Res No 068-20-15508RESOLUTION NO.068-20-15508
A Resolution authorizing the City Manager to negotiate and execute a contract
with M & M Landscaping for the planting of 20 Trees at a total cost of $6,675.
WHEREAS, the City Mayor and Commission desire to add tree planting throughout the
City; and
WHEREAS, Miami -Dade County, and Office of Parks, Recreation, and Open Spaces, has
awarded the City of South Miami a matching grant not to exceed $4,800. The grant will provide
50% funding for the South Miami Tree Planting Project, which will allow the City to plant 20
trees; and
WHEREAS, the City has put out a request for proposals to select a landscape vender to
carry out the task of planting 20 trees throughout South Miami; and
WHEREAS, M & M Landscaping returned with the lowest bid, requesting $6,675 for
completion of the scope of work; and
WHEREAS, the City of South Miami will seek reimbursement for SO% of project costs
from the Miami Dade County Office of Parks, Recreation, and Open Spaces for a total of $3,337.50;
and
WHEREAS, the expenses for this project shall be charged $3,375.50 to the Ciity's Tree
Trust Fund Account 118-1750-519-3450 with a balance of $20,000 and $3,3375.50 to the Miami
Dade County Office of Parks, Recreation, and Open Spaces.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSIONERS OF THE
CITY OF SOUTH MIAMI, FLORIDA:
Section 1. The recitals set forth in this resolution are true and they are incorporated into
this resolution by reference as if set forth in full herein.
Section 2. The City Manager is hereby authorized to negotiate and execute the contract
with M & M Landscaping for the Planting of 20 trees throughout the City for a total amount not
to exceed $6,675.
Section 3. Corrections. Conforming language or technical scrivener -type corrections
may be made by the City Attorney for any conforming amendments to be incorporated into the
final resolution for signature.
Section 4. Severability. If any section clause, sentence, or phrase of this resolution is for
any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding
shall not affect the validity of the remaining portions of this resolution.
Page 1 of 2
Res. No. 068-20-15508
Section S. Effective Date. This resolution shall become effective immediately upon
adoption.
PASSED AND ADOPTED this 7ch day of July, 2020.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
5-0
Mayor Philips:
Yea
Vice Mayor Welsh:
Yea
Commissioner Harris:
Yea
Commissioner Liebman:
Yea
Commissioner Gil:
Yea
Page 2 of 2
Agenda Item No:5.
City Commission Agenda Item Report
Meeting Date: July 7, 2020
Submitted by: Aurelio Carmenates
Submitting Department: Public Works & Engineering
Item Type: Resolution
Agenda Section:
Subject:
A Resolution authorizing the City Manager to negotiate and execute a contract with M & M Landscaping for the
planting of 20 trees at a total cost of $6,675. 3/5 (City Manager -Parks & Recreation)
Suggested Action:
Attachments:
Memo for M & M Landscaping Award.docx
Reso M_M_LandscapingTreePlantingContrac[CArev.doc
2020South Miami Street Tree MDC Grant PRM UPDATED Dates. pdf
FINAL SCOPE OF SERVICES & BID FORM 2020TREE PLANING PROJECT 6.9.20.pdf
MM Land.pdf
Scluthkiami
1 r (IT) Or PI F.Aq NNT I.I VI\C
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER -OFFICE MEMORANDUM
To: The Honorable Mayor & Members of the City Commission
FROM: Shari Karnali, City Manager
DATE: July 71h, 2020
SUBJECT: A Resolution authorizing the City Manager to execute a contract with M & M
Landscaping for the planting of 20 trees at a total cost of $6,675.
BACKGROUND: Miami -Dade County, by and through its Office of Parks, Recreation, and Open Spaces,
has awarded the City a matching grant not to exceed $ 4,800 for the planting of 20
trees. The trees to be provided will include 6 Green Buttonwoods, 5 Pigeon Plum, 2
Marlberry, and 7 Dahoon Holly.
The City of South Miami Procurement division put out a request for proposals to
complete the scope of work outlined in the grant and received its lowest bid from M &
M Landscaping. M & M Landscaping requested $6,675 for completion of the scope of
work outlined. This resolution would allow the City manager to execute a contract with
M & M Landscaping for completion of the scope of work, to be paid out of the City of
South Miami Tree Trust Fund.
