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Res No 158-20-15598RESOLUTION NO.158-20-15598 A Resolution authorizing the City Manager to waive police service fees for Urban Oasis Project, Inc. to host a Farmers' Market on City Hall property, beginning Saturday, November 21, 2020 through Saturday, April 10, 2021. WHEREAS, On Tuesday, October 6, 2020, the City Commission passed and adopted Resolution No.130-20-15570, which authorized the City Manager to permit Urban Oasis Project, Inc. (the "applicant") to host a Farmers' Market on the east parking lot of City Hall every Saturday for six (6) months, beginning Saturday.. November 7, 2020 through Saturday, April 10, 2021 from 9:00 a.m. to 2:00 p.m.; and WHEREAS, Resolution No. 130-20-15570, in addition, requires that the applicant pay for city police services associated with the event in the amount of $8,107.50 (1 Off -Duty Police Officers w/ Vehicle: $352.50 per day X 23 Days); and WHEREAS, the applicant is requesting a fee waiver for police services for every Saturday, beginning Saturday,. November 21, 2020 through Saturday, April 10, 2021 in the amount of $7,402.50 (1 Off -Duty Police Officers w/ Vehicle: $352.50 per day X 21 Days); and WHEREAS.. According to Sec. 1513-6. — Use of city property for organized activity, (2) Permits and cost reimbursement: All persons presenting a special event using public property or public streets or who use the public rights -of -way, parks and recreational facilities within the city when such use requires city services and resources to be expended must complete a permit application and shall reimburse the city for all city revenue losses and city expenditures associated with the approved uses; and WHEREAS, (11) the City Commission may waive the fees and costs required by this section. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSIONERS OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The foregoing recitals are hereby ratified and confirmed as being true and they are incorporated into this resolution by reference as if set forth in full herein. Section 2. The City Manager is hereby authorized to waive police service fees in the amount of $7,402.50 for Urban Oasis Project, Inc. to host a Farmers' Market on City Hall property, beginning Saturday, November 21, 2020 through Saturday, April 10, 2021. Section 3. Corrections. Conforming language or technical scrivener -type corrections may be made by the City Attorney for any conforming amendments to be incorporated into the final resolution for signature. Pagel of 2 Res. No. 158-20-15598 Section 4. Severability. If any section clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this resolution. Section S. Effective Date. This resolution shall become effective immediately upon adoption. PASSED AND ADOPTED this 171h day of November, 2020. ATTEST: APPROV D: r CITY CLERK MAYOR READ AND APPROVED AS TO FORM, LANGUAGE, LEGALITY AND EXECUTION THEREOF C ATTORNEY COMMISSION VOTE: 5-0 Mayor Philips: Yea Vice Mayor Welsh: Yea Commissioner Harris: Yea Commissioner Liebman: Yea Commissioner Gil: Yea Page 2 of 2 Agenda Item No:1. City Commission Agenda Item Report Meeting Date: November 17, 2020 Submitted by: Quentin Pough Submitting Department: Parks & Recreation Rem Type: Resolution Agenda Section: Subject: A Resolution authorizing the City Manager to waive police service fees for Urban Oasis Project, Inc. to host a Farmers' Market on City Hall property for six (6) months, beginning Saturday, November 7, 2020 through Saturday, April 10, 2021. 3/5 (Mayor Philips) Suggested Action: Attachments: MEMO -Urban Oasis Project (waive police QP)-Farmers Market.docx Reso-Urban Oasis Project (waive police QP1)-Farmers Market.docx Applicant Letter -Police Waiver Request.pdf Res No 130-20-15570.pdf Code Sec.1513-6. Use of city property for organized activity..pdf Police Cost Estimate.jpg South Miami THE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER -OFFICE MEMORANDUM To: The Honorable Mayor & Members of the City Commission FROM: Shari Karnali, City Manager Via: Quentin Pough, Director of Parks & Recreation DA1e November 17, 2020 SUBJECT: A Resolution authorizing the City Manager to waive police service fees for Urban Oasis Project, Inc. to host a Farmers' Market on City Hall property, beginning Saturday, November 21, 2020 through Saturday, April 10, 2021. BACKGROUND: On Tuesday, October 6, 2020, the City Commission passed and adopted Resolution No. 130-20-15570, which authorized the City Manager to permit Urban Oasis Project, Inc. (the "applicant") to host a Farmers' Market on the east parking lot of City Hall every Saturday for six (6) months, beginning Saturday, November 7, 2020 through Saturday, April 10, 2021 from 9:00 a.m. to 2:00 p.m. Resolution No. 130-20-15570, in addition, requires that the applicant pay for city police services associated with the event in the amount of $8,107.50. The applicant is requesting a waiver for police services in the amount of $7,402.50 for