Res No 166-20-15606RESOLUTION NO.:166-20-1S606
A Resolution authorizing the City Manager to enter into a three-year agreement with
an option to renew for a maximum of five consecutive years, with High Sources, Inc. for
janitorial services at multiple City facilities.
WHEREAS, the recommended awarded firm will replace the current vendor (Southern
Carpet Care Inc. DBA Elite Maintenance & Management Co. - $257,898 over 5 years), whose
contract will expire on Sunday, January 3, 2021 for janitorial services; and
WHEREAS, overseen by the City's Procurement Division, an evaluation selection
committee was made of management staff from the Parks and Recreation, Public Works and
Police Departments who analyzed proposals, checked references, conducted interviews, and
scored and ranked the proposals; and
WHEREAS, after a thorough review of all submittals, City staff recommends High Sources,
Inc. for the award as the most responsive and lowest vendor; and
WHEREAS, the total contract expenditure for new janitorial services is $233,400 over 5
years or $46,680 each year; and
WHEREAS, upon approval of this Resolution, the anticipated start date for the new
vendor, High Sources, Inc., is on Monday, January 4, 2021. The term of this agreement will be for
a period of three -years (3), with one (1) two-year (2) option -to -renew at the discretion of the City
Manager.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, FLORIDA:
Section 1. The foregoing recitals are hereby ratified and confirmed as being true and they
are incorporated into this resolution by reference as if set forth in full herein.
Section 2. The City Manager is authorized to enter into a three-year agreement with an
option to renew for a maximum of five consecutive years, with High Sources, Inc. for janitorial
services at multiple City facilities.
Section 3. The City Manager is authorized to expend $233,400 over 5 years or $46,680
each year for janitorial services beginning January 4, 2021. The expenditure shall be charged to
Building Maintenance Contractual Services, account number 001-1710-519-3450 with a current
balance of $93,591.
Section 4. Corrections. Conforming language or technical scrivener -type corrections may
be made by the City Attorney for any conforming amendments to be incorporated into the final
resolution for signature.
1
Res. No.166-20-15606
Section 5. Severability. If any section clause, sentence, or phrase of this resolution is for
any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall
not affect the validity of the remaining portions of this resolution.
Section 6. Effective Date. This resolution shall become effective immediately upon
adoption by vote of the City Commission.
PASSED AND ADOPTED this 17th day of November, 2020.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM
LANGUAGE, LEGALITY AND
EXECUTION HEREOF
CITY ATTORNEY
COMMISSION VOTE:
5-0
Mayor Philips:
Yea
Vice Mayor Welsh:
Yea
Commissioner Harris:
Yea
Commissioner Liebman:
Yea
Commissioner Gil:
Yea
N
Agenda ftem No:9.
City Commission Agenda Item Report
Meeting Date: November 17, 2020
Submitted by: Quentin Pough
Submitting Department: Parks & Recreation
hem Type: Resolution
Agenda Section:
Subject:
A Resolution authorizing the City Manager to enter into a three-year agreement with an option to renew for a
maximum of five consecutive years, with High Sources, Inc. for janitorial services at multiple City facilities. 3/5
(City Manager -Parks & Recreation Dept.)
Suggested Action:
Attachments:
Memo -Janitorial Contract 2021.docx
Reso-Janitorial Contract 2021(QP).docx
Bid Tabulation Report.pdf
High Sources Proposal.PDF
References.pdf
Proposal Summary Janitorial Svcs.pdf
Evaluation Score Sheet Final Rankings.pdf
Sunbiz - High Sources.pdf
Miami Herald Ad.pdf
MDBR Ad.pdf
(� CITY OF SOUTH MIAMI
South Miami OFFICE OF THE CITY MANAGER
THE CRY OF PLEASANT LIVING INTER -OFFICE MEMORANDUM
To: The Honorable Mayor & Members of the City Commission
FROM: Shari Karnali, City Manager
Via: Quentin Pough, Director of Parks and Recreation
DATE: November 17, 2020
SUBJECT: A Resolution authorizing the City Manager to enter into a three-year
agreement with an option to renew for a maximum of five consecutive
years, with High Sources, Inc. for janitorial services at multiple City
facilities.
BACKGROUND: The recommended awarded firm will replace the current vendor
(Southern Carpet Care Inc. DBA Elite Maintenance & Management Co. -
$257,898 over 5 years), whose contract will expire on Sunday, January 3,
2021 for janitorial services. The City received nine (9) sealed proposals for
the Janitorial Services RFP #PR2020-20. An evaluation selection
committee was made of management staff from the Procurement
Division, Parks and Recreation, Public Works and Police Departments
have reviewed and analyzed proposals, checked references, conducted
interviews, and scored and ranked the proposals.
After a thorough review of all submittals, City staff recommends High
Sources, Inc. for the award as the most responsive and lowest vendor.
High Sources, Inc. will be responsible for providing the required material,
labor, supplies and equipment, as well as conducting all janitorial services
at City Hall, Sylva Martin and Porch area, Gibson -Bethel Community
Center, Marshall Williamson Mobley Building, Senior Center, and Public
Works facility.
Upon approval of this Resolution, the anticipated start date for the new
vendor, High Sources, Inc., is on Monday, January 4, 2021. The term of
this agreement will be for a period of three -years (3), with one (1) two-
year (2) option -to -renew at the discretion of the City Manager.
EXPENSE: High Sources, Inc. - $233,400 over 5 years or $46,680 each year.
7
CITY OF SOUTH MIAMI
South Miami OFFICE OF THE CITY MANAGER
THE CITY OF PLEASANT LIVING INTER -OFFICE MEMORANDUM
AccoUNT: The expenditure shall be charged to Building Maintenance Contractual
Services, account number 001-1710-519-3450 with a current balance of
$93,591.
ATTACHMENTS: Resolution
Bid Tabulation Report
Proposal: High Sources, Inc.
References
Proposal Summary
Selection Committee Evaluation Score Sheet
Sun Biz Registration
3
Tabulation Sheet
Agency Name City of South Miami
Bid Number RFP-RFP #PW2020-20-0-2020/SK
Bid Name JANITORIAL SERVICES
Bid Due Date 9/29/2020 10:00:00
AM
Bid Opening closed
9 responses found.
✓ online 0
of0ine •
not submittin
A
9 not received
1 . Amer -Plus Janitorial Maintenance LLC
09/29/2020
1265 NE 203rd Sr,
Miami, FL, 33179
$357651.31
Bidding
Document
✓
2 . Brian Hall Properties
09/28/2020
101 N. Acacia Ave,
, Solana Beach, CA, 92075
$30972656.00
Bidding
Document
✓
3 . GLEAM SPACE INC.
09/28/2020
3764 NW 124th Ave,
Coral Springs, FL, 33065
$259015.12
Bidding
Document
✓
4 . Come: Cleaning Systems Inc
09/28/2020
1773 N State RD 7,
1011, Lauderhill, FL, 33313
$238500.00
Bidding
Document
✓
5 . High Sources inc
09/21/2020
13194 US Hwy 301 S., Suite 153,
$233400.00
Riverview, FL, 33578
Bidding
Document
✓
6 . INTEGRF Y JANITORIAL SER.
09/29/2020
10871 SW 188th Street,
$1896720.00
1713720.00
✓
Unit 21, Cutler Bay, FL, 33157
Bidding
Document
7 . MCI Professional cleaning services
09/28/2020
1905 NW 32nd St, Bay 6,
, Pompano Beach, FL, 33064
$64728.00
Bidding
Document
✓
8. PSM
09/29/2020
8206 NW 14 Street,
$332408.50
✓
9 . SFM Services, Inc.
09/29/2020
9700 N.W. 79th Avenue,
$503266.84
✓
Miami, FL, 33016
Bidding
Document
H
City of South Miami Janitorial
Services RFP #PW2020-20
PREPARED FOR:
CITY OF SOUTH MIAMI
PROCUREMENT DIVISION
Attention: Steven P. Kulick, Chief Procurement Officer
Phone: (305) 663-6339 Facsimile: (305) 669-2636
Email: skulick@southmiamifl.Ro_v
9/21/2020
HIGH SOURCES, INC.
Prepared by: Joel Paretas, VP Business Development
Q1502
Hobbs Street Suite 105 Tampa FL 33619
888 738-2293
iDaretasOhiohsourcesinc com
®
www.hiahsourcesinc.com
7
City of South Miami Janitorial Services RFP #PW2020-20
September 21, 2020
Steven P. Kulick
City of South Miami
Procurement Division
Re: Request for Janitorial Service Proposal for City of South Miami RFP #PW2020-20
Dear Mr. Kulick,
Thank you for the opportunity to conduct business with the City of South Miami. We have
analyzed the RFP and are pleased to submit our proposal to provide Janitorial Services for all
locations included within the RFP.
Our proposal is built on proven success -based methodologies for providing Janitorial Services
for the last five years to the public and private sectors. High Sources, Inc. (High Sources) is a
Florida Corporation and Florida Certified Minority Business Enterprise. Headquarters located in
Tampa, FL and remote offices throughout Florida and Texas. High Sources was founded in 2015
by Maximo Chanlatte, President. Our management team carries over 60 years of combined
experience in the janitorial industry and we take pride in our people, every member of our
team ensures high quality and professional service.
The following individuals, together or individually, are authorized as signatories and to
negotiate on behalf of High Sources relating to terms, conditions, and pricing:
Mr. Maximo Chanlatte, President. mchanlatte@highsourcesinc.com (813) 585-0313
Mr. Joel Paretas, VP Business Development. 1paretas@highsourcesinc.com (813) 290-1080
Mr. Eliezer Chanlatte, VP of Operations. echanlatte@hiehsourcesinc.com (813) 585-0312
High Sources is ready to begin operations within 15 days of contract award. This proposal will
remain valid for ninety (90) days from the closing date.
Should you desire or require any clarifications, please do not hesitate to contact me at the
email or call at the above contact points.
S
A
V
mment
Page 1 of 84
tl
City of South Miami Janitorial Services RFP #PW2020-20
Executive Summary
High Sources is a janitorial company based in Tampa, FL and a leading expert in the janitorial industry
providing cleaning services with more than 60 years of combined experience in the business. We
recognize that cleanliness and orderliness is vital to any business, from small organizations to big group
of companies. High Source's full range of cleaning services is created to suit any business and any
budget.
Our Philosophy Our unique and organized approach to establishing and maintaining the highest
standards of cleanliness gives you more time for productivity and work output. We at High Sources save
you all the unnecessary time spent about cleaning, all the planning, all the hassle of cleaning, and so on
and so forth. We also take quality control very seriously. Over our 60 years of experience in the
business, we have developed a cleaning system that guarantees result and client satisfaction.
Our People Each member of High Sources team of cleaning professionals is carefully screened. We have
a strict and organized process of selecting and hiring only the most professional candidates. Each
cleaner is thoroughly screened, E-Verified and trained in our systems, products, and equipment.
The Market While there is plenty of competition in the janitorial industry, there are only a few that are
considered professional and reliable. With our successful track record, High Sources is one of the most
trusted companies across several states. Our clients include The Florida Health Department, Brevard
Countywide Facilities, City of Kissimmee, Seminole and Gulfport, US Corps, Fox 13 and more.
Services High Sources is a national janitorial service company. Services include janitorial and porter
services for a wide range of facilities. Other products and services include the following: Floor
maintenance, carpet cleaning, window washing, building exterior maintenance, power washing, post
construction cleaning and more.
Project Approach
High Sources will provide our Cleaning Specialists with all necessary tools to ensure we meet the full
scope of contract requirements. We will assign all necessary personnel including: Area Manager, Area
Supervisors, Quality Assurance Manager, Project Manager, and Crew Leads. The number of specialists
we assign each location depends on the size and needs of the individual location therefore, the amount
of personnel will vary until a level of confidence is achieved.
High Sources Cleaning Specialists will be wearing uniforms and identification badge as they perform
their cleaning tasks in all locations. Tools are the responsibility of High Sources to provide. Our
Supervisors will develop a thorough and complete checklist for our Cleaning Specialists to follow to
assure all areas have been cleaned as required. All personnel assigned to perform work will have
completed the appropriate safety training prior to commencing work.
Page 2 of 84
City of South Miami Janitorial Services RFP #PW2020-20
Immediately upon notification of contract award, High Sources will fill all positions required. We will
make efforts to retain the current staff if they meet our qualifications. All personnel must possess the
minimum janitorial experience required in this solicitation; be able to communicate in English and be
legally to work in the United States. All new hires undergo a background check. Any additional checks
required by our client will be conducted with results available if required.
General cleaners will perform all general facility and restroom cleaning functions using cleaning industry
best methods during the process. High Sources will hire general cleaners with the minimum experience
required to supplement our crews. All employees will have a job description with daily as well as
periodic tasks. All periodic tasks will complement those the scope of work to ensure completion. All
periodic floor and carpet tasks will be scheduled, completed, and inspected by the site supervisor.
Page 3 of 84
10
City of South Miami Janitorial Services RFP #PW2020-20
All employees will have a job designation and work description will encompass all tasks within the scope
of work. Every cleaner will understand the scope of work and will understand their daily duties will
change in order to clean the buildings completely. These will also include project and weekly work. Any
absenteeism or time off will be covered by our floater staff. Our floor techs as well as our staff will have
like new or brand-new equipment to start the contract. The floor staff will have working knowledge of
all facilities and have a complete understanding of the scope of work. All floor burnishing, restroom
scrubbing, and any carpet cleaning will proactively be scheduled so the contract manager as well as each
site representative will know when that work has been scheduled.
Backup Personnel High Sources will create a project specific file of local back up personnel (Floaters).
These additional resources will be maintained in our management office and will allow us to swiftly
respond to personnel requirements. Qualification of floaters will be at least equal to those requirements
outlined above. All floaters will go through our interns hiring and training procedures.
Protection of Property High Sources will emphasize to all personnel on this contract the importance of
maintaining the highest level of integrity while in your facilities. This follows our code of conduct, which
all employees are provided a must sign before starting employment. Site Supervisor and the Area
Manager will be responsible to enforce this rule and ensure it is followed properly. High Sources will be
responsible for any items that are broken by our employees. Fidelity bond insurance coverage is in place
for employee theft or accidental breakage. All High Sources employees are subject to background checks
prior to working for our company on any property.
In order to facilitate a seamless transition from the former janitorial service provider to High Sources,
we will utilize the following management transition plan, which helps to ensure all aspects of the
contract requirements are being managed efficiently and effectively from the beginning of the contract
term. High Sources also utilizes a detail schedule of tasks and comprehensive quality control plan to
ensure all work is completed on time and to the highest standards.
High Sources will provide an orientation session for all current and new service workers and supervisors
to introduce them to our company and excite them about joining the High Sources team. Following this
orientation session, and within the first two weeks after the contract start date, all employees will be
given cleaning procedures classes, safety training and hazardous waste training.
Key Personnel Our Contract Manager and Site Supervisors will head our Quality Control Program. They
will report directly to our Director of Operations, Mr. Eli Chanlatte, while maintaining a close
relationship with our customers. This ensures quality control integrity while maintaining a daily dialog
between managers. The Contract Manager will make frequent visits to the project to ensure that the QC
Program is being executed properly and that the Site Supervisors is receiving all required corporate
support.
Each manager and crew leader supports the Contract Manager. They act as supplemental inspectors for
recurring work and work orders. They also conduct and participate in paperless drills for safety and
security. All levels of supervisory leadership participate actively in the QA process.
High Sources practice has been to respond immediately to the COR's request relating to
Corrective Actions (or any other type of request), investigate the issue or schedule
services or supplies to meet the request, and then respond as soon as possible to the COR detailing our
action and where necessary identifying a date for completion.
Page 4 of 84
11
SUPPLEMENTAL INSTRUCTIONS AND RESPONSE TO THE
SOLICITATION FORMAT FOR RESPONDENT
JANITORIAL SERVICES
RFP #PW2020-20
I. Format and Content of RFP Response
Firms responding to the Solicitation must disclose their qualifications to perform the
project as described in Exhibit 1, Scope of Services, Attachments A, B, C & D for City in
the format set forth below. Failure to provide requested information may result in
your Response to the Solicitation being deemed non -responsive and therefore
eliminated from further consideration.
A. Title Page
Show the name of Respondent's agency/firm, address, telephone number, name of contact
person, date and the subject: REQUEST FOR PROPOSALS FOR JANITORIAL
SERVICES RFP #PW2020-20.
B. Table of Contents
Include a clear identification of the material by section and by page number.
C. Cover Letter and Executive Summary
This letter should be signed by the person in your firm who is authorized to negotiate
terms, render binding decisions, and commit the firm's resources.
Summarize your firm's qualifications and experience to prepare City's project described
in Exhibit 1, Scope of Services, Attachment A, B C & D and your firm's understanding
of the work to be done and include a commitment to perform the work in accordance
with the terms of the Response to the Solicitation being submitted. This response should
emphasize the strength of the firm in any relevant areas which you feel the City should
weigh in its selection, based on the criteria set forth above.
Response to the Solicitation: This section should summarize the key points of your
submittal. Limit to one (1) to five (S)pages. Response to the Solicitation must include
the following.
1. Respondent's qualifications to perform the services detailed in Exhibit 1, "Scope of
Services, A, B C & D."
2. Detailed work plan/project approach and schedule designed to accomplish the
objectives of the proposed project in a timely manner.
3. A list of the executive and professional personnel that will be employed in this
engagement and their experience with similar engagements, including the percentage
of project time projected to be spent by each person.
4. In addition to submission of the "Respondents Quali f ation Statement" found in
the RFP, Respondents experience with engagements of a similar scope including a
summary of prior work experience and competence in undertaking engagements of
this type. Experience shown should be of the lead project personnel who will be
assigned to the City's project and will routinely be interfacing with the City.
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12
D. Firm Overview
State the full legal name and organizational structure of the firm. Describe the ownership
structure of your firm. State the location of the office that will be serving the City including
mailing address and telephone numbers.
a. Name of Firm submitting responding to the Solicitation.
b. Name and title of individual responsible for the submittal.
c. Mailing and e-mail addresses.
d. Telephone and facsimile numbers.
