Res No 167-20-15607RESOLUTION NO. 167-20-15607
A Resolution authorizing the City Manager to enter into a multi -year agreement with
My PR Guru, LLC for public relations consulting services.
WHEREAS, the City issued a Request for Proposals for Public Relations Consulting
Services; and
WHEREAS, five submittals were received including from Diaz Consulting, INK Marketing,
Market Media, Quest Corporation of America, and My PR Guru; and
WHEREAS, a selection committee, comprised of Chairperson Samantha Fraga-Lopez,
Assistant City Manager; Yvette Valdez, Special Events Coordinator; and, Marcus Lightfoot,
Senior Planning and Zoning Administrator reviewed each proposal on November 4, 2020; and
WHEREAS, the committee scored and ranked the respondents and, is recommending
the highest ranked respondent, My PR Guru for the award; and
WHEREAS, My PR Guru scored 290 out of a possible 300 and the next ranked respondent
came in at 260; and
WHEREAS, My PR Guru will be responsible for the City Newsletter, which is published
on the City's website and disseminated via e-mail as well as for the City's Social Media Services;
and
WHEREAS, in comparison to the other respondents, My PR Guru has extensive
experience, particularly working directly with municipalities.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1. The foregoing recitals are hereby ratified and confirmed as being true and they
are incorporated into this resolution by reference as if set forth in full herein.
Section 2. The City Manager is authorized to enter into a multi -year agreement with My
PR Guru, LLC for Public Relations Consulting Services.
Section 3. Corrections. Conforming language or technical scrivener -type corrections
may be made by the City Attorney for any conforming amendments to be incorporated into the
final resolution for signature.
Section 4. Severability. If any section clause, sentence, or phrase of this resolution is for
any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall
Page 1 of 2
Res. No. 167-20-15607
not affect the validity of the remaining portions of this resolution.
Section S. Effective Date. This resolution shall become effective immediately upon
adoption.
PASSED AND ADOPTED this 1711 day of November, 2020.
ATTEST: APPROV
CITY CL RK MAYOR
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITYAND
EXECUTION THEREOF
CI ATTORNEY
COMMISSION VOTE:
5-0
Mayor Philips:
Yea
Vice Mayor Welsh:
Yea
Commissioner Harris:
Yea
Commissioner Liebman:
Yea
Commissioner Gil:
Yea
Page 2 of 2
Agenda Item No:10.
City Commission Agenda Item Report
Meeting Date: November 17, 2020
Submitted by: Samantha Fraga-Lopez
Submitting Department: City Manager
Item Type: Resolution
Agenda Section:
Subject:
A Resolution authorizing the City Manager to enter into a multi -year agreement with My PR Guru, LLC for public
relations consulting services. 3/5 (City Manager)
Suggested Action:
Attachments:
Update d_Memo_PubIic_ReIations 11420.docx
Updated Reso_Public_Relations_Consultant.docx
CORRECTED Bid Tabulation Pub Relations.pdf
PR GURU Bidding Doc.pdf
FINAL Rankings Public Relations 11.4.20.pdf
FINAL RFP Public Relations Consultant ServicesCArev92520.pdf
Sun Biz M PR Guru.pdf
RFP HR2020-22.pdf
Demand Star RFP HE2020-22.xlsx
Miami Herald Ad.pdf
MDBR Ad.pdf
1
CITY OF SOUTH MIAMI
South miami OFFICE OF THE CITY MANAGER
THE CITY OF PLEASANT LIVING INTER -OFFICE MEMORANDUM
To:
The Honorable Mayor & Members of the City Commission
FROM:
Shari Kamali, City Manager
DATE:
November 17, 2020
SUBJECT: A Resolution authorizing the City Manager to enter into a multi-
year agreement with My PR Guru, LLC for public relations
consulting services.
BACKGROUND: The City issued a Request for Proposals for "Public Relations Consulting
Services:' Five submittals were received:
I. Diaz Consulting
2. INK Marketing
3. Market Media
4. Quest Corporation of America
5. My PR Guru
A selection committee, comprised of Chairperson Samantha Fraga-Lopez,
Assistant City Manager; Yvette Valdez, Special Events Coordinator; and,
Marcus Lightfoot, Senior Planning and Zoning Administrator reviewed each
proposal on November 4, 2020.
The committee scored and ranked the respondents and, is recommending
the highest ranked respondent, My PR Guru for the award. The combined
Final Rankings are below:
Evaluator
DIAZ
INK
MARKET
QUEST
PR GURU
CONSULTING
MARKETING
MEDIA
Samantha Fraga-
71
71
83
85
95
Lopez
Yvette Valdez
52
70
80
95
98
Marcus Lightfoot
67
77
84
80
97
TOTAL
190 218
247
260
290
RANK
5 1 4
3
2
1
My PR Guru will be responsible for the City Newsletter, which is published on the City's
website and disseminated via e-mail as well as for the City's Social Media Services
(Facebook, Instagram, Twitter).
2
CITY OF SOUTH MIAMI
Southl�'Miami OFFICE OF THE CITY MANAGER
THE CITY OF PLEASANT LIVING INTER -OFFICE MEMORANDUM
In comparison to the other respondents, My PR Guru has extensive experience,
particularly working directly with municipalities and specializing in municipal government
communications and outreach for 20 years. My PR Guru has worked with West Palm
Beach, Miami Kales, and Pompano Beach, among others.
FUNDING: The expenditure shall be charged to the City Manager's Contractual
Services Account 001-1310-513-3450 in an amount not to exceed $18,000
a year. The Contractual Services Account is budgeted a total of $220,000,
$25,000 of which was allocated for a Public Relations consultant.
ATTACHMENTS: Resolution
Bid Tabulation Sheet
Proposal, My PR GURU
Final Selection Committee Score Sheets
RFP, Public Relations Consultant
Sun Biz Registration
Daily Business Review Advertisement
Demand Star Results
3
Tabulation Sheet
Agency Name City of South Miami
Bid Number RFP-RFP #HR2020.22-0-2020/SK
Bid Name PUBLIC RELATIONS CONSULTANT SERVICES
Bid Due Date 10/21/2020 10:00:00 AM
Bid Opening closed
CORRECTED BID TABULATION
OCTOBER 22, 2020
SEE ATTACHED RESPONDENTS COST &
TECHNICAL PROPOSALS
9
Corrected Bid Tabulation; RFP HR2020-22
October 22, 2020
PUBLIC RELATIONS CONSULTANT RESPONDENTS COST & TECHNICAL PROPOSAL
BIDDER
MARKET
MEDIA
PR GURU
INK
MARKETING
QUEST CORP
DIAZ
CONSULTING
YEAR 1
$14,400.00
$18,000.00
$23,000.00
$22,680.00
$25,000.00
YEAR 2
$15,840.00
$18,000.00
$23,000.00
$22,680.00
$25,500.00
YEAR 3
$17,425.00
$18,000.00
$23,000.00
$23,940.00
$26,010.00
YEAR 4
$19,167.00
$18,000.00
$23,000.00
$23,940.00
$26,530.20
YEAR 5
$21,084.00
$18,000.00
$23,000.00
$23,940.00
$27,060.80
S-YEAR
TOTAL
$87,916.00
$90,000.00
$115,000.00
$117,180.00
$130,101.00
re ared by:/' cur Division
Si nature
EXHIBIT 4
RESPONDENTS COST & TECHNICAL PROPOSAL
PUBLIC RELATIONS CONSULTANT SERVICES
RFP #HR2020-22
Respondents to this RFP must complete and include the Respondents Cost and Technical Proposal, in
accordance with Exhibit 1, Scope of Service; Attachment A, with their submittal. Failure to do so
shall render the Proposal non -responsive and the Proposal shall be rejected from further
consideration. Respondents shall submit a "Lump Sum" proposal for each year of the five-year
agreement
A contract will be awarded for a one (1) year period. At the discretion of the City Manager, the
contract may be extended for four (4). one (1) year options -to -renew, for a total of five (5)
consecutive years. All work shall be in accordance with Attachment "A" "Scope of Semicex"
YEAR I: $
YEAR 2: $
YEAR 3: $ naac
YEAR 4:
YEAR 5: $
TOTAL: s
SUBMITTED THIS mrN DAY OF OCTOBER 20 so .
PROPOSAL SUBMITTED BY
WE COMMUNICATE
MCCMREL &1K;o
iwelp�om Audwtred to Submit PrepoMl
4..1.E ire i
ACCWNi DIRECTOR
Telephone Number
Fax Number
xitxsEzaWEcouuuNlrAreus.cau
Email Address
END OF SECTION
WE
COMMUNICATE
S
EXHIBIT 4
RESPONDENTS COST & TECHNICAL PROPOSAL
PUBLIC RELATIONS CONSULTANT SERVICES
RFP #HR2020-22
Respondents to this RFP must complete and include the Respondents Cost and Technical Proposal, in
accordance with Exhibit I, Scope of Services, Attachment A, with their submittal. Failure to do so
shall render the Proposal non -responsive and the Proposal shall be rejected from further
consideration. Respondents shall submit a "Lump Sum" proposal for each year of the five-year
agreement
A contract will be awarded for a one (I) year period. At the discretion of the City Manager, the
contract may be extended for four (4), one (1) year options -to -renew, for a total of five (5)
consecutive years. All work shall be in accordance with Attachment "A." "Scope of Services."
YEAR 1: $ $18,000
YEAR 2: $ $18,000
YEAR 3: $ $18,000
YEAR 4: $ $18.000
YEAR 5: $ $18.000
TOTAL: $ 590.000
SUBMITTED THIS 21 DAY OF October 2020
PROPOSAL SUBMITTED BY:
My PR Guru, LLC 561-676.4949
Com any Telephone Number
P Elliot Cohen nia
Name of P n o ledt6submit Proposal Fax Number
eLliot(d�fy�R�o, �m mm
Signature Email Address
Owner
Title
END OF SECTION
47 of 58
EXHIBIT 4
RESPONDENTS COST & TECHNICAL PROPOSAL
PUBLIC RELATIONS CONSULTANT SERVICES
RFP #HR2020-22
Respondents to this RFP must complete and include the Respondent's Cost and Technical Proposal, in
accordance with Exhibit 1, Scope of Services, Attachment A, with their submittal. Failure to do so
shall render the Proposal non -responsive and the Proposal shall be rejected from further
consideration. Respondents shall submit a "Lump Sum" proposal for each year of the five-year
agreement.
A contract will be awarded for a one (1) year period. At the discretion of the City Manager, the
contract may be extended for four (4), one (1) year options -to -renew, for a total of five (5)
consecutive years. All work shall be in accordance with Attachment "A." "Scope of Services."
YEAR I: $ $23,000
YEAR 2:
$
$23,000
YEAR 3:
$
$23,000
YEAR 4:
$
$23,000
YEAR 5:
TOTAL:
SUBMITTED THIS 21 DAY OF
PROPOSAL SUBMITTED BY:
Company
Kimberly T. Miller
IL OM= of Porcnn Authorized to Submit Proposal
/�w,c6e e�i i ,
Signatufc
President and Founder
Title
$ $23,000
$ $1 15,000
October 2020
305-631-2283
Telephone Number
Fax Number
kmillerO.inklinkmarketine.com
Email Address
END OF SECTION
NF _ VAP,KETIN'_ - 607D NW I6?TH STREET, _- - HIALEAH. Fi '33-1E - "3C5 r. i 228E •-0/1LLEINK -INK VAR<E'ING <:OIJ I PAGE25 10
EXHIBIT 4
RESPONDENTS COST & TECHNICAL PROPOSAL
PUBLIC RELATIONS CONSULTANT SERVICES
RFP #HR2020-22
Respondents to this RFP must complete and include the Respondent's Cost and Technical Proposal, in
accordance with Exhibit 1, Scope of Services, Attachment A, with their submittal. Failure to do so
shall render the Proposal non -responsive and the Proposal shall be rejected from further
consideration. Respondents shall submit a "Lump Sum" proposal for each year of the five-year
agreement
A contract will be awarded for a one (1) year period. At the discretion of the City Manager, the
contract may be extended for four (4), one (1) year options -to -renew, for a total of five (5)
consecutive years. All work shall be in accordance with Attachment "A." "Scope of Services."
YEAR 1: $ 22,680
YEAR 2: $ 22.680
YEAR 3: $ 23,940
YEAR 4: $ 23,940
YEAR 5: $ 23,940
TOTAL: $117,180
SUBMITTED THIS / J DAY OF 0C A bt r- 2020.
PROPOSAL SUBMITTED BY:
Wuen Capae0al of Mence. Inc
Company
Wane Hackney
Na Person Auth red to Submit Proposal
Sig ature
Ms W[ V.. N.Wenl
Title
813-239.7725
Telephone Number
813-026-2952
Fax Number
Wene.He WGQCMne=
Email Address
END OF SECTION
47 of 58
EXHIBIT 4
RESPONDENTS COST & TECHNICAL PROPOSAL
PUBLIC RELATIONS CONSULTANT SERVICES
RFP #HR2020.22
Respondents to this RFP must complete and include the Respondent's Cost and Technical Proposal, in
accordance with Exhibit I, Scope of Services, Attachment A, with their submittal. Failure to do so
shall render the Proposal non -responsive and the Proposal shall be rejected from further
consideration. Respondents shall submit a "Lump Sum" proposal for each year of the five-year
agreement.
A contract will be awarded for a one (1) year period. At the discretion of the City Manager, the
contract may be extended for four (4), one (1) year options -to -renew, for a total of five (5)
consecutive years. All work shall be in accordance with Attachment "A." "Scope of Services."
YEAR I: $ J 251 Go C)
YEAR2: $ 291 500
YEAR3: $ 2141 011D
YEAR 4: $ 2 U 1530. 20
YEAR S: $ � 2-11 Ole 0 , 90
TOTAL: $ 1.30I 101 , o
SUBMITTED THIS I V5 DAY OF 0[�W?f 20_1Q.
Title
` r—)-RUt)_Iol0
Telephone Number
Fax Numbeir ,
Ur un (-_ 1)IIa 0h9Alhnag1w torn
Email Address
END OF SECTION
47 of 58
12
My PR Guru
4
,t
i
My Gov Guru
t �jy
•,r , v
ITY OF SOUTH MIAMI
REQUEST FOR -
PROPOSALS FOR
PUBLIC RELATIONS
CONSULTANT 'I
SERVICES if
i� � u - a
RFP# HR2020-22 _A
OCTOBER 21, 2020 -_ -
SUBMITTED BY: MY PR GURU, LLC / MY GOV GURU
11419 W. PALMETTO PARK ROAD #971402
BOCA RATON, FLORIDA 33497
TEL: 561-676-4949
CONTACT: ELLIOT COHEN
PROPOSAL SUBMITTAL CHECKLIST FORM
PUBLIC RELATIONS CONSULTANT SERVICES
RFP #HR2020-22
This checklist indicates the forms and documents required to be submitted for this solicitation and to be presented
by the deadline set for within the solicitation. Fulfillment of all solicitation requirements listed is mandatory for
consideration of response to the solicitation. Additional documents may be required and, if so, they will be identified
In an addendum to this Solicitation. The response must include the following items:
The City will only receive submittals online and electronically through
the Demand Star Electronic Bid System (E-Bidding). To register as a
business, go to hams:/lne%wark,d=Andstar.cam/ The City, at its
X
discretion, may request hard copies of proposals received from a
X
specific Respondent or all Respondents.
X
Indemnification and Insurance Documents EXHIBIT 2
X
X
Respondents Bid Proposal, EXHIBIT 3
X
X
Respondents Cost & Technical Proposal. EXHIBIT 4
X
X
Supplemental Instructions for Respondents, submit under
x
EXHIBIT 4A
X
Signed Professional Services Agreement EXHIBIT 6
x
X
Respondents Qualification Statement
x
last of Proposed Subcontractors and Principal Suppliers
x
X
Non -Collusion Affidavit
X
X
Public Entity Crimes and Conflicts of Interest
x
X
Drug Free Workplace
x
X
Acknowledgement of Conformance with OSHA Standards
x
X
Affidavit Concerning Federal & State Vendor Listings
X
X
Related Party Transaction Verification Form
X
x
Presentation Team Declaration/Affidavit of Representation
X
Submit this checklist along with your proposal indicating the completion and submission of each required forms
and/or documents.
END OF SECTION
17 of 58
14
EXHIBIT 2
INSURANCE & INDEMNIFICATION REQUIREMENTS
PUBLIC RELATIONS CONSULTANT SERVICES
RFP #HR2020-22
Insurance
A. Without limiting its liability, the contractor, consultant or consulting firm (hereinafter referred to as "FIRM"
with regard to Insurance and Indemnification requirements) must procure and maintain at its own expense
during the life of the Contract, insurance of the types and in the minimum amounts stated below as will
protect the FIRM, from claims which may arise out of or result from the contract or the performance of
the contract with the City of South Miami, whether such claim is against the FIRM or any sub -contractor,
or by anyone directly or indirectly employed by any of them or by anyone for whose acts any of them may
be liable.
B. No insurance required by the CITY may be issued or written by a surplus lines carrier unless authorized in
writing by the CITY and such authorization is at the CITY's sole and absolute discretion. The FIRM must
purchase insurance from and must maintain the insurance with a company or companies lawfully authorized
to sell insurance in the State of Florida, on forms approved by the State of Florida, as will protect the FIRM,
at a minimum, from all claims as setforth below which may arise out of or result from the FIRM's operations
under the Contract and for which the FIRM may be legally liable, whether such operations be by the FiRM
or by a Subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for whose
acts. any of them may be liable: (a) claims under workers' compensation, disability benefit and other similar
employee benefit acts which are applicable to the Work to be performed; (b) claims for damages because
of bodily injury, occupational sickness or disease, or death of the FIRM's employees; (c) claims for damages
because of bodily injury, sickness or disease, or death of any person other than the FIRM's employees; (d)
claims for damages insured by usual personal injury liability coverage; (e) claims for damages, other than to
the Work itself, because of injury to or destruction of tangible property, including loss of use resulting there
from; (f) claims for damages because of bodily injury, death of a person or property damage arising out of
ownership, maintenance or use of a motor vehicle; (g) claims for bodily injury or property damage arising
out of completed operations; and (h) claims involving contractual liability insurance applicable to the FIRM's
obligations under the Contract
Firr n's Insurance Generally. The FIRM must provide and maintain in force and effect until all the Work to be
performed under this Contract has been completed and accepted by CITY (or for such duration as is otherwise
specified hereinafter), the insurance coverage written on Florida approved forms and as set forth below:
Workers' Compensation Insurance at the statutory amount as to all employees in compliance with the
'Workers' Compensation Law" of the State of Florida including Chapter 440, Florida Statutes, as presently written
or hereafter amended, and all applicable federal laws. In addition, the policy (ies) must include: Employers' Liability
at the statutory coverage amount The FIRM must further ensure that all of its Subcontractors maintain appropriate
levels of Worker's Compensation Insurance.
Commercial Comprehensive Gerierall Liability insurance with broad form endorsement, as well as automobile
liability. completed operations and products liability, contractual liability, severability of interest with cross liability
provision, and personal injury and property damage liability with limits of $1,000,000 combined single limit per
occurrence and $2,000,000 aggregate, including:
• Personal Injury: $1,000,000;
• Medical Insurance: $5,000 per person;
• Property Damage: $500,000 each occurrence;
Umbrella Commercial Comprehensive General Liability insurance must be written on a Florida approved
form with the same coverage as the primary insurance policy but in the amount of $1.000.000 per claim and
$2.000.000 Annual Aggregate. Coverage must be afforded on a form no more restrictive than the latest edition of
the Comprehensive General Liability policy, without restrictive endorsements, as filed by the Insurance Services
Office, and must include:
(a) Premises and Operation
(b) Independent Contractors
(c) Products and/or Completed Operations Hazard
41 of 58
15
(d) Explosion, Collapse and Underground Hazard Coverage
(e) Broad Form Property Damage
(f) Broad Form Contractual Coverage applicable to this specific Contract, including any hold harmless and/or
indemnification agreement.
(g) Personal Injury Coverage with Employee and Contractual Exclusions removed, with minimum limits of
coverage equal to those required for Bodily Injury Liability and Property Damage Liability.
Business Automobile Liability with minimum limits of One Million Dollars ($1,000.000.00) plus an additional
One Million Dollar ($1.000,000.00) umbrella per occurrence combined single limit for Bodily Injury Liability and
Property Damage Liability. Umbrella coverage must be afforded on a form no more restrictive than the latest edition
of the Business Automobile Liability policy, without restrictive endorsements, as filed by with the state of Florida,
and must include:
(a) Owned Vehicles.
(b) Hired and Non -Owned Vehicles
(c) Employers' Non -Ownership
Subcontracts: The FIRM agrees that if any part of the Work under the Contract is sublet, the subcontract must
contain the same insurance provision as set forth in these insurance and indemnification requirements, other than
the Fire and Extended Coverage Insurance and substituting the word Subcontractor for the word FIRM where
applicable.
Fire and Extended Coverage Insurance (Builders' Risk). IF APPLICABLIE:
A. In the event that this contract involves the construction of a structure, FIRM must maintain, with an
Insurance Company or Insurance Companies acceptable to the CITY, "Broad" form/All Risk Insurance on
buildings and structures, including Vandalism & Malicious Mischief coverage, while in the course of
construction, including foundations, additions, attachments and all permanent fixtures belonging to and
constituting a part of said buildings or structures. The policy or policies must also cover machinery, if the
cost of machinery is included in the Contract, or if the machinery is located in a building that is being
renovated by reason of this contract. The amount of insurance must, at all times, be at least equal to the
replacement and actual cash value of the insured property. The policy must be in the name of the CITY
and the CONTRACTOR, as their interest may appear, and must also cover the interests of all
Subcontractors performing Work.
B. All of the provisions set forth in the Miscellaneous section below apply to this coverage unless it would be
clearly not applicable.
Miscellaneous;
A. If any notice of cancellation of insurance or change in coverage is issued by the insurance company or
should any insurance have an expiration date that will occur during the period of this contract, the FIRM
Is responsible for securing other acceptable insurance prior to such cancellation, change, or expiration so
as to provide continuous coverage as specified in this section and so as to maintain coverage during the
life of this Contract
B. All deductibles must be declared by the FIRM and must be approved by the CITY. At the option of the
CITY, either the FIRM must eliminate or reduce such deductible or the FIRM must procure a Bond, in a
form satisfactory to the CITY covering the same.
C. The policies must contain waiver of subrogation against CITY where applicable, must expressly provide
that such policy or policies are primary over any other collectible insurance that CITY may have. The CITY
reserves the right at any time to request a copy of the required policies for review. All policies must
contain a "severability of interest" or "cross liability" clause without obligation for premium payment of
the CITY as well as contractual liability provision covering FIRM's duty to indemnify the City as provided
in this Agreement.
D. Before starting the Work, the FIRM must deliver to the CITY and CONSULTANT certificates of such
insurance, acceptable to the CITY, as well as the insurance binder, if one is issued, the insurance policy,
including the declaration page and all applicable endorsements and provide the name, address and
telephone number of the insurance agent or broker through whom the policy was obtained. The insurer
must be rated A.VII or better per A.M. Best's Key Rating Guide, latest edition and authorized to issue
insurance in the State of Florida. All insurance policies must be written on forms approved by the State of
Florida and they must remain in full force and effect for the duration of the contract period with the CITY.
The FIRM may be required by the CITY, at its sole discretion, to provide a "certified copy" of the Policy
(as defined in Article I of this document) which must include the declaration page and all required
endorsements. In addition, the FIRM must deliver, at the time of delivery of the insurance certificate, the
following endorsements:
(1) a policy provision or an endorsement with substantially similar provisions as follows:
42 of 58
16
"The City of South Miami is an additional insured. The insurer must pay all sums that the City of
South Miami becomes legally obligated to pay as damages because of 'bodily injury", 'property
damage', or "personal and advertising injury" and it will provide to the City all of the coverage that
is typically provided under the standard Florida approved forms for commercial general liability
coverage A and coverage B'
(2) a policy provision or an endorsement with substantially similar provisions as follows:
"This policy must not be cancelled (including cancellation for non-payment of premium),
terminated or materially modified without first giving the City of South Miami ten (10) days
advanced written notice of the intent to materially modify the policy or to cancel or terminate the
policy for any reason. The notification must be delivered to the City by certified mail, with proof
of delivery to the City."
If the FIRM is providing professional services, such as would be provided by an architect, engineer, attorney,
or accountant, to name a few, then in such event and in addition to the above requirements, the FIRM
must also provide Professional Liability Insurance on a Florida approved form in the amount of $1,000,000
with deductible per claim if any, not to exceed 5% of the limit of liability providing for all sums which the
FIRM becomes legally obligated to pay as damages for claims arising out of the services or work performed
by the FIRM its agents, representatives, Sub Contractors or assigns, or by any person employed or retained
by him in connection with this Agreement. This insurance must be maintained for four years after
completion of the construction and acceptance of any Project covered by this Agreement. However, the
FIRM may purchase Specific Project Professional Liability Insurance, in the amount and under the terms
specified above, which is also acceptable. No insurance may be issued by a surplus lines carrier unless
authorized in writing by the city at the city's sole, absolute and unfettered discretion.
Indemnification Requirement
A. FIRM accepts and voluntarily incurs all risks of any injuries, damages, or harm which might arise during
the work or event that is occurring on the CITY's property due to the negligence or other fault of FIRM or anyone
acting through or on behalf of FIRM.
B. FIRM must indemnify, defend, save and hold CITY, its officers, affiliates, employees, successors and
assigns, harmless from any and all damages, claims, liability, losses, claims, demands, suits, fines, judgments or cost
and expenses, including reasonable attorney's fees, paralegal fees and invescigative costs incidental there to and
incurred prior to, during or following any litigation, mediation, arbitration and at all appellate levels, which may be
suffered by, or accrued against, charged to or recoverable from the City of South Miami, its officers, affiliates,
employees, successors and assigns, by reason of any causes of actions or claim of any kind or nature, including claims
for injury to. or death of any person or persons and for the loss or damage to any property arising out of a negligent
error, omission, misconduct, or any gross negligence, intentional act or harmful conduct of FIRM, its
contractor/subcontractor or any of their officers, directors, agents, representatives, employees, or assigns, or anyone
acting through or on behalf of any of them, arising out of this Agreement, incident to it, or resulting from the
performance or non-performance of FIRM's obligations under this AGREEMENT.
C. FIRM must pay all claims, losses and expenses of any kind or nature whatsoever, in connection
therewith, including the expense or loss of the CITY and/or its affected officers, affiliates, employees, successors and
assigns, including their attorney's fees, in the defense of any action in law or equity brought against them and arising
from the negligent error, omission, or act of FIRM, its Sub -Contractor or any of their agents, representatives,
employees, or assigns, and/or arising out of, or incident to, this Agreement, or incident to or resulting from the
performance or non-performance of FIRM's obligations under this AGREEMENT.
D. FIRM agrees and recognizes that neither the CITY nor its officers, affiliates, employees, successors and
assigns are to be held liable or responsible for any claims, including the costs and expenses of defending such claims
which may result from or arise out of actions or omissions of FIRM, its contractor/subcontractor or any of their
agents, representatives, employees, or assigns, or anyone acting through or on behalf of the them, and arising out of
or concerning the work or event that is occurring on the CITY's property. In reviewing, approving or rejecting any
submissions or acts of FIRM. CITY in no way assumes or shares responsibility or liability for the acts or omissions
of FIRM. its contractor/subcontractor or any of their agents, representatives. employees, or assigns, or anyone acting
through or on behalf of them.
E. FIRM has the duty to provide a defense with an attorney or law firm approved by the City of South
Miami, which approval will not be unreasonably withheld.
F. However, as to design professional contracts, and pursuant to Section 725.08 (1). Florida Statutes,
none of the provisions set forth herein above that are in conflict with this subparagraph must apply and this
43 of 58
17
subparagraph must set forth the sole responsibility of the design professional concerning indemnification. Thus,
the design professionars obligations as to the City and its agencies, as well as to Its officers and employees, is to
indemnify and hold them harmless from liabilities, damages, losses. and cosm including, but not limited to,
reasonable attorneys' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct
of the design professional and other persons employed or utilized by the design professional in the performance of
the contract
END OF SECTION
44 of 58
ID
AC40 d CERTIFICATE OF LIABILITY INSURANCE
� �
5120DIYYYY)
DF►TE(02/2/2020
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER
Hiscox Inc.
CNTACT
NAME:
PHONE . (888) 202-3007 I. NO:
'ADDRESS. contact@hiscox.com
520 Madison Avenue
32nd Floor
New York, NY 10022
INsu S AFFORDING COVERAGE
Nac p
INSURER A: Hiscox Insurance Company Inc
10200
INSURED
INSURER B :
INSc :
My PR Guru. LLC
11419 Palmetto Park Road #971402
Baca Raton FL 33497
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INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
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DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more apace is required)
CERTIFICATE HOLDER cANUtL.LA 11 IN
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
01988-2015 ACORD CORPORATION. All rights reservea.
ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD 19
EXHIBIT 3
RESPONDENTS BID FORM
PUBLIC RELATIONS CONSULTANT SERVICES
RFP #HR2020-22
THIS PROPOSAL IS SUBMITTED TO:
Shari Karnali
City Manager
City of South Miami
6130 Sunset Drive
South Miami, FL 33143
SUBMITTED THIS 21 DAY OF
PROPOSAL SUBMITTED BY:
My PR Guru, LLC
Company
Elliot Cohen
Name of Person Authorized to Submit Proposal
October
2020 .
561-676-4949
Telephone Number
e11iot2MvPR,uru.com
E-mail Address
1. If this Proposal, including Exhibit 3 and Exhibit 4, is accepted, the undersigned Respondent agrees to
enter into a Contract with the City of South Miami in the form included in this Solicitation Package and to
perform and furnish all work as specified or indicated in this Solicitation, including as set forth in Exhibit
(Scope of Services, Attachment A), and Exhibit 3 for the Proposed Price as set forth below or in Exhibit
4, within the Contract Time and in accordance with the other terms and conditions of the Solicitation
Package.
2. Respondent accepts all of the terms and conditions of the Solicitation and Instructions to Respondents,
including without limitation those dealing with the disposition of Proposal/E-bid Bond, if required. This
Proposal will remain subject to acceptance for 180 calendar days after the day of the Proposal Opening.
The Respondent, by signing and submitting this proposal, agrees to all of the terms and conditions of the
form of contract that is a part of the Solicitation package with appropriate changes to conform to the
information contained in this E-bid Form. Respondent agrees to sign and submit the Bonds, if required
by this Solicitation, required insurance documents, and other documents required by the Solicitation,
including the Contract if not already submitted, within ten (10) calendar days after the date of the City's
Notice of Award.
3. In submitting this Proposal, Respondent represents that:
a. Respondent has examined copies of all the Solicitation Documents and of the following Addenda, if any
(receipt of all which is hereby acknowledged.)
Addendum #1 September 29. 2020
Addendum No. Addendum #2 Dated: October 14.2020
b. Respondent has familiarized himself with the nature and extent of the Contract Documents, the proposed
work, site, locality, and all local conditions and laws and regulations that in any manner may affect cost,
progress. performance or furnishing of the Work.
c. Respondent has given the City written notice of all conflicts, errors or discrepancies that it has discovered
in the Contract Documents and, if any conflicts, errors or discrepancies have been found and notice
given, the Respondent represents, by submitting its proposal to the City, that the Respondent has
received sufficient notice of the resolution thereof from the City, that such resolution is acceptable to
Respondent and that the Respondent waives any claim regarding the conflicts, errors or discrepancies.
d. This Proposal is genuine and not made in the interest of or on behalf of any undisclosed person, firm or
corporation and is not submitted pursuant to any agreement or rules of any group, association,
organization, or corporation: Respondent has not directly or indirectly induced or solicited any other
45 of 58
20
Respondent to submit a false or sham Proposal; Respondent has not solicited or induced any person, firm
or corporation to refrain from responding and Respondent has not sought by collusion or otherwise to
obtain for itself any advantage over any other Respondent or over the CITY.
