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Res No 154-20-15594RESOLUTION N0.154-20-15594 A Resolution authorizing the City Manager to permit Deli Lane Caf6 to extend its business onto 59th Avenue from 72nd Street to 73rd Street for an Evening of Gratitude event on Saturday.. November 28, 2020 from 7:00 p.m. to 11:00 p.m. and to waive certain special event fees. WHEREAS, Deli Lane Cafe ("the applicant"), located at 7230 SW 591h Avenue, would like to extend its business and services onto 59th Avenue from 72nd Street to 73rd Street on Saturday, November 28, 2020 from 7:00 p.m. to 11:00 p.m.; and WHEREAS, the applicant is responsible for submitting payment for the following services rendered by the City ten (10) business days prior to the event date; and SERVICE DESCRIPTION AMOUNT SPECIAL EVENT APPLICATION & ADMIN. FEE $160 POLICE DEPARTMENT (2 OFF -DUTY POLICE OFFICERS w/ VEHICLE X 7 HOURS X $52 PER HOUR) 728 TOTAL REVENUE (MINUS DEPOSIT) 88 REFUNDABLE SECURITY DEPOSIT E.G. DAMAGES, CLEANING) $500 WHEREAS, the applicant is requesting fee waivers for the following fees in the amount of $743; and SERVICE DESCRIPTION AMOUNT PARKING METERS ($25 X 15 METERS) $375 STREET CLOSURE & MOT 368 TOTAL AMOUNT REQUESTED TO BE WAIVED 7 3 71 WHEREAS, event staff and customers are expected to follow all Miami Dade County Emergency Orders, City of South Miami rules and codes, and CDC recommended guidelines regarding COVID-19, including maintaining social and physical distancing as well as wearing facial coverings at all times even while dining, and even if seated and in the process of being served, with the exception that the covering can be removed briefly when in the actual act of putting food or a beverage into one's own mouth while seated (Dining). Specifically, a facia covering must be worn at all other times, including when the person is talking to the waiter or to anyone else at the same table; and WHEREAS, upon approval of this event, the applicant must provide the City with the required Certificate of Liability Insurance that complies with the City's standard insurance requirements, including naming the City of South Miami as an additional insured prior to the event. Pagel of 2 Res. No. 154-20-15594 NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSIONERS OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The foregoing recitals are hereby ratified and confirmed as being true andthey are incorporated into this resolution by reference as if set forth in full herein. Section 2. The City Manager is hereby authorized to permit Deli Lane to extend its business and services onto 59th Avenue from 72"d Street to 73`d Street on Saturday, November 28, 2020 from 7:00 p.m. to 11:00 p.m. Section 3. The City Manager is hereby authorized to waive certain special event fees in the amount of $743. Section 4. Corrections. Conforming language or technical scrivener -type corrections may be made by the City Attorney for any conforming amendments to be incorporated into the final resolution for signature. Section 5. Severability. If any section clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this resolution. Section 6. Effective Date. This resolution shall become effective immediately upon adoption. PASSED AND ADOPTED this 2Id day of November, 2020. ATTEST: APPROVED: CITY CLERK MAYOR READ AND APPROVED AS TO FORM, LANGUAGE, LEGALITY AND EXECUTION THEREOF ap�,'ATTORNEY COMMISSION VOTE: 5-0 Mayor Philips: Yea Vice Mayor Welsh: Yea Commissioner Harris: Yea Commissioner Liebman: Yea Commissioner Gil: Yea Page 2 of 2 Agenda Rem No:6. City Commission Agenda Item Report Meeting Date: November 2, 2020 Submitted by: Quentin Pough Submitting Department: Parks & Recreation Rem Type: Resolution Agenda Section: Subject: A Resolution authorizing the City Manager to permit Deli Lane Cafe to extend its business onto 59th Avenue from 72nd Street to 73rd Street for an Evening of