Res No 067-20-15507RESOLUTION NO.067-20-15507
A Resolution authorizing the City Manager to execute a grant agreement with
Miami -Dade County for the City of South Miami Tree Planting Project in an
amount not to exceed $ 4,800.
WHEREAS, Miami -Dade County, by and through its Office of Parks, Recreation, and
Open Spaces, has awarded the City a matching grant not to exceed $ 4,800. The grant will
provide funding for the Tree Planting Project which will allow the City to plant twenty trees; and
WHEREAS, the City is required to contribute an equal amount of funds for the grant
program; and
WHEREAS, the City will use the City's Tree Trust Fund Account 118-1750-519-3450 with
a balance of $20,000, and
WHEREAS, the Mayor and City Commission desire to authorize the City Manager to
execute the agreement with Miami -Dade County`s Office of Parks, Recreation, and Open Spaces
and accept the funding amount of $ 4,800 for the City of South Miami Tree Planting Project.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSIONERS OF THE
CITY OF SOUTH MIAMI, FLORIDA:
Section 1. The recitals set forth in this resolution are true they are incorporated into this
resolution by reference as if set forth in full herein.
Section 2. The City Manager is hereby authorized to execute the agreement with
Miami -Dade County's Office of Parks.. Recreation, and Open Spaces for the City of South Miami
Tree Planting Project with an expiration date of September 301' 2020 and accept the funding
amount not to exceed $4,800. The grant agreement is attached to this resolution.
Section 3. Corrections. Conforming language or technical scrivener -type corrections
may be made by the City Attorney for any conforming amendments to be incorporated into the
final resolution for signature.
Section 4. Severability. If any section clause, sentence, or phrase of this resolution is for
any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding
shall not affect the validity of the remaining portions of this resolution.
Section S. Effective Date. This resolution shall become effective immediately upon
adoption.
PASSED AND ADOPTED this 71h day of &1Z 2020.
Pagel of 2
Res. Res. No. 067-20-15507
ATTEST:
m�Q
CITY LERK
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY AND
EXECUT!^N THERE
ITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
5-0
Mayor Philips:
Yea
Vice Mayor Welsh:
Yea
Commissioner Harris:
Yea
Commissioner Liebman:
Yea
Commissioner Gil:
Yea
Page 2 of 2
Agenda Rem No:4.
City Commission Agenda Item Report
Meeting Date: July 7, 2020
Submitted by: Aurelio Carmenates
Submitting Department: Public Works & Engineering
Rem Type: Resolution
Agenda Section:
Subject:
A Resolution authorizing the City Manager to execute a grant agreement with Miami -Dade County for the City of
South Miami Tree Planting Project in an amount not to exceed $ 4,800. 3/5 (City Manager -Public Works &
Engineering)
Suggested Action:
Attachments:
Memo for 2020Tree Grant Office of Parks, Rec, Open Spaces.docx
Reso_for_2020_Tree_PIanti ng_GrantCArev.doc
2020South Miami StreetTree MDC Grant PRM UPDATED Dates. pdf
TRSoutiami
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER -OFFICE MEMORANDUM
To: The Honorable Mayor & Members of the City Commission
FROM: Shari Karnali, City Manager
DATE: July 711, 2020
SUBJECT: A Resolution authorizing the City Manager to execute a grant agreement with Miami -
Dade County for the City of South Miami Tree Planting Project in an amount not to
exceed $ 4,800.
BACKGROUND: Miami -Dade County, by and through its Office of Parks, Recreation, and Open Spaces,
has awarded the City a matching grant not to exceed $ 4,800. The grant will provide
funding for the Tree Planting Project which will allow the City to plant twenty (20) trees.
