offers women’s clinics, professional instructional training, afterschool program,
summer camp and youth activities, recreational play and more.
TENNIS ACCOMPLISHMENTS FOR FY 2020
Provide active tennis recreation for a wide range of individuals and age groups.
Use best management and maintenance practices to ensure overall effective facility
and program management of tennis center.
TENNIS OBJECTIVES FOR FY 2021
Generate a minimum of $60,000 (w/o lights) and $75,000 (w/ lights) in net profit.
Advertise for and execute evening tennis programming, such as team practices, Fit
Tennis, and Junior Team Tennis programs.
Secure two (2) men’s night league teams to practice and compete at Dante Fascell
Park
218
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 207
TENNIS ACTIVITY REPORT
ACTIVITY
ACTUAL
FY 2017
ACTUAL
FY 2018
PROJECTED
FY 2019
ESTIMATED
FY 2020
ESTIMATED
FY 2021
Drop-In Court Rentals (hours per month) 805 810 1,000 1,000 1,250
Winter Camp 37 40 40 48 48
Spring Camp 24 30 40 0 40
Summer Camp 175 175 175 90 180
After School Program 100 100 125 160 190
Adult Women's Clinic 75 80 80 54 90
Private Lesson (hours) 350 425 1,928 2,000 2,500
219
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 208
TENNIS BUDGET FY 2020-2021
001-2010-572
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 17/18
ACTUAL
FY 18/19
BUDGET
FY 19/20
ESTIMATE
FY 19/20
CM RECOM
FY 20/21
0012010 5721210 SALARIES - REGULAR 118,375 120,912 104,127 104,127 100,735
0012010 5721310 SALARIES - PART TIME 33,748 15,777 53,766 53,766 64,968
0012010 5721410 SALARIES - OVERTIME 0 763 0 0 0
0012010 5722110 F.I.C.A. 11,637 10,506 12,079 12,079 12,676
0012010 5722210 PENSION PLAN CONTRIBUTION 0 1,720 0 0 2,299
0012010 5722220 ICMA 6,387 6,460 7,289 7,289 7,051
0012010 5722310 GROUP HEALTH INSURANCE 14,185 14,039 7,638 7,638 8,009
0012010 5722410 WORKER'S COMPENSATION 3,852 5,333 7,105 7,105 7,457
TOTAL PERSONNEL SERVICES 188,184 175,510 192,004 192,004 203,195
0012010 5723450 CONTRACTUAL SERVICES 139,962 148,140 171,300 120,000 208,680
0012010 5724120 COMMUNICATION 443 353 1,020 566 566
0012010 5724125 TELEPHONE 1,564 1,125 1,800 500 0
0012010 5724620 MAINT & REP-OPERAT EQUIP 0 0 7,100 4,080 6,500
0012010 5724670 MAINTENANCE & REPAIR 5,687 5,500 10,700 4,260 7,400
0012010 5725205 COMPUTER EQUIPMENT 1,224 0 2,189 650 1,450
0012010 5725210 SUPPLIES 4,572 3,950 4,650 4,632 4,650
0012010 5725220 UNIFORMS 0 735 1,500 800 1,500
TOTAL OPERATING EXPENSES 153,452 159,803 200,259 135,488 230,746
TOTAL TENNIS 341,636 335,313 392,263 327,492 433,941
220
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 209
NON-DEPARTMENTAL
001-2100-519
The Non-Departmental budget was historically used in the past to allocate expenditures, which
would be incurred by the City, but was not provided specifically by a particular Department.
Certain expenditures, which includes debt, contingency, pension, contractual, etc are included
in this category.
The expenditures within the Non-Departmental budget have now been allocated within
relevant Departments. We believe this new process more appropriately allocates the
expenditure thus giving more clarity to the budget document and process. For example,
pension expenses have been allocated by Department based on the salary amounts within each
Department multiplied by the percentage of contribution, which the City contributes on behalf
of that employee based on salary.
General Contingency has been allocated under the City Manager’s Office. Audit expenditure
has been allocated to the Finance Department.
The Debt expense has been allocated to the City’s newly established Debt Service Fund, which
provides a more transparent picture of the City’s debt expense and contribution.
The Non-Departmental Section of the budget will continue to be used within the budget
document to indicate the transfers from General Fund to any other City Funds.
221
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 210
NON-DEPARTMENTAL BUDGET FY 2020-2021
001-2100-519
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 17/18
ACTUAL
FY 18/19
ADOPTED
FY 19/20
ESTIMATE
FY 19/20
CM RECOM
FY 20/21
0012100 5192250 SECTION 185 CONTRIBUTION 102,030 110,419 115,000 107,843 115,000
0012100 5199924 SETTLEMENTS 1,025,000 0 0 1,538,292 0
TOTAL PERSONNEL SERVICES 1,127,030 110,419 115,000 1,646,135 115,000
0012100 5819120 INTRA-GOV TRANSFER-DEBT SERVICE 390,027 329,345 391,070 391,070 389,289
0012100 5819130 INTRA-GOV EMERG RESERVES FUND 0 222,800 0 0 0
0012100 5819140 INTRA-GOV CAPITAL IMPROV PRO FUND 2,497,717 1,319,392 1,991,971 1,991,971 2,000,820
0012100 5819160 INTRA-GOV REVENUE STABILIZATION 0 0 0 0 0
0012100 5819161 INTRA-GOV GRANT MATCH 0 0 0 0 0
0012100 5819162 INTRA-GOV INSURANCE RESERVE 0 0 0 0 0
0012100 5819163 INTRA-GOV TAX EQUALIZATION 0 0 0 0 0
0012100 5819164 INTRA-GOV BUILDING CAPITAL RESERVE 0 0 0 0 0
0012100 5819165 INTRA-GOV PARKS ACQUISITION DEV 0 0 0 0 0
0012100 5819166 INTRA-GOV PEDESTRIAN CROSSING ADQ FUND 0 0 0 0 0
TOTAL TRANSFERS 2,887,744 1,871,537 2,383,041 2,383,041 2,390,109
TOTAL NON-DEPARTMENTAL 4,014,774 1,981,956 2,498,041 4,029,176 2,505,109
NON-DEPARTMENTAL BUDGET HIGHLIGHTS
9140 INTRA-GOVERNMENTAL CAPITAL IMPROVEMENT PROGRAM FUND - The CIP Fund
receives transfers from the General Fund based on the long-term capital budget needs of the
various City Departments, as determined by the Commission.
222
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 211
SPECIAL REVENUE FUNDS
STORMWATER DRAIN TRUST FUND
LOCAL OPTION GAS TAX TRUST FUND
HOMETOWN DISTRICT IMPROVEMENT TRUST FUND
PARKS AND RECREATION FACILITIES IMPACT FEE FUND
TREE TRUST FUND
PEOPLE TRANSPORTATION TAX FUND
REVENUE STABILIZATION ACCOUNT
GRANT MATCH RESERVE FUND
INSURANCE RESERVE FUND
TAX EQUALIZATION FUND
BUILDING FUND
CITY PARKS ACQUISITION DEVELOPMENT OPS AND MAINT FUND
PEDESTRIAN CROSSING ACQUISITION, DEVELOPMENT, OPS AND MAINT TRUST FUND
223
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 212
STORMWATER DRAIN TRUST FUND
CITY OF SOUTH MIAMI SPECIAL REVENUE FUND 111
STORMWATER DRAIN TRUST FUND BACKGROUND
On September 19, 2000, the City of South Miami Commission adopted Ordinance 21-00-1723
providing for the creation of a City of South Miami Stormwater Utility. In 1987, the United States
Congress amended the Clean Water Act to require the Environmental Protection Agency to
develop regulations for the permitting of stormwater discharges into the waters of the United
States of America. In addition, under the provisions of the “Florida Air and Water Pollution
Control Act,” (Chapter 403, Florida Statutes, at section 403.0891), local governments are required
to develop stormwater management programs.
As provided in the City of South Miami Ordinance and in accordance with a transfer approved by
the County, the City took operational control over the stormwater utility function within the
City’s boundaries. As such, the stormwater related revenues paid by the City of South Miami
residents on their County water bill will flow through to the City, after deduction of County
administrative costs, and be used to pay the expenses to carry out the stormwater related
activities.
STORMWATER FEES
The stormwater user fees were previously assessed through the water billing system managed by
the Miami-Dade County Water and Sewer Department (WASD). Customers with private water
wells and septic tanks were billed directly by the City of South Miami Finance Department. Now
stormwater user fees are collected as part of the property tax bill for all residents.
To determine the amount of runoff that will be generated (as measured by impervious
surfaces) an “ERU” (Equivalent Runoff Unit) is calculated. The ERU (Equivalent Residential Usage
Unit) is the estimated average of impervious area of developed residential properties for each
dwelling unit within the City of South Miami. The estimated average is calculated by dividing the
total estimated impervious area of developed residential properties by the estimated total
number of dwelling units. The square foot estimated average of impervious area of developed
residential properties shall be one (1) ERU for the purposes of fee calculation. In the City of South
Miami, an ERU was calculated to equal 1,865 square feet. Each single-family homeowner will
pay the cost for one (1) ERU. All other types of properties will pay for multiple ERUs based
upon the amount of their actual impervious area. Undeveloped property will pay no
stormwater utility fee until the land is developed. Ordinance 10-02-1778 set the ERU at $4.50
per month.
224
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 213
The money collected by South Miami from the Stormwater Utility Fee goes into a separate
Stormwater Drain Trust Fund for maintenance of existing catch basins, stormwater drains and
canal system and future construction of new facilities as may be recommended upon the
development of the Stormwater Master Plan.
225
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 214
STORMWATER DRAIN TRUST
CITY OF SOUTH MIAMI FUND 111
ACCT
NO ACCOUNT CLASSIFICATION
ACTUAL
FY 17/18
ACTUAL
FY 18/19
BUDGET
FY 19/20
ESTIMATE
FY 19/20
CM RECOM
FY 20/21
BEGINNING FUND BALANCE 161,976 242,583 229,455 229,455 293,015
REVENUES
1110000 3143000 UTILITY TAX-STORMWATER 4,154 239 10,000 5,000 10,000
1110000 3301000 INTERGOV REVENUE 376,815 413,581 400,000 400,000 400,000
1110000 3612000 INTEREST INCOME 7,570 8,852 7,000 7,000 7,000
TOTAL REVENUE 388,539 422,672 417,000 412,000 417,000
EXPENDITURES
1111730 5411210 REGULAR SALARY 36,819 39,335 40,256 40,256 40,969
1111730 5411410 OVERTIME 0 0 0 0 0
1111730 5412110 FICA 2,824 3,023 3,080 3,080 3,134
1111730 5412210 PENSION PLAN CONTRIB 1,980 2,003 2,163 2,163 3,221
1111730 5412310 GROUP HEALTH INSURANCE 7,040 6,931 7,638 7,638 8,009
1111730 5412410 WORKER'S COMPENSATION 2,812 4,078 5,303 5,303 3,575
TOTAL PERSONNEL SERVICES 51,475 55,370 58,440 58,440 58,908
1111730 5413450 CONTRACTUAL SERVICES 83,670 116,193 149,045 100,000 149,045
TOTAL OPERATING EXPENSES 83,670 116,193 149,045 100,000 149,045
1111730 5416490 CONSTRUCTION PROJECTS 22,787 114,237 220,000 40,000 150,000
TOTAL CAPITAL OUTLAY 22,787 114,237 220,000 40,000 150,000
1111730 5417100 DEBT - PRINCIPAL 0 0 0 0 0
1111730 5417200 DEBT- INTEREST 0 0 0 0 0
TOTAL DEBT EXPENSES 0 0 0 0 0
TOTAL EXPENDITURES 157,932 285,800 427,485 198,440 357,953
1111730 5819120 TRANSFER-GEN FUND 150,000 150,000 150,000 150,000 150,000
TOTAL OTHER FINANCING SOURCES 150,000 150,000 150,000 150,000 150,000
TOTAL FUND EXPENSES 307,932 435,800 577,485 348,440 507,953
ENDING FUND BALANCE 242,583 229,455 68,970 293,015 202,062
226
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 215
STORMWATER DRAIN TRUST FUND BUDGET HIGHLIGHTS
3450 Contractual Services –
Maintenance Interlocal Agreement with Miami-Dade County. Canal Maintenance
City Share 57% 95,300
DERM Annual Operating Permit Renewal Fee 900
FDEP Annual Regulatory Program & Surveillance Fee 2012 345
NPDES Interlocal Agreement payment permit 2,500
Citywide Drainage Improvement for EPA NPDES MS4 permit 8,000
Citywide Storm drain Cleanout 32,000
Cost of Stormwater Non-Residential Fee for the Non-ad valorem Billing 10,000
TOTAL 149,045
6490 Construction Projects -
Citywide Drainage Improvements 100,000
SW 61st Ave Between 74th St and SW 76th St 50,000
TOTAL 150,000
227
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 216
LOCAL OPTION GAS TAX TRUST FUND
CITY OF SOUTH MIAMI SPECIAL REVENUE FUND 112
LOCAL OPTION GAS TRUST FUND BACKGROUND
In accordance with the requirements of Chapter 336.025 Florida Statutes, Miami-Dade County's
Six Cent Local Option Gas Tax (LOGT) and the Five-Cent (three cents currently levied) Capital
Improvements LOGT (CILOGT) for the upcoming fiscal year.