E. Personnel and References
Identify the primary individuals who will provide services to the City regarding the day-to-day
relationship with the City and include a brief resume for each of the primary individuals
including licenses and certifications held by those individuals. Provide a list of five clients
the firm has worked with in the last 36 months. Indicate the firm's experience with clients
within the State of Florida and provide a brief description of the type of services provided as
well as the names, titles, addresses and telephone numbers of those primarily responsible for
the account In addition to the day -today relationship, please provide information regarding
the firm's and individual's experience with engagements which are similar to the project
contemplated by the City. Finally, provide specific services required to complete this
engagement that are provided by your firm, through subcontractors or sub consultants.
F. Other Relevant Experience
Provide a description of your proposed primary individuals' relevant experience over the last
three years with other cities that you believe are relevant to this proposed engagement
Include three case studies, if available, that illustrate experience with relevant services where
the proposed primary individuals have served as consultants for similar engagements as
proposed by the City detailed in the Scope of Services in this RFP. Please limit your
response in the section to five (S) pages.
END OF SECTION
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EXHIBIT 2
INSURANCE & INDEMNIFICATION REQUIREMENTS
JANITORIAL SERVICES
RFP #PW2020.20
Insurance
A Without limiting its liability, the contractor, consultant or consulting firm (hereinafter referred to as
"FIRM" with regard to Insurance and Indemnification requirements) must procure and maintain at its
own expense during the life of the Contract, insurance of the types and in the minimum amounts stated
below as will protect the FIRM, from claims which may arise out of or result from the contract or the
performance of the contract with the City of South Miami, whether such claim is against the FIRM or any
sub -contractor, or by anyone directly or indirectly employed by any of them or by anyone for whose acts
any of them may be liable.
B. No insurance required by the CITY may be issued or written by a surplus lines carrier unless authorized
in writing by the CITY and such authorization is at the CITY's sole and absokne discretion. The FIRM
must purchase insurance from and must maintain the insurance with a company or companies lawfully
authorized to sell Insurance in the State of Florida. on forms approved by the State of Florida, as will
protect the FIRM, at a minimum, from all claims as set forth below which may arise out of or result from
the FIRM's operations under the Contract and for which the FIRM may be legally liable, whether such
operations be by the FIRM or by a Subcontractor or by anyone directly or indirectly employed by any of
them, or by anyone for whose acts any of them may be liable: (a) claims under workers' compensation,
disability benefit and other similar employee benefit acts which are applicable to the Work to be
performed; (b) claims for damages because of bodily injury, occupational sickness or disease, or death of
the FIRM's employees; (c) claims for damages because of bodily injury, sickness or disease, or death of
any person other than the FIRM's employees; (d) claims for damages insured by usual personal injury
liability coverage; (e) claims for damages, other than to the Work itself, because of Injury to or
destruction of tangible property, including loss of use resulting there from; (f) claims for damages because
of bodily Injury, death of a person or property damage arising out of ownership, maintenance or use of a
motor vehicle; (g) claims for bodily injury or property damage arising out of completed operations; and
(h) claims involving contractual liability insurance applicable to the FIRM's obligations under the Contract
Firm's Insurance Generally. The FIRM must provide and maintain in force and effect until all the Work to be
performed under this Contract has been completed and accepted by CITY (or for such duration as is otherwise
specified hereinafter), the insurance coverage written on Florida approved forms and as set forth below:
Warkers' Compensation Insurance at the statutory amount as to all employees in compliance with the
"Workers' Compensation Law" of the State of Florida including Chapter 440, Florida Statutes, as presently written
or hereafter amended, and all applicable federal laws. In addition, the policy (ies) must include: Employers' Liability
at the statutory coverage amount The FIRM must further ensure that all of its Subcontractors maintain
appropriate levels of Worker's Compensation Insurance.
Commercial Comprehensive Genera{ Liability insurance with broad form endorsement, as well as
automobile liability, completed operations and products liability, contractual liability, severability of interest with
cross liability provision, and personal injury and property damage liability with limits of $1,000,000 combined single
limit per occurrence and $2,000,000 aggregate, including
• Personal Injury: $1,000,000;
• Medical Insurance: $5,000 per person;
• Property Damage: $500,000 each occurrence;
Umbrella Commercial Comprehensive General Lial�il ft insurance must be written on a Florida approved
form with the same coverage as the primary insurance policy but in the amount of $1,000,000 per claim and
$2,000,000 Annual Aggregate. Coverage must be afforded on a form no more restrictive than the latest edition of
the Comprehensive General Liability policy, without restrictive endorsements, as filed by the Insurance Services
Office, and must include.
(a) Premises and Operation
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(b) Independent Contractors
(c) Products and/or Completed Operations Hazard
(d) Explosion, Collapse and Underground Hazard Coverage
(e) Broad Form Property Damage
(f) Broad Form Contractual Coverage applicable to this specific Contract, including any hold harmless
and/or indemnification agreement.
(g) Personal Injury Coverage with Employee and Contractual Exclusions removed, with minimum limits of
coverage equal to those required for Bodily Injury Liability and Property Damage Liability.
Business Automobile Liability with minimum limits of One Million Dollars ($1,000,000.00) plus an additional
One Million Dollar ($1,000,000.00) umbrella per occurrence combined single limit for Bodily Injury Liability and
Property Damage Liability. Umbrella coverage must be afforded on a form no more restrictive than the latest
edition of the Business Automobile Liability policy, without restrictive endorsements, as filed by with the state of
Florida, and must include:
(a) Owned Vehicles.
(b) Hired and Non -Owned Vehicles
(c) Employers' Non -Ownership
Subcontracts: The FIRM agrees that if any part of the Work under the Contract is sublet, the subcontract must
contain the same insurance provision as set forth in these insurance and indemnification requirements, other than
the Fire and Extended Coverage Insurance and substituting the word Subcontractor for the word FIRM where
applicable.
Fire and Extended Coverage Insurance (,Builders' Risk). IF APPLICABLE:
A. In the event that this contract involves the construction of a structure, FIRM must maintain, with an
Insurance Company or Insurance Companies acceptable to the CITY, "Broad" form/All Risk Insurance on
buildings and structures, including Vandalism & Malicious Mischief coverage, while in the course of
construction, including foundations, additions, attachments and all permanent fixtures belonging to and
constituting a part of said buildings or structures. The policy or policies must also cover machinery, if the
cost of machinery is included in the Contract, or if the machinery is located in a building that is being
renovated by reason of this contract The amount of insurance must, at all times, be at least equal to the
replacement and actual cash value of the insured property. The policy must be in the name of the CITY
and the CONTRACTOR, as their interest may appear, and must also cover the interests of all
Subcontractors performing Work.
B. All of the provisions set forth in the Miscellaneous section below apply to this coverage unless it would be
clearly not applicable.
Miscellaneous:
A. If any notice of cancellation of insurance or change in coverage is issued by the insurance company or
should any insurance have an expiration date that will occur during the period of this contract, the FIRM
Is responsible for securing other acceptable insurance prior to such cancellation, change, or expiration
so as to provide continuous coverage as specified in this section and so as to maintain coverage during
the life of this Contract
B. All deductibles must be declared by the FIRM and must be approved by the CiTY. At the option of the
CITY, either the FIRM must eliminate or reduce such deductible, or the FIRM must procure a Bond, in a
form satisfactory to the CITY covering the same.
C. The policies must contain waiver of subrogation against CITY where applicable, must expressly provide
that such policy or policies are primary over any other collectible insurance that CITY may have. The
CITY reserves the right at any time to request a copy of the required policies for review. All policies
must contain a "severability of interest" or "cross liability" clause without obligation for premium
payment of the CITY as well as contractual liability provision covering FIRM duty to indemnify the City
as provided in this Agreement
D. Before starting the Work, the FIRM must deliver to the CITY and CONSULTANT certificates of such
insurance, acceptable to the CITY, as well as the insurance binder, if one is issued, the insurance policy,
including the declaration page and all applicable endorsements and provide the name, address and
telephone number of the insurance agent or broker through whom the policy was obtained. The insurer
must be rated A.VII or better per A.M. Best's Key Rating Guide, latest edition and authorized to issue
insurance in the State of Florida. All insurance policies must be written on forms approved by the State
of Florida and they must remain in full force and effect for the duration of the contract period with the
CiTY. The FIRM may be required by the CiTY, at its sole discretion, to provide a "certified copy" of the
Policy (as defined in Article I of this document) which must include the declaration page and all required
endorsements. In addition, the FIRM must deliver, at the time of delivery of the insurance certificate, the
following endorsements:
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(1) a policy provision or an endorsement with substantially similar provisions as follows:
"The City of South Miami is an additional insured. The insurer must pay ail sums that the City of
South Miami becomes legafly obligated to pay as damages because of 'bodily injury", 'property
damage', or "personal and advertising injury" and it will provide to the City all of the coverage
that is typically provided under the standard Florida approved forms for commercial general
liability coverage A and coverage B'
(2) a policy provision or an endorsement with substantially similar provisions as follows:
"This policy must not be cancelled (including cancellation for non-payment of premium),
terminated or materially modified without first giving the City of South Miami ten (10) days
advanced written notice of the intent to materially modify the policy or to cancel or terminate
the policy for any reason. The notification must be delivered to the City by certified mail, with
proof of delivery to the City."
If the FIRM is providing professional services, such as would be provided by an architect, engineer,
attorney, or accountant, to name a few, then in such event and in addition to the above requirements,
the FIRM must also provide Professional Liability Insurance on a Florida approved form in the amount of
$1.000,000 with deductible per claim if any, not to exceed 5% of the limit of liability providing for all
sums which the FIRM becomes legally obligated to pay as damages for claims arising out of the services
or work performed by the FiRM its agents, representatives, Sub Contractors or assigns, or by any
person employed or retained by him in connection with this Agreement This insurance must be
maintained for four years after completion of the construction and acceptance of any Project covered by
this Agreement However, the FIRM may purchase Specific Project Professional Liability Insurance, in the
amount and under the germs specified above, which is also acceptable. No insurance may be issued by a
surplus lines carrier unless authorized in writing by the city at the city's sole, absolute and unfettered
discretion.
Indemnification Requirement
A. FIRM accepts and voluntarily incurs all risks of any injuries, damages, or harm which might arise
during the work or event that is occurring on the Ci l Y's property due to the negligence or other fault of FIRM or
anyone acting through or on behalf of FIRM.
B. FIRM must indemnify, defend, save and hold CITY, its officers, affilisates, employees, successors and
assigns, harmless from any and all damages, claims, liability, losses, claims, demands, suits, fines, judgments or cost
and expenses, including reasonable attorney's fees, paralegal fees and investigative costs incidental there to and
incurred prior to, during or following any litigation, mediation, arbitration and at all appellate levels, which may be
suffered by, or accrued against, charged to or recoverable from the City of South Miami, its officers, affiliates,
employees, successors and assigns, by reason of any causes of actions or claim of any kind or nature, including
claims for injury to, or death of any person or persons and for the loss or damage to any property arising out of a
negligent error, omission, misconduct. or any gross negligence, intentional act or harmful conduct of FIRM, its
contractor/subcontractor or any of their officers, directors, agents, representatives, employees, or assigns, or
anyone acting through or on behalf of any of them, arising out of this Agreement, incident to it, or resulting from
the performance or non-performance of FIRM's obligations under this AGREEMENT.
C. FIRM must pay all claims, losses and expenses of any kind or nature whatsoever, in connection
therewith, including the expense or loss of the CITY and/or its affected officers, affiliates, employees, successors
and assigns, including their attorney's fees, in the defense of any action in law or equity brought against them and
arising from the negligent error, omission, or act of FiRM, its Sub -Contractor or any of their agents,
representatives, employees, or assigns, and/or arising out of, or incident to, this Agreement, or incident to or
resulting from the performance or non-performance of FIRM's obligations under this AGREEMENT.
D. FIRM agrees and recognizes that neither the CITY nor its officers, affiliates, employees, successors
and assigns are to be held liable or responsible for any claims, including the costs and expenses of defending such
claims which may result from or arise out of actions or omissions of FIRM, its contractor/subcontractor or any of
their agents, representatives, employees, or assigns, or anyone acting through or on behalf of the them, and arising
out of or concerning the work or event that is occurring on the CITY's property. In reviewing, approving or
rejecting any submissions or acts of FIRM, CITY in no way assumes or shares responsibility or liability for the acts
or omissions of FiRM. its contractor/subcontractor or any of their agents, representatives, employees, or assigns,
or anyone acting through or on behalf of them.
E FIRM has the duty to provide a defense with an attorney or law firm approved by the City of South
Miami, which approval will not be unreasonably withheld.
71 of 84
16
F. However, as to design professional contracts, and pursuant to Section 725.08 (1), Florida Statutes,
none of the provisions set forth herein above that are in conflict with this subparagraph must apply and this
subparagraph must set forth the sole responsibility of the design professional concerning indemnification. Thus,
the design professional's obligations as to the City and its agencies, as well as to its officers and employees, is to
indemnify and hold them harmless from liabilities, damages, losses, and costs, including, but not limited to,
reasonable attorneys' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful
conduct of the design professional and other persons employed or utilized by the design professional in the
performance of the contract
END OF SECTION
72 of 84
17
Pn9mr Numhar ZA Ad1n9M Date Entered 7/10/2020
�R CERTIFICATE OF LIABILITY INSURANCE
Da 7/31MwoO 0
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IM ANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to
the tlamis and conditions of the policy, certain policies may require an endorsement A statement on this certificate doss not confer rights to the
certiffeate holder In lieu of such endorsement s
PRODUCE
Evergreen P and C Insurance Agency Inc.
CONTACT
to 112 ,(845)789-4433 F .(845)789-4431
AA=gmjnbox@tru§jffffSKm-cOm
25 Robert Pitt Drive
Suite 200-F
Monsey, NY 10952
11MURER AFFORDING COVERAGE NAIC a
WSURER A: Evanston Ins Co
35378
tND
High Sources Inc
INSURER B : Granada Instaranae Comom
16870
mL c • Evanston Ins Co
35378
arGURER D : Old gMubfic S Cam
13194 US Highway, 301 South # 153
Riverview, FL 33578
a SUFMt B
nrSURM F -
%A/YCe{/dM3=%P v■ -- awr w r ------- - -- - - -
THIS SS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BE -OW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
EXCLLMONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
LTR
TYPE OF INSURANCE
L
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vim
POLICY NUMBER
POLICY EFF
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X cLAIMs MADE -1 OCCUR
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7/13/2020
7/13/2021
EACH OCCURRENCE
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$000
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$1,000.00
M AGGREGATE UPAT APPLIES PER:
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Ea eGB�rd) LE LIMIT
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3/6/2020
3/6/2021
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QCREPTiON OF OPERATIONS below
LD
FMEUTY BUSINESS SERVICE BOND
W 150260936
6/16/2020
6/16/2021
CARGO LIMIT : $10,000
DESCRIPMON OF OPERATIONS ! LOCATIONS / VEKICLE8 (ACORD 101. Additional Remarim schedule, enay be attachad if nwro spaao b raqulrad)
2019 Ford Transit Connect - VIN # NMOIS6E27K1402242 - Ded $500 Comp/Coll -
CERTWICATE BOLDER a wsa.ae-u&%3 9%0"
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AM ORMI) REPRIMENTATWE
m 1988-2014 ACORD CORPORATION. All rights reserved.
ACORD 26 (2014101) The ACORD name and logo are registered marks of ACORD
Prodroid usft Fans Boss Plus sofwo. ww.FonnsSoas.corn; brpMutvo Publlsltg WO.208-1977
18
ACOREP CERTIFICATE OF LIABILITY INSURANCE
�' 9/09/ 020
09l03/2020
THIS CERTIFICATE IS ISSUED AS A NATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the pollcy(les) must have ADDITIONAL INSURED provisions or be endorsed.
9 SUBROGATION IS WANED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder In lieu of such endorsement(s).
PRODUCER
Automatic Data Processing Insurance Agency, Inc.
1 Adp Boulevard
Roseland NJ 07068
NAME.Automatic Data Processing Insurance Agency, Inc.
PHONE Eft 1-800-524-7024 F Ito):
ADDRESS:
INSUR AFFORDING COVERAGE
NAIC0
INSURER A : Travelers Indemnity Company or America
25666
INSURED High Sources Inc
13194 US 301 153
Riverview FL 33579
INSURER B :
INSURER C :
INSURER D :
INSURER E :
INSURER F :
rrnVFRAr-Fc CERTIFICATE MLIMBER- 1656359 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
TYPE OF INSURANCE
I
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POLICY NUMBER
POLICY EFF
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COMMERCIAL GENERAL UAsam
CLAIMS -MADE OCCUR
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S
PREMISES Ea acwtu rca
S
MED EXP (Ar►y one person)
$
PERSONAL a AOV INJURY
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GENL AGGREGATE LIMIT APPLIES PER:
POLICY El ,�T LOC
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GENERAL AGGREGATE
S
PRODUCTS - CObiPlOP AGG
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$
AUTOMOBILE LIABILnY
ANY AUTO
OWNED SCHEDULED
AUTOS ONLY AUTOS
HIRED NON -OWNED
AUTOS ONLY AUTOS ONLY
COMBINED SINGLE LIMIT
accident
S
BODILY INJURY (Per parson)
S
BODILY INJURY (Per acddent)
S
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r aoddsrd
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EACH OCCURRENCE
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DED I RETENTIONS
S
A
WORKERS COMPENSATION
AND EWLOYEW LIABILITY
��j ICE YQ
(Nutdamy In NH)
Kyes, describe under
DESCRIPTION OF OPERATIONS below
NIA
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03/31/2020
03/31/2021
STER ATUTE I ER
EL EACH ACCIDENT
S 1,000.000
E.L. DISEASE - EA EMPLOYEE
S 1-000,000
E.L.DISEASE -POLICY LtNi1T
$ 1.000,000
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, AddMorud Remarks SCladule, aW be attached it more space is required)
nPOTIFICATE NnLnER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
INSURED COPY
ACCORDANCE WITH THE POLICY PROVISIONS.