4, Respondent understands and agrees that the Contract Price is the amount chat is needs to furnish and install
all the Work complete and in place. The Schedule of Values, if required, is provided for the purpose of
Proposal Evaluation and when initiated by the CITY, it will form the basis for calculating the pricing of change
orders. The Contract Price may not be adjusted in any way to result In a deviation from the Schedule of
Values, except to the extent that the CITY changes the Scope of the Work after the Contract Date. As
such, the Respondent must furnish all labor, materials, equipment, tools, superintendence, and services
necessary to provide a complete, in place. Project for the Proposal Price. If this Solicitation requires the
completion of a Respondent Cost and Technical Proposal, EXHIBIT 4 as may be set forth in an exhibit
to this Solicitation, such proposal must be attached to this E-bid Form and will take the place of the Lump
Sum Price,
S. Insert the following Information for future communication with you concerning this Proposal:
RESPONDENT: My PR Guru LLC
Address: 11419 W. Palmeto Park Road N 971402
Telephone. 561-676-4949
Facsimile: ^/a
Contact Person Elliot Cohen
6. The terms used in this Proposal which arc defined in the Contract have the same meaning as is assigned to
them in the Contract Documents, unless specifically defined in this Solicitation Package.
7. If a Respondent's Cost & Technical Proposal Is required by die Solicitation, Respondent hereby certifies
that all of the facts and responses to the questions posed in the Respondent's Cost & Technical Proposal,
EXHIBIT4, if such an exhibit is made a part of the Solicitation, are true and correct and are hereby adopted
as part of this E-bid Form, and are made a part of this proposal, by reference.
8. By submitting this proposal. I, on my own behalf and on behalf of the business that I represent, hereby agree
to the terms of the form of contract contained in the Solicitation package and I agree to be bound by those
terms, with any appropriate blank boxes, if any, checked and any blank lines filled in with the appropriate
information contained in the Solicitation Documents and this Proposal, or such information that the City
and I have agreed upon in the course of contract negotiations and which have been confirmed by the City
in writing, including e-mail confirmation, if any.
9. 1 hereby certify under penalties of perjury that I am the lawful representative of the business entity
referenced in this E-bid Form, that I have authority to E-bid for that entity, that I have authority to sign
contracts for that entity and bind it to those contract terms and that all of the information and
representations contained herein are true and correct
By:
Signature
Elliot Cohen
[print name]
Owner
[print title]
END OF SECTION
46 of 58
21
" (R
South Miami
it IF CITY OF PEEAV NT ncING
ADDENDUM No. #1
ProjectName: PUBLIC RELATIONS CONSULTANT
RFP NO. HR2020-22
Date: September 29, 2020
Sent: Fax/E-mail/webpage
This addendum submission is issued to clarify, supplement and/or modify the previously issued
Solicitation, and is hereby made part of the Documents. All requirements of the Documents
not modified herein shall remain in full force and effect as originally set forth. It shall be the
sole responsibility of the bidder to secure Addendums that may be issued for a specific
solicitation.
EXHIBIT 1, SCOPE OF SERVICES, ATTACHMENT A IS HEREBY AMENDED AS
FOLLOWS:
SCOPE OF WORK: The Consultant shall also be responsible for and not
limited to social media services, (City Facebook, Twitter, etc.).
This Amend menttothe Scope of Servicesshall be a partofthe RequestforProposal byway
of this reference. All other responsibilities and duties addressed in the Scope of Services shall
remain unchanged.
IT SHALL BE THE SOLE RESPONSIBILITY OF THE BIDDER TO SECURE
ADDENDUMS THAT MAY BE ISSUED FOR A SPECIFIC SOLICITATION.
22
Sout e iami
THE CITY UIPLEASANT LIVING
ADDENDUM No. #2
Project Name: PUBLIC RELATIONS CONSULTANT
RFP NO. HR2020-22
Date: October 14, 2020
Sent: Fax/E-mail/webpage
This addendum submission is issued to clarify, supplement and/or modify the previously issued
Solicitation, and is hereby made part of the Documents. All requirements of the Documents not modif ed
herein shall remain infullforce and effect as originally setforth. It shall be the sole responsibility of the
bidder to secure Addendums that maybe issued fora specific solicitation.
QUESTION #1:
Does the City of South Miami have an incumbent communications/public relations firm they are working
with?
RESPONSE:
Yes, Kress Communications, LLC however the agreement expired September 30, 2020.
QUESTION #2:
What is the monthly budget? Does the monthly fee also include design requests, social media ad -buys,
or any other outside advertising costs?
RESPONSE:
Annual budget is $25,000 inclusive of all requirements.
QUESTION #3:
Does the scope also include media relations/earned media as a deliverable for the newsletter or
otherwise?
RESPONSE:
TheCitydoes not understand the question. This isan internal newsletterand ismadeavailable onthe
City's website for viewing and via e-mail delivery, on a subscription basis.
QUESTION #4:
What are the expectations of "editorial production?'
RESPONSE:
Editorial production is defined as; drafting of articles and composition of newsletters to be posted on
the City website.
23
QUESTION #5:
Will the vendor be responsible for graphic production on the City of South Miami website, or justthe
email communications campaign, or both?
RESPONSE:
The awarded vendor will be responsible for graphic production of the newsletter to be published on
the City website and distributed via e-mailcampaign.
QUESTION #6:
Does the City already have an email distribution service in place (ex- Constant Contact)?
RESPONSE:
Yes, the email platform currently in use to deliverthe newsletter is Constant Contact but, the City is
open to other platforms providing the platform can interface with the City's website developed by
CivicPlus.
QUESTION #7:
Would the vendor be responsible for compiling/creating new email lists or does the City already have
updated email lists for their newsletters?
RESPONSE:
Refer to the Response to Question #6.
QUESTION #8:
Is the vendorresponsi bleforidentifying and compiling the content in the newsletters ordoes the City
provide the information to be included?
RESPONSE:
The awarded vendorwil I be responsible for identifying and compiling the content othe newsletters.
From time to time, City staff will provide information to be included for an article.
QUESTION #9:
Specifically, which social media platforms will the social media services include?
RESPONSE:
Social media platforms included are Facebook and Instagram.
QUESTION #10:
Will the firm be responsible for monitoring all social media engagement (replying to comments and
messages) or will a City staff member handle that?
RESPONSE:
The firm with approval from City staff.
QUESTION #11:
What email platform does the City currently use to deliver newsletters (i.e. Constant Contact/Mail
Chimp, Etc.)?
RESPONSE:
Refer to the Response to Question #6.
24
QUESTION #12:
Does the City currently have a social media policy in place?
RESPONSE:
The City has a Social Media policy for employees and can be found in the City of South Miami "Personnel
Manual" and is posted on the City's website. Below is a link to the "Personnel Manual." The Social
Media policy is located in Pages 37 —39:
http•//www southmiamifl Qov/CocumentCenterIViewl421112020-Employee-Policies-and-Procedures-
Manual
IT SHALL BE THE SOLE RESPONSIBILITY OF THE BIDDER TO SECURE
ADDENDUMS THAT MAY BE ISSUED FOR A SPECIFIC SOLICITATION.
25
EXHIBIT 4
RESPONDENTS COST & TECHNICAL PROPOSAL
PUBLIC RELATIONS CONSULTANT SERVICES
RFP #HR2020-22
Respondents to this RFP must complete and include the Respondents Cost and Technical Proposal, in
accordance with Exhibit I, Scope of Services, Attachment A, with their submittal. Failure to do so
shall render the Proposal non -responsive and the Proposal shall be rejected from further
consideration. Respondents shall submit a "Lump Sum" proposal for each year of the five-year
agreement.
A contract will be awarded for a one (1) year period. At the discretion of the City Manager, the
contract may be extended for four (4), one (1) year options -to -renew, for a total of five (5)
consecutive years. All work shall be in accordance with Attachment "A." "Scope of Services."
YEAR I: $ $18,000
YEAR 2: $ $18.000
YEAR 3: $ $18,000
YEAR 4: $ $18.000
YEAR 5: $ $18,000
TOTAL: $ S901000
SUBMITTED THIS 21 DAY OF October 2020
PROPOSAL SUBMITTED BY:
My PR Guru, LLC
Company
Elliot Cohen
Name of Pg on Ay¢io a td'Sul;pnit Proposal
Signature
Title
561-676-4949
Telephone Number
n/a
fax Number
Email Address
END OF SECTION
47 of 58
26
EXHIBIT 4A
RESPONDENTS RESPONSE TO SUPPLEMENTAL INSTRUCTIONS
AND RESPONSE TO THE SOLICITATION FORMAT FOR
RESPONDENT
PUBLIC RELATIONS CONSULTANT SERVICES
RFP #HR2020-22
48 of S8
27
Vy PR Guru
My Gov Guru
CITY OF SOUTH M IAM I
REQUEST FOR PROPOSALS FOR
PUBLIC RELATIONS CONSULTANT SERVICES
RFP# HR2020-22
OCTOBER 21, 2020
SUBMITTED BY: MY PR GURU, LLC / MY GOV GURU
11419 W. PALMETTO PARK ROAD #971402
BOCA BATON, FLORIDA 33497
TEL: 561-676-4949
CONTACT: ELLIOT COHEN 28
O
C• COVER LETTER & EXECUTIVE SUMMARY
• THE MY PR GURU APPROACH: PROACTIVE CITIZEN OUTREACH
• OURPHILOSOPHY
• MY PR GURU, LLC HAS THE EXPERIENCE TO TELL YOUR STORIES
• UNMATCHED GOVERNMENT COMMUNICATIONS EXPERIENCE
• OUR WORK- MUNICIPAL ELECTRONIC NEWSLETTERS
e Town of Lake Park
a Village of Royal Palm Beach
o Town of Lake Clarke Shores
o CenturyVillage
e VillageofGolf
• SAMPLE "CITY NEWS UPDATE ISSUE"
• NOT OUR FIRST RODEO._
• DETAILED WORK PLAN/PROJECT APPROACH
• EXECUTIVE AND PROFESSIONAL PERSONNEL
08 ' D: FIRM OVERVIEW
O}( E: PERSONNEL & REFERENCES
�,J AWARDS AND CERTIFICATIONS
• RESUME OF PRINCIPAL ELLIOT COHEN
13
F•OTHER RELEVANTEXPERIENCE
• CASE STUDIES&WORK EXAMPLES
a Case Study: The Success of Proactive Content Creation:
Municipal Electronic Newsletter
• Case Study: Social Media Record of Success
o Special Municipal Campaigns & Messaging
29
C: COVER LETTER & EXECUTIVE SUMMARY
To Whom It May Concern
It is our pleasure to submit this proposal to the City of South Miami for Public Relations Consulting Services. My PR Guru, LLC
and its government communications work under My Gov Guru specializes in municipal government communications and
outreach Our long list of local government clients is proof -positive of our proven track record of successful municipal outreach.
We have assisted cities in all three counties of South Florida. As recently as this month, we once again proved our leadership in
the field:
Following concentrated municipal communications campaigns, three of our municipal
clients placed in the Too 25 of all409 Florida cities regarding citizen response rates
to the U.S. Census. This trifecta of success not only secured additional funding for
these cities, but proves we are the leader in local government communications.
We currently research, write, design, and distribute regular email communications for several South Florida cities as well as
private communities that are the size of small cities. We grab the readers attention with customized moving video and graphics
in each newsletter. That's right! Every email includes local images or eye -grabbing graphics.
We are "perts In municipastorytelling, We know the biggest challenge can be finding the stories you want to tell. That's our
area of expertise! We will follow your meetings, scouryour agendas, and work wlith your elected officials and staff to find the
positive stories you want your residents to hear. We understand government messaging is a different animal than regular public
relations and marketing. Ordinary PR and marketing firms don't get it. We specialize in government storytelling We know
there is a difference between selling widgets to customers and communicating with constituents. We also create original content
forsocial media channels as well, including images, videos, tweets and posts. We have provided communications services for the
public sector in Miami -Dade, Broward, Palm Beach, and Charlotte counties.
Our proof of performance is in our results. Messaging isn't worth much unless your can show people are reading it We track
open rates for all communications. Our open rates are consistently far above industryer avages.
Our clients also benefit by the fact that we service multiple cities. Because we are constantly preparing communications for
various clients, we have the ability to offer additional services to our clients at no additional charge. Just this week, for example,
we prepared a campaign for one client promoting the start of early voting. We were able to offer it to all our clients at no
additional charge. We respect the fact that we are an extension of your stewardship of public dollars. We honor that
responsi bility by understanding that municipal communications - at its core - is about serving the public. We are also committed
to serving South Miami in accordance with the terms of the Response to the Solicitation being submitted.
While outside the scope of the current RFP, we also want to mention that we offer a myriad of other government
communications services. These include the production of customized city magazines, information packets, budget summaries,
annual reports, printed versions of electronic newsletters, and videos. We offer emergency communications and crisis
management services, as well as specialized campaigns involving such issues as promoting home rule, local sales tax initiatives,
and more. We have also drafted State of the City messages and created productions to add to the messaging.
Finally, we want to mention the'elephant in the room: If the past year has demonstrated anything it is that success does not
require proximity. Do not let our Palm Beach County location deter you. We are able to be in South Miami in lessthan an hour (1
know because my son attends the University of Miami and we travel through South Miami each visit). Regardless, technology
has made distance almost irrelevant
We look forward to sharing further details of our services and are grateful for your consideration.
Respectfully,
ElliotCohen
Principal/Owner
30
-q-
C: COVER LETTER & EXECUTIVE SUMMARY
��My PR Guru has consistently demonstrated unmatched municipal communications
successes that have immeasurably improved our ability to reach our residents and ��
ensure they remain informed. No other firm knows more about local government
communications
Dan Clark, Town Manager
Town of Lake Clarke Shores
THE MY PR GURU APPROACH: PROACTIVE CITIZEN OUTREACH
My PR Guru, LLC is led by owner Elliot Cohen. The agency focuses on developing email and electronic
communications designed to inform residents, increase awareness of positive government actions and projects,
and ensure critical crisis information reaches the maximum number of residents as quickly as possible.
OUR PHILOSOPHY
Governments must tell their own story. Our approach into position the City of South Miami as a primary news
source speaking directly to its residents. We want the community to hear what the city is doing from the city. If
the City of South Miami does not successfully tell its story, it is ceding that ground to a vocal five percent of
critics. Our email campaigns are designed to directly target constituents and the general public.
Municipal government communication Is unique and complicated.
If you simply want to promote events on your community calendar, any generic can do that. My PR Guru, LLC
provides a more strategic and deeper level of understanding and experience.
We have been working in South Florida municipal
communications for 20 years.
Municipal government communications is not PR and marketing. The true purpose behind communications is to
build public trust, provide critical information, and make sure residents are informed. It is about ensuringycur
residents 1) understand the overall direction you are taking their city, 2) receive important information about
their community, and 3) have important emergency information readily available when needed.
If you need to keep your residents informed with issue -driven communications that can significantly affect the
future of the city's growth, economy, or environment, it takes a different kind of firm. We bring to the table over
20 years of government communications experience.
My PR Guru, LLC understands how important it is to ensure your citizens are well-informed. Resident education
is critical to the success of any government, but especially local government where citizens can see up close how
their officials are leading, how their taxes are being spent, and how services are provided.
MY PR GURU, LLC HAS THE EXPERIENCE TOTELL YOUR STORIES
The City of South Miami, like most municipalities, provides quality services to the public and uses its ad valorem
and other revenues to enhance the lives of its residents. Every day there are positive stories to tell about the
work being done by the City. My PR Guru, LLC knows how to find and tell those stories. We've done Itfor some
of the largest local government entities In South Florida.
31
s
C: COVER LETTER & EXECUTIVE SUMMARY
UNMATCHED GOVERNMENT COMMUNICATIONS EXPERIENCE
Here is a partial list of public and quasi -public experience:
MIAMIJ LLAKES
AI WFST PM RFACH .. 11upGrowing Beautifully
pompano '� ` -`' HOMELESS: �® C
beach. Mandel Libras COALITIONS T�y�{�1f 1T1
Florida% asarmest welcome of West Palm Beach 1 l/llta Gorda
HUMAN RIGHTS
GAvE DEFENSE CENTER
--- CENTURY VILLAGE Dedicated to Protecting Human Rights
EAST
c..... .....n
(96 Elliot Cohen is among the best at finding those hidden good news government stories
and telling them in such away that they paint a positive picture of howgovernment
serves its constituents.
Ed Mitchell, City Administrator (former) 91)
City of West Palm Beach
But wait! There's more! We don'tjust work with governments:
• Banyan Cay Resort & Golf, West Palm Beach
• Lynn University, Boca Raton, Florida
• The Greene School, West Palm Beach, Florida
• Eagle Arts Academy, Wellington, Florida
• The Tromberg Law Group, Boca Raton, Florida
• Akerman Law, West Palm Beach, Florida
• Shalhoub Law Group, West Palm Beach, Florida
• The Silver Companies, Boca Raton, Florida
• Avatar Airlines, West Palm Beach, Florida
• Mandel JCC, Palm Beach Gardens, Florida
• Cooper's Hawk Restaurants, Chicago, Illinois
• Backpacks.com, Pompano Beach, Florida
• Cornerstone Solutions, West Palm Beach, Florida
• Health First Health Plans, Rockledge, Florida
• Health First Medical Group, Rockledge, Florida
• First Flight Medical Transport, Melbourne, Florida
• Pro Health & Fitness Centers, Melbourne Florida
• Northstar Memorial Group, Houston, Texas
• Cape Canaveral Hospital, Cape Canaveral, Florida
• Viera Hospital, Viera, Florida
• Palm Bay Hospital, Palm Bay, Florida
• Holmes Regional Medical Center, Melbourne, Florida
G` Elliot's ability to position the message for the greatest benefit is amazing. The
electronic newsletter he creates for us has become an essential tool for informing our
residents. His professionalism is above reproach and I can always count on a creative 919
touch to stories. Christine Thrower -Skinner, Village Manager
Village of Golf, Florida
32
C: COVER LETTER & EXECUTIVE SUMMARY
OUR WORK -MUNICIPAL ELECTRONIC NEWSLETTERS
My PR Guru, LLC currently produces and distributes regular email communications for several South Florida
municipalities. WE BELIEVE THE BEST WAYTO EVALUATE AN ELECTRONIC COMMUNICATION IS TO
VIEW IT ELECTRONICALLY. Samples of our current work may be seen by clicking the links below (for those
viewing a hard copy of this RFP, you may enter the address to the right of the link:
�r
T6 Buzz
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tN
Z.T
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Town of Lake Park:
Village of Royal Palm Beach:
Town of Lake Clarke Shores:
Century Village:
Village of Golf:
CLICKHERE
orenter:
CLICKHERE
orenter:
CLICKHERE
orenter.
CLICKHERE
orenter:
CLICKHERE orenter.
SAMPLE "CITY NEWS UPDATE ISSUE"
http://b i tly/SouthM is m i RFP1
http://bitly/South M iami RFP2
httpV/b it.ly/Sou thM iam iRFP3
http://bit.ly/SouthM iamiRFP4
http://bitty/SouthM iami R FP5
Per the Scope of Services, My PR Guru, LLC has created a sample newsletter for the
City of South Miami. This sample is a small illustration of the customized video and
graphics that we produce for our electronic newsletter clients. This sample is
provided as an example of our design work. Please forgive any factual errors as we
were unable to communicate with city officials to confirm information. In order to
fully demonstrate our moving video and other elements, we once again provide a link
to the actual newsletter:
South�Miami
CLICKHERE orenter. http://bitly/SouthMiamiRFP6
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S-
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C: COVER LETTER & EXECUTIVE SUMMARY
NOT OUR FIRST RODEO...
My PR Guru, LLC owner Elliot Cohen has been a leader in public sector, local government communications for
two decades. He has been making news or covering news in South Florida since 1995.
For 20 years, Mr. Cohen has worked in the public sector with local governments to create and implement
comprehensive communication plans intended to inform residents and stakeholders. He has been on the front
lines of high stakes public relations, marketing, campaign politics, and crisis communications for some of the
nation's largest organizations.
Mr. Cohen is a proven and award -winning strategist who has successfully represented organizations in both the
private and public sectors. He has extensive experience in several sectors, including local government, law
enforcement, and healthcare. He served as Director of Media Relations for the 11th largest law enforcement
agency in the United States. Mr. Cohen led media relations and crisis communications for one of the largest
health care and health insurance companies in the state of Florida. He was Director of Communications for the
City of West Palm Beach. Elliot has also served as the head of public affairs for the District Attorney General's
Office in Memphis, Tennessee.
DETAILED WORK PLAN/PROJECT APPROACH
My PR Guru, LLC endeavors to be a direct extension of the city's messaging. We anticipate working closely with
s taff (and when directed, working with elected officials) to ensure all our efforts reinforce
t ie city's mission and priorities. We will monitoryour meetings. We will get to know your staff.
At the initiation of the client/firm relationship, My PR Guru, LLC typically suggests that the client define the
issues, priorities, reporting and responsibilities of all participants. The agency prefers an initial, in -person
meeting with the entire client team. This helps to build staff relationships upon which we will depend to get
timely information.
We would then suggest a regularly scheduled conference cal I with designated staff members to remain current
on issues, opportunities, and threats. We understand staff is focused on doing the work of the city. It is our
responsibility to cull out positive stories that may otherwise be missed.
We will monitor all relevant public meetings for content, as well as review agenda packets and other supporting
documents. We will monitor news coverage to determine if any additional issues require attention.
Finally, we will draft the initial email newsletter and submit it for review and revision a week prior to distribution.
Following the receipt of feedback, we will revise the email and resubmit for final approval. Upon final approval, it
will be scheduled for distribution.
Similar content will be developed for use on the city's social media platforms.
EXECUTIVE AND PROFESSIONAL PERSONNEL
My PR Guru, LLC owner Elliot Cohen will be the primary point of contact for the City of South Miami. He will
serve as account representative and lend his experience and expertise to the researching, writing and design of
the newsletter. His commitmentwill represent one -hundred percent of the services provided to the city.
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D: FIRM OVERVIEW
MY PR GURU. LLC
My PR Guru, LLC is a Florida Limited Liability Company S-Corp. Its principal/owner is Elliot Cohen.
Its primary location that will be serving the city is: 11419 W. Palmetto Park Road, #971402, Boca Raton,
Florida 33497. The phone number is: 561-676-4949.
a. Name of Firm submitting responding to the Solicitation: MyPRGuru,LLC
b. Name and title of individual responsible for the submittal: Elliot Cohen, Principal/Owner
c. Mailing address: 11419 W. Palmetto Park Road, #971402, Boca Raton, Florida 33497
E-mail address: elliot@MyPRguru.com
d. Telephone and facsimile numbers: Tel:561-676-4949. Fax: n/a
E: PERSONNEL AND REFERENCES
My PR Guru, LLC Principal/Owner Elliot Cohen will be the primary individual who will provide services to the
City regarding the day-to-day relationship with the City. A summary of his experience follows, as well as his
resume.
Elliot Cohen has several industry certifications and awards for his creative public relations campaigns as well as
for crisis management
AWARDS & CERTIFICATIONS
• Advanced Crisis Communications - Federal Emergency Management Agency (FEMA)
• Advanced Applications in Public Affairs - Florida Governor's Hurricane Conference
• Public Information Media Training - International Association of Police Chiefs
• Basic Public Information - Florida Division of Emergency Management
• Mark of Excellence Award - Writing - Florida Society for Healthcare PR & Marketing
• Mark of Excellence Award - Community Outreach - Fla Society for Health PR & Marketing
• Mark of Excellence Award - Crisis Communication - Fla Society for Health PR & Marketing
• Judge'sAward- FloridaPublicRelationsAssociation
• Public Information Award- Florida Public Relations Association
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ELLIOT
COHEN
.............................................
12286 Riverfalls Court, Boca Raton, FL 33428 1 ICJ 561-676-4949 1 elliot@myprguru.com
Q www.myprguru.com ® www.linkedin.com/in/elliotcohen
PROFESSIONAL SUMMARY
Award -winning marketing, earned media, PR, and crisis management strategist with nearly 20 years of private
and public sector experience; Principal & Founder of My PR Guru, LLC & My Gov Guru, Florida consulting firm
specializing in government communications, crisis management, message development and media relations.
Proven corporate internal & external communications expert; Management level experience in
creating, implementing and measuring successful media and marketing plans leading to increased ROL
brand awareness and enhanced reputation; Executive level media and spokesman coaching;
Sector experience includes health care, legal, public safety, government/politics, education; Former N
journalist and proven on -camera spokesman.
Plan development includes detailed situation analysis; development of strategic, sector and
opportunity -driven goals/objectives; development of detailed public relations, communication, external
affairs and marketing tactics in support of approved strategies.
Expert -level skill in preparing and implementing strategic public relations and communication plans. Highly
experienced creator of public affairs and communication planning materials in support of corporate
goals/objectives.
WORK HISTORY
MY PR GURU LLC & MY GOV GURU. Boca Raton, Florida
Principal, Founder I November 2016 - Present
One of Florida's most experienced government and crisis management firms. Providing nearly 20
years public relations, government communications and issue management experience.
Specialize in executive media coaching and leveraging earned media to achieve client's
reputational and financial goals.
Industry lecturer on earned media and crisis management at conferences and corporate
events. Plan development includes detailed situation analysis; development of strategic, sector
and opportunity -driven goals/objectives; development of detailed public relations,
communication, external affairs and marketing tactics in support of approved strategies.
Create and implement countless public relations campaigns. Orchestrate high stakes damage
control campaigns and crisis management plans on a national scale.
36
ELLIOT COHEN
INDEPENDENT COMMUNICATIONS CONSULTANT, Boca Raton, Florida
• Crisis Management, Government Affairs, Community Outreach I May 2005 - November 2076
Provided outside counsel to public governments and private sector clients regarding reputation
management, crisis communications, media relations, public relations, and government
outreach.
AQUA MARKETING & COMMUNICATIONS, West Palm Beach, Florida
o Vice President of Campaign Communications I November 2016 -- February 2020
Provided strategic and campaign expertise for one of Florida's largest and most awarded
marketing and communications firms. Worked with clients in both public and private sector.
MAYOR'S OFFICE CITY OF WEST PALM BEACH, West Palm Beach, Florida
o Director of Communications j May 2012 - August 2016
Oversaw communications on multiple platforms (social media, electronic and print) to promote,
enhance and protect the City's brand reputation. Responsible for the City's integrated
communications products and services in all City departments. Created and implemented
strategic efforts to mitigate damage caused by negative publicity. Chief counsel to Mayor and
city leadership on all communications issues. Supervised operations and staff of city television
station and video production department.
HEALTH FIRST, INC, Rockledne, Florida
Media Relations & Communications Specialist I August 2008 - February 2012
Led media relations and crisis communications for one of Florida's largest health care/health
insurance systems. Responsible for earned media, issue management, press release/public
comment writing, communications and public relations planning for broad range of corporate
entities including four hospitals, health insurance company, physician group, and more. Created
marketing materials for internal support & external audiences. Implemented campaigns with
measurable positive ROL Crisis experience includes hospital gunman, hurricanes, corporate
layoffs, medical malpractice and more. Successful use of social media to support marketing
goals. CEO level media coaching, speech/message points/OpEd preparation.
BROWARD COUNTY SHERIFF'S OFFICE, Fort_ Lauderdale. Florida
• Director of Media Relations I September 2005 - May 2008
The Broward County Sheriff's Office is the 11 th largest public safety agency in the United States.
Responsible for all media relations, strategic communications, issue management, crisis
mitigation for the Broward Sheriff's Office. Supervised team of media relations employees.
Responsible for project planning, event management, communication materials, media
engagement. Prepare speeches, OpEd's, talking/message points, press releases. Successfully
protected and reinforced agency reputation and branding as media spokesman during natural
disasters, police corruption scandals, international celebrity media frenzies and more.
37
ELL107 COHEN
CITY OF WEST PALM BEACH, West Palm Beach. Florida
Chief Public Affairs Officer I December 2004 - September 2005
Directed overall communication, public relations and media efforts for the city government.
Engaged key audiences through public relations/communication tactics. Led
communication/media strategies for all Mayoral initiatives. Managed city communications
team. Responsible for all PR/communication materials. On -camera city government
representative.
ON -AIR BROADCAST JOURNALISM EXPERIENCE
On -air reporter covering politics, breaking news, natural disasters and more.
• WPBF-TV, West Palm Beach, Florida
• WREG-TV, Memphis, Tennessee
• WPLG-TV, Miami, Florida
• Various radio networks & stations
Miami, Florida & New York City
EDUCATION
August 2002 - January 2005
March 1999 -August 2002
February 1997 -March 1999
June 1993 - February 1997
BACHELOR OF SCIENCE (B.S.), INDUSTRIAL AND LABOR RELATIONS I Cornell University, 1993
PROFESSIONAL TRAINING, CERTIFICATIONS & ASSOCIATIONS
• ADVANCED CRISIS COMMUNICATION - Federal Emergency Management Agency (FEMA)
• ADVANCED APPLICATION IN PUBLIC AFFAIRS - Florida Governor's Hurricane Conference
• BASIC PUBLIC INFORMATION - Florida Division of Emergency Management
• PUBLIC INFORMATION MEDIA TRAINING - International Association of Chiefs of Police
• CERTIFIED SBA - City of West Palm Beach, Florida & School District of Palm Beach County
• NIMS ICS (INCIDENT COMMAND SYSTEM) 300 / 400
• PALM BEACH COUNTY CHAMBER OF COMMERCE - Member
• PALM BEACH COUNTY LEAGUE OF CITIES -Member
• CITY COUNTY COMMUNICATORS & MARKETING ASSOCIATION - Member
• FLORIDA MUNICIPAL COMMUNICATIONS ASSOCIATION - Founding Member
m
E: PERSONNEL AND REFERENCES
REFERENCES
*All services provided in-house with the exception
of printing which is done by a third-partyvendor
Town of Lake Clarke Shores, Florida
Town Manager Dan Clark
1701 Barbados Road
Lake Clarke Shores, Florida 33406
561-964-1114
My PR Guru, LLC provides full service municipal communications services and content generation, including
electronic newsletters, social media content, writing, designing, printing, and distribution of town magazine,
creation of annual reports, video production, emergency communications, crisis and issue management, media
coaching, media relations, and creation of marketing collateral pieces.*
Village of Golf
Village Manager Christine Thrower -Skinner
21 Country Road
Village of Golf, Florida 33436
561-732-0236
My PR Guru, LLC provides full service municipal communications services and content generation, including
electronic newsletters, writing, designing, and printing of village publications, creation of annual reports, video
production, emergency communications, crisis and issue management, media coaching, media relations, and
creation of marketing collateral pieces.*
Century Village East - Master Management
Executive Director Val Smikle
3501 West Drive
Deerfield Beach, Florida 33442
954-421-5566
My PR Guru, LLC provides full service communications services and content generation, including electronic
newsletters, website creation, writing, printing, and distribution of community newspaper, creation of annual
reports, video production, emergency communications, crisis and issue management, media coaching, media
relations, and creation of marketing collateral pieces.*
Town of Lake Park
Town Manager John D'Agostino
535 Park Avenue
Lake Park, Florida 33403
561-881-3300
My PR Guru, LLC provides content generation, including electronic newsletters, emergency communications,
crisis and issue management, media coaching, media relations, and creation of marketing collateral pieces."
Village of Royal Palm Beach
Village Manager Ray Liggins
1050 Royal Palm Beach Boulevard
Royal Palm Beach, Florida 33411
561-790-5174
My PR Guru, LLC provides full service municipal communications services and content generation, including
electronic newsletters, writing, designing, and printing of village magazine, creation of annual reports, video
production, emergency communications, crisis and issue management, media coaching, media relations, and
creation of marketing collateral pieces.'
39
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F: OTHER RELEVANT EXPERIENCE
CASE STUDIES & WORK EXAMPLES
The following case studies and work examples are provided demonstrating the firm's
successful track record in current and previous municipal communications projects.