Pursuant to the Interlocal agreements governing the distribution of these gas taxes, the proceeds
for the six-cent LOGT will be shared between the County (70.4O%) and all eligible municipalities
(29.60%): and the five cent (three-cents currently levied) CILOGT will continue to be shared
between the County (74 percent) and all eligible municipalities (26 percent).
Distribution of the proceeds among eligible municipalities for both taxes is determined based on
the ratio of municipal population and centerline roadway mileage maintained by all eligible
incorporated municipalities in Miami-Dade County. Population figures are weighted at 75
percent while the centerline mileage figures are weighted at 25 percent for calculating each
municipality's share of total estimated gas tax proceeds.
Population figures used are from the Florida Estimates of Population prepared by the Bureau of
Economic and Business Research (BEBR), College of Business Administration at the University of
Florida and certified by the Governor of Florida. The centerline mileage figures are the most
recent on record with the Florida Department of Transportation (FDOT), as posted on the FDOT
website.
Local option fuel taxes are significant revenue sources to Florida’s local governments and
represent important funding mechanisms for the provision of local transportation infrastructure.
Section 336.025(1), Florida Statutes, authorizes a Local Option Gas Tax of one to six cents upon
every gallon of motor fuel and special fuel sold in a county and taxed under the provisions of
Part I or Part II of Chapter 206, Florida Statutes. The statute limits the use of such tax revenues
by county and municipal governments "only for transportation expenditures."
Section 336.025(7) “For the purposes of this section, "transportation expenditures" means
expenditures by the local government from local or state shared revenue sources, excluding
expenditures of bond proceeds, for the following programs:
a) Public transportation operations and maintenance.
b) Roadway and right-of-way maintenance and equipment and structures used primarily
for the storage and maintenance of such equipment.
228
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 217
c) Roadway and right-of-way drainage.
d) Street lighting.
e) Traffic signs, traffic engineering, signalization, and pavement markings.
f) Bridge maintenance and operation.
g) Debt service and current expenditures for transportation capital projects in the foregoing
program areas, including construction or reconstruction of roads and sidewalks.”
LOCAL OPTION GAS TRUST FUND
CITY OF SOUTH MIAMI FUND 112
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 17/18
ACTUAL
FY 18/19
BUDGET
FY 19/20
ESTIMATE
FY 19/20
CM RECOM
FY 20/21
BEGINNING FUND BALANCE 229,241 265,021 209,970 209,970 133,333
REVENUES 1120000 3121000 LOCAL OPTIONS TAXES 77,172 74,541 71,763 71,763 71,763
1120000 3301000 INTERGOV REVENUE 0 0 0 0 0
1120000 3612000 INTEREST INCOME 2,155 1,916 1,600 1,600 1,600
TOTAL REVENUE 79,327 76,457 73,363 73,363 73,363
EXPENSES 1121730 5416210 INFRASTRUCTURE PROJECTS 43,547 131,508 250,000 150,000 100,000
TOTAL CAPITAL OUTLAY 43,547 131,508 250,000 150,000 100,000
TOTAL FUND EXPENSES 43,547 131,508 250,000 150,000 100,000
ENDING FUND BALANCE 265,021 209,970 33,333 133,333 106,696
LOCAL OPTION GAS TRUST FUND BUDGET HIGHLIGHTS
541-6210 Infrastructural Projects – Citywide Street Improvements / Resurfacing
229
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 218
HOMETOWN DISTRICT IMPROVEMENT
TRUST FUND
CITY OF SOUTH MIAMI FUND 116
On August 5, 2008, City Commission approved Ordinance 30-08-1965 establishing the Hometown
District Improvement Trust Fund. Parking in the Hometown District must be developed and
managed primarily as an element of infrastructure critical to enhancing South Miami's tax base
through economic success of the District. Hometown District parking shall be subject to the
review of the Parking Board as established by Section 2 of the Code of the City of South Miami.
The Board shall report to the City Commission no less than annually on the state of parking in the
Hometown District and shall from time to time make recommendations to the City Commission
for changes in the parking system for the fees paid into the Hometown District Improvement
Trust Fund, and for the allocation of trust fund monies.
Monies paid into the Hometown District Improvement Parking Trust Fund shall be placed in a
trust account separate from General Funds and may be used for improvements to parking
facilities, infrastructure to increase parking capacity, and the installation of metering devises.
Monies collected in this fund should also be used for items including but not limited to items that
improve the pedestrian environment such as: tree planting and maintenance, bike parking and
racks, sidewalk improvements and maintenance, bench installation, water fountains, outdoor
recycle bins, and signage for parking and bike racks.
If there are fewer spaces provided than required for a building, applicants must apply for and
receive a special exception as per Section 20-7.51 of the Ordinance and pay into the Hometown
District Improvement Trust Fund. The fee payment into the Hometown District Improvement
Fund for each space required but not provided shall be $1,000 per parking space per year payable
at the time of renewal of the local business tax.
230
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 219
HOMETOWN DISTRICT IMPROVEMENT TRUST FUND
CITY OF SOUTH MIAMI FUND 116
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 17/18
ACTUAL
FY 18/19
BUDGET
FY 19/20
ESTIMATE
FY 19/20
CM RECOM
FY 20/21
BEGINNING FUND BALANCE 32,250 36,313 15,563 15,563 1,008
REVENUES
1160000 3419060 PARKING EXCEPTION 29,063 4,250 0 0 0
1160000 3612000 INTEREST INCOME 0 0 0 0 0 TOTAL REVENUE 29,063 4,250 0 0 0
EXPENSES
1161410 5819120 TRANSFER TO GEN FUND 25,000 25,000 14,555 14,555 0 OTHER FINANCING SOURCES 25,000 25,000 14,555 14,555 0
TOTAL FUND EXPENSES 25,000 25,000 14,555 14,555 0
ENDING FUND BALANCE 36,313 15,563 1,008 1,008 1,008
231
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 220
PARKS AND RECREATIONS FACILITIES
IMAPCT FEE FUND
CITY OF SOUTH MIAMI FUND 117
The Parks and Recreation Facilities Impact Fee Fund was established with the adoption of
Ordinance 14-14-2192. As a condition of the issuance of a building permit for new development,
the person, firm or corporation who or which has applied for the building permit for residential
construction shall pay to the City, the parks impact fees as set forth in the provisions of the
Ordinance.
There is assessed, charged, imposed, and enacted parks impact fees on all new residential
development occurring within the municipal boundaries of the City of South Miami. These fees
are assessed, charged, or imposed in accordance with the fee schedule provided below and may
be amended from time to time by the City's Fee Schedule ordinance based upon the most recent
and localized data.
The impact fees are paid to the City at the time of the issuance of the building permit.
All such fees collected, and any interest earned on them, shall be deposited into a special and
separate trust account to be designated, "parks and recreation facilities impact fees account"
other than the allowable administrative cost for collection. Funds from this account may be
expended for:
− land acquisition for parks;
− maintaining (not including routine maintenance), furnishing, equipping, repairing,
remodeling, or enlarging of both existing and future facilities;
− construction of new parks facilities;
− any architectural, engineering, legal and other professional fees and expenses related to
any such improvements; and
− any administrative costs not incurred by the fee collection process
− retirement of loans and/or bonds that may be, or have been, issued to finance the capital
improvements contemplated in the Ordinance.
The City of South Miami's Finance Director shall keep an accurate accounting and reporting of
impact fee collections and expenditures within the City. The City shall retain up to 5% of the
impact fees collected to offset the administrative costs of collecting the impact fees (which shall
be limited to the actual collection costs incurred) and the cost of administering the provisions of
this Ordinance.
232
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 221
PARKS FACILITIES IMPACT FEE FUND
CITY OF SOUTH MIAMI FUND 117
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 17/18
ACTUAL
FY 18/19
BUDGET
FY 19/20
ESTIMATE
FY 19/20
CM RECOM
FY 20/21
BEGINNING FUND BALANCE 170,929 213,152 43,867 43,867 61,443
REVENUES
1170000 3246100 PARKS FAC IMPACT FEES-RES 40,370 34,261 0 14,076 0
1170000 3246200 PARKS FAC IMPACT FEES-COM 0 0 0 0 0
1170000 3612000 INTEREST INCOME 1,853 2,547 3,500 3,500 3,500 TOTAL REVENUE 42,223 36,808 3,500 17,576 3,500
EXPENSES
1172000 5723450 CONTRACTUAL SERVICES 0 0 0 0 60,000
1172000 5726110 LAND ADQUISITION 0 206,093 225,894 0 0 OTHER FINANCING SOURCES 0 206,093 225,894 0 60,000
TOTAL FUND EXPENSES 0 206,093 225,894 0 60,000
ENDING FUND BALANCE 213,152 43,867 -178,527 61,443 4,943
233
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 222
TREE TRUST FUND
CITY OF SOUTH MIAMI FUND 118
20-4.5 - Landscaping and Tree Protection Requirements for All Zoning Districts
(M) City of South Miami Tree Trust Fund.
(1) Creation of the Tree Trust Fund. A Tree Trust Fund was created under
Account No. 01-02-19.335, the purpose of which is to acquire, protect, and to
plant trees on public property.
(2) Disbursement and maintenance of the Tree Trust Fund. Monies obtained for
the Tree Trust Fund shall be disbursed for the acquisition, maintenance,
management, protection, or planting of trees on public property.
(3) Source of monies for the Tree Trust Fund. The Tree Trust Fund consists of
contributions in lieu of, or in conjunction with, required replacement
plantings under Section 20-4.5. The Planning Department shall collect funds
designated for the Tree Trust Fund when the replacement planting
requirements of § 20-4.5(J) (2) and (3) cannot be met.
(4) Decisions to grant or deny tree removal permits shall be made without
consideration of the existence of this fund or offers of donations of monies
thereto.
234
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 223
TREE TRUST FUND
CITY OF SOUTH MIAMI FUND 118
ACCT
NO ACCOUNT CLASSIFICATION
ACTUAL
FY 17/18
ACTUAL
FY 18/19
BUDGET
FY 19/20
ESTIMATE
FY 19/20
CM RECOM
FY 20/21
BEGINNING FUND BALANCE 28,043 40,685 35,631 35,631 58,165
REVENUES
1180000 3430000 PHYSICAL ENVIRON CHARGE 19,842 6,396 0 22,534 0
1180000 3437000 PHYSICAL ENVIRON CHARGE 0 0 0 0 0
TOTAL REVENUE 19,842 6,396 0 22,534 0
EXPENSES
1181750 5193450 CONTRACTUAL SERVICES 7,200 11,450 20,000 0 25,000 OTHER FINANCING SOURCES 7,200 11,450 20,000 0 25,000
TOTAL FUND EXPENSES 7,200 11,450 20,000 0 25,000
ENDING FUND BALANCE 40,685 35,631 15,631 58,165 33,165
235
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 224
PEOPLE’S TRANSPORTATION TAX FUND
CITY OF SOUTH MIAMI SPECIAL REVENUE FUND 124
PEOPLE’S TRANSPORTATION TAX FUND BACKGROUND
On November 5, 2002, the citizens of Miami-Dade County voted to implement the People’s
Transportation Plan (PTP) funded by a one half (1/2) percent sales tax increase to provide traffic
relief in Miami-Dade County. As a result, the Citizen’s Independent Transportation Trust (CITT)
was created to advise elected officials in the spending of the surtax.