HIGH SOURCES INC
AUTHORIZED REPRESENTATIVE
13194 US HIGHWAY 301 S STE 153
Riverview FL 33578
IB 19kW-ZU1S AUUKU UUKrUKAI IUM. All nUMS r105UWvfsa.
ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD
19
EXHIBIT 3
RESPONDENTS BID FORM
JANITORIAL SERVICES
RFP #PW2020-20
THIS PROPOSAL IS SUBMITTED TO:
Shari Karnali
City Manager
City of South Miami
6130 Sunset Drive
South Miami, FL 33143
I . If this Proposal is accepted, the undersigned Respondent agrees to enter into a Contract with the City of
South Miami in the form included in this Solicitation Package and to perform and furnish all work as specified
or indicated in this Solicitation, including as set forth in Exhibit 1 (Scope of Services, Attachment A, A
C & D) for the Proposed Price as set forth below, within the Contract Time and in accordance with the
other terms and conditions of the Solicitation Package.
2. Respondent accepts all of the terms and conditions of the Solicitation and Instructions to Respondents,
including without limitation those dealing with the disposition of Proposal/Bid Bond, if required. This
Proposal will remain subject to acceptance for 180 calendar days after the day of the Proposal Opening.
The Respondent, by signing and submitting this proposal, agrees to all of the terms and conditions of the
form of contract that is a part of the Solicitation package with appropriate changes to conform to the
information contained in this Bid Form. Respondent agrees to sign and submit the Bonds, if required by
this Solicitation, required insurance documents, and other documents required by the Solicitation,
including the Contract if not already submitted, within ten (10) calendar days after the date of the City's
Notice of Award.
3. In submitting this Proposal, Respondent represents than
a. Respondent has examined copies of all the Solicitation Documents and of the following Addenda, if any
(receipt of all which is hereby acknowledged.)
Addendum No. 1, 2, 3 Dated: 9/18/20
b. Respondent has familiarized himself with the nature and extent of the Contract Documents, the proposed
work, site, locality, and all local conditions and laws and regulations that in any manner may affect cost,
progress, performance or furnishing of the Work.
c. Subsurface conditions: if applicable to this Solicitation, the Respondent represents that
i. Respondent has studied carefully all reports and drawings, if applicable, of subsurface conditions and
drawings of physical conditions.
ii. Respondent has obtained and carefully studied (or assumes responsibility for obtaining and carefully
studying) all such examinations, investigations, explorations, tests and studies in addition to or to
supplement those referred to in this paragraph which pertain to the subsurface or physical conditions
at the site or otherwise may affect the cost. progress, performance, or the furnishing of the Work at
the Contract Price, within the Contract Time and in accordance with the other terms and conditions
of the Contract Documents. The Respondent hereby acknowledges that no additional examinations,
investigations, explorations, tests. reports or similar information or data are, or will, be required by
Respondent for any reason in connection with the Proposal. The failure of the Respondent to request
a pre -bid marking of the construction site by any or all utility companies will create an irrefutable
presumption that the Respondent's bid, or proposal price, has taken into consideration all possible
underground conditions and Respondent, if awarded the contract, will not be entitled to a change order
for any such condition discovered thereafter.
ft Respondent has correlated the results of all such observations, examinations, investigations,
explorations, tests, reports and studies with the terms and conditions of the Contract Documents.
iv. Respondent has reviewed and checked all information and data shown or indicated in the Solicitation
Package or in the Contract Documents with respect to existing Underground Facilities or conditions
73 of 84
20
at or contiguous to the site and assumes responsibility for the accurate location of all Underground
Facilities and conditions that may affect the Work. No additional examinations, investigations,
explorations, tests, reports or similar information or data in respect to any Underground Facilities or
conditions are, or will be, required by Respondent in order to perform and furnish the Work at the
Contract Price, within the Contract Time and in accordance with the other terms and conditions of
the Contract Documents unless the Proposal specifically states that the contract price is subject to
adjustment for future discovery of underground facilities and/or conditions that affect the cost of the
Work and unless the respondent makes a written request to the City for additional information prior
to submitting the bid or proposal as required in subsection ii above,
d. Respondent has given the City written notice of all conflicts, errors or discrepancies that it has discovered
in the Contract Documents and, if any conflicts, errors or discrepancies have been found and notice
given, the Respondent represents, by submitting its proposal to the City, that the Respondent has
received sufficient notice of the resolution thereof from the City, that such resolution is acceptable to
Respondent and that the Respondent waives any claim regarding the conflicts, errors or discrepancies.
e. This Proposal is genuine and not made in the interest of or on behalf of any undisclosed person, firm or
corporation and is not submitted pursuant to any agreement or rules of any group, association,
organization, or corporation; Respondent has not directly or indirectly induced or solicited any other
Respondent to submit a false or sham Proposal; Respondent has not solicited or induced any person, firm
or corporation to refrain from responding; and Respondent has not sought by collusion or otherwise to
obtain for itself any advantage over any other Respondent or over the CITY.
4. Respondent understands and agrees that the Contract Price is the amount that it needs to furnish and install
all the Work complete and in place. The Schedule of Values, if required, is provided for the purpose of
Proposal Evaluation and when initiated by the CITY, it will form the basis for calculating the pricing of change
orders. The Contract Price may not be adjusted in any way to result in a deviation from the Schedule of
Values, except to the extent that the CITY changes the Scope of the Work after the Contract Date. As
such, the Respondent must furnish all labor, materials, equipment, tools, superintendence, and services
necessary to provide a complete, in place, Project for the Proposal Price. If this Solicitation requires the
completion of a Respondent Cost and Technical Proposal, EXHIBIT 4 as may be set forth in an exhibit
to this Solicitation, such proposal must be attached to this Bid Form and will take the place of the Lump
Sum Price, otherwise, the Contract Price for the completed work is as follows:
5-YEAR LUMP SUM BASE PRICE: $233,400 dollars and •00 cents
Alternates: #1 n/a #2 n/a
A fee breakdown for each task included in the lump sum contract price, if applicable, must be provided.
Failure to provide this information will render the proposal non -responsive.
5. The ENTIRE WORK for the project in accordance with Exhibit 1, Scope of Services, Attachments A,
B, C & D and must be completed, in full, within NIA from the commencement date set forth in the
NOTICE TO PROCEED. Failure to complete the entire work during the described time will result in the
assessment of liquidated damages as may be set forth in the Contract
6. Insert the following information for future communication with you concerning this Proposal:
RESPONDENT: High Sources, Inc.
Address: 13194 US HM 301 S. #1
Telephone: (813) 290 -1080
Facsimile: (484) 377-8466
Contact Person Joel Paretas. VP Business Development
7. The terms used in this Proposal which are defined in the Conuaa have the same meaning as is assigned to
them in the Contract Documents, unless specifically defined in this Solicitation Package.
74 of 84
21
& If a Respondent's Cost & Technical Proposal is required by the Solicitation, Respondent hereby certifies
that all of the facts and responses to the questions posed in the Respondent's Cost & Technical Proposal,
EXHIBIT4, if such an exhibit is made a part of the Solicitation, are true and correct and are hereby adopted
as part of this Bid Fornti and are made a part of this proposal, by reference.
9. By submitting this proposal,1, on behalf of the business that I represent, hereby agree to the terms of the
form of contract contained in the Solicitation package and I agree to be bound by those terms, with any
appropriate blank boxes, if any. checked and any blank lines filled in with the appropriate information
contained in the Solicitation Documents and this Proposal. or such information that the City and I have
agreed upon in the course of contract negotiations and which have been confirmed by the City in writing,
including e-mail confirmation, if any. I hereby certify under penalties of perjury that I am the lawful
representative of the business entity referenced in this Bid Form, that I have authority to bid for that entity,
that I have authority to sign contracts for that entity and bind it to those contract terms and that all of the
Information and representations contained herein are true and correct
SUBMITTED THIS 21
PROPOSAL SUBMITTED BY:
High Sources, Inc.
Company
Joel Paretas
Name of Pe tho Submit Proposal
Signature
VP Busin Dev pment
Title
DAY OF September 20 20 .
(888) 738-2293
Telephone Number
(484) 377-8466
Fax Number
iparetas@highsourcesinc.com
Email Address
END OF SECTION
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22
EXHIBIT 4
RESPONDENTS COST & TECHNICAL PROPOSAL
JANITORIAL SERVICES
RFP #PW2020-20
Respondents to this RFP must complete and include the Respondent's Cost and Technical Proposal, in
accordance with Exhibit 1, Scope of Services, Attachment A B & C, with their submittal. Failure to
do so shall render the Proposal non -responsive and the Proposal shall be rejected from
further consideration.
Year
Year I
Year 2
Year 3
TOTAL (Years I to 3):
Annual Amount
$ 46,680.00
$ 46,680.00
$ 46,680.00
$ 140, 040.00
Option -to -Renew: One (1). Two (2) Year Option (24 Months)
Year 4 $ 46,680.00
Year 5 $ 46,680.00
FIVE YEAR TOTAL• $ 233,400.00
SUBMITTED THIS 21 DAY OF September 20 20 .
F-1:13MIUMON
Telephone Number
484 377-8466
Fax Number
i oa retas(W h i s hsou roes i nc. corn
Email Address
END OF SECTION
76 of &4
23
EXHIBIT I
SCOPE OF SERVICES
ATTACHMENT A
JANITORIAL SERVICES
RFP #PW2020-20
I. General Requirements:
The City of South Miami is seeking proposals from experienced and capable parties to
provide janitorial services for all City facilities and buildings. The Contractor must furnish
all material, labor, supplies and equipment necessary to perform all operations in
connection with daily janitorial services for the City of South Miami.
The term of this agreement will be for a period of three -years (3), with one (1) two-year
(2) Option -to -Renew from the date of execution of the agreement between the City and
Contractor at the discretion of the City Manager.
11. Site Specifications and Location:
Please refer to Exhibit 1, Attachment % `janitorial Service Locations Matruy" and
Exhibit C, `'Photographs of Floor Types in Service Areas," for details of each facility
identified for this project; including estimated Square Feet, Restrooms, Appliances, Sinks
and Counters, Windows and Water Fountains. City facilities and addresses are described
as:
• Sylva Martin and Porch; City Hall (1' & 2' Floor); Police Department (1' & 2'
Floor) — 6130 Sunset Drive, South Miami, FI 33143
• Community Center — 5800 SW 66 Street, South Miami, FL 33143
• Marshall Williamson building, commonly known as Mobley building — 5825
Southwest 68' Street, South Miami, FL 33143
• Senior Citizens Center — 6701 SW 62 Avenue, South Miami, FI 33143
• Public Works, - 4795 SW 75 Avenue, Miami, FI 33155
III. Responsibilities of the Parties:
Contractor.
The Contractor must perform all duties and provide the required material, labor, supplies
and equipment as identified below:
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24
OFFICES -Daily Service
I. Empty all waste receptacles, removing waste to designated area
for disposal, and replace plastic liners.
2. Empty and damp wipe garbage receptacles.
3. Dust and spot clean all desktops and counter tops.
4. Dust all horizontal surfaces of desks, chairs, tables and office
equipment
5. Dust all exposed filing cabinets, bookcases and shelves.
6. Dust all horizontal surfaces of equipment, ledges, and sills, shelves,
ventilating louvers, frames, partitions, etc.
7. Clean and sanitize all drink fountains.
8. Remove cobwebs from walls and ceilings.
9. Spot wash glass surfaces (including windows), doors, frames, kick
and push plates, handles, light switches, baseboards, and similar
surfaces. All surfaces will be cleaned with the utmost rare.
10. Vacuum clean all exposed carpeting, minimum 3 times per week.
11. Inspect carpet for spots and stains, remove where possible.
12. Dust mop or sweep all non -carpeted floors thoroughly using a
chemically treated mop.
13. Mop uncarpeted floors as needed, minimum 3 times per week.
14. Spot clean spills with a damp mop.
15. Before leaving any office, shut off lights, electrical appliances, and
shut door(s)
16. Remove fingerprints and smudges from all walls.
17. Report all burned out lights.
18. Detail and clean all kitchen, counter tops, or lunchroom areas.
19. Clean Stairs daily, where applicable.
OFFICES -Weekly Service
I. Dust all ledges, wall moldings, pictures, shelves, and other surfaces
above [hand height].
2. Brush down and clean all vents and grills
3. Clean all baseboards.
4. Dust all light fixtures and covers.
5. Clean all ground level windows and glass partitions
OFFICES -Monthly Service (Community Center Only)
1. Wax and buff floors.
OFFICES-Ouarterly Service
1. Dust and clean or vacuum all drapes and blinds.
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25
I Detail and vacuum chairs and upholstered furniture.
3. Dust and clean all light fixtures and covers.
4. Scrub and wax vinyl floors.
BI-ANNUAL SERVICE
Deep cleaning, all carpets at all City facilities. Thoroughly clean all outside
windows and glass partitions. This may also include additional request for service
during this cleaning session. (Stain removal etc.)
RESTROOMS-Dail
I. Empty trash containers and remove trash to designated area.
2. Damp wipe or scrub and sanitize all trash containers.
3. All Commodes, urinals, and basins to be scoured and disinfected.
Both sides of toilet seat to be cleaned daily.
4. Clean and polish all faucets, sinks, and exposed metal.
5. All piping to be cleaned and polished.
6. All partitions to be spot cleaned and washed as necessary.
7. Replenish all paper products, including toilet covers, paper towels
and toilet paper daily.
8. Replenish hand soap daily.
9. Sweep tile floors and damp mop with germicidal disinfectant.
RESTROOMS-Weekly Service
I . Wash down all walls and sanitize all partitions.
2. Wash all waste containers and disinfect
3. Clean and polish all doors, doorplates, and hardware.
4. All floors cleaned and grout cleaned.
5. Clean showers.
RESTROOMS-Monthly Service
I. Wipe clean all ceilings, lights, and fixtures.
2. Detail all toilet compartments and fixtures.
3. Brush and clean grills and vents.
4. Clean shower curtains and shower heads.
5. Clean wall tile(s)
RESTROOMS-Ouarterly Service
I. Scrub all file floors.
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K191
-EMERGENCY SERVICE — As Needed:
The Contractor must provide an Emergency "After-
Hours/Weekends/Holidays" contact for emergency janitorial services that
may occur in any of the City facilities and buildings. The City will contact
the Contractor and advise the nature of the emergency services that are
required. After inspection, the Contractor will provide a quotation to the
head of the Public Works Department or designee for the emergency
services.
Emergency services are additional and are not included in Daily, Weekly,
Monthly, Quarterly or Bi-Annual services and they include but not be
limited to; Electrostatic Disinfecting Services using EPA
(Environmental Protection Agency) approved current
disinfectants listing "List N: Products with Emerging Viral
Pathogens and Human Coronavirus Claims for use Against
SARS-CoV-2; in accordance with www.epa.gov/pesticide-
registration/list-n-disinfectnats-use-against-sars-cov2
The Contractor must respond to the City within two (2) hours from
receiving the Emergency call from the City.
Background Screening:
All selected Contractor's personnel providing service at City facilities must be in
compliance with Level II Background Screening and fingerprinting requirements as
per Exhibit 1, Attachment D, Chapter 435, including but not limited to
Florida Statute 43S.04, Employment Screening, prior to the scheduled start
date of janitorial services. The Contractor is responsible for the Background
Screenings and, all completed Background Screenings must be approved by the
City of South Miami Police Department prior to the scheduled start date for
janitorial services and prior to the start of any employees not previously screened.
IV. Cam:
The City will provide the Contractor and their qualified personnel access to all City
facilities and janitorial storage areas during the hours of services, or as agreed, to perform
janitorial services.
V. Qualifications:
The selected Respondent and/or its subcontractors (as applicable) must have:
I. a minimum of five (5) years prior experience in commercial janitorial services.
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2. knowledge of business operations and the legal requirements associated with this
type of operation
3. Demonstrated financial ability to perform the responsibilities of the Agreement
4. Three professional references, including contracts/firms currently servicing.
5. Background information on persons of significant responsibility within the proposer's
organization.
VI. Janitorial Services Locations (b Buildings, 4 Locations)
Refer to Exhibit 1, Attachment A `7anitoria/ Service Locations Matruy" and Exhibit
C, "Photographs of Floor Types in Service Areas," for a detailed description of the
City facilities included with this project, including estimated square footage, restrooms,
appliances, sinks and counters, water fountains, etc.
END OF SECTION
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28
EXHIBIT I
SCOPE OF SERVICES
Attachment B
JANITORIAL SERVICES
RFP #PW2020-20
JANITORIAL SERVICES LOCATIONS MATRIX
(6 BUILDINGS, 4 LOCATIONS)
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Note: the measurements and S.F. are estimated.
APPLIANCES
LOBBY/FLOO
OFFICE
MIRROWAVE,
SINKS &
WATER
LOCATION
RS (SF')
FLOOR TYPE
SPACE (SF)
FLOOR TYPE
RESTRQOMS
TOASTER,
COUNTERS
WINDOW
FOUNTAIN
REFRIGERATOR,
STOVE
Main Office:
Porch & Back
Terrazo Floor;
YLVA MARTIN &
573
Storage Area -
3,578
Kitchen:
2
6
3s -1 c
6
1
PORCH
Concrete
Linoleum;
Bathroom: Tile
Ceramic Tile in
Carpet in all
Lobby and Main
office areas (8)
CITY HALL
2,840
4,683
4
10
9s -2c
65
3
Areas. Carpet in
& Conference
the Chambers
Room
Offices:
Linoleum & Tile
Bathrooms:
Tile/Holding
Entrance &
Cells: Concrete;
8 withile
POLICE
2,730
Hallways: T&
3,845
18
1s - 3c
69
4
Linoleum
Storage Area:
Showers
Concrete;
Upstair Office:
Carpet &
Linoluem
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W
O
FLON
LOBBY/FL00
IRS (SF)
FLOOR TYPE
OFFICE
SPACE (SF)
FLOOR TYPE
RESTROOMS
APPLIANCES
MIRROWAVE,
TOASTER,
REFRIGERATOR,
STOVE
SINKS &
COUNTERS
WINDOWS
WATER
FOUNTAIN
Tile throughout
Tile throughout
Community
Community
Center &
Center &
restrooms.
restrooms.
