Ord No 30-19-2342ORDINANCE NO. 30-19-2342
An Ordinance of the City of South Miami ("'City"), located in Miami -Dade
County, Florida, approving a proposed budget for the City for the fiscal year
commencing October 1, 2019, through September 30, 2020, including the
salaries and expenses of the City's officers, and which budgeted amount may
be amended at the first or second reading of this Ordinance, and approving
and enacting the final budget on second reading.
WHEREAS, the City Manager has submitted a proposed Capital and Operating Budget
together with a budget message and supporting schedule in accordance with the provisions of
the City's Charter; and
WHEREAS, the positions flowchart included within each Department budget
enumerates all authorized budgeted employee positions for appointment by the City Manager.
All personnel filling said authorized positions shall be paid pursuant to the City's Budget,
Personnel Policies and/or collective bargaining agreements; and
WHEREAS, pursuant to Chapter 200, Florida Statutes, the Mayor and City Commission
are required to adopt a tentative budget, and, thereafter, a final budget for the City prior to the
commencement of each fiscal year.
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1. The foregoing recitals are hereby ratified and confirmed as being true
and correct and are made a part hereof by reference as if set forth herein.
Page 1 of 3
Ordinance No. 30-19-2342
Section 2. The Budget for the fiscal year, as submitted by the City Manager and as
filed in the City Clerk's Office, in an amount of $28,925,117, is hereby approved, as summarized
by fund below:
FY 2019-2020
Proposed
Appropriated
Amount
General Fund
19,720,415
Stormwater Drain Trust Fund
427,485
Local Option Gas Tax
250,000
Hometown Improvement Fund
0
Parks & Recreation Facilities Impact Fee Fund
225,894
Tree Trust Fund
20,000
Peoples Transportation - Transportation
1..067..500
Peoples Transportation - Transit
277,748
Revenue Stabilization Fund
0
Grant Match Fund
0
Insurance Reserve Fund
0
Tax Equalization Reserve Fund
0
Building Capital Reserve Fund
0
Park Acquisition Dev. Ops & Maint. Fund
310,000
Pedestrian Crossing Fund
0
Debt Service
1,174,263
Capital Improvement Program
2,750,000
Emergency Reserve
0
State Forfeiture
30,000
Federal Forfeiture
371,500
Community Redevelopment Agency
21300,312
TOTAL
28,925,117
Section 3. Any amount encumbered during Fiscal Year 2018-2019, but paid in Fiscal
Year 2019-2020, shall be transferred in accordance with GAAP and reflected in the Fiscal Year
2019-2020 as an expense.
Section 4. Any money received by the City of South Miami from any non -revenue
generating source, such as a grant, gift or donation, whether from any person or governmental
agency, may be added to any line item or items in the adopted budget without legislative
action, provided, however, that if the gifting person or agency places any condition on the use
of said money, the money shall only be disbursed and/or applied toward the purposes for
which the money was given. All monies received under a condition regarding its use or
expenditure shall be segregated and accounted for based upon generally accepted accounting
Page 2 of 3
Ordinance No. 30-19-2342
principles and, where appropriate, placed into separate and individual trust and/or escrow
accounts. Any money drawn from those accounts may only be disbursed and/or applied in
accordance with the limitations placed upon those monies by the gifting person or agency.
Section 5. The salaries and expenses of the City Officers, as reflected in the attached
budget, all of which is in accordance with the budget summary found in Section 1 of this
ordinance, are hereby approved and adopted as part of this ordinance. The attached Budget is
made a part hereof by reference as if fully set forth herein.
Section 6. Severability. If any section, clause, sentence, or phrase of this ordinance
is for any reason held invalid or unconstitutional by a court of competent jurisdiction, this
holding shall not affect the validity of the remaining portions of this ordinance.
Section 7. Ordinances in Conflict. All ordinances or parts of ordinances and all
section and parts of sections of ordinances in direct conflict herewith are hereby repealed.
Section 8. Effective Date. This ordinance shall become effective upon enactment.
PASSED AND ENACTED on this 25th day of September, 2019.
ATTEST:
CITY CL K
151 Reading - 9/12/19
2nd Reading - 9/25/19
READ AND APPROVED AS TO FORM,
LANGUAGk, EXECUTION & LEGALITY
CITY ATTORNEY
APPROVED:
kvladj2�
MAY R
COMMISSION VOTE:
5-0
Mayor Stoddard:
Yea
Vice Mayor Harris:
Yea
Commissioner Gil:
Yea
Commissioner Liebman:
Yea
Commissioner Welsh:
Yea
Page 3 of 3
Agenda Item No:1.
Special City Commission/Final Budget Hearing Agenda item Report
Meeting Date: September 25, 2019
Submitted by: Alfredo Riverol
Submitting Department: Finance Department
Item Type: Ordinance
Agenda Section:
Subject:
An Ordinance of the City of South Miami ("City"), located in Miami -Dade County, Florida, approving a proposed
budget for the City for the fiscal year commencing October 1, 2019, through September 30, 2020, including the
salaries and expenses of the City's officers, and which budgeted amount may be amended at the first or
second reading of this Ordinance, and approving and enacting the final budget on second reading. 3/5 (City
Manager)
Suggested Action:
Attachments:
Memo - Ordinance Capital and Operating Budget FY 19-20 (FINAL) 2.doc
Ord inance_Capital_Operating_Budget_FY_2019-20CArev(2) 2.doc
PROPOSED FY 2020 BUDGET as of July 30th.pdf
MDBR Ad. pdf
South
HE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER -OFFICE MEMORANDUM
To: The Honorable Mayor, Vice Mayor and Members of the City Commission
From: Steven Alexander, City Manager
Date: September 12, 2019
Subject: FY 2019-2020 Capital and Operating Budget Adoption
An Ordinance of the City of South Miami ("City"), located in Miami -Dade County, Florida,
approving a proposed budget for the City for the fiscal year commencing October 1, 2019"
through September 30, 2020, which amount may be amended at the first or second reading
of this Ordinance, and approving and enacting the final budget on second reading.
Fund Revenues
The projected revenue amount for the General Fund and all other Funds remain the same as
that which was presented at the August 6, 2019 Budget Workshop.
Fund Appropriations
The only two modifications to Fund Appropriations from what was presented to the Mayor and
Commission at the Budget Workshop, is the increase in appropriations for the Parks & Recreation
Facilities Impact Fee Fund of $225,894, which revenues are generated by developers and an
increase in appropriation for the Park Acquisition Dev. Ops & Maint. Fund of $310,000, which
$250,000 of revenue was provided by the Metro South Development Agreement. The
aggregated increase in appropriations of $535,894 is allocated should the City find park or open
space that the City is interested in purchasing.
It is important to note, The City continues its negotiations with the City's American Federation of
State.. County and Municipal Employees (AFSCME). Should an agreement be made before
adoption of the budget, the City may make certain revisions to the FY 2019-20 Proposed Budget
and present them for the Mayor and Commission's consideration during the Second Budget
Hearing on Wednesday.. September 25, 2019.
2
We hereby recommend approval of the Proposed Budget for the fiscal year 2019-2020,
including Capital Improvement, in a total amount of $28,925,117 as generally presented below.
FY 2019-2020
Proposed
Appropriated
Amount
General Fund
19,720,415
Stormwater Drain Trust Fund
427,485
Local Option Gas Tax
250,000
Hometown Improvement Fund
0
Parks & Recreation Facilities Impact Fee Fund
225,894
Tree Trust Fund
20,000
Peoples Transportation - Transportation
1,067,500
Peoples Transportation - Transit
277,748
Revenue Stabilization Fund
0
Grant Match Fund
0
Insurance Reserve Fund
0
Tax Equalization Reserve Fund
0
Building Capital Reserve Fund
0
Park Acquisition Dev. Ops & Maint. Fund
310,000
Pedestrian Crossing Fund
0
Debt Service
1,174,263
Capital Improvement Program
2,750,000
Emergency Reserve
0
State Forfeiture
30,000
Federal Forfeiture
371,500
Community Redevelopment Agency
2,300,312
TOTAL
28,925,117
Attachments: Ordinance approving a proposed FY 2019-20 Appropriation Amounts
Proposed Fiscal Year 2019-2020 Budget (As of July 30, 2019)
3
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South Miami
THE CITY OF PLEASANT LIVING
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Capital and Operating Budget
Fiscal Year 2019-2020 0
DRAFT As of July 30, 2019 Alk
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South Miami
THE CITY OF PI I5b�`.-'.