The City receives a share of the one-half cent sales tax, known as the People’s Transportation Tax,
to be used for transportation services. The People’s Transportation Tax provides funding for the
People’s Transportation Plan, Municipal Component. The surtax proceeds shall only be used for
the transportation expenses and with the following stipulations:
Each municipality shall apply 20% of its share of surtax proceeds towards transit, such as bus
service, bus pullout bays, shelters, and any other transit-related infrastructure. Any municipality
that cannot apply the 20% portion of surtax proceeds it receives may contract with the County via
the Citizen’s Independent Transportation Trust (CITT) for the County to apply such proceeds on a
County project that enhances traffic mobility within the city and immediately adjacent areas. Any
funds not expended on allowable projects may be considered for recapture by Miami-Dade
County. If the City cannot expend such proceeds in accordance with the established criteria,
proceeds shall be carried over and added to the overall portion of the surtax proceeds to be
distributed to the cities in the ensuring year and shall be utilized solely for the transit uses
enumerated herein.
Per the Interlocal Agreement with Miami-Dade County, all expenses that are financed through
this fund must be allocated in one fund. This is the amount that was budgeted by the City at the
time the PTP was passed. Therefore, the expenses related to the PTP Funds must equal or exceed
$116,000 MOE for FY 2003.
Municipalities shall not expend more than 5% of their share of surtax proceeds on administrative
costs, exclusive of project management and oversight for projects funded by the surtax.
236
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 225
TRANSPORTATION
CITY OF SOUTH MIAMI FUND 124
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 17/18
ACTUAL
FY 18/19
BUDGET
FY 19/20
ESTIMATE
FY 19/20
CM
RECOM
FY 20/21
BEGINNING FUND BALANCE 902,555 892,974 970,963 970,963 616,258
REVENUES 1240000 3126000 INTERGOVERNMENTAL REVENUE 435,183 433,569 440,000 425,000 425,000
1240000 3612000 INTEREST INCOME 10,935 7,460 10,000 10,000 10,000
TOTAL REVENUE 446,118 441,029 450,000 435,000 435,000
EXPENDITURES 1241730 5416490 CONSTRUCTION PROJECTS 455,699 363,040 1,067,500 789,705 785,000
TOTAL CAPITAL OUTLAY 455,699 363,040 1,067,500 789,705 785,000
TOTAL FUND EXPENSES 455,699 363,040 1,067,500 789,705 785,000
ENDING FUND BALANCE 892,974 970,963 353,463 616,258 266,258
237
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 226
PEOPLE’S TRANSPORTATION TAX FUND BUDGET HIGHLIGHTS
6490 Construction Projects –
South Miami Intermodal Transportation Plan - Contingency 10,000
Citywide Sidewalk Repairs 50,000
Citywide Street Improvements/ Resurfacing 50,000
Road Resurfacing - SW 77TH TR (57 AVE to 59 AVE) 20,000
Road Resurfacing - SW 78TH ST (58 AVE to 62 AVE) 25,000
Road Resurfacing - SW 67TH CT (79 ST to 80 ST) 12,500
Road Resurfacing - SW 75TH TR (67 AVE to 68 AVE) 12,500
Road Resurfacing - SW 74TH ST (67 AVE to 68 AVE) 12,500
Road Resurfacing - SW 67 CT North of SW 74th ST 12,500
Road Resurfacing - SW 62 CT (64 ST to 68 ST) 20,000
Road Resurfacing - SW 61TH TR (65 AVE to 67 AVE) 15,000
Road Resurfacing - SW 61TH ST (65 AVE to 67 AVE) 15,000
Road Resurfacing - SW 69 AVE NORTH OF SW 62ND TR 10,000
Road Resurfacing - SW 62 TR EAST OF SW 67 AVE 15,000
Road Resurfacing - SW 62 ST (59 CT to 62 AVE) 20,000
Road Resurfacing - SW 58 ST (60 AVE to 62 AVE) 12,500
Road Resurfacing - SW 52 TR (65 AVE to 67 AVE) 12,500
Road Resurfacing - SW 49 TR WEST OF SW 65 AVE 27,500
Road Resurfacing - SW 43 ST WEST OF SW 65 CT 12,500
Road Resurfacing - SW 64 PL NORTH OF SW 56 ST 15,000
Citywide Directional Street Signs Replacement 10,000
Citywide Striping 20,000
84th Street Median Improvements between 57 Ave to 62 Ave 25,000
Miscellaneous Traffic Calming 250,000
Sidewalk Design & Construction SW 64th ST (62-65 Ave) North side & SW 64th
ST (67-69 Ave) South Side 100,000
TOTAL $785,000
238
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 227
PEOPLE'S TRANSPORTATION TAX FUND
DIRECT TRANSIT
CITY OF SOUTH MIAMI FUND 125
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 17/18
ACTUAL
FY 18/19
BUDGET
FY 19/20
ESTIMATE
FY 19/20
CM RECOM
FY 20/21
BEGINNING FUND BALANCE 569,928 427,673 266,464 266,464 277,171
REVENUES 1250000 3126000 INTERGOVERNMENTAL REVENUE 108,796 108,392 110,000 100,000 100,000
TOTAL REVENUE 108,796 108,392 110,000 100,000 100,000
EXPENDITURES 1251730 5413450 CONTRACTUAL SERVICES 251,051 269,601 277,748 89,293 0
1251730 5414640 MAINT & REPAIR STRS/PARKWAYS 0 0 0 0 0
TOTAL OPERATING EXPENSES 251,051 269,601 277,748 89,293 0
1251730 5416490 CONSTRUCTION PROJECTS 0 0 0 0 0
TOTAL CAPITAL OUTLAY 0 0 0 0 0
TOTAL FUND EXPENSES 251,051 269,601 277,748 89,293 0
ENDING FUND BALANCE 427,673 266,464 98,716 277,171 377,171
PEOPLE’S TRANSPORTATION TAX FUND BUDGET HIGHLIGHTS
The City of South Miami stopped operation of its circulators in January 2020. The circulators had
been operating since 2017. There were two circulators that operated on the same route,
however, moving in opposite directions and stopping at the same locations.
239
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 228
REVENUE STABILIZATION FUND
CITY OF SOUTH MIAMI FUND 150
The Revenue Stabilization Reserve Fund was established to mitigate the risk of reduced
property tax and other revenues in general. Building this fund is critical as it is the primary
source used in balancing budget request.
These funds are restricted to uses related to impacts caused by extraordinary or unanticipated
reduced tax revenues and other revenues in general.
ACCT
ACCOUNT CLASSIFICATION
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
NO FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21
BEGINNING FUND BALANCE 60,000 60,000 60,000 60,000 60,000
REVENUES
1500000 3811000 TRANSFER FROM GEN FUND 0 0 0 0 0
TOTAL REVENUE 0 0 0 0 0
EXPENSES
1501410 5819120 TRANSFER TO GEN FUND 0 0 0 0 0
1501410 5819900 TRANSFER TO OTHER FUND 0 0 0 0 60,000
OTHER FINANCING SOURCES 0 0 0 0 60,000
TOTAL FUND EXPENSES 0 0 0 0 60000
ENDING FUND BALANCE 60,000 60,000 60,000 60,000 0
240
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 229
GRANT MATCH RESERVE FUND
CITY OF SOUTH MIAMI FUND 151
These funds would be restricted to uses related to grant match reserve funding, which will be
adequately projected based on realistic grant funding opportunities.
These funds would be set aside as a cash match for extraordinary or unanticipated grant
opportunities. It is beneficial in the application process for the City to have funds that are
readily identifiable as a cash match.
ACCT
ACCOUNT CLASSIFICATION
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
NO FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21
BEGINNING FUND BALANCE 60,000 60,000 60,000 60,000 60,000
REVENUES
1510000 3811000 TRANSF FROM GENERAL FUND 0 0 0 0 0
TOTAL REVENUE 0 0 0 0 0
EXPENSES
1511410 5819120 TRANSFER TO GEN FUND 0 0 0 0 0
1511410 5819900 TRANSFER TO OTHER FUND 0 0 0 0
60,000
OTHER FINANCING SOURCES 0 0 0 0
60,000
TOTAL FUND EXPENSES 0 0 0 0
60,000
ENDING FUND BALANCE 60,000 60,000 60,000 60,000 0
241
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 230
INSURANCE RESERVE FUND
CITY OF SOUTH MIAMI FUND 152
The Insurance Reserve Fund is intended to fully meet potential insurance claim deductibles.
This reserve would be used in extraordinary or unanticipated circumstances that would require
the contribution of insurance deductibles such as a major hurricane.
ACCT
ACCOUNT CLASSIFICATION
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
NO FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21
BEGINNING FUND BALANCE 60,000 60,000 60,000 60,000 60,000
REVENUES
1520000 3811000 TRANSF FROM GENERAL FUND 0 0 0
TOTAL REVENUE 0 0 0 0 0
EXPENSES
1521410 5819120 TRANSFER TO GEN FUND 0 0 0 0 0
1521410 5819900 TRANSFER TO OTHER FUND 0 0 0 0 60,000
OTHER FINANCING SOURCES 0 0 0 0 60,000
TOTAL FUND EXPENSES 0 0 0 0 60,000
ENDING FUND BALANCE 60,000 60,000 60,000 60,000 0
242
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 231
TAX EQUALIZATION RESERVE FUND
CITY OF SOUTH MIAMI FUND 153
Non-property tax revenue is a major portion of the City’s revenue base. The targeted amount
should equal at a minimum, 20% of budgeted non-property tax revenues.
These funds can bridge the gap between the state’s fiscal year end and the City’s fiscal year end
(3-month gap) in the event of significant state budget reduction.
ACCT
ACCOUNT CLASSIFICATION
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
NO FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21
BEGINNING FUND BALANCE 60,000 60,000 60,000 60,000 60,000
REVENUES
1530000 3811000
TRANSFER FROM GENERAL
FUND 0 0 0 0 0
TOTAL REVENUE 0 0 0 0 0
EXPENSES
1531410 5819120 TRANSFER TO GEN FUND 0 0 0 0 0
1531410 5819900 TRANSFER TO OTHER FUND 0 0 0 0
60,000
OTHER FINANCING SOURCES 0 0 0 0
60,000
TOTAL FUND EXPENSES 0 0 0 0 60,000
ENDING FUND BALANCE 60,000 60,000 60,000 60,000 0
243
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 232
BUILDING CAPITAL RESERVE FUND
CITY OF SOUTH MIAMI FUND 154
The reserve target amount is based on yearly estimates to make necessary unscheduled and
anticipated repairs, and other operational issues relating to the City’s properties.
These funds are to be used specifically to address building hardening and security, and to fund
unscheduled and anticipated repairs, and other operational issues relating to the City’s
properties.
ACCT
ACCOUNT CLASSIFICATION
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
NO FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21
BEGINNING FUND BALANCE 60,000 60,000 60,000 60,000 60,000
REVENUES 1540000 3811000 TRANSFER FROM GEN FUND 0 0 0 0 0
TOTAL REVENUE 0 0 0 0 0
EXPENSES 1541410 5819120 TRANSFER TO GEN FUND 0 0 0 0 0
1541410 5819900 TRANSFER TO OTHER FUND 0 0 0 0
60,000
OTHER FINANCING SOURCES 0 0 0 0
60,000
TOTAL FUND EXPENSES 0 0 0 0
60,000
ENDING FUND BALANCE 60,000 60,000 60,000 60,000 0
244
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 233
CITY PARKS ACQUISITION DEVELOPMENT OPERATIONS AND MAINT FUND
CITY OF SOUTH MIAMI FUND 155
The Fund was created per adopted Ordinance 19-15-2226 for the purposes of acquiring,
developing, operating and maintaining City parks. Funding Sources related to this fund will
include City budgeted funds as well as federal, state, county and private funding, including the
Trust for Public Lands and other similar sources.