Based on the recent competitive bid, the cost -break down is shown below:
TREE PLANTING PROJECT
VENDOR
TOTAL COST OF TREES
(PURCHASE & INSTALLATION)
M & M LANDSCAPING
$6,675
BID IRONS
$42,535
CRANDON INC
$11,875
SFM
$18,210
GRANTOR: Miami -Dade County Office of Parks, Recreation, and Open Spaces — Local Granting Agency
GRANTAMOUNT: $3,337.50
MATCH AMOUNT: $ 3,337.50
AG_oUNT NO.: City's Tree Trust Fund 118-1750-519-3450 with a balance of $20,000
GRANT PERIOD: Upon execution date through September 3011, 2020
ATTACHMENTS: Resolution
Miami -Dade Contract Tree Planting Agreement
M&M Landscaping Proposal
2
(R8E
0
MIAMID6S/Miami
Miami- Dade County
Parks, Recreation, and Open Spaces Department
STREET TREE MATCHING GRANT PROGRAM
TREE PLANTING AGREEMENT
Grantee: City of South Miami
Amount: $4,800.00
SPea
lr%6L
MI A/VII
Grant Description: To plant trees with municipalities and organizations on Miami•Dade's corridors as
part of our efforts to reach the Million Trees Miami goal of achieving a 30%tree canopy.
This Agreement (the "Agreement"), made and entered into this _ day of . 20� by and
between City of South Miami (the "Grantee") and Miami -Dade County (the "County"),
hereinafter called the "County" through its Parks, Recreation, Open Spaces Department (the
"Department").
The County and Grantee have agreed to partner on the implementation of 5er+ 30 1010
atrl
South Miami CRA- Downtown Reforestation Project (project name) to be completed by 442�2�-
RECITALS
WHEREAS, the County desires to increase the tree canopy in Miami -Dade County and to reach
the Million Trees Miami goal of achieving a 30%tree canopy; and
WHEREAS, the County has provided a subaccount to the tree trust fund for the procurement of
street trees along county and local roads and of this amount $ a,eo0.00 (the "Grant Funds") will be
provided to the Grantee on the terms and conditions set forth in this Agreement; and
WHEREAS, the Grantee wishes to undertake such activities provided in the scope of work In
Exhibit A of this Agreement; and
WHEREAS, the Grantee is responsible for the maintenance of the street trees after completion of
the project, and
NOW, THEREFORE, the County and Grantee agree as follows:
TERMS AND CONDITIONS OF AGREEMENT
A. Requirements for approval of Grant Award Agreement: As a prerequisite to its receipt of the
Grant Funds, the Grantee shall meet the requirements set forth below to the County's
satisfaction. Requirements for this grant are listed below.
1. Timeline: The following grant project start date, end date and reporting dates must be
adhered to.
Start date: Contract Execution Date
End date:l�8 5 3 0 lA ZO
Final report date: Jw'• ii 2 ?0 0p614 ZA20
2. Scope of Work: It is mutually agreed and understood that the scope of work shall be as
provided in Exhibit A (Grant Application Package). Scope of Work must adhere to:
- All trees must be canopy natives or Florida Friendly trees.
- Trees shall have a minimum overall height of 12 feet and 2-inch caliper at time
of installation, unless under overhead power lines.
- When installed in roadways, trees shall have a maximum average spacing of 35'
on center and be placed within 7' of the edge of the roadway pavement and/or
where present, within 7' of the sidewalk.
- if trees are proposed under overhead power lines, these shall have a minimum
overall height of 8 feet and a minimum caliper of 1%-inch at time of planting.
The maximum average spacing in this case shall be 25 feet.
- Ensure that trees are installed in a way that complies with site triangle
regulations and are not planted within no planting zones.
- All trees shall have and be maintained with a trunk clearance of 4 feet.
- All trees must conform to the standards for a Florida No.1 or better, as
provided in the most current edition of the "Florida Grades and Standards for
Nursery Plants".
- Each Grantee is encouraged to review the Miami Dade County Landscape
Ordinance, Chapter 18 A, to ensure that the tree installation will be in full
compliance with the County's requirements
3. Budget: It is mutually agreed and understood that the project costs shall be as provided
in ExhibitA (Grant Application Package). The match amount has to equal or exceed the
grant amount. If matching requirement will be met through the provision of in -kind
service, the County shall approve the value or cost or the in -kind services to be provided
to fulfill the matching requirements. Match must remain the same or exceed the
percent referenced in the original application.