COMMISSION — MANAGER FORM OF GOVERNMENT
LIST OF PRINCIPAL OFFICIALS
ELECTED OFFICIALS
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3'4
Mayor Vice Mayor
Philip K. Stoddard, Ph.D. Walter A. Harris
Commissioner
Luis Gil
1
Commissioner
Bob Welsh
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1
Commissioner
Josh Liebman
City Clerk City Manager City Attorney
Nkenga Payne, CMC Steven Alexander Thomas Pepe, Esq.
South Miami
THE CITY OF PLEASANT LIVING
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRESENTED TO
City of South Miami
Florida
For the Fiscal Year Beginning
October 1, 2018
P
Executive Director
The Government Finance Officers Association of the United States and Canada (GFOA) presented a
Distinguished Budget Presentation Award to City of South Miami, Florida for its annual budget for
the fiscal year beginning October 1, 2018. In order to receive this award, a governmental unit must
publish a budget document that meets program criteria as a policy document, as an operations
guide, as a financial plan, and as a communications device.
This award is valid for a period of one year only. We believe our current budget continues to
conform to program requirements, and we are submitting it to GFOA to determine its eligibility for
another award.
0
South Miami
THE CITY OF PLEASANT LIVING
TABLE OF CONTENTS
ACKNOWLEDGMENT
CITY MANAGER'S BUDGET MESSAGE
FY 2018-19 CITYWIDE ACCOMPLISHMENTS
ORDINANCES AND RESOLUTIONS ADOPTED IN FY 2019
CONSOLIDATED ITEMS DETAIL BY DEPARTMENT FOR FY 2019-20
GENERAL FUND SUMMARY
GUIDE FOR READERS
ANNUAL BUDGET PROCEDURES
BUDGET SCHEDULE
FY 2019-2020 BUDGET SCHEDULE
FUNDING FLOW CHART
FINANCIAL AND BUDGETARY POLICIES
2
13
37
58
61
63
65
69
70
71
72
FUND STRUCTURE
82
FUND OVERVIEW
83
FUND EXPENDITURES
87
GOVERNMENT
91
CITY HISTORY
94
COMPREHENSIVE PLANNING
96
CITY OVERVIEW
99
CITY OF SOUTH MIAMI ORGANIZATIONAL CHART
100
POSITIONS BY DEPARTMENT/DIVISION
101
CAPITAL IMPROVEMENT PROGRAM 5-YEAR PLAN
105
GENERAL FUND BUDGET
118
FY 2019-2020 GENERAL FUND REVENUES
119
REVENUE PROJECTION RATIONALE
121
DEPARTMENTAL EXPENSE RATIONALE
134
GENERAL FUND 5 YEAR PROJECTIONS
139
GENERAL FUND 5 YEAR FORECAST
145
GENERAL FUND 5 YEAR PROJECTED REVENUES
146
GENERAL FUND 5 YEAR PROJECTED EXPENDITURES
148
CITY OF SOUTH MIAMI DEPARTMENTS AND DIVISIONS
150
MAYOR AND CITY COMMISSION
151
10
SouthfMiami
THE CITY Of PLEASANT LIVING
CITY CLERK'S OFFICE
153
CITY ATTORNEY'S OFFICE
156
CITY MANAGER'S OFFICE
159
PERSONNEL DIVISION
163
CODE ENFORCEMENT DIVISION
167
FINANCE DEPARTMENT
170
INFORMATION TECHNOLOGY DIVISION (ITD)
174
PROCUREMENT DIVISION
176
BUILDING DEPARTMENT
180
PLANNING AND ZONING DEPARTMENT
184
PUBLIC WORKS DEPARTMENT
188
PUBLIC WORKS OFFICE OF THE DIRECTOR
190
PUBLIC WORKS BUILDING MAINTENANCE DIVISION
193
PUBLIC WORKS SOLID WASTE DIVISION
196
PUBLIC WORKS STREETS AND LANDSCAPING DIVISION
199
PUBLIC WORKS MOTOR POOL DIVISION
203
PUBLIC WORKS ENGINEERING AND CONSTRUCTION DIVISION
206
POLICE DEPARTMENT
213
PARKS AND RECREATION DEPARTMENT
219
GIBSON-BETHEL COMMUNITY CENTER
224
PARKS- LANDSCAPING DIVISION
227
COMMUNITY POOL
231
TENNIS
234
NON -DEPARTMENTAL
237
SPECIAL REVENUE FUNDS
239
STORMWATER DRAIN TRUST FUND
240
LOCAL OPTION GAS TAX TRUST FUND
243
HOMETOWN DISTRICT IMPROVEMENT TRUST FUND
245
PARKS AND RECREATION FACILITIES IMPACT FEE FUND
247
TREE TRUST FUND
249
PEOPLE'S TRANSPORTATION TAX FUND
251
REVENUE STABILIZATION FUND
255
11
SouthfMiami
THE CITY OF PLEASANT LIVING
GRANT MATCH RESERVE FUND
256
INSURANCE RESERVE FUND
257
TAX EQUALIZATION RESERVE FUND
258
BUILDING CAPITAL RESERVE FUND
258
CITY PARKS ACQUISITION DEVELOPMENT OPERATIONS AND MAINT FUND
260
PEDESTRIAN CROSSING AQUISITION DEVEL OPS AND MAINT TRUST FUND
262
OTHER FUNDS 264
DEBT SERVICE FUND 265
CAPITAL IMPROVEMENT PROGRAM FUND 273
EMERGENCY RESERVE FUND 277
STATE FORFEITURE FUND 279
FEDERAL FORFEITURE FUND 280
GLOSSARY 282
12
South Miami
THE CITY OF PLEASANT LIVING
ACKNOWLEDGMENT
This document was prepared by a team of City staff members who worked very enthusiastically,
with pride and dedication, to provide a meaningful and useful document for the benefit of the
citizens, the business community, and the City of South Miami organization.
The following individuals are recognized for their significant contribution in the budget process:
Budget and Finance Committee Members
Maximo Monterrey, Chairman
Jennifer M. Connolly
James Dundorf
Daniel Montana
The following individuals are recognized for their significant contribution in the preparation of
this document:
Alfredo Riverol, Chief Financial Officer
Maria Virguez, Chief Administrative Officer
Michelle Caloca, Senior Accountant
Carolina Sola, Junior Accountant
Jaclyn Cuesta, Junior Accountant
Frank Gorrin, Office Support
DEPUTY CITY MANAGER
Shari Kamali (2014)
PLANNING AND ZONING DIRECTOR
Jane K Tompkins (2016)
PERSONNEL MANAGER
Samantha Fraga-Lopez (2018)
POLICE CHIEF
Rene Landa (2013)
BUILDING DIRECTOR
Victor Citarella, PE (2008)
MANAGEMENT TEAM
CHIEF FINANCIAL OFFICER
Alfredo Riverol, CPA CGFM, CGMA, CRFAC (2010)
CHIEF ADMINISTRATIVE OFFICER
Maria Virguez (2000)
CHIEF PROCUREMENT OFFICER
Steven Kulick, C.P.M. (2011)
PARKS AND RECREATION DIRECTOR
Quentin Pough (2014)
PUBLIC WORKS DIRECTOR
Vacant
13
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 1
YCASoutiami
itII i-I;• tl PI I lt,a
CITY MANAGER'S BUDGET MESSAGE
July 31, 2019
Honorable Mayor Philip Stoddard
Honorable Vice Mayor Walter Harris
Commissioners Gil, Liebman and Welsh
Citizens of the City of South Miami
ADOPTED Capital and Operating Budget for Fiscal Year 2019/2020
Dear Mayor, Vice Mayor, Commissioners, and Citizens:
In accordance with Article IV, Section 2 of the City Charter, I
respectfully submit to you the Proposed FY 2019/20 Operating and
Capital Budget for the fiscal year beginning October 1, 2019 and ending
September 30, 2020. The Proposed FY 2019-20 Budget was prepared
with no tax rate increase, using the millage rate of 4.3000. The
purpose of this letter is to provide the Commission with an overview of
the budget for Fiscal Year 2019-20.