Any monies deposited into the Fund and their interest or investment earnings shall be applied to
the following four major categories:
1) Acquisition;
2) Development; and
3) Improvement.
Each year as part of the City's annual budget process, the Director of Parks and Recreation shall
submit a proposed spending plan, including the scope of each anticipated project and allocating
expected new revenues and interest or investment earnings among the categories,
subcategories, and projects for the coming year.
Each proposed project will be included in the City's Capital Improvement Program, unless
subsequently added to this program by the Commission in compliance with this Section. The
proposed scopes of projects will include recommendations by the Department of Parks and
Recreation through a community process involving the Parks and Recreation Board.
The Acquisition Fund will be used to pay for aspects of projects, that may potentially be acquired
(including surveys and appraisals) and for the acquisitions themselves. In making its
recommendations, through the Parks Director and the City Manager, regarding the funding of the
Acquisition Fund projects, the Parks and Recreation Board will consider multiple criteria.
245
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 234
CITY PARKS ACQUISITION DEVELOPMENT OPERATIONS & MAINTENANCE FUND
CITY OF SOUTH MIAMI FUND 155
ACCT
ACCOUNT CLASSIFICATION
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
NO FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21
BEGINNING FUND BALANCE 310,000 310,000 0 0 0
REVENUES
1550000 3699201 MISCELLANEOUS REVENUE 0 0 0 0 0
1550000 3811000 TRANSFER FROM GENERAL FUND 0 0 0 0 0
TOTAL REVENUE 0 0 0 0 0
EXPENSES
1552000 5726110 LAND ACQUISITION 0 310,000 310,000 0 0
OTHER FINANCING SOURCES 0 310,000 310,000 0 0
TOTAL FUND EXPENSES 0 310,000 310,000 0 0
ENDING FUND BALANCE 310,000 0 -310,000 0 0
246
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 235
PEDESTRIAN CROSSING AQUISITION DEVEL OPS AND MAINT TRUST FUND
CITY OF SOUTH MIAMI FUND 156
As adopted via Ordinance 13-18-2302, any monies deposited into the fund and their interest or
investment earnings shall be applied as follows:
a) Categories, subcategories and projects: The Fund has three (3) major categories:
1) Acquisition;
2) Development; and
3) Improvement.
Each year as part of the City's annual budget process, the City Manager shall submit a proposed
spending plan for the Fund, including the scope of each anticipated project and allocating
expected new revenues and interest or investment earnings among the categories,
subcategories, and projects for the coming year. Over the term of the program, funding and
expenditures will be consistent with this section, unless the City Commission by supermajority
(4/5) vote determines otherwise.
b) Each proposed project of this Fund will be included in the City's Capital Improvement
Program, unless subsequently added to this program by the Commission in compliance
with this Section. The proposed scopes of projects will include recommendations by the
applicable City Departments.
c) The acquisition category will be used to pay for acquisition projects. In making
recommendations regarding the funding of the acquisition fund projects, the City
Manager will consider the following criteria.
i) Has the project been subject to a public review process or is it consistent with
approved plans, such as a neighborhood plan or a sea level rise or watershed plan?
ii) Does the project address deficiency or underserved communities?
iii) Is the project in an area experiencing growth?
iv) Does the project address an immediate health or safety problem, or take advantage of
an opportunity that will be lost unless action is taken?
v) Does the project contribute to solving major challenges facing our community?
247
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 236
vi) Does the project have the potential to leverage other resources through the actions of
other public agencies, funding from public, private or philanthropic partners, and/or
in-kind contributions of time and energy from citizen volunteers?
vii) Does the project result in significantly lower operating costs for the City?
viii) Does the project demonstrate new and creative methods to meet the community's
needs?
ix) Does the project demonstrate a high degree of neighborhood involvement and
support?
d) Funds unexpended at the end of any budget year and any unallocated funding shall
automatically be carried over within the Fund to the next budget year.
PEDESTRIAN CROSSING ACQUISITION, DEVELOPMENT, OPERATION, & MAINTENANCE TRUST FUND
CITY OF SOUTH MIAMI FUND 156
ACCT ACCOUNT
CLASSIFICATION
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
NO FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21
BEGINNING FUND BALANCE 0 0 0 0 0
REVENUES 1560000 3699201 MISCELLANEOUS REVENUE 0 0 0 0 0
1560000 3811000 INTERFUND TRANSFERS IN 0 0 0 0 300,000
TOTAL REVENUE 0 0 0 0 300,000
EXPENSES 1561790 5196490 CONSTRUCTION PROJECTS 0 0 0 0 0
OTHER FINANCING SOURCES 0 0 0 0 0
TOTAL FUND EXPENSES 0 0 0 0 0
ENDING FUND BALANCE 0 0 0 0 300,000
248
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 237
OTHER FUNDS
DEBT SERVICE FUND
CAPITAL IMPROVEMENT PROGRAM FUND
EMERGENCY RESERVE FUND
STATE FORFEITURE FUND
FEDERAL FORFEITURE FUND
249
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 238
DEBT SERVICE FUND
CITY OF SOUTH MIAMI FUND 201
The Debt Service Fund has been established in an effort to make clearly the City’s current Long-
Term Liability. The City has several loans outstanding with the Florida Municipal Loan Council
(FMLC). The council, as a subsidiary of Florida League of Cities administers the Florida Municipal
Loan Program. Small and medium sized cities in the state obtain loans from the FMLC, through
bonds and backed by MBIA Insurance Corporation.
In this current Fiscal Year, the City of South Miami has no intention of issuing any additional debt
to help fund any recurring or nonrecurring capital improvement projects.
Gibson- Bethel Community Center (previously known as South Miami Multi-Purpose Center)
On April 10, 2001 The City of South Miami Commission adopted Ordinance 11-01-1742
authorizing the City Manager to enter into agreement with the Florida Municipal Loan Council for
the borrowing of $2.5 million and using South Miami Hospital's annual contribution of $150,000.
This Commission administers a loan program with a variable rate revolving loan pool uniquely
designed for Florida local governments. Funding for the program was through an AAA rated tax-
exempt bond issue administered by the Florida League of Cities on behalf of local governments in
order to achieve better economies of scale. The program was created pursuant to Chapter 163,
part 1, of Florida State statutes, for the purpose of issuing the bonds.
In 1998, the City was awarded a grant by the Safe Neighborhood Park (SNP) Agency to construct a
multi-purpose center at Murray Park. The SNP Grant required a dollar for dollar match, and
contingent upon the City utilizing its own match before the Agency released its own. The purpose
of the Multipurpose Community Center is to provide social and recreational activities for all
residents of South Miami.
250
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 239
CITY OF SOUTH MIAMI MUNICIPAL PARKING GARAGE
The City secured financing for the design and construction of the Municipal Parking Garage on SW
73rd Street.
The City of South Miami entered into a lease agreement with Mark Richman Properties Inc. (MRP)
to manage the Municipal Garage. The Parking Garage exists of ground floor retail space and
restaurants with 4-floors of public parking.
MRP compensates the City a minimum rent guaranteed payment in addition to the payment of all
debt service on the Florida League of Cities Bonds Issued. Payment of the debt service shall
commence as to the amount drawn on the Florida League of Cities Bond Issue and any other debt
on the date the funds were drawn and are payable in accordance with the principal and interest
payment schedule established by the Florida Municipal Loan Council (FMLC) for the City of South
Miami pursuant to the issuance of FMLC Revenue Bonds, series 2002A and 2006.
Interest is paid at the same rate as the City's rate of interest on the bonds together with a pro-
rata share of all the total amount of the borrowing so as to include amortized expenses of the
bond, and all costs associated with the bonds.
Furthermore, in March of 2008, the City Commission authorized the City Manager to execute an
additional loan with SunTrust Bank for one million dollars. The purpose of the SunTrust loan was
to repay $300,000 to the City's reserve account, which funds were utilized for improvements
made to the street immediately adjacent to the parking garage. Seven hundred thousand dollars
from the SunTrust Loan was earmarked for the completion of the construction of the parking
garage.
MRP is not subsidized by the City and pays its full share of borrowing expenses. The funds used
by MRP for design and construction of the parking garage project represent 83.36% of the funds
borrowed on the Bonds and 70% of the SunTrust Loan.
Background on "Private Loan" and "Private Activity". $2,500,000 of the proceeds of the 2002
Loan were in turn loaned to the Developer ("Developer Loan") on June 12, 2002. The City also
entered into a Lease Agreement with the Developer on March 11, 2005 ("Developer
Agreement") whereby the Developer would operate the Garage Project and retain certain
income from the Garage Project for a term of 50 years from the opening date of the Garage
Project. Thus the Developer Agreement expires in 2057 as the Garage Project was completed in
2007. These two actions constituted an impermissible private loan and impermissible private
activity, respectively, under Section 141 of the Internal Revenue Code of 1986, as amended
("Code"), adversely affecting the governmental status of the Council Bonds. The private loan
arose immediately upon making the Developer Loan. The private activity did not arise at the
251
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 240
time of the Developer Agreement. It did not occur until parking rates were first charged at the
Garage Project in January of 2008.
IRS Procedures and Negotiations. On July 13, 2010, the City, jointly with the Issuer (FMLC),
approached the Internal Revenue Service ("IRS") to seek permission to apply for a settlement
under the Voluntary Compliance Agreement Program ("VCAP") in order to preserve the tax-
exempt status of the Council Bonds and the 2009 SunTrust Loan under the Code. As the name
implies, the VCAP program involves a self-reporting of potential problems with a tax-exempt
issue or series of tax-exempt issues and that is what the City undertook. The procedure is
therefore somewhat different than an IRS Examination because it is self-reported and typically
more beneficial to an issuer of tax-exempt bonds. The IRS granted permission for a VCAP and
on August 13, 2010, the City and the Issuer jointly submitted a Request for Closing Agreement
Pursuant to Internal Revenue Manual Section 7.2.3.3, which outlines the VCAP procedures. An
IRS Agent was assigned to the City's VCAP request.
A series of exploratory calls commenced as the agent began to develop the case. Thereafter,
negotiations ensued to attempt to resolve all issues with the IRS and protect the status of the
Council Bonds and the 2009 Sun Trust Loan under the Code. Specifically, discussions focused
on determining any settlement amount to be paid to the IRS to resolve the matter, the
language of the settlement agreement, and the amount of Council Bonds and 2009 SunTrust
Loan to be redeemed, or if not immediately eligible for redemption, defeased until the first
redemption date. The IRS and City of South Miami came to an agreement and due to this issue,
defeased a partial amount of the 2002A and 2006 FMLC Bonds and all of the SunTrust 2009
loan. The City’s new loan which was used to due accomplish the required negotiation is the
new SunTrust 2011 loan for $7,575,000.
BB&T 2015 Loan Refinance
In 2012 the City of South Miami in conjunction with the City’s Financial Advisor requested bank
loan proposals on a 15 year and 20-year basis to refund all of the City's outstanding 2001A and
2002A loans.
The City closed in 2015 on the refinancing loan with an attractive 17-year loan at a fixed interest
rate of 2.80%. Additionally, the loan provided the City flexibility to prepay on any payment date
with NO prepayment penalty. Based upon the interest rate of 2.80% with BB&T, the refunding
provides a present value savings of approximately $828,000 or 17% of the principal amount
refunded.
