Res No 211-18-15244RESOLUTION NO.: 21 1-18 -1 5 2 4 4
A Resolution authorizing the City Manager to execute Amendment One to the
agreement for the Gibson -Bethel Community Center Renovation project with Miami -
Dade County.
WHEREAS, the City of South Miami was awarded a grant for the renovation of bathroom facilities at
the Gibson -Bethel Community Center from Miami -Dade County's Department of Public Housing and
Community Development (PHCD) in the amount of $70,846 (with the City providing an additional $58,154
from its approved budget CIP accounts: Gibson Bethel Community Center Improvements Account No. 301-
2020-572-6450) with a contract expiration date of September 30, 2019; and
WHEREAS, Amendment One to the agreement expands the scope of activities to be carried out under
this grant to include renovation of the bathroom facilities, basketball courts and kitchen facilities at the
Gibson -Bethel Community Center, extends the contract expiration date to September 30, 2020 and increases
PHCD funding for the Gibson -Bethel Community Center renovation project to $220,846; and
WHEREAS, the Mayor and City Commission authorize the City Manager to execute Amendment
One to the agreement with Miami -Dade County's Department of Public Housing and Community
Development to expand the scope of activities to be carried out under this project to include kitchen and
basketball court renovation, extend the expiration date for the contract to September 30, 2020 and increase
PHCD funding from $70,846 to $220,846 for the Gibson -Bethel Community Center renovation project.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1: The City Manager is hereby authorized to execute Amendment One to the grant
agreement with Miami -Dade County's Department of Public Housing and Community Development to
expand the work to be performed under this contract to include the renovation of the kitchen and basketball
courts at the Gibson -Bethel Community Center, extend the expiration date of the contract to September 30,
2020 and accept additional funding in the amount of $150,000 for the Gibson -Bethel Community Center
renovation project.
Section 2. This resolution shall take effect immediately upon adoption hereof.
PASSED AND ADOPTED this 201hday of November, 2018
ATTEST:
u� W C-("..fi
CITY &E
READ AND APP
LANGUAGE, E
EXECUTIQ THE
CITY 'I"G RN Y
OVED AS TO FORM
IALITY�Nl)REi
APPROVED:
44
MqVX'1,JV
MAY R
COMMISSION VOTE: 5-0
Mayor Stoddard: Yea
Vice Mayor Harris: Yea
Commissioner Edmond: Yea
Commissioner Liebman: Yea
Commissioner Welsh: Yea
Agenda item No:2.
City Commission Agenda Item Report
Meeting Date: November 20, 2018
Submitted by: Zechariah Cosner
Submitting Department: City Manager
Item Type: Resolution
Agenda Section: CONSENT AGENDA
Subject:
A Resolution authorizing the City Manager to execute Amendment One to the agreement for the Gibson -Bethel
Community Center Renovation project with Miami -Dade County. 3/5 (City Manager)
Suggested Action:
Attachments:
memo GBCC renovation Amendment.doc
Resolution Authorizing Amendment One re Gibson Bethel Renovation Grant.docx
Amendment to FY17 GBCC Renovation Project.pdf
South
Miami
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER -OFFICE MEMORANDUM
To: The Honorable Mayor & Members of the City Commission
FROM: Steven Alexander, City Manager
DATE: November 20, 2018
SUBJECT: A Resolution authorizing the City Manager to execute Amendment One to
the agreement for the Gibson Bethel Community Center Renovation project
with Miami -Dade County.
BACKGROUND: On January 17t', 2018, the City of South Miami executed the grant
agreement for the Gibson Bethel Community Center Renovation project
under the Community Development Block Grant (CDBG) Program wherein
the Miami -Dade County Department of Public Housing and Community
Development (PHCD) provided a total amount of $70,846 (with the City
providing an additional $58,154 from its approved budget CIP accounts:
Gibson Bethel Community Center Improvements Account No. 301-2020-
572-6450) for the renovation of bathroom facilities at the Gibson Bethel
Community Center with a contract expiration date of September 30, 2019.
Amendment One to the agreement provides expands the scope of activities
to be carried out under this agreement to include the renovation of the
Gibson Bethel Community Center bathroom facilities, basketball courts and
kitchen, extends the expiration date of the agreement to September 30,
2020 and provides additional funding for the project in the amount of
$150,000, increasing PHCD funding to $220,846 and increasing total funding
to $279,000.
