Res No 130-20-15570RESOLUTION NO.130-20-15570
A Resolution authorizing the City Manager to permit Urban Oasis Project, Inc. to host
a Farmers' Market on City Hall property for six (6) months, beginning Saturday,
November 7, 2020 through Saturday, April 10, 2021 and to waive certain special events
fees.
WHEREAS, Urban Oasis Project, Inc. ("the applicant"), a 501(c)(3) organization, has
requested to host a Farmers' Market on the east parking lot of City Hall every Saturday for six (6)
months, beginning Saturday, November 7, 2020 through Saturday, April 10, 2021 from 9:00 a.m.
to 2:00 p.m.; and
WHEREAS, the applicant is requesting a waiver for parking meters in the amount of
$4,600; and
DEPARTMENT
AMOUNT
PARKING METERS ($25 x 8 METERS X 23 DAYS
$4,600
TOTAL AMOUNT REQUESTED TO BE WAIVED
$4,600
WHEREAS, the applicant is responsible for paying the City for Police services totaling
$8,107.50 dollars (3 Off -Duty Police Officers w/ Vehicle: $352.50 per day X 23 Days); and
WHEREAS, all vendors and customers are expected to follow all CDC recommended
guidelines regarding COVID-19 including social distancing and wearing facial coverings; and
WHEREAS, upon approval of this event, the applicant must provide the City with the
required Certificate of Liability Insurance that complies with the City's standard insurance
requirements, including naming the City of South Miami as an additional insured prior to the
event.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSIONERS OF THE
CITY OF SOUTH MIAMI, FLORIDA:
Section 1. The foregoing recitals are hereby ratified and confirmed as being true and
they are Incorporated into this resolution by reference as if set forth in full herein.
Section 2. The City Manager is hereby authorized to permit Urban Oasis Project, Inc. to
host a Farmers' Market on the east parking lot of City Hall every Saturday for six (6) months,
beginning Saturday, November 7, 2020 through Saturday, April 10, 2021 from 9:00 a.m. to 2:00
p.m.
Section 3. The City Manager is hereby authorized to waive parking meter fees in the
amount of
$4,600 dollars.
Pagel of 2
Res. No. 130-20-15570
Section 4. Corrections. Conforming language or technical scrivener -type corrections may
be made by the City Attorney for any conforming amendments to be incorporated into the final
resolution for signature.
Section S. Severability. If any section clause, sentence, or phrase of this resolution is for
any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall
not affect the validity of the remaining portions of this resolution.
Section 6. Effective Date. This resolution shall become effective immediately upon
adoption.
PASSED AND ADOPTED this 611 day of October. 2020.
ATTEST: APPROVE
CITY CLERK AMAYOR
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY AND
EXECUTI N THEREO ``
ATTORNEY
COMMISSION VOTE:
5-0
Mayor Philips:
Yea
Vice Mayor Welsh:
Yea
Commissioner Harris:
Yea
Commissioner Liebman:
Yea
Commissioner Gil:
Yea
Page 2 of 2
Agenda Rem No:5.
City Commission Agenda Item Report
Meeting Date: October 6, 2020
Submitted by: Quentin Pough
Submitting Department: Parks & Recreation
Item Type: Resolution
Agenda Section:
Subject:
A Resolution authorizing the City Manager to permit Urban Oasis Project, Inc. to host a Farmers' Market on City
Hall property for six (6) months, beginning Saturday, November 7, 2020 through Saturday, April 10, 2021 and to
waive certain special events fees. 3/5 (City Manager -Parks & Recreation Dept.)
Suggested Action:
Attachments:
MEMO- Urban Oasis Project- Farmers Market.docx
RESOLUTION - Urban Oasis Project - Farmers Market.docx
Farmers' Market - Su pporting Dow me nts.pdf
TRSouthiami
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER -OFFICE MEMORANDUM
To: The Honorable Mayor & Members of the City Commission
FROM: Shari Karnali, City Manager
Via: Quentin Pough, Director of Parks & Recreation
DATE: October 6, 2020
SUBJECT: A Resolution authorizing the City Manager to permit Urban Oasis Project,
Inc. to host a Farmers' Market on City Hall property for six (6) months,
beginning Saturday, November 7, 2020 through Saturday, April 10, 2021 and
to waive certain special events fees.