252
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 241
FLORIDA MUNICIPAL LOAN COUNCIL BOND 2006
FY DATE PRINCIPAL INTEREST FEES TOTAL BALANCE
9/30/18 10/01/17 40,000 27,959 2,000 69,959 1,230,000
04/01/18 26,959 2,000 28,959
9/30/19 10/01/18 40,000 26,959 2,000 68,959 1,190,000
04/01/19 25,959 2,000 27,959
9/30/20 10/01/19 45,000 25,959 2,000 72,959 1,145,000
04/01/20 25,059 2,000 27,059
9/30/21 10/01/20 45,000 25,059 2,000 72,059 1,100,000
04/01/21 24,131 2,000 26,131
9/30/22 10/01/21 50,000 24,131 2,000 76,131 1,050,000
04/01/22 23,100 2,000 25,100
9/30/23 10/01/22 50,000 23,100 2,000 75,100 1,000,000
04/01/23 22,069 2,000 24,069
9/30/24 10/01/23 55,000 22,069 2,000 79,069 945,000
04/01/24 20,934 2,000 22,934
9/30/25 10/01/24 55,000 20,934 2,000 77,934 890,000
04/01/25 19,800 2,000 21,800
9/30/26 10/01/25 60,000 19,800 2,000 81,800 830,000
04/01/26 18,563 2,000 20,563
9/30/27 10/01/26 60,000 18,563 2,000 80,563 770,000
04/01/27 17,325 2,000 19,325
9/30/28 10/01/27 60,000 17,325 2,000 79,325 710,000
04/01/28 15,975 2,000 17,975
9/30/29 10/01/28 65,000 15,975 2,000 82,975 645,000
04/01/29 14,513 2,000 16,513
9/30/30 10/01/29 70,000 14,513 2,000 86,513 575,000
04/01/30 12,938 2,000 14,938
9/30/31 10/01/30 70,000 12,938 2,000 84,938 505,000
04/01/31 11,363 2,000 13,363
9/30/32 10/01/31 75,000 11,363 2,000 88,363 430,000
04/01/32 9,675 2,000 11,675
9/30/33 10/01/32 80,000 9,675 2,000 91,675 350,000
04/01/33 7,875 2,000 9,875
9/30/34 10/01/33 80,000 7,875 2,000 89,875 270,000
04/01/34 6,075 2,000 8,075
9/30/35 10/01/34 85,000 6,075 2,000 93,075 185,000
04/01/35 4,163 2,000 6,163
9/30/36 10/01/35 90,000 4,163 2,000 96,163 95,000
04/01/36 2,138 2,000 4,138
10/01/36 95,000 2,138 2,000 99,138 0
TOTAL: 1,475,000 1,011,597 94,000 2,582,597
253
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 242
SUNTRUST LOAN 2011
FY DATE PRINCIPAL INTEREST TOTAL BALANCE
2017 10/1/2016 435,000 139,122 574,122 5,580,000
4/1/2017 0 128,356 128,356 5,580,000
2018 10/1/2017 450,000 129,061 579,061 5,130,000
4/1/2018 0 118,004 118,004 5,130,000
2019 10/1/2018 480,000 118,653 598,653 4,650,000
4/1/2019 0 106,963 106,963 4,650,000
2020 10/1/2019 495,000 107,551 602,551 4,155,000
4/1/2020 0 96,102 96,102 4,155,000
2021 10/1/2020 520,000 96,102 616,102 3,635,000
4/1/2021 0 83,615 83,615 3,635,000
2022 10/1/2021 540,000 84,075 624,075 3,095,000
4/1/2022 0 71,194 71,194 3,095,000
2023 10/1/2022 565,000 71,585 636,585 2,530,000
4/1/2023 0 58,197 58,197 2,530,000
2024 10/1/2023 590,000 58,517 648,517 1,940,000
4/1/2024 0 44,871 44,871 1,940,000
2025 10/1/2024 620,000 44,871 664,871 1,320,000
4/1/2025 0 30,364 30,364 1,320,000
2026 10/1/2025 645,000 30,531 675,531 675,000
4/1/2026 0 15,527 15,527 675,000
2027 10/1/2026 675,000 15,612 690,612 0
TOTAL 7,575,000 3,125,339 10,700,339
254
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 243
BB&T LOAN 2015
Refunding of Series 2001A & 2002A
17-Year Term Loan
$4,948,000
BB&T 2015 LOAN REFINANCE
FY DATE PRINCIPAL INTEREST TOTAL BALANCE
2018 11/1/2017 121,000 62,580 183,580 4,349,000
5/1/2018 122,000 60,886 182,886 4,227,000
2019 11/1/2018 126,000 59,178 185,178 4,101,000
5/1/2019 128,000 57,414 185,414 3,973,000
2020 11/1/2019 129,000 55,622 184,622 3,844,000
5/1/2020 130,000 53,816 183,816 3,714,000
2021 11/1/2020 131,000 51,996 182,996 3,583,000
5/1/2021 133,000 50,162 183,162 3,450,000
2022 11/1/2021 137,000 48,300 185,300 3,313,000
5/1/2022 139,000 46,382 185,382 3,174,000
2023 11/1/2022 139,000 44,436 183,436 3,035,000
5/1/2023 141,000 42,490 183,490 2,894,000
2024 11/1/2023 141,000 40,516 181,516 2,753,000
5/1/2024 143,000 38,542 181,542 2,610,000
2025 11/1/2024 146,000 36,540 182,540 2,464,000
5/1/2025 148,000 34,496 182,496 2,316,000
2026 11/1/2025 150,000 32,424 182,424 2,166,000
5/1/2026 152,000 30,324 182,324 2,014,000
2027 11/1/2026 154,000 28,196 182,196 1,860,000
5/1/2027 157,000 26,040 183,040 1,703,000
2028 11/1/2027 161,000 23,842 184,842 1,542,000
5/1/2028 163,000 21,588 184,588 1,379,000
2029 11/1/2028 166,000 19,306 185,306 1,213,000
5/1/2029 169,000 16,982 185,982 1,044,000
2030 11/1/2029 169,000 14,616 183,616 875,000
5/1/2030 172,000 12,250 184,250 703,000
2031 11/1/2030 172,000 9,842 181,842 531,000
5/1/2031 175,000 7,434 182,434 356,000
2032 11/1/2031 177,000 4,984 181,984 179,000
5/1/2032 179,000 2,506 181,506 0
TOTAL 4,948,000 1,290,237 6,238,237
255
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 244
DEBT SERVICE FUND
CITY OF SOUTH MIAMI FUND 201
ACCT
NO
ACCOUNT
CLASSIFICATION
ACTUAL
FY 17/18
ACTUAL
FY 18/19
ADOPTED
FY 19/20
ESTIMATE
FY 19/20
CM RECOM
FY 20/21
BEGINNING FUND BALANCE -61,784 2,053 11,316 11,316 19,956
REVENUES
2010000 3612000 INTEREST INCOME 3,614 3,287 2,000 2,300 2,000
2010000 3669000 S. HOSP FOUNDATION 144,125 145,188 141,421 141,421 142,663
2010000 3669300 RICHMAN PROP LN PMT 723,606 703,409 639,772 639,772 637,394
2010000 3811100 TRANSFER IN FROM GF 390,027 329,345 391,070 391,070 389,289 TOTAL REVENUE 1,261,372 1,181,229 1,174,263 1,174,563 1,171,345
EXPENDITURES
2011410 5197110 DEBT PRINCIPLE 768,000 774,000 799,000 799,000 829,000
2011410 5197210 DEBT INTEREST 427,017 395,588 371,263 364,572 338,345
2011410 5197310 DEBT OTHER COST 2,518 2,379 4,000 2,350 4,000 TOTAL DEBT SERVICE 1,197,535 1,171,966 1,174,263 1,165,922 1,171,345
ENDING FUND BALANCE 2,053 11,316 11,316 19,956 19,956
DEBT FUND SCHEDULE
FISCAL YEAR 2021
BALANCE PRINCIPLE INTEREST FEES PAYMENT BALANCE
FMLC Series 2006
South Miami Parking Garage $1,145,000 $45,000 $49,191 $4,000 $98,191 $1,100,000
SunTrust 2011 Loan
Refinance South Miami
Parking Garage
$4,155,000 $520,000 $179,717 $0 $699,717 $3,635,000
BB&T 2015 Loan Refinance $3,714,000 $264,000 $109,438 $0 $373,438 $3,450,000
TOTAL $9,014,000 $829,000 $338,345 $4,000 $1,171,345 $8,185,000
256
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 245
CAPITAL IMPROVEMENT PROGRAM FUND
CITY OF SOUTH MIAMI FUND 301
Mission and Responsibilities:
The purpose of the Capital Improvement Fund is to establish and cover multi-year expenditures
of major capital projects and expenditures for all General Government programs. The adopted
Capital Improvement Projects expenditures are identified on the Five–Year Capital
Improvement Project listing within the Capital Improvement Program section of this budget.
The Capital Improvement Fund finances the General Government’s Capital Improvement
Projects (CIP) as outlined and listed in the City’s Five-Year Financial Forecast for the years 2015-
2019 as listed in the Capital Improvement Program of this document. The City generally defines
a Capital Improvement Project (CIP) to be any project, which possesses the following
characteristics:
1. Exceeds an estimated cost of $5,000
2. Has an estimated useful life of 3 years or more
The CIP Fund receives transfers from the General Fund based on the long-term capital budget
needs of the various City Departments and the Recreation programs. Revenues may also
include transfers from other financial sources and investment interest. For years prior to FY
2012, the City would incorporate into the Departmental budget expenses related to Capital
Improvements for various General Government Programs. For years 2012 and forward, general
fund CIP expenditures are made directly from the CIP fund, providing more clarity to the
budgeting process.
257
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 246
CAPITAL IMPROVEMENT PROGRAM FUND
CITY OF SOUTH MIAMI FUND 301
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 17/18
ACTUAL
FY 18/19
BUDGET
FY 19/20
ESTIMATE
FY 19/20
CM RECOM
FY 20/21
BEGINNING FUND BALANCE 1,586,887 2,290,777 1,043,597 1,043,597 164,180
REVENUES 3010000 3811000 TRANSFER FROM GENERAL FUND 2,497,717 1,319,392 1,991,971 1,991,971 2,000,820
TOTAL REVENUE 2,497,717 1,319,392 1,991,971 1,991,971 2,000,820
EXPENSES 3011340 5136430 OPERATING EQUIPMENT 59,026 139,859 0 0 0
3011410 5136430 FINANCE EQUIPMENT 187,526 13,706 50,000 20,000 0
3011410 5136440 FINANCE VEHICLES 0 0 0 0 0
3011610 5246440 BUILDING VEHICLES 0 0 0 0 0
3011620 5246430 EQUIPMENT OPERATING 0 0 0 0 0
3011640 5246440 CODE VEHICLES 0 0 0 0 0
3011720 5346440 SOLID WASTE VEHICLES 574,951 268,343 505,000 521,699 120,000
3011730 5414625 LANDSCAPE MAINTENANCE 0 0 0 0 0
3011730 5416450 CAPITAL IMPROVEMENT 68,950 16,907 250,000 172,577 50,000
3011790 5196440 ENGINEERING VEHICLES 0 0 30,000 0 0
3011790 5196450 CAPITAL IMPROVEMENT 198,624 638,772 620,000 856,479 845,000
3011910 5216440 POLICE VEHICLES 223,316 129,739 350,000 350,000 245,000
3011910 5216450 CAPITAL IMPROVEMENT 0 6,736 0 0 0
3012000 5726440 PARKS VEHICLES 30,573 50,180 5,000 5,000 0
3012000 5726450 PARKS & REC IMPROVEMENT 432,448 1,263,142 890,000 890,633 905,000
3012010 5726450 CAPITAL IMPROVEMENT 0 0 0 0 0
3012020 5726450 CAPITAL IMPROVEMENT 18,413 39,188 25,000 0 0
3012030 5726450 CAPITAL IMPROVEMENT 0 0 25,000 55,000 0
TOTAL CAPITAL EXPENSES 1,793,827 2,566,572 2,750,000 2,871,388 2,165,000
3011310 5139920 GENERAL CONTINGENCY 0 0 0 0 0
OTHER FUNDING SOURCES 0 0 0 0 0
TOTAL FUND EXPENSES 1,793,827 2,566,572 2,750,000 2,871,388 2,165,000
ENDING FUND BALANCE 2,290,777 1,043,597 285,568 164,180 0
258
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 247
301-1720-541-6440 Trash Truck 120,000
TOTAL 120,000
301-1730-541-6450 Holiday Lighting 50,000
TOTAL 50,000
301-1790-519-6450 City Hall New Roof 100,000
City Welcome Signs 250,000
City Welcome Signs Small Prototype 100,000
Backup Batteries for all Solar Panels 25,000
Solar for Community Center 100,000
Downtown Improvements - Sunset Dr between US#1 and SW 57th Ave 45,000
Solar for City Hall 75,000
Downtown Parking signs 50,000
Girl Scout Fence and Invasive removal & Parking Lot 100,000
TOTAL 845,000
301-1910-521-6440 6 Police Vehicles and Equipment 245,000
TOTAL 245,000
301- 2000-572-6450 Citywide Parks Improvement - Miscellaneous 50,000
Citywide Parks Master Plan - Improvements 50,000
Citywide ADA Transition Plan Improvements 50,000
All America: Natural Play Elements 25,000
Fuchs Park: Lake Perimeter Asphalt Trail 140,000
Dante Fascell Park- 2 additional tennis courts 50,000
Dante Fascell Building- DESIGN 100,000
Dog Park: K9 Artificial Turf 50,000
South Miami Park Playground & Fitness Outdoor Equipment 150,000
Misc. Park Furniture 5,000
New park improvements 7435 SW 66TH ST (Phase I design FY 20/ Phase II
construction FY 21) 150,000
Palmer Park: Laser grade fields 35,000
Marshall Williamson Park-Sidewalks & Park Infrastructure & Landscape
Improvement 50,000
TOTAL 905,000
GRAND TOTAL 2,165,000
259
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 248
EMERGENCY RESERVE FUND
CITY OF SOUTH MIAMI FUND 051
When the City's Comprehensive Financial Report was issued for FY 1994/95, the Auditors,
Sharpton, Brunson and Company recommended the creation of a Contingency Reserves Fund to
be funded from the cash carryover balance in the General Fund.