BUDGET PREPARATION
The adopted budget provides a continuation of the core FY 2018-19 budget as the base for the
budget for FY 2019-20 and the following budget indicates existing and new funding levels and
priorities.
The FY 2019-20 Budget as presented here is based on the adopted millage rate of
4.3000.
The value of the certified tax roll for FY 2019-20 was released by the County on July 1�t and was
approximately 3.59% higher than the prior year before the effects of inflation are factored into
the calculation. When the increase in ad valorem revenues is considered in conjunction with the
increase in inflation or CPI, the net increase in revenues to the City as projected at the current
and proposed millage rate is $29,147. Although it represents a slight increase in revenues, it is
more importantly an indication that the real estate market and values and, therefore, potentially
our entire economy may be continuing a rebound. Continued redevelopment of our commercial
and residential properties is necessary to maintain this balance between revenues and necessary
expenses.
14
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 2
South Miami
THE CITY OF PLEASANT LIVING
As we are witnessing, the country, and more specifically Miami -Dade County, continues to
slowly extract itself from a very difficult and damaging economic period. Property values,
foreclosure rates, and unemployment rates have begun to improve. Accordingly, this budget
process was a difficult one, as people are once again demanding more from their governments,
but the revenues have not yet reached a level to give us the ability to provide the level of services
they deserve, however we are making progress.
SIGNIFICANT EVENTS THIS FISCAL YEAR
Perhaps the two most significant events this year were the change to the City Charter reducing the
number of votes necessary to amend zoning within the Commercial Core and the approval of the
approximate $300 Million renovation of the Shops at Sunset Place. The new iteration of the Shops
at Sunset Place should generate some one hundred million dollars of new revenue for the City on
a yearly basis once it is brought on line. Immediately following those two major far reaching
changes is the final approval of the Madison Square affordable housing and commercial space
project which has been in progress for some thirty years according to those who have been its
proponents for that time.
This year, the South Miami Community Redevelopment Agency (SMCRA) has 41 housing units
and 13,000 sq. ft. under construction, in addition to pursuing the removal of all barriers to create
more affordable housing. The Agency is prioritizing the disposition of SMCRA owned assets and
the activation of empty space throughout the Redevelopment Area as they approach the end of
their existence, which comes to an end in 2020 due to the termination of their authorities as
granted by the County Commission.
The Police Department has continued to develop and participate in community outreach efforts
as part of our very successful community policing program. This program has been developed
to foster trust and form a personal bond with our community, citizens and business owners and
attempt to prevent crimes from even occurring. Developing a direct relationship with the
community has helped in creating a reduction in crime rates and has created a foundation and
bond with the community that is seldom seen in other communities as diverse as ours. Since
2013 crime has shown a downward trend in the City of South Miami and that trend continues
with a reduction of 14% so far, this year when compared to last year.
The Police Department has continued staffing of the SoMi Business District Walking Beat
Detail. We implemented this program a few years ago to help project a sense of security and
community to our downtown shopping area. This program has proven to be very popular with
business and community visitors alike. Closer ties to members of the business community have
been made resulting in more connectivity between businesses. Outreach to the homeless in
the community has been spearheaded by the SoMi Beat Officer which has resulted in fewer
homeless individuals within the shopping area. New pedestrian crossing safety signs have been
put in place for the prevention of traffic accidents specifically involving pedestrians. It is Florida
law that drivers must yield to pedestrians in the crosswalks and we are enforcing that law. The 15
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 3
Southf iami
THE CITY OF PLEASANT I WING
Police Department has again started staffing their Special Investigations Unit. The
investigators in this Unit are responsible for addressing on -going crime hot spots and the
interdiction of dangerous drugs. This unit has already had a significant impact on the crime that
it is dedicated to prevent.
The Personnel Division provided seminars and trainings for employees and Commissioners
including Sexual Harassment, Anti -Discrimination, Anti -Bullying, and Diversity and Inclusion
training. The Personnel Division began creating and distributing a monthly employee
newsletter containing upcoming events, employee spotlights, Departmental accomplishments,
employee birthdays, and important announcements aimed at maintaining employee morale at
its very high level. The Personnel Division hosted several wellness events and competitions
aimed at engaging employees and motivating them to monitor and improve their health, and
also implemented a safety committee that meets quarterly in order to minimize the number of
preventable accidents and reduce the cost of the City's liability insurance.
The Information Technology Division has designed and installed a new complete digital Media
System within the City's Commission Chambers and in order to enhance security measures, the
Information Technology Division completed a migration of the Police servers to virtual servers.
The Public Works Building Division completed the construction of drainage improvements along
SW 59th Avenue between SW 74th Street and SW 80th Street. This project provided drainage
improvement along SW 59th Avenue between SW 74th Street and SW 80th Street as a
continuation of the drainage improvements construction completed along SW 74th Terrace
between SW 58th and SW 59th Avenue. The new drainage system improvements included the
construction of new drainage structures, manholes, exfiltration trenches, and pipe
replacement.
The Public Works Building Division completed the construction for drainage improvements and
parking lots for Palmer Park and Dante Fascell Park. The improvements alleviate drainage
flooding conditions in parking lots and parks, control and prevent storm -water pollutant loads
before it enters to the Canal. Additionally, the new parking lay out provides more efficient
traffic flow and increases parking spaces.
The Building Maintenance Division removed old light fixtures from Community Center and
upgraded them with new L.E.D light fixtures within interior and exterior of the building, and
painted the Aquatic Center Building.
The Street and Landscaping Division removed existing landscaping and replaced it with new
landscaping at City Hall. Additionally, they removed existing landscaping and replaced it with
new landscaping on Manor Lane, and in the southeast part of the City. Additoinally they
installed pedestrian cross walk signs in Downtown also on 72nd St in front of the City Hall to try
to educate drivers that it is State Law that vehicles must yield to pedestrians when in the
W
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 4
( Or )
SouthfMiami
THE CITY OF PLEASANT LIVING
crosswalk. Additonally they installed new concrete garbage containers in the area of 73,d Street
to help keep our downtown area beautiful.
In Fuchs Park the construction of the new welcome to South Miami sign has begun and is being
managed by the Public Works Building Division.
We have achieved 90% Completion of the Florida Green Building Coalition community
certification process. This involved performing a thorough audit of the City's environmental
initiatives and practices, developing new practices and initiatives in order to achieve additional
points towards certification, and communicating with FGBC staff to have our
programs/practices recognized. We have already secured sufficient points to achieve Bronze
designation, and we hope to use feedback received from our original application to achieve
Silver Designation in August 2019.
We have also assisted with 'Ready for 100' initiative adoption process during the period leading
up to the City of South Miami's adoption of the 'Ready for 100' Initiative, making the City of
South Miami the first City in Southeast Florida to do so. This initiative will result in the City's
increased competitiveness for sustainability-oriented grants, and additionally we implemented
the plastics ordinance for the City facilities.
Our Planning and Zoning Department working with Calvin Giordano & Associates, Inc. for the
Comprehensive Plan and Land Development Code Rewrite. A complete review of the
Comprehensive Plan has been completed, which resulted in the Data, Inventory and Analysis
section being rewritten in draft form and dozens of changes proposed to the Goals, Objectives
and Policies. These changes were reviewed at several Planning Board and City Commission
meetings and presented to the State Department of Economic Opportunity and other reviewing
agencies. Now that it is adopted, the Plan will save the City, property owners and developers a
great deal of time and resources due to the current outdated Plan and Code.
Additionally, the Planning and Zoning Department has been extremely busy with evaluating and
making recommendations to the Commission regarding the Shops at Sunset Place $300 million
renovation, the establishment of the Commercial Core and the design and implementation of the
MU-6 zoning district which will provide additional encouragement to developers to build new
affordable housing opportunities within the City. They have also created legislation pursuant to
Commission requests toward the elimination of minimum parking standards in Hometown, and
new land use and zoning categories for moderate -density townhouse development.