4. Promotions: All promotions must adhere to the Neat Streets Miami Media Release
Guidelines. The grantee will agree to prepare a draft of a Press Release which describes
its project and acknowledges Neat Streets Miami and Million Trees Miami, which shall
be subject to the County's approval in advance of publication. The County shall also be
acknowledged in any subsequent media releases or in any printed, website, social media
or other communication materials related to the project. Copies of any other publicity
as well as copies of any major work products generated in connection with this grant
0
shall be forwarded to the County for review. Miami -Dade County, Million Trees Miami
and Neat Streets Miami logos should be Included in all printed materials.
S. Miami -Dade County Tree Trust Fund: Funds allocated to projects by the Street Tree
Matching Grant come from mitigation funds collected by the Division of Environmental
Resources Management, i.e. the Tree Trust Fund, and as such are encumbered for the
planting of trees on public property. These funds shall not be used to satisfy tree
mitigation per permitting or enforcement requirements.
6. Conditions and Contingencies: The Grantee agrees that the Grant Funds will be used
only for the purpose as stated In this Agreement, as described in the Scope of Work and
with no substantial variance to the approved Budget (See Exhibit A) unless prior
approval in writing Is obtained from the County. The Grantee certifies that the grantee
organization operates under a t x- t status. If grantee determines that Grant
Funds cannot be expended by (end date), the grantee must notify liaison
immediately and no latertha.-,
Z'ul,� 30, Lo to
B. Additional Requirements due throughout the funding period:
DT 9t�62 . 14 Liza
1. Reporting: Final Report must be submitted electronically byi Refer to
Exhibit B for reporting guidelines.
2. Data Tracking: All trees planted must be mapped according to County specifications:
Google Live Maps and Data Tracking Form (Exhibit C)
3. Contract Amendments: The Grantee must submit a Contract Amendment Form (Exhibit
D) to request any change to the executed contract.
4. Organizational Status Changes: The Grantee must notify the County liaison within two
weeks of changes in organizational status, including but not limited to: key personnel
such as senior or project staff, organizational name, tax status, and organizational
address.
5. Other Organizational Changes: The Grantee will notify the County's liaison of any
organizational changes, such as new address or contact information
C. Indemnification of County
Subject to the limitations on liability set forth in Section 768.28, Florida Statues (to the extent the
entity is a State or local government), the Grantee agrees to indemnify, save, and hold the County
harmless from all liability, loss, cost, and expense, including attorneys' fees and court costs at all
trial and appellate levels, which may be sustained by the County, to any person, natural or
artificial, by reason of the death of or injury to any person or damage to any property, whether or
not due to or caused by the negligence of the Grantee, arising from or in connection with the
Grantee's (or its employees, agents, contractors, subcontractors, licensees, or invitees)
installation and/or maintenance of trees on County property or in the County right-of-way. The
Grantee agrees to defend, at its sole cost and expense, but at no cost and expense to the County,
any and all suits or actions instituted against the County for the imposition of such liability, loss,
cost, and expense arising from or In connection with the Grantee's (or its employees, agents,
V1
contractors, subcontractors, licensees, or invitees) installation and/or maintenance of trees on
County property or in the County right-of-way.
Primary Grant Contract:
Provide the information below for the primary contact person for this grant. This is the person to whom
all correspondence will be directed.
Name:
Title:
Mailing Address:
City, State, Zip:
Phone:
Email:
Website•
IN WITNESS WHEREOF, the parties hereto have caused these present to be executed on the
day and year first written above.
NAME OF GRANTEE:
ADDRESS:
BY: DATE:
Grantee Representatives' Signature
PRINT NAME
MIAMI-DADE COUNTY, FLORIDA
TITLE:
BY: DATE:
Director Parks, Recreation, and Open Spaces
LEGAL SUFFICIENCY:
County Attorney
4
DATE:
C
N.
