Res No 213-18-15246RESOLUTION NO.: 213-18-15246
A Resolution authorizing the City Manager to purchase goods and services from Florida
State Refrigeration, Inc. for the supply, delivery, and install of a new Trane 5 Ton A/C unit
at the Police Station.
WHEREAS, the Police Station houses three (3) rooftop A/C units for the second floor. One
of the units has been replaced within the past year. The unit in need of replacement is a 12-year
old unit that covers the heating and cooling on the second floor and requires immediate
replacement; and
WHEREAS, competitive proposals were sought from three (3) different sources of supply.
Florida State Inc. was the lowest and most responsive vendor; and
WHEREAS, the proposal amount is not to exceed $6,736
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI. FLORIDA THAT:
Section 1. The City Manager hereby is authorized to purchase goods and services from
Florida State Inc. for the supply, delivery, and install of a new Trane S Ton A/C unit at the Police
Station
Section 2. The total expenditure in the amount of $6,736 shall be charged to Capital
Improvement account number 301-1910-521-6450, which has a balance of $30,000 before this
request was made.
Section 3. If any section clause, sentence, or phrase of this resolution is for any reason held
invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the
validity of the remaining portions of this resolution.
Section 4 This resolution shall become effective immediately upon adoption.
PASSED AND ADOPTED this 20th day of November, 2018.
ATTEST: APPROVED:/A
A a4
CITY dERd N MAYO
READ AND APP VED AS TO FORM COMMISSION VOTE: �-0
LANGUAGE, 4ALITY AND E EC I N Mayor Stoddard Yea
THE Vice Mayor HarrisYea
Commissioner Gil Yea
Commissioner Liebman Yea
C Y TTO EY Commissioner Welsh-; Yea
Agenda ftem NoA.
City Commission Agenda Item Report
Meeting Date: November 20, 2018
Submitted by: Maria Garcia
Submitting Department: Public Works & Engineering
Item Type: Resolution
Agenda Section: CONSENT AGENDA
Subject:
A Resolution authorizing the City Manager to purchase goods and services from Florida State Refrigeration Inc.
for the supply, delivery, and installation of a new Trane 5 Ton A/C unit at the Police Station. 3/5 (City
Manager -Public Works Dept.)
Suggested Action:
Attachments:
Memo -AC Unit.doc
Resolution_Police—De pt AC_UnitCArev.docx
Proposals for Police Station AC Unit.pdf
South? iami
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFIC + OF THE CITY MANAGER
INTER -OFFICE ME MORANDUM
To: The Honorable Mayor & Members of the City Commission
FROM: Steven Alexander, City Manager
Via: John Reese, Superintendent of Public Works
DATE: November 20, 2018
SUBJECT: A Resolution authorizing the City Manager to purchase goods and services
from Florida State Refrigeration Inc. for the supply, delivery, and installation of
a new Trane 5 Ton A/C unit at the Police Station.
BACKGROUND: The Police Station houses three (3) rooftop A/C units for the second floor. One
of the units have been replaced within the past year. The unit in need of
replacement is a 12-year old unit that covers the heating and cooling on the
second floor and requires immediate replacement. City staff has been taking a
piecemeal approach to maintaining the aging unit which is no longer cost
effective.
Competitive proposals were sought from three (3) different sources of supply;
Florida State Refrigeration Inc. was the lowest and most responsive vendor.
Warranty includes 1-years for labor, 5-years for compressor, and 1-year for
parts.
AMOUNT: Not to exceed $6,736
ACCOUNT: The total expenditure shall be charged to Capital Improvement account
number 301-1910-521-6450, which has a balance of $30,000 before this
request was made.
ATTACHMENTS: Resolution
Proposals
2
i Project Sum
Florida State Refrigeration Inc. , �,/
Residential —Commercial — Industrial �,OF
Refrigeration — Air Conditioning — IceMachines q
2,F Street -
Hialleaea h, Floridaiel 33016 fW
Phone:786-536-4662
Fax: 786-536-4690
Company. City of South Miami Police
Dept.
Client: Representative
Address.
City.