every Saturday, beginning Saturday, November 21, 2020 through Saturday, April 10, 2021. According to Sec. 15B-6. — Use of city property for organized activity: (2) Permits and cost reimbursement: All persons presenting a special event using public property or public streets or who use the public rights - of -way, parks and recreational facilities within the city when such use requires city services and resources to be expended must complete a permit application and shall reimburse the city for all city revenue losses and city expenditures associated with the approved uses. (4) All persons presenting approved special events using public property or public streets within the city must agree in writing to pay the actual amount of city revenue losses and final city expenditures associated with the approved special event, which may include, but not be limited to: road closure costs, barricades, public works staff, lost parking revenue, police services and clean up services. 2 r�� South Miami THE CITY OF PLEASANT LIVING FEES TO BE WAIVED: ATTACHMENTS: CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER -OFFICE MEMORANDUM (11) The city commission may waive the fees and costs required by this section. The applicant is requesting a fee waiver for the following service: DEPARTMENT I AMOUNT POLICE DEPARTMENT- 1 OFFICER ($352.50 X 21 DAYS) $7,402.50 TOTAL $7,402.50 Resolution Fee waiver letter from applicant Approved Resolution #130-20-15570 Copy of Sec. 1513-6. — Use of city property for organized activity Police cost estimate 3 501(c)(3) non-profit organization Making healthy, fresh, local food accessible to all. Urban Oasis Project Inc. www.urbanoasisproiect.org Nov 10, 2020 To Whom it may concern: I'd like to submit a request that the requirement for an off -duty police officer be waived for the South Miami Farmers Market, held on the south bound portion of 61"Ave, which is considered by the general public to be a parking lot and not a road. We would request that the fees or the requirement for an off duty officer be waived from Nov 21' 2020 going forward. The expense would be a very difficult financial burden for the farmers market. Thank you for your consideration. Art Friedrich President Urban Oasis Project RESOLUTION NO.130-20-15570 A Resolution authorizing the City Manager to permit Urban Oasis Project, Inc. to host a Farmers' Market on City Hall property for six (6) months, beginning Saturday, November 7, 2020 through Saturday, April 10, 2021 and to waive certain special events fees. WHEREAS, Urban Oasis Project, Inc. ("the applicant"), a 501(c)(3) organization, has requested to host a Farmers' Market on the east parking lot of City Hall every Saturday for six (6) months, beginning Saturday, November 7, 2020 through Saturday, April 10, 2021 from 9:00 a.m. to 2:00 p.m.; and WHEREAS, the applicant is requesting a waiver for parking meters In the amount of $4,600; and DEPARTMENT AMoumT PARKING METERS ($25 x 8 METERS X 23 oAYs $000 TOTALAMouNT RmuEm To eE wAmw A600 WHEREAS, the applicant is responsible for paying the City for Police services totaling $8,107.50 dollars (1 Off -Duty Police Officers w/ Vehicle: $352.50 per day X 23 Doys); and WHEREAS, all vendors and customers are expected to follow all CDC recommended guidelines regarding COVID-19 including social distancing and wearing facial coverings; and WHEREAS, upon approval of this event, the applicant must provide the City with the required Certificate of Liability Insurance that complies with the City's standard insurance requirements, Including naming the City of South Miami as an additional insured prior to the event. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSIONERS OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The foregoing recitals are hereby ratified and confirmed as being true and they are Incorporated into this resolution by reference as if set forth In full herein. Section 2. The City Manager is hereby authorized to permit Urban Oasis Project, Inc. to host a Farmers' Market on the east parking lot of City Hall every Saturday for six (6) months, beginning Saturday, November 7, 2020 through Saturday.. April 10, 2021 from 9:00 a.m. to 2:00 p.m. Section 3. The City Manager is hereby authorized to waive parking meter fees in the amount of $4,600 dollars. Page 1 of 2 h Res. No. 130-20-15570 Section 4. Corrections. Conforming language or technical scrivener -type corrections may be made by the City Attorney for any conforming amendments to be incorporated into the final resolution for signature. Section S. Severability. If any section clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this resolution. Section 6. Effective Date. This resolution shall become effective immediately upon adoption. PASSED AND ADOPTED this 61h day of October, 2020. ATTEST: APPROVE CITY- 'MAYOR READ AND APPROVED AS TO FORM, LANGUAGE, LEGALITY AND EXECUTION THEREO ci TY ATTORNEY COMMISSION VOTE: 5-0 Mayor Philips: Yea Vice Mayor Welsh: Yea Commissioner Harris: Yea Commissioner Liebman: Yea Commissioner Gil: Yea Page 2 of 2 0 Agenda Item No:5. City Commission Agenda Item Report Meeting Date: October 6, 2020 Submitted by: Quentin Pough Submitting Department: Parks & Recreation hem Type: Resolution Agenda Section: Subject: A Resolution authorizing the City Manager to permit Urban Oasis Project, Inc. to host a Farmers' Market on City Hall property for six (6) months, beginning Saturday, November 7, 2020 through Saturday, April 10, 2021 and to waive certain special events fees. 3/5 (City Manager -Parks & Recreation Dept.) Suggested Action: Attachments: MEMO- Urban Oasis Project - Farmers Market.docx RESOLUTION - Urban Oasis Project - Farmers Market.docx Farmers' Market- Supporting Documents.pdf SWAM 1arnI TF,F CITY OF PLFASAST n\9FG CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER -OFFICE MEMORANDUM To: The Honorable Mayor & Members of the City Commission FROM: Shari Karnali, City Manager Via: Quentin Pough, Director of Parks & Recreation DATE: October 6, 2020 SuBiEcr: A Resolution authorizing the City Manager to permit Urban Oasis Project, Inc. to host a Farmers' Market on City Hall property for six (6) months, beginning Saturday, November 7, 2020 through Saturday, April 10, 2021 and to waive certain special events fees. BACKGROUND: Urban Oasis Project, Inc. ("the applicant"), a 501(c)(3) organization, has requested to host a Farmers' Market on the east parking lot of City Hall every Saturday for six (6) months, beginning Saturday, November 7, 2020 through Saturday, April 10, 2021 from 9:00 a.m. to 2:00 p.m. The applicant had held the Farmers' Market in South Miami approximately seven (7) years ago. Since then the applicant has been hosting the Farmers' Market at Tropical Park. The applicant's mission is to bring fresh, affordable local foods back to the families in South Miami. The applicant will have a total of fifteen (15) vendors under 10' x 10' tents located along the parking spaces and sidewalk. The applicant intends to help stimulate the economy by prioritizing local farmers, agricultural producers, food artisans and South Miami based vendors. No flea market type goods or commercial resellers will be permitted. All vendors will accept Supplemental Nutrition Assistance Program (SNAP) benefits. All vendors and customers are expected to follow all CDC recommended guidelines regarding COVID-19 including social and physical distancing, as well as wearing facial coverings at all times. The applicant will be spacing each vendor 10 feet apart to accommodate proper social and physical distancing between vendors and customers. The applicant is requesting to waive certain special event fees in order to focus its revenue towards advertising and promotion to the community. The applicant has submitted the necessary Notification/Petition form, which requires them to obtain signatures of approval from a majority of the business affected by the parking lot closure. Upon approval of this '10 �I' South Miami ME CITY OF PLEASANT LIMG REVENUE: FEES TO BE WAIVED: ATTACHMENTS: CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER -OFFICE MEMORANDUM event the applicant must provide the City with the required Certificate of Liability Insurance that complies with the City's standard insurance requirements, including naming the City of South Miami as an additional insured prior to the event. The applicant has paid the City $660, which includes a $60 application fee, $100 administrative fee, and $S00 refundable security deposit. The applicant is responsible for submitting payment for all services rendered by the City ten (10) business days prior to the event date. DEPARTMENT AMOUNT POLICE DEPARTMENT-1 OFFICER ($352.50 X 23 DAYS) $8,107.50 TOTAL $8,107.50 The applicant is requesting fee waivers for the following fees: DEPARTMENT I AMOUNT PARKING METERS ($25 % 8 METERS X 23 DAYS) $4,600 TOTAL AMOUNT REQUESTED TO BE WAIVED $4,600 Resolution Special Events Application and related documents. 3 11 V '+! Permit p: I � � I LQ `: - 27--j south"MU1111 SPECIAL EVENT APPLICATION This application must be submitted for special events th,!::•. � i_, , ,rid on city property or requiring city services at least sixty (60) days prior to the date of the event. Application submitted less than thirty (301 days prior to an event will NOT be accepted. Please refer to the Special Events Handbook Inr more information about applying for a special event in the City of South Miami APPLICANTINFORMATION n; a APPLICANT NAME:TITLE: DAYTIME PHONE: % ' [. (- %C' ! MOBILE: r r EMAIL. _C l r �( t�_._ "_' '_. _-? ' �' • 1 2" CONTACT NAMF:, �' I" f�,+•+I. -n z TITLE:,�;`'Ic•z,y f• I- rr. .-'. DAY TIME PHONE: MOBILE: 3L EMAIL: ORGANIZATION INFORMATION NAME OF ORGANIZATION: __�_ r.- ADDRESS: 1 - I - _ _ - - 1 - r I / I PRESIDENT/MANAGER NAME: i , : ' . r 1 r PHONE: Is your organization a non-prohl, 501(c) (3) certificate holder? ❑ NO QYES copy of your certificate with the application. EVENT INFORMATION If YES, please provide•a TYPE OF EVENT ❑ FESTIVAL/CELEBRATION ❑ RUN/WALK ❑ FIL NA/PHOTO PERMIT ❑ CHARITY ❑ OTHER' NAME OE EVE NT: LOCATION OF EVENT. t,l c" A EVENT DATE(S): .. r ..: • g_.