Effective Monthly Resident Outreach: Promoting the Positive
Case Study: The Success of Proactive Content Creation: Municipal Electronic Newsletter
GOAL:
The leadership in the City of West Palm Beach wanted to greatly improve and enhance the
city's ability to directly communicate with its constituents, residents, and key stakeholders.
The goal was to raise awareness of numerous positive developments within the city that
were not given any attention by third party media. The goal was also to exert more control
over messaging and public perception.
In response, the INSIDER Newsletter was created.
The project created a platform that served as a primary source for city news. The
newsletter was more than a typical recitation of city events. In order for the project to be
successful, the newsletter needed to be viewed by the public as a source of legitimate
newsworthy stories about the city that would not be found elsewhere.
RESULTS:
The INSIDER Newsletter proved to be a powerful tool in shaping the news about the city.
Recipients received news first from the city, allowing for strategic messaging to directly
reach the public. It was a significant step forward in implementing a strategy of positioning
the city as a primary source of city news
The INSIDER Newsletter succeeded at becoming a legitimate source of must -read city news.
Open rates for the newsletter exceeded industry standards, and subscriber numbers steadily
increased until the number of subscribers equaled approximately 50% of the total city
population.
The INSIDER Newsletter was so accepted that it was promoted and retweeted by members
of the public. Finally, the popularity helped increase the impact of other communication
platforms. City -produced television news stories were frequently included in the newsletter,
thus increasing viewership of the television news side of the city's communications strategy.
13
40
F: OTHER RELEVANT EXPERIENCE
SOCIAL MEDIA RECORD OF SUCCESS
Case Study: Outreach: Innovation to Old School
':, E' T- B FOHLCWERS LIKES /-
4,825 981 43.71K 491 0
Under Elliot Cohen's leadership, the City of West Palm Beach's social media following
increased by 600%. Original content creation posted on social media channels positioned
the platforms as primary sources of information. Previews of exclusive upcoming stories in
the city newsletter, original video content, and live broadcasts all successfully drove new
followers to the channels.
Twitttee.C�Town Hell
@westpalmbch
Innovative use of multiple platforms included the creation
of Twitter Town Halls, and using live Periscope broadcasts of
city events, press conferences and emergency messages.
Technology allows the public to access government like
never before. Elected officials and staff communicated
directly to the public rather than relying on news media to
carry their message. This represented a quantum shift,
allowing principles to talk directly to people.
14
41
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43
F: OTHER RELEVANT EXPERIENCE
My PR Guru, LLC is your tum-key publishing house producing eye-catching, high quality
publications highlighting municipal success stories. We research, write, design, print, and
distribute for our clients. Among the publications:
• Full-size glossy magazines highlighting municipal programs
• Annual Reports
• Water Quality Reports
• Budget -in -Brief summaries
• Phone Directories
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44
EXHIBIT 6
PROFESSIONAL SERVICE AGREEMENT
PUBLIC RELATIONS CONSULTANT SERVICES
RFP #HR2020-22
THIS AGREEMENT made and entered into this % % day ofl vim , 20 2oby and
between the City of South Miami, a municipal corporation of the State of Florida (hereinafter
referred to as Owner) by and through it is City Manager (hereinafter referred to as City) and
/hVMegu: C4 LL G authorized to do business in the State of Florida
(hereinafter referred to as the "CONSULTANT'). In consideration of the premises and the
mutual covenants contained in this Agreement, the City of South Miami, through its City Manager,
and the CONSULTANT agree to the following terms and conditions:
1.0General Provisions
1.1 A Notice to Proceed will be issued by the City Manager, or his designee, following the
signing of this Agreement. This Agreement does not confer on the CONSULTANT any
exclusive rights to perform work on behalf of the Owner other than the work described
in Notice to Proceed (hereinafter referred to as the "WORK"). nor does it obligate the
Owner in any manner to guarantee work for the CONSULTANT.
1.2The City agrees that it will furnish to the CONSULTANT all necessary and available
documents in the possession or control of the City pertaining to the WORK to be
performed under this Agreement promptly and upon request of the CONSULTANT
after the issuance of the Notice to Proceed.
1.3The Solicitation documents for PUBLIC RELATIONS CONSULTANT SERVICES
RFP #HR2020-XX are attached hereto as Exhibit 3.
2.0This Agreement and the Solicitation, Scope of Services, and Insurance & Indemnification
Requirements take precedence over the response to the City's PUBLIC RELATIONS
CONSULTANT SERVICES RFP #HR2020-22
3.0 Scope of Services The scope of services is as set forth in the solicitation documents or as
set forth In the attached as Exhibit I, Attachment A which are identical to RFP
Exhibit 1, Attachments A.
4.0 Time for Completion
4.1 The services to be rendered by the CONSULTANT for any WORK must be commenced
upon receipt of a written Notice to Proceed from the City subsequent to the execution
of this Agreement and must be completed within the time based on reasonable
determination, stated in the said Notice to Proceed or as otherwise agreed to in writing
and signed by the parties to this Agreement
4.2A reasonable extension of time will be granted in the event there is a delay on the part
of the City in fulfilling its part of the Agreement, change of scope of work or should any
other events beyond the control of the CONSULTANT render performance of its duties
impossible.
S.0 Basis of Compensation: The fees for services of the CONSULTANT will be determined by
one of the following methods or a combination thereof, as mutually agreed upon by the City
and the CONSULTANT.
S.1 A fixed sum: The fee for a task or a scope of work may be a fixed sum as mutually agreed
upon by the City and the CONSULTANT and if such an agreement is reached, it must be
in writing, signed by the CONSULTANT and attached hereto as Exhibit -KI
5.2 Hourly rate fee: If there is no fixed sum or if additional work is requested without an
50 of 58
agreement as to a fixed sum, the City agrees to pay, and the CONSULTANT agrees to
accept, for the services rendered pursuant to this Agreement, fees in accordance with the
hourly rates that will include all wages, benefits, overhead and profit and it must be in
writing, signed by the CONSULTANT and attached hereto as Exhibit
6.0 Payment and Partial Payments, The City will make monthly payments or partial payments to
the CONSULTANT for all authorized WORK performed during the previous calendar
month as set forth in Exhibit _ schedule of payment or, if no schedule of payment is
attached to this Agreement then payment will be made, 30 days following the receipt of
CONSULTANT's invoice, as the work progresses but only for the work actually performed.
7.0 Right of Decisions. All services must be performed by the CONSULTANT to the
satisfaction of the City Manager, who will decide all questions, difficulties and disputes of
whatever nature which may arise under or by reason of this Agreement, the prosecution
and fulfillment of the services, and the character, quality, amount and value. The City
Managers decisions upon all claims, questions, and disputes will be final, conclusive and
binding upon the parties.
8.0 Ownership of Documents. All reports, documents, plans, information and data developed
by the CONSULTANT for the purpose of this Agreement will become the property of the
City without restriction or limitation.
9.0 Audic Rights. The City reserves the right to audit the records of the CONSULTANT related
to this Agreement at any time during the execution of the WORK and for a period of one
year after final payment is made. This provision is applicable only to projects that are paid
on a time or cost basis.
10.0 Subletting. The CONSULTANT may not assign or transfer its rights under this Agreement
without the express written consent of the City. The City will not unreasonably withhold
and/or delay its consent to the assignment of the CONSULTANT's rights. The City may, in
its sole discretion, allow the CONSULTANT to assign its duties, obligations and
responsibilities provided the assignee meets all the City's requirements to the City's sole
satisfaction. The CONSULTANT may not subcontract this Agreement or any of the services
to be provided by it without prior written consent of the City. Any assignment or
subcontracting in violation hereof will be void and unenforceable.
I I.OUnauthorized Aliens: The employment of unauthorized aliens by the CONSULTANT is
considered a violation of Federal Law. If the CONSULTANT knowingly employs
unauthorized aliens, such violation will be cause for unilateral cancellation of this Agreement.
This applies to any sub -CONSULTANT used by the CONSULTANT as well. The City
reserves the right at its discretion, but does not assume the obligation, to require proof of
valid citizenship or, in the alternative, proof of a valid green card for each person employed
in the performance of work or providing the goods and/or services for or on behalf of the
City including persons employed by any independent contractor. By reserving this right, the
City does not assume any obligation or responsibility to enforce or ensure compliance with
the applicable laws and/or regulations.
12.OWarranU. The CONSULTANT warrants that it has not employed or retained any company
or person, other than a bona fide employee working solely for the CONSULTANT, to solicit
or secure this contract and that it has not paid or agreed to pay any company or person
ocher than a bona fide employee working solely for the CONSULTANT any fee, commission,
percentage fee, gifts or any other considerations contingent upon or resulting from the
award or making of this contract. For breach or violation of this warranty, the City will have
the right to annul this contract without liability.
13.OTermination. It is expressly understood and agreed that the City may terminate this
51 of 58
Agreement for any reason, or no reason, and without penalty, by either declining to issue
Notice to Proceed authorizing WORK, or, if a Notice to Proceed is issued, City may
terminate this Agreement by written notice to CONSULTANT, and in either event the
City's sole obligation to the CONSULTANT will be payment for the work previously
authorized and performed in accordance with the provisions of this Agreement. Payment
will be determined based on the work performed by the CONSULTANT up to the time of
termination. Upon termination, the City will be entitled to a refund of any monies paid for
any work that was not performed.
14.OTerm. The initial Contract will commence on the date set forth in the Notice to Proceed
and will continue for a period of one 1) year with an opportunity for the City to extend
the Contract, at the City Manager's discretion, for four (4) oon_e-_year Option to Renew.
(renewal period,) for a term not to exceed five (S) consecutive years, at the same terms,
conditions and prices. This Agreement will remain in force until the end of the term, which
includes all authorized renewals, or unless otherwise terminated by the City.
1 S.ODe ult. In the event either parry fails to comply with the provisions of this Agreement, the
aggrieved parry may declare the other party in default and notify the defaulting party in
writing. If City is in default, the CONSULTANT will only be compensated for any completed
professional services and CONSULTANT will not be entitled to any consequential or delay
damages. In the event partial payment has been made for such professional services not
completed, the CONSULTANT must return such sums to the City within ten (10) days after
notice that said sums are due. In the event of any litigation between the parties arising out
of or relating in any way to this Agreement or a breach thereof, each party will bear its own
costs and legal fees.
1 b.0lnsurance and Indemnification. The CONSULTANT agrees to comply with City's
Insurance and Indemnification requirements that are set forth in Exhibit 2 which
is identical to RFP Exhibit 2
17.0AUeement Not Exclusive. Nothing in this Agreement is intended to prevent the City from
employing other CONSULTANTS to perform the same or similar services.
18.00odes, Ordinances and Laws. The CONSULTANT agrees to abide and be governed by all
duly promulgated and published municipal, County, state and federal codes, statutes,
ordinances, rules, regulations and laws which have a direct bearing on the WORK involved
on this project.
19.0Taxes. CONSULTANT is responsible for payment of all federal, state, and/or local taxes
related to the Work, inclusive of sales tax if applicable.
20.ODrug Free Workplace. CONSULTANT must comply with City's Drug Free Workplace
policy which is made a part of this Agreement by reference.
21.01ndependent Contractor. CONSULTANT is an independent entity under this Agreement,
and nothing contained herein will be construed to create a partnership, joint venture, or
agency relationship between the parties.
22.ODuties and Responsibilities. CONSULTANT agrees to provide its services during the term
of this Agreement in accordance with all applicable laws, rules, regulations, of the federal,
state, and City, which may be applicable to the service being provided.
23.01-icenses and Certifications. CONSULTANT must secure all necessary business and
professional licenses at its sole expense prior to executing the Agreement
24.0Change Orders: No additional Work or extras may be done unless the same is duly
authorized in writing and in advance of the work by the City Manager and in accordance
with the Contract Documents and approved by the City Attorney as to form and legality.
However, the City Manager's authority to approve a change in the work may not exceed
$5,000 in total, taking into consideration all the prior changes, if any.
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2S.OEntire Agreement. Modification, and Binding Effect: This Agreement constitutes the entire
agreement of the parties, incorporates all the understandings of the parties and supersedes
any prior agreements, understandings, representation or negotiation, whether written or
oral. This Agreement may not be modified or amended except in writing, signed by both
parties hereto. If this Agreement is required to be approved by the City Commission, then
upon approval by resolution of the City Commission, the City Commission will be deemed
to be a party hereto. This Agreement is binding upon and inures to the benefit of the City
of South Miami and CONSULTANT and to their respective heirs, successors and assigns.
No modification or amendment of any terms or provisions of this Agreement will be valid
or binding unless it complies with this paragraph. This Agreement, in general, and this
paragraph may not be modified or amended by acts or omissions of the parties. If this
Agreement was required by ordinance or the City Charter to be approved by the City
Commission, no amendment to this Agreement will be valid unless approved by the City
Commission.
26.OLury Tria . City and CONSULTANT knowingly, irrevocably, voluntarily and intentionally
waive any right either may have to atrial by jury in State or Federal Court proceedings in
respect to any action, proceeding, lawsuit or counterclaim arising out of this Agreement or
the performance of the Work thereunder.
27.OValidity of Executed Copies. This Agreement may be executed in several counterparts, each
of which will be construed as an original.
28.ORules of Interpretation: Throughout this agreement the pronouns that are used may be
substituted for male, female or neuter, whenever applicable and the singular words
substituted for plural and plural words substituted for singular wherever applicable.
29.OSeverability. If any term or provision of this Agreement or the application thereof to any
person or circumstance are, to any extent, deemed to be invalid or unenforceable, the
remainder of this Agreement, or the application of such term or provision to persons or
circumstances, other than those to which it is held invalid or unenforceable, will not be
affected thereby and each and every other term and provision of this Agreement will be valid
and enforceable to the fullest extent permitted by law.
30.00umulative Remedies: The duties and obligations imposed by the contract documents, if
any, and the rights and remedies available hereunder, and, in particular but without limitation,
the warranties, guarantees and obligations imposed upon CONSULTANT by the Contract
Documents, if any, and this Agreement and the rights and remedies available to the City
hereunder, will be in addition to, and will not be construed in any way as a limitation of, any
rights and remedies available at law or in equity, by special guarantee or by other provisions
of the Contract Documents, if any, or this Agreement. In order to entitle any party to
exercise any remedy reserved to it in this Agreement, or existing in law or in equity, it will
not be necessary to give notice, other than such notice as maybe herein expressly required.
No remedy conferred upon or reserved to any party hereto, or existing at law or in equity,
will be exclusive of any other available remedy or remedies, but each and every such remedy
will be cumulative and will be in addition to every other remedy given under this Agreement
or hereafter existing at law or in equity. No delay or omission to exercise any right or power
accruing upon any default may impair any such right or power nor may it be construed to
be a waiver thereof, but any such right and power may be exercised from time to time as
often as may be deemed expedient.
3 LONon-Waiver. City and CONSULTANT agree that no failure to exercise and no delay in
exercising any right, power or privilege under this Agreement on the part of either party will
operate as a waiver of any right, power, or privilege under this Agreement. No waiver of
this Agreement, in whole or part, including the provisions of this paragraph, may be implied
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by any act or omission and will only be valid and enforceable if in writing and duly executed
by each of the parties to this Agreement. Any waiver of any term, condition or provision of
this Agreement will not constitute a waiver of any other term, condition or provision hereof,
nor will a waiver of any breach of any term, condition or provision constitute a waiver of
any subsequent or succeeding breach. The failure to enforce this Agreement as to any
breach or default will not act as a waiver of any subsequent breach or default.
32.ONo Discrimination and Equal Employment: No action may be taken by the CONSULTANT,
nor will it permit any acts or omissions which result in discrimination against any person,
including employee or applicant for employment on the basis of race, creed, color, ethnicity,
national origin, religion, age, sex, familial status, marital status, ethnicity, sexual orientation
or physical or mental disability as proscribed by law and that it will take affirmative action to
ensure that such discrimination does not take place. The CONSULTANT must comply with
the Americans with Disabilities Act and it will take affirmative action to ensure that such
discrimination does not take place. The City of South Miami's hiring practices strive to
comply with all applicable federal regulations regarding employment eligibility and
employment practices in general. Thus, all individuals and entities seeking to do work for
the City are expected to comply with all applicable laws, governmental requirements and
regulations, including the regulations of the United States Department of justice pertaining
to employment eligibility and employment practices. By signing this Agreement, the
CONSULTANT hereby certifies under penalty of perjury, to the City, that CONSULTANT
follows all applicable regulations and laws governing employment practices.
33.OGoverning Laws. This Agreement and the performance of services hereunder will be
governed by the laws of the State of Florida, with exclusive venue for the resolution of any
dispute being a court of competent jurisdiction in Miami -Dade County, Florida.
34.0Effective Date. This Agreement will not become effective and binding until it has been
executed by both parties hereto, and approved by the City Commission if such approval is
required by City's Charter or City Ordinance, and the effective date will be the date of its
execution by the last party so executing it.
35.OThird Party Beneficiga. It is specifically understood and agreed that no other person or
entity may be a third party beneficiary hereunder, and that none of provisions of this
Agreement are for the benefit of or be enforceable by anyone other than the parties hereto,
and that only the parties hereto will have any rights hereunder.
36.OFurther Assurances. The parties hereto agree to execute all other and further documents
as might be reasonably necessary to ratify, confirm, and effectuate the intent and purposes
of this Agreement.
37.0Time of Essence. Time is of the essence of this Agreement.
38.Olnterpretation. This Agreement may not be construed more strongly against either party
hereto, regardless of who was more responsible for its preparation.
39.OForce Majeure. Neither party hereto may be in default of its failure to perform its obligations
under this Agreement if caused by acts of God, civil commotion, strikes, labor disputes, or
governmental demands or requirements that could not be reasonably anticipated and the
effects avoided or mitigated. Each party must notify the other of any such occurrence.
40.OSubcontracdng: If allowed by this Agreement, the CONSULTANT will be as fully responsible
to the City for the acts and omissions of its subcontractors/subconsultants as it is for the
acts and omissions of people directly employed by it. All subcontractors' and subconsultants'
Agreements, if allowed by this Agreement, must be approved by the City. The
CONSULTANT must require each subcontractor, who is approved by the City, to agree in
the subcontract to observe and be bound by all obligations and conditions of this Agreement
to which CONSULTANT is bound.
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41.OPublic Records: CONSULTANT and all of its subcontractors are required to comply with
the public records law (s.1 19.0701) while providing goods and/or services on behalf of the
City and the CONSULTANT, under such conditions, must incorporate this paragraph in all
of its subcontracts for this Project and must (a) Keep and maintain public records that
ordinarily and necessarily would be required by the public agency in order to perform the
service; (b) Upon request from the public agency's custodian of public records, provide the
public agency with a copy of the requested records or allow the access to public records to
be inspected or copied within a reasonable time on the same terms and conditions that the
public agency would provide the records and at a cost that does not exceed the cost
provided in this chapter or as otherwise provided by law; (c) Ensure that public records that
are exempt or confidential and exempt from public records disclosure requirements are not
disclosed except as authorized by law for the duration of the contract term and following
completion of the contract if the CONSULTANT does not transfer the records to the public
agency; (d) Upon completion of the contract, meet all requirements for retaining public
records and transfer, at no cost, to the public agency all public records in possession of the
CONSULTANT or keep and maintain public records required by the public agency to
perform the service. If the CONSULTANT transfers all public records to the public agency
upon completion of the contract, the CONSULTANT will, upon Termination of the
contract, destroy any duplicate public records that are exempt or confidential and exempt
from public records disclosure requirements. If the CONSULTANT keeps and maintains
public records upon completion of the contract, the CONSULTANT must meet all
applicable requirements for retaining public records. All records stored electronically must
be provided to the public agency, upon request from the public agency's custodian of public
records, In a format that is compatible with the information technology systems of the public
agency. IF THE CONSULTANT HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO
THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT
305-663.6340; E-mail: npayne@southmiamifi.gov; 6130 Sunset Drive, South
Miami, FL .33143.
42.ONotices. Whenever notice is required or permitted herein, it must be delivered by hand
delivery, e-mail (or similar electronic transmission), facsimile transmission or certified mail,
with return receipt requested and will be deemed delivered on the date shown on the e-
mail or delivery confirmation for any facsimile transmission or, if by certified mail, the date
on the return receipt or the date shown as the date same was refused or unclaimed. If hand
delivered to the City, a copy must be stamped with the official City receipt stamp showing
the date of deliver; otherwise the document will not be considered to have been delivered.
Notices must be delivered to the following individuals or entities at the addresses (including
e-mail) or facsimile transmission numbers set forth below:
To City: City Manager,
6130 Sunset Dr.
South Miami, FL 33143 Fax:
E-mail: skamali@southmiamifl.gov
With copies to: City Attorney
6130 Sunset Dr.
South Miami, FL 33143
Fax: (305) 341-0584
E-mail: tpepeOa southmiamifi.gov
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02
800a-aatsn,Fkmda-3 z
E-mail. eUiotPMyMua.com-
Fa3E: nla
43.0 CotRorate Authority: The CONSULTANT and its representative who signs this
Agreement hereby certifies under penalty of perjury that the CONSULTANT and its
representative have, and have exercised, the required corporate power and that they
have complied with all applicable legal requirements necessary to adopt, execute and
deliver this Agreement and to assume the responsibilities and obligations created
hereunder, and that this Agreement is duly executed and delivered by an authorized
corporate officer, in accordance with such officer's powers to bind the CONSULTANT
hereunder, and constitutes a valid and binding obligation enforceable in accordance with
its terms, conditions and provisions.
IN WITNESS WHEREOF, this Agreement is accepted and subject to the
terms and conditions set forth herein.
CONSULTANT
By: y ale
Elliot Cohen
(Print Name Above)
ATTESTED: City of South Miami
�
By: !� V� By:
Nkilnga A. P} `ne, CMC Shari Karnali
City Clerk v City Manager
Read and Approved as to Form, Language,
Legality and Execution thereof:
By: �� ✓
Thomas F. Pepe
City Attorney
END OF SECTION
S6 of 58
EXHIBIT I
SCOPE OF SERVICES
ATTACHMENT A
PUBLIC RELATIONS CONSULTANT SERVICES
RFP #HR2020-22
I. Scope of Work
The City of South Miami (City) is seeking proposals from an experienced and capable Public
Relations Consultant (Consultant) for the purpose of entering into an agreement with an
individual or firm for services that include editorial and graphic production, and distribution
related to an Email Communications Campaign.
The Consultant will be responsible for creating bi-weekly City News and Updates; a total of
24 issues per year, to be posted on the City's website and distributed via e-mail
communication to those who subscribe. The Consultant will be responsible for proposing
content to the City Managers Office for the bi-weekly newsletter. Content may include, but
is not limited to City projects, County news affecting City residents, upcoming City events,
and health and safety advisories.
City staff will approve or disprove drafts of the newsletter content provided by the
Consultant in a timely manner and will continue to expect updated drafts/revisions until final
approval is given. Expected distribution date on a bi-weekly basis, every other Thursday.
II. Sample
Samples of the current City News & Updates can be found by visiting:
https://www.southmiamifl.gov/95/CITY-NEWS-UPDATES. The samples are provided as a
reference only and may be altered based on Consultant's recommendation and City staffs
approval.
III. Vendors Qualifications. Experience & References
All Vendors submitting a proposal must have at least 3 years prior experience in Public
Relations or related field. The vendor must also submit sample document(s) of previous work
designed and/or printed.
W. Contract Period:
A contract will be awarded for a one (1) year period. At the discretion of the City Manager,
the contract may be extended for four (4), one (1) year options -to -renew, for a total term
of five (5) consecutive years.
V. Proposal:
Respondents shall submit a sample "City News Update Issue." The Issue may be written
and formatted in any way the Consultant deems appropriate.
The City reserves the right to award the Project to the person with the lowest, most
responsive, responsible Proposal, as determined by the City, subject to the right of the City,
or the City Commission, to reject any and all proposals, and the right of the City to waive
any irregularity in the Proposals or Solicitation procedure and subject also to the right of the
City to award the Project, and execute a contract with a Respondent or Respondents, other
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than to one who provided the lowest Proposal Price or, if the Scope of the Work is divided
into distinct subdivisions, to award each subdivision to a separate Respondent.
END OF SECTION
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EXHIBIT 2
INSURANCE & INDEMNIFICATION REQUIREMENTS
PUBLIC RELATIONS CONSULTANT SERVICES
RFP #HR2020-22
Insurance
A. Without limiting its liability, the contractor, consultant or consulting firm (hereinafter referred to as "FIRM"
with regard to Insurance and Indemnification requirements) must procure and maintain at its own expense
during the life of the Contract, insurance of the types and in the minimum amounts stated below as will
protect the FIRM, from claims which may arise out of or result from the contract or the performance of
the contract with the City of South Miami, whether such claim is against the FIRM or any sub -contractor,
or by anyone directly or indirectly employed by any of them or by anyone for whose acts any of them may
be liable.
B. No insurance required by the CITY may be issued or written by a surplus lines carrier unless authorized in
writing by the CITY and such authorization is at the CITY's sole and absolute discretion. The FIRM must
purchase insurance from and must maintain the insurance with a company or companies lawfully authorized
to sell insurance in the State of Florida, on forms approved by the State of Florida, as will protect the FIRM,
at a minimum, from all claims as set forth below which may arise out of or result from the FIRM's operations
under the Contract and for which the FIRM may be legally liable, whether such operations be by the FIRM
or by a Subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for whose
acts any of them may be liable: (a) claims under workers' compensation, disability benefit and other similar
employee benefit acts which are applicable to the Work to be performed; (b) claims for damages because
of bodily injury, occupational sickness or disease, or death of the FIRM's employees; (c) claims for damages
because of bodily injury, sickness or disease, or death of any person other than the FIRM's employees; (d)
claims for damages insured by usual personal injury liability coverage; (e) claims for damages, other than to
the Work itself, because of injury to or destruction of tangible property, including loss of use resulting there
from; (f) claims for damages because of bodily injury, death of a person or property damage arising out of
ownership, maintenance or use of a motor vehicle; (g) claims for bodily injury or property damage arising
out of completed operations; and (h) claims involving contractual liability insurance applicable to the FIRM's
obligations under the Contract.
Firm's Insurance Generally The FIRM must provide and maintain in force and effect until all the Work to be
performed under this Contract has been completed and accepted by CITY (or for such duration as is otherwise
specified hereinafter), the insurance coverage written on Florida approved forms and as set forth below:
Workers' Compensation Insurance at the statutory amount as to all employees in compliance with the
"Workers' Compensation Law" of the State of Florida including Chapter 440, Florida Statutes, as presently written
or hereafter amended, and all applicable federal laws. In addition, the policy (ies) must include: Employers' Liability
at the statutory coverage amount. The FIRM must further ensure that all of its Subcontractors maintain appropriate
levels of Worker's Compensation Insurance.
Commercial Comprehensive General Liability insurance with broad form endorsement, as well as automobile
liability, completed operations and products liability, contractual liability, severability of interest with cross liability
provision, and personal injury and property damage liability with limits of $1,000,000 combined single limit per
occurrence and $2,000,000 aggregate, including:
• Personal Injury: $1,000,000;
• Medical Insurance: $5,000 per person;
• Property Damage: $500,000 each occurrence;
Umbrella Commercial Comprehensive General Liability insurance must be written on a Florida approved
form with the same coverage as the primary insurance policy but in the amount of $1,000,000 per claim and
$2,000,000 Annual Aggregate. Coverage must be afforded on a form no more restrictive than the latest edition of
the Comprehensive General Liability policy, without restrictive endorsements, as filed by the Insurance Services
Office, and must include:
(a) Premises and Operation
(b) Independent Contractors
(c) Products and/or Completed Operations Hazard
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(d) Explosion, Collapse and Underground Hazard Coverage
(e) Broad Form Property Damage
(f) Broad Form Contractual Coverage applicable to this specific Contract, including any hold harmless and/or
indemnification agreement.
(g) Personal Injury Coverage with Employee and Contractual Exclusions removed, with minimum limits of
coverage equal to those required for Bodily Injury Liability and Property Damage Liability.
Business Automobile Liability with minimum limits of One Million Dollars ($1,000,000.00) plus an additional
One Million Dollar ($1,000,000.00) umbrella per occurrence combined single limit for Bodily Injury Liability and
Property Damage Liability. Umbrella coverage must be afforded on a form no more restrictive than the latest edition
of the Business Automobile Liability policy, without restrictive endorsements, as filed by with the state of Florida,
and must include:
(a) Owned Vehicles.
(b) Hired and Non -Owned Vehicles
(c) Employers' Non -Ownership
Subcontracts: The FIRM agrees that if any part of the Work under the Contract is sublet, the subcontract must
contain the same insurance provision as set forth in these insurance and indemnification requirements, other than
the Fire and Extended Coverage Insurance and substituting the word Subcontractor for the word FIRM where
applicable.
Fire and Extended Coverage Insurance (Builders' Risk), IF APPLICABLE:
A. In the event that this contract involves the construction of a structure, FIRM must maintain, with an
Insurance Company or Insurance Companies acceptable to the CITY, "Broad" form/All Risk Insurance on
buildings and structures, including Vandalism & Malicious Mischief coverage, while in the course of
construction, including foundations, additions, attachments and all permanent fixtures belonging to and
constituting a part of said buildings or structures. The policy or policies must also cover machinery, if the
cost of machinery is included in the Contract, or if the machinery is located in a building that is being
renovated by reason of this contract. The amount of insurance must, at all times, be at least equal to the
replacement and actual cash value of the insured property. The policy must be in the name of the CITY
and the CONTRACTOR, as their interest may appear, and must also cover the interests of all
Subcontractors performing Work.
B. All of the provisions set forth in the Miscellaneous section below apply to this coverage unless it would be
clearly not applicable.
Miscellaneous:
A. If any notice of cancellation of insurance or change in coverage is issued by the insurance company or
should any insurance have an expiration date that will occur during the period of this contract, the FIRM
Is responsible for securing other acceptable insurance prior to such cancellation, change, or expiration so
as to provide continuous coverage as specified in this section and so as to maintain coverage during the
life of this Contract.
B. All deductibles must be declared by the FIRM and must be approved by the CITY. At the option of the
CITY, either the FIRM must eliminate or reduce such deductible or the FIRM must procure a Bond, in a
form satisfactory to the CITY covering the same.
C. The policies must contain waiver of subrogation against CITY where applicable, must expressly provide
that such policy or policies are primary over any other collectible insurance that CITY may have. The CITY
reserves the right at any time to request a copy of the required policies for review. All policies must
contain a "severability of interest" or "cross liability" clause without obligation for premium payment of
the CITY as well as contractual liability provision covering FIRM's duty to indemnify the City as provided
in this Agreement.
D. Before starting the Work, the FIRM must deliver to the CITY and CONSULTANT certificates of such
insurance, acceptable to the CITY, as well as the insurance binder, if one is issued, the insurance policy,
including the declaration page and all applicable endorsements and provide the name, address and
telephone number of the insurance agent or broker through whom the policy was obtained. The insurer
must be rated A.VII or better per A.M. Best's Key Rating Guide, latest edition and authorized to issue
insurance in the State of Florida. All insurance policies must be written on forms approved by the State of
Florida and they must remain in full force and effect for the duration of the contract period with the CITY.
The FIRM may be required by the CITY, at its sole discretion, to provide a "certified copy" of the Policy
(as defined in Article I of this document) which must include the declaration page and all required
endorsements. In addition, the FIRM must deliver, at the time of delivery of the insurance certificate, the
following endorsements:
(1) a policy provision or an endorsement with substantially similar provisions as follows:
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"The City of South Miami is an additional insured. The insurer must pay all sums that the City of
South Miami becomes legally obligated to pay as damages because of 'bodily injury', 'property
damage', or "personal and advertising injury" and it will provide to the City all of the coverage that
is typically provided under the standard Florida approved forms for commercial general liability
coverage A and coverage B' ;
(2) a policy provision or an endorsement with substantially similar provisions as follows:
"This policy must not be cancelled (including cancellation for non-payment of premium),
terminated or materially modified without first giving the City of South Miami ten (10) days
advanced written notice of the intent to materially modify the policy or to cancel or terminate the
policy for any reason. The notification must be delivered to the City by certified mail, with proof
of delivery to the City."