Carpet in
Carpet in
Director's
COMMUNITY
Director's office.
office. Rolled
CENTER, including
11,583
Rolled rubber
11,027
rubber flooring
4 with Showers3
14s - 2c
172
8
Fitness Center &
flooring in Fitnes
in Fitnes Center
Cardio Room
Center and
and upstairs
upstairs common
areas. Area rugs
common areas.
Area rugs
throughout
throughout
Community
Community
Center.
Center.
Offices:
Linoleum & Tile
Carpet in
Bathrooms:
common areas of
Tile/Holding
MOBLEY
6,408
Bay/Suite #1. Tile
3,126
Cells: Concrete;
6
1
N/A
50
8
throughout
Storage Area:
remainder of
Concrete;
Mobley Building.
Upstair Office:
Carpet &
Linoluem
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W
APPLIANCES
LOBBY/FLOO
OFFICE
MIRROWAVE,
SINKS&
WATER
LOCATION
RS(SF)
FLOOR TYPE
SPACE (SF)
FLOORTYPE
RESTROOMS
TOASTER,
COUNTERS
WINDOWS
FOUNTAIN
REFRIGERATOR,
STOVE
Offices: Tile &
Carpet;
Main Entrance:
Bathrooms:
3 with
PUBLIC WORKS
674
1,277
Tile;
2
55 - lc
10
2
Tile
Showers
Breakroom:
Tile; Motor
Pool: Tile
CITIZEN
Tile throughout
Tile throughout
1-City.
FSR.
CENTER
2,860
Senior Center.
40
Senior Center.
0
2
is - Sc
Balance
County
County
SERVICES REQUIRED:
Frequency
Location(s)
Monday -Friday
City Hall: Departmental Offices, Human Resources, break rooms & Commission Chamber.
SAM -8AM
`Commission Chambers must be cleaned twice on Commission Meeting Days.
or
GPM - WPM
Monday - Friday
City Hall: Police Department, Sylva Martin Building, Public Works &Motor Pool.
7AM - 4PM
Monday - Friday
7AM -4 PM
Community Center & Fitness Center.
Saturday
10AM- 4PM
Monday- Friday
7AM -4PM
Mobley Building- ALL RESTROOMS AND COMMON/LOBBY AREAS
Monday - Friday
Senior Center.
12:30PM - 4PM
End of Section
47 of 84
w
N
EXHIBIT I
SCOPE OF SERVICES
Attachment C
JANITORIAL SERVICES
RFP #PW2020-20
"PHOTOGRAPHS OF FLOOR TYPES IN SERVICE AREAS"
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33
City Hall
6130 Sunset Drive
Downstairs Men's Bathrooms
Downstairs Women's Bathroom
City of South Miami City Hall
& Sylva Martin Building
Maintenance Areas
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34
Downstairs Unisex Bathroom
Commission Chambers
1 Conference Room & 1 Small
ices, 2 Shared
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35
Upstairs Women's Bathroom
Parking
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37
Sylva Martin Building
6130 Sunset Drive
Space
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38
Men's Bathroom
Women's Bathroom
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39
Police Department
6130 Sunset Drive
Police Department
Maintenance Areas
Office Space)
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S
Men's Bathrooms
Women's Bathroom
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41
Women's Bathroom
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43
Parks and Recreation Department
Maintenance Areas
Gibson -Bethel Community Center
5800 SW 66`h Street
Administration Office
Downstairs Bathrooms
Men
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.... :af
I
Fitness Center
Directors Office
Mobley Building
5825 SW 682h Street
Suite 100 — 400
Suite 200:
61 of &9
W
Ak,
Public Works
4795 SW 75' Avenue
Public Works Entrance
Bathroom & Kitchen Area
Public Works Department
Maintenance Areas
1MI _I
Breakroom
Men's Bathroom
Women's Bathroom
Motor Pool ice
End of Section
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Ell
EXHIBIT I
SCOPE OF SERVICES
ATTACHMENT D
JANITORIAL SERVICES
RFP #PW2020-20
`BACKGROUND SCREENING,"
Chapter 435, Florida Statute 435.04, Employment Screening
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435.04 Level 2 screening standards.—
(1)(a) All employees required by law to be screened pursuant to this section must undergo
security background investigations as a condition of employment and continued employment which
includes, but need not be limited to, fingerprinting for statewide criminal history records checks
through the Department of Law Enforcement, and national criminal history records checks through
the Federal Bureau of Investigation, and may include local criminal records checks through local law
enforcement agencies.
(b) Fingerprints submitted pursuant to this section on or after July I, 2012, must be submitted
electronically to the Department of Law Enforcement
(c) An agency may contract with one or more vendors to perform all or part of the electronic
fingerprinting pursuant to this section. Such contracts must ensure that the owners and personnel of
the vendor performing the electronic fingerprinting are qualified and will ensure the integrity and
security of all personal information.
(d) An agency may require by rule that fingerprints submitted pursuant to this section must be
submitted electronically to the Department of Law Enforcement on a date earlier than July I, 2012.
(e) Vendors who submit fingerprints on behalf of employers must:
1. Meet the requirements of s. 943.053; and
2. Have the ability to communicate electronically with the state agency accepting screening
results from the Department of Law Enforcement and provide the applicant's full first name, middle
initial, and last name; social security number or individual taxpayer identification number, date of
birth; mailing address; sex; and race.
(2) The security background investigations under this section must ensure that no persons
subject to the provisions of this section have been arrested for and are awaiting final disposition of,
have been found guilty of, regardless of adjudication, or entered a plea of nolo contendere or guilty
to, or have been adjudicated delinquent and the record has not been sealed or expunged for, any
offense prohibited under any of the following provisions of state law or similar law of another
jurisdiction:
(a) Section 393.135relating to sexual misconduct with certain developmentally disabled clients
and reporting of such sexual misconduct
(b) Section 394.4593• relating to sexual misconduct with certain mental health patients and
reporting of such sexual misconduct
(c) Section 415.111. relating to adult abuse, neglect, or exploitation of aged persons or disabled
adults.
(d) Section 777.04, relating to attempts, solicitation, and conspiracy to commit an offense listed
in this subsection.
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51
(e) Section 78204, relating to murder.
(f) Section 78207. relating to manslaughter, aggravated manslaughter of an elderly person or
disabled adult, or aggravated manslaughter of a child.
(g) Section 782.071, relating to vehicular homicide.
(h) Section 782.09, relating to killing of an unborn child by injury to the mother.
(i) Chapter 784, relating to assault, battery, and culpable negligence, if the offense was a felony.
6) Section 784.011 relating to assault, if the victim of the offense was a minor.
(k) Section 784.03, relating to battery, if the victim of the offense was a minor.
(1) Section 787.01relating to Iddnapping.
(m) Section 787.0 2, relating to false imprisonment
(n) Section 787.025, relating to luring or enticing a child.
(o) Section 787.04(2), relating to taldng, enticing, or removing a child beyond the state limits
with criminal intent pending custody proceedings.
(p) Section 787,04(3), relating to carrying a child beyond the state lines with criminal intent to
avoid producing a child at a custody hearing or delivering the child to the designated person.
(q) Section 790.115(1), relating to exhibiting firearms or weapons within 1,000 feet of a school.
(r) Section 790.1 15(2)(b), relating to possessing an electric weapon or device, destructive
device, or other weapon on school property.
(s) Section 794.011 relating to sexual battery.
(t) Former s. 794.041, relating to prohibited acts of persons in familial or custodial authority.
(u) Section 794.05 . relating to unlawful sexual activity with certain minors.
(v) Chapter 796, relating to prostitution.
(w) Section 798.02. relating to lewd and lascivious behavior.
(x) Chapter 800, relating to lewdness and indecent exposure.
(y) Section 806.01. relating to arson.
(z) Section 810.02. relating to burglary.
(aa) Section 810.14, relating to voyeurism, if the offense is a felony.
(bb) Section 810.145. relating to video voyeurism, if the offense is a felony.
(cc) Chapter 812, relating to theft, robbery, and related crimes, if the offense is a felony.
(dd) Section 817.563relating to fraudulent sale of controlled substances, only if the offense was
a felony.
(ee) Section 825.102relating to abuse, aggravated abuse, or neglect of an elderly person or
disabled adult
(ff) Section 825.1025, relating to lewd or lascivious offenses committed upon or in the presence
of an elderly person or disabled adult
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� Section 825.103, relating to exploitation of an elderly person or disabled adult, if the
offense was a felony.
(hh) Section 826.04. relating to incest.
(ii) Section 827.03. relating to child abuse, aggravated child abuse, or neglect of a child.
(jj) Section 927.04. relating to contributing to the delinquency or dependency of a child.
(kk) Former s. 827.05, relating to negligent treatment of children.
(II) Section 827.071, relating to sexual performance by a child.
(mm) Section 843.01. relating to resisting arrest with violence.
(nn) Section 843.025 relating to depriving a law enforcement, correctional, or correctional
probation officer means of protection or communication.
(oo) Section 843.12. relating to aiding in an escape.
(pp) Section 843.13relating to aiding in the escape of juvenile inmates in correctional
institutions.
(qq) Chapter 847, relating to obscene literature.
(rr) Section 874.05, relating to encouraging or recruiting another to join a criminal gang.
(ss) Chapter 893, relating to drug abuse prevention and control, only if the offense was a felony
or if any other person involved in the offense was a minor.
(tt) Section 916.1075, relating to sexual misconduct with certain forensic clients and reporting
of such sexual misconduct
(uu) Section 944.35(3), relating to inflicting cruel or inhuman treatment on an inmate resulting
in great bodily harm.
(vv) Section 944.40, relating to escape.
(ww) Section 944.46relating to harboring, concealing, or aiding an escaped prisoner.
(xx) Section 944.47, relating to introduction of contraband into a correctional facility.
(yy) Section 985.701 • relating to sexual misconduct in juvenile justice programs.
(u) Section 985.711relating to contraband introduced into detention facilities.
(3) The security background investigations under this section must ensure that no person
subject to this section has been found guilty of, regardless of adjudication, or entered a plea of nolo
contendere or guilty to, any offense that constitutes domestic violence as defined in s. 741,28,
whether such act was committed in this state or in another jurisdiction.
History.---s. 47, ch. 95-228; s. 16, ch. 96-268; s. 22, ch. 96-322; s. 4, ch. 98-417; s. 5, ch. 99-284;
s. 88, ch. 2000-153; s. 7, ch. 2001-125; s. 5, ch. 2004-267; s. 4, ch. 2005-1 19; s. I 11, ch. 2006-120; s.
90, ch. 2006-197; s. 110, ch. 2007-5; s. 3, ch. 2007-112, s. 66, ch. 2009-223; s. 6, ch. 2010-31; s. 38,
ch. 2010-1 14; s. 10, ch. 2012-73; s. 4, ch. 2013-80; s. 6, ch. 2014-84; s. 4, ch. 2014-194; s. 3, ch.
2016-162.
End of Section
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53
EXHIBIT 6
SERVICE AGREEMENT
JANITORIAL SERVICES
RFP #PW2020-20
THIS CONTRACT, entered into this day of , 20 , by the
CITY OF SOUTH MIAMI through its Manager, both of whom will be hereinafter referred to as
the "CITY" where applicable; located at 6130 Sunset Drive, South Miami, FL E-mail:
skamali(d),southmiamifl.gov and High Sources, Inc. with an office and
principal place of business located at 3301 SW 22nd St Miami FL , and E-mail address of
iparetas@highsourcesinc.com and Facsimile transmission number of484)3778466(hereinafter called the
"CONTRACTOR").
WITNESSETH:
WHEREAS, the CITY needs JANITORIAL SERVICES desires to retain
CONTRACTOR to provide the required goods and services based on CONTRACTOR's
representations which reflect that CONTRACTOR is qualified and capable of providing said
goods and services in a professional and timely manner and in accordance with the CITY's goals
and requirements; and
WHEREAS, CONTRACTOR has agreed to provide the required goods and services in
accordance with the terms and conditions set forth herein.
NOW, THEREFORE, in consideration of the mutual covenants and agreements herein
contained, the parties agree as follows:
1) Engagement of Contractor: Based on the representations of CONTRACTOR as
set forth in CONTRACTOR'S proposal which is attached as Exhibit A to this Agreement, the
CITY hereby retains CONTRACTOR to provide the goods and services set forth in said
proposal, as modified by the Contract Documents, or as is otherwise set forth in the Contract
Documents defined below (all of which is hereinafter referred to as the Work").
2) Contract Documents: The Contract Documents include this Contract and the
following documents, as well as any attachments or exhibits that are made a part of any of those
documents
Scope of Services, (EXHIBIT I, Attachments A, B C & D)
CITY's Insurance & Indemnification Requirements, EXHIBIT 2
Contractor's Bid Form, EXHIBIT 3
Cost & Technical Proposal, EXHIBIT 4
This Contract, the Scope of Services, (EXHIBIT 1, Attachments A, B C & D) and the CITY's
Insurance & Indemnification Requirements (Exhibit 2) take precedence over the
CONTRACTOR's Bid Form, EXHIBIT 3 and CONTRACTOR'S Cost & Technical
Proposal, EXHIBIT
3) Date of Commencement: CONTRACTOR must commence the performance of
the Work under this Contract on the date specified in a Notice to Proceed, or Purchase Order,
(hereinafter referred to as the "Work Commencement Date"). Time is of the essence. This
AGREEMENT does not confer on the CONTRACTOR any exclusive right to perform work on
behalf of the City other than the work described in the Scope of Services, nor does it obligate
the City in any manner to guarantee work for the CONTRACTOR.
4) Primary Contacts: The Primary Contact Person in charge of administering this
Contract on behalf of the CITY is the City Manager ("Manager"), assistant Manager, or the
Manager's designee, who will be designated in a writing signed by the Manager. The Primary
78 of 84
Contact Person for CONTRACTOR and his/her contact information is as follows: Name:
Joel Paretas e-mail: jParetas®highsourwsinc.ccm ; Fax: 484 377-8466 Street Address:
3301 SW 22nd St Miami FL 33145
5) Scope of Services: The goods and services to be provided are as set forth in the
Scope of Services, (EXHIBIT I, Attachments A, B C & D)
6) Compensation: The CONTRACTOR's compensation for CONTRACTOR's
performance under the terms and provisions of this Contract, (hereinafter referred to as the
Contract Price) is as set forth in CONTRACTOR's Bid Form, EXHIBIT 3 and Cost &
Technical Proposal, EXHIBIT 4 or as amended by mutual consent of the City and Contractor.
The CITY will make monthly payments for all authorized WORK performed during the previous
calendar month following the receipt of CONTRACTOR's invoice, but only for the work
performed.
7) Time Provisions: The term of this Contract will commence on the Work
Commencement Date and will continue for three (3) years and the Contract may be
extended by an additional two (2) year period if the extension is in writing and signed
by the City Manager. An extension of the term of this Contract is at the CITY's sole and
absolute discretion. In any event, and notwithstanding any other provision to the contrary in this
Agreement, or any attachments thereto, this Agreement may not exceed a total term of five (5)
years, including any extensions thereto.
8) Termination: This Contract may be terminated without cause by the CITY with 30
days of advanced written notice and, in such case, the termination effective date will be the 31 n
day following receipt of the notice of termination. This provision supersedes and takes
precedence over any contrary provisions for termination contained in the other Contract
Documents. If the CITY terminates the Contract without cause, the CONTRACTOR is entitled
to be compensated for the work performed up to the effective date of termination.
9) Applicable Law and Venue: Florida law applies to the interpretation and
enforcement of this Contract Venue for all proceedings is in Miami -Dade County, Florida.
1.0 Duties and Responsibilities: CONTRACTOR must comply with all applicable laws,
ordinances, codes, rules, regulations, and health and safety standards of any governmental
body having jurisdiction over any matter related to this Contract or the goods and services
to be performed hereunder, and may not commit any trespass on any private property in
performing any of the work embraced by this Contract Each and every provision and clause
required by law to be inserted in, or made part of, this Contract will be deemed to be
inserted herein and this Contract will be read and enforced as though such provisions and/or
clauses were included herein. All services must be performed by the CONTRACTOR to
the satisfaction of the City Manager or manager's designee, who will decide all questions,
difficulties and disputes of whatever nature which may arise under or by reason of this
Agreement, the prosecution and fulfillment of the services, and the character, quality, amount
and value. The City's decisions upon all claims, questions, and disputes will be final,
conclusive, and binding upon the parties unless such determination is clearly arbitrary or
unreasonable.
I O)Change Orders: No additional Work or extras may be done unless the same is
duly authorized in writing and in advance of the work by appropriate action by the City Manager
and in accordance with the Contract Documents.
)Licenses and Certifications: Contractor must secure all necessary business and
professional licenses at its sole expense prior to executing this Contract or commencing the
Work.
12)lnsurance, Indemnification & Bonding: CONTRACTOR must comply with the
insurance, indemnification and bonding requirements set forth in the Contract Documents. The
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55
terms of indemnification set forth in the Contract Documents survive the termination or
expiration of this Agreement.
13)jury Trial Waiver: The parties waive their right to jury trial regarding any dispute
arising out of this Agreement
14)Entire Agreement, Mod cation, and Non -waiver: The Contract Documents
constitute the entire agreement of the parties and supersedes any prior agreements, written or
oral. The Contract Documents may not be modified or amended except in writing, signed by
both parties hereto and if this Contract is required to be approved by the City Commission, all
amendments thereto must be approved in the same manner and with the same formality as this
Contract The Contract Documents, in general, and this paragraph, in particular, may not be
modified or amended by any acts or omissions of the parties. No failure to exercise and no delay
in exercising any right, power or privilege may operate as a waiver. No waiver of the Contract
Documents, in whole or part, including the provisions of this paragraph, may be implied by any
act or omission.