��_(__ ❑ NFW FVFNT [-)RETURNING EVENT WILL THIS BE AN ANNUAL EVENT) ❑ NO ❑ YES IF YES, THIS IS THE _ YEAR OF THE EVENT ANTICIPATED ATTLNDANCL - + ACTUAL EVENT TIME 1 O&M to AM/PM ASSEMBLY DATE(S)- SETUP TIMLS: f___ AfvVnna tom_ BREAKDOWN DATE(S).%-, - __- BREAKDOWN TIMES AM/PMAO 1 6 12 EVENT NARRATIVE A detailed written description/summary of your event is required. Please describe all activities, schedule of activities, inventory of any sold items, giveaway items, list of vendors and any other important information. If additional space is needed please use a blank sheet of paper and attach to he application. a ; F T L... --f• ,, W Cs i t h �• e- i 1k, i Y 4 /? r a e : � tr i"0} 1` loco -� G E .r.� 4 /' r]]C N y t�jr c /I ! t� tit u iferi i 4 a e, a a f Q /� ✓� �4 [_c7 �. t}'1 i G� Lvti i i, [! J d1 l I �i3 L�CZ:' i rl. LOCATION APPROVAL If the organization is a tenant and/or renter of the event location, please have the property owner complete the following. Mark all that V/Location is City of South Miami property (street, sidewalk, ht•of-way, park, etc.) ❑ Applicant/Organization owns the requested event to lion ❑ Applicant/Organization will be using private pr erty Comments/Restrictions: Property Owners Name: Property Address: PRINT APPLICANT'S NAME r PROPERTY OWNER SIGNATURE NOTARY SIGNATURE Subscribed and sworn before me, this Day of , a Notary Public in and for County, State of Signature (NOTARY PUBLIC) Phone: APPLICANT'S TITLE DATE z 7 13 POUCE DEPARTMENT Off -duty police officers are required for street closures as determined by the Police Department. You will be required to hire off -duty police officers if your event includes street closures, alcohol sales or large crowds over 50 people. Applicants will be responsible to pay for off -duty officers prior to the event date. Yes No 0— ❑ Will your event obstruct the normal flow of traffic or sidewalks? ❑ Do you expect the total attendance for your event to be over 50 people at any one given time? ❑ � Will you be requesting the use of off -duty police officers? If YES, how many Please note: if you answered NO, to this question off duty officers can still be assigned to your event at a cost to the applicant if deemed necessary. If NO, please describe why you feel the event will not require off -duty officers. kc %.,e Icau .ed ":r 10'-eatr w' ,( S rr'�' c f �'Y•: �-��;; r., l ,2 l - ts/ t� ,. C �1 w.v! w �T �s�► a ...¢ T -h- .S mow. i■ STREET, SIDEWALKS AND RIGHT-OF-WAY CLOSURES List detailed closures you are requesting for your event including street, sidewalks and right-of-ways. ( TA�t for �ci'rt.� e.,� y � e. : Ct ,:�., �.DA -k w�•�_PG'I' `{.�:t d s. r r- �, t~. 4e K f �e e ijy ha a r �C; �, g_�n� Tr; Please note: All closures require City Commission approval by resolution and may take up to two (2) months to be approved. All street, sidewalk and right-of-way closures must be identified on the site map. PLANNING AND ZONING Yes No .,� ❑ Will you be hanging any banners over public streets or pole banners? If YES, a separate Banner Application with the City of South Miami Planning & Zoning Department will be required. Please note: Only 501(c)(3) organizations may apply for a banner application. All requests for banners over public streets must be reviewed and pre -approved. A 501(c)(3) certificate, insurance and photos of the banner must be included with the application to the Planning & Ioning Department. ❑ Have you notified the event location neighbors or businesses about your event? CODE ENFORCEMENT 3 8 14 Yes No ❑ Will you be having any music and/or amplified sounds during your event? ❑ Will your event be starting before 8-00 AM? ❑ �` Will any music and/or amplified sounds play past 9:30 PM? PARKS AND RECREATION O t0i Will this event take place in any of the South Miami City parks and/or recreation facilities? Please note: A rental fee will be applicable if a city park is being used. ❑ .[� Will this event require the use of any Department equipment (stage)? if YES, please spedfy size of the stage requesting: ❑ Q Will this event require the use of any Department staff? PARKING DIVISION Yes No ❑ ❑ Will you be renting any City parking meters? If YES, how many Please note: All closures or Interference on right-of-ways that includes parking meters will be required to pay the daily meter fee. ❑ Do you have enough on -site parking to accommodate your event? ❑ 9K Will your event involve the use of a shuttle and/or alternate parking sites? PUBLIC WORKS Yes. No Q� ❑ Will your event interfere with any public right-of-ways, such as roads, sidewalks, alleys, etc.? �� ❑ Will your event require any full and/or partial right-of-way closures:? Please note: Any right-of-way closures will require at least one off -duty officer per corner and the rental of barricades. ❑ (ld Would you like the City to provide