The Parks and Recreation Department replaced the aging wood signs that have fronted City
parks for over fifteen (15) years with new, aluminum identification and marker signage at all
City parks. Each identification sign features the City logo, the South Miami logotype and
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CITY OF SOUTH MIAMI BUDGET FY 2019-2020 5
Southf iami
THE CITY OF PLEASANT LIVING
tagline, and park name. The new signs are larger, more structurally sound, and provide both a
formal and uniform identity for the parks.
At Brewer Park a new fabric shade structure was installed over the existing pre-school
playground structure. Furthermore, the Department replaced the existing wood fiber mulch
with a new poured -in -place rubber mulch surfacing, under and around the playground
structure and swing equipment. The rubber surface is not only attractive and functional, but
also features eco-friendly attributes and long-term, economical savings for the City. The
playground structure is fully accessible year-round and includes an accessible pathway from the
parking lot to the play equipment, water fountain, and gazebo.
In addition, a new commercial aluminum 3-rail flat top fence system and concrete observation
platform/deck on grade were installed at the park. The new fence system replaced the
antiquated wooden fence and platform. The new aluminum fence is affordable, durable,
attractive, and will withstand reasonable weather conditions.
Free tax preparation was provided at the Gibson -Bethel Community through the Volunteer
Income Tax Assistance (VITA) program. This program offers free tax help to people who make
$54,000 or less, persons with disabilities and limited English-speaking taxpayers who need
assistance. IRS certified volunteers assisted in tax preparation and filing for qualified individuals.
The City has many wonderful SPECIAL EVENTS throughout the year; to name a few; Dunkin' for
Pumpkins, Safe Streets Halloween, Turkey Drive, State of the City, Santa's Parade of the Elves, Toy
Giveaway, Senior Games, Egg Hunt, Bikes, Books, BBQ Event, Arbor Day, Bark in the 4th of july
Fireworks and Back to School Giveaway. Each of these programs is growing in participation and
excellence each year.
The Procurement Division was awarded the Outstanding Agency Re -Accreditation from the
Institute for Public Procurement as a recognition of excellence in Public Procurement and
identified a cost saving and time saving opportunity for the purchase and installation of a
vehicle charging station for City Hall. Installation is projected to be completed by the summer
of 2019.
RESPONDING TO THE GOVERNING BODY GOALS
The budget as presented provides the same level of excellent services to all residents, businesses,
and visitors of the City of South Miami, while maintaining the same millage rate, set at 4.3000.
The City's proposed budget was prepared with the intent to meet the governing body's goals.
The City Commission has established six strategic goals that guide the City's activities, including
preparation of the annual operating budget. The financial decisions included in the annual
budget and Capital Improvement Program (CIP) for the services provided by the City are intended
to address the goals established by the City Commission. 18
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 6
South Miami
THE CITY OF PLEASANT LIVING
Goal #1: City Services — Ensure that city services assist in creating a superior quality of life
and a safe atmosphere where people desire to live, work, and play.
Goal #2: Fiscal Responsibility — Provide exceptional value for community -provided
resources and strive for long-term financial balance in the city's operational and capital
activities.
Goal #3: Economic Development — Promote and stimulate quality development (including
retail, corporate headquarters, bioscience, high technology companies, and residential) to
enhance the city's diverse economic base.
Goal #4: Reinvestment — Promote and support efforts to redevelop retail sites and
improve our neighborhoods to continue the city's reputation as a safe and friendly
community.
Goal #5: South Miami Downtown Improvement— Partner in the continued development
of a premier destination point — "South Miami Downtown" — that serves as a community
gathering place integrating a variety of uses (including residential, retail and office uses).
Goal #6: Sense of Community — Celebrate South Miami's heritage and history to enhance
the sense of community, pride and quality of life for residents.
The adopted budget continues the City's commitment to these strategic goals by allocating
available resources to the activities necessary to address the goals.
GENERAL FUND REVENUES
Revenues in all municipalities typically increase and, at times, decrease, depending, upon their
respective sources and the impact of various sectors of the economy and the Legislature's
changing philosophies on those sources. The City's most significant revenue, ad valorem or
property taxes, is also typically the revenue with the most significant change from year-to-year.
The Legislature's adoption of the "property tax relief' legislation and the approval of the property
tax constitutional amendments in recent years, in addition to the end of the real estate "bubble,"
and general decline in our nation's current economy, has resulted in a reduction in our ad
valorem revenues, as well as other revenue streams. The City's ad valorem revenues account for
approximately one-third of the City's yearly operating revenue stream, or 34% of the City's yearly,
non -fee based, recurring operating revenues. Therefore, as the ad valorem revenues change
significantly, so do the City's revenues. Recently these revenues have been increasing slightly and
already, some are beginning to predict a future new downturn.
THE SAVE OUR HOMES EFFECT
As stated earlier, the FY 2019-20 certified property tax roll for the City of South Miami reflects an
approximate 3.59% increase in city-wide taxable values from the previous fiscal year. By default,
19
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 7
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Southf iami
THE CITY OF PLEASANT LIVING
that percentage is an "average" and, individual properties may experience more or less change in
value than this average. In the case of long-time homesteaded properties, they actually may have
a greater amount of increase due to the effects of Save Our Homes.
In 1992, Florida voters approved Constitutional Amendment 10, meant to shield homeowners
from runaway increases in their property taxes as a result of the booming real estate prices. Save
Our Homes (SOH) limits annual increases in the assessed value of a home to 3% or the Consumer
Price Index, whichever is lower. This limitation is known as the Save our Homes cap. As a result,
long-time homesteaded property owners benefited from years of increasing home values by
paying less property tax than a similar non -homesteaded property owner due to the SOH limits
on increases in assessed values. Thus, many homesteaded property owners have had the benefit
of artificially low tax levies.
The FY 2008-09 property tax valuation performed by the Property Appraiser was the first year in
which property values dropped for the City of South Miami and virtually every other municipality
in South Florida. This drop in property values now reveals the "other side" of SOH in which long-
time homesteaded properties can now actually see their assessed values increase by virtue of
State Law, even as property market values decrease, if the valuation of that individual property is
still below market value. Conversely, recent homesteaded purchasers who have not had the
benefit of long-term accumulation of SOH benefits, and non -homesteaded properties, will most
likely see the least amount of increase in taxable assessed values.
DOUBLE HOMESTEAD EXEMPTION
On January 29, 2008, electors in Florida voted for a new property tax reform amendment.
Previously, homeowners could receive a $25,000 exemption on their primary residence, which
meant the homeowner doesn't pay property taxes on the first $25,000 of the just appraised value
of the property. The new amendment increased the exemption as follows: Homeowners can
receive an additional $25,000 homestead exemption for the value of homesteads above $50,000.
The new exemption has had a devastating impact on ad valorem revenues statewide, as it
essentially doubles the previous amount of non-taxable property value; therefore, those
revenues are no longer available.
MILLAGE CAP ESTABLISHED
The millage rate (South Miami's share) is typically approximately 22 percent of the total yearly tax
bill. In other words, of every dollar spent on taxes in South Miami, typically 22 cents goes to its
City Government.
The Property Appraiser will mail required tax notices to all property owners in August, using
proposed tax rates adopted by all taxing authorities in Miami -Dade County. Therefore, the
millage rate of 4.3000 set at the July 16t" City Commission meeting will be used in the notice and
will be the millage rate used to calculate South Miami property taxes unless changed by the City
Commission prior to its final budget meeting in September. 20
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 8
South Miami
THE CITY Of PLEASANT LIVING
OTHER REVENUES
Due to the evolution of retail and commercial businesses within the City, we are temporarily
experiencing decreased projected revenues from Local Business Tax Renewals. Judgments and
Fines, and other licenses and registrations (local business tax receipts, burglar alarms, and solid
waste franchises) are projected to slightly increase or remain relatively unchanged this coming
fiscal year.
SPECIAL REVENUE FUNDS
The Special Revenue Fund budget reflects the restricted monies collected by the City for certain
fees and various local option gas taxes received from the State of Florida that must be used for
prescribed purposes.
CAPITAL PROJECTS FUND
This fund reflects the major Capital Improvement Projects. Funds from various sources are
aligned with the specific projects found in the Capital budget (CIP). The CIP is for projects
involving expenditures expected to endure longer than one year, and over a specified cost
threshold to filter out normal operating expenses.