GRANT PERIOD: The grant period began on October 1, 2017 and ends on September 30,
2019. Under this amendment, the grant period would extend to September
30, 2020.
AMOUNT: The current grant amount is $70,846, under this amendment the grant
amount will increase to $220,846
ATTACHMENTS: Grant Contract Amendment One
Resolution
2
Resolution Number: R-1046-17 and R-814-18
Duns Number: 24628976
Awarded Amount: $220,846.03
CDBG 2017
Non -Profit
AMENDMENT ONE TO THE
FY 2017 COMMUNITY DEVELOPMENT BLOCK GRANT
CONTRACT BETWEEN
MIAMI-DADE COUNTY
AND
CITY OF SOUTH MIAMI
This Amendment amends the FY 2017 Community Development Block Grant Contract between
Miami -Dade County, a political subdivision of the State of Florida, hereinafter referred to as the
"County" and City of South Miami, hereinafter referred to as the "Awardee", executed on
January 31st, 2018, (the "Contract" or "Agreement") is amended as follows:
1. Page 1, paragraph 8, is amended to read as follow:
NOW, therefore, in consideration of the mutual covenants recorded herein, the parties
hereto agree as follows:
EFFECTIVE TERM
OF AGREEMENT: This Agreement shall begin on October 1, 2017.
This Agreement shall expire on September 30, 2020.
AMOUNT OF AGREEMENT: Subject to the availability of funds, the amount of funds which may
be disburse, in accordance with this Agreement, may not exceed $220,846.03.
2. Attachment A of the Contract is replaced in its entirety and is hereby amended by
Attachment A, which is attached hereto and incorporated by reference.
3. Attachment A-1 of the Contract is replaced in its entirety and is hereby amended by
Attachment A-1, which is attached hereto and incorporated by reference.
4. Attachment B of the Contract is replaced in its entirety and is hereby amended by
Attachment B, which is attached hereto and incorporated by reference.
The effective date for this amendment is September 30, 2018.
All references in the Contract to the expiration date shall now read the expiration date of
September 30, 2020.
This Amendment is intended to extend the Contract, until September 30, 2020. The Parties
ratify and adopt all the provisions, duties and obligations of the Contract as if fully set forth
herein.
This Amendment and all its attachments are hereby made a part of the Contract.
Except for any changes enumerated above, all provisions of the contract shall remain in full
force and effect.
Page 1 of 2
Resolution Number: R-1046-17 and R-814-18
Duns Number: 24628976
Awgrded Amount: $220,846.03
CDBG 2017
Non -Profit
IN WITNESS THEREOF, the parties hereto have.paused this contract to be executed by their
undersigned officials as duly authorized, this i t day of � e w"_ 2018.
AWA
City
NAME:
nninMl-DADE COUNTY
NAME:
M
AU RI C : -.gLc
KEG
r - ADE COY• FL
Carlos A. Gimenez NAlAr it
TITLE:\Q\t\0,Oe7 TITLE Mayor
DATE: /�i S1 DATE:
BY: ATTEST
/ BY:
NAME:�n��\e.YY�AY1
• PEA
%-/
TITLE: C�� cIe_rK TITLE:
DATE: DATE:
t�
Witnesses:
q_.
(Signature)
7___..c6.c_�\ort'c0\ A. C05�Ntr
Type or Print Name
Federal ID
Number: 59-6000431
Resolution #: R-1046-17 and R-814-18
IDIS #: 5680
Contractor's Fiscal Year Ending Date: September 30tn
CORPORATE SEAL:
Approved as to forth
Appro
and iency .