you with any additional barricades for your event? If YES, how many ❑ Will your event require City Staff to remove recyclable goods, waste and garbage during and after the event? If NO, please describe your plans for the cleanup and removal of recyclable goods, waste and garbage during and after your event. ADDTTONAL EVENT FEATURES ❑ Temporary Fencing ❑ Inflatables/Rides ❑ Live Music a 9 15 J- Signs/Banners ❑ Additional Barricades ❑ Open Flames 03 Tents or Canopies ❑ Electrical Services/ Generators ❑ Port -A -Johns ❑ Other. Please Rote: if any of the following apply, a separate narrative description of each additional feature may be required by the City with this application. Additionally, tents, open flames and signs/banners may require an additional Permit at the cost to the applicant. FEE WAIVERS Applicants requesting a fee waiver must complete the below section and must include a letter from the business or organization along with the completed Special Events Application. It is at the discretion of the City Commission, to approve or disapprove all fee waiver requests and may take up to two (2) months. Yes No P` ❑ Will you be submitting a letter for the waiver of fees? If YES, please list all fees that wil be requested to be waived: a Cpr. O ak J FILM/STILL PHOTOGRAPHY Type of Production: _ Special Effects or Weapons: Base Camp location: Number of Cast: Type of Vehicle: Parking Location: DEPARTMENT DIRECTORY Crew: Extras: Total Vehicles: Special Events Division (305) 668-3873 South Miami Police (305) 663-6301 Public Works & Engineering (305) 403-2063 Parks and Recreation (305) 668-3876 Code Enforcement (305) 668-7335 Planning and Zoning (305) 663-6326 INDEMINIFATION AGREEMENT 5 THIS AGREEMENT ("Agreement") is entered into by and between CA���c•.4 a2 ed pl"W"'ecli _f' r ('Applicant"), and the City of South Miami ("City") on the date on which the last of the Parties e9ecutes this Agreement. RECITALS WHEREAS, the Applicant has submitted a Special Event Permit Application to the City for (event title) t ��;r? at r u' Ir. l iG (� y {�,, . (location) on 1�`' 3c f-k ( (date(s)) �Q "t�rc) Qf s N J'� 2d "� . ( pedal Even{' , and WHERAS, pursuant to of the City's Code and the City's Special Event Regulations, the Applicant must execute an indemnification and hold harmless agreement protecting the City from claims which may arise out of the Special Event. Now, THEREFORE, in consideration of the matters recited above, the mutual covenants set forth herein, and other good consideration the receipt and sufficiency of which is hereby acknowledged, the Parties hereby agree as follows: L The above recitals are true and correct. 2. 4plicant agrees to indemnify, defend and hold the City, its officers, affiliates, employees, successors and assigns ( collectively "Indemnitees") harmless from and against any and all such claims, suits, actions, damages. or causes of action arising as result of the Special Event, or of the condition of the site on which the Special Event is held including any personal injury or loss of life, or damage to or loss of property, and from and against any costs, attorney's fees, expenses or liabilities included in and about the defense or settlement of any clams, and the investigation thereof, except to the extent caused by indemnitees negligence of willful misconduct. 3. No Street shall be closed without approval from the City Commission. 4. Traffic shall be maintained in accordance with Florida Department of Transportation (FDOT), Miami -Dade County standards and any additional requirements by the City of South Miami Public Works Department and Police Department. S. Event areas shall be restored to equal or better condition than they were before the event started. 6. Any damage to private property shall be restored to its original condition or better and as accepted by the Owner caused by applicant or any of its agents, servants or employees, invitees and onlookers. 7. If all restoration work is not performed within 30 days of work completion, the City of South Miami Public Worts Department may restore the event area and charge the applicant for the cost of restoration and additional Incidental fees. 8. Applicant must pay all fees prior to the date of their event(s). 9. Applicants shall notify the City of South Miami Special Event Coordinator at least forty-eight (48) hours prior to start of their event of any cancellations to be considered for any refunds. IN WITNESS WHEREOF, each of the partles hereto has caused this Agreement to be executed and sealed by its duly authorized signatery(ies) on the date set forth below and notarized. Ar-'t* Fl, r P r PRINT PPIt T'S NAM € APPLICANT'S TITLE A 1 ZeAlzf, �Al__ APPLICANT SIGNATURE DATE NOTARY SIGNATURE Subscribed and sworn before me, this day of i�T��ne t2_ , Cam. fZAr-,T0q-JDAMEM E. oAKs. NotayPetbric County. State of `.