CARRYOVER and RESERVES
Carryover is the balance of estimated unreserved fund balance remaining at year-end that is
carried forward into the new fiscal year and available for appropriation by the Commission. From
an accounting point of view, carryover is a balance sheet item and is not included in a typical
profit and loss statement. In governmental budgets, carryover is included as part of the budget.
Having sufficient cash carryover is critical to a municipality because it provides the necessary cash
flow before property taxes are collected and received beginning in November.
EMERGENCY RESERVE FUNDS
The Government Finance Officers Association (GFOA) issued a Case Study, providing a general
recommended fund balance for two specific categories; Budget Uncertainty Reserve and
Emergency Reserve. Within the Case Study, GFOA recommends a General Fund Reserve of
approximately 25%; 12.5% for each of the two specific classifications mentioned above.
When the City's Comprehensive Financial Report was issued for FY 1994-95, the Auditors
recommended the creation of a Contingency Reserves Fund to be initially funded from the cash
carryover balance in the General Fund. On July 29, 2008, the City of South Miami established
Article V Section 2-47 entitled "Emergency Reserve Fund" under City Code of Ordinances 23-08-
1958 as part of a Cash Management Policy requiring the City to maintain Emergency Reserves
Funds no less than 10% of the operating budget. However, prior to FY 2012, when
approximately $1.75 million was set aside, the City did not have an actual fund established or
21
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 9
SouthfMiami
THE CITY OF Pl EASANT LIVING
funded. In 2014, the City Commission responded to my request and created and funded the
first true Emergency Fund of 10% of the operating budget and therefore the Emergency
Reserve Fund went from $1.7 million to $4.4 million in FY 2014 -2015.
Subsequently I recommended and the City Commission again responded to my request,
bringing the fund to 25% of the City's annual budget amount in this critical fund. This year, the
City will continue maintaining the GFOA's recommended 25% of the City's annual budget amount
in this critical fund, for a total of $4,929,269.
The Emergency Reserve Funds along with the City's unreserved, unassigned fund balance
represents a low, but healthy, reserve level for a City our size, but due to the potential or
damaging storms and unexpected economic situations, as we have witnessed in the past few
years, it would be wise to continue to increase these balances.
CHANGES IN THE CITY WORKFORCE AND TOTAL PAYROLL
In the proposed fiscal year budget, the City provides a "Position by Department" schedule as part
of the budget document. The section provides a detailed breakdown of the positions by
Department and the number of full-time and part-time positions within the City.
Effective October 1, 2016, and each year thereafter, eligible officers, all administrative
individuals, and Police Captains and Lieutenants shall receive a cost of living adjustment (COLA),
based on the Consumer Price Index - All Urban Consumers 12-Month Percent Change for the
Miami -Ft. Lauderdale FL area (CPI) which shall have the effect of increasing the pay for each
employee, unless the CPI is zero or is negative, which shall then have no decreasing effect on
the employee's pay. This year the Police Officers and Sergeants under the FOP also gained the
right to this benefit. The COLA increase salary adjustments shall not exceed 3 percent in any
year. The Consumer Price Index- All Urban Consumers 12-Month Percent Change for the
Miami -Ft. Lauderdale FL area, applicable to this current year is:
(Annual CPI 2018) October 1, 2019 —September 30, 2020 = 3.3%.
Nevertheless, the adjustments shall be limited to a maximum of three percent (3%).
Furthermore, in this fiscal year's proposed budget, the City will continue assuming the expense of
multiple employees, which had previously been funded through the City of South Miami's
Community Redevelopment Agency (SMCRA). This results in some $273,257 that the City
continues funding for in its budget, which was previously funded in the CRA budget. The SMCRA
is no longer able to continue to fund these necessary positions on a recurring basis due to its
financial situation. The department/divisions that are immediately affected are:
— The Grants and Sustainability Administrator was previously funded by the SMCRA in the
amount of 50% of the position's salary.
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CITY OF SOUTH MIAMI BUDGET FY 2019-2020 10
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THE CITY OF PLEASANT LIVING
— Code Enforcement has absorbed the expense of the Senior Code Enforcement Officer and
Special Events Coordinator, which has now been transferred to the Parks Department,
which were both previously funded at 100% by the SMCRA.
— The Police Department rather than the SMCRA, for the second year will be funding 100%
of one police officer. The SMCRA previously funded three full-time police officers;
however, this year two full-time police officers will continue to be funded by the SMCRA.
— It is important to note the positions mentioned above are not new positions but exist
currently as part of the City Administration, and amount to an estimated $273,257, which
is reflected in this budget due to the SMCRA's inability to continue to responsibly fund
them on a recurring basis.
SUMMARY OF MAJOR BUDGET HIGHLIGHTS
The proposed FY 2019-20 budget is primarily a continuation of last year's budget plan, as the City
remains committed to the current level of services with a high -quality level of delivery. There are
many priorities that need to be addressed, including a study of the City's affordable housing
needs, the proper maintenance of our parks system, and the further consolidation and
maximizing of efficiencies from the organization of our government structure that need to be
addressed in the near future. Should revenues grow, we will be able to evaluate new priorities
for the City and with the authorization of the Commission we will begin to increase the
effectiveness and offered services of the City.
Police Officers Lower -Unit Union Agreement
The City has executed an agreement with the Fraternal Order of Police (FOP). The benefits
proposed and accepted by the City and Union through negotiations and ultimately adopted by
the Mayor and Commission, has an effect to the current budget. The FY 2019-20 budget includes
those benefits.
To continue maintaining a safe and efficient fleet, this coming fiscal year, the City is proposing to
purchase eight new police vehicles. The upgrades of the City's fleet are required to continue
providing expected levels of service to the residents of the City. The older police vehicles that are
being replaced will take the place of those vehicles in the City fleet that are determined to have
exceeded their useful life and may have safety or operational problems; the vehicles will be
auctioned for sale. Currently and in the future, the City will purchase extended warrantees for
our vehicles and surplus the vehicles at the end of the warranty program in order to reduce
maintenance costs to the City.
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CITY OF SOUTH MIAMI BUDGET FY 2019-2020 11
South Miami
THE CITY OF PLEASANT LIVING
SUMMARY OF FINANCIAL ISSUES AHEAD
Fuel expenses
Presently, the City is estimating $3.00 per gallon for the 2018-19 budget, an estimated 14% less
than the previous FY. The City is requiring that the usage of City vehicles be limited only to the
essential activities. All take home Police cars should be used strictly pursuant to policy that
stipulates that the vehicles will not be used for personal use.
CONCLUSION
Despite the challenges, we encountered in balancing the needs for services against the desire
of property owners the same rate of tax, we continued to maintain basic levels of reserves for
our various critical financial responsibilities.
These are volatile times that require careful and clear leadership and extraordinary courage. We
thank the Mayor and City Commission for having those qualities, as we believe they have been
reflected in this proposed budget. It is essential to continue building our reserve accounts for a
multitude of reasons. As always, your staff will endeavor to continue to provide the levels of
services our community is entitled to, despite even more limited resources available for this
purpose. We are grateful for your continued contributions to the budget development process.
The confidence you hold in your staff makes it possible for us to provide the results our
community deserves and expects. By working together, we have once again been able to craft a
budget that addresses the priorities you have created for our community.
CLOSING
I wish to thank the entire City staff for their professionalism and dedication. I also wish to thank
the Mayor, Vice Mayor, and Commissioners for providing direction on a preferred future for the
City of South Miami. Finally, I would like to thank the excellent Budget and Finance Committee
for the time, which they have volunteered to help evaluate FY 2019-20 proposed budget, and
their valuable input, which has been reflected in this budget.
Sincerely,
Steven Alexander
City Manager
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 12
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South Miami
THE CITY OF PLEASANT LIVING
FY 2018-19 CITYWIDE ACCOMPLISHMENTS
This year we offer a list of accomplishments by the City Administration and the Commission as
follows:
POLICE DEPARTMENT. BETTER CONNECTION MEANS BETTER CONNECTIVITY AND MORE
RELIABILITY.