The City Administration reviewed the Auditor's recommendation and considered it to be feasible
and beneficial to the City's financial stability; and the Contingency Reserves Fund was created by
Resolution No. 7796-9831 with a balance of $1,000,000 to be maintained at all times.
The City Administration adopted a policy that would restrict the use of this fund to catastrophes
and other unscheduled emergencies; and on September 2nd, 2001 the City Commission changed
the policy via Resolution No. 145-01-11293 to provide for a Contingency Reserves Fund of no less
than 10% of the budget.
On July 29, 2008 the City of South Miami established Article V Section 2-47 entitled "Emergency
Reserve Fund" under City Code of Ordinances 23-08-1958 as part of a Cash Management Policy
requiring the City to maintain Emergency Reserves Funds no less than 10% of the budget. Since
then, City Manager strongly recommended, and the 2014 Commission funded, the full amount
recommended by Government Financial Officers Association (GFOA) of 25%; 12.5% for budget
uncertainties and 12.5% for emergency response.
260
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 249
EMERGENCY RESERVE FUND
CITY OF SOUTH MIAMI FUND 051
ACCT
NO ACCOUNT CLASSIFICATION
ACTUAL
FY 17/18
ACTUAL
FY 18/19
BUDGET
FY 19/20
ESTIMATE
FY 19/20
CM RECOM
FY 20/21
BEGINNING FUND BALANCE 4,198,746 3,461,905 4,090,287 4,090,287 5,990,861
REVENUES 0510000 3694605 FEMA HURICANE IRMA REIMB 0 170,838 0 1,869,174 0
0510000 3811000 TRANSFER FROM GEN FUND 0 222,800 0 0 0
0510000 3612000 INTEREST INCOME 38,213 39,702 36,000 36,000 36,000
0510000 3699201 MISCELLANEOUS OTHERS 0 195,224 0 0 0
TOTAL REVENUE 38,213 628,564 36,000 1,905,174 36,000
EXPENSES 0511310 5133450 CONTRACTUAL SERVICES 35,145 0 0 0 0
0511730 5413450 CONTRACTUAL SERVICES 725,126 0 0 0 0
0511790 5193450 CONTRACTUAL SERVICES 14,316 0 0 0 0
0511910 5215210 SUPPLIES 467 182 0 4,600 0
OTHER FINANCING SOURCES 775,054 182 0 4,600 0
TOTAL FUND EXPENSES 775,054 182 0 4,600 0
ENDING FUND BALANCE 3,461,905 4,090,287 4,126,287 5,990,861 6,026,861
261
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 250
STATE FORFEITURE FUND
CITY OF SOUTH MIAMI FUND 608
The State Forfeiture Fund manages funds collected through the Florida Contraband Forfeiture
Act. Florida Statute 932.701 through 932.707 authorizes municipalities to seize assets, including
cash, personal property and real property used in violation of the Florida Contraband Forfeiture
Act. The funds may be used for educational purposes, Drug Abuse Resistance Education (DARE)
programs or the purchase of equipment used in police operations. This fund was established to
account for proceeds collected under the provisions of the Florida Contraband Forfeiture Act.
STATE FORFEITURE FUND
CITY OF SOUTH MIAMI FUND 608
ACCT
NO
ACCOUNT
CLASSIFICATION
ACTUAL
FY 17/18
ACTUAL
FY 18/19
BUDGET
FY 19/20
ESTIMATE
FY 19/20
CM RECOM
FY 20/21
BEGINNING FUND BALANCE 68,072 68,806 69,636 69,636 40,336
REVENUES 6080000 3511000 CONFISCATED REVENUE 0 0 0 0 0
6080000 3612000 INTEREST INCOME 734 830 700 700 700
TOTAL REVENUE 734 830 700 700 700
EXPENSES
6081910 5215210
INVESTIGATIVE
INITIATIVES 0 0 30,000 30,000 30,000
6081910 5215220 UNIFORMS 0 0 0 0 0
TOTAL OPERATING
EXPENSES 0 0 30,000 30,000 30,000
TOTAL EXPENSES 0 0 30,000 30,000 30,000
ENDING FUND BALANCE 68,806 69,636 40,336 40,336 11,036
262
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 251
FEDERAL FORFEITURE FUND
CITY OF SOUTH MIAMI FUND 615
BACKGROUND
The Department of Justice Asset Forfeiture Program (the Program) is a nationwide law
enforcement initiative that removes the tools of crime from criminal organizations, deprives
wrongdoers of the proceeds of their crimes, recovers property that may be used to compensate
victims, and deters crime. The most important objective of the Program is law enforcement.
Equitable sharing further enhances this law enforcement objective by fostering cooperation
among federal, state, and local law enforcement agencies. The Attorney General shall assure
that any property transferred to a State or local law enforcement agency:
A. has a value that bears a reasonable relationship to the degree of direct participation of
the State or local agency in the law enforcement effort resulting in the forfeiture, taking
into account the total value of all property forfeited and the total law enforcement
effort as a whole; and with respect to the violation of law on which the forfeiture is
based; and
B. will serve to encourage further cooperation between the recipient State or local agency
and Federal law enforcement agencies
The Forfeiture funds obtained from the Federal Government are limited in its use. Sharing must
be used to increase or supplement the resources of the receiving state or local law enforcement
agency or any other ultimate recipient agency. Shared resources shall not be used to replace or
supplant the appropriated resources of the recipient but may include these permissible uses:
Law enforcement investigation
Law enforcement training and transfers to other law enforcement agencies
Law enforcement and detention facilities
Law enforcement equipment
Law enforcement travel and transportation
Law enforcement awards and memorials
Drug and gang education and awareness programs
Pro rata funding and Language assistance services
Asset accounting and tracking and Support of community-based programs
263
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 252
FEDERAL FORFEITURE FUND
CITY OF SOUTH MIAMI FUND 615
ACCT
NO ACCOUNT CLASSIFICATION
ACTUAL
FY 17/18
ACTUAL
FY 18/19
BUDGET
FY 19/20
ESTIMATE
FY 19/20
CM RECOMM
FY 20/21
BEGINNING FUND BALANCE 1,528,703 1,552,444 1,483,505 1,483,505 1,331,505
REVENUES 6150000 3511000 INTERGOVERNMENTAL REVENUES 141,672 0 0 0 0
6150000 3612000 INTEREST INCOME 16,702 18,856 16000 16,000 16,000
6150000 3699200 OTHER MISC REVENUES 1,914 33,034 30000 30,000 30,000
TOTAL REVENUE 160,288 51,890 46,000 46,000 46,000
EXPENSES 6151910 5211410 OVERTIME SPECIAL UNIT 0 0 0 0 0
6151910 5211414 OVERTIME SPECIAL UNIT 0 0 0 0 0
TOTAL PERSONNEL EXPENSES 0 0 0 0 0
6151910 5213450 CONTRACTUAL SERVICES 91,959 75128 124,500 102,500 159,278
6151910 5214070 TRAVEL & PER DIEM 12,380 1757 30,000 6,000 30,000
6151910 5214450 LEASE PURCHASE-POL VEHICLE 13,256 18550 50,000 36,000 50,000
6151910 5215205 COMPUTER EQUIPMENT 18,169 25324 30,000 30,000 84,000
6151910 5215210 SUPPLIES 83 70 55,000 23,500 0
6151910 5215220 UNIFORMS 700 0 32,000 0 32,000
TOTAL OPERATING EXPENSES 136,547 120,829 321,500 198,000 355,278
6151910 5216430 OPERATING EQUIPMENT 0 0 0 0 0
6151910 5216440 INFRASTRUCTURE 0 0 50000 0 0
6151910 5216450 CAPITAL IMPROVEMENT 0 0 0 0 0
TOTAL CAPITAL OUTLAY 0 0 50,000 0 0
TOTAL EXPENSE 136,547 120,829 371,500 198,000 355,278
ENDING FUND BALANCE 1,552,444 1,483,505 1,158,005 1,331,505 1,022,227
264
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 253
GLOSSARY
A Account. A term used to identify an individual asset, liability, expenditure control,
revenue control, encumbrance control, or fund balance.
Accounting System. The total structure of records and procedures which discover,
record, classify, summarize, and report information on the financial position and
results of operations of a government or any of its funds, fund types, balanced
account groups, or organizational components.
Accrual Basis of Accounting. The method which records revenues when earned
(whether or not cash is then received) and records expenditures when goods or
services are received (whether or not cash is disbursed at that time)
Ad Valorem Tax. Property taxes calculated as a percentage of the value of real or
personal property. The percentage is expressed in mils (thousandths of dollars).
Appropriation. The authorization by the governing body to make payments or incur
obligations for specific purposes.
Appropriated Fund Balance. The amount of surplus funds available to finance
operations of that fund in a subsequent year or years.
Assessed Value. A valuation set upon real estate by Miami-Dade County Property
Appraiser as a basis for levying real property taxes (Ad Valorem Tax).
Asset. Resources owned or held by a government, which have monetary value.
B Balanced Budget. Occurs when planned expenditures equal anticipated revenues. In
Florida, it is a requirement that the budget submitted to the City Commission be
balanced.
Balance Sheet. The basic financial statement, which discloses the assets, liabilities,
and equities of an entity at a specified date in conformity with GAAP.
Bond. A written promise to pay a designated sum of money (the principal) at a
specific date in the future, along with periodic interest at a specific rate. The
payment on bonds are identified as Debt Service. Bonds are generally used to obtain
long-term financing for capital improvements.
Bond Funds. Resources derived from issuance of bonds for specific purposes and
265
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 254
related Federal project grants used to finance capital expenditures.
Bond Rating. A rating (made by an established bond rating company) from a schedule
of grades indicating the probability of timely repayment of principal and interest on
bonds issued.
Budget (operating). A plan of financial operation embodying an estimate of proposed
expenditures for a given fiscal year and the proposed means of financing them
(revenue estimates). The term is also used for the officially authorized expenditure
ceilings under which a government and its departments operate.
Budget Document (Program and Financial Plan). The official written statement
prepared by the City staff reflecting the decisions made by the Commission in their
budget deliberations.
Budget Ordinance. The schedule of revenues and expenditures for the upcoming
fiscal year by fund, which is adopted by the City Commission each year.
