2Agenda Item No:2.
City Commission Agenda Item Report
Meeting Date: December 1, 2020
Submitted by: Quentin Pough
Submitting Department: Parks & Recreation
Item Type: Resolution
Agenda Section:
Subject:
A Resolution authorizing the City Manager to procure professional services from Tomka Construction LLC. for a
new commercial fence system at Ludlam Glades Park. 3/5 (City Manager-Parks & Recreation)
Suggested Action:
Attachments:
Memo-LGP Fence Install (QP2).docx
Reso-LGP Fence Install.docx
Proposals.pdf
SunBiz-Tomka Construction LLC.pdf
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CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO:The Honorable Mayor & Members of the City Commission
FROM:Shari Kamali, City Manager
Via: Quentin Pough, Director of Parks & Recreation
DATE:December 1, 2020
SUBJECT:A Resolution authorizing the City Manager to procure professional services
from Tomka Construction LLC. for a new commercial fence system at
Ludlam Glades Park.
BACKGROUND:The City’s Parks and Recreation Department officially took over
management and operation of Ludlam Glades Park on October 1, 2020.To
date, staff has conducted tree maintenance to improve sight lines, park
clean up, and scheduled the demolition of the existing single-family
residence and dilapidated observation deck.
The project before youentails engineering and calculation drawings/plans,
permit fees, fabrication, delivery and installation of a new commercial
aluminum fence system (approx. 200’ linear feet, 4’ ft. height)along the
east boundary line—separating the park and canal—, clean up and
disposal of materials and debris.
The proposed aluminum fence is safe, aesthetically designed and requires
little to no maintenance. It is resistant to rot and pest infestation. It is
extremely durable and resistant to corrosion. Furthermore, this fence will
also help to keep large exotic iguanas from entering the park, as well as
protect unattended children who wander toward the canal.
Competitive proposals were sought from three (3) different sources of
supply; Tomka Construction LLC. was the lowest and most responsive
vendor.
VENDORS &Please find below a breakdown of all proposals:
AMOUNT:
VENDORS AMOUNT
TOMKA CONSTRUCTION $15,950
GOMEZ &SON FENCE $16,480
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CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
CUNANO BUILDERS,CORP $17,450
EXPENSE:$15,950
FUND &
ACCOUNT:The expenditure shall be charged to the Parks & Recreation Capital
Improvement, account numbered 301-2000-572-6450, which has an
account balance of $888,635.
ATTACHMENTS:Resolution
Proposals
Sun Biz Registration – Tomka Construction LLC.
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RESOLUTION NO.: _________________________1
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A Resolution authorizing the City Manager to procure professional services from 3
Tomka Construction LLC. for a new commercial fence system at Ludlam Glades Park. 4
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WHEREAS, this project entails the production of engineering and calculation 6
drawings/plans, permit fees, fabrication, delivery and installation of a new commercial 7
aluminum fence system (approx. 200’ linear feet)along the east boundary line—separating the 8
park and canal—, clean up and disposal of materials and debris; and9
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WHEREAS, the proposed aluminum fence is safe, aesthetically designed and requires 11
little to no maintenance. It is resistant to rot and pest infestation. It is extremely durable and 12
resistant to corrosion; and13
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WHEREAS, competitive proposals were sought from three (3) different sources of 15
supply; Tomka Construction LLC. was the lowest and most responsive vendor; and16
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WHEREAS, the proposal/contract amount shall not exceed $15,950. 18
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NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE 20
CITY OF SOUTH MIAMI, FLORIDA:21