BACKGROUND: Urban Oasis Project, Inc. ("the applicant"), a 501(c)(3) organization, has
requested to host a Farmers' Market on the east parking lot of City Hall
every Saturday for six (6) months, beginning Saturday, November 7, 2020
through Saturday, April 10, 2021 from 9:00 a.m. to 2:00 p.m.
The applicant had held the Farmers' Market in South Miami
approximately seven (7) years ago. Since then the applicant has been
hosting the Farmers' Market at Tropical Park. The applicant's mission is to
bring fresh, affordable local foods back to the families in South Miami.
The applicant will have a total of fifteen (15) vendors under 10' x 10'
tents located along the parking spaces and sidewalk. The applicant
intends to help stimulate the economy by prioritizing local farmers,
agricultural producers, food artisans and South Miami based vendors. No
flea market type goods or commercial resellers will be permitted. All
vendors will accept Supplemental Nutrition Assistance Program (SNAP)
benefits.
All vendors and customers are expected to follow all CDC recommended
guidelines regarding COVID-19 including social and physical distancing, as
well as wearing facial coverings at all times. The applicant will be spacing
each vendor 10 feet apart to accommodate proper social and physical
distancing between vendors and customers.
The applicant is requesting to waive certain special event fees in order to
focus its revenue towards advertising and promotion to the community.
The applicant has submitted the necessary Notification/Petition form,
which requires them to obtain signatures of approval from a majority of
the business affected by the parking lot closure. Upon approval of this
2
�I'
South Miami
THE CITY OF PLEASANT I n �,
REVENUE:
FEES TO BE WAIVED:
ATTACHMENTS:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER -OFFICE MEMORANDUM
event the applicant must provide the City with the required Certificate of
Liability Insurance that complies with the City's standard insurance
requirements, including naming the City of South Miami as an additional
insured prior to the event.
The applicant has paid the City $660, which includes a $60 application fee,
$100 administrative fee, and $500 refundable security deposit.
The applicant is responsible for submitting payment for all services
rendered by the City ten (10) business days prior to the event date.
DEPARTMENT
AMOUNT
POLICE DEPARTMENT— 1 OFFICER ($352.50 X 23 DAYS)
$8,107.50
TOTAL
1 $8,107.50
The applicant is requesting fee waivers for the following fees:
DEPARTMENT
AMOUNT
PARKING METERS ($25 X 8 METERS X 23 DAYS)
$4,600
TOTAL AMOUNT REQUESTED TO BE WAIVED
$4,600
Resolution
Special Events Application and related documents.
3
Permit #:
South ��Miami
SPECIAL EVENT APPLICATION
This application must be submitted for special events that m l be held on city Property or requiring city services at
(east sixty (60) days prior to the date of the event. Application submitted less than thirty (30) days prior to an event
will NOT be accepted. Please refer to the Special Events Handbook for more information about applying for a special
event in the City of South Miami.
APPUCANT INFORMATION,4,r- tF C, r. •c�
APPLICANT NAME,�r-asp—=, TITLE: i [-
DAY TIME PHONE: % r G `i Z - '(G `1 ( MOBILE: SG r+z•�
.r
EMAIL: Lf r(l. 4Ail iti(3'1 (r r or.
2n0 CONTACT NAME: ,' : 1' i� Or7i v v z TITLE: [: T r` i. ,. cv Pi
'/
DAYTIME PHONE: MOBILE: 3U j �'rj b 3A�� c 7
EMAIL:kC I I
ORGANIZATION INFORMATION
NAME OF ORGANIZATION:
ADDRESS: (,' ��' L r L f-r
PRESIDENT/MANAGER NAME:. i r V" c' i ' • it h PHONE:
Is your organization a non-profit. 501(c) (3) certificate holder? ❑ NO QSfES - If YES, please provide a
copy of your certificate with the application.
