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Res No 214-18-15247214-18-15247 RESOLUTION NO.: A Resolution authorizing the City Manager to permit Das Renn Treffen to hold its Sth annual DRT Porsche Car Show on February 9th and loth, 2019 in downtown South Miami and for a waiver of certain special event fees. WHEREAS, Das Renn Treffen ("the applicant'), a 501 (c)(3) non-profit organization, has submitted a Special Event Application to hold its annual DRT Porsche Car show on February 911 and lot', 2019; and WHEREAS, the applicant is requesting to host a VIP Preview event on Saturday, February 911, 2019 along 571h Court from 73`d Street to 74th Street and the First National Bank drive thru parking lot; and WHEREAS, the annual DRT Porsche Car show will resume on February loth, 2019 on 72"d Street (Sunset Drive) from South Dixie Highway to 571h Avenue (Red Road), 73'd Street from 58th Court to 57th Avenue and surrounding streets; and WHEREAS, the applicant has paid the City $660, which includes $60 application fee, $100 administrative fee and $500 refundable security deposit; and WHEREAS, the applicant is requesting the following fees to be waived: 250 Parking meters ($6,250), Street Closure and MOT fees ($1,928.25), totally $8,178.25; and WHEREAS, the applicant will be responsible for the remaining services and fees rendered by Police ($8,330) and Public Works ($3,090), totaling $11,420; and WHEREAS, the applicant has completed the Special Event Application and has submitted the necessary notification/petition approval form signed by businesses that will be affected by the requested street closure. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: Section 1. The City Manager is hereby authorized to permit Das Renn Treffen to hold its 5th annual DRT Porsche Car Show on February 9th and 10th, 2019 in downtown South Miami. Section 2. The City Manager is hereby authorized to waive the cost for 250 Parking meters ($6,250), Street Closure and MOT fees ($1,928.25), totally $8,178.25. Section 3. If any section clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this resolution. Section 4. This resolution shall become effective immediately upon adoption by vote of the City Commission. Page 1 of 2 Res. No. 214-18-15247 PASSED AND ADOPTED this 20`h day of November, 2018 ATTEST: 1 CITY dERK D AS TO FORM: Page 2 of 2 APPROVED: 10krk4j- MAYOlf COMMISSION VOTE: 5-0 Mayor Stoddard: Yea Vice Mayor Harris: Yea ea Commissioner Gil: Commissioner Liebman: Yea Commissioner Welsh: Yea Agenda item No:5. City Commission Agenda Item Report Meeting Date: November 20, 2018 Submitted by: Quentin Pough Submitting Department: Parks & Recreation Item Type: Resolution Agenda Section: CONSENT AGENDA Subject: A Resolution authorizing the City Manager to permit Das Renn Treffen to hold its 5th annual DRT Porsche Car Show on February 9th and 10th, 2019 in downtown South Miami and for a waiver of certain special event fees. 3/5 (City Manager -Parks & Recreation) Suggested Action: Attachments: MEMO-Das Renn Treffen 2019.doc RESOLUTION - Das Renn Treffen 2019.docx DRT- Special Event Application.pdf DRT - Cost Estimates. pdf South Miami THE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER -OFFICE MEMORANDUM To: The Honorable Mayor & Members of the City Commission FROM: Steven Alexander, City Manager Via: Quentin Pough, Director of Parks & Recreation DATE: November 20, 2018 SUBJEcT: A Resolution authorizing the City Manager to permit Das Renn Treffen to hold its 511 annual DRT Porsche Car Show on February 91h and loth, 2019 in downtown South Miami and for a waiver of certain special event fees. BACKGROUND: Das Renn Treffen ("the applicant"), a 501 (c)(3) non-profit organization, has submitted a Special Event Application to hold its annual DRT Porsche Car show on February 9th and loth, 2019. This year the applicant is requesting to host a VIP Preview event on Saturday, February 91h, 2019 along 571h Court from 