S)Public Records: CONTRACTOR and all of its subcontractors are required to
comply with the public records law (s.1 19.0701) while providing goods and services on behalf of
the CITY and the CONTRACTOR, under such conditions, must incorporate this paragraph in
all of its subcontracts for this Project and must (a) Keep and maintain public records required by
the public agency to perform the service; (b) Upon request from the public agency's custodian of
public records, provide the public agency with a copy of the requested records or allow the
records to be inspected or copied within a reasonable time at a cost that does not exceed the
cost provided in this chapter or as otherwise provided by law, (c) Ensure that public records
that are exempt or confidential and exempt from public records disclosure requirements are not
disclosed except as authorized by law for the duration of the Contract term and following
completion of the Contract if CONTRACTOR does not transfer the records to the public
agency; and (d) Upon completion of the Contract, transfer, at no cost, to the public agency all
public records in possession of CONTRACTOR or keep and maintain public records required
by the public agency to perform the service. If CONTRACTOR transfers all public records to
the public agency upon completion of the Contract, CONTRACTOR must destroy any duplicate
public records that are exempt or confidential and exempt from public records disclosure
requirements. If CONTRACTOR keeps and maintains public records upon completion of the
Contract, CONTRACTOR must meet all applicable requirements for retaining public records.
All records stored electronically must be provided to the public agency, upon request from the
public agency's custodian of public records, in a format that is compatible with the information
technology systems of the public agency.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION
OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE
CUSTODIAN OF PUBLIC RECORDS AT 305-663-6340; E-mail:
npayne@southmiamifl.gov; 6130 Sunset Drive, South Miami, FL .33143.
16)Background Screening All personnel and volunteers that will provide any
service with vulnerable persons, as defined in Section 435.02, Fla. Stat, involving the City or its
Agency in such related activity or who may have access to secure or sensitive areas of the City,
must be in compliance with Level 11 Background Screening and fingerprinting requirements as
per, Florida Statute Ch. 435 prior to the scheduled start of any employee or volunteer.
CONTRACTOR must prevent all its personnel, including volunteers, from engaging in any such
related activities without having passed a background screening to the satisfaction of the City.
A violation of this requirement will constitute a substantial breach of this Contract
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56
17)Drug Free Workplace. CONTRACTOR must comply with the Drug Free
Workplace policy set forth in the City of South Miami's Personnel Manual which is made a part
of this Contract by reference.
18)Transfer and Assignment None of the work or services under this Contract
may be subcontracted or assigned without prior written consent from the CITY which may be
denied without cause.
19) Unauthorized Aliens: The employment of unauthorized aliens by the is considered
a violation of Federal Law. If the CONTRACTOR knowingly employs unauthorized aliens, such
violation will be cause for immediate termination of this Agreement This applies to any sub-
contractors. The City reserves the right at its discretion, but does not assume the obligation, to
require proof of valid citizenship or valid green card for each person employed in the
performance of the Work including persons employed by as independent contractors. By
reserving this right, the City does not assume any obligation or responsibility to enforce or ensure
compliance with the applicable laws and regulations.
20) Non Appropriation of Funds. In the event that no funds or insufficient funds
are appropriated and budgeted or are otherwise unavailable in any fiscal period for payments
due under this contract, then the City, upon written notice to CONTRACTOR or its assignee
of such occurrence, will have the unqualified right to terminate the contract without any
penalty or expense. No guarantee, warranty or representation is made that any project(s) will
be awarded to any CONTRACTOR.
21) Most Favored Public Entity. CONTRACTOR represents that the prices
charged to City in the proposal do not exceed existing prices to other customers for the same
or substantially similar items or services for comparable quantities under similar terms,
conditions, wages, benefits, insurance coverage and any other material cost factors. If
CONTRACTOR's prices decline, or should respondent, at any time during the term of a
contract entered into with City, provide the same goods or services with the same comparable
quantities under similar terms, conditions, wages, benefits, insurance coverage and any other
material cost factors, CONTRACTOR must immediately extend the same prices to City.
22)Notices. All notices given or required under this Contract will be deemed
sufficient if sent by a method that provides written evidence of delivery, including e-mail and
facsimile transmission and delivered to CONTRACTOR or his designated contact person.
Return of mail, sent to the address contained herein for the parties or their contact persons, as
not deliverable or for failure to claim the mail will be deemed received on the date that the mail
is returned to sender.
23)Indemnification. In the event that any of the contract documents provide for
indemnification, nothing contained therein may imply that the City has waived its sovereign
immunity as provided by Florida Statute, Section 786.28 and anything to the contrary contained
therein will be null and void and of no force or effect
24)Severability. If any term or provision of this Agreement are to any extent be held
invalid or unenforceable, the remainder of this Agreement will not be affected thereby, and
each remaining term and provision of this Agreement will be valid and be enforceable to the
fullest extent permitted by law. This Agreement may be amended by a court of competent
jurisdiction to harmonize the remaining provisions following such finding of invalidity or
unenforceability.
25)Survival of Provisions. Any terms or conditions of this Agreement that require
acts beyond the date of the term of the Agreement, will survive termination of the Agreement,
will remain in full force and effect unless and until the terms or conditions are completed and
will be fully enforceable by either party.
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57
IN WITNESS WHEREOF, the parties, have executed this Contract, on or before
the date first above written, with full knowledge of its content and significance and intending to
be legally bound by the terms hereof.
Witnes
j%a—ef,,0
By:
Q YD C+�G
[print ame of witness]
ATTESTED:
a
Nkenga A. Payne, CMC
City Clerk
Read and Approved as to Form, Language,
Legality and Execution Thereof:
City Attorney
High Sour Inc.
[Individual or,en name]
[print narrld of signatory]
CITY OF SOUTH MIAMI
0
Shari, Karnali,
City Manager
END OF SECTION
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RESPONDENT QUALIFICATION STATEMENT
JANITORIAL SERVICES
RFP #PW2020-20
The response to this questionnaire will be utilized as part of the CITY'S overall Proposal Evaluation and
RESPONDENT selection.
I. Number of similar projects completed.
a) In the past 5 years
In the past 5 years On Schedule
b) In the past 10 years
In the past 10 years On Schedule
2. List the last five (5) completed similar projects.
a) Project Name:
Owner Name:
Owner Address:
Owner Telephone:
11 similar projects on schedule, not completed
11
11 similar projects on schedule, not completed
11
non -completed, all currently active during the last 5 years
Original Contract Completion Time
(Days):
Original Contract Completion Date:
Actual Final Contract Completion Date:
Original Contract Price:
Actual Final Contract Price:
b) Project Name:
Owner Name:
Owner Address:
Owner Telephone:
Original Contract Completion Time
(Days):
Original Contract Completion Date:
Actual Final Contract Completion Date:
Original Contract Price:
Actual Final Contract Price
c) Project Name:
17 of 84
59
Owner Name:
Owner Address:
Owner Telephone:
Original Contract Completion Time
(Days):
Original Contract Completion Date:
Actual Final Contract Completion Date:
Original Contract Price:
Actual Final Contract Price:
d) Project Name:
Owner Name:
Owner Address:
Owner Telephone:
Original Contract Completion Time
(Days):
Original Contract Completion Date:
Actual Final Contract Completion Date:
Original Contract Price:
Actual Final Contract Price:
e) Project Name:
Owner Name:
Owner Address:
Owner Telephone:
Original Contract Completion Time
(Days):
Original Contract Completion Date:
Actual Final Contract Completion Date:
Original Contract Price:
Actual Final Contract Price:
18 of 84
3. Current workload
Project Name
Owner Nanie
Telephone NUmber
Contract Price
Brevard County
Janitorial Services
reva ounty
Mary Bowers, Support
(321)6332050 ext 59148
$2,125,000 plus 95,000
annual in CARES services
Service Manacier
City of IGssimmee
Janitorial Services
Clty o Kissimmee
Hany George, Facilities
an Mananer
(407) 518-2509
$653,148
City of Gulfport
Janitorial Services
City of Gulfport
Tom Nicholls, Public
Director
(727) 893-1090Works
$381,360
City of Seminole
City of Seminole
Cathy Culp, Public Works
(727) 397-6383 Ext 3
$75,900
US Corp of Engineers
Janitorial Services Armed
Xcel Engineering
Joe Zimmerman, VPorces
86 766-8542
( '�
$2,000,000
arketp ace Retail
Janitorial and Maintenance
Urban Retail Properties
Jesus Garcia, Property
(954) 740-7217
$228,000 annual
Services
Manaaement Director
no cap
One Clearwater Tower
Janitorial Services
JRES
Thomas Hires, Property
(727) 446-6405
$150,000 annual
Management Director
no cap
SOFWERX
Janitorial Services
I
SO RX
Anthony Pettengill
Director
(813) 693-5599
$50,000 annual
no cap
4. The following information must be attached to the proposal.
a) RESPONDENrs home office organization chart.
b) RESPONDENTs proposed project organizational chart
c) Resumes of proposed key project personnel, including on -site Superintendent.
5. List and describe any:
a) Bankruptcy petitions filed by or against the Respondent or any predecessor organizations.
b) Any arbitration or civil or criminal proceedings, or
Suspension of contracts or debarring from Bidding or Responding by any public agency brought
c) against the Respondent in the last five (5) years
6. Government References:
List other Government Agencies or Quasi -Government Agencies for which you have done business within
the past five (5) years.
Name of Agency: Brevard County
Address: 2725 Judge Fran Jamieson Way Melbourne FL 32940
Telephone No: (321) 6332050 ext 59148
Contact Person: Mary Bowers, Support Service Manager
Type of Project: Janitorial Services plus additional CARES services
related to COVID-19
19 of 84
61
Name of Agencr.
US Corp of Engineers
Address.
1066 Commerce Park Dr Oak Ridge TN 37830
Telephone No.:
(865) 766-NA2
Contact Person:
Joe Zimmerman
Type of Project
Janitorial and Maintenance Services to the Armed Forges
Name of Agencp:
City of Kissimmee
Address:
104 N. Alaska Ave Kissimmee FL 34741
Telephone No.:
(407) 518-2509
Contact Person:
Hany George
Type of Project
Janitorial Services Citywide
20 of 84
62
LIST OF PROPOSED SUBCONTRACTORS AND PRINCIPAL SUPPLIERS
JANITORIAL SERVICES
RFP #PW2020-20
Respondent must list all proposed subcontractors, if subcontractors are allowed by the terms of this
Solicitation to be used on this project if they are awarded the Contract.
Classificationof •rk
Other: High sources will
Subcontractor Name
self -perform this contract.
Address
No subcontractors will be
Tel-• s
Email
part of this project.
Supplier
All Florida Paper
9150 NW 105th Way
Medley, FL 33178
pax: () 835-6060
(305) 884-8424
Supplier
Imperial Dade
9601 NW 112th Ave
Miami, FL 33178
ph: (305) 805-2600
fax: (305) 883-9363
Supplier
Home Depot Pro
formerly (SuppiyWorks)
Nationwide
1-866-412-6726
Supplier
Staples
Nationwide
1-877-826-7755
This list must be provided as a part of Respondents submittal to the City of South Miami and in response to this
RFP.
END OF SECTION
21 of 84
63
NON -COLLUSION AFFIDAVIT
JANITORIAL SERVICES
RFP #PW2020-20
STATE OF FLORIDA
COUNTY OF MIAMI-DADE
Joel Paretas being first duly swam, deposes and states that
(1) He/She/They is/are the Representative of High Sources, Inc.
(Owner, Partner, Officer, Representative or Agent) of
the Respondent that has submitted the
attached Proposal;
(2) He/ShelThey is/are fully informed concerning the preparation and contents of the attached Proposal
and of all pertinent circumstances concerning such Proposal;
(3) Such Proposal is genuine and is not a collusive or sham Proposal;
(4) Neither the said Respondent nor any of its officers, partners, owners, agents, representatives,
employees or parties in Interest, including this affiant, have in any way colluded, conspired, connived or
agreed, directly or indirectly, with any other Respondent, firm, or person to submit a collusive or sham
Proposal in connection with the Work for which the attached Proposal has been submitted; or to
refrain from Bidding or proposing in connection with such Work; or have in any manner, directly or
indirectly, sought by agreement or collusion, or communication, or conference with any Respondent,
firm, or person to fix any overhead, profit, or cost elements of the Proposal or of any other
Respondent, or to fix any overhead, profit, or cost elements of the Proposal Price or the Proposal
Price of any other Respondent, or to secure through any collusion, conspiracy, connivance, or unlawful
agreement any advantage against (Recipient), or any person interested in the proposed Work;
(S) The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any
collusion, conspiracy. connivance. or unlawful agreement on the part of the Respondent or any other
of Its agents, representatives, owners, employees or parties of interest. including this affianc
Signed, sealed and delivered
�iinn�thf.
hee presence o
GOW
Witness
Witness
EMM Chanlatte
NOTARY PUBLIC
ESTATE OF FLORIDA
Cantu# GG24947i
Expires Oil112022
STATE OF FLORIDA
COUNTY OF MIAMI-DADE
Signature ' Ll
JP eos oess D24aOpIor-it
Print Name and Title
6T)P1�20
Date
On this the day of K QQ before me, the undersigned Notary Public of the State
of pefsyapally ap ear (t ame(s) of ind'rvidual(s) who appeared before notary)
CA I y10 and whose name(s) is/are Subscribed to the within
instrument and he/she/they acknowledge that he/she/they executed it
22 of 84
m
WITNESS my hand and official seal.
NOTARY PUBLIC:
SEAL OF OFFICE:
Notary Public, State of Florida
(Name of Notary Public Print, Stamp or type as commissioned.)
EMW Chm*
4pt4oTARY PUS Personally, known to me, or
STATE OF FLOPMA
CMM* GG249471 Personal identification:
, fires 81j i 22
Type of Identification Produced
Did take an oath, or
Did Not take an oath.
23 of 84
65
PUBLIC ENTITY CRIMES AND CONFLICTS OF INTEREST
JANITORIAL SERVICES
RFP #PW2020-20
Pursuant to the provisions of Paragraph (2) (a) of Section 287.133, Florida State Statutes — "A person or affiliate who
has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a
Proposal or bid on a Contract to provide any goods or services to a public entity, may not submit a Bid or proposal
for a Contract with a public entity for the construction of repair of a public building or public work, may not submit
bids or proposals on leases or real property to a public entity, may not be awarded to perform Work as a
RESPONDENT, Sub -contractor, supplier. Sub -consultant, or Consultant under a Contract with any public entity,
and may not transact business with any public entity in excess of the threshold amount Category Two of Section
287.017, Florida Statutes, for thirty soc (36) months from the date of being placed on the convicted vendor list".
The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State
Statutes. Respondents must disclose with their Proposals, the name of any officer, director, partner, associate or
agent who is also an officer or employee of the City of South Miami or its agencies.
SWORN STATEMENT PURSUANT TO SECTION 287.133 (3) (a),
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER
OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
This sworn statement is submitted to
City of South Miami
[print name of the public entity]
by Joel Paretas, VP Business Development
[print individual's name and title]
for High Sources, Inc.
[print name of entity submitting sworn statement]
whose business address is 1502 Hobbs Street., Suite 105
Tampa, FL 33619
and (if applicable) its Federal Employer Identification Number (FEIN) is 47 - 4655442
entity has no FEIN, include the Social Security Number of the individual
.)
(If the
signing this sworn statement
2. 1 understand that a "public entity crime" as defined in Paragraph 287.133 (1)(g), Florida Statutesmeans
a violation of any state or federal law by a person with respect to and directly related to the transaction of
business with any public entity or with an agency or political subdivision of any other state or of the United
States. Including, but not limited to , any bid, proposal or contract for goods or services to be provided to
any public entity or an agency or political subdivision of any other state or of the United States and involving
antitrust. fraud, theft bribery, collusion, racketeering. conspiracy, or material misrepresentation.
3. 1 understand that `convicted" or "conviction" as defined in Paragraph 287.133 (1) (b), Florida Statutes.
means a finding of guilt or a conviction of a public entity crime. with or without an adjudication of guilt, in
any federal or state trial court of record relating to charges brought by indictment or information after July
1, 1989, as a result of a jury verdict, non jury trial, or entry of a plea of guilty or nolo contendere.
4. 1 understand that an "affiliate" as defined in Paragraph 287.133 (1) (a), Florida Statutes. means:
(a) A predecessor or successor of a person convicted of a public entity crime; or
(b) An entity under the control of any natural person who is active in the management of the entity
and who has been convicted of a public entity crime. The term "affiliate" includes those officers,
directors, executives. partners, shareholders, employees, members, and agents who are active in
the management of an affiliate. The ownership by one person of shares constituting a controlling
interest in any person, or a pooling of equipment or income among persons when not for fair
24 of 84
market value under an arm's length agreement, will be a prima facie case that one person controls
another person. A person who knowingly enters into a joint venture with a person who has been
convicted of a public entity crime in Florida during the preceding 36 months will be considered an
affiliate.
S. I understand that a "person" as defined in Paragraph 287.133 (1) (e), Florida Statutes. means any natural
person or entity organized under the laws of any state or of the Unified States with the legal power to enter
into a binding contract and which bids or proposal or applies to bid or proposal on contracts for the
provision of goods or services let by a public entity, or which otherwise transacts or applies to transact
business with a public entity. The term "person" includes those officers, directors, executives, partners,
shareholders, employees, members, and agents who are active in management of an entity.
6. Based on information and belief, the statement which I have marked below is true in relation to the entity
submitting this sworn statement. [Indicate which statement applies.]
Neither the entity submitting this sworn statement, nor any of its officers, directors, executives,
partners, shareholders, employees, members, or agents who are active in the management of the entity,
nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to
July I, 1989.
The entity submitting this sworn statement, or one or more of its officers, directors, executives,
partners, shareholders, employees, members, or agents who are active in the management of the entity, or
an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July I,
1989.
The entity submitting this sworn statement, or one or more of its officers, directors, executives,
partners, shareholders, employees, members, or agents who are active in the management of the entity, or
an affiliate of the entity has been charged with and convicted of a public entity crime subsequent of July 1,
1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida,
Division of Administrative Hearings and the Final Order entered by the Hearing Officer determined that it
was not in the public interest to place the entity submitting this sworn statement on the convicted vendor
list [attach a copy of the final order.]