EVENT INFORMATION
TYPE OF EVENT: ❑ FESTIVAL/CELEBRATION ❑ RUN/WALK ❑ FILM/PHOTO PERMIT
❑ CHARITY 0 OTHER:
NAME OF EVENT:
LOCATION OF EVENT."S , G9 %'c, •• ! g r Lr: rl / y btc. i
EVENT DATE(S): t>� ) n : ^ . .. / ( NEW EVENT ❑ RETURNING EVENT
WILL THIS BE AN ANNUAL EVENT? [I NO ❑ YES IF YES, THIS IS THE YEAR OF THE EVENT
ANTICIPATED ATTENDANCE: - ' ACTUAL EVENT TIME: c�, r1&v PM to AM/QM
ASSEMBLY DATE(S): S ! _ SETUP TIMES:? ' efv]/PM to
BREAKDOWN DATE(SE 3_r_ ._) BREAKDOWN TIMES: .L AM)fh to AM/PM.'
I
X
EVENT NARRATIVE
A detailed written description/summary of your event is required. Please describe all activities, schedule
of activities, inventory of any sold items, giveaway items, list of vendors and any other important
information. If additional space is needed please use a blank sheet of paper and attach to the application.
Gt r Ce rt i _CQ :�� ba uT� t 'l i Gv t� v J -% d` r e-P
LOCATION APPROVAL
If the organization is a tenant and/or renter of the event location, please have the property owner
complete the following.
Mark all that apply:
Ve"Location is City of South Miami property (street, sidewalk, ' ht-of-way, park, etc.)
❑ Applicant/Organization owns the requested event to Lion
❑ Applicant/Organization will be using private
Comments/Restrictions:
Property Owners Name: / _` Phone:
Property Address:
PRINT APPLICANT'S NAME
PROPERTY OWNER SIGNATURE
NOTARY SIGNATURE
Subscribed and sworn before me, this
Day of , a
Notary Public in and for
County, State of
Signature (NOTARY PUBLIC)
APPLICANT'S TITLE
DATE
2
7
POLICE DEPARTMENT
Off -duty police officers are required for street closures as determined by the Police Department. You will
be required to hire off -duty police officers if your event includes street closures, alcohol sales or large
crowds over 50 people. Applicants will be responsible to pay for off -duty officers prior to the event date.
Yes No
0-. ❑ Will your event obstruct the normal flow of traffic or sidewalks?
❑ Do you expect the total attendance for your event to be over 50 people
at any one given time?
❑ [ Will you be requesting the use of off -duty police officers?
If YES, how many Please note: if you answered NO, to this
question off -duty officers can still be assigned to your event at a cost to
the applicant if deemed necessary.
If NO, please describe why you feel the event will not require off -duty officers.
�� Ml fin L • • \ Gl N C1 l4 rtjl �•+. r'"C• f'. I f -�; % (l �� �' U % LA..,dL � U 5 C C. 47 r � I I
t ._.aPs,.! q .�t Q•iy' D ( u , .r..��" jk! jS 1'--1 Gin J %( P1. Qp� l .. ( : C 1_ C k 42_ 'tit C.
STREET, SIDEWALKS AND RIGHT-OF-WAY CLOSURES
List detailed closures you are requesting for your event including street, sidewalks and right-of-ways.
Ipt d) is C Luct fT A tz
t
Please note: All closures require City Commission approval by resolution and may take up to two (2)
months to be approved. All street, sidewalk and right-of-way closures must be identified on the site map.
PLANNING AND ZONING
Yes No
., ❑ Will you be hanging any banners over public streets or pole banners? If
YES, a separate Banner Application with the City of South Miami Planning
& toning Department will be required.
Please note: Only 501(c)(3) organizations may apply for a banner application. All
requests for banners over public streets must be reviewed and pre -approved. A
501(c)(3) certificate, insurance and photos of the banner must be included with
the application to the Planning & Zoning Department.
❑ { Have you notified the event location neighbors or businesses about your
event?
CODE ENFORCEMENT
3
E
Yes No
❑ V� Will you be having any music and/or amplified sounds during your event?
❑ Will your event be starting before 8:00 AM?
❑ �` Will any music and/or amplified sounds play past 9:30 PM?
PARKS AND RECREATION
Yes No .-
Will this event take place in any of the South Miami City parks and/or
recreation facilities?
Please note: A rental fee will be applicable if a city park is being used.
❑ ,Q' Will this event require the use of any Department equipment (stage)?