73rd Street to 741h Street and the First National Bank drive thru parking lot. The VIP Preview event will not be open to the public and will be for approximately 200 paid participants and sponsors to exclusively showcase top of the line Porsche cars and enjoy a night of networking. The annual DRT Porsche Car show will resume on February loth, 2019 on 72"d Street (Sunset Drive) from South Dixie Highway to 57th Avenue (Red Road), 73rd Street from 58th Court to 57th Avenue and surrounding streets. This event will be free to the public. This reoccurring event showcases approximately 250 Porsche cars from around the nation. This event generates approximately 20,000 attendees who help stimulate South Miami's economy through various purchases during the event from local merchants and restaurants. The applicant has submitted the necessary notification/petition approval form signed by businesses that will be affected by the requested street closure. Upon approval of this event, the applicant must provide the City with the required Certificate of Liability Insurance that complies with the City's standard insurance requirements, including naming the City of South Miami as an additional insured prior to the event. E SouthfM i am i THE CITY OF PLEASANT LIVING REVENUE: FEES TO BE WAIVED: SUMMARY: CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER -OFFICE MEMORANDUM The applicant has paid the City $660, which includes $60 application fee, $100 administrative fee and $500 refundable security deposit. The applicant will be responsible for all services rendered by the City, as follow: DEPARTMENT AMOUNT POLICE DEPARTMENT $8,330 PUBLIC WORKS $3,090 TOTALING $11,420 The applicant is requesting for the following fees to be waived: DEPARTMENT AMOUNT STREET CLOSURE & MOT $1,928.25 PARKING METERS DAY 1: (222 METERS X $25 EACH) DAY 2: (28 METERS X $25 EACH) $6,250 TOTAL $8,178.25 Upon approval of the aforementioned waived fees, the final cost for services to be paid by the applicant is $11,420. ATTACHMENTS: Resolution Special Event Application Department Cost Estimates 3 RECEI E® OCT 11 2018 SPECIAL South Miami ❑1E CITY OF YLEAMNT LIVING EVENT APPLICATION Permit #: PL101 0 01 This application must be submitted for special events that will be held on city property or requiring city services at least sixty (60) days prior to the date of the event. Please refer to the Special Events Handbook for more information about applying for a special event in the City of South Miami. APPLICANT INFORMATION APPLICANTNAME: AIVCIt__ O i��YiaUeZ TITLE:Tcu�odey DAYTIME PHONE:,h01 --15CIci MOBILE: a i� !C11 EMAIL: ll-Od. CIVCLfo91I a mad. torn 2"aCONTACTNAME: gblcdc1Lj (Dcl( (n TITLE: CopfrLtyin 017 DAY TIME PHONE: k�5)C1 loci ing I$ MOBILE: (�) glo5 OC116 11 EMAIL: � GYdd %llde OL) AyhnI I , AnIM ORGANIZATION INFORMATION NAME OF ORGANIZATION: ADDRESS: 8g1')Q `s M IQ-" 10f. M16f 11 -FL �1710 PRESIDENT/MANAGER NAME: ALUU.ro �OCiIYI A-P PHONf��3' Is your organization a non-profit, 501(c) (3) certificate holder? ❑ NO Qd YES - If YES, please provide a copy of your certificate with the application. EVENT INFORMATION TYPE OF EVENT: FESTIVAL/CELEBRATION ❑ RUN/WALK ❑ FILM/PHOTO PERMIT ❑ CHARITY ® OTHER: _C IL StfOW NAME OF EVENT: DQT LOCATION OF EVEZT: SEA µFED tZ 2 iF� tL s S tan �-E, � S n. EVENT DATE(S): Ph , mot- an �D- ,�Jg_ ❑ NEW EVENT 19 RETURNING EVENT •- WILL THIS BEAN ANNUAL EVENT? ❑ NO �[ YESj'FTHIS IS THE, YEAROFTHEEVENT ANTICIPATED ATTEND CE:I 600 ACTUALEVENAM'''"'/```""PTTPM��Mto- 14ASSEMBLY DATE(S); W � SETUP :.