-53 t�tiR Stara oftom►H a +�. My cornmisaion Expires August 24, 20M Signature (NOTARY PUBLIC) ROUTE/MAP 11 17 A map of the event site is required and should indicated the event layout with proposed attractions, recommended street closures, parade or run/walk routes, etc. Please draw your map on the space provided below, or attach a map to the application upon submittal. The following must be identified and labeled L Event site (street& bid&.. etc.) 3. Canopies. tents. stogps 5. FerteirWBarricades 7. First aid facilities 2. ftutes (races. parades, etc.) 4. Restroom facillUes 6. Off duty police officers & Parking Ama `72 A) C:7 6AW V4arm 1 e-r; Cate.—, LD Ll all C } `.j t �,t is r / lo' .11 u), 1Y% 6 12 18 the event noted about on said date, and hereby agree or disagree to the closure(s). We are also aware that this response may not effect this application being disapproved. Resident/Business Name Ccmact Narne/Title Phone No. Signature Check on-2 ;CQ rl l Agree ❑ Disagree 'SPO 0 P% .Zipl2(Y td5ACI vn it rAlkf ""C�n We Agree Disagree ❑ e ❑ ❑ Agree ❑ Disagree ❑ Agree ❑ Disagree ❑ Agree ❑ Disagree _ — ❑ Agree ❑ Disagree ❑ Agree ❑ Disagree ❑ Agree E3 Disagree ❑ Agree ❑ Disagree I T ❑ Agree ❑ Disagree ❑ Agree ❑ Disagree ❑ Agree ❑ Disagree ❑ Agree ❑ Disagree : —'---- ❑ Agree ❑ Disagree ❑ Agree ❑ Disagree ❑ Agree ❑ Disagree ❑ Agree ❑ Disagree — ❑ Agree ❑ Disagree FINAL CHECK LIST s 13 19 This list is to ensure that all necessary documentation is included and that all required procedures are followed. The Special Event Coordinator will check the application against this checklist to ensure all information was submitted correctly. ❑ APPLICATION: AEI information has been properly filled out on the application with all required documents at least 21 days prior to the proposed event. ❑ APPLICATION FEE: A $60 application tee and $100 administrative fee must accompany your submission in check or money order form. ❑ SIGNATURES: Application must be signed and notarized. ❑ EVENT NARATIVE: Briefly discuss your Organization/Business, the purpose of your event, the benefits, etc. ❑ NOTIFICATION FORM: The name, signature, address and phone number of each person who is either a property owner or lessee within the requested event area must appear on the sheet. ❑ SITE PLAN: A site plan must be submitted with the application that must show intersecting streets, parking areas, tents, stages, routes, barricades, etc. ❑ copy: it is strongly recommended that you make a copy of your application for your own records SUBMIT APPLICATION TO: Yvette Valdes, Special Events Coordinator Gibson -Bethel Community Center 5800 SW 66th Street South Miami, Fl. 33143 Office: 305.668-3873 Email: waldes@southmiamifl.go Once the application has been approved processed and the date has been reserved the following must be submitted prior to the event date. ❑ INSURANCE: The applicant is required to submit a Certificate of Insurance naming the event and the City of South Miami (6130 Sunset Drive South Miami, FL 33143) as an additional insured, in the amount Of $1,000,000. ❑ EVENT FEES: All other City service fees including but not limited to, Off -Duty Police, Public Works, Parking Meters, etc. will be due ten (10) days prior to the event date. 9 14 20 o,0 www. urbanoasisoroiect.oro On Facebwk: VerdeCommun4FamtAndMarket Sept 29th, 2020 To: The City of South Miami RE: Fee waiver request Urban Oasis Project is a non-profit entity in Miami Date County that is excited to bring one of our signature farmers markets to the city of South Miami, where it has roots back to the farmers market held at city hall 7 years ago. We have continued operating in Tropical Park over the last few years, so we will be able to bring a dedicated clientele and vendor group. Urban Oasis Project has a mission to make fresh local food accessible and affordable to all. To this end, we accept SNAP benefits and also double their value for use on FL fruits and veggies. We also make sure that produce is labeled as to its place of origin, with a very strong preference for local produce. Farmers and agricultural producers will have first priority for vendor spots, followed by food artisans using local produce and related vendors, and a preference for vendors local to South Miami. We would like to request a fee waiver for the firstyear of operation so that we can focus all revenues towards advertising and promotion of these programs to the local and greater Miami community. Thank you for your support and we look forward to this new relationship with the City of South Miami. Art Friedrich President Urban Oasis Project EIN-27-3335090 10210 SW 103rd Ct. Miami FL 33176 15 21 INTERNk REVENUE SERVICE P. 0. BOX 2508 CINCINNATI, OH 45201 Date: JUL 15 2011 URBM OASIS PROJECT INC 10210 SW 103RD CT MIAMI. FL 33155-3518 Dear Applicant: DEPARTMENT OF THE TREASURY foyer Identification Number: 2-3335090 DLN: 17053003300011 Contact Person: LOUIS F JOHNSON ID# 95135 Contact Telephone Number: (877) 829-5500 Accounting Period Ending: December 31 Public Charity Status: 170(b)(1)(A)(vi) _.. _ Form .990-Required: YES Effective Date of Exemption: February 15. 