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY
IDENTIFIED IN PARAGRAPH I (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY, AND THAT THIS FORM IS VALID
THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM
REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE
THRESHOLD AMOUNT PROVIDED IN SECTION 287 017, FLORIDA STAMES. CATEGORY TWO OF ANY
CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. /
r
[Si ]
Sworn to and subscribed before me this day of , 20 OW
Personally known l%s
OR Produced identification
(Type of identification)
Form PU R 7068 (Rev.06/ 11 /92)
25 of 84
Notary Public — State of
My commission expires
(Printed, typed or stamped commissioned
name of notary public)
Eli w Chantdt
NOTARY PUBLIC
STATE OF FLORIDA
Cootie OG249471
Expires 9/1 1/2022
M
DRUG FREE WORKPLACE
JANITORIAL SERVICES
RFP #PW2020-20
Whenever two or more responses to a solicitation which are equal with respect to price, quality and service are
received by the State or by any political subdivisions for the procurement of commodities or contractual services,
a response to the solicitation received from a business that certifies that it has implemented a drug -free workplace
program will be given preference in the award process Established procedures for processing tie responses to
solicitations will be followed if none of the tied vendors have a drug -free workplace program. In order to have a
drug -free workplace program, a business must
I) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the workplace and specifying the
actions that will be taken against employees for violations of such prohibition.
2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of
maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee
assistance programs, and the penalties that may be imposed upon employees for drug abuse
violations
3) Give each employee engaged in providing the commodities or contractual services that are under
Bid a copy of the statement specified in Section (1).
4) In the statement specified in Section (1), notify the employees, that. as a condition to their
working for the employer with regard to the matters that are the subject of the response to the
solicitation including those involving the procurement of commodities or contractual services
that are under Bid, the employee must abide by the terms of the statement and must notify the
employer of any conviction of, or plea of guilty or nclo contendere to, any violation of Chapter
893 or of any controlled substance law of the United States or any state, for a violation occurring
in the workplace no later than five (5) days after such conviction.
5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or
rehabilitation program, if such is available in the employee's community, by any employee who is
so convicted.
6) Make a good faith effort to continue to maintain a drug -free workplace through implementation
of this section.
As the person authorized to sign this statement. and under penalties of perjury, I declare that I have read the
foregoing statement and that the facts stated in it �e and that this firm is in full compliance with the above
requirements. _
RESPONDENT's Signature:
Print Name: Joel Paretas
Date: 9/21 /20
26 of 84
.:
ACKNOWLEDGEMENT OF CONFORMANCE WITH OSHA STANDARDS
JANITORIAL SERVICES
RFP #PW2020-20
TO THE CITY OF SOUTH MIAMI
we High Sources, Inc. (Name of CONTRACTOR), hereby acknowledge and agree that as
CONTRACTOR for the JANITORIAL SERVICES RFP #PW2020-20 as specified have the sole responsibility
for compliance with all the requirements of the Federal Occupational Safety and Health Act of 1970, and all State
and local safety and health regulations, and agree to indemnify and hold harmless the City of South Miami and
NIA (Consultant, if any) against any and all liability, claims, damages, losses and expenses they may incur due to the
failure of Whenever two or more responses to a solicitation which are equal with respect to price, quality and
service are received by the State or by any political subdivisions for the procurement of commodities or
contractual services, a response to the solicitation received from a business that certifies that it has implemented a
drug -free workplace program will be given preference in the award process- Established procedures for
processing tie responses to solicitations will be followed if none of the tied vendors have a drug -free workplace
program. In order to have a drug -free workplace program, a business must
1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the workplace and specifying the
actions that will be taken against employees for violations of such prohibition.
2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of
maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee
assistance programs, and the penalties that may be imposed upon employees for drug abuse
violations.
3) Give each employee engaged in providing the commodities or contractual services that are under
Bid a copy of the statement specified in Section (1).
4) In the statement specified in Section (1), notify the employees, that, as a condition to their
working for the employer with regard to the matters that are the subject of the response to the
solicitation including those involving the procurement of commodities or contractual services
that are under Bid, the employee must abide by the terms of the statement and must notify the
employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter
893 or of any controlled substance law of the United States or any state, for a violation occurring
in the workplace no later than five (5) days after such conviction.
5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or
rehabilitation program, if such is available in the employee's community, by any employee who is
so convicted.
6) Make a good faith effort to continue to maintain a drug -free workplace through implementation
of this section.
As the person authorized to sign this statement, and under penalties of perjury. 1 declare that I have read the
foregoing statement and that the facts stated in it are true and that this firm and its subcontractors, if any, who are
listed below, are in full compliance with the above requirements:
CONTRACTOR High
BY: Joel Paretas
Name
Business
Tide
27 of 84
99
AFFIDAVIT CONCERNING
FEDERAL AND STATE VENDOR LISTINGS
JANITORIAL SERVICES
RFP #PW2020-20
The person, or entity, who is responding to the City's solicitation, hereinafter referred to as "Respondent'', must
certify that the Respondent's name Does Not appear on the State of Florida, Department of Management Services,
"CONVICTED. SUSPENDED, DISCRIMINATORY FEDERAL EXCLUDED PARTIES and COMPLAINTS VENDOR
LISTINGS".
If the Respondent's name appears on one or all the "Listings" summarized below, Respondents must "Check if
Applies" next to the applicable "Listing." The "Listings" can be accessed through the following link to the Florida
Department of Management Services website:
bttpJ/ww mdms_-myflorida cam/buseo=_o >�tions/state---Iaurchasing/vendor information/convicted S, usE
ende discriminatory com laaiintts„y nrinr lists
DECLARATION UNDER PENALTY OF PERJURY
I, Joel Paretas (hereinafter referred to as the "Declarant') state, that the following facts
are true and correct
(1) 1 represent the Respondent whose name is High Sources, Inc.
(2) 1 have the following relationship with the Respondent Vice President (Owner (if Respondent is a
sole proprietor), President (if Respondent is a corporation) Partner (if Respondent is a partnership), General
Partner (if Respondent is a Limited Partnership) or Managing Member> (if Respondent is a Limited Liability
Company).
(3) 1 have reviewed the Florida Department of Management Services website at the following URL address:
http://www.dms.myflorida.conVbusiness operations/state purchasingfvendor informadon/convicted suspended di
scriminatory_complaints vendor lists
(4) 1 have entered an '5c" or a check mark beside each listingfcategory set forth below if the Respondent's
name appears in the list found on the Florida Department of Management Services website for that category or
listing. If I did not enter a mark beside a listing/category, it means that I am attesting to the fact that the
Respondent's name does not appear on the listing for that category in the Florida Department of Management
Services website as of the date of this affidavit
Check if
Applicable
Convicted Vendor List
Suspended Vendor List
Discriminatory Vendor List
Federal Excluded Parties List
Vendor Complaint List
FURTHER DECLARANT SAYETH NOT.
Under penalties of perjury, and as the person authorized to sign this statement, I declare that I have read the
foregoing statement and that the facts stated in it are true and that this firm is in full compliance with the above
requirements.
Etfiexer Chaff Joel Paretas
NOTARY PUBLIC (Print name t)
STATE OF FLORIDA
Corn N GG249471 By:
eftftsg/1112022
(Sign )
ACKNOWLEDGEMENT
STATE OF FLORIDA
COUNTY OF MIAMI-DADE
On this th day 20 �d . before me, the undersigned authority, personally
appeared who is personally know to me or who provided the
following identification and who took an oath or affirmed that that he/shelthey executed the
foregoing Affidavit as the Declarant.
28 of 84
70
WITNESS my hand and official seal.
NOTARY PUBLIC:
SEAL
29 of 84
Notary Public, State of Florida
(Name of Notary Public Print,
Stamp or type as commissioned.)
71
RELATED PARTY TRANSACTION VERIFICATION FORM
JANITORIAL SERVICES
RFP #PW2020-20
I Joel Paretas ,individually and on behalf of High Sources, Inc.
("Firm') have Name of Representative CompanyNendor/EntO read the City of South Miami ("City')'s Code of Ethics,
Section 8A- I of the Cal's Code of Ordinances and I hereby certify, under penalties of perjury that to the best of
my knowledge, information and belief:
(1) neither I nor the Firm have any conflict of interest (as defined in section 8A 1) with regard to the contract or
business that I, and/or the Firm, am(are) about to perform for, or to transact with, the
City, and
(2) neither I nor any employees, officers, directors of the Firm, nor anyone who has a financial interest greater
than 5% in the Firm, has any relative(s), as defined in section 8A-I, who is an employee of the City or who is(are)
an appointed or elected official of the City, or who is(are) a member of any public body created by the City
Commission, i.e. a board or committee of the City, [while the ethics code still applies, if the person executing this
form is doing so on behalf of a firm whose stock is publicly traded, the statement In this section (2) must be based
solely on the signatory's personal knowledge and he/she is not required to make an independent investigation as to
the relationship of employees or those who have a financial interest in the Firm.]; and
(3) neither I nor the Firm, nor anyone who has a financial interest greater than 5% in the Firm, nor any member of
those persons' immediate family (i.e., spouse, parents, children, brothers and sisters) has transacted or entered
into any contract(s) with the City or has a financial interest, direct or indirect, in any business being transacted
with the city, or with any person or agency acting for the city, other than as follows:
_ (if necessary, use a separate sheet to supply additional information that will not fit on this line; however, you
must make reference, on the above line, to the additional sheet and the additional sheet must be signed under
oath). [while the ethics code still applies, if the person executing this form is doing so on behalf of a firm whose
stock is publicly traded, the statement in this section (3) must be based solely on the signatory's personal
knowledge and he/she is not required to make an independent investigation as to the relationship of those who
have a financial interest in the Firm.]; and
(4) no elected and/or appointed official or employee of the City of South Miami, or any of their immediate family
members (Le, spouse, parents, children, brothers and sisters) has a financial interest, directly or indirectly, in the
contract between you and/or your Firm and the City other than the following individuals whose interest is set
forth following their names:
(if necessary, use a separate sheet to supply additional information that will not fit on this line; however, you must
make reference, on the above line, to the additional sheet and the additional sheet must be signed under oath).
The names of all City employees and that of all elected and/or appointed city officials or board members, who
own, directly or indirectly, an interest of five percent (5%) or more of the total assets of capital stock in the firm
are as follows:
(if necessary, use a separate sheet to supply additional information that will not fit on this line; however, you must
make reference, on the above line, to the additional sheet and the additional sheet must be signed under oath).
[while the ethics code still applies, if the person executing this form is doing so on behalf of a firm whose stock is
publicly traded, the statement in this secdon (4) must be based solely on the signatory's personal knowledge and
he/she is not required to make an independent Investigation as to the financial interest in the Firm of city
employees, appointed officials or the immediate family members of elected and/or appointed official or employee.]
(5) 1 and the Firm further agree not to use or attempt to use any knowledge, property or resource which may
come to us through our position of trust. or through our performance of our duties under the terms of the
contract with the City, to secure a special privilege, benefit, or exemption for ourselves, or others. We agree that
we may not disclose or use information. not available to members of the general public, for our personal gain or
benefit or for the personal gain or benefit of any other person or business entity, outside of the normal gain or
benefit anticipated through the performance of the contract
30 of 84
72
(6)1 and the Firm hereby acknowledge that we have not contracted or transacted any business with the City or
any person or agency acting for the City, and that we have not appeared in representation of any third party
before any board, commission or agency of the City within the past two years other than as
follows:
necessary, use a separate sheet to supply additional information that will not fit on this line; however, you must
make reference, on the above line, to the additional sheet and the additional sheet must be signed under oath).
X:1Purchasing%Vendor Registration112.28.12 RELATED PARTY TRANSACTION VERIFICATION FORM [3].docx
(7) Neither I nor any employees, officers, or directors of the Firm, nor any of their immediate family (Le.. as a
spouse, son, daughter, parent, brother or sister) is related by blood or marriage to: (I) any member of the City
Commission; (ii) any city employee; or (ii j any member of any board or agency of the City other than as follows:
(if necessary, use a separate sheet to supply additional
information that will not fit on this fine; however, you must make reference, on the above line, to the additional
sheet and the additional sheet must be signed under oath). [while the ethics code still applies, if the person
executing this form is doing so on behalf of a firm whose stock is publicly traded, the statement in this section (7)
must be based solely on the signatory's personal knowledge and he/she is not required to make an independent
investigation as to the relationship by blood or marriage of employees, officers, or directors of the Firm, or of any
of their immediate family to any appointed or elected officials of the City, or to their immediate family members].
(8) No Other Firm, nor any officers or directors of that Other Firm or anyone who has a financial interest greater
than 5% in that Other Firm, nor any member of those persons' immediate family (i.e., spouse, parents, children,
brothers and sisters) nor any of my immediate family members (hereinafter referred to as "Related Parties'} has
responded to a solicitation by the City in which I or the Firm that I represent or anyone who has a financial
interest greater than 5% in the Firm, or any member of those persons' immediate family (i.e. spouse, parents,
children, brothers and sisters) have also responded, other than the following:
(if
necessary, use a separate sheet to supply additional information that will not fit on this line; however, you must
make reference, on the above line, to the additional sheet and the additional sheet must be signed under oath).
[while the ethics code still applies, if the person executing this form is doing so on behalf of a firm whose stock is
publicly traded, the statement in this section (8) must be based solely on the signatory's personal knowledge and
he/she is not required to make an independent investigation into the Other Firm, or the Firm he/she represents, as
to their officers, directors or anyone having a financial interest in those Firms or any of their any member of those
persons' immediate family.]
(9) 1 and the Firm agree that we are obligated to supplement this Verification Form and inform the City of any
change in circumstances that would change our answers to this document Specifically, after the opening of any
responses to a solicitation, I and the Firm have an obligation to supplement this Verification Form with the name of
all Related Parties who have also responded to the same solicitation and to disclose the relationship of those
parties to me and the Firm.
(10) A violation of the City's Ethics Code, the giving of any false information or the failure to supplement this
Verification Form, may subject me or the Firm to immediate termination of any agreement with the City, and the
imposition of the maximum fine and/or any penalties allowed by law. Additionally, violations may be considered by
and subject to action by the Miami -Dade County Commission on Ethics.
Under penalties of perjury, and as the person authorized to sign this statement, I declare that I have read the
foregoing statement, that 1 have made a diligent effort to investigate the matters to which I am attesting
hereinabove and to the best f my knowledge, information and belief the facts stated in it are true and this firm is
in full compliance e a o r quirements.
Signature:
Print Name & Title: "JXP s, VP Business Development
Date: _ _ a1�ll2-0-
31 of 84
73
Sec. 8A-I. - Conflict of interest and code of ethics ordinance.
(a) Designation.
This section shall be designated and known as the "City of South Miami Conflict of Interest and Code of Ethics
Ordinance." This section shall be applicable to all city personnel as defined below and shall also constitute a
standard of ethical conduct and behavior for all autonomous personnel, quasi-judicial personnel, advisory
personnel and departmental personnel. The provisions of this section shall be applied in a cumulative manner. By
way of example, and not as a limitation. subsections (c) and (d) may be applied to the same contract or transaction.
(b) Definitions For the purposes of this section the following definitions shall be effective:
(1) The term "commission members" shall refer to the mayor and the members of the city commission.
(2) The term "autonomous personnel" shall refer to the members of autonomous authorities, boards and agencies,
such as the city community redevelopment agency and the health facilities authority.
(3) The term "quasi-judicial personnel" shall refer to the members of the planning board, the environmental review
and preservation board, the code enforcement board and such other individuals, boards and
agencies of the city as perform quasi-judicial functions.
(4) The term "advisory personnel" shall refer to the members of those city advisory boards and agencies whose
sole or primary responsibility is to recommend legislation or give advice to the city commission.
(5) The term "departmental personnel" shall refer to the city clerk, the city manager, department heads, the city
attorney, and all assistants to the city clerk, city manager and city attorney, however titled.
(6) The term "employees" shall refer to all other personnel employed by the city.
(7) The term "compensation" shall refer to any money, gift, favor, thing of value or financial benefit conferred, or
to be conferred, in return for services rendered or to be rendered.
(8) The term "controlling financial interest" shall refer to ownership, directly or indirectly, of ten percent or more
of the outstanding capital stock in any corporation or a direct or Indirect interest of ten percent or more in a firm,
partnership, or other business entity at the time of transacting business with the city.
(9) The term "immediate family" shall refer to the spouse, parents, children, brothers and sisters of the person
involved.
(10) The term "transact any business" shall refer to the purchase or sale by the city of specific goods or services
for consideration and to submitting a bid, a proposal in response to a Solicitation, a statement of qualifications in
response to a request by the city, or entering into contract negotiations for the provision
on any goods or services, whichever first occurs.
(c) Prohibition on transacting business with the dty.
No person Included in the terms defined in paragraphs (b)(1) through (6) and in paragraph (b)(9) shall enter into
any contract or transact any business in which that person or a member of the immediate family has a financial
interest, direct or indirect with the city or any person or agency acting for the city, and any such contract,
agreement or business engagement entered in violation of this subsection shall render the transaction voidable.
Willful violation of this subsection shall constitute malfeasance in office and shall affect forfeiture of office or
position. Nothing in this subsection shall prohibit or make illegal:
(1) The payment of taxes, special assessments or fees for services provided by the city government;
(2) The purchase of bonds, anticipation notes or other securities that may be issued by the city through
underwriters or directly from time to time.
Waiver of prohibition. The requirements of this subsection may be waived for a particular transaction only by four
affirmative votes of the city commission after public hearing upon finding that:
(1) An open -to -all sealed competitive proposal has been submitted by a city person as defined in paragraphs (b)(2),
(3) and (4);
(2) The proposal has been submitted by a person or firm offering services within the scope of the practice of
architecture, professional engineering, or registered land surveying, as defined by the laws of the state and
pursuant to the provisions of the Consultants' Competitive Negotiation Act, and when the proposal has been
submitted by a city person defined in paragraphs (b)(2), (3) and (4);
(3) The property or services to be involved in the proposed transaction are unique and the city cannot avail itself
of such property or services without entering a transaction which would violate this subsection but for waiver of
its requirements: and
(4) That the proposed transaction will be in the best interest of the city.