The Police Department has continued to develop and participate in
community outreach programs. These programs are developed to foster
trust and form a personal bond with our community, citizens and business
owners. We believe that direct relationship has helped in creating a
reduction in crime rates and has created a foundation and bond with the
community that is seldom seen in other communities as diverse as ours.
Since 2013 crime has shown a downward trend in the City of South Miami and that trend
continues with current estimated numbers and forecasts.
Cops and Students Talking (CAST) program will resume this summer. This program is led by Police
Officers to provide interaction between Officers and students in the summer program.
The PAL unit track & field team had several athletes qualify for national
level competition. The PAL program began its football program within the
South Miami Grey Ghost football system. The program is also initiating a
baseball and softball program. All funding for this program was provided by
the Federal Forfeiture fund, which gains assets from criminals in which our
Officers participate in the apprehension and securing of illegal goods &
I c1.emu cash. Therefore, the PAL program directly benefits the South Miami
community without direct expenditure of the taxpayers' funds.
The Department purchased three license plate reader systems utilizing Federal Forfeiture. Two
units will be attached on police vehicles and one will be mounted on our current traffic trailer. The
license plates readers should lead to more criminal apprehensions and provide an investigative
tool for the Department.
The Red-light traffic signal enforcement program added an additional enforcement camera along
the South Dixie Highway corridor with the plan of adding another 2 new enforcement camera
locations during the FY 2020 budget year. The introduction of new enforcement cameras has been
delayed due to construction limitations.
The transition towards an improved fleet for Patrol personnel continues to move forward. The
Department is anticipating having a 20% hybrid fleet by the end of 2020 Fiscal Year. These vehicles
should lead to a reduction in the City's fuel costs. 25
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 13
South Miami
THE CITY OF PLEASANT LIVING
Police Department leadership members have attended several advanced executive trainings like
Command Officer Development Course, Senior Officer Course and Police Executive training. This
training provides education in current Police management skills. We believe our Police can always
benefit from training and refresher courses.
FINANCE DEPARTMENT ACCOMPLISHMENTS
Continued to produce and post online before every second regular Commission meeting of the
month the City's monthly finance report for the previous month. The
Monthly financial reports are critical to keeping control and analyzing on a G�
continuous basis the City's financial position.
,Vl)i•fingr,islted
Assisted the City Manager in the preparation of a balanced FY 2019 Annual
Budget I'resentntion
Award
Operating and Capital Budget, a massive work effort on which we have
il a°;h ^'m`
won Government Finance Officers Association (GFOA) prestigious awards
for over the last 8 years.
Continued to produce the Comprehensive Annual Financial Report (CAFR)
with auditors issuing no findings, on which we have won Government Finance Officers
Association (GFOA) prestigious awards for over the last 8 years.
Produced and posted online the Popular Annual Financial Report (PAFR). The PAFR's main
purpose is to provide non -financial readers the opportunity to understand and be a part of the
City's finances, on which we have won Government Finance Officers Association (GFOA)
prestigious awards for over the last 8 years.
INFORMATION TECHNOLOGY DIVISION (ITD) ACCOMPLISHMENTS
The Information Technology Division has redesigned and installed an entire new Wi-Fi system
within the downtown for the Public to access. The TRAKit software has been updated to the new
available version.
Designed and installed a new complete digital Media System within the City's Commission
Chambers. Migration of Police servers to virtual servers was completed to enhance security
measures.
PROCUREMENT DIVISION ACCOMPLISHMENTS
Sourced and purchased one (1) hybrid police pursuit vehicle, (sedan) and six (6) hybrid police
pursuit SUV's for the South Miami Police Department's fleet. The hybrid SUV offering by Ford is
new for model year 2020. Delivery is expected in the fall of 2019. These additions of these
vehicles will increase the number of hybrid vehicles in the Police Department's fleet to eight (8).
The City's non -Police fleet currently has three (3) hybrids and, four (4) fully electric vehicles.
26
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 14
South Miami
THE CITY OF PLEASANT LIVING
Procurement, in collaboration with the City's IT provider, Miami -Dade County, implemented the
newest telephony technology, Session Initiation Protocol (SIP) which is a way to deliver voice via
the Internet. SIP is a telephony networking protocol (much like other network protocols such as
HTTP and SMTP). By the City moving to this new technology, Procurement was able to eliminate
paying for specific State of Florida telephone lines for an annual savings of approximately $2,700.
Successfully issued and completed 25 (12 as of 4115) competitive Bids for goods and services,
Requests for Proposals (RFP's) and Quotes without incurring a single bid protest. In addition,
issued 320 (160 THRU MARCH) Purchase Orders in support of required goods and/or services
for City operations.
Procurement continues to promote the "Notify Me" feature appearing on the City's website.
This feature sends email alerts to subscribers when formal solicitations are posted on the City's
website. In addition to the City's website, formal solicitations are posted on Demand Star, a
subscriber service that connects business and government. The intention is to provide high
quality services to City Departments and maximum benefits to the taxpayers of the City by
ensuring maximum participation to the City's formal solicitations.
PERSONNEL DIVISON
The Personnel Division continues to update and improve the City's employment portal, which has
significantly reduced the time to post and fill open positions, including volunteer positions, by
allowing supervisors and hiring managers to review candidates, make notes on candidate profiles,
and schedule interviews on a uniform platform. The City's employment portal also ensures
compliance with the Florida Department of Revenue new hire reporting requirements.
The Personnel Division has implemented several wellness events and competitions aimed at
engaging employees and motivating them to monitor and improve their health. Wellness
Wednesdays and Fruit Fridays promote a healthier workforce and encourage employee
involvement and participation. Overall employee health ultimately leads to lowered health
insurance premiums. Additionally, the Personnel Division held a wellness fair, which was huge
success with excellent employee and vendor turnout. City employees received free biometric
screenings, eye exams, participated in several interactive stations including an obstacle course,
and received health and wellness information from over 20 local in -network providers. The City of
South Miami, through the Personnel Division, will continue to create Wellness initiatives to instill
a healthier lifestyle for employees and their families.
The Personnel Division continues to ensure the City participates and properly complies with the
Florida Drug Free Workplace Program, including administering quarterly random drug testing,
which ultimately aides in the reduction of worker's compensation premium costs.
The Personnel Division provided seminars and trainings for employees including Sexual
Harassment, Anti -Discrimination, Anti -Bullying, Diversity and Inclusion training, which also
covered updated Family Medical Leave Act and Americans with Disabilities Act information for 27
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 15
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f e-)
South Miami
THE CITY OF PLEASANT I WING
directors, supervisors, and upper level management.
The Personnel Division creates and distributes a monthly employee newsletter containing
upcoming events, employee spotlights, departmental accomplishments, and important
announcements. The employee newsletter aids in widespread communication and boosting
employee morale.
The Personnel Division continues to review and update the Employee Policies and Procedures
Manual as needed by state and federal mandates. All employees are provided ongoing
communications regarding updates and changes to policies, processes and/or procedures.
PUBLIC WORKS AND ENGINEERING DEPARTMENT ACCOMPLISHMENTS
BUILDING MAINTENANCE
Installed posts for parking meters throughout the City.
Removed old light fixtures from Community Center and upgraded with 21 new L.E.D light fixtures
with in interior and exterior of the building.
Installed new numbering and signs for Parking System.
Parks Facilities Improvements included:
Painted gazebo at Dison Park.
Installed electrical panel and added power to the gazebo at Dison Park.
Replaced 40-ton A/C unit at the Community Center.
Painted the Aquatic Center Building.
City Hall and Police Department Improvements included:
Painted the exterior walls of the City Hall.
Installed new LED lights upgrade in the Police Department Garage.
Installed 400 feet of pipe for fiber optic through the Police Station into the computer room.
Assisted with new magnetic keypad located on bathroom and lunchroom doors.
28
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 16
le.
SoutMiami
THE CITY OF PLEASANT LIVING
Downtown Improvements included:
Completed electrical repairs of all the GFI outlets in the Downtown
Area for the Downtown tree aesthetic lighting project. Staff
continues to monitor the outlets due to weather, vandalism and
other electrical issues which may trigger them to shut off and need
to be reset.
Completed electrical project to provide lighting on 73st
between 57ct to 58ave.
Completed the installation of the holiday tree lighting and
decorations around Downtown South Miami and City
Hall.