The grant will help the Office of Parks, Recreation, and Open Spaces, reach their goal of
developing a thirty percent (30%) tree canopy in the County by 2020. Based on the
recent competitive bid, the cost -break down is shown below:
AMOUNT
TYPE OF TREE
COST
TOTAL
6
GREEN BUTTONWOOD
$450
$2,700
5
PIGEON PLUM
$450
$2,250
2
MARLBERRY
$450
$900
7
DAHOON HOLLY
$450
$3,150
CONTINGENCY
$300
$600
20
TOTAL
-
$9,600
GRANTOR: Miami -Dade County Office of Parks, Recreation, and Open Spaces— Local Granting Agency
GRANTAMOUNT: $4,800
MATCH AMOUNT: $ 4,800
ACCOUNT No.: City's Tree Trust Fund 118-1750-519-3450 with a balance of $20,000
GRANT PERIOD: Upon execution date through September 3011, 2020
ATTACHMENTS: Miami -Dade Contract Tree Planting Agreement
PA
1
rI� ✓%o
Million
MIAMI•DADE T(�EES
(r s � tJtiomi
Miami- Dade County
Parks, Recreation, and Open Spaces Department
STREET TREE MATCHING GRANT PROGRAM
TREE PLANTING AGREEMENT
Grantee: City of South Miami
Amount: $4.800.00
lE'd
S ree�s
MI AMI
Grant Description: To plant trees with municipalities and organizations on Miami-Dade's corridors as
part of our efforts to reach the Million Trees Miami goal of achieving a 30%tree canopy.
This Agreement (the "Agreement"), made and entered Into this .27 day of July 2020 , by and
between City of South Miami (the "Grantee") and Mlami-Dade Countynty (�ounty"),
hereinafter called the "County" through Its Parks, Recreation, Open Spaces Department (the
"Department").
The County and Grantee have agreed to partner on the implementation of '5er-i 30 1-OLD
South Mlaml CRA- Downtown Reforestation Project (project name) to be completed by gtly-17: 2EiP9.
RECITALS
WHEREAS, the County desires to Increase the tree canopy in Miami -Dade County and to reach
the Million Trees Miami goal of achieving a 30%tree canopy; and
WHEREAS, the County has provided a subaccount to the tree trust fund for the procurement of
street trees along county and local roads and of this amount $ 4,800.00 (the "Grant Funds") will be
provided to the Grantee on the terms and conditions set forth in this Agreement; and
WHEREAS, the Grantee wishes to undertake such activities provided in the scope of work in
Exhibit A of this Agreement; and
WHEREAS, the Grantee is responsible for the maintenance of the street trees after completion of
the project; and
NOW, THEREFORE, the County and Grantee agree as follows:
TERMS AND CONDITIONS OF AGREEMENT
A. Requirements for approval of Grant Award Agreement: As a prerequisite to its receipt of the
Grant Funds, the Grantee shall meet the requirements set forth below to the County's
satisfaction. Requirements for this grant are listed below.
1. Timeline: The following grant project start date, end date and reporting dates must be
adhered to.
Start date: Contract Execution Date
End date: Jul*- 0 5T4 �6 o . Zp Zo
Final report date: J 666 ly, 7P2;0
2. Scope of Work: It is mutually agreed and understood that the scope of work shall be as
provided In Exhibit A (Grant Application Package). Scope of Work must adhere to:
- All trees must be canopy natives or Florida Friendly trees.
- Trees shall have a minimum overall height of 12 feet and 2-inch caliper at time
of Installation, unless under overhead power lines.
- When installed in roadways, trees shall have a maximum average spacing of 35'
on center and be placed within 7' of the edge of the roadway pavement and/or
where present, within 7' of the sidewalk.
- If trees are proposed under overhead power lines, these shall have a minimum
overall height of 8 feet and a minimum caliper of Vi-inch at time of planting.
The maximum average spacing in this case shall be 25 feet.
- Ensure that trees are installed in a way that complies with site triangle
regulations and are not planted within no planting zones.
- All trees shall have and be maintained with a trunk clearance of 4 feet.
- All trees must conform to the standards for a Florida No.1 or better, as
provided in the most current edition of the "Florida Grades and Standards for
Nursery Plants".
- Each Grantee is encouraged to review the Miami Dade County Landscape
Ordinance, Chapter 18 A, to ensure that the tree installation will be in full
compliance with the County's requirements
3. Budget: it is mutually agreed and understood that the project costs shall be as provided
In Exhibit A (Grant Application Package). The match amount has to equal or exceed the
grant amount. If matching requirement will be met through the provision of in -kind
service, the County shall approve the value or cost or the In -kind services to be provided
to fulfill the matching requirements. Match must remain the same or exceed the
percent referenced in the original application.