This subsection shall be applicable only to prospective transactions, and the city commission may in no case ratify a
transaction entered in violation of this subsection.
Provisions cumulative This subsection shall be taken to be cumulative and shall not be construed to amend or repeal
any other law pertaining to the same subject matter-
(d) Further prohibition on transacting business with the city.
32 of 84
74
No person included in the terms defined in paragraphs (b)(1) through (6) and in paragraph (b)(9) shall enter into
any contract or transact any business through a firm, corporation, partnership or business entity in which that
person or any member of the immediate family has a controlling financial interest, direct or indirect, with the city
or any person or agency acting for the city, and any such contract, agreement or business engagement entered in
violation of this subsection shall render the transaction voidable. The remaining provisions of subsection (c) will
also be applicable to this subsection as though incorporated by recitation.
Additionally, no person included in the term defined in paragraph (b)(1) shall vote on or participate in any way in
any matter presented to the city commission if that person has any of the following relationships with any of the
persons or entities which would be or might be directly or indirectly affected by any action of the city commission:
(1) Officer, director, partner, of counsel. consultant, employee, fiduciary or beneficiary; or
(2) Stockholder, bondholder, debtor, or creditor, if in any instance the transaction or matter would affect the
person defined in paragraph (b)(1) in a manner distinct from the manner in which it would affect the public
generally. Any person included in the term defined in paragraph (b)(1) who has any of the specified relationships or
who would or might, directly or indirectly, realize a profit by the action of the city commission shall not vote on or
participate in any way in the matter.
(E) Gifts.
(1) Definition. The term 'gift" shall refer to the transfer of anything of economic value, whether in the form of
money, service, loan, travel, entertainment, hospitality, item or promise, or in any other form, without
adequate and lawful consideration.
(2) Exceptions. The provisions of paragraph (e)(1) shall not apply to:
a. Political contributions specifically authorized by state law.
b. Gifts from relatives or members of one's household, unless the person is a conduit on behalf of a third party to
the delivery of a gift that is prohibited under paragraph (3);
c. Awards for professional or civic achievement;
d. Material such as books, reports, periodicals or pamphlets which are solely informational or of an advertising
nature.
(3) Prohibitions. A person described in paragraphs (b)(1) through (6) shall neither solicit nor demand any gift It is
also unlawful for any person or entity to offer, give or agree to give to any person included in the terms defined in
paragraphs (b)(1) through (6), or for any person included in the terms defined in paragraphs (b)(1) through (6) to
accept or agree to accept from another person or entity, any gift for or because of:
a. An official public action taken, or to be taken, or which could be taken, or an omission or failure to take a public
action;
b. A legal duty performed or to be performed, or which could be performed, or an omission or failure to perform
a legal duty,
c. A legal duty violated or to be violated, or which could be violated by any person included in the term defined in
paragraph (b)(1); or
d. Attendance or absence from a public meeting at which official action is to be taken.
(4) Disclosure. Any person included in the term defined in paragraphs (b)(1) through (6) shall disclose any gift, or
series of gifts from anyone person or entity, having a value in excess of $25.00. The disclosure shall be made by
filing a copy of the disclosure form required by chapter 112, Florida Statutes, for "local
officers" with the city clerk simultaneously with the filing of the form with the clerk of the county and with the
Florida Secretary of State.
(f) Compulsory disclosure by employees of firms doing business with the city.
Should any person included in the terms defined in paragraphs (b)(1) through (6) be employed by a corporation,
firm, partnership or business entity in which that person or the immediate family does not have a controlling
financial interest and should the corporation. firm, partnership or business entity have substantial business
commitments to or from the city or any city agency, or be subject to direct regulation by the city or a city agency,
then the person shall file a sworn statement disclosing such employment and interest with the clerk of the city.
(g) Exploitation of official position prohibited.
No person included in the terms defined in paragraphs (b)(1) through (6) shall corruptly use or attempt to use an
official position to secure special privileges or exemptions for that person or others.
(h) Prohibition on use of confidential information.
No person included in the terms defined in paragraphs (b)(1) through (6) shall accept employment or engage in
any business or professional activity which one might
reasonably expect would require or induce one to disclose confidential information acquired by reason of an
official position, nor shall that person in fact ever disclose confidential information garnered or gained through an
official position with the city, nor shall that person ever use such information, directly or indirectly, for personal
gain or benefit
(i) Conflicting employment prohibited.
l< Z01f l
75
No person included in the terms defined in paragraphs (b)(1) through (6) shall accept other employment which
would Impair independence of judgment in the performance of any public duties.
(j) Prohibition on outside employment.
(1) No person included in the berms defined in paragraphs (b)(6) shall receive any compensation for services as an
officer or employee of the city from any source other than the city, except as may be permitted as follows:
a. Generally prohibited. No full-time city employee shall accept outside employment, either incidental, occasional or
otherwise, where city time, equipment or material is to be used or where such employment or any part thereof is
to be performed on city time.
b. When permitted A full-time city employee may accept incidental or occasional outside employment so long as
such employment is not contrary, detrimental or adverse to the interest of the city or any of its departments and
the approval required in subparagraph c. is obtained.
c. Approval of department head required. Any outside employment by any full-time city employee must first be
approved in writing by the employee's department head who shall maintain a complete record of such
employment.
d. Penalty. Any person convicted of violating any provision of this subsection shall be punished as provided in
section IA I of the Code of Miami -Dade County and, in addition shall be subject to dismissal by the appointing
authority. The city may also assess against a violator a fine not to exceed $500.00 and the costs of investigation
incurred by the city.
(2) All full-time city employees engaged in any outside employment for any person, firm, corporation or entity
other than the city, or any of its agencies or instrumentalities, shall file, under oath, an annual report indicating the
source of the outside employment, the nature of the work being done and any amount of money or other
consideration received by the employee from the outside employment. City employee reports shall be filed with
the city clerk. The reports shall be available at a reasonable time and place for inspection by the public. The city
manager may require monthly reports from individual employees or groups of employees for good cause.
(k) Prohibited investmentL
No person included in the terms defined in paragraphs (b)(1) through (6) or a member of the immediate family
shall have personal investments in any enterprise which will create a substantial conflict between private interests
and the public interest.
(1) Certain appearances and payment prohibited
(1) No person included in the terms defined in paragraphs (b)(1), (5) and (6) shall appear before any city board or
agency and make a presentation on behalf of a third person with respect to any matter, license, contract,
certificate, ruling; decision, opinion, rate schedule, franchise, or other benefit sought by the third person. Nor shall
the person receive any compensation or gift, directly or indirectly, for services rendered to a third person, who
has applied for or is seeking some benefit from the city or a city agency, in connection with the particular benefit
sought by the third person. Nor shall the person appear in any court or before any administrative tribunal as
counselor legal advisor to a party who seeks legal relief from the city or a city agency through the suit in question.
(2) No person included in the terms defined in paragraphs (b)(2), (3) and (4) shall appear before the city
commission or agency on which the person serves, either directly or through an associate, and make a
presentation on behalf of a third person with respect to any matter, license, contract, certificate, ruling, decision,
opinion, rate schedule, franchise, or other benefit sought by the third person. Nor shall such person receive any
compensation or gilt, directly or indirectly. for services rendered to a third party who has applied for or is seeking
some benefit from the city commission or agency on which the person serves in connection with the particular
benefit sought by the third party. Nor shall the person appear in any court or before any administrative tribunal as
counselor legal advisor to a third party who seeks legal relief from the city commission or agency on which such
person serves through the suit in question.
(m) Actions prohibited when financial interests involved
No person included in the terms defined in paragraphs (b) (1) through (6) shall participate In any official action
directly or indirectly affecting a business in which that person or any member of the immediate family has a
financial interest A financial interest is defined in this subsection to include, but not be limited to, any direct or
indirect interest in any investment, equity, or debt
(n) Acquiring financial interests.
No person included in the terms defined in paragraphs (b)(1) through (6) shall acquire a financial interest in a
project, business entity or property at a time when the person believes or has reason to believe that the financial
interest may be directly affected by official actions or by official actions by the city or city agency of which the
person is an official, officer or employee.
(0) Recommending professional services.
No person included in the terms defined in paragraphs (b)(1) through (4) may recommend the services of any
lawyer or law firm, architect or architectural firm, public relations firm, or any other person or firm, professional
34 of 84
W
or otherwise, to assist in any transaction involving the city or any of its agencies, provided that a recommendation
may properly be made when required to be made by the duties of
office and in advance at a public meeting attended by other city officials, officers or employees.
(p) Continuing application after city service.
(1) No person included in the terms defined in paragraphs (b)(1), (5) and (6) shall, for a period of two years after
his or her city service or employment has ceased, lobby any city official [as defined in paragraphs
(b)(I) through (6)] in connection with any judicial or other proceeding, application, Solicitation, RFQ, bid, request
for ruling or other determination, contract, claim, controversy, charge, accusation, arrest or other particular
subject matter in which the city or one of its agencies is a party or has any interest whatever, whether direct or
indirect Nothing contained in this subsection shall prohibit any individual from submitting a routine administrative
request or application to a city department or agency during the two-year period after his or her service has
ceased.
(2) The provisions of the subsection shall not apply to persons who become employed by governmental entities,
501(c)(3) non-profit entities or educational institutions or entities, and who lobby on behalf of those entities in
their official capacities.
(3) The provisions of this subsection shall apply to all persons described in paragraph (p)(1) whose city service or
employment ceased after the effective date of the ordinance from which this section derives.
(4) No person described in paragraph (p)(1) whose city service or employment ceased within two years prior to
the effective date of this ordinance shall for a period of two years after his or her service or employment enter
into a lobbying contract to lobby any city official in connection with any subject described in paragraph (p)(1) in
which the city or one of its agencies is a party or has any direct and substantial interest; and in which he or she
participated directly or indirectly through decision, approval, disapproval, recommendation, the rendering of
advice, investigation, or otherwise, during his or her city service or employment. A person participated "directly"
where he or she was substantially involved in the particular subject matter through decision, approval, disapproval,
recommendation, the rendering of advice, investigation, or otherwise, during his or her city service or
employment A person participated "indirectly" where he or she knowingly participated in any way in the particular
subject matter through decision, approval, disapproval, recommendation, the rendering of advice, investigation, or
otherwise, during his or her city service or employment All persons covered by this paragraph shall execute an
affidavit on a form approved by the city attorney prior to lobbying any city official attesting that the
requirements of this subsection do not preclude the person from lobbying city officials.
(5) Any person who violates this subsection shall be subject to the penalties provided in section 8A-2(p).
(q) City attorney to render opinions on request
Whenever any person included in the terms defined in paragraphs (b)(1) through (6) and paragraph (b)(9) is in
doubt as to the proper interpretation or application of this conflict of interest and code of ethics ordinance, or
whenever any person who renders services to the city is in doubt as to the applicability of the ordinance that
person, may submit to the city attorney a full written statement of the facts and questions. The city attorney shall
then render an opinion to such person and shall publish these opinions without use of the name of the person
advised unless the person permits the use of a name.
35of84
77
PRESENTATION TEAM
DECLARATION/AFFIDAVIT OF REPRESENTATION
JANITORIAL SERVICES
RFP #PW2020-20
This affidavit is not required for compliance with the City's Solicitation; however, it may be used to avoid
the need to register members of your presentation team as lobbyists. Pursuant to City Ordinance 28-14-
2206 (c)(9), any person who appears as a representative for an individual or firm for an oral presentation
before a City certification, evaluation, selection, technical review or similar committee, must list on an
affidavit provided by the City staff, all individuals who may make a presentation. The affidavit must be
filed by staff with the Clerk's office at the time the committee's proposal is submitted to the City Manager.
For the purpose of this subsection only, the listed members of the presentation team, with the exception
of any person otherwise required to register as a lobbyist, must not be required to pay any registration
fees. No person may appear before any committee on behalf of an anyone unless he or she has been
listed as part of the firm's presentation team pursuant to this paragraph or unless he or she is registered
with the City Clerk's office as a lobbyist and has paid all applicable lobbyist registration fees.
Pursuant to '92.525(2), Florida Statutes, the undersigned, Joel Paretas makes the following
declaration under penalties of perjury:
Listed below are all individuals who may make a presentation on behalf of the entity that the affiant
represents. Please note; No person may appear before any committee on behalf of anyone unless he
or she has been listed as part of the firm's presentation team pursuant to this paragraph or unless he
or she is registered with the Clerk's office as a lobbyist and has paid all applicable lobbyist registration
fees.
NAME TITLE
Eliezer Chanlatte VP of Operations
Odalis Chanlatte Vice President
Maximo Chanlatte President
For the purpose of this Affidavit of Representation only, the listed members of the presentation team,
with the exception of any person otherwise required to register as a lobbyist, will not be required to pay
any registration fees. The Affidavit of Representation must be filed with the City Clerk's office at the time
the committee's proposal is submitted to the City as part of the procurement process.
Under penalties of perjury, I declare that I have read the foregoing declaration and that the facts stated
in it are true and specifically that the persons listed above are the members of the presentation team of
the entity listed below.
Executed this 2 da of September , 20 20 .
Signat o preset ive High Sources, Inc.
o I Pare VP Bu ne s Development
Print Name nd Title Print name of entity being represented
END OF SECTION
36 of 84
78
VENDOR: High Sources
DATE: October 20.2020
REFERENCE: Xcel Engineering
CONTACT: Joe Zimmerman
1. What is the project scope/agreement and project value; and how many of the vendors
staff provide service on a daily basis.
COMMENTS: ` 019 pew
2. Have you experienced an unusually high turn -over of the vendors staff that service your
facility?
PLEASE CIRCLE ONE: YES /ONO
3. How is the vendor's quality of work? PLEASE CIRCLE ONE:
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TI if( ITl of PI Eases I ]%INN(,
REFERENCE CHECK:
JANITORIAL SERVICES RFP
PREPARED BY: PURCHASING DEPARTMENT
VENDOR: HIGH SOURCES
DATE: October 19. 2020
REFERENCE: Brevard County
CONTACT: Mary Bowers/Support Services: mary.bowers@brevardfl.gov
1. What is the project scope/agreement and project value; and how many of the vendors
staff provide service on a daily basis.
COMMENTS: _approximately 1,000,000 s.f. of building janitorial services Countywide. Annual bid
$427,867.20
2. Have you experienced an unusually high turn -over of the vendors staff that service your
facility?
PLEASE CIRCLE ONE: YES / NO
3. How is the vendor's quality of work? PLEASE CIRCLE ONE:
EXCELENT GOOD POOR NEEDS IMPROVEMENT
COMMENTS:
Page 1 of 3
f�
4. How would you describe the vendors Response Time and communication with staff?
PLEASE CIRCLE ONE:
EXCELENT GOOD POOR NEEDS IMPROVEMENT
COMMENTS:
5. How responsive is the vendor for cleaning/disinfecting requests that are over and above
the normal day-to-day scope of work? PLEASE CIRCLE ONE:
EXCELENT GOOD POOR NEEDS IMPROVEMENT
COMMENTS: _we have contracted with High Sources for an additional $100,000
in CARES Act funds due to COVID 19.
6. Was the vendor selected based on a competitive process?
PLEASE CIRCLE ONE: YES / NO
7. Is there anything we should know while evaluating this vendor? If yes, please explain.
PLEASE CIRCLE ONE: YES / NO
[Cal IT, ILILIa01I&1'A
8. If you had a similar project to undertake in the future, would you consider this vendor to
perform the work again based on performance?
PLEASE CIRCLE ONE: YES / NO
COMMENTS:
Page 2 of 3
99
NAME: _Mary Bowers
TITLE: _Support Services Manager, Brevard County Facilities
Bowers Mar Digitally signed by Bowers, Mary
SIGNATURE: / y Date: 2020.10.20 12.40:42 -04'00'
DATE:
Page 3 of 3
Ell
RFP PW2020-20 JANITORIAL SVCS
NOTE: RESULTS ARE NOT FINAL UNTIL AN AWARD RECOMMENDTION BY THE CITY MANAGER
Public
Bid Form
Bidder
List of
Non Loll.
Entity
Drug free
OSHA
Fed.
Related
1
Signed
Sun
Bidder
5-Year Bid Price
E-Bid
Format
& Cost
Ref.
Crimes and
State
Presen. Dec
Proof
Qualif.
Subs'
Affidavit
Workplace
Stds
Partyoflns
Contract
Biz
Proposal
Conflicts of
Listings
Interest
High
$233,400.00
X
x
x
X
X
X
X
x
X
X
X
X
X
X
x
Sources
Comet
$238,500.00
X
x
X
X
X
X
X
X
X
X
X
X
X
X
X
Clean
$2S9,015.12
X
X
X
X
X
X
X
x
X
X
X
X
X
X
X
Space
PSM
$332,408.50
X
X
N/A
N/A
N/A
N/A
N/A
N/A
X
X
X
X
x
x
N/A
MCI
$333,996.00
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
Amer Plus
$357,651.31
x
x
x
x
x
x
x
x
x
x
x
x
x
x
N/A
SFM
$503,266.84
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
Integrity
$1,896,720.00
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
Brian Ross
$30,972,656.00
x
Starblast
PSM: NO EXHBIT 4 COST & TECHNICAL PROPOSAL
Failure to do so shall render the Proposal non -responsive and the Proposal shall be rejected from further consideration.