Gratitude event on Saturday, November 28, 2020 from 7:00 p.m. to 11:00 p.m. and to waive certain special event fees. 3/5 (Mayor Philips) Suggested Action: Attachments: MEMO- Deli Lane 2020.docx RESOLUTION= _Deli_Lane (1)CArev.docx Special Event App.pdf 4U' South Miami THE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER -OFFICE MEMORANDUM To: The Honorable Mayor & Members of the City Commission FROM: Shari Karnali, City Manager DATE: November 2, 2020 SUBJECT: A Resolution authorizing the City Manager to permit Deli Lane Cafe to extend its business onto 59th Avenue from 72nd Street to 73rd Street for an Evening of Gratitude event on Saturday, November 28, 2020 from 7:00 p.m. to 11:00 p.m. and to waive certain special event fees. BACKGROUND: Deli Lane Cafe ("the applicant"), located at 7230 SW 59th Avenue, has submitted a Special Event Application to host its Evening Gratitude event. The applicant is requesting to extend its business and provide services onto 59th Avenue from 72nd Street to 73`d Street on Saturday, November 28, 2020 from 7:00 p.m. to 11:00 p.m. The applicant is anticipating roughly two -hundred (200) persons. The Evening of Gratitude event is a celebratation in appreciation of the South Miami community and will feature live music, food, and beverages catered and sold by the applicant. This event will be advertised via social media and by in-house staff. Both sitting and standing tables will be available at 10 feet apart, no more than 6 persons per table. Customers will be assigned to a table in order to enter. Once customers are assigned to a table, they will not be permitted to roam or gather in other areas. The applicant has stated that additional staff have been hired to enforce rules accordingly. Hand sanitizing stations will be available at each table and all counter spaces. The entertainment band will be roped off and will maintain a twenty (20) foot distance from attendees/customers at all times. Two (2) police officers will be present and multiple vehicles will be on site to block traffic at intersections. All event staff and customers are expected to follow all Miami Dade County Emergency Orders, City of South Miami rules and codes, and CDC recommended guidelines regarding COVID-19, including maintaining social and physical distancing as well as wearing facial coverings at all times except while eating or drinking. 2 South Miami THE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER -OFFICE MEMORANDUM The applicant has submitted the necessary notification/petition approval form signed by businesses that will be affected by the requested street closure. Upon approval of this event, the applicant must pay all City service fees and provide the City with the required Certificate of Liability Insurance that complies with the City's standard insurance requirements, including naming the City of South Miami as an additional insured prior to the event. EVENT CLEAN UP: The applicant has specified that all public property directly surrounding the event including sidewalks, street gutters, etc. will be cleaned by their staff. RAINOUT PLAN: The event will proceed as planned if there is a light rainfall. There will be tents, awnings and limited indoor space available for customers. The event will be canceled in the case of heavy rainfall. REVENUE: The applicant is responsible for submitting payment for the following services rendered by the City ten (10) business days prior to the event date. FEES TO BE WAIVED: SERVICE DESCRIPTION AMOUNT SPECIAL EVENT APPLICATION & ADMIN. FEE $160 POLICE DEPARTMENT (2 OFF -DUN POLICE OFFICERS W/ VEHICLE X 7 HOURS X $52 PER HOUR) 728 TOTAL REVENUE MINUS DEPOSIT) 888 REFUNDABLE SECURITY DEPOSIT (E.G. DAMAGES, CLEANING) $500 The applicant is requesting fee waivers for the following fees in the amount of $743: SERVICE DESCRIPTION AMOUNT PARKING METERS ($25 X 15 METERS) $375 STREET CLOSURE 8: MOT 368 