� M/PM to. _] ..A III BREAKDOWN DATE(S):-[:r!b. K)t-t' '— BREAKDOWNTIMES:IL—AM/eto_ 7 AM/ Me EVENT NARRATIVE A detailed written description/summary of your event is required. Please describe all activities, schedule of activities, inventory of any sold items, giveaway items, list of vendors and any other important information. If additional space is needed please use a blank sheet of paper and attach to the application. LOCATION APPROVAL I\heorganization is a tenant and/or renter of the event location, please have the property owner che following. at apply: ocation is City of South Miami property (street, sidewalk, right-of-way, park, etc.) ❑ Ap ' ant/Organization owns the requested event location ❑ Applican Organization will be using private property Comments: Property Owners Name: Property Address: PRINT APPLICANT'S NAME PROPERTY OWNER SIGNATURE NOTARY SIGNATURE Subscribed and sworn before me, this Day of , a Notary Public in and for County, State of Phone: APPLICANT'S TITLE DATE Signature (NOTARY PUBLIC) 2 7 POLICE DEPARTMENT Off -duty police officers are required for street closures as determined by the Police Department. You will be required to hire off -duty police officers if your event includes street closures, alcohol sales or large crowds. Yes No ❑ Will your event obstruct the normal flow of traffic or sidewalks? 'j ❑ Do you expect the total attendance for your event to be over 50 people at any one given time? ❑ Will you be requeniff�ice e of off -duty police officers? If YES, how manPlease note: if you answered NO, to this question off-dutyin still be assigned to your event at a cost to the applicant if deemed necessary) If NO, please describe why the event will not have a significant impact on the surrounding public streets and/or property area. STREET, SIDEWALKS AND RIGHT-OF-WAY CLOSURES List detailed closures you are requesting for your event including street, sidewalks and right-of-ways. Please note: All closures require City Commission approval by resolution and may take up to two (2) months to be approved. All street, sidewalk and right-of-way closures must be identified on the site map. PLANNING AND ZONING Yes No ❑ Will you be hanging any banners over public streets or pole banners? If YES, a separate Banner Application with the City of South Miami Planning & Zoning Department will be required. (Please note: Only 501(c)(3) organizations may apply for a banner application. All requests for banners over public streets must be reviewed and pre -approved. A 501(c)(3) certificate, insurance and photos of the banner must be included with the application to the Planning & Zoning Department) ❑ Have you notified the event location neighbors or businesses about your event? 3 8 CODE ENFORCEMENT Yes No ❑ Will you be having any music and/or amplified sounds during your event? `� ❑ Will your event be starting before 8:00 AM. ❑ ❑ Will your event end after 11:00 PM? PARKS AND RECREATION Yes No ❑ Will this event take place in any of the South Miami City parks and/or recreation facilities? (Please note: A rental fee will be applicable if a city park is being used) ❑ Will this event require the use of any Department equipment (stage)? ❑ Will this event require the use of any Department staff? PARKING DIVISION Yes No ❑ Will you be renting any City parking meters? If YES, how many (Please note: All closures or interference on right-of-ways that includes parking meters will be required to pay the daily meter fee) ❑ Do you have enough on -site parking to accommodate your event? ❑ '�j Will your event involve the use of a shuttle and/or alternate parking sites? PUBLIC WORKS Yes No ❑ Will your event interfere with any public right-of-ways, such as roads, sidewalks, alleys, etc.? ❑ Will your event require any full and/or partial road closures? (Please note: any right-of-way closures will require at least one off -duty officer per corner) ❑ Would you like the City to provide you with barricades for your event? If YES, how many Please describe your plans for the cleanup and removal of recyclable goods, waste and garbage during and after your event. 