Is F
EXHIBITA: -M "f
GRANT APPLICATION PACKAGE SCOPE OF WORK Million s r e e s
Miomi /
2020 Street Tree Matching Grant TEES ^ VnIAMI
�
[INSERT GRANT APPLICATION PACKAGE HERE]
0
Zcosner@Southmismifl.gov
Zcosner@Southmiamifl.gov
City of South Miami
6130 Sunset Drive
South Miami, Florida, 33143
United States
? , ,nd�libr. •r: n+ n,nitj (,r,;tr Municipality
Submission E)ate
r;ne,•n•I,�•, ��s ,ant<_� ta��z;
}
Yes
,,t:,;t J:'srr r ;f'c.•, :.: filli-i • A rii r,l fA,r ,,i
Zacheriah Cosner
Grants and Sustainability Administrator
Zcosner@Southmiemifi.gov
�,,,;,,• r�.,,,U:r•,
(30S) 668-7239
rr. • ,., (.1:,+,,ylC., fit
Zacharish Cosner
Zcosner@Southmiamifi.gov
(305) 668-7239
South Miami CRA-Downtown Reforestation Project
I+ "r I r,ol, '
1. Improve walkability and aesthetics in the CRA and downtown areas by providing tree coverage adjacent
to sidewalks
2. Educate South Miami citizens of the importance of tree coverage through advertising the project,
soliciting community engagement in maintaining the trees, and providing trees in under -covered areas.
3. Provide ecological benefits to native species through the planting of native tree species.
Yes, the project will help to achieve the goals of the City of South Miami Intermodal Transportation Plan by
p )li',n( (i ..r.,,,, •,:,, :..a,,,, ' u ,,. „I:• S.
providing increased walkability.
SW 58th Avenue between US-1 and Sunset Drive: 3 Dahoon Holly, 1 Marlberry.
SW 59th Avenue between SW 74th street and SW 73rd Street: 3 Pigeon Plum
SW 61st Court: 6 Green Buttonwood, 2 Pigeon Plum,1 Marlberry, 5 Dahoon Holly
Local Road
k.•v. ,rn. I,•c.:,l ,.,,, .;=
City of South Miami
;:, .. ,,, l:. , l . t: • I,,.. , I
Dahoon Holly 8
Green Buttonwood 6
Marlberry 2
Pigeon Plum 5
al
12-14 feet, 2-3inch DBH
,. ! :d
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•// ri 92ggle.corn/file/d/)gvcwMWzT3HbCxgDENQG56m3dYtLf nAp/view7us = ring
20%
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Yes
u r :,lc •_I •r:l. ti.
NO
No
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Yes
:,:,,: -.. -.r,�. f:l r„•air•• ,::.,
Jilt' I:,c,,t i :n •;,:.I, ..:, <•I :, .' r
Yes. The plan includes planting of trees along SW 61st Court leading to Marshall Williamson Park.
path to Marshall Williamson Par .12d
10
Community Engagement Fltnt The City of South Miami will advertise the program through a combination of posting information online,
approaching community members directly, posting of flyers both on doors and within public areas.
Residents wi[I be Informed about the value of street trees, Miami Dade County's 2020 tree planting
goals,and best practices for maintenance and encouraged to participate as partners by sponsoring the
maintenance of trees once planted.
The trees in question will be maintained by the contractor for the initial 3 months following planting, after
which time they will be maintained in perpetuity either by those neighbors who signed forms agreeing to
take responsibility for maintenance or by the City of South Miami Public Works Department.
Has -your municipality ; agency organiratiOr
suhmitted ari Interloccl Agreement with
Miam+•Dade County to report tree planting"
Please submit the antiupated oate that your
organization will sign the Interloeal
Agreement
Project T�mtehie
Arnouto of Grant F.tnds Regtu;stec: to $
Amount of tvlatched Fares in $
In -kind / Gram / Donators in
Please dcscribe in -kind. grants or donations_
Tctal Budget
Detailed Budget
No
Feb 1S, 2020
public outreach V112020-7/15/2020
Bid Process 6/t/2020-6/30l2020
planting 7/1/2020-7/iS/2020
Final Report: 7/16/2020.7/31/2020
5026
5025
0
N/A
10050
GO
11
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Street Tree Matching Grant ° 70 e a 0
Budget template
G MillionEE s ree s
TREES MIA�I
5
Miomi .,..