If YES, please spedfy size of the stage requesting:
❑ Will this event require the use of any Department staff?
PARKING DIVISION
Yes
No
0
❑
Will you be renting any City parking meters? if YES, how many
Please note: All closures or interference on right -of -Quays that includes parking
meters will be required to pay the daily meter fee.
,�
❑
Do you have enough on -site parking to accommodate your event?
❑
[}�"
Will your event involve the use of a shuttle and/or alternate parking
sites?
PUBLIC WORKS
Yes ,
No
❑
Will your event interfere with any public right-of-ways, such as roads,
sidewalks, alleys, etc.?
❑
Will your event require any full and/or partial right-of-way closures?
Please note: Any right-of-way closures will require at least one off -duty officer
per corner and the rental of barricades.
❑
Would you like the City to provide you with any additional barricades for
your event? If YES, how many
0 Will your event require City Staff to remove recyclable goods, waste and
garbage during and after the event?
If NO, please describe your plans for the cleanup and removal of recyclable goods, waste and
garbage during and after your event.
ti c �>� n r �' ! -f ! � r/ - �v •n % 1' :.. 1*4 ,urn ✓
12 G
ADDITONAL EVENT FEATURES
[] Temporary Fencing 0 inflatables/Rides ❑ Live Music
4
(. Signs/Banners ❑ Additional Barricades ❑ Open Flames
Tents or Canopies ❑ Electrical Services/ Generators ❑ Port -A -Johns
❑ Other:
Please note: If any of the following apply, a separate narrative description of each additional feature may be required
by the City with this application. Additionally, tents, open flames and signs/banners may require an additional Permit
at the cost to the applicant.
FEE WAIVERS
Applicants requesting a fee waiver must complete the below section and must include a letter from the
business or organization along with the completed Special Events Application. It is at the discretion of the
City Commission, to approve or disapprove all fee waiver requests and may take up to two (2) months.
Yes No
❑ Will you be submitting a letter for the waiver of fees?
If YES, please list all fees that will be requested to be waived:
4, 1` + �' E? `� i ice. a.--i,%le C e7A O ..t r C4 /l
FILM/STILT. PHOTOGRAPHY
Type of Production: _4 e)
Special Effects or Weapons:
Base Camp Location:
Number of Cast-
Type of Vehicle:
Parking Location:
DEPARTMENT DIRECTORY
Crew:
Extras:
Total Vehicles:
Special Events Division (305) 668-3873 South Miami Police (305) 663-6301
Public Works & Engineering (305) 403-2063 Parks and Recreation (305) 668-3876
Code Enforcement (305) 668-7335 Planning and Zoning (305) 663-6326
INDEMINIFATION AGREEMENT
5
10
i T
THiS AGREEMENT („Agreement") is entered into by and between('
("Applicant'), and the City of South Miami ("City") on the date on which the last of the Parties a)(ecutes this
Agreement.
RECITALS
WHEREAS, the Applicant has submitted a Special Event Permit Application to the City for (event title)
�Sc� ��. % ach. Lr�,�r+,�a t t4''� at �r ,. ,-{�'l Gr,,,t- (' --II �'� , (location) on
(date(s)) Srd Lkcd r x 0 �r'Z;W . {' pecial Even{" ; and WHERAS, pursuant to of the City's Code
and the City's Special Event Regulations, the Applicant must execute an indemnification and hold harmless
agreement protecting the City from claims which may arise out of the Special Event.
Now, THEREFORE, in consideration of the matters recited above, the mutual covenants set forth herein, and other
good consideration the receipt and sufficiency of which is hereby acknowledged, the Parties hereby agree as follows-
1. The above recitals are true and correct.
2. Applicant agrees to indemnify, defend and hold the City, its officers, affiliates, employees, successors and
assigns ( collectively `Indemnitees") harmless from and against any and all such claims, suits, actions,
damages, or causes of action arising as result of the Special Event, or of the condition of the site on which
the Special Event is held including any personal injury or loss of life, or damage to or loss of property, and
from and against any costs, attorney's fees, expenses or liabilities included in and about the defense or
settlement of any clams, and the investigation thereof, except to the extent caused by indernnitees
negligence of willful misconduct.