E. If the FIRM is providing professional services, such as would be provided by an architect, engineer, attorney,
or accountant, to name a few, then in such event and in addition to the above requirements, the FIRM
must also provide Professional Liability Insurance on a Florida approved form in the amount of $1,000,000
with deductible per claim if any, not to exceed 5% of the limit of liability providing for all sums which the
FIRM becomes legally obligated to pay as damages for claims arising out of the services or work performed
by the FIRM its agents, representatives, Sub Contractors or assigns, or by any person employed or retained
by him in connection with this Agreement. This insurance must be maintained for four years after
completion of the construction and acceptance of any Project covered by this Agreement. However, the
FIRM may purchase Specific Project Professional Liability Insurance, in the amount and under the terms
specified above, which is also acceptable. No insurance may be issued by a surplus lines carrier unless
authorized in writing by the city at the city's sole, absolute and unfettered discretion.
Indemnification Requirement
A. FIRM accepts and voluntarily incurs all risks of any injuries, damages, or harm which might arise during
the work or event that is occurring on the CITY's property due to the negligence or other fault of FIRM or anyone
acting through or on behalf of FIRM.
B. FIRM must indemnify, defend, save and hold CITY, its officers, affiliates, employees, successors and
assigns, harmless from any and all damages, claims, liability, losses, claims, demands, suits, fines, judgments or cost
and expenses, including reasonable attorney's fees, paralegal fees and investigative costs incidental there to and
incurred prior to, during or following any litigation, mediation, arbitration and at all appellate levels, which may be
suffered by, or accrued against, charged to or recoverable from the City of South Miami, its officers, affiliates,
employees, successors and assigns, by reason of any causes of actions or claim of any kind or nature, including claims
for injury to, or death of any person or persons and for the loss or damage to any property arising out of a negligent
error, omission, misconduct, or any gross negligence, intentional act or harmful conduct of FIRM, its
contractor/subcontractor or any of their officers, directors, agents, representatives, employees, or assigns, or anyone
acting through or on behalf of any of them, arising out of this Agreement, incident to it, or resulting from the
performance or non-performance of FIRM's obligations under this AGREEMENT.
C. FIRM must pay all claims, losses and expenses of any kind or nature whatsoever, in connection
therewith, including the expense or loss of the CITY and/or its affected officers, affiliates, employees, successors and
assigns, including their attorney's fees, in the defense of any action in law or equity brought against them and arising
from the negligent error, omission, or act of FIRM, its Sub -Contractor or any of their agents, representatives,
employees, or assigns, and/or arising out of, or incident to, this Agreement, or incident to or resulting from the
performance or non-performance of FIRM's obligations under this AGREEMENT.
D. FIRM agrees and recognizes that neither the CITY nor its officers, affiliates, employees, successors and
assigns are to be held liable or responsible for any claims, including the costs and expenses of defending such claims
which may result from or arise out of actions or omissions of FIRM, its contractor/subcontractor or any of their
agents, representatives, employees, or assigns, or anyone acting through or on behalf of the them, and arising out of
or concerning the work or event that is occurring on the CITY's property. In reviewing, approving or rejecting any
submissions or acts of FIRM, CITY in no way assumes or shares responsibility or liability for the acts or omissions
of FIRM, its contractor/subcontractor or any of their agents, representatives, employees, or assigns, or anyone acting
through or on behalf of them.
E. FIRM has the duty to provide a defense with an attorney or law firm approved by the City of South
Miami, which approval will not be unreasonably withheld.
F. However, as to design professional contracts, and pursuant to Section 725.08 (1), Florida Statutes,
none of the provisions set forth herein above that are in conflict with this subparagraph must apply and this
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subparagraph must set forth the sole responsibility of the design professional concerning indemnification. Thus,
the design professional's obligations as to the City and its agencies, as well as to its officers and employees, is to
indemnify and hold them harmless from liabilities, damages, losses, and costs, including, but not limited to,
reasonable attorneys' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct
of the design professional and other persons employed or utilized by the design professional in the performance of
the contract.
END OF SECTION
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YCASoutiami
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
PUBLIC RELATIONS CONSULTANT SERVICES
RFP #HR2020-22
SUBMITTAL DUE DATE: October 21, 2020 at 10 AM
Solicitation Cover Letter
The City of South Miami, Florida (hereinafter referred to as "Owner) through its chief executive officer (City
Manager) hereby solicits sealed proposals responsive to the City's request (hereinafter referred to as "Request for
Qualifications", "RFP" or "E-Bidding"). All references in this Solicitation (also referred to as an "Invitation for
Proposals" or "Invitation to Bid) to "City' will be a reference to the City Manager, or the manager's designee, for
the City of South Miami unless otherwise specifically defined or unless the context in which the word is used
requires it to mean the City of South Miami.
The City is hereby requesting sealed responses to this RFP #HR2020-22, PUBLIC RELATIONS
CONSULTANT SERVICES project The purpose of this Solicitation is to contract for the services necessary
for the completion of the project in accordance with the Scope of Services, (EXHIBIT 1, Attachment A and
Respondent's Cost and Technical Proposal, or the plans and/or specifications, if any, described in this Solicitation
(hereinafter referred to as "the Project" or "Project").
Interested persons who wish to respond to this Solicitation can obtain the complete Solicitation package by
accessing the following webpage: http://www.southmiami0.gov/ which is the City of South Miami's web address
for solicitation information. Proposals are subject to the Standard Terms and Conditions contained in the complete
Solicitation Package, including all documents listed in the Solicitation.
The City will only receive submittals electronically through the DemandStar Electronic Bid System
(E-Bidding). To register as a business, go to https:/Inetwork.demandstar.com/ See directions for registering
and signing into your DemandStar user account on the next page following this Solicitation Cover Letter.
Proposals must be received electronically through DemandStar, no later than 10:00 A.M. local time (the
"Closing Date") on October 21, 2020 and any Proposal received by the City through DemandStar after 10:00
a.m. local time on said date will not be accepted under any circumstances. Hand delivery will not be accepted.
E-BID OPENING VIA VIDEO CONFERENCING:
The opening of E-Bids for this solicitation will occur at 10:30 A.M. local time on (the Closing Date, October
21, 2020. The City Clerk will conduct the E-Bid Opening through video conferencing using the Zoom platform.
Members of the public may view the meeting via Zoom at https://zoom.us/4/3056636339 ,or listen to the meeting on
a dedicated phone line by dialing +I-786-635-1003 Meeting ID: 3056636339.
The City reserves the right to award the Project to the person with the lowest, most responsive, responsible
Proposal, as determined by the City, subject to the right of the City, or the City Commission, to reject any and all
proposals, and the right of the City to waive any irregularity in the Proposals or Solicitation procedure and subject
also to the right of the City to award the Project, and execute a contract with a Respondent or Respondents, other
than to the one who provided the lowest Proposal Price and, if the Scope of the Work is divided into distinct
subdivisions, to award each subdivision to a separate Respondent.
Nkenga A. Payne, CMC
City Clerk
City of South Miami
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DemandStar Registration and User Account Sign -in Directions
The following is an example of the procedure on April 3, 2020 and it is subject
to change after that date.
Go to https:llnetworl<.demandstar.com/ which on April 3, 2020 brings up the
following message.
DemandStar is committed to helping all government agencies source qualified
suppliers for COVID-19 emergency response.
Governments
If you area government agency who needs Ebidding
capability to receive supplier responses online, please
fill out this form and we will get back to you
immediately. Ebidding is offered at no charge to
governments.
Suppliers
If you are a business who can help respond to the
many emergency response bids on the DemandStar
network, please click here to create your account and
get notified of bidding opportunities.
11,
Y DEMANDSTAR
If you do not have an account with DemandStar, click on "Create Your
Account" otherwise, if you have an account, click on the "x" in the upper right-hand
corner of this message and it will bring you to the following user sign in page.
POTION
SCOPE OF SERVICES and SCHEDULE OF VALUES
PUBLIC RELATIONS CONSULTANT SERVICES
RFP #HR2020-22
The Scope of Services and the Schedule of Values, if any, are set forth in the attached EXHIBIT I,
ATTACHMENT A.
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SCHEDULE OF EVENTS
PUBLIC RELATIONS CONSULTANT SERVICES
RFP #HR2020-22
No
Event
Date*
Time*
(EST)
I
Advertisement/ Distribution of Solicitation & Cone of Silence
be ins
9/25/2020
1:00 PM
2
Deadline to Submit Questions
10/13/2020
10:00 AM
3
Deadline to City Responses to Questions
10/16/2020
10:00 AM
DEADLINE TO SUBMIT RFP RESPONSE:
4
The City will only receive submittals electronically through
the DemandStar Electronic Bid System (E-Bidding). To
register as a business, go to
.https://networ demandstar.com/
10/21/2020
10:00 AM
E-BID OPENING VIA VIDEO CONFERENCING
S
VIA THE ZOOM PLATFORM at
https://zoom.us/m/3056636339 ,or listen to the meeting on a
dedicated phone line by dialing +l-786-635-1003 Meeting
ID: 3056636339.
10/21/2020
10:30 AM
6
Projected Announcement of selected Contractor/Cone of
Silence ends
11/17/2020
7:00 PM
END OF SECTION
4 of 58
INSTRUCTIONS for RESPONDENT
PUBLIC RELATIONS CONSULTANT SERVICES
RFP #HR2020-22
IT IS THE RESPONSIBILITY OF THE RESPONDENT TO THE SOLICITATION TO ENSURE THAT
THE RESPONSE TO THE SOLICITATION (HEREINAFTER ALSO REFERRED TO AS THE
"PROPOSAL" THROUGHOUT THE CONTRACT DOCUMENTS) REACHES THE CITY CLERK
ON OR BEFORE THE CLOSING HOUR AND DATE STATED ON THE SOLICITATION FORM.
I. Purpose of Solicitation. The City of South Miami is requesting proposals for the lowest and most responsive
price for the Project. The City reserves the right to award the contract to the Respondent whose proposal is
found to be in the best interests of the City.
2. Qualification of Proposing Firm. Response submittals to this Solicitation will be considered from firms normally
engaged in providing the services requested. The proposing firm must demonstrate adequate experience,
organization, offices, equipment and personnel to ensure prompt and efficient service to the City of South Miami.
The City reserves the right, before recommending any award, to inspect the offices and organization or to take
any other action necessary to determine ability to perform in accordance with the specifications, terms and
conditions. The City of South Miami will determine whether the evidence of ability to perform is satisfactory
and reserves the right to reject all response submittals to this Solicitation where evidence submitted, or
investigation and evaluation, indicates inability of a firm to perform.
3. Deviations from Specifications. The awarded firm must clearly indicate, as applicable, all areas in which the
services proposed do not fully comply with the requirements of this Solicitation. The decision as to whether an
item fully complies with the stated requirements rests solely with the City of South Miami.
4. Designated Contact. The awarded firm must appoint a person to act as a primary contact with the City of
South Miami. This person or back-up must be readily available during normal work hours by phone, email, or in
person, and must be knowledgeable of the terms of the contract
5. Precedence of Conditions. The proposing firm, by virtue of submitting a response, agrees that City's General
Provisions, Terms and Conditions herein will take precedence over any terms and conditions submitted with
the response, either appearing separately as an attachment or included within the Proposal. The Contract
Documents have been listed below in order of precedence, with the one having the most precedence being at
the top of the list and the remaining documents in descending order of precedence. This order of precedence
will apply, unless clearly contrary to the specific terms of the Contract or General Conditions to the Contract:
a) Addenda to Solicitation
b) Attachments/Exhibits to the Solicitation
c) Solicitation
d) Attachment/Exhibits to Supplementary Conditions
e) Supplementary Conditions to Contract, if any
f) Attachment/Exhibits to Contract
g) Contract
h) General Conditions to Contract, if any
i) Respondent's Proposal
6. Response Withdrawal. After Proposals are opened, corrections or modifications to Proposals are not
permitted, but the City may allow the proposing firm to withdraw an erroneous Proposal prior to the
confirmation of the proposal award by City Commission, if all of the following is established:
a) The proposing firm acted in good faith in submitting the response;
b) The error was not the result of gross negligence or willful inattention on the part of the firm;
c) The error was discovered and communicated to the City within twenty-four (24) hours (not including
Saturday, Sunday or a legal holiday) of opening the proposals received, along with a request for
permission to withdraw the firm's Proposal; and
d) The firm submits an explanation in writing, signed under penalties of perjury, stating how the error
was made and delivers adequate documentation to the City to support the explanation and to show
that the error was not the result of gross negligence or willful inattention nor made in bad faith.
7. The terms, provisions, conditions and definitions contained in the Solicitation Cover Letter will apply to these
instructions to Respondents and they are hereby adopted and made a part hereof by reference. If there is a
conflict between the Cover Letter and these instructions, or any other provision of this Solicitation, the Cover
Letter will govern and take precedence over the conflicting provision(s) in the Solicitation.
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8. Any questions concerning the Solicitation or any required need for clarification must be made in writing, by
October 13, 2020 to the attention of Steven P. Kulick, Chief Procurement Officer at
skulick _ southmiamifl.Eov or via facsimile at (305) 669-2636.
9. The issuance of a written addendum is the only official method whereby interpretation and/or clarification of
information can be given. Interpretations or clarifications, considered necessary by the City in response to such
questions, will be issued by a written addendum to the Solicitation Package (also known as "Solicitation
Specifications" or "Solicitation's by U.S. mail, e-mail or other delivery method convenient to the City and the
City will notify all prospective firms via the City's website. It is the responsibility of the Respondent to keep
apprised of the publishing of addenda on the City's website.
10. Verbal interpretations or clarifications will not have any legal effect. No plea by a Respondent of ignorance or
the need for additional information will exempt a Respondent from submitting the Proposal on the required
date and time as set forth in the public notice.
11. Cone of Silence: You are hereby advised that this Request for Proposals is subject to the "Cone of Silence," in
accordance with Section 8A-7, of the City's Code of Ordinance. From the time of advertising until the City
Manager issues his recommendation, there is a prohibition on verbal communication with the City's professional
staff, including the City Manager and his staff and members of the City Commission. The Cone of Silence
ordinance, Section 8A-7, has been duplicated at the end of these instructions.
12. Violation of these provisions by any particular Respondent or proposer will render any recommendation for
the award of the contract or the contract awarded to said Respondent or proposer voidable, and, in such event,
said Respondent or proposer will not be considered for any Solicitation including but not limited to one that
requests any of the following a proposal, qualifications, a letter of interest or a bid concerning any contract for
the provision of goods or services for a period of one year. Contact will only be made through regularly
scheduled Commission meetings, or meetings scheduled through the Purchasing Division, which are for the
purposes of obtaining additional or clarifying information.
13. Lobbying. "Lobbyist" means all persons (including officers and managers of a legal entity), firms, or legal entities
such as a corporation, partnership or limited liability company, employed or retained by a principal (including an
officer of the principal or an employee of the principal whose duties include marketing, or soliciting business,
for the principal) who seeks to encourage the passage, defeat, or modifications of (1) ordinance, resolution,
action or decision of the City Commission; (2) any action, decision, recommendation of the City Manager or
any City board or committee; or (3) any action, decision or recommendation of City personnel during the time
period of the entire decision -making process on such action, decision or recommendation which foreseeably
will be heard or reviewed by the City Commission, or a City board or committee. All firms and their agents
who intend to submit, or who submitted, E-bids or responses for this Solicitation, are hereby placed on formal
notice that neither City Commissioners, candidates for City Commissioner or any employee of the City of
South Miami are to be lobbied either individually or collectively concerning this Solicitation. Contact may only
be made through regularly scheduled Commission meetings, or meetings scheduled through the Purchasing
Division, which are for the purposes of obtaining additional or clarifying information or as otherwise provided
for in the City's Cone of Silence. Any presentation before a selection committee is considered to be lobbying;
however, the presentation team may avoid formal registration by complying with section 8A-5 (c) (9), of the
City's Code of Ordinances. A presentation team affidavit is provided with this solicitation that may be used to
comply with presentations, if applicable. Anyone who submits a proposal, whether solicited or unsolicited, on
behalf of his or her principal or his or her employer is considered to be a lobbyist and must register. An officer
or manager of a legal entity who is submitting a proposal, whether solicited or unsolicited, is considered to be
a lobbyist See section 8A-5 of the City's Code of Ordinances for further information and contact the City
Clerk to register as a lobbyist.
14. Reservation of Right. The City anticipates awarding one contract for services as a result of this Solicitation and
the successful firm will be requested to enter into negotiations to produce a contract for the Project. The City,
however, reserves the right, in its sole discretion, to do any of the following:
a) to reject any and all submitted Responses and to further define or limit the scope of the award.
b) to waive minor irregularities in the responses or in the procedure required by the Solicitation
documents.
c) to request additional information from firms as deemed necessary.
d) to make an award without discussion or after limited negotiations. It is, therefore, important that all
the parts of the Request for Proposal be completed in all respects.
e) to negotiate modifications to the Proposal that it deems acceptable.
f) to terminate negotiations in the event the City deems progress towards a contract to be insufficient
and to proceed to negotiate with the Respondent who made the next best Proposal. The City
reserves the right to proceed in this manner until it has negotiated a contract that is satisfactory to
the City.
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g) To modify the Contract Documents. The terms of the Contract Documents are general and not
necessarily specific to the Solicitation. It is therefore anticipated that the City may modify these
documents to fit the specific project or work in question and the Respondent, by making a Proposal,
agrees to such modifications and to be bound by such modified documents.
h) to cancel, in whole or part, any invitation for Proposals when it is in the best interest of the City.
i) to award the Project to the person with the lowest, most responsive, responsible Proposal, as
determined by the City.
j) to award the Project, and execute a contract with a Respondent or Respondents, other than to one
who provided the lowest Proposal Price.
k) if the Scope of the Work is divided Into distinct subdivisions, to award each subdivision to a
separate Respondent.
15. Contingent Fees Prohibited. The proposing firm, by submitting a proposal, warrants that it has not employed
or retained a company or person, other than a bona fide employee, contractor or subcontractor, working in its
employ, to solicit or secure a contract with the City, and that it has not paid or agreed to pay any person,
company, corporation, individual or firm other than a bona fide employee, contractor or sub -consultant, working
in its employ, any fee, commission, percentage, gift or other consideration contingent upon or resulting from
the award or making of a contract with the City.
16. Public Entity Crimes. A person or affiliate who has been placed on the convicted vendor list following a
conviction for a public entity crime may not submit an E-bid, proposal, or reply on a contract to provide any
goods or services to a public entity; may not submit an E-bid, proposal, or reply on a contract with a public
entity for the construction or repair of a public building or public work; may not submit E-bids, proposals, or
replies on leases of real property to a public entity; may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business
with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a
period of 36 months following the date of being placed on the convicted vendor list.
17. Respondents must use the Proposal Form(s) furnished by the City. All erasures and corrections must have the
initials of the Respondent's authorized representative in blue ink at the location of each and every erasure and
correction. Proposals must be signed using blue ink; all quotations must be typewritten or printed with blue
ink. All spaces must be filled in with the requested information or the phrase "not applicable" or "NA". The
proposal must be delivered on or before the date and time, and at the place and in such manner as set forth in
the Solicitation Cover Letter. Failure to do so may cause the Proposal to be rejected. Failure to include any of
the Proposal Forms may invalidate the Proposal. Respondent must deliver to the City, as part of its Proposal,
the following documents:
a) The Invitation for Proposal and Instructions to Respondents.
b) A copy of all issued addenda.
c) The completed Proposal Form fully executed.
d) ProposaVE-bid Bond, (Bond or cashier's check), if required, attached to the Proposal Form.
e) Certificates of Competency as well as all applicable State, County and City Licenses held by Respondent
f) Certificate of Insurance and/or Letter of Insurability.
18. Goods: If goods are to be provided pursuant to this Solicitation the following applies:
a) Brand Names: If a brand name, make, manufacturer's trade name, or vendor catalog number is
mentioned in this Solicitation, whether or not followed by the words "approved equal", it is for the
purpose of establishing a grade or quality of material only. Respondent may offer goods that are equal
to the goods described in this Solicitation with appropriate identification, samples and/or specifications
for such item(s). The City will be the sole judge concerning the merits of items proposed as equals.
b) Pricing: Prices should be stated in units of quantity specified in the Proposal Form. In case of a
discrepancy, the City reserves the right to make the final determination at the lowest net cost to the
City.
c) Mistake: In the event that unit prices are part of the Proposal and if there is a discrepancy between
the unit price(s) and the extended price(s), the unit price(s) will prevail and the extended price(s) will
be adjusted to coincide. Respondents are responsible for checking their calculations. Failure to do so
will be at the Respondent's risk, and errors will not release the Respondent from his/her or its
responsibility as noted herein.
d) Samples: Samples of items, when required, must be furnished by the Respondent free of charge to the
City. Each individual sample must be labeled with the Respondent's name and manufacturer's brand
name and delivered by it within ten (10) calendar days of the Proposal opening unless schedule indicates
a different time. If samples are requested after the Proposal opening, they must be delivered within
ten (10) calendar days of the request. The City will not be responsible for the return of samples.
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e) Respondent warrants by signature on the Proposal Form that prices quoted therein are in conformity
with the latest Federal Price Guidelines.
f) Governmental Restrictions: In the event any governmental restrictions may be imposed which would
necessitate alteration of the material quality, workmanship, or performance of the items offered on this
Proposal prior to their delivery, it will be the responsibility of the successful Respondent to notify the
City at once, indicating in its letter the specific regulation which required an alteration. The City of
South Miami reserves the right to accept any such alteration, including any price adjustments occasioned
thereby, or to cancel all or any portion of the Contract, at the sole discretion of the City and at no
further expense to the City with thirty (30) days advanced notice.
g) Respondent warrants that the prices, terms and conditions quoted in the Proposal will be firm for a
period of one hundred eighty (180) calendar days from the date of the Proposal opening unless
otherwise stated in the Proposal Form. Incomplete, unresponsive, irresponsible, vague, or ambiguous
responses to the Solicitation will be cause for rejection, as determined by the City.
h) Safety Standards: The Respondent warrants that the product(s) to be supplied to the City conform in
all respects to the standards set forth in the Occupational Safety and Health Act (OSHA) and its
amendments. Proposals must be accompanied by a Materials Data Safety Sheet (M.S.D.S) when
applicable.
19. Liability, Licenses & Permits: The successful Respondent must assume the full duty, obligation, and expense of
obtaining all necessary licenses, permits, and inspections required by this Solicitation and as required by law. The
Respondent will be liable for any damages or loss to the City occasioned by the negligence of the Respondent
(or its agent or employees) or any person acting for or through the Respondent Respondents must furnish a
certified copy of all licenses, Certificates of Competency or other licensing requirement necessary to practice
their profession and applicable to the work to be performed as required by Florida Statutes, the Florida Building
Code, Miami -Dade County Code or City of South Miami Code. These documents must be furnished to the
City as part of the Proposal. Failure to have obtained the required licenses and certifications or to furnish these
documents will be grounds for rejecting the Proposal and forfeiture of the Proposal/E-bid Bond, if required for
this Project.
20. Respondent must comply with the City's insurance requirements as set forth in the attached EXHIBIT 2,
prior to issuance of any Contract(s) or Award(s) If a recommendation for award of the contract, or an award
of the contract is made before compliance with this provision, the failure to fully and satisfactorily comply with
the City's bonding, if required for this project, and insurance requirements as set forth herein will authorize the
City to implement a rescission of the Proposal Award or rescission of the recommendation for award of contract
without further City action. The Respondent, by submitting a Proposal, thereby agrees to hold the City harmless
and agrees to indemnify the City and covenants not to sue the City by virtue of such rescission.
21. Copyrights and/or Patent Rights: Respondent warrants that as to the manufacturing, producing or selling of
goods intended to be shipped or ordered by the Respondent pursuant to this Proposal, there has not been, nor
will there be, any infringement of copyrights or patent rights. The Respondent agrees to indemnify City from
any and all liability, loss or expense occasioned by any such violation or infringement.
22. Execution of Contract: A response to this Solicitation will not be responsive unless the Respondent signs the
form of contract that is a part of the Solicitation package. The Respondent to this Solicitation acknowledges
that by submitting a response or a proposal, Respondent agrees to the terms of the form contract and to the
terms of the general conditions to the contract, both of which are part of this Solicitation package. The
Respondent agrees that Respondent's signature on the E-bid Form and/or the form of contract that is a part of
the Solicitation package and/or response to this Solicitation, grants to the City the authority, on the
Respondent's behalf, to inserted, into any blank spaces in the contract documents, information obtained from
the proposal and, at the City's sole and absolute discretion, the City may treat the Respondent's signature on
any of those documents as the Respondent's signature on the contract, after the appropriate information has
been inserted, as well as for any and all purposes, including the enforcement of all of the terms and conditions
of the contract.
23. Evaluation of Proposals: The City, at its sole discretion, reserves the right to inspect the facilities of any or all
Respondents to determine its capability to meet the requirements of the Contract In addition, the price,
responsibility and responsiveness of the Respondent, the financial position, experience, staffing, equipment,
materials, references, and past history of service to the City and/or with other units of state, and/or local
governments in Florida, or comparable private entities, will be taken into consideration in the Award of the
Contract.
24. Drug Free Workplace: Failure to provide proof of compliance with Florida Statute Section 287.087, as amended,
when requested will be cause for rejection of the Proposal as determined by the City.
25. Hold Harmless: All Respondents must hold the City, its officials and employees harmless and covenant not to
sue the City, its officials and employees in reference to its decisions to reject, award, or not award a contract,
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as applicable, unless the claim is based solely on allegations of fraud and/or collusion. The submission of a
proposal will act as an agreement by the Respondent that the Proposal/E-bid Bond, if required for this project,
will not be released until and unless the Respondent waives any and all claims that the Respondent may have
against the City that arise out of this Solicitation process or until a judgment is entered in the Respondent's
favor in any suit filed which concerns this proposal process. In any such suit, the prevailing party will recover
its attorney's fees, court costs as well as expenses associated with the litigation. In the event that fees, court
costs and expenses associated with the litigation are awarded to the City, the Proposal/E-bid Bond, if required
for this project, will be applied to the payment of those costs and any balance will be paid by the Respondent.
26. Cancellation: Failure on the part of the Respondent to comply with the conditions, specifications, requirements,
and terms as determined by the City, will be just cause for cancellation of the Award or termination of the
contract.
27. Bonding Requirements: The Respondent, when submitting the Proposal, must include a Proposal/E-bid Bond, if
required for this project, in the amount of 5% of the total amount of the base Proposal on the ProposaVE-bid
Bond Form included herein. A company or personal check will not be deemed a valid Proposal Security.
28. Performance and Payment Bond: The City of South Miami may require the successful Respondent to furnish a
Performance Bond and Payment Bond, each in the amount of 100% of the total Proposal Price, including
Alternates if any, naming the City of South Miami, and the entity that may be providing a source of funding for
the Work, as the obligee, as security for the faithful performance of the Contract and for the payment of all
persons or entities performing labor, services and/or furnishing materials in connection herewith. In addition,
if the Respondent's employees will be working in secure or sensitive areas of the City, the City may require that
the Respondent provides employee bonding, naming the City of South Miami as the obligee on the bond. The
bonds must be with a surety company authorized to do business in the State of Florida.
28.1. Each Performance Bond must be in the amount of one hundred percent (100%) of the Contract
Price guaranteeing to City the completion and performance of the Work covered in the Contract
Documents.
28.2. Each Performance Bond must continue in effect for five years after final completion and acceptance
of the Work with the liability equal to one hundred percent (100%) of the Contract Sum.
28.3. Each Payment bond must guarantee the full payment of all suppliers, material man, laborers, or
subcontractor employed pursuant to this Project
28.4. Each Bond must be with a Surety company whose qualifications meet the requirements of insurance
companies as set forth in the insurance requirements of this solicitation.
28.5. Pursuant to the requirements of Section 255.05, Florida Statutes, Respondent must ensure that
the Bond(s) referenced above must be recorded in the public records of Miami -Dade County and provide
CITY with evidence of such recording.
28.6. The surety company must hold a current certificate of authority as acceptable surety on federal
bonds in accordance with the United States Department of Treasury Circular 570, current revisions.
29. Proposal Guarantee: Notwithstanding the fact that the Respondent, in submitting a proposal, agrees to the
terms contained in the form of contract that is part of this Solicitation package, the successful Respondent,
within ten (10) calendar days of Notice of Award by the City, must deliver, to the City, the executed Contract
and other Contract Documents that provide for the Respondent's signature, and deliver to the City the required
insurance documentation as well as a Performance and Payment Bond if these bonds are required. The
Respondent who has the Contract awarded to it and who fails to execute the Contract and furnish the required
Bonds and Insurance Documents within the specified time will, at the City's option, forfeit the Proposal/E-bid
Bond/Security that accompanied the Proposal, and the Proposal/E-bid Bond/Security will be retained as
liquidated damages by the City. It is agreed that if the City accepts payment from the Proposal/E-bid Bond, that
this sum is a fair estimate of the amount of damages the City will sustain in case the Respondent fails to sign the
Contract Documents or fails to furnish the required Bonds and Insurance documentation. If the City does not
accept the ProposaVE-bid Bond, the City may proceed to sue for breach of contract if the Respondent fails to
perform in accordance with the Contract Documents. ProposaVE-bid Bond/Security deposited In the form of
a cashier's check drawn on a local bank in good standing must comply with the same requirements as a
ProposaVE-bid Bond.
30. Pre -proposal Conference Site Visits: If a Mandatory Pre -proposal conference is scheduled for this project, all
Respondents must attend the conference and tour all areas referenced in the Solicitation Documents. It will
be grounds for rejecting a Proposal from a Respondent who did not attend the mandatory pre -proposal
conference. No pleas of ignorance by the Respondent of conditions that exist, or that may hereinafter exist,
as a Solicitation result of failure to make the necessary examinations or investigations, or failure to complete
any part of the Solicitation Package, will be accepted as basis for varying the requirements of the Contract
with the City of South Miami or the compensation of the Respondent. The Respondent, following receipt of a
survey of the property, if applicable, is bound by knowledge that can be seen or surmised from the survey and
9 of 58
will not be entitled to any change order due to any such condition. If the survey is provided before the
proposal is submitted, the contract price, or negotiation in a request for qualifications, must include the Work
necessitated by those conditions. If the survey is provided subsequent to the submission of the proposal or
negotiation in a request for qualifications, the Respondent will have five calendar days to notify the City of any
additional costs required by such conditions and the City will have the right to reject the proposal, or in the
case of an RFP, the negotiated price, and award the contract to, or begin negotiations with, the second most
responsive, responsible E-bidder with the lowest price, or in the case of an RFP, with the next best
qualifications, or to reject all E-bids.
31. Time of Completion: The time is of the essence with regard to the completion of the Work to be performed
under the Contract to be awarded. Delays and extensions of time may be allowed only in accordance with the
provisions stated in the appropriate section of the Contract Documents, including the Proposal Form. No
change orders will be allowed for delays caused by the City, other than for extensions of time to complete the
Work.
32. Submittal Requirements: All Proposals must comply with the requirements set forth herein and must include
a fully completed Respondent's E-bid Form and a Respondent's Cost and Technical Proposal if they are
included with this Solicitation Package.
33. Cancellation of E-bid Solicitation: The City reserves the right to cancel, in whole or part, any request for proposal
when it is in the best interest of the City.
34. Respondent may not discriminate with regard to its hiring of employees or subcontractors or in its purchase of
materials or in any way in the performance of its contract, if one is awarded, based on race, color, religion,
national origin, sex, age, sexual orientation, disability, or familial status.