PROPOSED BUDGET
CITY OF SOUTH MIAMI
City of South Miami CRA - Downtown Reforestation Project
Cost Per Unit
Quantity
Grant Funds
Match Funds
Total Budget
DIRECT COSTS
Trees
Green Buttonwoods ��,-��
$ 450.00
6
$
1,350.00
$
1,350.00
$
2,700.00
Pigeon Plums
$ 450.00
5
$
1,125.00
$
1,125.00
$
2,250.00
Mariberry
$ 450.00
2
$
450.00
$
450.00
$
900.00
Dehoon Holly
$ 450.00
7
$
1,575.00
$
1,575.00
$
3,150.00
Total number of trees
20
Contingency
$
300.00
$
300.00
$
600.00
TO TAL COSTS:
$
4,800.00
1 $
4,800.00
$
9,600.00
12
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Path to Marshall Williamson Park
9 Dehoon Holly- Ilex Cassino
If Green Buttonwood- Conocarous erectus
Pigeon Plum- Coccoloba diversifolia
9 Mariborrv- Ardisia escallonioides
15
From; Cosner. Zachariah
To: Llorente. Jennifer (MDPR
Cc: LoaeZ. Gabdcla (MDPR)• Mancia Aura (MDPR)
Subject: RE: 2020 Street Tree Matching Grant: City of south Miami
Date: Tuesday, January 21, 2020 2:40:32 PM
Attachments; imaae00J.ioo
imaoe002.ono
1maae003 ioa
image004 ono
There are some trees still up in that area, however some have been lost to storms. We would be
planting in between the existing trees, specifically in areas which used to host trees.
From: Llorente, Jennifer (MDPR) [mailto:Jennifer.Llorente@miamidade.gov]
Sent: Tuesday, January 21, 2020 1:32 PM
To: Cosner, Zachariah <ZCosner@southmiamifl.gov>
Cc: Lopez, Gabriela (MDPR) <Gabriela.Lopez@miamidade.gov>; Mancia, Aura (MDPR)
<Aura.Mancia@miamidade.gov>
Subject: 2020 Street Tree Matching Grant: City of South Miami
Good Afternoon, Zach,
The Street Tree Matching Grant Selection Committee reviewed the City of South Miami's 2020 grant
application and would like to recommend it forfunding, however have requested the following
clarification:
• When looking at Google Live Maps (satellite imagery), it looks like the trees plotted
along Marshall Williamson Park are on top of existing trees. Do these trees still exist
there or will you be removing these trees or will the proposed trees be planted under
these trees?
Thank you,
Jennifer Korth Llorente, AICP, LEED-GA, MBA
Special Projects Administrator, Neat Streets Miami
Miami -Dade County Parks, Recreation and Open Spaces Department
275 NW 2nd Street, Suite 540, Miami, Florida 33128
&Ice: 305-755-7849
Z�w miamidade.gov/neatstreets
www mill iontrees miamidade.gov/
irv,
From: Shan Kamali
To: Upreme. Jennifer(MDPR)
Cc: Lon >abri la (MDPR)
Subject: RE: South Miami Planting Plan for 2020 STMG
Date: Wednesday, Mardi 11, 2020 4:30:47 PM
Attachments: Imaae002. ona
imaoe004.nno
Perfect. Thank you. I confirmed.
Best regards,
Shari Kamali
Deputy City Manager
City of South Miami
Office:305-663-6319
From: Llorente, Jennifer (MDPR) <Jennifer.Llorente@miamidade.gov>
Sent: Wednesday, March 11, 2020 3:51 PM
To: Shari Karnali <SKamali@southmiamifl.gov>
Cc: Lopez, Gabriela (MDPR) <Gabriela.Lopez@miamidade.gov>
Subject: RE: South Miami Planting Plan for 2020 STMG
Hi, Shari,
It was great speaking with you. As per our conversation, one Dahoon Holly has been removed from
SW 615t Court, so the City of South Miami will be planted a total of 20 trees, instead of 21 trees.
Please see the revised budget and confirm that all is correct.
Once I receive your confirmation, I will send over South Miami's Contract.
Thank you,
Jennifer Korth Llorente, AICP, LEED-GA, MBA
Special Projects Administrator, Neat Streets Miami
Miami -Dade County Parks, Recreation and Open Spaces Department
275 NW 2nd Street, Suite 540, Miami, Florida 33128
Office: 305-755-7849
www.intamidade.eny/neatstreet�
www m IliontreLs.miamidade.enyl
Connect With Us on ]wiltei I liw 1> i anil Paccbook
17
EXHIBIT B:
FINAL CLOSE-OUT REPORT
2020 Street Tree Matching Grant Program
Mlllbn
S S ree s
105
/REEMiami A11141141.
IM�
Name of Municipality/Organization:
Name of Project:
Report Submitted By:
Title:
Phone Number:
Email:
Date Submitted:
PROJECT NARRATIVE
1. Why did you apply for the Street Tree Matching Grant (i.e. urban tree canopy restoration after a
natural disaster, low tree canopy, beautification effort, stormwater mitigation, etc.). Did you
accomplish your goal?
