1Agenda Item No:1.
City Commission Agenda Item Report
Meeting Date: September 15, 2020
Submitted by: Steven Kulick
Submitting Department: Public Works & Engineering
Item Type: Resolution
Agenda Section:
Subject:
A Resolution authorizing the City Manager to procure services from Plant Professionals, Inc. for the removal
and disposal of existing lighting and for the installation of new decorative lighting in the downtown area. 3/5 (City
Manager-Public Works & Engineering)
Suggested Action:
Attachments:
v3CM_Memo_Downtown_Lighting91.20.docx
v3Reso Downtown Lighting 91.20.doc
Plant_Professionals_Inc. Lighting Proposal.pdf
Sun Biz Plant Professionals 9.2.20.pdf
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CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO:The Honorable Mayor & Members of the City Commission
FROM:Shari Kamali, City Manager
DATE:September 15, 2020
SUBJECT:A Resolution authorizing the City Manager to procure services from Plant
Professionals, Inc. for the removal and disposal of existing lighting and
for the installation of new decorative lighting in the downtown area.
BACKGROUND:The City installed decorative lighting in the downtown area during Fiscal
Year 2014- 2015. As a result, the current lighting has exceeded its useful
life and is in need of replacement.
The Procurement Division requested and received three proposals,for the
installation and removal of the existing decorative lights in the downtown
area. Each vendor was provided a listing of the number and type of trees
requiring decorative lights and each vendor performed an on-site visit of
the service area for the development of their proposals.
The City is recommending the lowest and responsive and responsible
bidder, Plant Professionals, Inc.for the award. A summary of the proposals
received is below:
VENDOR NEW INSTALLATION
& MTCE WARRANTY
PLANT PROFESSIONALS $48,244.00 MTCE @4,500 HRS,
WEEKLY INSPECTION
MIAMI CHRISTMAS LIGHTS $52,740.31 MTCE @4,500 HRS,
WEEKLY INSPECTION
Artistic Elves $60,269.80 MTCE @4,500 HRS,
WEEKLY INSPECTION
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CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The proposal from Plant Professionals, Inc., includes the following:
1. Removal & disposal of existing lights.
2. Warranty; vendor to inspect the area 4 times per month and
provide repair services if needed. Warranty is 4,500 hours
from the time of install.
3. Description and number of trees included in the service area:
SUNSET DRIVE, 26 Palm Trees and 33 Branch Trees
DORN AVENUE, 13 Branch Trees
SW 57 CT & 73 ST, 24 Branch Trees
SW58 CT & SW73 ST, 4 Palm Trees & 7 Branch Trees
City Hall, 13 Palm Trees
4. Installation of co-axial cable with 6” spacing
The total cost of the decorative lighting is $49,981 including a 3.6%
contingency for any unplanned expenses, ($1,737).
AMOUNT:$49,981; ($48,244 proposed cost and a 3.6% contingency of $1,737)
ACCOUNT:301-1730-541-6450; FY 2020 –FY 2021with a proposed beginning balance
of $50,000
ATTACHMENTS:Resolution
Proposal, Plant Professionals, Inc.
Sun Biz Registration
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Page 1 of 2
RESOLUTION NO. _________________1
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A Resolution authorizing the City Manager to procure services from Plant 3
Professionals, Inc. for the removal and disposal of existing lighting and for the4
installation of new decorative lighting in the downtown area.5
WHEREAS,the City installed decorative lighting in the downtown area during Fiscal Year 6
2014- 2015; and7
WHEREAS, the current decorative lighting has exceeded its useful life and is in need of 8
replacement; and9
WHEREAS, the Procurement Division requested and received three proposals, for the 10
installation and removal of the existing decorative lights in the downtown area; and11
WHEREAS, the City is recommending the lowest and responsive and responsible bidder, 12
Plant Professionals, Inc. in the amount of $48,244.00 for the award and a contingency amount13
of $1,737.00 for any unplanned expenses, for a total amount of $49,981.00 and shall be14
charged to account 301-1730-541-6450 for Fiscal Year 2020-2021 with a proposed beginning of15
$50,000.16
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NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSIONERS OF THE 18
CITY OF SOUTH MIAMI, FLORIDA:19
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Section 1.The foregoing recitals are hereby ratified and confirmed as being true and 21
they are incorporated into this resolution by reference as if set forth in full herein.22
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Section 2.The City Manager is hereby authorized to procure services from Plant 24
Professionals, Inc. for the removal and disposal of existing lighting and the installation of new25
decorative lighting in the downtown area in the amount of $48,244.00 for the award and a26
contingency amount of $1,737.00 for any unplanned expenses, for a total amount of27
$49,981.00.28
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Section 3.Corrections.Conforming language or technical scrivener-type corrections30
may be made by the City Attorney for any conforming amendments to be incorporated into the 31
final resolution for signature.32
Section 4. Severability.If any section clause, sentence, or phrase of this resolution is for 33
any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding 34
shall not affect the validity of the remaining portions of this resolution.35
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Page 2 of 2
Section 5. Effective Date.This resolution shall become effective immediately upon 1
adoption.2
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PASSED AND ADOPTED this ____ day of _____________, 2020.4
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ATTEST:APPROVED:6
7
___________________________________________8
CITY CLERK MAYOR9
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READ AND APPROVED AS TO FORM, COMMISSION VOTE:11
12
LANGUAGE, LEGALITY AND Mayor Philips:13
EXECUTION THEREOF Vice Mayor Welsh:14
Commissioner Harris:15
Commissioner Liebman:16
_______________________Commissioner Gil:17
CITY ATTORNEY18
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Plant Professionals, Inc.