4. Promotions: All promotions must adhere to the Neat Streets Miami Media Release
Guidelines. The grantee will agree to prepare a draft of a Press Release which describes
Its project and acknowledges Neat Streets Miami and Million Trees Miami, which shall
be subject to the County's approval in advance of publication. The County shall also be
acknowledged in any subsequent media releases or in any printed, website, social media
or other communication materials related to the project. Copies of any other publicity
as well as copies of any major work products generated In connection with this grant
shall be forwarded to the County for review. Miami -Dade County, Million Trees Miami
and Neat Streets Miami logos should be included In all printed materials.
S. Miami -Dade County Tree Trust Fund: Funds allocated to projects by the Street Tree
Matching Grant come from mitigation funds collected by the Division of Environmental
Resources Management, i.e. the Tree Trust Fund, and as such are encumbered for the
planting of trees on public property. These funds shall not be used to satisfy tree
mitigation per permitting or enforcement requirements.
6. Conditions and Contingencies: The Grantee agrees that the Grant Funds will be used
only for the purpose as stated in this Agreement, as described in the Scope of Work and
with no substantial variance to the approved Budget (See Exhfbft A) unless prior
approval In writing is obtained from the County. The Grantee certifies that the grantee
organization operates under a t x- e. t status, if grantee determines that Grant
Funds cannot be expended by (end date), the grantee must notify liaison
Immediately and no later than June2828.
17u1� 30, L07-0
B. Additional Requirements due throughout the funding period:
0 tk 14 1,ato
1. Reporting: Final Report must be submitted electronically by ib Refer to
Exhibit B for reporting guidelines.
2. Data Tracking: All trees planted must be mapped according to County specifications:
Google Live Maps and Data Tracking Form (Exhibit C)
3. Contract Amendments: The Grantee must submit a Contract Amendment Form (Exhibit
D) to request any change to the executed contract.
4. Organizational Status Changes: The Grantee must notify the County liaison within two
weeks of changes in organizational status, Including but not limited to: key personnel
such as senior or project staff, organizational name, tax status, and organizational
address.
S. Other Organizational Changes: The Grantee will notify the County's liaison of any
organizational changes, such as new address or contact information
C. Indemnification of County
Subject to the limitations on liability set forth in Section 768.28, Florida Statues (to the extent the
entity is a State or local government), the Grantee agrees to indemnify, save, and hold the County
harmless from all liability, loss, cost, and expense, including attorneys' fees and court costs at all
trial and appellate levels, which may be sustained by the County, to any person, natural or
artificial, by reason of the death of or injury to any person or damage to any property, whether or
not due to or caused by the negligence of the Grantee, arising from or in connection with the
Grantee's (or its employees, agents, contractors, subcontractors, licensees, or Invitees)
Installation and/or maintenance of trees on County property or in the County right-of-way. The
Grantee agrees to defend, at Its sole cost and expense, but at no cost and expense tothe County,
any and all suits or actions instituted against the County for the imposition of such liability, loss,
cost, and expense arising from or in connection with the Grantee's (or its employees, agents,
contractors, subcontractors, licensees, or Invitees) Installation and/or maintenance of trees on
County property or In the County right-of-way.
Primary Grant Contract:
Provide the Information below for the primary contact person for this grant, This Is the person to whom
all correspondence will be directed.
Name: kw; kiI mA l
Title: . h .ox� _
Mailing Add I-): 14
City, state, Zip:<.A;l,� jti`& 33143
Phone: 305- 2.S Ip /
Email: dowuD:1: S�w.11,....rn,n;.1-�
Webslte: to Vl W. Cl).kih
IN WITNESS WHEREOF, the parties hereto have caused these present to be executed on the
day and year first written above.
NAMEOF
ADDRESS:
BY: �S�-L�A'�- g IJ�I \I
Grantee Representativesl Signature
PRINT NAME '54r,' ) GQL Ipj
DATE: &07-0
TITLE: `r
MIAMI--D7DADE COUNTY, FLORIDA��J
c c By: � /fair . � Woe, 1 DATE: 7' ZT ' ZO .