2. How many trees were planted as a result of your grant award? Please specify the species selected,
including how many of each were planted. [Make sure the number of trees and species are the
same on the final budget, invoice(s), data tracking, and landscape plan.]
3. List the date(s) when your trees were installed.
4. List any obstacles you encountered while coordinating this project and describe how these issues
were addressed.
5. Optional: Tell us a story about the program's impact or successes- one that reflects how this
program is making a difference in people's lives or an accomplishment that makes you particularly
proud to be an awardee of the Street Matching Grant (i.e., quote of resident or volunteer
feedback or appreciation, recorded decrease in surface temperatures of newly shaded areas,
improved walkability, etc.).
lu
LANDSCAPE RENDERING
Submit Google Live Map link:
PROJECT ENHANCEMENTS
A. Growing Green Bus Stops
Neat Streets Miami's Growing Green Bus Stop initiative encourages the installation of shade trees at
unshaded bus or transit stops throughout Miami -Dade County in order to mitigate the urban heat island
effect and enhance the transit experience.
Did your project include a Growing Green Bus Stop? If so, please provide the following:
1. How many bus or transit stops were shaded?
Z. Attach a before and after photo for each bus or transit stop shaded.
3. Provide the following information:
Location(s) of each bus or transit Number of Trees Planted (please specify the species for each)
stop
Address/Crossroads/Name of Stop
B. Gateways and Corridors
Gateways
Gateways, both vehicular and pedestrian, identify entrance points into the County and key destinations
within the County.
Gateways are intended to enhance travelers' experience as they enter Miami -Dade County from the
surrounding areas by offering scenic views and appealing architectural elements.
Gateways into retail areas, public greenways, and park systems may also take advantage of scenic views
and Incorporate local artwork and vegetation to provide texture and interest
Successful Gateways use architecture, materials, and views to cultivate a sense of identify and an
atmosphere of welcome.
Corridors
Corridors are the major physical routes that channel vehicular, pedestrian and boat traffic into and within
Miami -Dade County, lining cities and neighborhoods to each other and to the surrounding region.
The views and general experience of those traversing the County's Corridors define, to a great extent, the
overall image of the County, consequently effecting residents' quality of life, the tourist experience, the
economic development climate and other important factors.
7
��
Did your project include a shading a Gateway and/or Corridor? If so, please provide the following:
1. How many Gateways and/or Corridor were shaded?
2. Attach a before and after photo for each Gateway and/or Corridor shaded.
3. Provide the following information:
Location(s) of each
Gateway and/or Corridor
What is the Gateway an entrance to?
What route is the Corridor a link to?
Number of Trees Planted
(please specify the species for
each)
Address/Crossroads
i
i
C. Connections to Parks and Schools
Creating safe and equitable access to parks and schools through infrastructure Improvements, such as the
installation of trees, encourages walking and bicycling.
Did your project include a shading a connection to a park(s) and/or school(s)? If so, please provide the
following:
1. How many park(s) and/or school(s) were shaded?
2. Attach a before and after photo for each connection to a park(s) and/or school(s) shaded.
3. Provide the following information:
Name(s) and location(s)
of each Park and/or
School
What street(s) was shaded?
Number of Trees Planted (please
specify the species for each)
Address
INTERLOCAL AGREEMENT
On May 1, 2018, Miami -Dade County passed Resolution No. R--475-18, directing the County Mayor or
designee to develop on interlocal agreement, to be entered into between the County and municipalities
located within Miami -Dade County, which interlocol agreement shall provide for municipalities engaged
in tree planting to provide periodic reports to the County regarding their tree plantings.
A Has your municipality/organization entered into an Interlocal Agreement with Miami -Dade
County to report tree planting?
If not, please explain why.
If so, provide the date and attach a copy of the executed agreement.
Q81
OUTREACH, EDUCATION, & EVENTS
List the activities you provided in your outreach plan as part of your grant application (i.e., press release,
social media posts, door hangers, community meeting, planting event, etc.). Also attach copies of all
materials used/distributed, including any photos of outreach or events, if applicable.
Activity
Where, when, and how did this
outreach/activity take place?
How many residents did you
reach?
FINANCIAL REPORTING
Provide the following information and attach all invoices related to your project, including proof of
payment.
• What was your grant award?
• What was your total project cost?
• Has the Street Tree Matching Grant helped you secure other dollars or resources needed to
sustain your urban tree canopy? If so, please explain.