Section 1.The foregoing recitals are hereby ratified and confirmed as being true and 22
they are incorporated into this resolution by reference as if set forth in full herein. 23
Section 2. The City Manager is authorized to procure professional services from Tomka 24
Construction LLC. for a new commercial fence system at Ludlam Glades Park. The total 25
expenditure in the amount of $15,950 shall be charged to Parks & Recreation Capital 26
Improvement, account number 301-2000-572-6450, which has a balance of 888,635 before this 27
request was made.28
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Section 3. Corrections.Conforming language or technical scrivener-type corrections 30
may be made by the City Attorney for any conforming amendments to be incorporated into the 31
final resolution for signature.32
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Section 4. Severability. If any section clause, sentence, or phrase of this resolution is 34
for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding 35
shall not affect the validity of the remaining portions of this resolution.36
Section 5. Effective Date. This resolution shall become effective immediately upon 37
adoption by vote of the City Commission.38
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PASSED AND ADOPTED this ____ day of _____________, 2020.41
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ATTEST:APPROVED:43
________________________________________________44
CITY CLERK MAYOR45
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READ AND APPROVED AS TO FORM:COMMISSION VOTE:47
LANGUAGE, LEGALITY AND Mayor Philips:48
EXECUTION THEREOF Vice Mayor Welsh: 49
Commissioner Harris:50
Commissioner Liebman:51
________________________Commissioner Gil:52
CITY ATTORNEY 53
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Proposal 2020-101
TOMKA, LLC - CGC 1526398
2250 SW 3rd AVE SUITE 201
06 November 2020
City of South Miami
6130 Sunset Dr
South Miami, FL 33143 Miami, FL 33129
Details
1.Submit shop drawings for city approval
2.Permit process and acceptance
3.Prepare site for fence installation
4.Furnish and Install new aluminum 42' high fence (200 Linear FT)
5.Furnish and Install two pedestrian gates (4 FT Width)
Fence Specs:
- Aluminum 3-Rail Flat Top
- Length: Approximately 200 linear ft.
- Height: 42” above ground
- Post Spacing: 72 1⁄2 on center
- Pickets: 1” x 1”
- Post: 2” x 2”
- Rails: 1” x 2”
- Post Caps: Flat Cap
- Color: Black
6. Clean up
7. Disposal
TOTAL COST: $15,950.00
Notes:
- Permit fee included in this proposal
- Permit drawing by aerial picture (no survey)
- Engineering and calculations included
- Labor, material & delivery included
- This proposal is valid for 30 days
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Sincerely,
TOMKA LLC
PERIMETER FENCE INSTALLATION AT LUDLAM GLADES PARK
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10805 NW 22 Street, Miami, Florida 33172 Quote:
Phone: (305) 471-8922 Fax: (305) 471-8925 Quote No.: 31416
www.gomezfence.com Quote Date: Nov 12, 2020
Valid Until: Dec 11, 2020
BILL TO CUSTOMER:
City of South Miami
6130 Sunset Drive
South Miami
Florida
33143
(786) 367-4933
JOB ADDRESS PROJECT:
7435 SW 66th Avenue
Miami
Florida
33143
Salesperson: Albert Aguirre Subject: Ludlum Glades Park - 42" High Aluminum Picket Fence and Gates
Contact Name: Quentin Pough Visited Lead:Mauricio Aguero
S.No. Product Details
Qty List Price Total
1. Aluminum Picket Fence and Gates
Furnish and Install 200 LF of 42" High 3 - Rail Aluminum Picket Fence with the following gate schedule:
2 - 42" High by 4' Wide Single Swing Aluminum Picket Gates.
Materials shall be as follows:
- Fence Post shall be 2" Sq. by 0.125 Ga. Aluminum spaced at 6' O.C. Max
- Top, Middle, and Bottom Horizontal Rail shall be 1" x 2" x 0.125 Ga. Aluminum
- Fence pickets shall be 1" Sq. by 0.093 Ga. Aluminum spaced at 4" O.C. Max
- Gate frame shall be 2" Sq. by 0.125 Ga. Aluminum
- All fittings and accessories shall be in aluminum to match new fence and gates.
- Standard black powder coated paint finish is included in proposal
- Fence post shall be set in a minimum 12" diameter by 24" deep concrete footing.