4 9 ADDITONAL EVENT FEATURES ❑ Temporary Fencing ❑ Infiatables/Rides Live Music 13 Signs/Banners ❑ Additional Barricades ❑ Open Flames IR Tents or canopies Electrical Services/ Generators Port -A -Johns ❑ Other. (Please note: If any of the following apply, a separate narrative description of each additional feature may be required by the City with this application. Additionally tents, open flames and signs/banners may require Building Permits at the cost to the applicant.) FILM/STILL PHOTOGRAPHY Type of Production:. Base Camp Location: Cast: Total Number. Crew: Total Vehicles: Special Effects or Weapons: Extras: Type of Vehicle: DEPARTMENT DIRECTORY Special Events Division................................................................... (305) 668-3873 South Miami Police Department .................................................. (305) 663-6301 Public Works Department............................................................. (305) 403-2067 Parks and Recreation Department ............................................... (305) 668-3876 Code Enforcement Department.................................................... (305) 668-7335 Planning and Zoning Department ................................................. (305) 663-6326 5 10 INDEMINIFATION AGREEMENT THIS AGREEMENT ("Agreement") is entered into by and between b ?.N ("Applicant"), and the City of South Miami ("City") on the date on which the last of the Parties executes this Agreement. RECITALS WHEREAS, the Applicant has submitted a Special Event Permit Application to the City for (event title) D IT at SUnSEr DIfI vF, (location) on (date(s)) Feb. q% cma 10— ("Special Event"); and WHERAS, pursuant to of the City's Code and the City's Special Event Regulations, the Applicant must execute an indemnification and hold harmless agreement protecting the City from claims which may arise out of the Special Event. Now, THEREFORE, in consideration of the matters recited above, the mutual covenants set forth herein, and other good consideration the receipt and sufficiency of which is hereby acknowledged, the Parties hereby agree as follows: 1. The above recitals are true and correct. 2. Applicant agrees to indemnify, defend and hold the City, its officers, affiliates, employees, successors and assigns ( collectively "Indemnitees") harmless from and against any and all such claims, suits, actions, damages, or causes of action arising as result of the Special Event, or of the condition of the site on which the Special Event is held including any personal injury or loss of life, or damage to or loss of property, and from and against any costs, attorney's fees, expenses or liabilities included in and about the defense or settlement of any clams, and the investigation thereof, except to the extent caused by indemnitees negligence of willful misconduct. 3. No Street shall be closed without approval from the City Commission. 4. Traffic shall be maintained in accordance with Florida Department of Transportation (FDOT), Miami -Dade County standards and any additional requirements by the City of South Miami Public Works Department and Police Department. S. Event areas shall be restored to equal or better condition than they were before the event started. 6. Any damage to private property shall be restored to its original condition or better and as accepted by the Owner caused by applicant or any of its agents, servants or employees, invitees and onlookers. 7. If all restoration work is not performed within 30 days of work completion, the City of South Miami Public Works Department may restore the event area and charge the applicant for the cost of restoration and additional incidental fees. 8. Applicant must pay all fees prior to the date of their event(s). 9. Applicants shall notify the City of South Miami Special Event Coordinator at least forty-eight (48) hours prior to startof their event of any cancellations to be considered for any refunds. IN WITNESS Vach of the parties hereto has caused this Agreement to be executed and sealed by its duly authorized sig at on the date set forth below and notarized. A1.V r PRINTAPP NhMt APPLICANT'S TITLE :AP;PL12CASPTUR1 NOTARY SI ATURE Subscribed and swo n before me, this -('«' day of Coun dState o 0 J Signature (NOTARY PUBLIC) .' • FLOR MARIA SOLANO =•: ••= I1AY cot�Wt0N 0 GG081955 . EXPVM March 12. 