35. All respondents, at the time of E-bid opening, must have fulfilled all prior obligations and commitments to the
City in order to have their E-bid considered, including all financial obligations. Prior to the acceptance of any E-
bid proposal, qualifications or quotation, the City's Finance Department will certify that there are no outstanding
fines, monies, fees, taxes, liens or other charges owed to the City by the Respondent, any of the Respondent's
principal, partners, members or stockholders (collectively referred to as "Respondent Debtors'J. An E-bid,
proposal or quotation will not be accepted until all outstanding debts of all Respondent Debtors owed to the
city are paid in full. No E-bidder who is in default of any prior contract with the City may have their E-bid
considered until the default is cured to the satisfaction of the City Manager.
36. E-Bid Protest Procedure. See attached EXHIBIT 9.
37. Evaluation Criteria. If this project is to be evaluated by an Evaluation Committee, the evaluation criteria is
attached as EXHIBITS.
38. Availability of Contract - Any Governmental or quasi -governmental entity, in this or in any other state, or any
federal governmental agency, may avail itself of this solicitation and the contract that is awarded pursuant to this
solicitation and purchase any and all goods/services specified herein from the successful E-bidder(s)/proposer(s)
at the contract price(s) established herein, when any federal, state, and/or local laws, rules, and regulations
allows the piggybacking off said contract and provided that the successful E-bidder(s)/proposer(s) is/are in
agreement. Each Governmental or quasi -governmental entity which uses this formal solicitation and resulting
E-bid contract or agreement will establish its own contract/agreement, place its own orders, issue its own
purchase orders, be invoiced there from and make its own payments, determine shipping terms and issue its
own exemption certificates as required by the successful E-bidder(s)/proposer(s).
39. Non -Appropriation of Funds. In the event that no funds or insufficient funds are appropriated and budgeted or
are otherwise unavailable in any fiscal period for payments due under any contract awarded pursuant to this
solicitation, then the City, upon written notice to Successful E-Bidder or their assignee of such occurrence, will
have the unqualified right to terminate the contract without any penalty or expense. No guarantee, warranty or
representation is made that any particular project(s) will be awarded to any Respondent(s).
40. Most Favored Public Entity. Respondent represents that the prices charged to City in the proposal do not
exceed existing prices to other customers for the same or substantially similar items or services for comparable
quantities under similar terms, conditions, wages, benefits, insurance coverage and any other material cost
factors. If respondent's prices decline, or should respondent, at any time during the term of a contract entered
into with City, provide the same goods or services with the same comparable quantities under similar terms,
conditions, wages, benefits, insurance coverage and any other material cost factors, Respondent must
immediately extend the same prices to City.
41. Confidential and Proprietary Information. Respondents may assert that some trade secrets, financial records,
and proprietary or other confidential information in their unsolicited proposal are confidential information that
they claim to be exempt from disclosure under applicable Florida public records laws. Such information may be
included in the unsolicited proposal, but submitted in a separate, sealed binder, designated on the cover as
CONFIDENTIAL MATERIALS. A Respondent submitting materials claimed to be confidential must include a
cover letter listing all material designated as confidential and clearly mark each page of any material believed to
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be a trade secret or other confidential information/document In all capital letters and bold font as
CONFIDENTIAL MATERIALS. If a document is not totally confidential but contains non -confidential and
confidential information, the Respondent must provide a redacted copy of the document and an unredacted
copy. In addition, the Respondent must prepare a list of all the documents claimed to be confidential or
containing confidential information and on the next line under the description of each document the Respondent
must cite the statutory provision that provides the basis for the Respondent's claim that the document or a
portion of the document is confidential and below the citation the Respondent must copy and paste the
applicable statutory provision (this listing requirement will hereinafter be referred to as "properly list" or
"properly listed" confidential document). The failure to properly list a confidential document or the failure to
redact a confidential document that is only partially confidential will result in the waiver of any claim that the
document is confidential or that the unredacted document contains confidential information. If any person or
entity requests that the City produce or disclose any of said purported confidential information or documents,
the City will advise the Respondent and afford the Respondent an opportunity to protect its assertion that said
confidential information is exempt from production. If Respondent fails to timely authorize the production of
the information or document and/or fails to timely seek a protective order, and/or is unsuccessful in obtaining
a protective order, the City will produce the requested information or document. The City will not actively
contest any request to disclose such alleged confidential information or document and the City cannot guarantee
that the alleged confidential document or information may not be disclosed should it ultimately be determined
not to be confidential under applicable Florida public records laws. The Respondent must indemnify the City
for any damages and costs the City may incur due to the Respondent's claim that its document or information
is confidential. The City can only agree to advise the Respondent of such request and give the Respondent an
opportunity, at Respondent's sole and exclusive cost, to defend the request for disclosure of the confidential
information or document in a Court of competent jurisdiction or other applicable forum.
42. Definitions. The following definitions will govern the interpretation of this RFP:
"Certify", including all of its tenses, such as "certifies", "certifying" and "certified", means the act of swearing
or affirming under penalties of perjury that the facts that are being "certified" are true and correct and it must
be accomplished either by swearing (or affirming) to the truth of the statement before a notary public, or by a
declaration, under penalties of perjury, as to the truth of the statement pursuant to Florida Statutes, Section
92.525.
43. Tie E-bids (not applicable to an RFP). In the event of tie E-bids, Respondents will be directed to submit sealed
Best and Final Offers and deliver to the Office of the City Clerk located at South Miami City Hail, 6130 Sunset
Drive, South Miami, Florida 33143. The "Best and Final Offers" must be enclosed in a sealed envelope or
container and must have the following Information clearly printed or written on the exterior of the envelope
or container in which the sealed proposal is delivered: "Best and Final Offers". On the second line of the
envelope insert the Project Name and Solicitation Number. On the third line of the envelope insert the name
of the person or entity who is going to be legally bound to perform the contractual obligations if awarded the
contract.
44. Tie Selection. In the event of a tie by an Evaluation Selection Committee after they have scored each submittal,
the meeting facilitator of the Selection Committee meeting, usually the City's Procurement Manager, will
tabulate the Selection Committee's scores and advise the Committee there is a tie score; without advising the
Committee the scores or the Respondents involved. The meeting facilitator will direct the Selection Committee
to re -score the Respondents submittals and, will continue the re -scoring until the tie is broken, and a clear
winner for the award recommendation has been determined. If the tie is not broken after three attempts to
break the tie, all responses will be rejected, and the item will be re -advertised.
45. Rescind the Award. The City reserves the right to rescind the award recommendation, even after the award
recommendation has been conditionally approved by the City Commission but before execution of the Contract
by the City Manager and, by responding to this RFP, Respondent agrees to waive any contractual rights or
equitable claims that Respondent may have accrued following the initial award recommendation by the City
Manager under these conditions.
46. State of Emergency. The City reserves the right, in its sole and absolute discretion, to suspend the work or
services or cancel the contract in the event of an emergency that effects the City of South Miami, its residents
or businesses and that has been declared by the Governor, Mayor of Miami -Dade County or the City Manager.
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47. Force majeure. Neither party may hold the other responsible for damages or for delays in performance caused
by force majeure, acts of God, or other acts or circumstances beyond the control of a party or that could not
have been reasonably foreseen, prevented or avoided. For this purpose, such acts or circumstances include,
but not limited to, weather conditions affecting performance, floods, epidemics, war, riots, strikes, lockouts, or
other industrial disturbances, or protest demonstrations. Should such acts or circumstances occur, the parties
will use their best efforts to overcome the difficulties and to resume the work as soon as reasonably possible.
END OF SECTION
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SUPPLEMENTAL INSTRUCTIONS AND RESPONSE TO THE
SOLICITATION FORMAT FOR RESPONDENT
PUBLIC RELATIONS CONSULTANT SERVICES
RFP #HR2020-22
NOTE: SUBMIT UNDER EXHIBIT 4A
I. Format and Content of RFP Response
Firms responding to the Solicitation must disclose their qualifications to perform the
project as described in Exhibit 1, Scope of Services, Attachments A for City in the
format set forth below. Failure to provide requested information may result in your
Response to the Solicitation being deemed non -responsive and therefore eliminated
from further consideration.
A. Title Page
Show the name of Respondent's agency/firm, address, telephone number, name of contact
person, date and the subject: REQUEST FOR PROPOSALS FOR PUBLIC RELATIONS
CONSULTANT SERVICES RFP #HR2020-22.
B. Table of Contents
Include a clear identification of the material by section and by page number.
C. Cover Letter and Executive Summary
This letter should be signed by the person in your firm who is authorized to negotiate
terms, render binding decisions, and commit the firm's resources.
Summarize your firm's qualifications and experience to prepare City's project described
in Exhibit 1, Scope of Services, Attachment A, and your firm's understanding of the
work to be done and include a commitment to perform the work in accordance with the
terms of the Response to the Solicitation being submitted. This response should
emphasize the strength of the firm in any relevant areas which you feel the City should
weigh in its selection, based on the criteria set forth above.
Response to the Solicitation: This section should summarize the key points of your
submittal. Limit to one (1) to five (S) pages. Response to the Solicitation must include
the following.
1. Respondent's qualifications to perform the services detailed in Exhibit 1, "Scope of
Services, A."
2. Detailed work plan/project approach and schedule designed to accomplish the
objectives of the proposed project in a timely manner.
3. A list of the executive and professional personnel that will be employed in this
engagement and their experience with similar engagements, including the percentage
of project time projected to be spent by each person.
4. In addition to submission of the "Respondents Qualification Statement" found in
the RFP, Respondents experience with engagements of a similar scope including a
summary of prior work experience and competence in undertaking engagements of
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this type. Experience shown should be of the lead project personnel who will be
assigned to the City's project and will routinely be interfacing with the City.
D. Firm Overview
State the full legal name and organizational structure of the firm. Describe the ownership
structure of your firm. State the location of the office that will be serving the City including
mailing address and telephone numbers.
a. Name of Firm submitting responding to the Solicitation.
b. Name and title of individual responsible for the submittal.
c. Mailing and e-mail addresses.
d. Telephone and facsimile numbers.
E. Personnel and References
Identify the primary individuals who will provide services to the City regarding the day-to-day
relationship with the City and include a brief resume for each of the primary individuals
including licenses and certifications held by those individuals. Provide a list of five clients
the firm has worked with in the last 36 months. Indicate the firm's experience with clients
within the State of Florida and provide a brief description of the type of services provided as
well as the names, titles, addresses and telephone numbers of those primarily responsible for
the account. In addition to the day-to-day relationship, please provide information regarding
the firm's and individual's experience with engagements which are similar to the project
contemplated by the City. Finally, provide specific services required to complete this
engagement that are provided by your firm, through subcontractors or sub consultants.
F. Other Relevant Experience
Provide a description of your proposed primary individuals' relevant experience over the last
three years with other cities that you believe are relevant to this proposed engagement.
Include three case studies, if available, that illustrate experience with relevant services where
the proposed primary individuals have served as consultants for similar engagements as
proposed by the City detailed in the Scope of Services in this RFP. Please limit your
response in the section to five (S) pages.
END OF SECTION
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CONE OF SILENCE ORDINANCE, SECTION 8A-7
PUBLIC RELATIONS CONSULTANT SERVICES
RFP #HR2020-22
Chapter 8A of the City of South Miami Code of Ordinances is hereby amended in pertinent part to add
a new section 8A-7 which is to read as follows:
Sec. 8A-7. Cone of Silence:
(A) Definitions.
(1) "Cone of silence", as used herein, means a prohibition of any communication regarding
competitive solicitations such as a request for proposal CUP"), request for qualification
("UP"), request for information ("RFI") or request for bid ("RFB"), between:
(a) A potential vendor, service provider, proposer or bidder (hereinafter referred to as the
"Potential Bidder"), or agent, representative, lobbyist or consultant for the Potential Bidder;
(hereinafter referred to as the "Bidder's Representative") and
(i) Members of the City Commission or
(ii) City's professional staff or
(iii) Any member of the City's selection, evaluation or negotiation committee.
(b) Members of the City Commission shall not communicate with professional staff or
members of the selection, evaluation and negotiation committees at any point in the
competitive process except as provided in paragraph D (3) below.
(2) "City's professional staff' means City Department Heads and their staff and the City
Manager and Deputy City Manager and their staff including consultants involved in the
solicitation, evaluation and negotiation process.
(B) Restriction; notice. A cone of silence shall be imposed upon each competitive solicitation,
commencing with the date that the advertisement of said solicitation is published and the
requirements of this section shall be included in the solicitation. At the time of imposition of the
cone of silence, the City Manager or Manager's designee shall: (a) provide for public notice of the
cone of silence by posting a notice at City Hall; (b) issue a written notice thereof to the affected
Departments; (c) file a copy of such notice with the City Clerk; and (d) serve a copy thereof on
each City Commissioner.
(C) Termination of Cone of Silence. The Cone of Silence shall terminate at the beginning of
the City Commission meeting at which the City Manager makes his or her written
recommendation to the City Commission or at the time that the solicitation process is terminated
by the City Manager. However, if the City Commission refers the Manager's recommendation
back to the Manager or staff for further review, the cone of silence shall be reimposed until the
beginning of the City Commission meeting at which the City Manager makes a subsequent written
recommendation.
(D) Exceptions to applicability. The provisions of this section shall not apply to:
(1) Communications at a duly noticed pre -bid conferences or at any duly noticed public
Selection or Negotiation Committee meeting or duly noticed public City Commission meeting
at which the City Manager has placed the subject of the solicitation on the Agenda;
(2) Communication regarding the solicitation at recorded contract negotiations, recorded
oral presentation or recorded oral question and answer session and recorded contract
negotiation strategy sessions in compliance with the exemption in Florida Statutes Section
286.01 13;
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(3) Briefings made by the City Manager or his designee to the City Commissioners during a
meeting following the completion of the Selection or Negotiation Committee meetings;
(4) Written communication at any time with any City professional staff (not including
selection, evaluation or negotiation committee members), unless specifically prohibited by the
applicable competitive solicitation documents. This section shall not be construed to prevent
written communication between City professional staff and any City selection, evaluation or
negotiation committee. A copy of any written communication made during the cone of
silence shall be contemporaneously filed with the City Clerk by the Potential Bidder or
Bidder's Representative. The City Clerk shall make copies available to any person upon
request;
(5) Communication that is strictly limited to matters of those processes or procedures that
are contained in the corresponding solicitation document and which communication is
between any person and the City's Purchasing Agent or the City employee who is designated
as being responsible for administering the procurement process for such solicitation;
(6) Communications with the City Attorney and his or her staff,
(7) Communications during any duly noticed site visits to determine the competency and
responsibleness of bidders regarding a particular bid during the time period between the
opening of bids and the time the City Manager makes a written recommendation;
(8) Any emergency procurement of goods or services pursuant to City Code;
(9) Responses to a request made by the City's Purchasing Agent, or the City employee who
is designated as being responsible for administering the procurement process for such
solicitation, for clarification or additional information;
(10) Communications prior to bid opening between City's professional staff and Potential
Bidders and/or Bidder's Representatives to enable City staff to seek and obtain industry
comment or perform market research, provided all communications related thereto between
a Potential Bidders and/or Bidder's Representatives and any member of the City's professional
staff including, but not limited to the City Manager and his or her staff, are in writing or are
made at a duly noticed public meeting.
(F) Penalties. Violation of this section by a particular bidder or proposer, or their representative,
shall render any award to said bidder or proposer voidable by the City Commission and/or City
Manager. Any person who violates a provision of this section may be prohibited from serving on
a City selection or evaluation committee. In addition to any other penalty provided herein,
violation of any provision of this section by a City employee may subject said employee to
disciplinary action at the discretion of the City Manager.
END OF SECTION
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PROPOSAL SUBMITTAL CHECKLIST FORM
PUBLIC RELATIONS CONSULTANT SERVICES
RFP #HR2020-22
This checklist indicates the forms and documents required to be submitted for this solicitation and to be presented
by the deadline set for within the solicitation. Fulfillment of all solicitation requirements listed is mandatory for
consideration of response to the solicitation. Additional documents may be required and, if so, they will be identified
in an addendum to this Solicitation. The response must include the following items:
The City will only receive submittals online and electronically through
the Demand Star Electronic Bid System (E-Bidding). To register as a
business, go to https://network.demandstar.com/ The City, at its
X discretion, may request hard copies of proposals received from a
specific Respondent or all Respondents.
X Indemnification and Insurance Documents EXHIBIT 2
X Respondents Bid Proposal, EXHIBIT 3
X Respondents Cost & Technical Proposal, EXHIBIT 4
X Supplemental Instructions for Respondents, submit under
EXHIBIT 4A
X Signed Professional Services Agreement EXHIBIT 6
X Respondents Qualification Statement
X List of Proposed Subcontractors and Principal Suppliers
X Non -Collusion Affidavit
X Public Entity Crimes and Conflicts of Interest
X Drug Free Workplace
X Acknowledgement of Conformance with OSHA Standards
X Affidavit Concerning Federal & State Vendor Listings
X Related Parry Transaction Verification Form
X Presentation Team Declaration/Affidavit of Representation
Submit this checklist along with your proposal indicating the completion and submission of each required forms
and/or documents.
END OF SECTION
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RESPONDENT QUALIFICATION STATEMENT
PUBLIC RELATIONS CONSULTANT SERVICES
RF P #H R2020-22
The response to this questionnaire will be utilized as part of the CITrS overall Proposal Evaluation and
RESPONDENT selection.
I. Number of similar projects completed,
a) In the past 5 years
2. List the last five (5) completed similar projects.
a) Project Name:
Owner Name:
Owner Address:
Owner Telephone:
Original Contract Completion Date:
Original Contract Price:
b) Project Name:
Owner Name:
Owner Address:
Owner Telephone:
Original Contract Completion Date:
Original Contract Price:
c) Project Name:
Owner Name:
Owner Address:
Owner Telephone:
Original Contract Completion Date:
Original Contract Price:
d) Project Name:
Owner Name:
Owner Address:
Owner Telephone:
Original Contract Completion Date:
Original Contract Price:
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e) Project Name:
Owner Name:
Owner Address:
Owner Telephone:
Original Contract Completion Date:
Original Contract Price:
3. Current workload
+ The following information must be attached to the proposal.
a) RESPONDENT's home office organization chart.
b) RESPONDENT's proposed project organizational chart.
c) Resumes of proposed key project personnel.
S. List and describe any:
a) Bankruptcy petitions filed by or against the Respondent or any predecessor organizations,
b) Any arbitration or civil or criminal proceedings, or
Suspension of contracts or debarring from Bidding or Responding by any public agency brought
against the Respondent in the last five (5) years
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6. Government References:
List other Government Agencies or Quasi -Government Agencies for which you have done business within
the past five (5) years.
Name of Agency:
Address:
Telephone No.:
Contact Person:
Type of Project:
Name of Agency:
Address:
Telephone No.:
Contact Person:
Type of Project:
Name of Agency:
Address:
Telephone No.:
Contact Person:
Type of Project:
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LIST OF PROPOSED SUBCONTRACTORS AND PRINCIPAL SUPPLIERS
PUBLIC RELATIONS CONSULTANT SERVICES
RFP #HR2020-22
Respondent must list all proposed subcontractors, if subcontractors are allowed by the terms of this
Solicitation to be used on this project if they are awarded the Contract.
—his list must be provided as a part of Respondents submittal to the City of South Miami and in response to this
RFP.
END OF SECTION
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NON -COLLUSION AFFIDAVIT
PUBLIC RELATIONS CONSULTANT SERVICES
RFP #HR2020-22
STATE OF FLORIDA
COUNTY OF MIAMI-DADE
being first duly sworn, deposes and states that
(1) He/She/They is/are the
(Owner, Partner, Officer, Representative or Agent) of
the Respondent that has submitted the
attached Proposal;
(2) He/ShelThey is/are fully informed concerning the preparation and contents of the attached Proposal
and of all pertinent circumstances concerning such Proposal;
(3) Such Proposal is genuine and is not a collusive or sham Proposal;
(4) Neither the said Respondent nor any of its officers, partners, owners, agents, representatives,
employees or parties in interest, including this affiant, have in any way colluded, conspired, connived or
agreed, directly or indirectly, with any other Respondent, firm, or person to submit a collusive or sham
Proposal in connection with the Work for which the attached Proposal has been submitted; or to
refrain from Bidding or proposing in connection with such Work; or have in any manner, directly or
indirectly, sought by agreement or collusion, or communication, or conference with any Respondent,
firm, or person to fix any overhead, profit, or cost elements of the Proposal or of any other
Respondent, or to fix any overhead, profit, or cost elements of the Proposal Price or the Proposal
Price of any other Respondent, or to secure through any collusion, conspiracy, connivance, or unlawful
agreement any advantage against (Recipient), or any person interested in the proposed Work;
(5) The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any
collusion, conspiracy, connivance, or unlawful agreement on the part of the Respondent or any other
of its agents, representatives, owners, employees or parties of interest, including this affiant.
Signed, sealed and delivered in the presence of -
Witness
Witness
STATE OF FLORIDA
COUNTY OF MIAMI-DADE
By:
Signature
Print Name and Title
Date
ACKNOWLEDGEMENT
On this the day of , 20 , before me, the undersigned Notary Public of the State
of Florida, personally appeared (Name(s) of individuals) who appeared before notary)
and whose name(s) is/are Subscribed to the within
instrument, and he/she/they acknowledge that he/she/they executed it
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WITNESS my hand and official seal.
NOTARY PUBLIC:
SEAL OF OFFICE:
Notary Public, State of Florida
(Name of Notary Public: Print, Stamp or type as commissioned.)
Personally known to me, or
Personal identification:
Type of Identification Produced
Did take an oath, or
Did Not take an oath.
23 of 58
PUBLIC ENTITY CRIMES AND CONFLICTS OF INTEREST
PUBLIC RELATIONS CONSULTANT SERVICES
RFP #HR2020-22
Pursuant to the provisions of Paragraph (2) (a) of Section 287.133, Florida State Statutes — "A person or affiliate who
has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a
Proposal or bid on a Contract to provide any goods or services to a public entity, may not submit a Bid or proposal
for a Contract with a public entity for the construction of repair of a public building or public work, may not submit
bids or proposals on leases or real property to a public entity, may not be awarded to perform Work as a
RESPONDENT, Sub -contractor, supplier, Sub -consultant, or Consultant under a Contract with any public entity,
and may not transact business with any public entity in excess of the threshold amount Category Two of Section
287.017, Florida Statutes, for thirty six (36) months from the date of being placed on the convicted vendor list".
The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State
Statutes. Respondents must disclose with their Proposals, the name of any officer, director, partner, associate or
agent who is also an officer or employee of the City of South Miami or its agencies.
SWORN STATEMENT PURSUANT TO SECTION 287.133 (3) (a),
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER
OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
I. This sworn statement is submitted to
by
for
[print name of the public entity]
[print individual's name and title]
[print name of entity submitting sworn statement]
whose business address is
and (if applicable) its Federal Employer Identification Number (FEIN) is (If the
entity has no FEIN, include the Social Security Number of the individual signing this sworn statement:
2. 1 understand that a "public entity crime" as defined in Paragraph 287.133 (1)(g), Florida Statutes, means
a violation of any state or federal law by a person with respect to and directly related to the transaction of
business with any public entity or with an agency or political subdivision of any other state or of the United
States, including, but not limited to, any bid, proposal or contract for goods or services to be provided to
any public entity or an agency or political subdivision of any other state or of the United States and involving
antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.
3. 1 understand that "convicted" or "conviction" as defined in Paragraph 287.133 (1) (b), Florida Statutes.
means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in
any federal or state trial court of record relating to charges brought by indictment or information after July
I, 1989, as a result of a jury verdict, non -jury trial, or entry of a plea of guilty or nolo contendere.
4. 1 understand that an "affiliate" as defined in Paragraph 287.133 (1) (a), Florida Statutes. means:
(a) A predecessor or successor of a person convicted of a public entity crime; or
(b) An entity under the control of any natural person who is active in the management of the entity
and who has been convicted of a public entity crime. The term "affiliate" includes those officers,
directors, executives, partners, shareholders, employees, members, and agents who are active in
the management of an affiliate. The ownership by one person of shares constituting a controlling
interest in any person, or a pooling of equipment or income among persons when not for fair
24 of 58
market value under an arm's length agreement, will be a prima facie case that one person controls
another person. A person who knowingly enters into a joint venture with a person who has been
convicted of a public entity crime in Florida during the preceding 36 months will be considered an
affiliate.
S. I understand that a "person" as defined in Paragraph 287.133 (1) (e), Florida Statutesmeans any natural
person or entity organized under the laws of any state or of the United States with the legal power to enter
into a binding contract and which bids or proposal or applies to bid or proposal on contracts for the
provision of goods or services let by a public entity, or which otherwise transacts or applies to transact
business with a public entity. The term "person" includes those officers, directors, executives, partners,
shareholders, employees, members, and agents who are active in management of an entity.
6. Based on information and belief, the statement which I have marked below is true in relation to the entity
submitting this sworn statement. [Indicate which statement applies.]
Neither the entity submitting this sworn statement, nor any of its officers, directors, executives,
partners, shareholders, employees, members, or agents who are active in the management of the entity,
nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to
July I, 1989.
The entity submitting this sworn statement, or one or more of its officers, directors, executives,
partners, shareholders, employees, members, or agents who are active in the management of the entity, or
an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July I,
1989.
The entity submitting this sworn statement, or one or more of its officers, directors, executives,
partners, shareholders, employees, members, or agents who are active in the management of the entity, or
an affiliate of the entity has been charged with and convicted of a public entity crime subsequent of July 1,
1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida,
Division of Administrative Hearings and the Final Order entered by the Hearing Officer determined that it
was not in the public interest to place the entity submitting this sworn statement on the convicted vendor
list. [attach a copy of the final order]
i UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY
IDENTIFIED IN PARAGRAPH I (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY, AND THAT THIS FORM IS VALID
THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM
REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE
THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES. FOR CATEGORY TWO OF ANY
CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.
[Signature]
Sworn to and subscribed before me this day of .20
Personally known
OR Produced identification
(Type of identification)
Form PUR 7068 (Rev.06/ 11 /92)
Notary Public — State of
My commission expires
(Printed, typed or stamped commissioned
name of notary public)
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DRUG FREE WORKPLACE
PUBLIC RELATIONS CONSULTANT SERVICES
RFP #HR2020-22
Whenever two or more responses to a solicitation which are equal with respect to price, quality and service are
received by the State or by any political subdivisions for the procurement of commodities or contractual services,
a response to the solicitation received from a business that certifies that it has implemented a drug -free workplace
program will be given preference in the award process. Established procedures for processing tie responses to
solicitations will be followed if none of the tied vendors have a drug -free workplace program. In order to have a
drug -free workplace program, a business must:
1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the workplace and specifying the
actions that will be taken against employees for violations of such prohibition.
2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of
maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee
assistance programs, and the penalties that may be imposed upon employees for drug abuse
violations.
3) Give each employee engaged in providing the commodities or contractual services that are under
Bid a copy of the statement specified in Section (1).
4) In the statement specified in Section (1), notify the employees, that, as a condition to their
working for the employer with regard to the matters that are the subject of the response to the
solicitation including those involving the procurement of commodities or contractual services
that are under Bid, the employee must abide by the terms of the statement and must notify the
employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter
893 or of any controlled substance law of the United States or any state, for a violation occurring
in the workplace no later than five (5) days after such conviction.
5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or
rehabilitation program, if such is available in the employee's community, by any employee who is
so convicted.
6) Make a good faith effort to continue to maintain a drug -free workplace through implementation
of this section.
As the person authorized to sign this statement, and under penalties of perjury, I declare that I have read the
foregoing statement and that the facts stated in it are true and that this firm is in full compliance with the above
requirements.
RESPONDENTs Signature:
Print Name:
Date:
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ACKNOWLEDGEMENT OF CONFORMANCE WITH OSHA STANDARDS
PUBLIC RELATIONS CONSULTANT SERVICES
RFP #HR2020-22
TO THE CITY OF SOUTH MIAMI
We, . (Name of CONSULTANT), hereby acknowledge and agree that as
CONSULTANT for the PUBLIC RELATIONS CONSULTANT SERVICES RFP #HR2020-22 as specified
have the sole responsibility for compliance with all the requirements of the Federal Occupational Safety and Health
Act of 1970, and all State and local safety and health regulations, and agree to indemnify and hold harmless the City
of South Miami and N/A (Consultant, if any) against any and all liability, claims, damages, losses and expenses they
may incur due to the failure of (Sub -contractor's names):
to comply with such act or regulation.
I) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the workplace and specifying the
actions that will be taken against employees for violations of such prohibition.
2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of
maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee
assistance programs, and the penalties that may be imposed upon employees for drug abuse
violations.
3) Give each employee engaged in providing the commodities or contractual services that are under
E-bid a copy of the statement specified in Section (1).
4) In the statement specified in Section (1), notify the employees, that, as a condition to their
working for the employer with regard to the matters that are the subject of the response to the
solicitation including those involving the procurement of commodities or contractual services
that are under E-bid, the employee must abide by the terms of the statement and must notify the
employer of any conviction of, or plea of guilty or polo contendere to, any violation of Chapter
893 or of any controlled substance law of the United States or any state, for a violation occurring
in the workplace no later than five (5) days after such conviction.
5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or
rehabilitation program, if such is available in the employee's community, by any employee who is
so convicted.
6) Make a good faith effort to continue to maintain a drug -free workplace through implementation
of this section.
As the person authorized to sign this statement, and under penalties of perjury, I declare that I have read the
foregoing statement and that the facts stated in it are true and that this firm and its subcontractors, if any, who are
listed below, are in full compliance with the above requirements:
CONTRACTOR
Witness
BY:
Name
Title
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AFFIDAVIT CONCERNING
FEDERAL AND STATE VENDOR LISTINGS
PUBLIC RELATIONS CONSULTANT SERVICES
RFP #HR2020.22
The person, or entity, who is responding to the City's solicitation, hereinafter referred to as "Respondent", must
certify that the Respondent's name Does Not appear on the State of Florida, Department of Management Services,
"CONVICTED, SUSPENDED, DISCRIMINATORY FEDERAL EXCLUDED PARTIES and COMPLAINTS VENDOR
LISTINGS".
If the Respondent's name appears on one or all the "Listings" summarized below, Respondents must "Check if
Applies" next to the applicable "Listing." The "Listings" can be accessed through the following link to the Florida
Department of Management Services website:
http,//www.dms.m4orida-com/business operations/state purchasing/vendor information/convicted susp
ended discriminatory complaints vendor lists
DECLARATION UNDER PENALTY OF PERJURY
I, (hereinafter referred to as the "Declarant") state, that the following facts
are true and correct
(1) 1 represent the Respondent whose name is
(2) 1 have the following relationship with the Respondent (Owner (if Respondent is a
sole proprietor), President (if Respondent is a corporation) Partner (if Respondent is a partnership), General
Partner (if Respondent is a Limited Partnership) or Managing Member> (if Respondent is a Limited Liability
Company).
(3) 1 have reviewed the Florida Department of Management Services website at the following URL address:
http://www.dms.myflorida.com/business_operations/state_pu rchasing/vendor_informati on/convicted_suspended—di
scriminatory_complai nts_ven dor_lists
(4) 1 have entered an "x" or a check mark beside each listing/category set forth below if the Respondent's
name appears in the list found on the Florida Department of Management Services website for that category or
listing. If I did not enter a mark beside a listing/category, it means that I am attesting to the fact that the
Respondent's name does not appear on the listing for that category in the Florida Department of Management
Services website as of the date of this affidavit
Check if
Applicable
_ Convicted Vendor List
Suspended Vendor List
Discriminatory Vendor List
_ Federal Excluded Parties List
_ Vendor Complaint List
FURTHER DECLARANT SAYETH NOT.
Under penalties of perjury, and as the person authorized to sign this statement, I declare that I have read the
foregoing statement and that the facts stated in it are true and that this firm is in full compliance with the above
requirements.