SOLID WASTE
To maintain great service to residents, two new heavy equipment operators have been trained in
the use of a Garbage Trucks and Cranes to serve as back up and assist during an emergency or
natural disaster.
Completed several tree pruning projects throughout the City. This was done as a response to
residents' concerns, to address safety issues and preparation for the
storm season.
The Solid Waste Division has replaced an estimate of 200 residential
garbage bins this Fiscal Year.
Filled in trash holes using recycled asphalt pavement 'RAP', which
prolongs the fill in frequency and has a better appearance in front of properties.
' ']
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 17
IU'
South Miami
THE CITY OF PLEASANT I IVINO
STREETS AND LANDSCAPING
Street Accomplishments:
Completed inspection of the City s Storm Water System as
required by the NPDES Storm Water Permit.
Coordinated and assisted our storm drain cleaning company with
the cleaning of storm water drains and pipes as result of
inspections.
Completed tree pruning throughout the City.
Remove existing landscaping and replaced with new landscaping and trees throughout the City.
Manor Lane project: Remove existing landscaping and replaced with new landscaping and trees.
Maintained sidewalks throughout the City to remove trip hazards, reducing sidewalk repairs and
harmonizing sidewalks with existing Swale elevations.
Downtown Beautification Project — In an effort to beautify the City's Downtown area the
following tasks were completed:r : . -w=w0
Trimmed all trees in the Downtown Area for visibility of Downtown
lighting system.
Re -striping of faded parking spaces throughout the area.
Removed existing damaged hedges and planted new hedges along SW 72nd Street between SW
57T^ Avenue to Dorn Avenue.
Installed new concrete garbage and recycling container 73st.
Assisted with the installation of the Downtown lighting system and perform monthly inspections.
Continue with our established program to maintain downtown South Miami and other areas free
from graffiti, pressure cleaning and gum removal.
Installed pedestrian cross walk signs on 72nd ST and throughout our Downtown crosswalk area.
Installed Holiday banners and Holiday sound system to play Holiday music throughout the
Downtown area. 30
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 18
South Miami
THE CITY OF PLEASANT LIVING
Installed new Holiday decorations in CRA area.
Citywide Beautification Project — in an effort to beautify the City of South Miami the following
tasks were completed:
1. Installed various plants and new tree at the traffic circle located at 84st and 59ave.
2. Installed various plants and new tree at the traffic circle located at 84st and 58ave.
3. Installed various plants and new tree at the traffic circle located at 82st and 59ave middle
median.
Beautification of City Parks - Assisted on beautification of Fuchs Park, Dante Fascell Park, and
Jean Willis Park. The following tasks were completed:
Stump and root removal of trees at Dante Fascell.
Installed new sod and dirt on Dante Fascell Park where new where a new Park sign was installed.
Installed new plant material surrounding new Park sign.
Trimmed trees and removed debris from Dante Fascell Park.
Major tree trimming and debris removal at Brewer Park on the South side.
Removed Debris and installed soil and sod on Dison Park.
MOTOR POOL DIVISION
Motor Pool staff attended several repair and maintenance trainings concerning the City's fleet.
Evaluate fleet inventory and performed preventive maintenance to ensure that vehicles are
operating at maximum capacity.
Removing inter -coolers from Heavy Duty trucks.
Continues with removal of truck tire cylinders as opposed to contracting it out.
Upgraded the Motor Pool with the purchase of new tools and equipment. This enabled staff to
effectively and efficiently make necessary repairs to vehicles and heavy equipment.
Continues to perform the repairs of Heavy -Duty Truck brakes.
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CITY OF SOUTH MIAMI BUDGET FY 2019-2020 19
YCASoutiami
THE CITY OF PLEASANT I IVING
Perform additional repairs on Heavy Duty trucks not previously repaired by the Motor Pool
(such as: A/C, transmissions, brakes, engine removals and front-end repairs.)
Implemented new procedure/schedule for police oil changes as well as new scheduled
maintenance for Park vans.
Implemented Preventative Maintenance Program to prevent oil and hydro leaks in the streets
throughout the City.
ENGINEERING AND CONSTRUCTION DIVISION
NPDES Permit: To ensure proper protection of our surface waters from inappropriate storm
water discharge staff compiled information necessary for and completed and submitted the
National Pollutant Discharge System (NPDES)
Municipal Separate Storm Sewer System (MS4) Report
a , \�` to Florida Department of Environmental Protection.
Storm water Drain Cleaning: Continued to provide
I, cleaning and maintenance services for stormwater
drainage inlets and
systems throughout
the City with truck mounted vacuum units. This service
provides quality assurance of the drainage structures
throughout the City and prevents flooding by maintaining the
catch basin or drain cover free of debris, thus able to absorb the
maximum capacity of stormwater from a storm event.
Grants: Coordinated with the Grants Administrator and
provided technical support for the application of several grants important for the efficient
management of the Engineering Department by seeking revenues other than from citizens for
these essential projects.
Traffic Calming Studies: Completed several traffic calming studies for Twin Lake, Cocoplumb,
Manor Lane and Pinecrest neighborhoods. Reviews will continue with Miami -Dade County
Department of Transportation and Public Works (DTPW) for implementation on recommended
traffic calming criteria.
Drainage Improvements at SW 602h Avenue and SW 83rd Street:
Completed the installation of new a new drainage system
including catch basins and exfiltration trench as well as swale re-
grading to provide for proper storm water runoff collection to
alleviate flooding at the intersection of SW 60th Avenue between
SW 83rd Street.
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 20
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THE CITY OF PLEASANT LIVING
Drainage improvements SW 59th Avenue between SW 74th Street
and SW 80v' Street: Completed the installation of new catch basins
and an exfiltration trench system to collect storm runoff. Regraded
swale areas and reconstructed the roadway. Roadway was milled
and resurfaced. Damage sidewalk was re -placed and new
pavement markings were installed.
Dante Fascell Parking Lot and Drainage Improvements: The project was completed, and it
provides additional parking and a new drainage system consisting of new inlets and exfiltration
trench as well as re -grading to provide for proper storm water runoff.
Palmer Park Parking Lot and Drainage Improvements: The project was completed, and it
provides new pavement and a new drainage system that will control and prevent storm -water
pollutant loads before it enters the Twin Lakes Canal and eliminate water flooding in the entire
park.
SW 62nd Avenue Pedestrian & Bicyclist Mobility Enhancement Project (LAP): This project
consists of design and construction of on -road and off -road trail facilities for pedestrian, bicyclists
and other non -motorized forms of transportation including sidewalks, bicycle infrastructure,
neighborhood traffic circle, curb and gutter, drainage system and roadway reconstruction along
SW 62nd Avenue between SW 70th Street and SW 851h Street. This project received Transportation
Alternative Program (TAP) Grant thru the FDOT / Miami -Dade Metropolitan Planning
Organization.
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CITY OF SOUTH MIAMI BUDGET FY 2019-2020 21
South "Miami
Road Pavement Reduction at SW 69 St & 63 Ct and SW 69 St & 63 Ave: the City provided
professional services to develop design drawings and construction oversight to install a new
roundabout at the intersection of SW 69th Street and 63'd
Avenue and reduce the amount of pavement at the radii of
SW 631d St and SW 63`d Ct to reduce the speed of vehicles
making high speed turns.
Road Grading and Improvements to the Intersection at SW
591h Ave & 87'h St: City staff and Consultant provided
professional services to develop design drawings and
construction oversight to mill and resurface the existing
roadway to alleviate drainage spot flooding due to substandard grading in the area. The scope
will consist of obtaining topographic and boundary survey and re -grading the intersection to
alleviate the spot flooding conditions by providing proper rainwater flow to the existing catch
basin.
SW 64th Street and Bike Lane Improvements: City staff and
Consultant implemented the project scope and design for
SW 64th Street and Bike Lane Improvements, a Miami Dade
County CDBG/ PHCD grant funded project. An
Environmental Phase 2 Study was completed. This project is
part of a continuing effort to enhance the transportation
system and mobility choices for the residents and visitors to
the City of South Miami as identified in the South Miami
K Intermodal Transportation Plan (SMITP). The SMITP was
completed in early 2015, with a focus on pedestrian safety and mobility. The project includes
buffered bike lanes, landscaping, signage, pavement marking and resurfacing along SW 641h
Street between SW 571h and 621d Avenue and dedicated lanes, signage and pavement marking
and roadway improvements along SW 64'h Street between SW 62nd Avenue and SW 6911 Avenue.