2021 DATE 6 11 NOTIFICATION/PETITION We, the undersigned business and/or residents, have been notified of street closures associated with the event noted about on said date, and hereby agree or disagree to the closure(s). We are also aware that this response may not effect this application being disapproved. Resid�ent/Business Name rS.'rrJ-�L,�iralliLi(.'�i�7�1•L�ll1l:I6Z�P.1 Contact Name/Title Address Phone No. - • � Signature i/ r u!10 MI • I0 Me WIFE iL: J4Y'f� v 1 8 12 NOTIRCATIOWPETITION We, the undersigned business and/or residents, have been notified of street closures associated with the event noted about on said date, and hereby agree or disagree to the closure(s). We are also aware that this response may not effect this application being disapproved. Reside nt/Business Name Contact Name/Title Address �lv Phone No. f I'Scl S& i St1tii� C( K i i l: f r gO Jq � { o6LAIS9WD VIA wti►1 t. IVAOL 5970 Wtt'''/ Aa -G �Oft es�lecfO%jI sw�sc+ �+Vjiq i2 Nkk VTR iroJ2E S83Z�R �� CgYpUnOt i r0 Z ai ,�Ds-UUA- 'Sckcio ►� 5 g�4 SL" -- ad s' 6 41 44z t s-868 367 4l4 4 5 rr¢AVt4� At-�I SB9or OCO U* 39 - i n�ry arm 5�1 t n�f Ix. GD I-D t_ IS$17 p e-b'on v b - 2 rw pi� ut'f 305 391 ax HGlr No]1 SF,4 SS23jru - 3os �Oioq N,''rt -S { fV6Y� Ij RASA- 51o1 13 NOTIFICATION/PETITION �)L� CJ t O. �-�± We, the undersigned business and/or residents, have been notified of street closures associated with the event noted about on said date, and hereby agree or disagree to the closure(s). We are also aware that this response may not effect this application being disapproved. - Resident/Business Name Contact Name/Title Address Phone No. Signature arm I. r =iO. ei _ • . �Ikilo FRO= agar, r 14 NOTIRCATIONMETITION We, the undersigned business and/or residents, have been notified of street closures associated with the event noted about on said date, and hereby agree or disagree to the closure(s). We are also aware that this response may not effect this application being disapproved. Resident/ OAAI �� Ccxx't'I8ro2t$48t31 y� i � A �•L � S>a.i� � a $ 95�3 �-p�lrN I{cTTCNE�+ 5O►'�M 3 - T» -�;ot `!w 53 �_-�.`10-$11y 'rik (sum tzo� ArMi Slo/�/. �6or sw s3�--c Mo- 689•-7ff t , �i5" Nt /INS 7.301 5W S7 t%IISJ t t6 407LTV e(� E SSv �3� Thy S a r r1.2, 68�Y 6� ILG bs G k S8a d 5w Y1 3�sG &144 , �qvj M LAv 6641151u-13 (,� 2 Q,e s CI S vr5 6, MMr -2 Ofr 7J% Mi m i m 96 O 0 O a d 0 r. 10 U16S MS and 416S MS A V (D 2 N - j CO rrD TT.t --i L"7M1 Id y16S MS 40 m V N 1 1 1a5 Mso._ zr :ID m V_ C 7•,l Cn I � J — G r I, Ro D o Z x= O Q• � o (D math Miami mE ary Of ptrA t LrviNG Police Department aff OF SOUTH hHANK Work* Dep4*,,0*0jmt Suht dVa To: �Yveft Vats 'Name of Eve6t ftT- Porsche T+e mary-9th 2019 10*1019 Sit -F M-1,W9 i. , y g. hours' -Cowot Te�I. 1 3 4md- S . =_ moo, 4oopm - toopm, $40.00 .08 625.00 200 Tildes. , 101 Total %:00AM - 5:OWM 8 6�4.00 EnIVIOM44 9;OOAM ... PM 8. `.CEO` 5=60. ce 9.00 t�i -� 5;00pm & ':4.0400$ C1.00 E to 3. 9. w OOAM MP $1 - Day`1- Public Workifecs & Mat * Day-2- Public Works Fees,& Materials pagg}ments : Barricades -flat R#eI(Pa'Qrc q) Day 1- AAdditi -fbe_ger-B�cn Day 2- Ate tionA fey ,Danicade r or Prepared:, , R , „iftI , - 018 s.00 s00 $'15Q1� sm.00 $200.00 16r"d tbid 4pproved'- 1 blie WoiU U4 The MOT fee for roadway = $100 x 2 directions = $200 Sidewalk fee= $100 Total = $813.75 (NEW Two (2) Day Event) Temporary full road & sidewalk closure= $1028.25 ($0.25 x Approx. 43131-F) Temporary Staging Area = $200 (fee per day for the first five days) The MOT fee for roadway = $100 x 7 directions = $700 Note: Event indicated no sidewalk closure Total = $1928.25 Let me know if you have any questions / comments. Thanks, A1WEU0J. CARMENrE= E.E. Capital Improvement Project Manager Public Works Engineering & Construction Division 4795 SW 751h Avenue Miami, F133155 19