Director Parks, Recreation, and Open Spam
LEGAL SUFFICIENCY:
DATE: fW C
County Attorney
}�
EXHIBIT A: oo io ea O
GRANT APPLICATION PACKAGE SCOPE OF WORK �IMiamiEES SEf e2l5
T
2020 Street Tree Matching Grant �E$ M AM
I.
[INSERT GRANT APPLICATION PACKAGE HERE]
04
Zcosner@Southmiamifl.gov
Zcosner@South rniamifl.gov
Submission Date
14 Ovwnb (: r " 5. 2 1 " 19 14: ';
Noll"!
City of South Miami
6130 Sunset Drive
South Miami, Florida, 33143
United States
Municipality
T
Yes
. .....
Zachariah Cosner
Grants and Sustainability Administrator
Zcosner@Southmismifl.gov
(305) 668-7239
Zechariah Cosner
Zcosner@Southmiamifl.gov
1
(305) 668-7239
Scu*h Miami CRA-Downtown Reforestation Project
1. Improve walkability and aesthetics in the CRA and downtown areas by providing tree coverage adjacent
to sidewalks
2. Educate South Miami citizens of the importance of tree coverage through advertising the project,
soliciting community engagement in maintaining the trees, and providing trees in under -covered areas.
3. Provide ecological benefits to native species through the planting of native tree species.
Yes, the project will help to achieve the goals of the City of South Miami Intermodal Transportation Plan by
providing increased walkability.
SW 58th Avenue between US-1 and Sunset Drive. 3 Dahoon Holly, 1 Marlberry.
SW 59th Avenue between SW 74th street and SW 73rd Street: 3 Pigeon Plum
SW 61st Court: 6 Green Buttonwood, 2 Pigeon Plum, 1 Marlberry, 5 DahoGr, Holly
J"I %
7
LocalRoad
City of South Miami
21
Dahoon Holly 8
Green Buttonwood 6
Marlberry 2
Pigeon Plum 5
12-14 feet, 2-3inch DBH
hUp1;&drIvogp291t,.com/file/d/igvcwMWzT3HbCx9DENQGS6rn3dYL bnAP/vieta usp s hating
2 0 1%
20%
Yes
No
No
Yes
Yes. The plan includes planting of trees along SW Gist Court loading to Marshall Williamson Park.
1, 7 1
Path to MarshallWilliamsonPark.W
aUSM
Ctrtrr,i::niIy r tic, ;:!!p:,,c•!it I::r, The City of South Miami will advertise the program through a combination of posting information online,
approaching community members directly, posting of flyers both on doors and within public areas.
Residents will be informed about the value of street trees, Miami Dade County's 2020 tree planting
goals,and best practices for maintenance and encouraged to participate as partners by sponsoring the
maintenance of trees once planted.
FA.Iilllrurul,Cc plall The trees in question will be maintained by the contractor for the initial 3 months following planting, after
which time they will be maintained in perpetuity either by those neighbors who signed forms agreeing to
take responsibility for maintenance or by the City of South Miami Public Works Department.
Brie tau: txIU0ic:uali1y ::,ye
nuhr!itted :In r„terlocaI Aaree,rr,er+ :•:ith
Uiati-J-Jade Cr•• rty t'? lenor I:be plar trnctY
I'iF�as� : uf7it�it the: 'vr,ii�it�tr:r:e7 Ja'.:: t�l, t yql r
e•r�; :ur.:lli�r, will Ginn the lnterlv�crl
AcrecwLr,t
Prt;i�.C:l 7,IT7r:
fi[r .;fr.rn' v' ter: [tt I Jnds Rc::ucs, :r: ,.;
"I'l T Io-A$I r,f Iv1:t t'.. i�vd r•Itr d!.:ri
Pli ;,5c nc .c•ibr trri irr@. �ratnts c �ar::,l cr••.