Budgetary Basis. This refers to the basis of accounting used to estimate financing
sources and uses in the budget. This generally takes one of three forms: GAAP, cash,
or modified accrual.
Budget Message. A general discussion of the proposed budget written by the City
Manager to the City Commission.
Budget Schedule. The schedule of key dates which a government follows in the
preparation and adoption of the budget.
C CAFR. Comprehensive Annual Financial Report.
CALEA. Commission Accreditation of Law Enforcement Agencies.
Capital Improvement Program. A projection of capital (long-lived and significant)
expenditures over the coming five years. The method of financing is also indicated.
Capital Improvement Fund. An account used to segregate a portion of the
government's equity to be used for future capital program expenditures. The
amount of capital reserve is roughly equal to the government's annual equipment
depreciation and an amount identified as being needed for future capital acquisition.
Capital Outlay. Fixed assets, which have a value of $1,000 or more and have a useful
economic lifetime of more than one year; or assets of any value if the nature of the
266
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 255
item is such that it must be controlled for custody purposes as a fixed asset.
Capital Project. Major construction, acquisition, or renovation activities, which add
value to a government's physical assets or significantly increase their useful life. Also
called capital improvement.
Capital Projects Budget. A fiscal year budget for capital expenditures, i.e. items or
projects of significant value with a probable life of one or more years, and the means
of financing them.
CIT. Crisis Intervention Training.
CITT. Citizen’s Independent Transportation Trust.
Consumer Price Index (CPI). A statistical description of price levels provided by the
U.S. Department of Labor. The index is used as a measure of the increase in the cost
of living (i.e., economic inflation).
Contingency Account. An appropriation of money set aside for unexpected expenses.
The amount needed is transferred by City Commission action to supplement the
appropriate expenditure account.
Contractual Services. Services rendered to a government by private firms, individuals,
or other governmental agencies. Examples include utilities, rent, maintenance
agreements, and professional consulting services.
County Wide Service Area. As the area wide government, Miami-Dade County has
the responsibility to provide certain services to all residents. The countywide
services include: public health care, sheriff, jails, courts, mass transportation,
environmental protection, certain parks and public works activities, elections, tax
collection, property appraisal and social service programs. The revenue to pay for
countywide services comes from property and gas taxes, licenses, charges for
services, intergovernmental aid, fines and forfeitures, transfers and interest earnings.
CP. Capital Projects.
D Debt Service Fund. Fund used to account for the accumulation of resources for and
payment of general long term debt principal, interest, and related costs. The
payment of principal and interest on borrowed funds.
Department. A major administrative division of the City, which indicates overall
management responsibility for an operation or a group of related operations within a
267
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 256
functional area. A Department usually has more than one program and may have
more than one fund.
Disbursement. The expenditure of monies from an account.
Distinguished Budget Presentation Awards Program. A voluntary award program
administered by the Government Finance Officers Association to encourage
governments to prepare effective budget documents.
E EAR. Evaluation and Appraisal Report.
Employee (or Fringe) Benefits. Contributions made by a government to meet
commitments or obligations for employee fringe benefits. Included are the
government's share of costs for Social Security and the deferred compensation,
medical, and life insurance plans.
Encumbrance. Commitments of funds for contracts and services to be performed.
When encumbrances are recorded, available appropriations are correspondingly
reduced.
Enterprise Fund. Funds established to account for operations, which are financed and
operated in a manner similar to private enterprises. The intent is that the expense of
providing services to the public on a continuing basis (including depreciation) be
financed or recovered primarily through user fees.
Estimated Revenues. Projections of funds to be received during the fiscal year.
Expenditure. The cost of goods delivered or services provided, including operating
expenses, capital outlays, and debt service. Includes such things as paying salaries of
police, fire and others, purchasing materials, electricity, water and gas and making
long-term debt payments.
F Final Budget. Term used to describe revenues and expenditures for the upcoming
year beginning October 1st and ending September 30th.
Financial Policy. A government’s policies with respect to revenues, spending, and
debt management as these relate to government services, programs and capital
investments. Fiscal policy provides an agreed-upon set of principles for the planning
and programming of government budgets and their funding.
Fiscal Year. The 12-month period to which the annual budget applies. The City’s
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 257
fiscal year begins October 1st and ends on September 30th.
Fixed Assets. Assets of long-term character that are intended to continue to be held
or used, such as land, building, machinery, furniture, and other equipment.
Franchise. A special privilege granted by a government permitting the continuing use
of public property, such as city streets, and usually involving the elements of
monopoly and regulation.
Franchise Fees. Fees levied by the City in return for granting a privilege, which
permits the continual use of public property such as city streets, and usually involves
the elements of monopoly and regulation.
Fund. An independent fiscal and accounting entity with a self-balancing set of
accounts. Funds are established to attain certain objectives or to simply segregate
activities. Examples are the Refuse Collection and Recycling Fund and the
Stormwater Utility Fund.
Fund Balance. The excess of assets over liabilities for a fund. A negative fund balance
is sometimes called a deficit.
G GAAP. Generally Accepted Accounting Principles. Uniform minimum standards for
financial accounting and recording, encompassing the conventions, rules, and
procedures that define accepted accounting principles.
General Fund. The fund that is available for any legal authorized purpose and which
is therefore used to account for all revenues and all activities except those required
to be accounted for in another fund. Note: The General Fund is used to finance the
ordinary operations of a governmental unit. The entity receives revenue from a
specific source and spends it on specific activities.
General Ledger. A book, file, or other device, which contains the accounts needed to
reflect the financial position and the results of operations of an entity. In double
entry bookkeeping, the debits and credits in the general ledger are equal; therefore,
the debit balances equal the credit balances.
General Obligation Bonds. Bonds for the payment of which the full faith and credit of
the issuing government are pledged. In issuing its general obligation bonds, the City
of South Miami pledges to levy whatever property tax is needed to repay the bonds
for any particular year. General Obligation Bonds cannot be issued without voter
approval and are usually issued with maturities of between 15 and 30 years.
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 258
GF. General Fund.
GFOA. Government Finance Officers Association.
Goal. An attainable target for an organization. An organization's vision of the future.
Goals and Objectives. A narrative in each department which establishes a program of
non-routine, or especially emphasized, intentions and tasks for each City Department
or sub-department during a one-year period. It is not necessarily a fiscal period.
GOB. General Obligation Bond.
Grant. A contribution by one governmental unit to another. The contribution is
usually made to aid in the support of a specified function (for example, education),
but it is sometimes also for general purposes.
I Infrastructure. The physical assets of a government (e.g., streets, water, sewer, public
buildings and parks).
Inter-fund Transfer. Equity transferred from one fund to another.
Intergovernmental Revenue. Funds received from federal, state, and other local
governmental sources in the form of grants and shared revenues.
L Liabilities. Debts or other legal obligation arising out of transactions in the past,
which must be liquidated, renewed, or refunded at some future date. This term does
not include encumbrances.
Line Item. A specific item defined by detail in a separate account in the financial
records. Revenue and expenditure justifications are reviewed, anticipated and
appropriated at this level.
LTG. Long Term Goals.
M Mil of Tax. A rate of tax equal to $1 for each $1,000 of assessed property value. So if
your house has a taxable value of $50,000 and the millage rate is 1, then you would
pay $50 in taxes, and if the millage rate is 10, then you would pay $500 in taxes.
Millage Rate. One mil equals $1 of tax for each $1,000 of property value. The millage
rate is the total number of mils of tax assessed against this value.
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 259
Modified Accrual Accounting. A basis of accounting in which revenues are recorded
when collectable within the current period or soon enough thereafter to be used to
pay liabilities of the current period, and expenditures are recognized when the
related liability is incurred.
N Non-Departmental Appropriations (Expenditures). The costs of government services
or operations which are not directly attributable to City Departments.
O Objective. A specific measurable and observable activity, which advances the
organization toward its goal.
Objects of Expenditure. Expenditure classifications based upon the types or
categories of goods and services purchased.
Obligations. Amounts which a government may be legally required to meet out of its
resources. They include not only actual liabilities, but also encumbrances not yet
paid.
Operating Budget. The City’s financial plan which outlines proposed expenditures for
the coming fiscal year and estimates the revenues which will be used to finance
them.
Operating Revenue. Funds that the government receives as income to pay for
ongoing operations. It includes such items as taxes, fees from specific services,
interest earning, and grant revenues. Operating revenues are used to pay for day to
day services.
Ordinance. A formal legislative enactment by the City Commission of South Miami. A
law.
OSHA. Occupation Safety and Health Administration.
P Personal Services. Expenditures for salaries, wages, and related employee benefits.
Policy. A plan, course of action or guiding principle, designed to set parameters for
decisions and actions.
Productivity. A measure of the service output of City programs compared to the per
unit of resource input invested.
Programs and Objectives. The descriptions of the structure, purposes, activities, tasks
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 260
and volumes or frequencies of each organizational unit shown in the budget. The
period spans the fiscal year.
Property Tax Rate. A tax based on the value of the property. It is also called an Ad
Valorem tax. The tax is determined by multiplying the taxable value of the property
by the millage rate. So if your house has a taxable value of $300,000 and the millage
rate is 1, then you would pay $300 in taxes, and if the millage rate is 10, then you
would bay $3,000 in taxes.
R Reserve. An account used either to set aside budgeted revenues that are not
required for expenditure in the current budget year or to earmark revenues for a
specific future purpose.
Revenue. Money that the City of South Miami receives from a variety of sources such
as property taxes, permits and fees, utility and sales taxes, charges for services,
grants, franchise fees and license fees that it uses to pay for service delivery and
other items.
Risk Management. The identification and control of risk and liabilities incurred by a
local government to conserve resources from accidental loss.
Rollback Millage Rate. The millage necessary to raise the same amount of Ad
Valorem tax revenue as the previous year, excluding taxes from new construction. It
represents the millage rate level for no tax increase.
S Special Assessment. A compulsory levy made against certain properties to defray
part or all of the cost of a specific improvement or service deemed to primarily
benefit those properties. All tax-exempt property in the affected area will also have
to pay the special assessment.
STG. Short Term Goals.
Surplus. The use of the term “surplus” in governmental accounting is generally
discouraged because it creates a potential for misleading inference. Undesignated
fund balance is used instead. The concept of “net worth” in commercial accounting
is comparable to “fund balance” in government accounting. That portion of the fund
balance, which is not reserved for specific purposes or obligations is called the
undesignated fund balance: it is the true “surplus”.
SW. Stormwater.
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CITY OF SOUTH MIAMI BUDGET FY 2020-2021 261
T Tax Base. Total assessed valuation of real property within the City.
Tax Levy. The total amount to be raised by general property taxes for purposes
specified in the Tax Levy Ordinance.
Tax Rate. The amount of tax levied for each $1,000 of assessed valuation.
Taxing Limit. The maximum rate at which the City may levy a tax, which for Florida
municipalities is 10 mils, or $10 per thousand dollars of assessed value.
TF. Transportation Fund.
TRIM. Truth in millage (section 200.065, Florida Statute).
U Undesignated Fund Balance. That portion of the fund balance available for use in
subsequent budgets. The term is preferable over the commonly used and ill-defined
“surplus.”
User Fee. Charges for specific services provided only to those paying such charges.
Examples would be stormwater utility and refuse collection, disposal and recycling.
Utility Taxes. Municipal charges levied by the City on every purchase of a public
service within its corporate limits. Public service includes electricity, gas, fuel oil,
water, and telephone service.
W Workload Indicators. An indication of the output of a department. It may consist of
transactions, products, events, services or persons served.
