Res No 069-20-15509RESOLUTION NO.069-20-15509
A Resolution authorizing the City Manager to purchase from Parker Systems,
Extended Hardware and Software Warranty/ Tier 2 Support and maintenance
for the thirty-four (34) pay stations, in an amount not to exceed $37,500.
WHEREAS, the City of South Miami ("City') previously purchased Pay Stations
from Parker Systems and the contract included Hardware and Software Warranty as well
as a Tier 2 Support/maintenance agreement; and,
WHEREAS, Parker Systems is a sole source for the maintenance of the Pay
Stations; and,
WHEREAS, not having a Hardware and Software Warranty for parts within the
Digital Multi -Space Parking Meters places an unknown burden on the City's finances for
the cost of each failing part within each machine; and,
WHEREAS, the City of South Miami desires to purchase Extended Hardware and
Software Warranty/ Tier 2 Support and maintenance for the thirty-four (34) pay stations.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA THAT;
Section 1. The foregoing recitals are hereby ratified and confirmed as being true
and they are incorporated into this resolution by reference as if set forth in full herein.
Section 2. The City Manager is authorized to purchase, from Parker Systems,
Extended Hardware and Software Warranty/ Tier 2 Support and maintenance for the
thirty-four (34) parking pay stations in the amount not to exceed $37,500 from account
001.1410.531.3459, Finance Contractual Services Parking.
Section 3. Corrections. Conforming language or technical scrivener -type
corrections may be made by the City Attorney for any conforming amendments to be
incorporated into the final resolution for signature.
Section 4. Severability. If any section clause, sentence, or phrase of this resolution
is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the
holding shall not affect the validity of the remaining portions of this resolution.
Section S. Effective Date. This resolution shall take effect immediately upon
adoption.
PASSED AND ADOPTED this 7t' day of July. 2020
ATTEST: APPROVED:
CITY dERK MAYOR
Page 1 of 2
Res. No. 069-20-15509
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
CITY ATTORNEY
COMMISSION VOTE:
5-0
Mayor Philips:
Yea
Vice Mayor Welsh:
Yea
Commissioner Harris:
Yea
Commissioner Liebman:
Yea
Commissioner Gil:
Yea
Page 2 of 2
Agenda Rem No:6.
City Commission Agenda Item Report
Meeting Date: July 7, 2020
Submitted by: Jaclyn Cuesta
Submitting Department: Finance Department
Rem Type: Resolution
Agenda Section:
Subject:
A Resolution authorizing the City Manager to purchase from Parker Systems, Extended Hardware and Software
Warranty/ Tier 2 Support and maintenance for the thirty-four (34) pay stations, in an amount not to exceed
$37,500. 3/5 (City Manager -Finance Dept.)
Suggested Action:
Attachments:
Parker _System_Hardware_and_Tie r_2_Support_FY_2020= Memo.docx
Res ParkerSystemHardwareTier_2Support_FY_2020CArev.docx
Esti mate_20172397_fro m_Pa rke r_Syste ms. pdf
South kiami
I l i I IT) OF PI FdSANT I IVING
OFFICE OF THE CITY MANAGER
INTER -OFFICE MEMORANDUM
To: The Honorable Mayor & Members of the City Commission
From: Shari Karnali, City Manager
Date: July 7, 2020
Subject: A Resolution authorizing the City Manager to purchase from
Parker Systems, Extended Hardware and Software Warranty/Tier
2 Support and maintenance for the thirty-four (34) pay stations,
in an amount not to exceed $37,500.
Background: The City of South Miami desires to purchase an extension of the
hardware and software warranty as well as, Tier 2 Support from
Parker Systems through July of 2021, for the twenty-nine (29)
parking pay stations as well as support through August of 2021 for
five machines (5).
Since implementation of the Multi Space Parking System, the City
has elected to maintain a Tier II Support Contract with Parker
Systems. Parker Systems maintains an exclusive, protected
territory under contract with Digital Payment Technologies. As
such, Parker Systems is the only Distributor authorized to sell,
deliver and service Digital Payment Technologies products and
services to the City of South Miami.
Tier II support provides the City with the needed expertise to
troubleshoot and replace any required hardware. The Hardware
and Software Warranty provides the City with replacement of
parts, free of charge, and the Tier II support provides the City with
the needed labor to install the parts, free of charge.
In detail, Tier II Support provides the following:
• On -site service and support for troubleshooting
issues/problems with meters
• All software and hardware upgrades as required to keep
system up to date with latest technology
• Inventory of spare parts for use in City machines when
component replacement is required
2
• RMA management (trouble tickets, liaison with Digital
Support, replacement of components, return shipping of
defective parts)
• 24/7 on call telephone support
The Hardware and Software Warranty for the Digital Multi -Space
Parking Meters which were purchased prior to 2017 have expired
and the City's Parking Division recommends extending the
Hardware and Software Warranty for the 29 Digital Multi -Space
Parking Meters. The Hardware and Software Warranty for the 5
new Digital Multi -Space Parking Meters which were purchased
most recently do not expire till August of 2021.
Amount: An amount not to exceed $37,500.
Account: 001.1410.513.3459, Finance Contractual Services Parking, with a
current balance of $140,345.
Attachments: Resolution for approval
Parker Systems Quote
Digital Payment Technologies/ T2 Sole Source Letter
3
Parker Systems
1115 Bridgeway Blvd.
Orlando, FL 32828 US
(407) 432-0869
lynda@parkersystemsplace.com
2017-2397
ADDRESS SHIP TO
Carlos Marenco Carlos Marenco
City of South Miami City of South Miami DATE •
6130 Sunset Drive 6130 Sunset Drive 06/08/2020 r r
South Miami, FL 33143 South Miami, FL 33143
ACTIVITY
Extended Warranty
Extended Hardware
and Software
Warranty, Tier II
Support and
Maintenance, SN:
500011490257,
520015492183-5,
520117100329-32,
520117492311-30,
530118380082
Expired: 4117/20
Renew to: 4417121
Tier II Support
Annual Tier II
Support and
Maintenance
NOTE:
520119260811-15
are currently under
full warranty until
8/22/21. This charge
is for Tier 11 until
4/17/21
Accepted By
OTY RATE
29 1,250.00
5 250.00
TOTAL
Accepted Date
AMOUNT
36,250.00
1,250.00
$37,500.00
THANK YOU.
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