r1 anj
Ueta{.•,d �;tiy�t
No
Feb15,2020
public outreach 2/1/2020-7/15/2020
Did Process 611/2020-6/3012020
planting 7/1/2020-7/15/2020
Final Report: 7/16/2020-7/31/2020
5025
5025
0
NIA
10050
W-}
Street Tree Matching Grant �% ✓ ` O�
Milian Template � ea
5 reea s
EA. MIAMI
PROPOSED BUDGET
CITY OF SOUTH MIAMI
City of South Miami CRA- Downtown Reforestation Project
Cost Per Unit
Quantity
Grant Funds
Match Funds
Total Budget
DIRECT COSTS
Trees
Green Buttonwoods la.-0�
$
450.00
6
$
1,350.00
$
1,350.00
$
2,700.00
Pigeon Plums
5
450.00
5
$
1,125.00
$
1,125.00
$
2,250.00
Marlberry
$
450.00
2
$
450.00
$
450.00
$
900.00
Dahoon Holly
$
450.00
7
$
1,575.00
$
1,575.00
$
3,150.00
Total number of trees
20
Contingency
$
300.00
$
300.00
$
600.00
TOTAL COSTS:
$
4,800.00
$
4,800.00
$
9,600.00
�j Uhoon Holly- Iln eassim A
o URelwd Q
r! Pig. Plumsoccolobs tllesnllolls
a
o M A'.
pu
9
�] Grwn BMonmW-con=Mus sre m
B nenems
M Madbxry- Armsla ucallonloidea
ki
wn
-�
_
v
0
OMaanibNp lN�uuM
QMM/Nvwx L
Q
Q
Ppron Runr<e:tNo0a Jl�n�ttoYa O
Oux^s -
Q
7
Q
inn Bulbnwoo0�eamtrvWa��ecfu�
�� :1
.
�'. Y
pu�.r.
_
� /
µ.me 0
G
n
p G
L" _
n n
c
;c
e v
�
soploiuolleiss eps—piv -KTj—oqljnw
01101!SJOA)p eqolo33o5 -wnld uOsgld
snpaja fn_crj—nouo:) -poomuol4ng uo@jE)
_eups—suxsjj-AjjoHU004e(1
IJ2d
uosweill!m
L Vj
lle4sJeVl
tin
iijed uoswetll!M llE4sjeVy 01 4jed
From: Cosner, Zachariah
To: Lionente. Jennifer (MDPR)
Cc: Lopez. Gabriela (MDPR) : Manc a Aura (MDPR)
Subject: RE: 2020 Sleet Tree Matching Grant: City of South Miami
Date: Tuesday, January 21, 2020 2:40:32 PM
Attachments: Imaae001 in
imanen07.nno
imaoeD03.ioo
imaoe004.ona
There are some trees still up in that area, however some have been lost to storms. We would be
planting In between the existing trees, specifically in areas which used to host trees.
From: Llorente, Jennifer (MDPR) [mailto:Jennifer.Llorente@miamidade.gov]
Sent: Tuesday, January 21, 20201:32 PM
To: Cosner, Zachariah <ZCosner@southmiamifl.gov>
Cc: Lopez, Gabriela (MDPR) <Gabriela.Lopez@miamidade.gov>; Mancia, Aura (MDPR)
<Aura.Mancia@miamidade.gov>
Subject: 2020 Street Tree Matching Grant: City of South Miami
Good Afternoon, Zach,
The Street Tree Matching Grant Selection Committee reviewed the City of South Miami's 2020 grant
application and would like to recommend it for funding, however have requested the following
clarification:
• When looking at Google Live Maps (satellite imagery), it looks like the trees plotted
along Marshall Williamson Park are on top of existing trees. Do these trees still exist
there or will you be removing these trees or will the proposed trees be planted under
these trees?
Thank you,
Jennifer Korth Llorente, AICP, LEED-GA, MBA
Special Projects Administrator, Neat Streets Miami
Miami -Dade County Parks, Recreation and Open Spaces Department
275 NW 2nd Street, Suite 540, Miami, Florida 33128
,ffice: 305-755-7849
www.miarnidade.eov/neatstreets
www.milliontrees miamidade eov/
From
To: L lorente. JenMer (Mum)
Cc: Lopez. Gabriela (MDPR`
Subject: RE: South Miami Planting Plan for 2020 STMG
Date: Wednesday, March 11, 2020 4:30:47 PM
Attachments: imaae002.ona
imaoe004.ono
Perfect. Thank you. I confirmed.