E��7
JANITORIAL SERVICES
RFP #PW2020-20
FINAL RANKINGS, OCTOBER 28, 2020
Evaluator
Amer Plus
Clean Space
Comet
Clean
High Sources
SFM
Quentin Pough
72
78
55
90
63
John Reese
69
79
60
80
78
John Barzola
80
90
50
95
100
TOTAL
221
247
165
265
241
RANK
-- -- 4
Evaluator
Amer Plus
Clean Space
Comet
Clean
High Sources
SFM
Quentin Pough
72
78
55
90
63
Evaluator
Amer Plus
Clean Space
Comet
Clean
High Sources
SFM
John Reese
69
79
60
80
78
Evaluator
Amer Plus
Clean Space
Comet
Clean
High Sources
SFM
John Barzola
80
90
50
95
100
Procurement Division
(K
FINAL 6130 Sunset Drive
South Miami Evaluation South Miami, Florida 43
THE CITY OF PLEASANT LIVING Scoring Sheet (305) 663-636339
www.southmiamifl.gov
RFP Title: JANITORIAL SERVICES
RFP No.: PW2020-20
DIRECTIONS: Please score each firm, for each specific criteria provided. Scoring is based on each criteria listed
below with a maximum score for each criteria The total score for each proposer is calculated by adding each
criteria for a total score by proposer. The maximum score total score for each proposer is 100_points.
Criteria
Amer
Clean
Comet
High
SFM
Plus
Space
Clean.
Sources
Qualifications,
competency and
technical expertise of the
firm and personnel to
perform the services in
ZZ
Z
2
Z S
accordance with the
Scope of Services:
Maximum 25 Points
Pricing. How does the
proposed bid price
2
compare a) to other
proposals and b) to
O
3a
3
3 8
3
previous contract bid(s),
Z
current market trends
and/or studies
Maximum 40 Points
3
Related past and/or
current experience:
' g
1 7
! J
/ S
ZQ
Maximum 20 Points
References/Good-
4
standing with previous
clients:
/
r
/
Maximum 15 Points
Total�Z
r78
SS
90
�3
Page 1 of 2
Ell
Reviewed by. Obe✓d-,+i 000u5),l Date: /0/7-&/20z0
(Print Name) (Signature)
Page 2 of 2
::
South Miami
THE CITY OF PLEASANT LIVING
RFP Title:
RFP NEI
FINAL
Evaluation
Scoring Sheet
ITORIAL SERVICES
PW2020-20
Procurement Division
6130 Sunset Drive
South Miami, Florida 33143
(305) 663-6339
www.southmiamifl.eov
DIRECTIONS: Please score each firm, for each specific criteria provided. Scoring is based on each criteria listed
below with a maximum score for each criteria. The total score for each proposer is calculated by adding each
criteria for a total score by proposer, The maximum score total score for eachproposer is 100 points.
criteria
Cri
Amer
Clean
Comet
High
SFM
M
Plus
Space
Clean.
Sources
Qualifications,
competency and
technical expertise of the
firm and personnel to
5
��
perform the services in
(�J�{J
accordance with the
Scope of Services:
Maximum 25 Points
Pricing. How does the
proposed bid price
compare a) to other
0
50
J
proposals and b) to
3J
2
previous contract bid(s),
current market trends
and/or studies:
Maximum 40 Points
Related past and/or
\
3
current experience:
ZD
Maximum 20 Points
References/Good-
standing with previous
J
/
4
clients:
Maximum IS Points
Total6U
9b
50- ..
S
10-0
Page 1 of 2
Page 2 of 2
a
Procurement Division
6130 Sunset Drive
FINAL South Miami, Florida 33143
South Miami Evaluation (305) 663-6339
THE CITY OF PLEASANT I wING Scoring Sheet
wwwsouthmiamifl.eov
RFP Title: JANITORIAL SERVICES
RFP No.: PW2020-20
DIRECTIONS: Please score each firm, for each specific criteria provided. Scoring is based on each criteria listed
below with a maximum score for each criteria The total score for each proposer is calculated by adding each
criteria for a total score by proposer. The maximum score total score for each proposer is 100 points.
Criteria
Amer
Clean
Comet
High
SFM
Plus
Space
Clean.
Sources
Qualifications,
competency and
technical expertise of the
firm and personnel to
perform the services in
accordance with the
Scope of Services:
L
Maximum 25 Points
Pricing. How does the
proposed bid price
compare a) to other
2
proposals and b) to
previous contract bid(s),
/
current market trends
%
�j v
J
and/or studies:
['
Maximum 40 Points
Related past and/or
3
current experience:
� �
/�
Maximum 20 Points
ReferenceslGood-
4
standing with previous
clients:
' Z
/ Z-
/ V/,6
/
/
/
Maximum 15 Points
.. .
i6
G/
(al
-7
!1
&0
!�
U0
C�
U
Page 1 of 2
91
Reviewed by. J 6� v �P Date: Z z v
(Print Name) (Signature)
Page 2 of 2
92
Detail by Entity Name
Page 1 of 2
F Ionra Deuawrwrtt of Suite
Department of Slate I Division of Corporations I Seatrn Rurwas I Scaich by 1:nbly tdante I
Detail by Entity Name
Florida Profit Corporation
HIGH SOURCES INC.
Filing Information
Document Number
P15000063596
FE11EIN Number
47-4655442
Date Filed
07/27/2015
Effective Date
08/01/2015
State
FL
Status
ACTIVE
Last Event
REINSTATEMENT
Event Date Filed
09/25/2017
Principal Address
13194 US HWY. 301 S.
153
RIVERVIEW, FL 33578
Mailing Address
13194 US HWY. 301 S.
153
RIVERVIEW, FL 33578
Registered Agent Name & Address
CHANLATTE, MAXIMO
13194 US HWY. 301 S
153
RIVERVIEW, FL 33578
Name Changed: 09/25/2017
Officer/Director Detail
Name & Address
Title P
CHANLATTE, MAXIMO
13194 US HWY. 301 S.
RIVERVIEW, FL 33578
Annual Reports
ReportYear Filed Date
93
http://search.sunbiz.org/InquirylCorporationSearchISearchResultDetail?inquirytype=Entity... 11 /4/2020
Detail by Entity Name
Page 2 of 2
2018 04/04/2018
2019 03114/2019
2020 04/29/2020
Document Images
0412912020 —ANNUAL REPORT View image m POF format
0311412018 -- ANNUAL REPORT View image m POF formal
04104/2018 -- ANNUAL REPORT View image m PDF formal
01T SM017 — REINSTATEMENT View image in POF lormat
0411WO10 -- ANNUAL REPORT View image in PDF format
07/27/2015 •- Dorm it Profil Vv1 image in PDF format
94
http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetaiI?inquhytype=Entity... 11 /4/2020
185E
GROSS GROCERS
NEIGHBORS
Roaches, mold: South Florida
grocers fail inspection
BY DAND I. NEAL
dnrdpenwmihodd.eam
Two national chains,
roaches, flies and mold
make appearances on this
geographically diverse
edition of Gross Grocers.
In a rarity, this look at
inspections of food sellers
and handlers hits for the
South Florida cycle — rep-
resentation from Miami -
Dade, Broward, Palm
Beach and Monroe coun-
ties.
Now the rules: Unlike
Florida Department of
Business and Professional
Regulation inspections of
restaurants, failing doesn't
mean a store gets closed
will it passes. But parts of
the store can be put under
a Stop Use order until the
Problem gets properly
addressed. A place gets
enough Stop Use orders, it
might not have enough
parts of the store it can use
to make opening worth-
while.
What follows comes
from Florida Department
of Agriculture inspection of
groceries, supermarkets,
minimarts, convenience
stores, food storage, food
distribution and food pro -
ceasing facilities. If want a
place inspected or want to
report a problem, don't
email us. Go to the Depart-
ment of Agriculture web -
site and file a complaint.
We don't decide who
gets inspected Or how
strictly they get inspected.
We report without passion
or prejudice, but with a loaf
of humor.
In alphabetical order:
DeLeon Seafood, 201
20th St., Marathon: We
Moldy peppers.
know things can be a little
more raw and outdoorsy in
the Keys, but even in Flip -
Flop Land, one must ob-
serve some indoor living
cleanliness rules.
Such as having a way to
wash, rinse and sanitize
cookware. "Warewash sink
was found outside, but not
attached."
And there needs to be a
handwash sink in the area
where the ready -to -eat
stone crabs are processed.
"Ceiling located above
the cooker for ready -to -eat
stone crabs was found
open, not sealed properly,
to prevent cross contam-
ination or protect food."
So, who knows what kind
of ceiling sauce dripped on
the stone crabs?
Futuro Supermarket,
13660 SW 56th St., West
Miami -Dade: Maybe it's
called "Futuro" because
that's when the owners
plan to get the permit they
didn't have.
They also didn't have a
handwash sink in the food
service area "where the hot
box food items are served/
packaged and the pork
rinds/pork shoulders are
served/packaged for cus-
tomers."
They did have a hand -
washing sink that "shoots
water at the person wmb-
ing hands from the base
where the faucet attaches
to the sink basin." Seems
like that would deter use.
Future's got until Dec. 3
to deal with that. More
immediately, they need to
address the employee
washing, rinsing, but not
sanitizing utensils and
dishes.
Also, the bread pudding,
Flan and arroz con leche
bore no indication who
made them or from
whence they came. Basura.
An ice machine had
"black, mold -like grime
encrusted on the interior
housing and icemaking
portion."
Papa Currie House,
15585 SW 177th Ave.,
South Miami -Dade: "No
toilet installed in a fixed
building is available on the
premises. Only a portable
restroom is available at the
location."
Having mystery food —
nD manufacturer informa-
tion on custard, fmit in
syrup and pasta salad —
got all of that tossed.
Papa didn't stop being a
rolling stone long enough
to get a septic permit from
the Department of Health.
Stop Use orders already
sidelined all open food
handling areas, food equip-
ment and processing areas.
The inspection says Pa-
pa's folks moved some
equipment outside to the
taco food truck, which
would be covered by the
Florida Department of
Business and Professional
Regulation inspectors, and
promised to work from
there.
SUNOAY NOVEMBER 8 )0M
MIAMIHERAMCOM
CITY OF SOUTH MIAMI, FLORIDA
NOTICE OF PUBLIC HEARINGS
In accordance with City of South Miami Code. Chapter 2B&DI1. Fla. Stat, the City s Home Rule
Powers, and the City Manager's declaration of a state of emergency due to the Coronavirus, the
City will he holding Its City Commission Meeting VIRTUALLY. The meeting Is scheduled to begin
on Tuesday, November 17, 2020 at 7,00 a.m. to consider the following public hearing itemte):
The City Manager is authorized to enter Into a multi -year agreement with My PR Guru, LLC
for public relations consulting services.
A Resolution authorizing the City Manager to enter Into a three-year agreement with an
option to renew for a maximum of five consecutive years, with High Sources, Inc. fat
7anitorlal services at multiple City facilities.
A Resolution relating to a Waiver of Plat request to allow a subdivision of property located
at 5207 SW 80 Street and as legally described herein.
M Ordinance amending the City of South Miami Code of Ordinances, Chapter 2, Article I,
Section. 2.2.1 to change the time for submitting add -on items to the Agenda and providing
for attending Commission meetings remotely.
An Ordinanee amending the City of South Miami Land Development Code, Section 20.6.1(A)
(B), (C) and (D) to provide for virtual meetings, election day meeting conflicts, attendance
remotely, authority of the person chairing the meeting to make motions and vote an all
motions and clarifying that board members are nomination and not recommended far
membership.
Governor DeSantis's Executive Ord., (E.O.) Number 20-69 suspended that portion of Section
166.041(4). Fla. Stet, that required a quorum to be physically present to adopt resolutions and
enact ordinances. If ED. No. 20-69 is extended. City staff and all Commission members will
participate by video conferencing through the Zoom platform and members of the public may
loin the meeting via Zoom at (hftps://wom.us/j/3056636338) and participate. If E.O. No. 2049
Is not extended, three members of the City Commissioner will he physically present in the City
Commission Chambers' and they will be broadcast on the Zoom platform along with all other
members of the Commission, City Stan and the public who may attend remotely from other
locations. If you desire to present evidence or you are unable to use Zoom, there are procedures
to follow and other options available including a dedicated phone line to listen and participate In
fine meeting and limited public attendance, all of which Is set forth In the meeting notice posted at
City Hall and at hhp://www.southmiamifl.gm/580/PublieWeefngsNMices. Anyone who wtabes
to review pending application, supporting documentation or who desire to have documents
made available lot viewing by everyone during the meeting must contact the City Clerk by calling
305-663-6340.
Note that pursuant to Florida Statutes 286.0105, a person vino decides to appeal any decision
made by a Board. Agency or Commission with respect to any matter considered at Its meeting
or hearing, a record of the proceedings will be required for said appeal and such person will be
required to have a verbatim transcript of the proceedings including the testimony and evidence
upon which the appeal Is to be based.
ADA To request a modification to a policy, practice or procedure or to request an auxiliary aide
ar service In omier I. participate in a City program, activity or event, you must on or before
4:00 p.m. 3 business days before the meeting (not counting the day of Me meeting) deliver your
request to the City Clerk by telephone: 305 63 5340, by mail at 6130 Sunset Drive, South
Miami. Florida or email at npayneesoul miamiff.gov.
Nkenga A. Payne, CMC
City Clerk
95
4TA
MIAMI DAILY BUSINESS REVIEW
Published Daily except Saturday, Sway and
Legal Holidays
Miami, Miami-Oade County, Florida
STATE OF FLORIDA
COUNTY OF MIAMI-DADE:
Before the undersigned authority personally appeared
GUILLERMO GARCIA, who on oath says that he or she Is the
DIRECTOR OF OPERATIONS, Legal Notices of the Miami Daily
Business Review Mr/a Miami Review, a daily (except
Saturday, Sunday and Legal Holidays) newspaper,
published at Miami in Miami -Dade County. Florida; that the
attached copy of advertisement, being a Legal Advertisement
of Notice in the matter of
CITY OF SOUTH MIAMI - PUBLIC HEARINGS - NOV. 17. 2020
in the XXXX Court,
was published in said newspaper in the issues of
11/06/2020
Alfiant fuller says that the Said Miami Deity Business
Review is a newspaper published at Miami, in said Miami -Dade
County, Florida and that the mid newspaper has heretofore
been continuously published in mid Miami -Dade County, Florida
each day (except Saturday, Sunday and Legal Holidays) and
has been entered as second class mall matter at the post
office in Miami in said Miami -Dade County, Florida, for a period
of one year next preceding the first publication of the attached
copy of advertisement and arrant further says that he or she
has neither paid nor promised any person. firm or corporation
any discount rebate. commission or refund for the purpose of
securing this advertisement for publication in the said
newspaper.
Swam and subscribed before me this
6 day of NOVE R, A.D�.220�200
0
(SEAL)
GUILLERMO GARCIA personally known to me
900
ALYNNRAVIXn#GG277771vemher 19, 2022Troy Fain Usaanre 9960Si7019
CITY OF SOUTH MIAMI, FLORIDA
NOTICE OF PUBLIC HEARINGS
In accordance with City of South Miami Code, Chapter 286.011, Fla. Stat,
the City's Home Rule Powers, and the City Manager's declaration of a
state of emergency due to the Coronavims, the City will be holding its Cry
Commission Meeting VIRTUALLY. The meeting is scheduled to begin on
Tuesday,, November 17, 2020 at 7.00 P.M. to consider the following PUNIC
nearing item(s):
The City Manager is authorized to enter into a multi -year agreement
with My PR Guru, LLC for public relations consulting services.
A Resolution authorizing the City Manager to enter into a three-year
agreement with an option to renew for a maximum of five consecutive
years, with High Sources, Inc. for janitorial services at multiple City
facilities.
A resolution relating to a Waiver of Plat request to allow a subdivision
of property located at 5907 SW 80 Street and as legally described
herein.
An Ordinance emending the City of South Miami Code of Ordinances,
Chapter 2, Article 1, Section. 2-2.1 to change the time for submitting
add -on items to the Agenda and providing for attending Commission
meetings remotely.
An Ordinance amending the City of South Miami Land Development
Code, Section 20.6.1%) (B), (C) and (D) toprovide for virtual meetings,
election day meeting conflicts, attendance remotely, authority of the
person chairing the meeting to make motions and vote on all motions and
cloritying that board members are nomination and not recommended
for memborship.
Governor DeSantis's Executive Order (E.O.) Number 20-69 suspended that
portion of Section 166.041(4), Fla. Stat., that required a quorum to be
physically present to adopt resolutions and enact ordinances. If E.O. No.
20-69 is extended, City staff and all Commission members will participate
by video conferencing through the Zoom platform and members of the
public may loin the meeting via Zoom at (httpS://zpom.us/j/3056636333)
and participate. If E.O. No. 20-69 is not extended, three members of the
City Commissioner will be physically present in the City Commission
Chambersl and they will be broadcast on the Zoom platform along with all
M
Ci I , c f Sou-M Miam/
other members of the Commission, City Staff and the public who may
attend remotely from other locations. If you desire to present evidence or
you am unable to use Zoom, there are procedures to follow and other
options available including a dedicated phone line to listen and participate
in the meeting and limited public attendance, all of which is set forth in the
meeting notice posted at City Hall and at http://tvmw.southmiamifl.
gov/560/Public-IAeetings-Notices. Anyone vrhe wishes to renew pending
application, supporting documentation or who desire to have documents
made available for viewing by everyone during the meeting must contact
the City Clerk by calling 305-663-6340.
Note that pursuant to Florida Statutes 286.0105, a person who decides to
appeal any decision made by a Board, Agency or Commission with respect
to any matter considered at its meeting or hearing. a record of the proceedings
will be required for said appeal and such person will be required to have a
verbatim transcript of the proceedings including the testimony and evidence
upon which the appeal is to be based.
ADA: To request a moditication to a policy, practice or procedure or to
request an auxiliary aide or service in order to participate in a City program,
activity or event, you must on or before 4:00 p.m. 3 business days before
the meeting (not counting the day of the meeting) deliver your request to
the City Clerk by te:ephone: 305-663-6340, by mail at 6130 Sunset Drive,
South Miami, Florida or email at npayne0southmiamifi.gov.
Nkenga A- Payne, CMC
City Clerk
1 The minimum standards for adopting a resolution or enacting an ordinance
are set forth in 166.041(4) ^- A majority, of the members of the governing
body shall constitute a quorum. An affirmative vote of a majority of a quorum
present Is necessary to enact any ordinance or adopt any resolution. '^
11/6 20-5910000497445M