273
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 262
City of South Miami
6130 Sunset Drive
Miami, FL 33143
305-663-6343
www.southmiamifl.gov
274
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 79
CAPITAL IMPROVEMENT PROGRAM 5-YEAR PLAN
PROJECT DESCRIPTION SOURCE FY 20
Estimated
Expenses
FY20
FY 21 FY 22 FY 23 FY 24 FY 25
TRAFFIC CALMING
Traffic calming Devices for area bounded by SW 64
St / SW 65 TR / SW 65 Ave / SW 67 Ave (Design /
Construction)
PTP 40,000 15,000
Traffic calming Road reduction at SW 69th St and
SW 63 CT and Roundabout at SW 69 St and SW 63rd
Ave (Construction)
PTP 130,000 156,868
Traffic calming Devices for SW 78th St west of SW
62 Ave PTP 40,000
Miscellaneous Traffic Calming CIP 25,000 98,450
PTP 250,000
ROADWAY & DRAINAGE IMPROVEMENTS
Citywide Drainage Improvements 62 place @ 58 SWDTF 100,000 20,000 100,000 50,000 50,000 50,000 50,000
SW 58th Ct between SW 73rd ST and SW 74th ST SWDTF 30,000
SW 61 AV between SW 74 ST & SW 76 ST SWDTF 50,000
ROAD INFRASTRUCTURE
South Miami Intermodal Transportation Plan -
Contingency PTP 50,000 10,000 50,000 50,000 50,000 50,000
Road Infrastructure Improvement GOB 500,000
SW 64 ST Bike Lane and Road Improvements (SW 57
AVE to SW 62 AVE)
CDBG 354,916 294,916
PTP 50,000 250,000
62 AVE Design and Roadway Reconstruction (US#1
to SW 80 ST), including Sidewalk improvement
between SW 78 ST to SW 80 ST
TAP 480,000 480,000
SWDTF 20,000 20,000
PTP 40,000 40,000
Citywide Sidewalk Repairs PTP 40,000 39,999 50,000 50,000 55,000 60,000 65,000
Citywide Street Improvements / Resurfacing PTP 50,000 23,717 50,000 55,000 60,000 65,000 75,000
LOGT 100,000 100,000 105,000 110,000 115,000 125,000
Road Resurfacing - SW 73rd St (57 CT to 58 Ave) PTP 20,000 5,450
Road Resurfacing - SW 61 Ave (59ST to 60 TR) PTP 20,000 17,683
Road Resurfacing - SW 58th AVE (84ST to 87ST) PTP 25,000 5,477
Road Resurfacing - SW 87th ST (59 AVE to 60 AVE) PTP 15,000 21,311
Road Resurfacing - SW 84th ST (60 AVE to 62 AVE) PTP 20,000 20,573
Road Resurfacing - SW 84th ST (57 AVE to 59 AVE) PTP 15,000 45,133
Road Resurfacing - SW 59TH AVE (83 ST to 84 ST) PTP 12,500 6,625
Road Resurfacing - SW 59TH AVE (80 ST to 81 ST) PTP 15,000 0
Road Resurfacing - SW 60TH AVE (81 ST to 82 ST) PTP 20,000 8,912
Road Resurfacing - SW 58TH CT (78 ST to 80 ST) PTP 15,000 17,332
Road Resurfacing - SW 77TH TR (57 AVE to 59 AVE) PTP 20,000
Road Resurfacing - SW 78TH ST (58 AVE to 62 AVE) PTP 25,000
Road Resurfacing - SW 67TH CT (79 ST to 80 ST) PTP 12,500
Road Resurfacing - SW 75TH TR (67 AVE to 68 AVE) PTP 12,500
Road Resurfacing - SW 74 ST (67 AVE to 68 AVE) PTP 12,500
Road Resurfacing - SW 67th CT North of SW 74th ST PTP 12,500
Road Resurfacing - SW 62ND CT (64 ST to 68 ST) PTP 20,000
Road Resurfacing - SW 61 TR (65 AVE to 67 AVE) PTP 15,000
275
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 80
PROJECT DESCRIPTION SOURCE FY 20
Estimated
Expenses
FY20
FY 21 FY 22 FY 23 FY 24 FY 25
Road Resurfacing - SW 61 ST (65 AVE to 67 AVE) PTP 15,000
Road Resurfacing SW 62nd TERR East of SW 67th
AVE PTP 15,000
Road Resurfacing SW 62 St (59 CT to 62 AVE) PTP 20,000
Road Resurfacing SW 58 St (60 AVE to 62 AVE) PTP 12,500
Road Resurfacing SW 52 TR (65 AVE to 67 AVE) PTP 12,500
Road Resurfacing SW 49 TR west of SW 65 Ave PTP 27,500
Road Resurfacing SW 43 ST west of SW 62 CT PTP 12,500
Road Resurfacing SW 64 PL north of SW 56 ST PTP 15,000
Citywide Neighborhood Greenways Sharrows and
signs
PTP 100,000 100,000 100,000
CIP 71,812
PARKS
Citywide Parks Improvement - Miscellaneous CIP 50,000 34,873 50,000 50,000 50,000 50,000 50,000
Citywide Parks Master Plan - Improvements CIP 50,000 30,360 50,000 50,000 50,000 50,000 50,000
Citywide ADA Transition Plan - Improvements CIP 50,000 8,300 50,000 50,000 50,000 50,000 50,000
Citywide Park Playground PIP Rubber Surface
[Dante Fascell (3), Fuchs (1), Murray (1), & Palmer
(1)]
CIP 200,000 241,700
All America: Natural Play Elements CIP 25,000
Dante & Brewer Park: Non-Motorized Boat Launch FRDAP 200,000
CIP 50,000
Dante Fascell Park: Tennis Court and Parking Lights CIP 250,000 250,000
Dante Fascell Park: 2 additional Tennis Courts CIP 50,000 50,000 200,000
Dante Fascell Park: Lights for Tennis Expansion (2
courts) CIP 150,000
Dante Fascell Park - Tennis Court Resurfacing CIP 80,000
Dante Fascell building - DESIGN CIP 100,000
Dog Park: K9 Artificial Turf CIP 50,000
Fuchs Park: Lake Perimeter Asphalt Trail Design &
Construction (Phase I - FY 2020)
CIP 200,000 200,000 140,000
PFIF 60,000
Fuchs Park: New Picnic Pavilion CIP 50,000
GB Community Center - Insulation Study CIP 25,000
Murray Park: Replace Ball Field Fencing CIP 65,000
Marshall Williamson Park - Sidewalks & Park
Infrastructure & Landscape Improvements
CIP 50,000
CRA 50,000
CDBG 100,000 26,321 123,679
Palmer Park: Laser-Grade Fields CIP 35,000 35,000 35,000 35,000 35,000 35,000 35,000
South Miami Park: Restroom w/ Concession Stand
Building (design) CIP 15,000
South Miami Park: Restroom w/ Concession Stand
Building (construction) CIP 750,000
South Miami Park Playground and Fitness Outdoor
Equipment CIP 150,000
New Park Improvements 7435 SW 66 Ave (Phase I
Design FY-20 / Phase II Construction FY-21 CIP 25,400 150,000 100,000 100,000 100,000 100,000
Misc. Park Furniture CIP 5,000 5,000 5,000 5,000 5,000 5,000
276
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 81
PROJECT DESCRIPTION SOURCE FY 20
Estimated
Expenses
FY20
FY 21 FY 22 FY 23 FY 24 FY 25
FLEET REPLACEMENT
Police Vehicles and Equipment CIP 350,000 350,000 245,000 380,000 380,000 380,000 380,000
Police Rescue Vehicle LEFTF 50,000
Trash Truck CIP 120,000
Garbage Truck (Replace 2004 Vehicle) CIP 295,000 309,984
Trash Crane (Replace 2006 Vehicle) CIP 180,000 181,715
F150 Vehicle for Public Works Operations CIP 30,000 30,000
F150 Vehicle for Public Works Construction &
Engineering CIP 30,000 0
Passenger Van for Parks & Recreation Dept. CIP 30,000
Courtpac Roller 24" Model (tennis) for Parks &
Recreation CIP 5,000 5,000
Tractor vehicle for Parks & Recreation CIP 20,000
CITY FACILITIES
Gibson Bethel CC - New Roof CIP 150,000
Mobley Building Replacement CIP 50,000
City Hall - New Roof CIP 100,000
Police Department Air Conditioning CIP
City Hall Air Conditioning CIP 15,000 11,440
MISCELLANEOUS
Citywide Water & Sewer Upgrades - Design &
Construction
GOB 250,000 1,174,058
CIP 81,850
Citywide Directional Street Signs Replacement PTP 30,000 7,625 10,000
Pedestrian Bridge Study Over US#1 between SW
57th Ave & SW 72nd St Feasibility Study
PTP 500,000
FDOT 1,000,000
DEV 1,750,000
PED 433,000 300,000
Citywide Landscaping Program TTF 20,000 25,000 50,000 50,000 50,000 50,000
84th Street Median Improvement between SW 57
Ave to 62 Ave PTP 25,000
Dante Fascell Art in the Park - Sculptures CIP 63,647
City Welcome Signs Dante Fascell CIP 250,000 250,000
City Welcome Sign Small Prototype CIP 100,000
Manor Lane Roadway & Sidewalk PTP
CIP 175,000 3,190
New Pay Stations CIP 50,000 20,000 50,000 50,000 500,000 50,000
Citywide Striping PTP 20,000 8,000 20,000 20,000 20,000 20,000 20,000
Landscape Sunset Dr (US 1 to SW 69th Ave) LOGT 150,000 150,000
CIP 200,000 150,000
Backup Batteries for all solar panels CIP 25,000
Solar for Public Works Building CIP 55,000 85,000
Solar for Community center CIP 100,000
Solar for Pool CIP 25,000 55,000
Solar for City Hall CIP 75,000
277
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 82
PROJECT DESCRIPTION SOURCE FY 20
Estimated
Expenses
FY20
FY 21 FY 22 FY 23 FY 24 FY 25
Downtown Improvements - Sunset Dr between
US#1 and SW 57th
SWDTF 100,000
CIP 45,000 500,000
PTP 300,000
Holiday Lighting CIP 50,000 22,577 50,000
Downtown parking signs CIP 100,000 11,090 50,000
Sidewalk Design & Construction SW 64th St (62-67
Ave) North side PTP 100,000
Girl Scout Fence and invasive removal & Parking Lot CIP 100,000
TOTAL CAPITAL IMPROVEMENTS BY YEAR 5,592,416 4,222,330 5,015,737 7,525,000 1,115,000 1,580,000 1,155,000
278
CITY OF SOUTH MIAMI BUDGET FY 2020-2021 83
CAPITAL IMPROVEMENT PLAN FUND SUMMARY
CODE SOURCE OF FUNDS FY 20
Estimated
Expenses
FY20 FY 21 FY 22 FY 23 FY 24 FY 25
CIP Capital Improvement Fund 2,750,000 2,441,338 2,165,000 2,765,000 720,000 1,170,000 720,000
CDBG Comm. Development Block Grant 454,916 321,237 123,679 0 0 0 0
FRDAP FL Recreation Dev. Assistance Program 0 0 0 200,000 0 0 0
GOB MDC General Obligation Bond 250,000 0 1,174,058 500,000 0 0 0
LEFTF Law Enforcement Forfeiture Trust Fund 50,000 0 0 0 0 0 0
LOGT Local Option Gas Tax 250,000 150,000 100,000 105,000 110,000 115,000 125,000
PTP People Transportation Plan 1,067,500 789,705 785,000 775,000 185,000 195,000 210,000
CRA Community Redevelopment Agency 50,000 0 0 0 0 0 0
SWDTF Stormwater Drain Trust Fund 220,000 40,000 150,000 80,000 50,000 50,000 50,000
TAP
Transportation Alternatives Program (FDOT
grant) 480,000 480,000 0 0 0 0 0
FDOT Pedestrian Bridge 0 0 0 1,000,000 0 0 0
TMDL
Total Maximum Daily Load - FDEP Water
Quality Grant 0 0 0 0 0 0 0
TTF Tree Trust Fund 20,000 0 25,000 50,000 50,000 50,000 50,000
DEV Developer Contributions 0 0 0 1,750,000 0 0 0
PED
Pedestrian Crossing Acq. Dev. Ops. & Maint.
Trust Fund 0 0 433,000 300,000 0 0 0
PFIF Park Impact fund 0 0 60,000 0 0 0 0
TOTAL CIP BY YEAR 5,592,416 4,222,330 5,015,737 7,525,000 1,115,000 1,580,000 1,155,000
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