Best regards,
Shari Kamali
Deputy City Manager
City of South Miami
Office:305-663-6319
From: Llorente, Jennifer (MDPR) <Jennifer.Llorente@miamidade.gov>
Sent: Wednesday, March 11, 2020 3:51 PM
To: Shari Karnali <SKamali@southmiamifl.gov>
Cc: Lopez, Gabriela (MDPR) <Gabriela.Lopez@miamidade.gov>
Subject: RE: South Miami Planting Plan for 2020 STMG
Hi, Shari,
It was great speaking with you. As per our conversation, one Dahoon Holly has been removed from
SW 61't Court, so the City of South Miami will be planted a total of 20 trees, instead of 21 trees.
Please see the revised budget and confirm that all is correct.
Once I receive your confirmation, I will send over South Miami's Contract.
Thank you,
Jennifer Korth Uorente, AICP, LEER -GA, MBA
Special Projects Administrator, Neat Streets Miami
Miami -Dade County Parks, Recreation and Open Spaces Department
275 NW 2nd Street, Suite 540, Miami, Florida 33128
Office: 305-755-7849
Connect With Us onTwitter IInstaLunil Facebook
EXHIBIT B:
FINAL CLOSE-OUT REPORT
2020 Street Tree Matching Grant Program
c(��e �I
Il E' c6 05
G Million stree1s
TREES MI��
Mloml
Name of Municipality/Organization:
Name of Project:
Report Submitted By:
Title:
Phone Number:
Email:
Date Submitted:
PROJECT NARRATIVE
1. Why did you apply for the Street Tree Matching Grant (i.e. urban tree canopy restoration after a
natural disaster, low tree canopy, beautification effort, stormwater mitigation, etc.). Did you
accomplish your goal?
2. How many trees were planted as a result of your grant award? Please specify the species selected,
including how many of each were planted. [Make sure the number of trees and species are the
same on the final budget, invoice(s), data tracking, and landscape plan.]
3. List the date(s) when your trees were installed.
4. List any obstacles you encountered while coordinating this project and describe how these issues
were addressed.
S. Optional: Tell us a story about the program's impact or successes- one that reflects how this
program is making a difference in people's lives or an accomplishment that makes you particularly
proud to be an awardee of the Street Matching Grant (i.e., quote of resident or volunteer
feedback or appreciation, recorded decrease in surface temperatures of newly shaded areas,
improved walkability, etc.).
LANDSCAPE RENDERING
Submit Google Live Map link:
PROJECT ENHANCEMENTS
A. Growing Green Bus Stops
Neat Streets Miami's Growing Green Bus Stop initiative encourages the installation of shade trees at
unshaded bus or transit stops throughout Miami -Dade County in order to mitigate the urban heat island
effect and enhance the transit experience.
Did your project include a Growing Green Bus Stop? If so, please provide the following:
1. How many bus or transit stops were shaded?
2. Attach a before and after photo for each bus or transit stop shaded.
3. Provide the following information:
Location(s) of each bus or transit Number of Trees Planted (please specify the species for each)
stop
Address/Crossroads/Nome of Stop
B. Gateways and Corridors
Gateways
Gateways, both vehicular and pedestrian, identify entrance points into the County and key destinations
within the County.
Gateways are intended to enhance travelers' experience as they enter Miami -Dade County from the
surrounding areas by offering scenic views and appealing architectural elements.
Gateways into retail areas, public greenways, and park systems may also take advantage of scenic views
and incorporate local artwork and vegetation to provide texture and interest.
Successful Gateways use architecture, materials, and views to cultivate a sense of identify and an
atmosphere of welcome.
Corridors
Corridors are the major physical routes that channel vehicular, pedestrian and boat traffic into and within
Miami -Dade County, lining cities and neighborhoods to each other and to the surrounding region.
The views and general experience of those traversing the County's Corridors define, to a great extent, the
overall image of the County, consequently effecting residents' quality of life, the tourist experience, the
economic development climate and other important factors.
7
Did your project include a shading a Gateway and/or Corridor? If so, please provide the following:
1. How many Gateways and/or Corridor were shaded?
2. Attach a before and after photo for each Gateway and/or Corridor shaded.
3. Provide the following Information:
Location(s) of each
Gateway and/or Corridor
What Is the Gateway an entrance to?
What route is the Corridor a link to?
Number of Trees Planted
(please specify the species for
each)
Address/Crossroads
C. Connections to Parks and Schools
Creating safe and equitable access to parks and schools through infrastructure improvements, such as the
installation of trees, encourages walking and bicycling.