(Print name of Declarant)
By:
(Signature of Declarant)
ACKNOWLEDGEMENT
STATE OF FLORIDA )
COUNTY OF MIAMI-DADE )
On this the _ day of , 20. before me, the undersigned authority, personally
appeared who is personally know to me or who provided the
following identification and who took an oath or affirmed that that he/she/they executed the
foregoing Affidavit as the Declarant
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WITNESS my hand and official seal.
NOTARY PUBLIC:
SEAL
Notary Public, State of Florida
(Name of Notary Public: Print,
Stamp or type as commissioned.)
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RELATED PARTY TRANSACTION VERIFICATION FORM
PUBLIC RELATIONS CONSULTANT SERVICES
RFP #HR2020-22
I , individually and on behalf of
("Firm') have Name of Representative CompanylVendor/Entity read the City of South Miami ("City')'s Code of Ethics,
Section 8A-I of the City's Code of Ordinances and 1 hereby certify, under penalties of perjury that to the best of
my knowledge, information and belief.
(1) neither I nor the Firm have any conflict of interest (as defined in section 8A-1) with regard to the contract or
business that I, and/or the Firm, am(are) about to perform for, or to transact with, the
City, and
(2) neither I nor any employees, officers, directors of the Firm, nor anyone who has a financial interest greater
than 5% in the Firm, has any relative(s), as defined in section 8A-I, who is an employee of the City or who is(are)
an appointed or elected official of the City, or who is(are) a member of any public body created by the City
Commission, i.e., a board or committee of the City, [while the ethics code still applies, if the person executing this
form is doing so on behalf of a firm whose stock is publicly traded, the statement in this section (2) must be based
solely on the signatory's personal knowledge and he/she is not required to make an independent investigation as to
the relationship of employees or those who have a financial interest in the Firm]; and
(3) neither I nor the Firm, nor anyone who has a financial interest greater than 5% in the Firm, nor any member of
those persons' immediate family (i.e., spouse, parents, children, brothers and sisters) has transacted or entered
into any contract(s) with the City or has a financial interest, direct or indirect, in any business being transacted
with the city, or with any person or agency acting for the city, other than as follows:
_ (if necessary, use a separate sheet to supply additional information that will not fit on this line; however, you
must make reference, on the above line, to the additional sheet and the additional sheet must be signed under
oath). [while the ethics code still applies, if the person executing this form is doing so on behalf of a firm whose
stock is publicly traded, the statement in this section (3) must be based solely on the signatory's personal
knowledge and he/she is not required to make an independent investigation as to the relationship of those who
have a financial interest in the Firm]; and
(4) no elected and/or appointed official or employee of the City of South Miami, or any of their immediate family
members (i.e., spouse, parents, children, brothers and sisters) has a financial interest, directly or indirectly, in the
contract between you and/or your Firm and the City other than the following individuals whose interest is set
forth following their names:
(if necessary, use a separate sheet to supply additional information that will not fit on this line; however, you must
make reference, on the above line, to the additional sheet and the additional sheet must be signed under oath).
The names of all City employees and that of all elected and/or appointed city officials or board members, who
own, directly or indirectly, an interest of five percent (5%) or more of the total assets of capital stock in the firm
are as follows:
(if necessary, use a separate sheet to supply additional information that will not fit on this line; however, you must
make reference, on the above line, to the additional sheet and the additional sheet must be signed under oath).
[while the ethics code still applies, if the person executing this form is doing so on behalf of a firm whose stock is
publicly traded, the statement in this section (4) must be based solely on the signatory's personal knowledge and
he/she is not required to make an independent investigation as to the financial interest in the Firm of city
employees, appointed officials or the immediate family members of elected and/or appointed official or employee.]
(5) 1 and the Firm further agree not to use or attempt to use any knowledge, property or resource which may
come to us through our position of trust, or through our performance of our duties under the terms of the
contract with the City, to secure a special privilege, benefit, or exemption for ourselves, or others. We agree that
we may not disclose or use information, not available to members of the general public, for our personal gain or
benefit or for the personal gain or benefit of any other person or business entity, outside of the normal gain or
benefit anticipated through the performance of the contract.
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(6) 1 and the Firm hereby acknowledge that we have not contracted or transacted any business with the City or
any person or agency acting for the City, and that we have not appeared in representation of any third party
before any board, commission or agency of the City within the past two years other than as
follows: (if
necessary, use a separate sheet to supply additional information that will not fit on this line; however, you must
make reference, on the above line, to the additional sheet and the additional sheet must be signed under oath).
X:IPurchasing\Vendor Registration\12.28.12 RELATED PARTY TRANSACTION VERIFICATION FORM [3].docx
(7) Neither I nor any employees, officers, or directors of the Firm, nor any of their immediate family (i.e., as a
spouse, son, daughter, parent, brother or sister) is related by blood or marriage to: (i) any member of the City
Commission; (ii) any city employee; or (iii) any member of any board or agency of the City other than as follows:
(if necessary, use a separate sheet to supply additional
information that will not fit on this line; however, you must make reference, on the above line, to the additional
sheet and the additional sheet must be signed under oath). [while the ethics code still applies, if the person
executing this form is doing so on behalf of a firm whose stock is publicly traded, the statement in this section (7)
must be based solely on the signatory's personal knowledge and he/she is not required to make an independent
investigation as to the relationship by blood or marriage of employees, officers, or directors of the Firm, or bf any
of their immediate family to any appointed or elected officials of the City, or to their immediate family members].
(8) No Other Firm, nor any officers or directors of that Other Firm or anyone who has a financial interest greater
than 5% in that Other Firm, nor any member of those persons' immediate family (i.e., spouse, parents, children,
brothers and sisters) nor any of my immediate family members (hereinafter referred to as "Related Parties") has
responded to a solicitation by the City in which I or the Firm that I represent or anyone who has a financial
interest greater than 5% in the Firm, or any member of those persons' immediate family (i.e. spouse, parents,
children, brothers and sisters) have also responded, other than the following:
(if
necessary, use a separate sheet to supply additional information that will not fit on this line; however, you must
make reference, on the above line, to the additional sheet and the additional sheet must be signed under oath).
[while the ethics code still applies, if the person executing this form is doing so on behalf of a firm whose stock is
publicly traded, the statement in this section (8) must be based solely on the signatory's personal knowledge and
he/she is not required to make an independent investigation into the Other Firm, or the Firm he/she represents, as
to their officers, directors or anyone having a financial interest in those Firms or any of their any member of those
persons' immediate family.]
(9) 1 and the Firm agree that we are obligated to supplement this Verification Form and inform the City of any
change in circumstances that would change our answers to this document. Specifically, after the opening of any
responses to a solicitation, I and the Firm have an obligation to supplement this Verification Form with the name of
all Related Parties who have also responded to the same solicitation and to disclose the relationship of those
parties to me and the Firm.
(10) A violation of the City's Ethics Code, the giving of any false information or the failure to supplement this
Verification Form, may subject me or the Firm to immediate termination of any agreement with the City, and the
imposition of the maximum fine and/or any penalties allowed by law. Additionally, violations may be considered by
and subject to action by the Miami -Dade County Commission on Ethics.
Under penalties of perjury, and as the person authorized to sign this statement, I declare that I have read the
foregoing statement, that I have made a diligent effort to investigate the matters to which I am attesting
hereinabove and to the best of my knowledge, information and belief the facts stated in it are true and this firm is
in full compliance with the above requirements.
Signature:
Print Name & Title:
Date:
31 of 58
Sec. 8A-1. - Conflict of interest and code of ethics ordinance.
(a) Designation.
This section shall be designated and known as the "City of South Miami Conflict of Interest and Code of Ethics
Ordinance." This section shall be applicable to all city personnel as defined below, and shall also constitute a
standard of ethical conduct and behavior for all autonomous personnel, quasi-judicial personnel, advisory
personnel and departmental personnel. The provisions of this section shall be applied in a cumulative manner. By
way of example, and not as a limitation, subsections (c) and (d) may be applied to the same contract or transaction.
(b) Definitions. For the purposes of this section the following definitions shall be effective:
(1) The term "commission members" shall refer to the mayor and the members of the city commission.
(2) The term "autonomous personnel" shall refer to the members of autonomous authorities, boards and agencies,
such as the city community redevelopment agency and the health facilities authority.
(3) The term "quasi-judicial personnel" shall refer to the members of the planning board, the environmental review
and preservation board, the code enforcement board and such other individuals, boards and
agencies of the city as perform quasi-judicial functions.
(4) The term "advisory personnel" shall refer to the members of those city advisory boards and agencies whose
sole or primary responsibility is to recommend legislation or give advice to the city commission.
(5) The term "departmental personnel" shall refer to the city clerk, the city manager, department heads, the city
attorney, and all assistants to the city clerk, city manager and city attorney, however titled.
(6) The term "employees" shall refer to all other personnel employed by the city.
(7) The term "compensation" shall refer to any money, gift, favor, thing of value or financial benefit conferred, or
to be conferred, in return for services rendered or to be rendered.
(8) The term "controlling financial interest" shall refer to ownership, directly or indirectly, of ten percent or more
of the outstanding capital stock in any corporation or a direct or indirect interest of ten percent or more in a firm,
partnership, or other business entity at the time of transacting business with the city.
(9) The term "immediate family" shall refer to the spouse, parents, children, brothers and sisters of the person
involved.
(10) The term "transact any business" shall refer to the purchase or sale by the city of specific goods or services
for consideration and to submitting a bid, a proposal in response to a Solicitation, a statement of qualifications in
response to a request by the city, or entering into contract negotiations for the provision
on any goods or services, whichever first occurs.
(c) Prohibition on transacting business with the city.
No person included in the terms defined in paragraphs (b)(1) through (6) and in paragraph (b)(9) shall enter into
any contract or transact any business in which that person or a member of the immediate family has a financial
interest, direct or indirect with the city or any person or agency acting for the city, and any such contract,
agreement or business engagement entered in violation of this subsection shall render the transaction voidable.
Willful violation of this subsection shall constitute malfeasance in office and shall affect forfeiture of office or
position. Nothing in this subsection shall prohibit or make illegal:
(1) The payment of taxes, special assessments or fees for services provided by the city government;
(2) The purchase of bonds, anticipation notes or other securities that may be issued by the city through
underwriters or directly from time to time.
Waiver of prohibition. The requirements of this subsection may be waived for a particular transaction only by four
affirmative votes of the city commission after public hearing upon finding that:
(1) An open -to -all sealed competitive proposal has been submitted by a city person as defined in paragraphs (b)(2),
(3) and (4);
(2) The proposal has been submitted by a person or firm offering services within the scope of the practice of
architecture, professional engineering, or registered land surveying, as defined by the laws of the state and
pursuant to the provisions of the Consultants' Competitive Negotiation Act, and when the proposal has been
submitted by a city person defined in paragraphs (b)(2), (3) and (4);
(3) The property or services to be involved in the proposed transaction are unique and the city cannot avail itself
of such property or services without entering a transaction which would violate this subsection but for waiver of
its requirements; and
(4) That the proposed transaction will be in the best interest of the city.
This subsection shall be applicable only to prospective transactions, and the city commission may in no case ratify a
transaction entered in violation of this subsection.
Provisions cumulative. This subsection shall be taken to be cumulative and shall not be construed to amend or repeal
any other law pertaining to the same subject matter.
(d) Further prohibition on transacting business with the city.
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No person included in the terms defined in paragraphs (b)(1) through (6) and in paragraph (b)(9) shall enter into
any contract or transact any business through a firm, corporation, partnership or business entity in which that
person or any member of the immediate family has a controlling financial interest, direct or indirect, with the city
or any person or agency acting for the city, and any such contract, agreement or business engagement entered in
violation of this subsection shall render the transaction voidable. The remaining provisions of subsection (c) will
also be applicable to this subsection as though incorporated by recitation.
Additionally, no person included in the term defined in paragraph (b)(1) shall vote on or participate in any way in
any matter presented to the city commission if that person has any of the following relationships with any of the
persons or entities which would be or might be directly or indirectly affected by any action of the city commission:
(1) Officer, director, partner, of counsel, consultant, employee, fiduciary or beneficiary; or
(2) Stockholder, bondholder, debtor, or creditor, if in any instance the transaction or matter would affect the
person defined in paragraph (b)(1) in a manner distinct from the manner in which it would affect the public
generally. Any person included in the term defined in paragraph (b)(1) who has any of the specified relationships or
who would or might, directly or indirectly, realize a profit by the action of the city commission shall not vote on or
participate in any way in the matter.
(E) Gifts.
(1) Definition. The term "gift" shall refer to the transfer of anything of economic value, whether in the form of
money, service, loan, travel, entertainment, hospitality, item or promise, or in any other form, without
adequate and lawful consideration.
(2) Exceptions. The provisions of paragraph (e)(1) shall not apply to:
a. Political contributions specifically authorized by state law;
b. Gifts from relatives or members of one's household, unless the person is a conduit on behalf of a third party to
the delivery of a gift that is prohibited under paragraph (3);
c. Awards for professional or civic achievement;
d. Material such as books, reports, periodicals or pamphlets which are solely informational or of an advertising
nature.
f3) Prohibitions. A person described in paragraphs (b)(1) through (6) shall neither solicit nor demand any gift. It is
also unlawful for any person or entity to offer, give or agree to give to any person included in the terms defined in
paragraphs (b)(1) through (6). or for any person included in the terms defined in paragraphs (b)(1) through (6) to
accept or agree to accept from another person or entity, any gift for or because of:
a. An official public action taken, or to be taken, or which could be taken, or an omission or failure to take a public
action;
b. A legal duty performed or to be performed, or which could be performed, or an omission or failure to perform
a legal duty;
c. A legal duty violated or to be violated, or which could be violated by any person included in the term defined in
paragraph (b)(1); or
d. Attendance or absence from a public meeting at which official action is to be taken.
f4) Disclosure. Any person included in the term defined in paragraphs (b)(1) through (6) shall disclose any gift, or
series of gifts from anyone person or entity, having a value in excess of $25.00. The disclosure shall be made by
Ming a copy of the disclosure form required by chapter 112, Florida Statutes, for "local
officers" with the city clerk simultaneously with the filing of the form with the clerk of the county and with the
Florida Secretary of State.
Q) Compulsory disclosure by employees of f firms doing business with the city.
Should any person included in the terms defined in paragraphs (b)(1) through (6) be employed by a corporation,
firm, partnership or business entity in which that person or the immediate family does not have a controlling
financial interest, and should the corporation, firm, partnership or business entity have substantial business
commitments to or from the city or any city agency, or be subject to direct regulation by the city or a city agency,
then the person shall file a sworn statement disclosing such employment and interest with the clerk of the city.
(g) Exploitation of official position prohibited.
No person included in the terms defined in paragraphs (b)(1) through (6) shall corruptly use or attempt to use an
official position to secure special privileges or exemptions for that person or others.
(h) Prohibition on use of con f tdential information.
No person included in the terms defined in paragraphs (b)(1) through (6) shall accept employment or engage in
any business or professional activity which one might
treasonably expect would require or induce one to disclose confidential information acquired by reason of an
official position, nor shall that person in fact ever disclose confidential information garnered or gained through an
official position with the city, nor shall that person ever use such information, directly or indirectly, for personal
gain or benefit
(i) Conflicting employment prohibited.
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No person included in the terms defined in paragraphs (b)(1) through (6) shall accept other employment which
would impair independence of judgment in the performance of any public duties.
0) Prohibition on outside employment.
(1) No person included in the terms defined in paragraphs (b)(6) shall receive any compensation for services as an
officer or employee of the city from any source other than the city, except as may be permitted as follows:
a. Generally prohibited. No full-time city employee shall accept outside employment, either incidental, occasional or
otherwise, where city time, equipment or material is to be used or where such employment or any part thereof is
to be performed on city time.
b. When permitted. A full-time city employee may accept incidental or occasional outside employment so long as
such employment is not contrary, detrimental or adverse to the interest of the city or any of its departments and
the approval required in subparagraph c. is obtained.
c. Approval of department head required. Any outside employment by any full-time city employee must first be
approved in writing by the employee's department head who shall maintain a complete record of such
employment.
d. Penalty. Any person convicted of violating any provision of this subsection shall be punished as provided in
section I -I I of the Code of Miami -Dade County and, in addition shall be subject to dismissal by the appointing
authority. The city may also assess against a violator a fine not to exceed $500.00 and the costs of investigation
incurred by the city.
(2) All full-time city employees engaged in any outside employment for any person, firm, corporation or entity
other than the city, or any of its agencies or instrumentalities, shall file, under oath, an annual report indicating the
source of the outside employment, the nature of the work being done and any amount of money or other
consideration received by the employee from the outside employment. City employee reports shall be filed with
the city clerk. The reports shall be available at a reasonable time and place for inspection by the public. The city
manager may require monthly reports from individual employees or groups of employees for good cause.
(k) Prohibited investments.
No person included in the terms defined in paragraphs (b)(1) through (6) or a member of the immediate family
shall have personal investments in any enterprise which will create a substantial conflict between private interests
and the public interest.
(1) Certain appearances and payment prohibited.
(1) No person included in the terms defined in paragraphs (b)(1), (5) and (6) shall appear before any city board or
agency and make a presentation on behalf of a third person with respect to any matter, license, contract,
certificate, ruling, decision, opinion, rate schedule, franchise, or other benefit sought by the third person. Nor shall
the person receive any compensation or gift, directly or indirectly, for services rendered to a third person, who
has applied for or is seeking some benefit from the city or a city agency, in connection with the particular benefit
sought by the third person. Nor shall the person appear in any court or before any administrative tribunal as
counselor legal advisor to a party who seeks legal relief from the city or a city agency through the suit in question.
(2) No person included in the terms defined in paragraphs (b)(2), (3) and (4) shall appear before the city
commission or agency on which the person serves, either directly or through an associate, and make a
presentation on behalf of a third person with respect to any matter, license, contract, certificate, ruling, decision,
opinion, rate schedule, franchise, or other benefit sought by the third person. Nor shall such person receive any
compensation or gift, directly or indirectly, for services rendered to a third party who has applied for or is seeking
some benefit from the city commission or agency on which the person serves in connection with the particular
benefit sought by the third party. Nor shall the person appear in any court or before any administrative tribunal as
counselor legal advisor to a third party who seeks legal relief from the city commission or agency on which such
person serves through the suit in question.
(m) Actions prohibited when financial interests involved.
No person included in the terms defined in paragraphs (b) (1) through (6) shall participate in any official action
directly or indirectly affecting a business in which that person or any member of the immediate family has a
financial interest. A financial interest is defined in this subsection to include, but not be limited to, any direct or
indirect interest in any investment, equity, or debt.
(n) Acquiring financial interests.
No person included in the terms defined in paragraphs (b)(1) through (6) shall acquire a financial interest in a
project, business entity or property at a time when the person believes or has reason to believe that the financial
interest may be directly affected by official actions or by official actions by the city or city agency of which the
person is an official, officer or employee.
(0) Recommending professional services.
No person included in the terms defined in paragraphs (b)(1) through (4) may recommend the services of any
lawyer or law firm, architect or architectural firm, public relations firm, or any other person or firm, professional
34 of 58
or otherwise, to assist in any transaction involving the city or any of its agencies, provided that a recommendation
may properly be made when required to be made by the duties of
office and in advance at a public meeting attended by other city officials, officers or employees.
(p) Continuing application after city service.
(1) No person included in the terms defined in paragraphs (b)(1), (5) and (6) shall, for a period of two years after
his or her city service or employment has ceased, lobby any city official [as defined in paragraphs
(b)(1) through (6)] in connection with any judicial or other proceeding, application, Solicitation, RFR bid, request
for ruling or other determination, contract, claim, controversy, charge, accusation, arrest or other particular
subject matter in which the city or one of its agencies is a party or has any interest whatever, whether direct or
indirect. Nothing contained in this subsection shall prohibit any individual from submitting a routine administrative
request or application to a city department or agency during the two-year period after his or her service has
ceased.
(2) The provisions of the subsection shall not apply to persons who become employed by governmental entities,
501(c)(3) non-profit entities or educational institutions or entities, and who lobby on behalf of those entities in
their official capacities.
(3) The provisions of this subsection shall apply to all persons described in paragraph (p)(1) whose city service or
employment ceased after the effective date of the ordinance from which this section derives.
(4) No person described in paragraph (p)(1) whose city service or employment ceased within two years prior to
the effective date of this ordinance shall for a period of two years after his or her service or employment enter
into a lobbying contract to lobby any city official in connection with any subject described in paragraph (p)(1) in
which the city or one of its agencies is a party or has any direct and substantial interest; and in which he or she
participated directly or indirectly through decision, approval, disapproval, recommendation, the rendering of
advice, investigation, or otherwise, during his or her city service or employment A person participated "directly"
where he or she was substantially involved in the particular subject matter through decision, approval, disapproval,
recommendation, the rendering of advice, investigation, or otherwise, during his or her city service or
employment. A person participated "indirectly" where he or she knowingly participated in any way in the particular
subject matter through decision, approval, disapproval, recommendation, the rendering of advice, investigation, or
otherwise, during his or her city service or employment. All persons covered by this paragraph shall execute an
affidavit on a form approved by the city attorney prior to lobbying any city official attesting that the
requirements of this subsection do not preclude the person from lobbying city officials.
(5) Any person who violates this subsection shall be subject to the penalties provided in section 8A-2(p).
(q) City attorney to render opinions on request
Whenever any person included in the terms defined in paragraphs (b)(1) through (6) and paragraph (b)(9) is in
doubt as to the proper interpretation or application of this conflict of interest and code of ethics ordinance, or
whenever any person who renders services to the city is in doubt as to the applicability of the ordinance that
person, may submit to the city attorney a full written statement of the facts and questions. The city attorney shall
then render an opinion to such person and shall publish these opinions without use of the name of the person
advised unless the person permits the use of a name.
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PRESENTATION TEAM
DECLARATION/AFFIDAVIT OF REPRESENTATION
PUBLIC RELATIONS CONSULTANT SERVICES
RFP #HR2020-22
This affidavit is not required for compliance with the City's Solicitation; however, it may be used to avoid
the need to register members of your presentation team as lobbyists. Pursuant to City Ordinance 28-14-
2206 (c)(9), any person who appears as a representative for an individual or firm for an oral presentation
before a City certification, evaluation, selection, technical review or similar committee, must list on an
affidavit provided by the City staff, all individuals who may make a presentation. The affidavit must be
filed by staff with the Clerk's office at the time the committee's proposal is submitted to the City Manager.
For the purpose of this subsection only, the listed members of the presentation team, with the exception
of any person otherwise required to register as a lobbyist, must not be required to pay any registration
fees. No person may appear before any committee on behalf of an anyone unless he or she has been
listed as part of the firm's presentation team pursuant to this paragraph or unless he or she is registered
with the City Clerk's office as a lobbyist and has paid all applicable lobbyist registration fees.
Pursuant to '92.525(2), Florida Statutes, the undersigned, makes the following
declaration under penalties of perjury:
Listed below are all individuals who may make a presentation on behalf of the entity that the affiant
represents. Please note; No person may appear before any committee on behalf of anyone unless he
or she has been listed as part of the firm's presentation team pursuant to this paragraph or unless he
or she is registered with the Clerk's office as a lobbyist and has paid all applicable lobbyist registration
fees.
NAME TITLE
For the purpose of this Affidavit of Representation only, the listed members of the presentation team,
with the exception of any person otherwise required to register as a lobbyist, will not be required to pay
any registration fees. The Affidavit of Representation must be filed with the City Clerk's office at the time
the committee's proposal is submitted to the City as part of the procurement process.
Under penalties of perjury, I declare that I have read the foregoing declaration and that the facts stated
in it are true and specifically that the persons listed above are the members of the presentation team of
the entity listed below.
Executed this day of .20
Signature of Representative
Print Name and Title Print name of entity being represented
END OF SECTION
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NOTICE OF AWARD
PUBLIC RELATIONS CONSULTANT SERVICES
RFP #HR2020-22
The City has considered the Proposal submitted by your firm for the PUBLIC RELATIONS CONSULTANT
SERVICES RFP #HR2020-22 in response to its advertisement for Request for Proposal and Instructions to
Respondents.
You are hereby notified that your Proposal, after Phase III, "Competitive Negotiations of the Evaluation Process has
been completed," has been accepted for the PUBLIC RELATIONS CONSULTANT SERVICES RFP
#HR2020-22 in the amount of $ , broken down as follows:
5-Year Lump
Sum Proposal:
You are required by the Instructions to Respondents to execute the Contract Documents at the time of submittal
of proposal and to furnish any required bonding, including a Performance Bond, Payment Bond, and insurance
documents (see Proposal Submittal Checklist Form) within ten (10) day from the date of this notice to you.
Notwithstanding the fact that you have agreed, by responding to the Solicitation, to the terms of the contract
attached to the Solicitation package, if you fail to execute said Contract and to furnish said bonds, the required
insurance documentation within ten (10) calendar days from the date of this notice, the CITY will have the right and
be entitled, in its sole and absolute discretion, to disqualify the Proposal, revoke the award and retain the
Proposal/Bid Bond/Security. Please be advised that if the contract price exceeds $5,000.00 or if it is a multi -year
contract requiring payment out of more than one year's appropriation, the award and the contract must be approved
by the City Commission before it is binding on the City. Moreover, the award is subject to rescission if the City
Manager determines that it is not in the best interest of the City.
BY:
Shari Karnali
City Manager
Dated this _ day of , 20
ACCEPTANCE OF NOTICE
Receipt of the above Notice of Award is hereby acknowledged by
On this the day of , 20
BY:
TITLE:
You are required to return an acknowledged copy of this Notice of Award to the City Manager.
END OF SECTION
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NOTICE TO PROCEED
PUBLIC PROFESSIONAL SERVICES CONTRACT
PUBLIC RELATIONS CONSULTANT SERVICES
RFP #HR2020-22
TO: DATE:
PROJECT DESCRIPTION: PUBLIC RELATIONS CONSULTANT SERVICES RFP #HR2020-22 in
accordance with Plans and specifications, if any, as may be prepared in whole or in part by CONSULTANT,
referenced in the Supplementary Conditions and Contract Documents.
You are hereby notified to commence Work in accordance with the Contract dated , on or before
You are to complete the work within NIA. The date of completion of all Work is therefore
20
City of South Miami
BY:
(print name)
City Manager, or designee
ACCEPTANCE OF NOTICE
Receipt of the above Notice to Proceed is hereby acknowledged by
on this day of , 20.
BY:
TITLE:
END OF SECTION
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EXHIBIT I
SCOPE OF SERVICES
ATTACHMENT A
PUBLIC RELATIONS CONSULTANT SERVICES
RFP #HR2020-22
I. Scope of Work
The City of South Miami (City) is seeking proposals from an experienced and capable Public
Relations Consultant (Consultant) for the purpose of entering into an agreement with an
individual or firm for services that include editorial and graphic production, and distribution
related to an Email Communications Campaign.
The Consultant will be responsible for creating bi-weekly City News and Updates; a total of
24 issues per year, to be posted on the City's website and distributed via e-mail
communication to those who subscribe. The Consultant will be responsible for proposing
content to the City Manager's Office for the bi-weekly newsletter. Content may include, but
is not limited to City projects, County news affecting City residents, upcoming City events,
and health and safety advisories.
City staff will approve or disprove drafts of the newsletter content provided by the
Consultant in a timely manner and will continue to expect updated drafts/revisions until final
approval is given. Expected distribution date on a bi-weekly basis, every other Thursday.
IL Sample
Samples of the current City News & Updates can be found by visiting:
https://www.southmiamifl.gov/9S/CITY-NEWS-UPDATES. The samples are provided as a
reference only and may be altered based on Consultant's recommendation and City staffs
approval.
III. Vendor's Qualifications, Experience & References
All Vendors submitting a proposal must have at least 3 years prior experience in Public
Relations or related field. The vendor must also submit sample document(s) of previous work
designed and/or printed.
IV. Contract Period:
A contract will be awarded for a one (1) year period. At the discretion of the City Manager,
the contract may be extended for four (4), one (1) year options -to -renew, for a total term
of five (5) consecutive years.
V. Proposal:
Respondents shall submit a sample "City News Update Issue." The Issue may be written
and formatted in any way the Consultant deems appropriate.
The City reserves the right to award the Project to the person with the lowest, most
responsive, responsible Proposal, as determined by the City, subject to the right of the City,
or the City Commission, to reject any and all proposals, and the right of the City to waive
any irregularity in the Proposals or Solicitation procedure and subject also to the right of the
City to award the Project, and execute a contract with a Respondent or Respondents, other
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than to one who provided the lowest Proposal Price or, if the Scope of the Work is divided
into distinct subdivisions, to award each subdivision to a separate Respondent.
END OF SECTION
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EXHIBIT 2
INSURANCE & INDEMNIFICATION REQUIREMENTS
PUBLIC RELATIONS CONSULTANT SERVICES
RFP #HR2020-22
Insurance
A Without limiting its liability, the contractor, consultant or consulting firm (hereinafter referred to as "FIRM"
with regard to Insurance and Indemnification requirements) must procure and maintain at its own expense
during the life of the Contract, insurance of the types and In the minimum amounts stated below as will
protect the FIRM, from claims which may arise out of or result from the contract or the performance of
the contract with the City of South Miami, whether such claim is against the FIRM or any sub -contractor,
or by anyone directly or indirectly employed by any of them or by anyone for whose acts any of them may
be liable.
B. No insurance required by the CITY may be issued or written by a surplus lines carrier unless authorized in
writing by the CITY and such authorization is at the CITY's sole and absolute discretion. The FIRM must
purchase insurance from and must maintain the insurance with a company or companies lawfully authorized
to sell insurance in the State of Florida, on forms approved by the State of Florida, as will protect the FIRM,
at a minimum, from all claims as set forth below which may arise out of or result from the FIRM's operations
under the Contract and for which the FIRM may be legally liable, whether such operations be by the FIRM
or by a Subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for whose
acts any of them may be liable: (a) claims under workers' compensation, disability benefit and other similar
employee benefit acts which are applicable to the Work to be performed; (b) claims for damages because
of bodily injury, occupational sickness or disease, or death of the FIRM's employees; (c) claims for damages
because of bodily injury, sickness or disease, or death of any person other than the FIRM's employees; (d)
claims for damages insured by usual personal injury liability coverage; (e) claims for damages, other than to
the Work itself, because of injury to or destruction of tangible property, including loss of use resulting there
from; (f) claims for damages because of bodily injury, death of a person or property damage arising out of
ownership, maintenance or use of a motor vehicle; (g) claims for bodily injury or property damage arising
out of completed operations; and (h) claims involving contractual liability insurance applicable to the FIRM's
obligations under the Contract
Firm's Insurance Generally. The FIRM must provide and maintain in force and effect until all the Work to be
performed under this Contract has been completed and accepted by CITY (or for such duration as is otherwise
specified hereinafter), the insurance coverage written on Florida approved forms and as set forth below:
Workers' Compensation Insurance at the statutory amount as to all employees in compliance with the
'Workers' Compensation Law" of the State of Florida including Chapter 440, Florida Statutes, as presently written
or hereafter amended, and all applicable federal laws. In addition, the policy lies) must include: Employers' Liability
at the statutory coverage amount The FIRM must further ensure that all of its Subcontractors maintain appropriate
levels of Worker's Compensation Insurance.
Commercial Comprehensive General Liability insurance with broad form endorsement, as well as automobile
liability, completed operations and products liability, contractual liability, severability of interest with cross liability
provision, and personal injury and property damage liability with limits of $1,000,000 combined single limit per
occurrence and $2,000,000 aggregate, including:
• Personal Injury: $1,000,000;
• Medical Insurance: $5,000 per person;
• Property Damage: $500,000 each occurrence;
Umbrella Commercial Comprehensive General Liability insurance must be written on a Florida approved
form with the same coverage as the primary insurance policy but in the amount of $1,000,000 per claim and
$2,000,000 Annual Aggregate. Coverage must be afforded on a form no more restrictive than the latest edition of
the Comprehensive General Liability policy, without restrictive endorsements, as filed by the Insurance Services
Office, and must include:
(a) Premises and Operation
(b) Independent Contractors
(c) Products and/or Completed Operations Hazard
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(d) Explosion, Collapse and Underground Hazard Coverage
(e) Broad Form Property Damage
(f) Broad Form Contractual Coverage applicable to this specific Contract, including any hold harmless and/or
indemnification agreement.