Ass t Coun Atto
Date
AMENDMENT IS NOT VALID UNTIL SIGNED AND DATED BY BOTH PARTIES
Page 2 of 2
ATTACHMENT A
PUBLIC HOUSING AND COMMUNITY DEVELOPMENT MI® DiADE
FY 2018 Scope of Services
October 1, 2017 through September 30, 2020
Agency Name: City of South Miami (Amendment to 2017 contract)
1. -ACTIVITY TITLE: Gibson Bethel Community Center Renovation Project
IDIS #: 5680
RESOLUTION #: R-1046-17 and R-814-18
DUNS #: 24628976
2.- ACTIVITY DESCRIPTION:
2a—Activity Category:
2b. — Objective:
2c. — Outcome:
3. - APPROVED BY BCC:
Renovation of Gibson Bethel Community Center, including but not limited
Amount: $70,846.03 + $150,000 ($220,846.03) Source: CDBG FY 17 (CDF
District 7 allocation)
Other Funding Source and Amount: $58,154
4. - FY 2017& 2018 TOTAL PROJECT COST: $279,000.03
5. - HUD INFORMATION:
5a. — HUD matrix code: 03F — Parks, Recreational Facilities
5b. — HUD Activity Type: LMA
5c. —HUD National Citation 570.208(a)(1)
6. - ACCOMPLISHMENTS:
6a, —Number of Units:
1
6b. — Type:
Public Facility
7.- NATIONAL OBJECTIVE:
Total # of Low/Mod in Service Area:
1615
Census Tract:
76.03
Block Group:
1
8. -ACTIVITY ADDRESS:
5800 SW 661h Street, South Miami 33143
9. - LOCATION:
NRSA (Activity located in): South Miami
District (Activity located in): 7
10. - LABOR STANDARD applicable N/A
Type of Work:
® Building ❑ Residential ❑ Highway ❑ Heavy
11. Set aside units different from total units
12. INSURANCE REQUIREMENTS: Worker's Compensation Insurance, Commercial General Liability Insurance,
Auto mobility Liability Insurance and Professional Liability Insurance. See
Attachment for detailed requirements.
Project Manager: Letitia Goodson n
Attachment Al
Public Facilities and Infrastructure Improvements - City of South Miami - FY18 Gibson -Bethel Renovation Project
ID
Task Name
Required Resource
Enter in the %
of Task
Completed (as
of today)
Enter in the
StartDate of
Task
Calculated End
Date of Task
Notes:
1
THIS CHART INFORMATION IS PRELIMINARY BASED
offawc, 13ase
ON r.D
r.
0.00
- as,
ier MDC
1,7,7
submit required Enviromnetal Review (ER) form (see
attachment D in the Contract)
Agency
0.00
1129/18
8/22/18
1,1,2
environmental review process
Environmental Specialist
0.00
1/29/18
8/31/18
1,7,3
submittal of scope and budget
Agency
0.00
1/29/18
5/1/18
1.1.4
scope and budget review by Public Housing and Community
Development (PHCD) Project Manager (PM)
Project Manager
0.00
1/29/18
5/1/18
1.1.5
prepare and assemble contract with Attachments A to H (24
cfr 92.504)
Project Manager
0.00
1/29/18
S/1/18
1.1.6
submit contract for agency signature to execute
Project Manager
0.00
3/1/18
5/1/18
1.1.7
return signed contract to PHCD for final processing
Agency
0.00
4/1/18
5/1/18
1.1.8
submit CDBG contract to Miami -Dade Mayor's Office
PM Supervisor and PM Manager
0.00
4/1/18
5/1/18
1.1.9
receive and distribute executed PHCD Contract
Project Manager
0.00
5/1/18
5/1/18
1.1.10
submit amendment Hl for agency signature to execute
Project Manager
0.00
10/31/18
10/32/18
1.1.11
return signed contract to PHCD for final processing
Agency
0.00
11/1/18
11/30/18
1,7,12
submit CDBG contract to Miami -Dade Mayor's Ottice
PM Supervisor and PM Manager
0.00
11/15/18
1/31/19
1.1.13
receive and distribute executed PHCD Contract
Project Manager
0.00
11/15/18
1/31/19
Milestone evrew
1.2
re- Deveropment Phase
0. 00
1.2.2