TOTAL AMOUNT REQUESTED TO BE WAIVED 743 ATTACHMENTS: Resolution Special Events Application Deli Lane Fee Waiver Letter City Services Cost Estimates 3 202(I � Permit tI: � )r I South Miami -t---rl-+ ---- SPECIAL EVENT APPLICATION This application must be submitted for special events that will be held on city property or requiring city services at least sixty (60) days prior to the date of the event. Please refer to the Special Events Handbook for more information about applying for a special event in the City of South Miami. APPLICANT INF RMATION , APPLICANT NAME: DAYTIME PHONE: = TITLE: wcA r7 �r MOBILE:-19W LfC2—I I(a 2- 2 n1 CONTACT NAME: r" 1 I(-hC'�.V(C���� I �Q.�`C r U-J TITLE: fIf <X/! DAYTIMEPHONE:�S �LX� MOBILE: 12(aLq!2-2- EMAIL: ryw AU- r I 1 • r-r—t ORGANIZATION INFORMATION�+` a -�dam�(� NAME OF ORGANIZATION: .. `I rLe_ ADDRESS:Ilao —'w E�n S IV � -A3I `t PRESIDENT/MANAGER NAME: PHONE: Is your organization a non-profit, 501(c) (3) certificate holder? ® NO OYES - If YES, please provide a copy of your certificate with the application. EVENT INFORMATESTIVALICELEBRATION TYPE OF EVENT: ❑ RUN/WALK ❑ FILM/PHOTO PERMIT ❑ CHARITY ❑ OTHER: NAME OF EVENT: EVCv�I �1 O� 63 rooittld- - LOCATION OF EVENT: 7230 - 32 5W 69 A y EVENT DATE(S): NO V 22 ZO70 ® NEW EVENT ❑ RETURNING EVENT WILLTHIS BE AN ANNUAL EVENT? 0 NO ❑ YES IF YES, THIS IS THE _ YEAR OF THE EVENT ANTICIPATED ATTENDANCE: %i'Q ACTUAL EVENT TIME: ---l—AM PM to I^I AM/EW ASSEMBLY DATE(S): I 1128 SETUP TIMES: (90 AM6 to!� BREAKDOWN DATE(S): (( I L8 BREAKDOWN TIMES: I I AM/ f�v to I Af PM 6 P EVENT NARRATIVE A detailed written description/summary of your event is required. Please describe all activities, schedule of activities, inventory of any sold items, giveaway items, list of vendors and any other important information. If additional space is needed please use a blank sheet of paper and attach to the application. �+J �LiTDm2 t�lu s�C �� 1r Ta C� �_gQAt= GSM N1S n1 Tf GPJ1� 21CT i1%2 rjiC 2020. t�oOMM ��/ Dula tAols.��SUST l�Vc i?��STYP= G� tVaxYi Oti PAoP�2t'y 3�.r i 7U 60 S.EQ-= K3Z r/Ar1 SpG�•'1'� 7�S �Pf.�GT_ YJ.- LA)"r- TV Gam= IA-= LS`0.� ry--YA/c,t`1 - oui, GIJ'c 6AAD aSl toon1=D A ,� d-Ab oFw2 c�Rly V3/W Sour tp s-t-A6C T12A%L-C2. LOCATION APPROVAL If the organization is a tenant and/or renter of the event location, please have the property owner complete the following. Mark all that apply: Cal/Location is City of South Miami property (street, sidewalk, right-of-way, park, etc.) ❑ Applicant/Organization owns the requested event location ❑ Applicant/Organization will be using private property Comments/Restrictions: Property Owners Name:PU 1 nC , /CI avI}y If Phone:�J� VJW I Or (7��1J Property Address: �`� J �( tf, , V 1�x& 3ai 4 �)n PVCh v6UrnV PRINT AP NT'S NAME APPLICANT'S TITLE la �I- ERTY NER 1 RE DATE Subscribed and sworn before me, this 00-k.- Day of c)C+pbl�r 'a Notary Public in and for Coynpy, Statq of . vC NOWy Public ?°' Xv Cwm. EX1111s S- 1). 2021 BWdlC lhfWth NdtN l NOUN u>n. 2 7 POLICE DEPARTMENT Off -duty police officers are required for street closures as determined by the Police Department. You will be required to hire off -duty police officers if your event includes street closures, alcohol sales or large crowds over 50 people. Applicants will be responsible to pay for off -duty officers prior to the event date. Yes No 0 ❑ Will your event obstruct the normal flow of traffic or sidewalks? Is ❑ Do you expect the total attendance for your event to be over 50 people at any one given time? ❑ ❑ Will you be requesting the use of off -duty police officers? If YES, how many % (Please note: if you answered NO, to this question off -duty officers can still be assigned to your event at a cost to the applicant if deemed necessary) If NO, please describe why you feel the event will not require off -duty officers. STREET, SIDEWALKS AND RIGHT-OF-WAY CLOSURES List detailed closures you