Did your project include a shading a connection to a park(s) and/or school(s)? If so, please provide the
following:
1. How many park(s) and/or school(s) were shaded?
2. Attach a before and after photo for each connection to a park(s) and/or school(s) shaded.
3. Provide the following information:
Name(s) and location(s)
of each Park and/or
School
What street(s) was shaded?
Number of Trees Planted (please
specify the species for each)
Address
INTERLOCAL AGREEMENT
On May 1, 2018, Miami -Dade County passed Resolution No. R-475-18, directing the County Mayor or
designee to develop an interlocal agreement, to be entered into between the County and municipalities
located within Miami -Dade County, which interlocal agreement shall provide for municipalities engaged
In tree planting to provide periodic reports to the County regarding their tree plantings.
Has your municipality/organization entered into an Interlocal Agreement with Miami -Dade
County to report tree planting?
■ If not, please explain why.
■ If so, provide the date and attach a copy of the executed agreement.
8
OUTREACH, EDUCATION, & EVENTS
List the activities you provided in your outreach plan as part of your grant application (i.e., press release,
social media posts, door hangers, community meeting, planting event, etc.). Also attach copies of all
materials used/distributed, including any photos of outreach or events, if applicable.
Activity
Where, when, and how did this
outreach/actMty take place?
How many residents did you
reach?
i -
I
FINANCIAL REPORTING
Provide the following information and attach all invoices related to your project, including proof of
payment.
• What was your grant award?
• What was your total project cost?
• Has the Street Tree Matching Grant helped you secure other dollars or resources needed to
sustain your urban tree canopy? If so, please explain.
Invoice
Number
Invoice
Date
Description of
Services
Check
Number
Check
Date
Check
Amount
For in -kind services, timesheets, including hourly rate and activities, as well as proof of payroll
must be submitted to be eligible for reimbursement.
Attachments:
- Final Close-out Report (as Word document)
- Final approved planting plan (Google Live Map Link)
- Before and after photos of project enhancements, as detailed above (as individual pdfs or jpegs)
- Copy of executed Interlocal Agreement
- Data Tracking Report (as Excel document): Remember to include DBH and latitude/longitude
coordinates for each tree planted with grant and match funds
- Financial Reporting: Final approved budget, all related invoices, proof of payment
- Outreach Efforts: Press release, educational materials, photos, etc. and/or any references to Miami -
Dade County and Neat Streets Miami support.
PLEASE SUBMIT THIS EXHIBIT B FINAL CLOSE-OUT REPORT AND RELATED ATTACHMENTS BY FRIDAY,
JULY 31, 2020 VIA EMAIL TO: 1ENNIFER.LLORENTE@MIAMIDADE.GOV
EXHIBIT C:
DATATRACKING
2020 Street Tree Matching Grant Program G Million re el S 05
11 fMiami rj �11A�1
REES
This form should be submitted in excel format
GRANTEE ORGANIZATION NAME:
Tree Species
(use scientific name)
DBH/Caliper Street Address Latitude Longitude
1
2
3
4
s
6
7
8
9
10
11
12
13
14
is
16
17
18
19
20
EXHIBIT D:
AMENDMENT CHANGE FORM
2020 Street Tree Matching Grant Program
:p pa
`ldr
illion
(TMIREES
strel6is
MIQMIiami
105
Name of Municipality/Organization:
Name of Project:
Report Submitted By:
Title:
Phone Number:
Email:
Date Submitted:
Please ONLY provide information on the elements that you wish to change. For example, if the
number of trees to be planted will not be affected by your requested change, there is no need to
fill out that row below.
Grant Information
Previously Approved
Requested Change
Grant amount
Number of trees to be planted
Tree species to be planted
Size of trees (height and caliper/DBH)
Location of planting
Project completion date
Enhancements (Growing Green Bus
Stop, Gateway, Transit Corridor,
Connections to School and/Parks)
Other (please explain):
11
Please describe the requested change (attach any relative documents) and provide an
explanation as to why the change is needed:
To be filled out by Neat Streets Miami Staff
Impact Statement:
Decision/Recommended Change by Street Tree Matching Selection Committee, if necessary:
12