Exclusions:
- Site Survey
1 $ 14,980.00 $ 14,980.00
2. Engineering Calculations
Provide Engineered signed and sealed shop drawings with wind load calculations.
1 $ 1,000.00 $ 1,000.00
3. Permit Fees
Permit Fee
1 $ 500.00 $ 500.00
Sub Total:$ 16,480.00
Tax:$ 0.00
Retention:$ 0.00
Grand Total:$ 16,480.00
Terms and Conditions:
All quotes are valid for 30 days from the date of the quote. The person signing this quote as agent of Customer warrants that Customer agrees to the terms and conditions stated herein. Customer and Gomez & Son Fence
Corp. (“Seller”) shall collectively be referred to as the “Parties.” Upon Customer signing here under, Seller shall begin performing its work and Customer shall be obligated to pay for same at the costs stated herein as
further amended by subsequent change orders. Customer shall provide Seller with an equitable adjustment in time and cost for all setbacks to the Project including demobilization and mobilization costs. Customer shall
have 90 days to pay all invoices associated with this quote or subsequent change orders. Time is of the essence with respect to all payments. If Customer fails to timely pay an invoice, then Customer shall be deemed to be
in breach of the Parties’ agreement. Customer shall be liable for all attorneys’ fees and costs related to Seller’s collection efforts against Customer arising from Customer’s breach of the terms and conditions stated herein.
Any invoice that is not timely paid shall accumulate interest at 1.5% per month. Customer agrees to pay Seller $600.00 per additional policy endorsement required for the Project.
The Parties agree that the terms and conditions stated herein shall be construed pursuant to the laws of the State of Florida and that the sole jurisdiction and venue for any
dispute between the Parties arising from this quote or these terms and conditions shall be Miami-Dade County, Florida.
Approved By:
Print Name: _________________________________________ As Authorized Agent for the Customer
Date: ____________________________
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PROPOSAL 19140 November 02, 2020
From: ORLANDO FERNANDEZ
Phone: 786 258 3719
Fax: 786 701 3903
E-mail: Cunanobuilders@gmail.com
To:
CITY MANAGER
CITY OF SOUTH MIAMI
6130 SUNSET DRIVE
SOUTH MIAMI, FL 33143
Re: Ludlam Glades Park Perimeter Fence
Thank you for giving CUNANO BUILDERS CORPORATION the opportunity to present you a
proposal for the installation of a new fence at Ludlam Glades Park. Below you will find the
details of our proposal.
SCOPE OF WORK:
Perimeter Fence Installation
TOTAL PRICE THIS PROPOSAL: $17,450.00
-Furnish, supply, and install a new perimeter aluminum fence system (approximately 200 LF)
and (2) pedestrian gates.
* Aluminum 3-Rail Flat Top (standard bottom)
* Length: Approximately 500 linear ft.
* Height: 42” above ground
* Post Spacing: 72 1⁄2 on center
* Picket Spacing: 3 5/8” or no more than 4”
* Pickets: 1” x 1”
* Post: 2” x 2”
* Rails: 1” x 2”
* Post Caps: Flat Cap
* 2 Swing Gates: High: 42” Width: 48”
* Color: Black
Please see specs on attached shop drawing
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ACCEPTANCE
The above prices, specifications and conditions are satisfactory and are hereby accepted.
This proposal is valid for 30 days. Any changes or modifications to the specifications or
description of the project will affect the cost and will need to be adjusted accordingly. Cunano
Builders Corp. is hereby authorized to furnish the labor required to complete the work
described above for which the owner agrees to pay the amount quoted, and according to the
terms thereof. The owner shall make the final payment within five days after final completion
and inspection. Owner agrees to pay all court costs and attorneys fees should legal means be
necessary for collection.
Accepted:
_
Owner Representative’s Signature: Date
_
Owner Representative’s Printed Name:
Note:
Materials, labor, tools and cleanup are included in this proposal
Engineering and calculations are included in this proposal
Permit fees are included in this proposal
Survey is not included in this proposal
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