submit sources and uses statement
Agency
0.00
2/1/18
9/18/18
1.2.3
submit required insurance certificate
Agency
0.00
2/1/18
10/31/18
1.2.4
submit insurance document to Miami -Dade GSA
Project Manager
0.00
2/15/18
20/31/19
1.2.6
pro forma
Agency
0.00
10/1/18
12/30/18
1.2.7
Environment clearance letter
Environmental Specialist
0.00
2/28/18
8/28/18
1.2.8
Design Process
Agency
0.00
10/1/18
12/30/18
1.2.9
submit quarterly progress report pue no later than 10 days
after the end of each quarter)
Agency
0.00
1/1/18
10/10/20
Milestone Review
1.3
Pre- Bid Phase
0.00
1.3.1
RFP package for General Contractor (GC)
Agency
0.00
1/1/19
3/30/19
1.3.2
Submit RFP package for GC to PHCD
Agency
0.00
1/1/19
3/30/19
1.3.3
review RFP bid package for GC by PHCD
Project Manager/Construction IV
0.00
1/1/19
3/30/19
1.3.4
review RFP bid package for GC by PHCD's Compliance Unit
Compliance Unit
0.00
1/1/19
3/30/19
1.3.5
Provide Davis Bacon Wage Determination to Agency
Compliance Unit/Project Manger
0.00
1/1/19
3/30/19
1.3.6
Submit revised RFP feedback to Agency
Project Manager
0.00
1/1119
3/30/19
1.17
1 PHCD to give agency written approval for RFP bid package for
I Project Manager
0.00
1/1/19
3/30119
Page 1 of 3
as of 11 / 1 /2018
Attachment Al
4r
ID
Task Name
Required Resource
Enter in the %
of Task
Completed (as
of today)
Enter In the
Start Date of
Task
Calculated End
Date of Task
Notes:
1.3.8
Pre -bid meeting
Agency/PHCD Staff/Bidders
0.00
1/1/19
3/30/19
1.3.9
Bid/RFP opening
Agency
0.00
1/1/19
3/30/19
1.3.10
Check debarment list
Agency
0.00
1/1/19
3/30/19
1.3.11
Selection/Award
Agency
0.00
1/1/19
3/30/19
1.3.12
Place order for Miami -Dade Construction Sign by PHCD
Project Manager
0.00
1/1/19
3/30/19
milestone Review
0.
1.4.1
executed GC contract
Agency
0.00
4/1/19
5/30/19
1.4.2
Submit GC contract, bid tabulations, recommendation by
agency_ staff, resolution approving selection, copy of ad to
PHCD
Agency
0.00
4/1/19
5/30/19
1.4.3
submit print out of proof that the debarment lists where
checked
Agency
0.00
4/1/19
5/30/19
1.4.4
Submit copies of State, County and City Licences and
Certicate of Competencies
Construction Manager
0.00
4/1/19
5/30/19
1.4.5
Certificate of Insurance
Construction Manager
0.00
4/1/19
S/30/19
1.4.6
Payment of Performance Bond
Construction Manager
0.00
4/1/19
5/30/19
1.4.7
Submit W-9 Request for Taxpayer ID#
Construction Manager
0.00
4/1/19
5/30/19
1.4.8
Notice to Bidders/Prospective Contractor
Agency
0.00
4/1/19
5/30/19
1.4.9
Statement of Bidder's Construction experience
Agency
0.00
4/1/19
5/30/19
1.4.10
Certification receipt
Agency
0.00
4/1/19
5/30/19
1.4.11
Insurance Requirements
Agency
0.00
4/1/19
5/30/19
1.4.12
affirmation action standard (24 CFR 92.351)
Agency
0.00
4/1/19
5/30/19
1.4.13
Certification of Compliance with Part 60-2 Affirmative Action
Program
Agency
0.00
4/1/19
5/30/19
1.4.14
Certification Regarding Drug Free Workplace
Agency
0.00
4/1/19
5/30/19
1.4.15
Assurance of Companies
Agency
0.00
4/1/19
5/30/19
1.4.16
Section 3 Requirements (GC must meet Section 3
Requirements)
Agency
0.00
4/1/19
S/30/19
1.4.17 ISection
3 Clause
Agency
0.00
4/1/19
5/30/19
1.4.18 Icheck
debarment list
Project Manager
0.00
4/1/19
5/30/19
1.4.19 Ireview
GC bid package and contract by PHCD Project Manager
Manager
0.00
4/1/19
5/30/19
1.4.20
review GC bid package and contract by PHCD's Compliance Ur