are requesting for your event including street, sidewalks and right-of-ways. C.i—osi r46 -Loom Ay CSC 59 AVa ) I=2cA CuiQC T T> SL4 13 S'r Please note: All closures require City Commission approval by resolution and may take up to two (2) months to be approved. All street, sidewalk and right-of-way closures must be identified on the site map. PLANNING AND ZONING Yes No / ❑ lye Will you be hanging any banners over public streets or pole banners? If YES, a separate Banner Application with the City of South Miami Planning & Zoning Department will be required. (Please note: Only 501(c)(3) organizations may apply for a banner application. All requests for banners over public streets must be reviewed and pre - approved. A 501(c)(3) certificate, insurance and photos of the banner must be / included with the application to the Planning & Zoning Department) [� ❑ Have you notified the event location neighbors or businesses about your event? CODE ENFORCEMENT Yes No ❑ ❑ Will you be having any music and/or amplified sounds during your event? ❑ Will your event be starting before 8:00 AM? ❑ Will any music and/or amplified sounds play past 9:30 PM? dytjr Otis f1 FO PARKS AND RECREATION Yes No ❑ Will this event take place in any of the South Miami City parks and/or recreation facilities? (Please note: A rental fee will be applicable if a city park Is being used) ❑ �, Will this event require the use of any Department equipment (stage)? (Please note: A stage rental fee will be applicable if the stage is needed) ❑ Will this event require the use of any Department staff? PARKING DIVISION Yes No ❑ ❑ Will you be renting any City parking meters? If YES, how many (Please note: All closures or interference on right-of-ways that includes parking meters will be required to pay the daily meter fee) ❑ Do you have enough on -site parking to accommodate your event? ❑ Will your event involve the use of a shuttle and/or alternate parking sites? PUBLIC WORKS Yes/ No L� ❑ Will your event interfere with any public right-of-ways, such as roads, sidewalks, alleys, etc.? ❑ Will your event require any full and/or partial right-of-way closures? (Please note: any right-of-way closures will require at least one off -duty officer per corner and the rental of barricades) ❑ LIS Would you like the City to provide you with any additional barricades for your event? If YES, how many ❑ Will your event require City Staff to remove recyclable goods, waste and garbage during and after the event? If NO, please describe your plans for the cleanup and removal of recyclable goods, waste and garbage during and afte�ryyo�ur event. WJ � $= It4af � Piy S %rvr 'SNAP ryi6NT 4 E ADDITONAL EVENT FEATURES ❑ Temporary Fencing igns/Banners Tents or Canopies ❑ Other: ❑ Inflatables/Rides O/Live Music ❑ Additional Barricades ❑ Open Flames ❑ Electrical Services/ Generators ❑ Port -A -Johns (Please note: If any of the following apply, a separate narrative description of each additional feature may be required by the City with this application. Additionally tents, open flames and signs/banners may require an additional Building Permit at the cost to the applicant.) FEE WAIVERS Request for fee waivers must be done in the form of a letter and be submitted with the completed Special Events Application. It is at the discretion of the City Commission, to approve or disapprove all fee waiver requests and may take up to two (2) months. Yes No ❑ Will you be submitting a letter for the waiver of fees? If YES, please list all fees that will be requested to be waived: FILM/STILL PHOTOGRAPHY Type of Production: _ Base Camp Location: Cast: Total Number: Special Effects or Weapons: Crew: Total Vehicles: Extras: Type of Vehicle: DEPARTMENT DIRECTORY Special Events Division (305) 668-3873 South Miami Police (305) 663-6301 Public Works & Engineering (305) 403-2063 Parks and Recreation (305) 668-3876 Code Enforcement (305) 668-7335 Planning