145 SW 3rd Avenue
Homestead, FL 33030 US
305-259-0503
info@plantprofessionals.com
www.plantprofessionals.com
Estimate
ADDRESS
John Reese
South Miami, City of
6130 Sunset Drive
South Miami, FL 33143
SHIP TO
John Reese
South Miami, City of
6130 Sunset Drive
South Miami, FL 33143
ESTIMATE #5122
DATE 08/28/2020
QTY ACTIVITY
All lights will be cool white LED Co-Axial lights.
1 Removal and disposal of all existing lights on trees
City of South Miami City Hall median - 13 palms
8 Lights Mini Cool White 6" Spacing spiral wrap on 13 Medjool Plams
Doran Avenue - 13 branch trees
17 Lights Mini Cool White 6" Spacing spiral wrap on trunk and major limbs from
juntion box up on 13 trees
58th Avenue between Sunset Drive and 73rd Street 4 palms
3 Lights Mini Cool White 6" Spacing spiral wrap on trunk from juntion box up on
4 Palms
58th Court between Sunset Drive and 73rd Street 4 palms and 7 branch trees
3 Lights Mini Cool White 6" Spacing spiral wrap on trunk from juntion box up on
4 Fox Tail Palms
8 Lights Mini Cool White 6" Spacingspiral wrap on trunk from juntion box up on
7 Trees
Sunset Drive 26 palm trees and 33 branch trees
10 Lights Mini Cool White 6" Spacing spiral wrap on trunk and major limbs from
juntion box up on 11 trees
3 Lights Mini Cool White 6" Spacing on trunk from juntion box up on 16 Solitaire
palms
11 Lights Mini Cool White 6" Spacing spiral wrap on trunk and major limbs from
juntion box up on 9 trees
25 Lights Mini Cool White 6" Spacing spiral wrap on trunk and major limbs from
juntion box up on 5 large trees
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QTY ACTIVITY
10 Lights Mini Cool White 6" Spacing spiral wrap on trunk and major limbs from
juntion box up on 4 small trees
3 Lights Mini Cool White 6" Spacing spiral wrap on trunk from juntion box up on
4 Palms
7 Lights Mini Cool White 6" Spacing spiral wrap on trunk from juntion box up on
8 Royal palms
30 Lights Mini Cool White 6" Spacing spiral wrap on trunk and major limbs from
juntion box up on 4 black olives
6 Lights Mini Cool White 6" Spacing spiral wrap on trunk from juntion box up on
2 Fox Tail plams.
SW 57 Court and SW 73 Street - 24 branch trees
5 Lights Mini Cool White 6" Spacing spiral wrap on trunk and major limbs from
juntion box up on 16 Bridal Veil Trees
73rd Street between 58th Avenue and 58th Court South Side
8 Lights Mini Cool White 6" Spacing spiral wrap on trunk and major limbs from
juntion box up on 8 Trees
Price below is a sales price. Lights will be maintained at no cost for 4500
hours days after install. A lighting technician will come out weekly and make
necessary repairs. Price includes removal of all existing lights and install of
new lights. After the warranty expires, there will be a $125 service call and a
charge of $45 for each set of lights replaced.
1 Power is the responsibility of the client. All outlets need to be in working
condition upon installation of the lights. Plants Professionals will notify client of
any power issues.
All trees, shrubs and palms should be trimmed prior to the installation of the
lights. Plant Professionals in not responsible for damage to lights and
extension cords by the lawn maintenance crew. Any damage will be
documented and billed accordingly. We suggest that you notify your
maintenance company of the placement of lights and extension cords.
Plant Professionals will supply all lights and extension cords.
All exterior outlets should have a working GFI circuit breaker with a bubble
cover. GFI circuit breakers are notoriously sensitive to water, be it rain or
irrigation. There is a reset button on every GFI, which should be reset prior to
a repair call. Please note that resetting a GFI breaker with a timer will not
result in the lights going on until the timer has activated. We suggest resetting
the irrigation timer to allow the irrigation to come on after the lights go off for
the night to prevent unnecessary GFI tripping. Repair crews DO NOT work in
the rain. Should a 'lights out' call result in the resetting of a GFI, there will be a
service charge.
Plant Professionals will repair all lighting issues, unless specified otherwise in
the contract, within no more than a 72 hour window. However, we are usually
able to resolve the issue the same day if the office receives notification early.
Repair crews work late into the night, so we ask that you check your lights
before you call for a repair. The crew may have completed the repair late at
night. It is the client's responsibility to notify the office of any outages, the
crews will do a spot check if they are in the area, but we must be aware of a
problem in order to fix it.
All holiday lighting begins on October 1st. Lights will be left off until the week
of Thanksgiving when a crew will plug in the lights and do any necessary
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QTY ACTIVITY
repairs at that time. Should you choose to plug in your lights prior, we will
attempt to repair lights, if repairs are needed, but can not guarantee any
repairs until after Thanksgiving. .
TO REPORT A LIGHTING ISSUE PLEASE EMAIL:
INFO@PLANTPROFESSIONALS.COM.
A representative will contact you with the repair information. Please provide as
much detail as possible in the email, including pictures if you have any.
SUBTOTAL 48,244.00
TAX (7%)0.00
TOTAL $48,244.00
Accepted By Accepted Date
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