Compliance Unit
0.00
4/1/19
5/30/19
1.4.211
PHCD to give agency written approval for GC JProjecFManager
0.00
4/1/19
S/30/19
Page 2 of 3
as of 11 / 1 /2018
Attachment Al
ID
Task Name
Required Resource
Enter in the %
of Task
Completed (as
of today)
Enter in the
Start Date of
Task
Calculated End
Date of Task
Notes:
1.4.22
submit quarterly progress report (Due no later than 10 days
after the end of each quarter)
Agency
0.00
1/1/18
10/10/20
Milestone Review
1 5Construction
Phase
0.00
1_5.1
pre -construction conference
Agency PI1C05taff/GC
0.00
6 119
7 30 19
1.5.2
notice to proceed
Agency
0.00
6/1/19
7/30/19
1.5.3
obtain permits
Agency
0.00
6/1/19
7/30/19
•
Improvemvent Renovation
1.5.6
ISite preparation, demolition, clean-up
0.00
8 1 19
11 30 19
1.5.7
Construction renovation new installation plumbing
0.00
8/1/19
9/30/20
Construction close-out and approved inspection
9
1.7
Compietion Phase
0.00
1.7.1
submit final progress report
Agency
.00
10 1 20
10 l0 20
1.7.2
submit payment with final release of liens
Agency
0.00
9/1 20
10/31/20
1.7.3
final walk thru
All
0.00
9120
10/31/20
1.7.4
Certificate of completion
Agency
0.00
9/1/20
103120
1.7.5
project completion form
Agency
0.00
9/1/20
10/31 20
1.7.6
construction close out
All
0.00
9 1/2o
10 31/ZO
1.7.7
submit LMI information to PHCD's Complaince Unit
Project Manager
0.00
10/1/20
12/31/20
1.7.8
review LMI information
Compliance Unit
0.00
10/1/20
12/31/20
1.7.9
print out copy of Finance balance
Project Manager
0.00
30/1/20
12/31 20
1.7.10
report accomplishment in IDIS
IDIS Specialist
0.00
10/1/20
12/31/20
1.7.11
submit project close letter to agency
PHCD's complaince unit
0.00
10/1/20
12/31/20
Milestone Review
0.00
Page 3 of 3
as of 11 /1 /2018
/17' ATTACHMENT B
• reCONSTRUCTION BUDGET FOR CDBG FUNDS
South Miami Gibson -Bethel Community Center Renovations
City of South Miami
CDBG FY 2017 and 2018
October 1, 2017 thru September 30, 2020
SUB OBJECT DESCRIPTION PHCD PHCD PHCD CITY'S TOTAL AMT
CDBG 2017 CDBG 2018 CDBG CONTRIBUTION
Reso. No. R-1046-17 Reso. No. R-814.18 TOTAL AMOUNT
AMOUNT AMOUNT
01 Personnel
Project Manager
$
-
$ -
$
3,280.00
$
3,280.00
FICA/MICA
$
-
$ -
$
656.00
$
656.00
Total Personnel
$
-
$ -
$
3,936.00
$
3,936.00
90 Capital Outlay
Environmental
$
-
$ -
$
-
$
-
Site Preparation
$
-
$ -
$
-
$
-
Property razes
$
-
$ -
$
-
$
-
Building Permits
$
-
$ -
$
-
$
-
Drawings , Construction, and Installation
$
70,846.03 $ 150,000.00
$ 220,846.03
$
54,218.00
$
275,064.03
Impact Fees
$ -
$
-
$
-
Total Capital Outlay
$
70,846.03 $ 150,000.00
$ 220,846.03
$
54,218.00
$
275,064.03
TOTALS
$
70,846.03 $ 150,000.00
$ 220,846.03
$ 58,154.00
$
279,000.03
FUNDING SOURCES
CDBG Grant
$
220,846.03
City'scontribution
$
58,154.00
Total
$
279,000.03
CONSTRUCTION BUDGET FOR CDBG FUNDS
South (em iami
ATTACHMENT B
FY 2017 & 2018 CDBG - Gibson -Bethel Community Center Renovations
October 1, 2017 thru September 30, 2020
BUDGET SUMMARY
MAJOR CATEGORIES:
CDBG 2017 & 2018
Resolutions No.
R-1046-17 and R-814-1
NON-PHCD
TOTAL FUNDING
1. Personnel
$ -
$ 3,936.00
$ 3,936.00
2. Contractual Services
$ -
3. Operating Expenses
$ -
$ -
4. Commodities
$ -
$ -
5. Capital Outlay
$ 220,846.03
$ 54,218.00
$ 275,064.03
FY 17 - CDBG
$ 220,846.03
$ 58,154.001
1 $ 279,000,03
FUNDING SOURCES:
CDBG Grant
City's Contribution
Total
$ 220,846.03
$ 58,154.00
279,000.03