Invoice
Number
Invoice
Date
Description of
Services
Check
Number
Check
Date
Check
Amount
For in -kind services, timesheets, including hourly rate and activities, as well as proof of payroll
must be submitted to be eligible for reimbursement.
Attachments:
- Final Close-out Report (as Word document)
- Final approved planting plan (Google Live Map Link)
- Before and after photos of project enhancements, as detailed above (as individual pdfs or jpegs)
- Copy of executed Interlocal Agreement
- Data Tracking Report (as Excel document): Remember to include DBH and latitude/longitude
coordinates for each tree planted with grant and match funds
- Financial Reporting: Final approved budget, all related invoices, proof of payment
- Outreach Efforts: Press release, educational materials, photos, etc. and/or any references to Miami -
Dade County and Neat Streets Miami support.
PLEASE SUBMIT THIS EXHIBIT B FINAL CLOSE-OUT REPORT AND RELATED ATTACHMENTS BY FRIDAY,
JULY 31, 2020 VIA EMAIL TO: JENNIFER.LLORENTE@MIAMIDADE.GOV
9
21
E KHIBIT C:
DATA TRACKING
2020 Street Tree Matching Grant Program
This form should be submitted in excel format.
GRANTEE ORGANIZATION NAME:
"0 �ea
G Million s ree s
�TA',c I VIIAMI.
Tree Species DBH /Caliper Street Address Latitude Longitude
(use scientific name)
i
3
4
5
6
7
8
9
10'
11
12
13
14
15
16
17
18
19
20
WA
EXHIBIT D:
AMENDMENT CHANGE FORM
2020 Street Tree Matching Grant Program
Pe
6(million s� ,ee/ s
,MT i / V IIA V nII.
T05
Please ONLY provide information on the elements that you wish to change. For example, if the
number of trees to be planted will not be affected by your requested change, there is no need to
fill out that row below.
Grant Information
Previously Approved
Requested Change
Grant amount
Number of trees to be planted
Tree species to be planted
Size of trees (height and caliper/DBH)
Location of planting
Project completion date
Enhancements (Growing Green Bus
Stop, Gateway, Transit Corridor,
Connections to School and/Parks)
Other (please explain):
11
23
Please describe the requested change (attach any relative documents) and provide an
explanation as to why the change is needed:
To be filled out by Neat Streets Miami Scoff
Impact Statement:
Decision/Recommended Change by Street Tree Matching Selection Committee, if necessary:
12
24
I'A.Soutiami
THE CITY OF PLEASANT I VIN(,
TREE PLANTING QUOTE
QUOTE No. CSM2020-12
ISSUED: JUNE 9, 2020
Scope of Services
Attachment A
BACKGROUND AND SCOPE OF SERVICES
The City of South Miami is seeking proposals from experienced and capable parties to supply and
plant a total of Twenty (20) trees on streets and swales located throughout the City of South
Miami.
The work specified in this solicitation shall consist of furnishing all goods, materials, supplies and
services. This includes, but is not limited to, furnishing all labor of Contractor and all allowable
subcontractors, disposal of materials, and cost of machinery, tools, transportation, equipment
rental and permits, to perform all of the Work described below and which is necessaryto provide
a completed project that meets all of the needs described in this Scope of Services.
Permit fees are waived for permits required to be issued by the City of South Miami. Permit fees
from other government entities, if required, shall be the responsibility of the
Respondent/Contractor however, in all cases; it is the responsibility of Respondents/Contractors
to secure any and all permits that may be required for this project.
- All trees must be canopy natives or Florida Friendly trees.
- Trees shall have a minimum overall height of 12 feet and 2-inch caliper at time
of installation, unless under overhead power lines.
- When installed in roadways, trees shall have a maximum average spacing of 35'
on center and be placed within 7' of the edge of the roadway pavement and/or
where present, within 7' of the sidewalk.
- If trees are proposed under overhead power lines, these shall have a minimum
overall height of 8 feet and a minimum caliper of 1'/:-inch at time of planting.
The maximum average spacing in this case shall be 25 feet.
- Ensure that trees are installed in a way that complies with site triangle
regulations and are not planted within no planting zones.
- All trees shall have and be maintained with a trunk clearance of 4 feet.
- All trees must conform to the standards for a Florida No.1 or better, as
provided in the most current edition of the "Florida Grades and Standards for
Nursery Plants".