(g) Personal Injury Coverage with Employee and Contractual Exclusions removed, with minimum limits of
coverage equal to those required for Bodily Injury Liability and Property Damage Liability.
Business Automobile Liability with minimum limits of One Million Dollars ($1,000,000.00) plus an additional
One Million Dollar ($1,000,000.00) umbrella per occurrence combined single limit for Bodily Injury Liability and
Property Damage Liability. Umbrella coverage must be afforded on a form no more restrictive than the latest edition
of the Business Automobile Liability policy, without restrictive endorsements, as filed by with the state of Florida,
and must include:
(a) Owned Vehicles.
(b) Hired and Non -Owned Vehicles
(c) Employers' Non -Ownership
Subcontracts: The FIRM agrees that if any part of the Work under the Contract is sublet, the subcontract must
contain the same insurance provision as set forth in these insurance and indemnification requirements, other than
the Fire and Extended Coverage Insurance and substituting the word Subcontractor for the word FIRM where
applicable.
Fire and Extended Coverage Insurance (Builders' Risk), IF APPLICABLE:
A. In the event that this contract involves the construction of a structure, FIRM must maintain, with an
Insurance Company or Insurance Companies acceptable to the CITY, "Broad" form/All Risk Insurance on
buildings and structures, including Vandalism & Malicious Mischief coverage, while in the course of
construction, including foundations, additions, attachments and all permanent fixtures belonging to and
constituting a part of said buildings or structures. The policy or policies must also cover machinery, if the
cost of machinery is included in the Contract, or if the machinery is located in a building that is being
renovated by reason of this contract. The amount of insurance must, at all times, be at least equal to the
replacement and actual cash value of the insured property. The policy must be in the name of the CITY
and the CONTRACTOR, as their interest may appear, and must also cover the interests of all
Subcontractors performing Work.
B. All of the provisions set forth in the Miscellaneous section below apply to this coverage unless it would be
clearly not applicable.
Miscellaneous:
A. If any notice of cancellation of insurance or change in coverage is issued by the insurance company or
should any insurance have an expiration date that will occur during the period of this contract, the FIRM
Is responsible for securing other acceptable insurance prior to such cancellation, change, or expiration so
as to provide continuous coverage as specified in this section and so as to maintain coverage during the
life of this Contract.
B. All deductibles must be declared by the FIRM and must be approved by the CITY. At the option of the
CITY, either the FIRM must eliminate or reduce such deductible or the FIRM must procure a Bond, in a
form satisfactory to the CITY covering the same.
C. The policies must contain waiver of subrogation against CITY where applicable, must expressly provide
that such policy or policies are primary over any other collectible insurance that CITY may have. The CITY
reserves the right at any time to request a copy of the required policies for review. All policies must
contain a "severability of interest" or "cross liability" clause without obligation for premium payment of
the CITY as well as contractual liability provision covering FIRM's duty to indemnify the City as provided
in this Agreement.
D. Before starting the Work, the FIRM must deliver to the CITY and CONSULTANT certificates of such
insurance, acceptable to the CITY, as well as the insurance binder, if one is issued, the insurance policy,
including the declaration page and all applicable endorsements and provide the name, address and
telephone number of the insurance agent or broker through whom the policy was obtained. The insurer
must be rated A.VII or better per A.M. Best's Key Rating Guide, latest edition and authorized to issue
insurance in the State of Florida. All insurance policies must be written on forms approved by the State of
Florida and they must remain in full force and effect for the duration of the contract period with the CITY.
The FIRM may be required by the CITY, at its sole discretion, to provide a "certified copy" of the Policy
(as defined in Article I of this document) which must include the declaration page and all required
endorsements. In addition, the FIRM must deliver, at the time of delivery of the insurance certificate, the
following endorsements:
(1) a policy provision or an endorsement with substantially similar provisions as follows:
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"The City of South Miami is an additional insured. The insurer must pay all sums that the City of
South Miami becomes legally obligated to pay as damages because of 'bodily injury", 'property
damage', or "personal and advertising injury" and it will provide to the City all of the coverage that
is typically provided under the standard Florida approved forms for commercial general liability
coverage A and coverage B' ;
(2) a policy provision or an endorsement with substantially similar provisions as follows:
"This policy must not be cancelled (including cancellation for non-payment of premium),
terminated or materially modified without first giving the City of South Miami ten (10) days
advanced written notice of the intent to materially modify the policy or to cancel or terminate the
policy for any reason. The notification must be delivered to the City by certified mail, with proof
of delivery to the City."
If the FIRM is providing professional services, such as would be provided by an architect, engineer, attorney,
or accountant, to name a few, then in such event and in addition to the above requirements, the FIRM
must also provide Professional Liability Insurance on a Florida approved form in the amount of $1,000,000
with deductible per claim if any, not to exceed 5% of the limit of liability providing for all sums which the
FIRM becomes legally obligated to pay as damages for claims arising out of the services or work performed
by the FIRM its agents, representatives, Sub Contractors or assigns, or by any person employed or retained
by him in connection with this Agreement. This insurance must be maintained for four years after
completion of the construction and acceptance of any Project covered by this Agreement. However, the
FIRM may purchase Specific Project Professional Liability Insurance, in the amount and under the terms
specified above, which is also acceptable. No insurance may be issued by a surplus lines carrier unless
authorized in writing by the city at the city's sole, absolute and unfettered discretion.
Indemnification Requirement
A. FIRM accepts and voluntarily incurs all risks of any injuries, damages, or harm which might arise during
the work or event that is occurring on the CITY's property due to the negligence or other fault of FIRM or anyone
acting through or on behalf of FIRM.
B. FIRM must indemnify, defend, save and hold CITY, its officers, affiliates, employees, successors and
assigns, harmless from any and all damages, claims, liability, losses, claims, demands, suits, fines, judgments or cost
and expenses, including reasonable attorney's fees, paralegal fees and investigative costs incidental there to and
incurred prior to, during or following any litigation, mediation, arbitration and at all appellate levels, which may be
suffered by, or accrued against, charged to or recoverable from the City of South Miami, its officers, affiliates,
employees, successors and assigns, by reason of any causes of actions or claim of any kind or nature, including claims
for injury to, or death of any person or persons and for the loss or damage to any property arising out of a negligent
error, omission, misconduct, or any gross negligence, intentional act or harmful conduct of FIRM, its
contractor/subcontractor or any of their officers, directors, agents, representatives, employees, or assigns, or anyone
acting through or on behalf of any of them, arising out of this Agreement, incident to it, or resulting from the
performance or non-performance of FIRM's obligations under this AGREEMENT.
C. FIRM must pay all claims, losses and expenses of any kind or nature whatsoever, in connection
therewith, including the expense or loss of the CITY and/or its affected officers, affiliates, employees, successors and
assigns, including their attorney's fees, in the defense of any action in law or equity brought against them and arising
from the negligent error, omission, or act of FIRM, its Sub -Contractor or any of their agents, representatives,
employees, or assigns, and/or arising out of, or incident to, this Agreement, or incident to or resulting from the
performance or non-performance of FIRM's obligations under this AGREEMENT.
D. FIRM agrees and recognizes that neither the CITY nor its officers, affiliates, employees, successors and
assigns are to be held liable or responsible for any claims, including the costs and expenses of defending such claims
which may result from or arise out of actions or omissions of FIRM, its contractor/subcontractor or any of their
agents, representatives, employees, or assigns, or anyone acting through or on behalf of the them, and arising out of
or concerning the work or event that is occurring on the CITY's property. In reviewing, approving or rejecting any
submissions or acts of FIRM, CITY in no way assumes or shares responsibility or liability for the acts or omissions
of FIRM, its contractor/subcontractor or any of their agents, representatives, employees, or assigns, or anyone acting
through or on behalf of them.
E. FIRM has the duty to provide a defense with an attorney or law firm approved by the City of South
Miami, which approval will not be unreasonably withheld.
F. However, as to design professional contracts, and pursuant to Section 725.08 (1), Florida Statutes,
none of the provisions set forth herein above that are in conflict with this subparagraph must apply and this
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subparagraph must set forth the sole responsibility of the design professional concerning indemnification. Thus,
the design professional's obligations as to the City and its agencies, as well as to its officers and employees, is to
indemnify and hold them harmless from liabilities, damages, losses, and costs, including, but not limited to,
reasonable attorneys' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct
of the design professional and other persons employed or utilized by the design professional in the performance of
the contract.
END OF SECTION
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EXHIBIT 3
RESPONDENTS BID FORM
PUBLIC RELATIONS CONSULTANT SERVICES
RFP #HR2020-22
THIS PROPOSAL IS SUBMITTED TO:
Shari Kamali
City Manager
City of South Miami
6130 Sunset Drive
South Miami, FL 33143
SUBMITTED THIS DAY OF
PROPOSAL SUBMITTED BY:
Company
Telephone Number
Name of Person Authorized to Submit Proposal E-mail Address
20
I. If this Proposal, including Exhibit 3 and Exhibit 4, is accepted, the undersigned Respondent agrees to
enter into a Contract with the City of South Miami in the form included in this Solicitation Package and to
perform and furnish all work as specified or indicated in this Solicitation, including as set forth in Exhibit
(Scope of Services, Attachment A), and Exhibit 3 for the Proposed Price as set forth below or in Exhibit
4, within the Contract Time and in accordance with the other terms and conditions of the Solicitation
Package.
2. Respondent accepts all of the terms and conditions of the Solicitation and Instructions to Respondents,
including without limitation those dealing with the disposition of Proposal/E-bid Bond, if required. This
Proposal will remain subject to acceptance for 180 calendar days after the day of the Proposal Opening.
The Respondent, by signing and submitting this proposal, agrees to all of the terms and conditions of the
form of contract that is a part of the Solicitation package with appropriate changes to conform to the
information contained in this E-bid Form. Respondent agrees to sign and submit the Bonds, if required
by this Solicitation, required insurance documents, and other documents required by the Solicitation,
including the Contract if not already submitted, within ten (10) calendar days after the date of the City's
Notice of Award.
3. In submitting this Proposal, Respondent represents that
a. Respondent has examined copies of all the Solicitation Documents and of the following Addenda, if any
(receipt of all which is hereby acknowledged.)
Addendum No. Dated:
b. Respondent has familiarized himself with the nature and extent of the Contract Documents, the proposed
work, site, locality, and all local conditions and laws and regulations that in any manner may affect cost,
progress, performance or furnishing of the Work.
c. Respondent has given the City written notice of all conflicts, errors or discrepancies that it has discovered
in the Contract Documents and, if any conflicts, errors or discrepancies have been found and notice
given, the Respondent represents, by submitting its proposal to the City, that the Respondent has
received sufficient notice of the resolution thereof from the City, that such resolution is acceptable to
Respondent and that the Respondent waives any claim regarding the conflicts, errors or discrepancies.
d. This Proposal is genuine and not made in the interest of or on behalf of any undisclosed person, firm or
corporation and is not submitted pursuant to any agreement or rules of any group, association,
organization, or corporation; Respondent has not directly or indirectly induced or solicited any other
45 of 58
Respondent to submit a false or sham Proposal; Respondent has not solicited or induced any person, firm
or corporation to refrain from responding; and Respondent has not sought by collusion or otherwise to
obtain for itself any advantage over any other Respondent or over the CITY.
4 Respondent understands and agrees that the Contract Price is the amount that it needs to furnish and install
all the Work complete and in place. The Schedule of Values, if required, is provided for the purpose of
Proposal Evaluation and when initiated by the CITY, it will form the basis for calculating the pricing of change
orders. The Contract Price may not be adjusted in any way to result in a deviation from the Schedule of
Values, except to the extent that the CITY changes the Scope of the Work after the Contract Date. As
such, the Respondent must furnish all labor, materials, equipment, tools, superintendence, and services
necessary to provide a complete, in place, Project for the Proposal Price. If this Solicitation requires the
completion of a Respondent Cost and Technical Proposal, EXHIBIT 4 as may be set forth in an exhibit
to this Solicitation, such proposal must be attached to this E-bid Form and will take the place of the Lump
Sum Price.-
S. Insert the following information for future communication with you concerning this Proposal:
RESPONDENT:
Address:
Telephone:
Facsimile:
Contact Person
6. The terms used in this Proposal which are defined in the Contract have the same meaning as is assigned to
them in the Contract Documents, unless specifically defined in this Solicitation Package.
7. If a Respondent's Cost & Technical Proposal is required by the Solicitation, Respondent hereby certifies
that all of the facts and responses to the questions posed in the Respondent's Cost & Technical Proposal,
EXHIBIT4, if such an exhibit is made a part of the Solicitation, are true and correct and are hereby adopted
as part of this E-bid Form, and are made a part of this proposal, by reference.
8. By submitting this proposal, I, on my own behalf and on behalf of the business that I represent, hereby agree
to the terms of the form of contract contained in the Solicitation package and I agree to be bound by those
terms, with any appropriate blank boxes, if any, checked and any blank lines filled in with the appropriate
information contained in the Solicitation Documents and this Proposal, or such information that the City
and I have agreed upon in the course of contract negotiations and which have been confirmed by the City
in writing, including e-mail confirmation, if any.
9. 1 hereby certify under penalties of perjury that I am the lawful representative of the business entity
referenced in this E-bid Form, that I have authority to E-bid for that entity, that I have authority to sign
contracts for that entity and bind it to those contract terms and that all of the information and
representations contained herein are true and correct.
By:
Signature
[print name]
[print title]
END OF SECTION
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EXHIBIT 4
RESPONDENTS COST & TECHNICAL PROPOSAL
PUBLIC RELATIONS CONSULTANT SERVICES
RFP #HR2020-22
Respondents to this RFP must complete and include the Respondent's Cost and Technical Proposal, in
accordance with Exhibit 1, Scope of Services, Attachment A, with their submittal. Failure to do so
shall render the Proposal non -responsive and the Proposal shall be rejected from further
consideration. Respondents shall submit a "Lump Sum" proposal for each year of the five-year
agreement.
A contract will be awarded for a one (1) year period. At the discretion of the City Manager, the
contract may be extended for four (4), one (1) year options -to -renew, for a total of five (5)
consecutive years. All work shall be in accordance with Attachment "A." "Scope of Services."
SUBMITTED THIS
PROPOSAL SUBMITTED BY:
YEAR I: $
YEAR 2: $
YEAR 3: $
YEAR 4: $
YEAR 5: $
TOTAL: $
DAY OF
Company
Name of Person Authorized to Submit Proposal
Signature
Title
20
Telephone Number
Fax Number
Email Address
END OF SECTION
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EXHIBIT 4A
RESPONDENTS RESPONSE TO SUPPLEMENTAL INSTRUCTIONS
AND RESPONSE TO THE SOLICITATION FORMAT FOR
RESPONDENT
PUBLIC RELATIONS CONSULTANT SERVICES
RFP #HR2020-22
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EXHIBIT 5
EVALUATION SELECTION
PUBLIC RELATIONS CONSULTANT SERVICES
RFP #HR2020-22
Scoring and Ranking
Phase I - Competitive Selection -Ranking: maximum 100 points per committee
member. Proposals will be evaluated by an Evaluation Selection Committee which will evaluate
and rank proposals on the technical criteria listed below. The Evaluation Selection Committee
will be comprised of appropriate City personnel and/or members of the community, as deemed
necessary, with the appropriate experience and/or knowledge. Respondents deemed as best
suited and qualified will be selected by The Evaluation Selection Committee for discussion and/or
presentations, ranking and subsequent negotiations with the highest ranked consultant.
The criteria are itemized with their respective weights for a maximum total of one hundred
(100) points per Evaluation Selection Committee member.
The Technical Criteria used for determining qualifications for ranking include:
I. Qualifications, competency and technical expertise of the firm and personnel to perform
the services in accordance with the Scope of Services:
Maximum Points: 25
2. Format, professional appearance and layout of the Respondent provided "Sample City
News Update Issue" as described in the Scope of Services:
Maximum Points: 30
3. Pricing. How does the proposed bid price compare a) to other proposals and b) to
previous contract bid(s), current market trends and/or studies:
Maximum Points: 20
4. Samples of work and related past and/or current experience:
Maximum Points: 20
S. References/Good-standing with previous clients:
Maximum Points: 10
Phase 11- Oral Presentations
Upon completion of the criteria evaluation indicated above by the Evaluation Selection
Committee, including rating and ranking, the Evaluation Selection Committee may choose to
conduct an oral presentation and/or interviews with the Respondent (s) which the Evaluation
Selection Committee deems to warrant further consideration based on, among other
considerations, scores in clusters; based on the preliminary rating and rankings, and/or
maintaining competition.
Upon completion of the oral presentation(s) and/or interviews, the Evaluation Selection
Committee will perform a final review to re-evaluate, re -rate, and re -rank the Proposals
remaining in consideration based upon the written documents, combined with the oral
presentation.
END OF SECTION
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EXHIBIT 6
PROFESSIONAL SERVICE AGREEMENT
PUBLIC RELATIONS CONSULTANT SERVICES
RFP #H R2020-22
THIS AGREEMENT made and entered into this day of , 20 by and
between the City of South Miami, a municipal corporation of the State of Florida (hereinafter
referred to as Owner) by and through it is City Manager (hereinafter referred to as City) and
authorized to do business in the State of Florida
(hereinafter referred to as the "CONSULTANT"). In consideration of the premises and the
mutual covenants contained in this Agreement, the City of South Miami, through its City Manager,
and the CONSULTANT agree to the following terms and conditions:
1.0 General Provisions
I.1 A Notice to Proceed will be issued by the City Manager, or his designee, following the
signing of this Agreement. This Agreement does not confer on the CONSULTANT any
exclusive rights to perform work on behalf of the Owner other than the work described
in Notice to Proceed (hereinafter referred to as the "WORK"), nor does it obligate the
Owner in any manner to guarantee work for the CONSULTANT.
1.2The City agrees that it will furnish to the CONSULTANT all necessary and available
documents in the possession or control of the City pertaining to the WORK to be
performed under this Agreement promptly and upon request of the CONSULTANT
after the issuance of the Notice to Proceed.
1.3 The Solicitation documents for PUBLIC RELATIONS CONSULTANT SERVICES
RFP #HR2020-XX are attached hereto as Exhibit 3.
2.0 This Agreement and the Solicitation, Scope of Services, and Insurance & Indemnification
Requirements take precedence over the response to the City's PUBLIC RELATIONS
CONSULTANT SERVICES RFP #HR2020-XX.
3.0 Scope of Services The scope of services is as set forth in the solicitation documents or as
set forth in the attached as Exhibit I, Attachment A which are identical to RFP
Exhibit I, Attachments A.
4.0 Time for Completion
4.1 The services to be rendered by the CONSULTANT for any WORK must be commenced
upon receipt of a written Notice to Proceed from the City subsequent to the execution
of this Agreement and must be completed within the time based on reasonable
determination, stated in the said Notice to Proceed or as otherwise agreed to in writing
and signed by the parties to this Agreement.
4.2 A reasonable extension of time will be granted in the event there is a delay on the part
of the City in fulfilling its part of the Agreement, change of scope of work or should any
other events beyond the control of the CONSULTANT render performance of its duties
impossible.
5.0 Basis of Compensation: The fees for services of the CONSULTANT will be determined by
one of the following methods or a combination thereof, as mutually agreed upon by the City
and the CONSULTANT.
S. I A fixed sum: The fee for a task or a scope of work may be a fixed sum as mutually agreed
upon by the City and the CONSULTANT and if such an agreement is reached, it must be
in writing, signed by the CONSULTANT and attached hereto as Exhibit
5.2 Hourly rate fee: If there is no fixed sum or if additional work is requested without an
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agreement as to a fixed sum, the City agrees to pay, and the CONSULTANT agrees to
accept, for the services rendered pursuant to this Agreement, fees in accordance with the
hourly rates that will include all wages, benefits, overhead and profit and it must be in
writing, signed by the CONSULTANT and attached hereto as Exhibit .
6.0 Payment and Partial Payments. The City will make monthly payments or partial payments to
the CONSULTANT for all authorized WORK performed during the previous calendar
month as set forth in Exhibit schedule of payment or, if no schedule of payment is
attached to this Agreement then payment will be made, 30 days following the receipt of
CONSULTANT's invoice, as the work progresses but only for the work actually performed.
7.0 Right of Decisions. All services must be performed by the CONSULTANT to the
satisfaction of the City Manager, who will decide all questions, difficulties and disputes of
whatever nature which may arise under or by reason of this Agreement, the prosecution
and fulfillment of the services, and the character, quality, amount and value. The City
Manager's decisions upon all claims, questions, and disputes will be final, conclusive and
binding upon the parties.
8.0 Ownership of Documents. All reports, documents, plans, information and data developed
by the CONSULTANT for the purpose of this Agreement will become the property of the
City without restriction or limitation.
9.0 Audit Rights. The City reserves the right to audit the records of the CONSULTANT related
to this Agreement at any time during the execution of the WORK and for a period of one
year after final payment is made. This provision is applicable only to projects that are paid
on a time or cost basis.
10.0 Subletting. The CONSULTANT may not assign or transfer its rights under this Agreement
without the express written consent of the City. The City will not unreasonably withhold
and/or delay its consent to the assignment of the CONSULTANT's rights. The City may, in
its sole discretion, allow the CONSULTANT to assign its duties, obligations and
responsibilities provided the assignee meets all the City's requirements to the City's sole
satisfaction. The CONSULTANT may not subcontract this Agreement or any of the services
to be provided by it without prior written consent of the City. Any assignment or
subcontracting in violation hereof will be void and unenforceable.
I.OUnauthorized Aliens: The employment of unauthorized aliens by the CONSULTANT is
considered a violation of Federal Law. If the CONSULTANT knowingly employs
unauthorized aliens, such violation will be cause for unilateral cancellation of this Agreement.
This applies to any sub -CONSULTANT used by the CONSULTANT as well. The City
reserves the right at its discretion, but does not assume the obligation, to require proof of
valid citizenship or, in the alternative, proof of a valid green card for each person employed
in the performance of work or providing the goods and/or services for or on behalf of the
City including persons employed by any independent contractor. By reserving this right, the
City does not assume any obligation or responsibility to enforce or ensure compliance with
the applicable laws and/or regulations.
12.OWarranty. The CONSULTANT warrants that it has not employed or retained any company
or person, other than a bona fide employee working solely for the CONSULTANT, to solicit
or secure this contract and that it has not paid or agreed to pay any company or person
other than a bona fide employee working solely for the CONSULTANT any fee, commission,
percentage fee, gifts or any other considerations contingent upon or resulting from the
award or making of this contract. For breach or violation of this warranty, the City will have
the right to annul this contract without liability.
13.OTermination. It is expressly understood and agreed that the City may terminate this
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Agreement for any reason, or no reason, and without penalty, by either declining to issue
Notice to Proceed authorizing WORK, or, if a Notice to Proceed is issued, City may
terminate this Agreement by written notice to CONSULTANT, and in either event the
City's sole obligation to the CONSULTANT will be payment for the work previously
authorized and performed in accordance with the provisions of this Agreement. Payment
will be determined based on the work performed by the CONSULTANT up to the time of
termination. Upon termination, the City will be entitled to a refund of any monies paid for
any work that was not performed.
14.OTerm. The initial Contract will commence on the date set forth in the Notice to Proceed
and will continue for a period of one ( 1)�with an opportunity for the City to extend
the Contract, at the City Manager's discretion, for fo�4)�Year Option to Renew,
(renewal period,) for a term not to exceed five (5) consecutive years, at the same terms,
conditions and prices. This Agreement will remain in force until the end of the term, which
includes all authorized renewals, or unless otherwise terminated by the City.
S.ODefault. In the event either party fails to comply with the provisions of this Agreement, the
aggrieved party may declare the other party in default and notify the defaulting party in
writing. If City is in default, the CONSULTANT will only be compensated for any completed
professional services and CONSULTANT will not be entitled to any consequential or delay
damages. In the event partial payment has been made for such professional services not
completed, the CONSULTANT must return such sums to the City within ten (10) days after
notice that said sums are due. In the event of any litigation between the parties arising out
of or relating in any way to this Agreement or a breach thereof, each party will bear its own
costs and legal fees.
16.01nsurance and Indemnification. The CONSULTANT agrees to comply with City's
Insurance and Indemnification requirements that are set forth in Exhibit 2 which
is identical to RFP Exhibit 2
17.OAgreement Not Exclusive. Nothing in this Agreement is intended to prevent the City from
employing other CONSULTANTS to perform the same or similar services.
18.0Codes, Ordinances and Laws. The CONSULTANT agrees to abide and be governed by all
duly promulgated and published municipal, County, state and federal codes, statutes,
ordinances, rules, regulations and laws which have a direct bearing on the WORK involved
on this project.
19.OTaxes. CONSULTANT is responsible for payment of all federal, state, and/or local taxes
related to the Work, inclusive of sales tax if applicable.
20.ODrug Free Workplace. CONSULTANT must comply with City's Drug Free Workplace
policy which is made a part of this Agreement by reference.
21.01ndependent Contractor. CONSULTANT is an independent entity under this Agreement,
and nothing contained herein will be construed to create a partnership, joint venture, or
agency relationship between the parties.
22.ODuties and Responsibilities. CONSULTANT agrees to provide its services during the term
of this Agreement in accordance with all applicable laws, rules, regulations, of the federal,
state, and City, which may be applicable to the service being provided.
23.01-icenses and Certifications. CONSULTANT must secure all necessary business and
professional licenses at its sole expense prior to executing the Agreement.
24.00hange Orders: No additional Work or extras may be done unless the same is duly
authorized in writing and in advance of the work by the City Manager and in accordance
with the Contract Documents and approved by the City Attorney as to form and legality.
However, the City Manager's authority to approve a change in the work may not exceed
$5,000 in total, taking into consideration all the prior changes, if any.
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25.OEntire Agreement Modification. and Binding Effect: This Agreement constitutes the entire
agreement of the parties, incorporates all the understandings of the parties and supersedes
any prior agreements, understandings, representation or negotiation, whether written or
oral. This Agreement may not be modified or amended except in writing, signed by both
parties hereto. If this Agreement is required to be approved by the City Commission, then
upon approval by resolution of the City Commission, the City Commission will be deemed
to be a party hereto. This Agreement is binding upon and inures to the benefit of the City
of South Miami and CONSULTANT and to their respective heirs, successors and assigns.
No modification or amendment of any terms or provisions of this Agreement will be valid
or binding unless it complies with this paragraph. This Agreement, in general, and this
paragraph may not be modified or amended by acts or omissions of the parties. If this
Agreement was required by ordinance or the City Charter to be approved by the City
Commission, no amendment to this Agreement will be valid unless approved by the City
Commission.
26.OLury Trial. City and CONSULTANT knowingly, irrevocably, voluntarily and intentionally
waive any right either may have to a trial by jury in State or Federal Court proceedings in
respect to any action, proceeding, lawsuit or counterclaim arising out of this Agreement or
the performance of the Work thereunder.
27.OValidity of Executed Copies. This Agreement may be executed in several counterparts, each
of which will be construed as an original.
28.011ules of Interpretation: Throughout this agreement the pronouns that are used may be
substituted for male, female or neuter, whenever applicable and the singular words
substituted for plural and plural words substituted for singular wherever applicable.
29.OSeverability. If any term or provision of this Agreement or the application thereof to any
person or circumstance are, to any extent, deemed to be invalid or unenforceable, the
remainder of this Agreement, or the application of such term or provision to persons or
circumstances, other than those to which it is held invalid or unenforceable, will not be
affected thereby and each and every other term and provision of this Agreement will be valid
and enforceable to the fullest extent permitted by law.
30.00umulative Remedies: The duties and obligations imposed by the contract documents, if
any, and the rights and remedies available hereunder, and, in particular but without limitation,
the warranties, guarantees and obligations imposed upon CONSULTANT by the Contract
Documents, if any, and this Agreement and the rights and remedies available to the City
hereunder, will be in addition to, and will not be construed in any way as a limitation of, any
rights and remedies available at law or in equity, by special guarantee or by other provisions
of the Contract Documents, if any, or this Agreement. In order to entitle any party to
exercise any remedy reserved to it in this Agreement, or existing in law or in equity, it will
not be necessary to give notice, other than such notice as maybe herein expressly required.
No remedy conferred upon or reserved to any parry hereto, or existing at law or in equity,
will be exclusive of any other available remedy or remedies, but each and every such remedy
will be cumulative and will be in addition to every other remedy given under this Agreement
or hereafter existing at law or in equity. No delay or omission to exercise any right or power
accruing upon any default may impair any such right or power nor may it be construed to
be a waiver thereof, but any such right and power may be exercised from time to time as
often as may be deemed expedient.
31.ONon-Waiver. City and CONSULTANT agree that no failure to exercise and no delay in
exercising any right, power or privilege under this Agreement on the part of either parry will
operate as a waiver of any right, power, or privilege under this Agreement No waiver of
this Agreement, in whole or part, including the provisions of this paragraph, may be implied
53 of 58
by any act or omission and will only be valid and enforceable if in writing and duly executed
by each of the parties to this Agreement. Any waiver of any term, condition or provision of
this Agreement will not constitute a waiver of any other term, condition or provision hereof,
nor will a waiver of any breach of any term, condition or provision constitute a waiver of
any subsequent or succeeding breach. The failure to enforce this Agreement as to any
breach or default will not act as a waiver of any subsequent breach or default.
32.ONo Discrimination and Equal Employment: No action may be taken by the CONSULTANT,
nor will it permit any acts or omissions which result in discrimination against any person,
including employee or applicant for employment on the basis of race, creed, color, ethnicity,
national origin, religion, age, sex, familial status, marital status, ethnicity, sexual orientation
or physical or mental disability as proscribed by law and that it will take affirmative action to
ensure that such discrimination does not take place. The CONSULTANT must comply with
the Americans with Disabilities Act and it will take affirmative action to ensure that such
discrimination does not take place. The City of South Miami's hiring practices strive to
comply with all applicable federal regulations regarding employment eligibility and
employment practices in general. Thus, all individuals and entities seeking to do work for
the City are expected to comply with all applicable laws, governmental requirements and
regulations, including the regulations of the United States Department of Justice pertaining
to employment eligibility and employment practices. By signing this Agreement, the
CONSULTANT hereby certifies under penalty of perjury, to the City, that CONSULTANT
follows all applicable regulations and laws governing employment practices.
33.OGoverning Laws. This Agreement and the performance of services hereunder will be
governed by the laws of the State of Florida, with exclusive venue for the resolution of any
dispute being a court of competent jurisdiction in Miami -Dade County, Florida.
34.0Effective Date. This Agreement will not become effective and binding until it has been
executed by both parties hereto, and approved by the City Commission if such approval is
required by City's Charter or City Ordinance, and the effective date will be the date of its
execution by the last party so executing it.
35.OThird Party Beneficiary. It is specifically understood and agreed that no other person or
entity may be a third party beneficiary hereunder, and that none of provisions of this
Agreement are for the benefit of or be enforceable by anyone other than the parties hereto,
and that only the parties hereto will have any rights hereunder.
36.OFurther Assurances. The parties hereto agree to execute all other and further documents
as might be reasonably necessary to ratify, confirm, and effectuate the intent and purposes
of this Agreement.
37.OTime of Essence. Time is of the essence of this Agreement.
38.0Interpretation. This Agreement may not be construed more strongly against either party
hereto, regardless of who was more responsible for its preparation.
39.OForce Majeure. Neither party hereto may be in default of its failure to perform its obligations
under this Agreement if caused by acts of God, civil commotion, strikes, labor disputes, or
governmental demands or requirements that could not be reasonably anticipated and the
effects avoided or mitigated. Each party must notify the other of any such occurrence.