and Zoning (305) 663-6326 5 10 INDEMINIFATION AGREEMENT THIS AGREEMENT ("Agreement') is entered into by and between ("Applicant"), and the City of South Miami ("City") on the date on which the last of the Parties executes this Agreement. RECITALS WHEREAS,the Applicant has submitted a Special Event Permit Application to the City for (event title) TAJ��1� ilN:16 0;=_CAQf'C at ZZ —�232 n)' 5� Aidij (location)on (date(s))Z,A, fZOJ ZS 4 Za7-0 . ("Special Event'); and WHERAS, pursuant to of the City's Code and the City's Special Event Regulations, the Applicant must execute an indemnification and hold harmless agreement protecting the City from claims which may arise out of the Special Event. Now, THEREFORE, in consideration of the matters recited above, the mutual covenants set forth herein, and other good consideration the receipt and sufficiency of which is hereby acknowledged, the Parties hereby agree as follows: 1. The above recitals are true and correct. 2. Applicant agrees to indemnify, defend and hold the City, its officers, affiliates, employees, successors and assigns ( collectively "Indemnitees") harmless from and against any and all such claims, suits, actions, damages, or causes of action arising as result of the Special Event, or of the condition of the site on which the Special Event is held including any personal injury or loss of life, or damage to or loss of property, and from and against any costs, attorney's fees, expenses or liabilities included in and about the defense or settlement of any clams, and the investigation thereof, except to the extent caused by indemnitees negligence of willful misconduct. 3. No Street shall be closed without approval from the City Commission. 4. Traffic shall be maintained in accordance with Florida Department of Transportation (FDOT), Miami -Dade County standards and any additional requirements by the City of South Miami Public Works Department and Police Department. S. Event areas shall be restored to equal or better condition than they were before the event started. 6. Any damage to private property shall be restored to its original condition or better and as accepted by the Owner caused by applicant or any of its agents, servants or employees, invitees and onlookers. 7. If all restoration work is not performed within 30 days of work completion, the City of South Miami Public Works Department may restore the event area and charge the applicant for the cost of restoration and additional incidental fees. S. Applicant must pay all fees prior to the date of their event(s). 9. Applicants s notify the City of South Miami Special Event Coordinator at least forty-eight (48) hours prior to 96rt of their event of any cancellations to be considered for any refunds. IN WIT F55 Vjl EREOF, each of the parties hereto has caused this Agreement to be executed and sealed by its duly a rued ( ato ies) o I the date et forth below and notarized. ho otr RINTA M APPLICANT'S TITLE 9 -� Alli—PLICANTSIGNtruft I DATE NOTARY SIGNATURE Med and sworn before me, this yof CCAC)kpk / NotaryTulLE - State of Florida Commission F GG 153981 MY Comm. Wires Seo 13. 202) 90nded throcth National NOUry A,,. 11 s NOTIFICATION/ PETITIO N We, the undersigned business and/or residents, have been notified of street closures associated with the event noted about on said date, and hereby agree or disagree to the closure(s). We are also aware that this response may not effect this application being disapproved. Resident/Business e lC4u_0�� /f 4Agree ❑ Disagree I •t ' �r �� lD Agree 0 Disagree ❑ Agree ❑ Disagree ❑ Agree ❑ Disagree ❑ Agree ❑ Disagree ❑ Agree ❑ Disagree ❑ Agree ❑ Disagree ❑ Agree ❑ Disagree ❑ Agree ❑ Disagree ❑ Agree ❑ Disagree ❑ Agree ❑ Disagree ❑ Agree ❑ Disagree ❑ Agree ❑ Disagree ❑ Agree ❑ Disagree ❑ Agree ❑ Disagree ❑ Agree ❑ Disagree ❑ Agree ❑ Disagree ❑ Agree ❑ Disagree 13 FINAL CHECK LIST This list is to ensure that all necessary documentation is included and that all required procedures are followed. The Special Event Coordinator will check the application against this checklist to ensure all Information was submitted correctly. APPLICATION: All information has been properly filled out on the application with all required documents at least 21 days prior to the proposed event. APPLICATION FEE: A $60 application fee and $100 administrative fee must accompany your submission in check or money orderform. SIGNATURES: Application must be signed and notarized. 