Page 1 of 4
25
- All trees installed by Respondent/Contractor must be in compliance with the Miami
Dade County Landscape Ordinance, Chapter 18 A.
The Contractor shall supply and plant a total of Twenty (20) trees. The quantity and species is
isted below:
• Six (6) Green Buttonwoods,
• Five (5) Pigeon Plum,
• Two (2) Marlberry
• Seven (7) Dahoon Holly
RESPONDENTS ARE RESPONSIBLE TO PROVIDE INITIAL WATERING.
Should the trees planted by the Contractor die or, is beyond reasonable health during the one-
year period, Contractor shall replace the tree at no charge to the City. In this case, Contractor
will remove the unhealthy or dead tree, dispose of the tree as appropriate and, and plant a
replacement tree, as directed by the City, in or near the same location. The City will make the
sole determination should a tree need to be replaced. Trees replaced in this case, shall be
warranted for one year. The City will indicate a general area where the tree(s) should be planted.
Work Activity is limited to the hours from 7:00 AM to 5:00 PM, on weekdays from Monday
through Friday.
TREE SPECIFICATIONS:
Trees provided and planted by the Contractor must be 12' or greater in height and must have a
minimum Diameter at Breast Height of 2". Tree species shall be governed by the terms dictated
by the State of Florida and Miami -Dade County Best Management Practices.
SITE LOCATIONS & MAPS:
City of South Miami site map, included below, depicts the planting/installation location of the
trees quoted:
• 16 Trees: Path to Marshall Williamson Park located at 6125 SW 68 Street, South Miami,
FL 33143.
• 4 Trees: SW 58 AVENUE between Sunset Drive and 71" Street.
Page 2 of 4
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PROJECT DURATION:
The current estimate to complete the project is 20 calendar days from issuance of a Purchase
Order.
WARRANTY:
At a minimum, Contractor shall warranty the planted trees for a period of one (1) year from the
installation/planting date.
Page 3 of 4
27
TREE PLANTING QUOTE
QUOTE No. CSM2020-12
Scope of Services
Attachment B
"BID FORM"
TOTAL COST OF
SPECIES
QUANTITY
UNIT COST OF
INSTALLATION
TREES
TREES
(PURCHASE &
INSTALLATION)
Green Buttonwood
6
$
$
$
Pigeon Plum
5
$
$
$
Marlberry
2
$
$
$
Dahoon Holly
7
$
$
$
TOTAL
$
$
$
NOTE: THE CITY RESERVES THE RIGHT TO PURCHASE THE TREES AT THE QUOTED PRICES
PROVIDED BY THE RESPONDENTS TO THIS SOLICITATION. THEREFORE, RESPONDENTS ARE TO
QUOTE THE COST OF THE TREES AND INSTALLATION.
SUBMITTED THIS DAY OF
PROPOSAL SUBMITTED BY:
Company
Name of Person Authorized to Submit Proposal
Signature
Title
Telephone Number
Fax Number
Email Address
Page 4 of 4
20
TREE PLANTING QUOTE
QUOTE No. CSM2020-12
Scope of Services
Attachment B
"BID FORM"
TOTAL COST OF
SPECIES
QUANTITY
UNIT COST OF
TREES
INSTALLATION
TREES
(PURCHASE &
INSTALLATION)
Green Buttonwood
6
$ cD
$ IS 0. im
$ (q5 0. a
Pigeon Plum
5
$ 200.0
$ /SO4TV
$ i-750-tT'
Marlberry
2
$ 06, Cl
$ f50. (T
$ 7 UV • V O
Dahoon Holly
7
$ 17 5 . a
$ 150 <
$ 2 Z % 5 lov
TOTAL
$
Is
$ & �750
NOTE: THE CITY RESERVES THE RIGHT TO PURCHASE THE TREES AT THE QUOTED PRICES
PROVIDED BY THE RESPONDENTS TO THIS SOLICITATION. THEREFORE, RESPONDENTS ARE TO
QUOTE THE COST OF THE TREES AND INSTALLATION.
r C'
SUBMITTED THIS 2? DAY OF
PROPOSAL SUBMITTED BY:
M � M L-aI"kjS0%T) c 'D In( -
Company
��lark I'y i L
Name of Person Authorized to Submit Proposal
Signature
� wl►n ��
ritle
LA 41 ', 20 )-0
�052--1S'-If5?4
Telephone Number
Fax Number
Email Address
Page 4 of 4
29