Phone: Phone:
Fax Fax:
Police
The removal of old and installation of new equipment manufactured by Trane 5 ton
The following work will include labor and materials listed below:
a) Removal and disposal of old equipment
b) Installation of new equipment model: THC060F1 EOA0000
c) Curb adapter
d) Motorized outside air damper
e) New electric heat 7.5kw
f) Programmable thermostat
g) Crane lift services
h) Float switch
i) Hurricane tie -down kit
j) Electrical hook up
k) Start up test and balance
I) Labor (2) men (1) day
Job Price: $6,736.00 no taxes
Warrantees: 5 years compressor —1 year parts —1 year labor
Payment Terms:
60% down payment due upon signature of proposal 40% payment due on delivery of equipment and remaining
10% due upon completion of proposed work.
"If implementing payment with any credit card over the amount of $2,000 a 3% surcharge will be applied to your
payment.
ACCEPTANCE OF PROPOSAL
The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorizing the work as
specified. Payment will be made as outlined above. Proposal is valid for 30 days from Proposal date.
Date of Acceptance: Authorized Signature:
VISA _. J
'c�oeu
LIC.N647818-4 SERVICE & R E PA I R
+*A/C * ICE MACHINE * REFRIGERATOR
5331 SW. 153 Ave. Miami, FI 33185
Invoice N°sl;r�e
+ 24 HOUR EMERGENCY SERVICE ++
786-395-5608
Date o Order:
Name: s
I
Address:
Date Co pleted:
Apt.
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City: State: IL ip code-
PHONE:
❑ C.O.D. REPAIR AT
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❑Home ❑Shop
❑Charge
RICE MACHINE CCENTRALAIR❑REFRIGERATION❑FREEZER ❑AIR CONDITIONER []WASHER
❑DRYER ❑RANGES, ❑DSHWASHER ❑.H/W/H ❑Other
❑Complete
CUSTOMER COMPLAINT:
❑OrdeY PT
❑Pick Up
TECHNICAL DESCRIPTION:* l'
❑Call for Contract
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ESTIMATES CO T OF REPAIR:
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I have been given an estimate or repahs, and with my
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signature above I authorize aervigce repair to be performed
at price quoted.
thereby accept above performed service as being
satisfactory and acknowledge that equipment has been
DEPOSIT
Checks Payable to:
D'CoolerService and Repair ollchafgefor Returned CheckS)
Ieftingoodcondition
BALANCE
GUARANTEE
We guarantee all parts installed by us against service failure for a period of 90 days from above date. No guarantee on any rubber, glass and plastic parts. Labor shall be
charged after 30 days of repair. Guarantee Vold It merchandise is mound from pramiscs of original repair. Please Note: the above charges cover this specific rapairjob only.
i Our guarantee does not, of memo apply In any portion of your equipment on which we have not performed service at this gme. if new repairs become, necessary in the future
they wilt be subject Vo bur regular rates, Deposits not refundable. Not responsible for fund spoilage, water damage, delays Incurred due to lack or replacement parts etc.
-and any damage or inconvenlencec. IF CUSTOMER IS NOT AT HOME WHEN APPOINTMENT HAS BEEN MADE FOR FREE GUARANTEE SERVICE, CUSTOMER WILL BE
CHARGED FOR WASTED TRIP AT OUR NORMAL TRIP CHARGE RATE. UNTIL THIS PAYMENT IS MADE NO FURTHER SERVICE SHALL BE RENDERED BY OUR FIRM IN
LIEU OF MONIES DUE US THIS CONTRACT BILL NOT RESPONSIBLE FOR FLOOR DAMAGE.
'NOTICE: Wamnly will be honored only upon a presentation of this racaipt. WfOd
:nERMS: Cash, Chack and Credit Cards
j CUSTOMER'S SIGNATURE: TECHNICIAN: a klz
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7275 NW 68" St.
Suite 6
Miami, FL 33166
305-467-2176
City Of South Miami
Police Department Trane 5 Ton AC System
The proposal is to remove the existing system per EPA and local regulations, install the new Trane
system per code, start the system up successfully per manufacturers specifications.
1 year labor warranty included. Includes permits, insurance, license and crane to lift system.
Parts Warranty by Trane for the systems.
5 Ton —Trane THC060F1RDA-B - $ 11,210.50
No taxes- City is Tax exempt.