3. No Street shall be closed without approval from the City Commission.
4. Traffic shall be maintained in accordance with fiorida Department of Transportation (FDOT), Miami -Dade
County standards and any additional requirements by the City of South Miami Public Works Department
and Police Department.
5. Event areas shall be restored to equal or better condition than they were before the event started.
6. Any damage to private property shall be restored to its original condition or better and as accepted by the
Owner caused by applicant or any of its agents, servants or employees, invitees and onlookers.
7. If all restoration work is not performed within 34 days of work completion, the City of South Miami Public
Works Department may restore the event area and charge the applicant for the cost of restoration and
additional incidental fees.
8. Applicant must pay all fees prior to the date of their event(s).
9. Applicants shall notify the City of South Miami Special Event Coordinator at least forty-eight (48) hours prior
to start of their event of any cancellations to be considered for any refunds.
IN WITNESS WHEREOF, each of the partles hereto has caused this Agreement to be executed and sealed by its duly
authorized
�-s •ignatory(ies) on the date set forth below and notarized. fl-
PRINT PPL15AYTIS NAM€ APPLICANT'S TiTLE
i , Z,
A a
{�
APPLICANT SIGNATURE DATE
NOTARY SIGNATURE
Subscribed and sworn before me, this
---- dayof
OARLE14E IE OAKS, NoUW IPublk
County, State of Vj�„ IA & . tklez%Z., fto of New Ham
a My Corrwrt"ion ExpEM August 24, 2021
Signature (NOTARY PUBLIC)
ROUTE/MAP
11
A map of the event site is required and should indicated the event layout with proposed attractions,
recommended street closures, parade or run/walk routes, etc. Please draw your map on the space
provided below, or attach a map to the application upon submittal. The following must be identified and
labeled
L Event site (streets. bldg.. etc.) 3. Canopies. tents. stages 5. FencinW Barricades 7. First aid facilities
2. Routes (races, parades, etc.) 4. Restroom facilities 6. off duty police officers S. Parking Area
i
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12
v - - `! �"� �"�1 "•"•r r..r" "'"•+V V• VbIVV♦ V/VJV14rJ YJJVVItJIVV f1t11
the event noted about on said date, and hereby agree or disagree to the closure(s). We are also aware
that this response may not effect this application being disapproved.
•- .•Phone
"MK
pp I Mca7 a
tA
v '4cr rl if �. 't 1�� w e,
Agree ❑Disagree
S 4n tOAt
❑ Agree ❑ Disagree
❑ Agree ❑ Disagree
❑ Agree ❑ Disagree
❑ Agree ❑ Disagree
❑ Agree ❑ Disagree
❑ Agree ❑ Disagree
'
❑ Agree ❑ Disagree
❑ Agree ❑ Disagree
❑ Agree ❑ Disagree
❑ Agree ❑ Disagree
❑ Agree ❑ Disagree
.
i
❑ Agree ❑ Disagree
❑ Agree ❑ Disagree
❑ ❑
Agree Disagree
❑ Agree ❑ Disagree
'
❑ Agree ❑ Disagree
❑ Agree ❑ Disagree
FINAL CHECK LIST
13
This list is to ensure that all necessary documentation is included and that all required procedures are
followed. The Special Event Coordinator will check the application against this checklist to ensure all
information was submitted correctly.
❑ APPLICATION: All information has been properly filled out on the application
with all required documents at least 21 days prior to the
proposed event.
❑ APPLICATION FEE: A $60 application fee and $100 administrative fee must
accompany your submission in check or money order form.
❑ SIGNATURES: Application must be signed and notarized.
❑ EVENT NARATIVE: Briefly discuss your Organization/Business, the purpose of your
event, the benefits, etc.
❑ NOTIFICATION FORM: The name, signature, address and phone number of each person
who is either a property owner or lessee within the requested
event area must appear on the sheet.
❑ SITE PLAN: A site plan must be submitted with the application that must
show intersecting streets, parking areas, tents, stages, routes,
barricades, etc.
❑ copy: It is strongly recommended that you make a copy of your
application for your own records
SUBMIT APPLICATION TO: Yvette Valdes, Special Events Coordinator
Gibson -Bethel Community Center
5800 SW 66th Street South Miami, FL 33143
Office: 305-668-3873 Email: vvaldes@southmiamifl.gov
Once the application has been approved processed and the date has been reserved the following must be
submitted prior to the event date.