13 EVENT NARATIVE: Briefly discuss your Organization/Business, the purpose of your event, the benefits, etc. ❑ NOTIFICATION FORM: The name, signature, address and phone number of each person who is either a property owner or lessee within the requested event area must appear on the sheet. ❑ SITE PLAN: A site plan must be submitted with the application that must show intersecting streets, parking areas, tents, stages, routes, barricades, etc. ❑ COPY: It is strongly recommended that you make a copy of your application for your own records SUBMIT APPLICATION TO: Yvette Valdes, Special Events Coordinator Gibson -Bethel Community Center 5800 SW 66th Street South Miami, FL 33143 Office: 305-668-3873 Email: yvaldes@southmiamifl.eov Once the application has been approved processed and the date has been reserved the following must be submitted prior to the event date. ❑ INSURANCE: The applicant is required to submit a Certificate of Insurance naming the event and the City of South Miami (6130 Sunset Drive South Miami, FL 33143) as an additional insured, in the amount of $1,000,000. ❑ EVENT FEES: All other City service fees including but not limited to, Off -Duty Police, Public Works, Parking Meters, etc. will be due ten (10) days prior to the event date. 14 Valdes, Yvette From: Deli lane Cafe <delilane@aol.com> Sent: Wednesday, October 14, 2020 7:28 AM To: Valdes, Yvette; Liebman, Josh Cc: delilanecafecorp@gmaii.com Subject: Fee Waiver Good Morning Yvette, So nice to finally meet you yesterday. As per your directive this email serves as a formal request to have all City Of South Miami fees waived regarding our application for the street closure for Saturday evening November 28th. We are aware we will incur the Police fees associated with that event. Please advise on the commission meeting we should attend and what we need in preparation for that meeting. Thanks in advance. Jahn Kitchoff Proprietor Deli Lane Cafe & Sunset Tavern Email secured by Check Point 1 15 To: Yvette Valdes Special Events Coordinator Name of Event: Deli Lane Outdoor Music Event Date: October 26th 2020 Event Cost Estimate Times Hours Hourly Cost Extended Cost Total Off Duty Officer #1 1800-0100 7 $52 P/H $364 Off Duty Officer#2 1800-0100 7 $52P/H $364 Off Duty Officer #3 $728 Off Duty Officer #4 Supervisor FICA: Equipment: Barricades Flat Rate (Per Order) Additional fee per Barricade - $3.00 (Qty. O) Police Vehicle Date Prepared: f.- w Z o 1 Lt, J. V _Accreditation ❑ Chiefs Office ]Professional Compliance []Support Services JAttachments $0 $0 $0 Grand Total: 729.00 I 1 Approved by: Chief Landa ❑Communications ❑CID ❑Training DUPE) Page 1 of 1 16 Valdes, Yvette From: Aurelio Carmenates Sent: Tuesday, October 20, 2020 4:05 PM To: Valdes, Yvette Subject: RE: Cost Estimate Attachments: i mg 1014202CL0001.pdf Yvette, Please find below the fees for one day for the event, per the Fee Schedule: Deli Lane Everitt Temporary full road & sidewalk closure= $68 ($0.25 x Approx. 272LF) Temporary Staging Area = $200 (fee per day for the first five days) MOT fee for roadway = $100 x 1 Detour per directions = S100 Total = $ 368 riMs.EUOJ. CA9M WATES, PE. %27t.'1,7i� fii2J11'fJ t'('II]t:DL P2'0,-J';1r22 PI-0j C;. SouthMiami Public Works Engineering & Construction Division 6130 Sunset Drive Miami, R33143 Main: (305)-403-2072 Pax. 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