2010 Contribution Deductibility: YES Addendum Applies: NO We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code. Contributions to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055. 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under section 501(c)(3) of the Code are further classified as efither public charities or private foundations. We determined that you are a public charity under the Code section(s) listed in the heading of this letter. pica= but: enciu5eo vuo ncatlon 4ZZ1-PC, Compliance ui a or 50iCcST3� Public Charities, for sane helpful information about your responsibilities as an exempt organization. Sincerely, F�g� Lois Lerner Director, Exempt Organizations Enclesure: Publication 4221-PC Letter 947 (DO/CG) 16 22 South(OMiami c 4 .1 •, (if i WIM Police Department Event Cost Estimate Submitted To: Yvette Valdes, Special Events Coordinator Name of Event: Urban Oasis Project (Farmers Market) Event Day/Date (s): Saturdays Beginning April 7, 2020 Times Hours Hourly Cost Extended Cost Total IOfficer 0730-1500 7.5 $47.00 352.50 $352.50 FICA: Equipment: Barricades Fiat Rate (Per Order) Additional fee per Barricade - $3.00 (Qty. 0) (2) Police Vehicle Date Prepared: Cant. Larry Corbin , S S Grand Total:�3S2.S0 Approved b (:.;"I ief Rene Lands 17 23 Sec.15B-6. - Use of city property for organized activity. Purpose. The City of South Miami must ensure that public property and public street locations within the city are used properly and are regulated to ensure the safety of pedestrians, vehicles and general public and to secure reimbursement to the city for the cost of such activities. Special events and the use of city's rights -of -way, parks and recreational facilities that require city services and resources to be expended including but not limited to administrative, security, clean up, banner hanging, street blocking, covering of parking meters. (1) Deirnitions: City means the city manager or the manager's designee, or the City of South Miami, depending on the context in which the word is used. Person means any individual, firm, legal entity joint adventure, organization, syndicate, or other group or combination acting as a unit, association, estate, trust, business trust, trustee, executor, administrator, receiver, or other fiduciary, and includes the plural as well as the singular. Presenter as used in this section shall include the person who organizes the activity. (2) Permits and cost reimbursement: All persons presenting a special event using public property or public streets or who use the public rights -of -way, parks and recreational facilities within the city when such use requires city services and resources to be expended must complete a permit application and shall reimburse the city for all city revenue losses and city expenditures associated with the approved uses. Approval of all special events and use of city's rights -of - way, parks and recreational facilities, shall be in compliance with this section, after administrative review of all complete special event permit applications. All special event permit applications must be received, at a minimum, thirty (30) days prior to the proposed special event, unless specifically waived by the city manager. (3) All persons presenting an approved special event, which closes a public street, must provide, in advance, a petition, approving of the road closure, signed by a majority of the businesses or homeowners facing the street affected by the approved special event road closure, unless this requirement is previously waived by resolution of the city commission. (4) All persons presenting approved special events using public property or public streets within the city must agree in writing to pay the actual amount of city revenue losses and final city expenditures associated with the approved special event, which may include, but not be limited to: road closure costs, barricades, public works staff, lost parking revenue, police services and clean up services. If a city right-of-way, park or recreational facility is being used that requires city services and resources to be expended, the organizer shall be responsible for paying a city park rental fee in accordance with the city's park rental fee schedule, a security deposit, and any fees associated with producing the permit. (5) All persons presenting approved special events using public property or public streets within the.city which have been allocated monetary grants in the city budget, shall be required to pay for the required reimbursement from the designated monetary grant unless otherwise prohibited by the grant. (6) Compliance with all laws. The person presenting the special event or using city's rights -of -way, parks and/or recreational facilities shall comply with section 20-4.3(N) [of the Land Development Code] relating to banners over the right-of-way. Additionally, the presenters of the special event or who organizes an activity using city's rights -of -way, parks