40.0Subcontracting: If allowed by this Agreement, the CONSULTANT will be as fully responsible
to the City for the acts and omissions of its subcontractors/subconsultants as it is for the
acts and omissions of people directly employed by it. All subcontractors' and subconsultants'
Agreements, if allowed by this Agreement, must be approved by the City. The
CONSULTANT must require each subcontractor, who is approved by the City, to agree in
the subcontract to observe and be bound by all obligations and conditions of this Agreement
to which CONSULTANT is bound.
54 of 58
41.OPublic Records: CONSULTANT and all of its subcontractors are required to comply with
the public records law (s.1 19.0701) while providing goods and/or services on behalf of the
City and the CONSULTANT, under such conditions, must incorporate this paragraph in all
of its subcontracts for this Project and must: (a) Keep and maintain public records that
ordinarily and necessarily would be required by the public agency in order to perform the
service; (b) Upon request from the public agency's custodian of public records, provide the
public agency with a copy of the requested records or allow the access to public records to
be inspected or copied within a reasonable time on the same terms and conditions that the
public agency would provide the records and at a cost that does not exceed the cost
provided in this chapter or as otherwise provided by law; (c) Ensure that public records that
are exempt or confidential and exempt from public records disclosure requirements are not
disclosed except as authorized by law for the duration of the contract term and following
completion of the contract if the CONSULTANT does not transfer the records to the public
agency; (d) Upon completion of the contract, meet all requirements for retaining public
records and transfer, at no cost, to the public agency all public records in possession of the
CONSULTANT or keep and maintain public records required by the public agency to
perform the service. If the CONSULTANT transfers all public records to the public agency
upon completion of the contract, the CONSULTANT will, upon Termination of the
contract, destroy any duplicate public records that are exempt or confidential and exempt
from public records disclosure requirements. If the CONSULTANT keeps and maintains
public records upon completion of the contract, the CONSULTANT must meet all
applicable requirements for retaining public records. All records stored electronically must
be provided to the public agency, upon request from the public agency's custodian of public
records, in a format that is compatible with the information technology systems of the public
agency. IF THE CONSULTANT HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO
THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT
305-663-6340; E-mail: npayne southmiamifl.gov; 6130 Sunset Drive, South
Miami, FL .33143.
42.ONotices. Whenever notice is required or permitted herein, it must be delivered by hand
delivery, e-mail (or similar electronic transmission), facsimile transmission or certified mail,
with return receipt requested and will be deemed delivered on the date shown on the e-
mail or delivery confirmation for any facsimile transmission or, if by certified mail, the date
on the return receipt or the date shown as the date same was refused or unclaimed. If hand
delivered to the City, a copy must be stamped with the official City receipt stamp showing
the date of deliver; otherwise the document will not be considered to have been delivered.
Notices must be delivered to the following individuals or entities at the addresses (including
e-mail) or facsimile transmission numbers set forth below:
To City: City Manager,
6130 Sunset Dr.
South Miami, FL 33143 Fax:
E-mail: skamali@southmiamifl.gov
With copies to: City Attorney
6130 Sunset Dr.
South Miami, FL 33143
Fax: (305) 341-0584
E-mail: tpeepelG)southmiamifl.gov
55 of 58
To CONSULTANT:
E-mail:
Fax:
43.0 Corporate Authority: The CONSULTANT and its representative who signs this
Agreement hereby certifies under penalty of perjury that the CONSULTANT and its
representative have, and have exercised, the required corporate power and that they
have complied with all applicable legal requirements necessary to adopt, execute and
deliver this Agreement and to assume the responsibilities and obligations created
hereunder; and that this Agreement is duly executed and delivered by an authorized
corporate officer, in accordance with such officer's powers to bind the CONSULTANT
hereunder, and constitutes a valid and binding obligation enforceable in accordance with
its terms, conditions and provisions.
IN WITNESS WHEREOF, this Agreement is accepted and subject to the
terms and conditions set forth herein.
ATTESTED:
By:
Nkenga A. Payne, CMC
City Clerk
Read and Approved as to Form, Language,
Legality and Execution thereof:
By:
Thomas F. Pepe
City Attorney
CONSULTANT
By:
(Print Name Above)
City of South Miami
By:
Shari Kamali
City Manager
END OF SECTION
56 of 58
EXHIBIT 7
City of South Miami E-bid Protest Procedures
RESOLUTION OF PROTESTED SOLICITATIONS AND AWARDS
(FORMAL PROCEDURE)
PUBLIC RELATIONS CONSULTANT SERVICES
RFP #HR2020-22
The following procedures will be used for resolution of protested solicitations and awards. The word "E-
bid", as well as all of its derivations, shall mean a response to a solicitation, including requests for proposals,
requests for a letter of interest and requests for qualifications.
(a) Notice of Intent to Protest. Any actual or prospective E-bidder who perceives itself to be
aggrieved in connection with any formal solicitation or who intends to contest or object to any E-bid
specifications or any E-bid solicitation shall file a written notice of intent to file a protest with the City
Clerk's office within three calendar days prior to the date set for opening of E-bids. A notice of intent to
file a protest is considered filed when received by the City Clerk's office by e-mail or, if hand delivered,
when stamped with the City Clerk's receipt stamp containing the date and time of receipt of a notice of
intent to file a protest Any actual responsive and responsible E-bidder who perceives itself to be aggrieved
in connection with the recommended award of a contract and who wishes to protest the award, shall file
a written notice of intent to file a protest with the City Clerk's office within three calendar days after the
City Commission meeting at which the recommendation is considered for action. A notice of intent to
file a protest is considered filed when received by the City Clerk's office by e-mail or, if hand delivered,
when stamped with the City Clerk's receipt stamp containing the date and time of receipt
(b) Protest of solicitation. A protest of the solicitation or award must be in writing ("Protest Letter")
and submitted to the City Clerk's office within five calendar days after the date of the filing of the notice
of intent to file a protest The Protest Letter is considered filed when the Protest Letter and the required
filing fee of $1,000 are both timely received by the City Clerk's office. In order for the Protest Letter and
filing fee to be considered timely delivered by hand delivery, the date stamp of the Clerk's office must
appear on the original Protest Letter and/or a copy of the Protest Letter and the date stamp must also
appear on a copy of the check issued for the payment of the filing fee, or, if payment is made in cash, a
receipt must be issued by the Clerk's office reflecting the date of receipt of the payment While the Clerk
may accept the Protest Letter by email, the Protest Letter shall not be considered to be timely received
until and unless the required filing fee of $1,000 is received by the City Clerk's office and, if payment is in
cash, a receipt is issued with the date of the receipt of payment, or if payment is by check, a copy of the
check is stamped by the Clerk with the date stamp of the Clerk's office showing the date of receipt. The
Protest Letter shall state with particularity the specific facts and law upon which the protest is based, it
shall describe and attach all pertinent documents and evidence relevant and material to the protest and it
shall be accompanied by any required filing. The basis for review of the protest shall be the documents
and other evidence described in and attached to the Protest Letter and no facts, grounds, documentation,
or other evidence not specifically described in and attached to the Protest Letter at the time of its filing
shall be permitted or considered in support of the protest.
(c) Computation of time. No time will be added to the above time limits for service by mail. The
last day of the period so computed shall be included unless it is a Saturday, Sunday, or legal holiday in
which event the period shall run until the next day which is not a Saturday, Sunday, or legal holiday.
(d) Challenges. The written protest may not challenge the relative weight of the evaluation criteria
or any formula used for assigning points in making an award determination, nor shall it challenge the City's
determination of what is in the City's best interest which is one of the criteria for selecting an E-E-bidder
whose offer may not be the lowest E-bid price.
(e) Authority to resolve protests. The Purchasing Manager, after consultation with the City Attorney,
shall issue a written recommendation within ten calendar days after receipt of a valid Protest Letter. Said
recommendation shall be sent to the City Manager with a copy sent to the protesting party. The City
Manager may then, submit a recommendation to the City Commission for approval or disapproval of the
protest, resolve the protest without submission to the City Commission, or reject all proposals.
57 of 58
(f) Stay of procurement during protests. Upon receipt of a timely, proper and valid Protest Letter
filed pursuant to the requirements of this section, the City shall not proceed further with the solicitation
or with the award or execution of the contract until the protest is resolved by the City Manager or the
City Commission as provided in subsection (e) above, unless the City Manager makes a written
determination that the solicitation process or the contract award must be continued without delay in
order to avoid potential harm to the health, safety, or welfare of the public or to protect substantial
interests of the City or to prevent youth athletic teams from effectively missing a playing season.
END OF DOCUMENT
58 of 58
EXHIBIT 4
RESPONDENTS COST & TECHNICAL PROPOSAL
PUBLIC RELATIONS CONSULTANT SERVICES
RFP #HR2020-22
Respondents to this RFP must complete and include the Respondent's Cost and Technical Proposal, in
accordance with Exhibit 1, Scope of Services, Attachment A, with their submittal. Failure to do so
shall render the Proposal non -responsive and the Proposal shall be rejected from further
consideration. Respondents shall submit a "Lump Sum" proposal for each year of the five-year
agreement
A contract will be awarded for a one (1) year period. At the discretion of the City Manager, the
contract may be extended for four (4), one (1) year options -to -renew, for a total of five (5)
consecutive years. All work shall be in accordance with Attachment "A." "Scope of Services."
YEAR I: $ $18,000
YEAR 2:
$18,000
YEAR 3: $ $18,000
YEAR 4: $ $18,000
YEAR 5: $ $18,000
TOTAL: $ $90,000
SUBMITTED THIS 21 DAY OF October 2020 .
PROPOSAL SUBMITTED BY:
My PR Guru, LLC 561-676-4949
Company Telephone Number
Elliot Cohen n/a
Name of Pppo_n' o e 6'Su mit Proposal Fax Number
ellioIPgun� com
SigSignatureEmail My�Address
Owner
Tide
END OF SECTION
47 of 58
11/4/2020 Detail by Entity Name
pgpannieni of Stale / Divis nn of Gornarations / Search Records / Search y r*1y Nance I
Detail by Entity Name
Florida Limited Liability Company
MY PR GURU, LLC
Filing Information
Document Number
L16000200957
FEUEEN Number
814326343
Date Filed
10/31/2016
State
FL
Status
ACTIVE
Principal Address
11419 W. Palmetto Park Road,
#971402
BOCA RATON, FL 33497
Changed: 01/10/2018
Mailing Address
11419 W. Palmetto Park Road,
#971402
BOCA RATON, FL 33497
Changed: 01 /10/2018
gggistered Agent Name & Address
COHEN, ELLIOT
11419 W. Palmetto Park Rd. #971402
BOCA RATON, FL 33497
Address Changed: 06/17/2017
Authorized Persons) Detail
Name & Address
Title AMBR
COHEN, ELLIOT
11419 W. Palmetto Park Rd. #971402
BOCA RATON, FL 33497
Annual Reports
Report Year Filed Date
search.sunbiz.org/Inquiry/CorporationSeardVSearchResultDotail?inquirytype=EntityNameBdirectionType=lnitial&searchNameOrder-MYPRGURU L1..
133
„t
1114/2020
Detail by Entity Name
2018 01 /10/2018
2019 01/23/2019
2020 03/17/2020
ftcumen# Images
=17/2020— ANNUAL, REPORT View image in PDF format
QUr 019 —ANNUAL REPORT View image in PDF fcrmat
0,1LfAi2OjS — ANNUAL REPORT View image in PDF format
C, fjj7/2A17 — ANNUAL REPORT View image in PDF format
j iQ1/2016 — F71gddo Limited LiabUlty View image in PDF format
134
search.stmbi¢.org/Inquiry/CorporationSearch/SearchResuitDetaii?inquirytype=EntityName&directionType=Initial&searchNameOrder=MYPRGURU L1... ,,z.
2020 FLORIDA LIMITED L.IASILITY COMPANY ANNUAL. REPORT
DOCUMENT# L16000200957
Entity Name: MY PR GURU, LLC
Current Principal Place of Business:
11419 W. PALMETTO PARK ROAD,
#971402
BOCA RATON, FL 33497
Current Mailing Address:
11419 W. PALMETTO PARK ROAD,
#971402
BOCA RATON, FL 33497 US
FEI Number: 81-4326343
Name and Address of Current Registered Agent:
COHEN, ELLIOT
11419 W. PALMETTO PARK RD. #971402
BOCA RATON, FL 33497 US
FILED
Mar 17, 2020
Secretary of State
9112608976CC
Certificate of Status Desired: No
The above named entity submits this statement for the purpose of changing its registered office or registered agent, or both, in the State of Florida.
SIGNATURE:
Electronic Signature of Registered Agent Date
Authorized Person(s) Detail:
Title AMBR
Name COHEN, ELLIOT
Address 11419 W. PALMETTO PARK RD.
#971402
City -State -Zip: BOCA RATON FL 33497
I hereby cer* that the information Micated on this report or supplemental report is true and accurate and that my electronic signature shan have the some tega/ effect as it made under
oath; that I am a managbrg member or manager of the lknfted nabinty company or the receiver or trustee empowerod to execute this report as required by Chapter 605. Florida Statutes; and
that my name appows above, or on an attachment with aU other /&a empowered.
SIGNATURE: ELLIOT COHEN PRINCIPAL 03/17/2020
Electronic Signature of Signing Authorized Person(s) Detail
Date
135
0� ALM
Discover. Connect. Compete.
Please Remit To:
CITY OF SOUTH MIAMI
ALM Media, LLC n �,
PO Box 936174
Atlanta, GA 31193-;174
CPtY CLERK'S OFFICE
ECEIVE
OCT 13 2020
Y CLERK'S OFFICE
Daily Business Review
Miami Dade
Customer No: 9005479
Attention To: NKENGA "NIKKI" PAYNE Invoice #: 111114903950929
NKENGAA. PAYNE Invoice Dale: 09/29/2020
6130 SUNSET OR Due Date: Due Upon Receipt
SOUTH MIAMI, FL 33143 AMOUNTDUE: stle.7a
Amount RemiUad
PLEASE RETURN THIS SECTION WITH PAYMENT
Daily Business Review
Miami Dade
Invoice Date: 0912912020 Customer#: 9005479
MRIIFAE
iesolotI Descdpuan Amount
1000049,0395-0929 PlacementlPosition: Bids/Heamgs/Meebngs/Ordinances/Bid Notices & RFPs S116.73
Run Dates: 09/29/2020
Ad Size: 2 x 6.67 Inches
Subtotal 5716.73
CITY OF SOUTH MIAMI - RFP #HR2020.22
Total Due S116.73
Visit our online payment portal at http:llalmpaymentcenter.com to pay via credit card
For Ellllnp questions, please email: ALMcollemlonlitalm.com.
afto
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136
MIAMI DAILY BUSINESS REVIEW
Published Daiy accept Saturday Sunday am
Legal Hol days
Miami, Momi-Dade County, Florida
STATE OF FLORIDA
COUNTY OF MIAMI-DADE:
Before the undersigned authonty personally appeared
GUILLERMO GARCIA, who on oath says that he or she is the
DIRECTOR OF OPERATIONS, Legal Notices of the Miami Daily
Business Review Mile Miami Review, a daily (except
Saturday, Sunday and Legal Holidays) newspaper,
published at Miami in Miami -Dade County, Florida: that the
attached copy of advertisement being a Legal Advertisement
of Notice in the matter of
CITY OF SOUTH MIAMI - RFP aHR2020-22
in the )00 X Court,
was published in said newspaper In the Issues of
09/292020
Adam fuller says that the said Miami Daily Business
Review is a newspaper published at Miami, in said Miami -Dade
County, Florida and that the mid newspaper has heretofore
been continuously published in said Miami -Dade County. Florida
each day (except Saturday, Sunday and Legal Holidays) and
has been entered as second class mail matter at the post
office in Miami in mid Miami -Dade County, Florida, for a period
of one year next preceding the first publication of the attached
copy of advertisement: and affiant further says that he or she
has neither paid not promised any person, firm or corporation
any discount, rebate, commission or refund for the purpose of
securing this advertisement for publication in the said
newspaper.
Swomlb and subscribetl before me this
29 dt 1 SEP BER, AD. 2020
( FAL)
GUILLERMO GARCIA personalty known to me
sour
Ov 'try
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<O RtO
CITY OF SOUTH MIAMI
PUBLIC RELATIONS CONSULTANT
SERVICES RFP SHR2020-22
SUBMITTAL DUE DATE:
OCTOBER 21, 2020 AT 10 AM
SOLICITATION COVER LETTER
The City is hereby requesting sealed responses to RFP IHR2020-22,
PUBLIC RELATIONS CONSULTANT SERVICES project. The purpose of
this Solicitation is to contract for the services necessary for the completion
of the project in accordance with the Scope of Services, (E)ORBIT L
Attachment A and Respondent's Cost and Technical Proposal, or the
plans and/or specifications, if any, described in this Solicitation (hereinafter
referred to as 'the Project' or'Project-).
Interested persons who wish to respond to this Solicitation can obtain
the complete Solicitation package by accessing the following webPage:
hftpJ/www.southmiamifl.gov/ which is the City of South Miami's web
address for solicitation information.
The City will only receive submittals electronically through the DemandStar
Electronic Bid System (E-Bidding). To register as a business, go to
hutp _network-demandster.comi See directions for registering and signing
sW
Into your DemandStar user account on the next page following the Solicitation
Cover Letter.
Proposals must be received electronically through DemandiSter, no later
than 10:00 A.M. local time (the 'Closing Dete') on October 21, 2020
and any Proposal received by the City through DernandStar after 10:00 am.
local time on said date will not be accepted under any circumstances.
Hand delivery will not be accepted.
—E-BID OPENING VIA VIDEO CONFEFIENGNG:- -, --
The opening of E-Bids for this solicitation will occur at 10:30 A.M. local
time on (the Closing Date, October 21, 2020. The City Clerk will conduct
the E-Sid Opening through video conferencing using the Zoom PlaUorm Members
of the public my view the meeting via Zoom at https Izoom.usll/dO5B83sm
or listen to the meeting on a dedicated phone One by dialing r1-786-635-IW3
Meeting ID: 3056636339.
Nkenga A. Payne, CMC
City Clerk
City of South Miami
929 20-26/0000491KI951,11
137
Member Name CITY OF SOUTH MIAMI
Bid Number RFP HR2020-22
Bid Name PUBLIC RELATIONS CONSULTANT
3 Document(s) found for this bid
14 Planholder(s) found
408 NOTIFIED
Supplier Name
Addressl
City
State
Zip
Phone
Attributes
ASGK Public Strategies LLC dba
Kivvit
222 W Merchandise Mart
Plaza
Chicago
IL
60654
Corcoran and Associates Inc/ dba
Corcoran Partners
19401 Shumard Oak Drive
Land 0 Lakes
FL
34638
8135270172
De Leon Business Consulting Group
LLC
4405 W 12th Lane #1 D
Hialeah
IFL
33012
Finn Partners
301 E 57th St
New York
NY
10022
12127151600
Ink Link Marketing LLC
6073 NW 167th Street
Hialeah
FL
33015
3056312283
Woman Owned
Jacober Creative
690 Lincoln Road, Suite 201
Miami Beach
FL
33139
3066723932
Kress Communications, LLC
689 NE 61 St.
Miami
FL
33137
3057632429
My PR Guru, LLC
11419 W. Palmetto Park
Road #191402
Boca Raton
IFL
33497
5616764949
O'Connell & Goldberg
1955 Harrison Street
Hollywood
FL
33020
19549649098
Public Communicators Group
17301 Biscayne Blvd
NORTH MIAMI
BEACH
FL
33160
Small Business
Quest Corporation of America
17720 Camelot Court
Land 0 Lakes
FL
00000
Small Business,
Woman Owned
Relebrand
800 Douglas Road
Coral Gables
IFL
33134
The Brand Advocates, Inc.
1951 NW 7th Avenue
Miami
IFL
33136
Tierra South Florida, Inc.
2765 Vista Parkway
West Palm Bea
FL
133411
15616878539
138
18SE NEIGHBORS SUND" MOVEMBER 12020
MIAMIHERALO.COM
GROSS GROCERS
Roaches, mold: South Florida
grocers fail inspection
BY DAWD I. NML
daruh0ml4mumaM.mm
Two national chains,
roaches, flies and mold
make appearances on this
geographically diverse
edition of Gross Grocers.
In a rarity, this look at
inspections of food sellers
and handlers hits for the
South Florida cycle — rep-
resentation from Miami -
Dade, Broward, Palm
Beach and Monroe coun-
ties.
Now the rules: Unlike
Florida Department of
Business and Professional
Regulation inspections of
restaurants, failing doesn't
mean a store gets closed
until it passes. But parts of
the store can be put under
a Stop Use order until the
problem gets properly
addressed. A place gets
enough Slop Use orders, it
might not have enough
parts of the store it can use
to make opening worth-
while.
What follows comes
from Florida Department
of Agriculture inspection of
groceries, supermarkets,
minimarts, convenience
stores, food storage, food
distribution and food pro-
testing facilities. If want a
place inspected or Want to
report a problem, don't
email us. Go to the Depart-
ment of Agriculture web -
site and file a complaint.
We don't decide who
gets inspected or how
strictly they get inspected.
We report without passion
or prejudice, but with a loaf
of humor.
In alphabetical order:
De Leon Seafood, 201
20th St., Marathon: We
onvlDI E. aezlNmumme,aNaom
Moldy peppers.
know things can be a little
more raw and outdoorsy in
the Keys, but even in Flip -
Flop Land, one must ob-
serve some indoor living
cleanliness rules.
Such as having a way to
wash, rinse and sanitize
cookware. "Warewash sink
was found outside, but not
attached."
And there needs to be a
hatudwash sink in the area
where the ready -to -eat
stone crabs are processed.
"Ceiling located above
the cooker for ready -to -eat
stone cabs was found
open, not sealed properly,
to prevent cross contam-
ination or protect food."
So, who knows what kind
of ceiling sauce dripped on
the stone crabs?
Fumro Supermarket,
13660 SW 56th St., West
Miami -Dade: Maybe it's
called "Futuro" because
that's when the owners
Plan to get the permit they
didn't have.
They also didn't have a
handwash sink in the food
service area "where the hot
box food items are served/
packaged and the pork
rinds/pork shoulders are
served/packaged for cus-
tomers."
They did have a hand -
washing sink that "shoots
water at the person wash-
ing hands from the base
where the faucet attaches
to the sink basin." Seems
like that would deter use.
Futuro's got until Dec. 3
to deal with that. More
immediately, they need to
address the employee
washing, rinsing, but not
sanitizing utensils and
dishes.
Also, the bread pudding,
flan and arroz con leche
bore no indication who
made them or from
whence they came. Bastard.
An ice machine had
"black, mold -like grime
encrusted on the interior
housing and icemaking
portion."
Papa Com's House,
15595 SW 177th Ave.,
South Miami -Dade: "No
toilet installed in a fixed
building is available on the
premises. Only a portable
restroom is available at the
location."
Having mystery food —
no manufacturer informa-
tion on custard, fruit in
syrup and pasta salad —
got all of that tossed.
Papa didn't stop being a
rolling stone long enough
to get a septic permit from
the Department of Health.
Stop Use orders already
sidelined all open food
handling areas, food equip-
ment and processing areas.
The inspection says Pa-
pa's folks moved some
equipment outside to the
taco food truck, which
would be covered by the
Florida Department of
Business and Professional
Regulation inspectors, and
promised to work from
there.
CITY OF SOUTH MIAMI, FLORIDA
NOTICE OF PUBLIC HEARINGS
In accordance wish City of South Mlaml Code, Chapter 286.011, Fla. Slat the City'a Home Rule
Powers, and the City Manager's dedarallon of a stale of emergency due to the Conmavbus, the
City will be holding its City Commission Meeting VIRTUALLY. The meeting is scheduled to begin
on Tuesday, November 17, 2020 at 7:00 p.m. to consider the following public hearing kemle):
The City Manager Is authorized to enter Into a mullFyear agreement with My PR Guru, LLC
for public relations consulting services.
A Resolution authorizing the City Manager to enter Into a three-year agreement with an
option to renew for a maximum of five consecutive years, with High Sources, Inc far
janitorial services at multiple City facilities.
A Resolution relating to a Waiver of Plat request to allow a subdivision of property located
at 5907 SW 80 Street and as legally described herein.
An Ordinance amending the City of South Miami Code of Ordinances, Chapter 2, Article I,
Section. 2.2.1 to change the time for submitting add -on items to the Agenda and providing
for attending Commission meetings remotely.
An Ordinance amending the City of South Miami Land Development Code, Section 20.6.1(A)
(B), (C) and Of to provide for virtual meetings, election day meeting conflicts, attendance
mutely, authority of the person chairing the meeting to make motions and vote on all
motions and clarifying that board members are nomination and not recommended for
membership.
Governor DeSanBs's Executive Order (E.O.) Number 20-69 suspended that portion of Section
166.041 (4), Fla. Slat., that required a quorum to be physically present to adopt revolutions and
enact ordinances. If E.O. No. 2059 la extended. City staff and all Commission members will
participate by video conferencing through the Zoom platform and members of the public may
join the moving via Zoom at (hfps://wom.u5fj/305663E338) and participate. If E.O. No. 20Eg
Is not extended, three members of the City Commissioner will be physically present in the City
Commission Chambers' and they will be broadcast on the Zoom platform along with all other
members of the Commission, City Staff and the public who may attend remotely from other
locations. It you desire to present evidence or you are unable to use Zoom, there are procedures
to follow and other options available Including a dedicated phone line to listen and participate in
the meeting and limited public attendance, all of which Is set forth in the meeting notice posted at
City Hall and at hftp://www.southmiamifl.gov/580/Public-Meetngs-Ndices. Anyone who wishes
to review pending application, supporting documentation or who desire to have documents
made available for viewing by everyone during the meeting must contact the City Clerk by calling
305-663-6340.
Note that pursuant to Florida Statutes 286.0105, a person who decides to appeal any decision
made by a Board, Agency or Commission with respect to any matter considered at be meeting
or hearing, a record of the proceedings will be required for said appeal and such person will be
required to have a verbatim transcript of the proceedings including the testimony and evidence
upon which the appeal is I. be based.
AOA To request a modification to a policy, practice or procedure or to reddest an auxiliary aide
or service in order to pancipate In a City program. activity or event, you must on or before
4:00 p.m. 3 business days before the meeting (not counting the day of the meeting) deliver your
request to the City Clerk by telephone: 305-663-6340, by mall of 6130 Sunset Drive. South
Miami. Florida or email at npayne, southmlamlll.fi v.
Nkenga A. Payne, CMC
City Clerk
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139
017E
MIAMI DAILY BUSINESS REVIEW
Published Daily except Saturday. Sunday and
Legal Holidays
Miami, Miami -Dade Cwray, Florida
STATE OF FLORIDA
COUNTY OF MIAMI-DADE:
Before the undersigned authority personally appeared
GUILLERMO GARCIA, who on oath says that he or she is the
DIRECTOR OF OPERATIONS. Legal Notices of the Miami Daily
Business Review f/k/a Miami Review, a daily (except
Saturday, Sunday and Legal Holidays) newspaper,
published at Miami in Miami -Dade County, Florida: that the
allached copy of advertisement, being a Legal Advertisement
of Notice in the matter of
CITY OF SOUTH MIAMI - PUBLIC HEARINGS - NOV. 17. 2020
In the XXXX Court,
was published in said newspaper in the Issues of
11/0612020
Alfient further says that the mid Miami Deily Business
Review is a newspaper published at Miami. In said Miami -Dade
County, Florida and that the said newspaper has heretofore
been continuously published in said Miami -Dade County, Florida
each day (except Saturday, Sunday and Legal Holidays) and
has been entered as second class mail matter at the post
office in Miami in said Miami -Dade County, Florida, for a period
of one year next preceding the first publication of the attached
copy of advertisement; and afhant further says that he or she
has neither paid nor premised any person, fmn or corporation
any discount, rebate, commission or refund for the purpose of
securing this advertisement for publication in the mid
newspaper. q"/"L LL?7-
Syram\J and subscribed before me this
6 day of NOVEkWR. A.D. 2020
(SEAL)
GUILLERMO GARCIA personally known to me
i
y
ncww+„•nn
192•a P
•DLO R1„
CITY OF SOUTH MIAMI, FLORIDA
NOTICE OF PUBLIC HEARINGS
In accordance with City of South Miami Code, Chapter 286.011, Fla. Slat,
the City's Home Rule Powers. and the City Manager's declaration of a
state of emergency due to the Coronavirus, the City will be holding its City
Commission Meeting VIRTUALLY. The meeting is scheduled to begin on
Tuesday, November_�7 2020 at 1M P.m.. to consider the following Public
hearing item(s):
The City Manager is authorized to enter Into a multi -year agreement
with My PR Guru, LLC for public relations consulting services.
A Resolution authorizing the City Manager to enter into a three-year
agreement with an option to renew for a maximum of five consecutive
years, with High Sources, Inc. for janitorial services at multiple City
facilities.
Aresolution relating to a Waiver of Plat request to allow a subdivision
of property located at 5907 SW 80 Street and as legally described
herein.
An Ordinance amending the City of South Miami Code of Ordinances,
Chapter 2, Article i, Section. 2-2-1 to change the time for submitting
add -on items to the Agenda and providing for attending Commission
meetings remotely.
An Ordinance amending the City of South Miami land Development
Code, Section 20.6.1(A) ft (q and (D) to provide for virtual meetings,
election day meeting conflicts, attendance remotely, authority, of the
person chairing the meeting to make motions and vote on all motions and
clarifying that board members are nomination and not recommended
for membership.
Governor DeSantis's Executive Order IF 0.) Number 20-69 suspended that
portion of Section 166.041(4), Fla. Stat., that required a quorum to be
aq CHRISTI1bi LYNN RAVIX physically present to adopt resolutions and enact ordinances. If E.O. No.
:f• ..,
CommissionAGG217771 20-69 is extended, City staff and all Commission members will participate
by video confer them through the Zoom platform
ps:/Iz and members of the
res NoYember 19, 2022 public may join the meeting via Zoom at (htlpsllzoom.usfj/30.66636338)
-'•,,°j'"°:: Borded Thu Troy Fain tr-turanro 890395.7919
and participate. If EO. No. 20-69 is not extended, three members of the
City Commissioner will be physically present in the City Commission
Chamberst and they will be broadcast on the Zoom platform along with all
lbl
Souh m lanl i
other members of the Commission, City Staff and the public who may
attend remotely from other locations. If you desire to present evidence or
you are unable to use Zoom, there are procedures to follow and other
Options available including a dedicated phone line to listen and participate
in the meeting and limited public attendance, all of which is set forth in the
meeting notice posted at City Hail and at http://wynv.southmiamifl.
gov/580/Public-Meetings-Notices. Anyone who wishes to review pending
application, supporting documentation or who desire to have documents
made available for viewing by everyone during the meeting must contact
the City Clerk by calling 305.663-6340.
Note that pursuant to Florida Statutes 286.0105, a person who decides to
appeal any decision made by a Board. Agency or Commission with respect
to any matter considered at its meeting or hearing, a record of the proceedings
will be required for said appeal and such person will be required to have a
verbatim transcript of the proceedings including the testimony and evidence
upon which the appeal is to be based.
ADA: To request a modification to a policy, practice or procedure or to
request an auxiliary aide or service in order to participate in a City program,
activity or event, you must on or before 4:00 p.m. 3 business days before
the meeting (not counting the day of the meeting) deliver your request to
the City Clerk by telephone: 305-663-6340, by mail at 6130 Sunset Drive,
South Miami, Florida or email at npayneithsouthmiar l.gov.
Nkenga A. Payne. CMC
City Clerk
1 The minimum standards for adopting a resoknion or enacting an ordinance
are set forth in 166.041(4) "' A majority of the members of the goyeming
body shelf constitute a quorum. An affirmative vote of a majority, of a quorum
present is necessary to enact any ordinance Or adopt any resolution. "'
11/6 20-5910MO497445M