❑ INSURANCE: The applicant is required to submit a Certificate of Insurance
naming the event and the City of South Miami (6130 Sunset Drive
South Miami, FL 33143) as an additional insured, in the amount
of $1,000,000.
❑ EVENT FEES: All other City service fees including but not limited to, Off -Duty
Police, Public Works, Parking Meters, etc. will be due ten (10)
days prior to the event date.
9
14
www. urbanoasisproject.org
On Facebook: VerdeCommunityFarmAndMarket
To: The City of South Miami
RE: Fee waiver request
Sept 29th, 2020
Urban Oasis Project is a non-profit entity in Miami Date County that is excited to bring one of our
signature farmers markets to the city of South Miami, where it has roots back to the farmers market
held at city hall 7 years ago. We have continued operating in Tropical Park over the last few years,
so we will be able to bring a dedicated clientele and vendor group.
Urban Oasis Project has a mission to make fresh local food accessible and affordable to all. To this
end, we accept SNAP benefits and also double their value for use on FL fruits and veggies. We also
make sure that produce is labeled as to its place of origin, with a very strong preference for local
produce. Farmers and agricultural producers will have first priority for vendor spots, followed by
food artisans using local produce and related vendors, and a preference for vendors local to South
Miami.
We would like to request a fee waiver for the first year of operation so that we can focus all
revenues towards advertising and promotion of these programs to the local and greater Miami
community. Thank you for your support and we look forward to this new relationship with the City
of South Miami.
Art Friedrich
President, Urban Oasis Project
EIN-27-3335090
10210 SW 103rd Ct.
Miami FL 33176
15
INTE41k REVENUE SERVICE
P . 0. BOX 2508
CINCINNATI, OH 45201
DEPARTMENT OF THE TREASURY
foyer Identification Number:
Date: JUL 15 2011 2-3335090
DLN:
17053003300011
URBAN OASIS PROJECT INC Contact Person:
10210 SW 103RD CT LOUIS F JOHNSON ID# 95135
MIAMI. FL 33155-3518 Contact Telephone Number:
(877) 829-5500
Accounting Period Ending:
December 31
Public Charity Status:
170(b)(1)(A)(vi)
F-o rm ..990.-.Requi.red :
YES
Effective Date of Exemption:
February 15. 2010
Contribution Deductibility:
YES
Addeendum Applies:
Dear applicant:
We are pleased to inform you that upon review of your application for tax
exempt status we have determined that you are exempt from Federal income tax
under section 501(c)(3) of the Internal Revenue Code. Contributions to you are
deductible under section 170 of the Code. You are also qualified to receive
tax deductible bequests, devises, transfers or gifts under section 2055. 2106
or 25V of the Code. Because this letter could help resolve any questions
regarding your exempt status, you should keep it in your permanent records.
Organizations exempt under section 501(c)(3) of the Code are further classified
as either public charities or private foundations. We determined that you are
a public charity under the Code section(s) listed in the heading of this
letter.
r l eabe -see enc i osea FUD 11 catz On' 4Z22I-PC .Compliance Guide or"..501(E j Publ i — - -
Charities, for some helpful information about your responsibilities as an
exempt organization.
Sincerely.
Lois . Lerner
Director, Exempt Organizations
Enclosure: Publication 4221-PC
Letter 947 (DO1CG)
16
South Miami
1: 1. 1'.' 01 V; I I ATN(
Police Department
Event Cost Estimate
Submitted To: Yvette Valdes, Special Events Coordinator
Name of Event: Urban Oasis Project (Farmers Market)
Event Day/Date (s): Saturdays Beginning April 7, 2020
Times
Hours
Hourly Cost
Extended Cost
Total
IOfficer
0730-1500
7.5
$47.00
352.50
$352.50
FICA:
S
Equipment:
Barricades Flat Rate (Per Order) S
Additional fee per Barricade - $3.00 (Qty. 9 $
(2) Police Vehicle
Grand Total: Q52.50
e-"'
Date Prepared: Capt. Larry C_o_rbm Approved b
(:4
hief Rene Lands
17