and/or recreational facilities shall comply with all city policies and state and federal laws relating to Americans with Disabilities Act, including ensuring sufficient and appropriate bathroom facilities, proper location of displays and exhibits, and parking requirements; and ensuring compliance with the Florida Division of Hotels and Restaurants, Department of Business and Professional Regulation requirements relating to food establishments and public food service for temporary event vending. Additionally, each special event presenter shall obtain a South Miami Public Works Permit application for work within the right-of-way, and pay any fees associated with producing the 24 permit. All special event presenters and all persons who organize an activity using city's rights- of-wav, parks and/or recreational facilities shall also pay, if applicable, a clean-up deposit as well as any additional costs associated with police or other department off -duty employment to the city prior to the permit being issued. If the presenters or organizers meet the terms for a refund of the clean-up deposit, the city shall issue a refund of same after inspection of the area used to insure compliance with this section. (7) Policies, procedures and insurance. The city shall establish policies and procedures for the implementation of special events and for the use of the city's rights -of -way, parks and/or recreational facilities, which policies and procedures shall include: a permit application requiring the disclosure of the name of the person(s) presenting the event, the address, telephone number of the presenter, the names of principals and officers of any presenter who is a legal entity, the delivery of an insurance policy and endorsements that comply with the city's standard insurance requirements then in effect, including the naming of the City of South Miami as an additional named insured and providing ten (10) days advanced notification to the city before the policy can be cancelled or modified, the delivery of an indemnification agreement that complies with the city's standard indemnification requirements then in effect for the event or activity as well as other certificates, documents and information that the city manager deems appropriate for all applicants. Each policy shall provide coverage for the event or activity, including set up and dismantling of the event. Organizer shall ensure that the policy limits in accordance with the insurance policies of the city as set forth in the city manager's administrative procedures. The city shall not be held liable or responsible for any claims which may results from acts, errors or, omissions of the presenter, its contractors or its subcontractors, suppliers or laborers. In reviewing, approving or rejecting any submissions or acts of the organizer, the city in no way assumes responsibility or liability for the acts, errors or omissions of presenters, or their contractor or subcontractors. (8) Failure to adhere to the provisions of this section shall result in the issuance of the daily running civil infraction fine of five hundred dollars ($500.00) per day, plus any and all actual costs incurred by the city until such time as the person complies with this section. Appeal of any civil infraction shall be to the special master or magistrate pursuant to section 2-25 or as otherwise provided in the City's Code of Ordinances. (9) Each application shall be accompanied by the permit fee as delineated in the city's fee schedule. (10) The city manager may issue a sound permit asset forth in section 15-97. (11) The city commission may waive the fees and costs required by this section. (12) Revocation of permit. The city manager or designee shall have the authority to revoke a permit upon a finding of violation of any federal, state, county or city law, rule or regulation or finding that any of the facts contained in the permit application are false in any manner. The city police department shall have the authority to order termination of the event and to evict the participants in the event that the permit is revoked or should the continuance of such event contribute to public disorder or endanger life or property. (13) Display of permits. All persons required to have a permit for reservation of a park or park facility shall produce and exhibit said permit upon request of the city manager or designee or any city law enforcement officer who shall desire to inspect the same for the purpose of enforcing compliance with any ordinance, resolution, or rule. Failure to produce and exhibit such a permit shall be grounds for the removal of such participants, or event, including any associated equipment. (Ord. No. 2097, § 1, 8-16-1 l ; Ord. No. 2210, § 1, 1-20-15) Editor's note— Ord. No. 2210, § 1, adopted Jan. 20, 2015, changed the title of § 1513-6 from "Special events" to read as set out herein. 25 Gm South hW Drv.ee.c.c mca:re.e or�go+M t+�whh+�Mx� pr�tSn/y7�ltts`Va � ����� AMrw�l ' ►w,Irr 26