A main priority of this Project is to provide a safer environment for pedestrians, cyclists, and
residents through infrastructure improvements.
Citywide Greenway Sharrows: A design and construction .. k
drawings for the project, scope was prepared to install {
pavement marking symbols to alert motorists to the -_
expected lateral placement of bicyclist within the shared - 1-
lane and encourage safer passing behaviors. This project is 1-
part of a continuing effort to enhance the transportation
system and mobility choices for the residents and visitors to
the City of South Miami as identified in the South Miami Intermodal Transportation Plan (SMITP).
The SMITP was completed in early 2015, with a focus on pedestrian safety and mobility.
34
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 22
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SoutMiami
THE CITY OF PLEASANT LIVING
Sunset Drive Landscape Improvements from US#1 to SW 57th
Avenue: Public Works staff is working on developing a design
and prepare necessary construction drawings to provide shade
trees and improve the landscape within the limits of the project
as well as provide minor traffic operational improvements.
Sunset Drive Road Modifications west of 61Ct & Landscape
from US#1 to 69th Ave: Public Works staff is working on
developing a design and prepare necessary construction
drawings to provide roadway improvements in the alignment
west of SW 611t Court and improve the landscape within the -
limits of the project.
Citywide Directional Street signs replacement: The installation of the new street signs is
completed where a City of South Miami street intersect another City
of South Miami Street and where a City of South Miami Street
intersect a Miami -Dade County or State roadways. As a result of this
project there is a much clearer indication of street names and
identification or branding effect for the City, as the signs include the
new City logo. Work is on -going to upkeep and replace damage signs
throughout the City.
Welcome signs: The City of South Miami Welcome Signs are to be installed at the entryways for
the City and will include gateway monument signs to be placed at Fuchs Park on US-1 and Dante
Fascell Park, located on Red Road and a smaller entry sign to be implemented at various other
City entry sites. Construction on on -going for the gateway entry monument sign at Fuch's Park.
Sidewalk Repairs: An extensive inspection of sidewalks was conducted to identify cracks or
broken sidewalks. Repairs are on -going to remove tripping hazards along most of the sidewalks
throughout the City.
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CITY OF SOUTH MIAMI BUDGET FY 2019-2020 23
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South Miami
THE CRY OF PLEASANT LR9NC
Road Resurfacing and Reconstruction: Pursuant to the Citywide Road Resurfacing Master plan
completed in 2011, this project is based on an annual analysis performed by the City.
Road resurfacing was performed at the following locations:
SW 49`" St west of SW 6311 Ave
SW 4911 TR west of SW 63rd Ave
SW 78TH TR (67 AVE to 68 AVE)
SW 66TH AVE (72 ST to ST END)
SW 64TH CT (68 ST to 70 ST)
SW 64TH AVE (64 ST to 66 ST)
SW 65TH ST (66 AVE To 67 AVE)
SW 74H St (67 AVE to 7S TERR) —School
SW 6711 CT North of SW 741" ST
SW 63rd Ave / 72"d ST—Shelton Property
Fuchs Park Driveway Entrance
SW 5111 TR between 66-67 Ave
SW 62"d TR between 67 AVE to Street End
SW 63rd TR between 67 AVE to Street End
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CITY OF SOUTH MIAMI BUDGET FY 2019-2020 24
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South Miami
THE CITY OF PI. E\SANT IIVING
Sanitary Sewer Master Plan: The City completed the Sanitary Sewer Master Plan for sanitary
sewer upgrades throughout the City in 2016. The Sanitary Sewer Master Plan identifies areas
within the City that are currently not serviced by a public sanitary sewer system, provides
information on existing sewer systems, and includes a layout of the proposed improved systems.
The Sanitary Sewer Master Plan also establishes a priority for projects by location, the cost of
recommended projects, and estimated costs. The priority project for sub -area K was awarded
and is currently under design. Construction is dependent on budget allocation.
Pedestrian Bridge Study Over
y _ - US#1 between SW 57th Avenue
and SW 72nd Street: There are two
site alternatives based on a site
alternative study for a Pedestrian
Bridge at
the South
Miami Metrorail Station developed in May 2008. A dimensioned concept
plan was developed based on the previous sites to fit the bridge within
the existing swale areas. The selection of the best location will be
evaluated, and funding will be requested for implementation.
SW 621 Lane Striping of existing parking spaces: The contractor completed the thermoplastic re -
striping of the existing faded parking spaces along SW 62nd Lane between Sunset Drive and South
Street.
Parking Lot Re -Striping at SW 5gth Avenue and SW 7151 Street: The
contractor completed the surface lot thermoplastic re -striping of the
existing faded parking spaces as well as the stenciling of all the turning
arrows and symbols in the pavement
Brick Repairs at SW 59th Avenue (Dorn Avenue) between SW 72nd
Street and SW 731 Street: The City hired a contractor to repair loose
brick pavers on the east walkway along SW
59th Avenue (Dorn Avenue) between SW"
72nd Street and SW 73rd Street on an
approximately damaged area of 19ft by
14ft. Loose pavers were removed, and
some roots were cut as directed by City arborist to rework and
compact the base as necessary to re -install the loose pavers.
37
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 25
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THE CITY OF PLEASANT Ll\ INC,
Downtown Striping of Crossings at Various Intersections: The City
completed the paint striping of the intersection crossings in the
downtown district. The additional striping will further delineate
pedestrian crossing areas within the downtown district.
Vehicle Charging Station: The City completed the installation of a
ChargePoint Station behind the Police Station and City Hall at 6130
Sunset Drive. The scope of work included electrical work at the
existing panel, running conduit to feed the lines, trenching and
directional boring across the existing parking and installing a new
pad, by deploying EV charging, the city will be able to develop deep
marketing partnerships with EV drivers, retailers and other local
business.
Manor Lane New Sidewalk Installation Project: the City is working on a survey for the right-of-
way and develop a feasibility study for implementing sidewalks along Manor Lane between 6330
Manor Lane to SW 661h Avenue and SW 80Th Street. The Consultant will prepare a final feasibility
study documenting the project and will require Commission approval.
PLANNING AND ZONING DEPARTMENT ACCOMPLISHMENTS
Continued with the effort to update the Land Development Code, including reorganizing the
contents to remove duplicate concepts and structure the document in a more logical manner
that's easier to use. Other efforts include researching concepts and potential new regulations for
inclusion in the Code.
Completed the approval process for the redevelopment of the Shops of Sunset Place. The mixed -
use project will contain a hotel, 414 residential units, a large public plaza, office space and new
retail areas. To effectuate the redevelopment, several zoning applications were needed, including
the creation of new land use and zoning categories, and Future Land Use and Zoning Map
changes.
Amended the Comprehensive Plan "Parks and Open Space" land use category and the Future
Land Use Map to recognize The Underline as parks and open space.
Finalized a market study of the industrial area to determine the demand for more intensive
development in that area. The study then served as the framework for creating a new zoning
category that allows greater height and density and requires lower minimum parking standards.
The Zoning Map designation for the industrial area was then changed to this new district, the
Transit Oriented Development District Mixed -Use 6 (TODD (MU-6)).
Completed Future Land Use and Zoning map amendments for the area between SW 70th and 71n 38
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 26
South Miami
THE CITY OF PLEASANT LIVING
Streets and SW 59th Place and SW 61st Court to the Transit Oriented Development District from
Medium Intensity Office. Doing so creates consistency with the surrounding area in terms of
height, permitted uses and densities.
Initiated an Affordable Housing Study, in conjunction with the Community Redevelopment
Agency. The Study was identified as one of the goals of the newly updated Comprehensive Plan.
Completed a study of the Community Rating System and tactics the City can implement to
improve its score in the program. By lowering the score, owners of properties in Special Flood
Hazard Areas should see lower property insurance premiums.
Prepared an amendment to the Floodplain Ordinance to bring it into compliance with the new
regulations of the Florida Building Code.
Studied trends in minimum parking standards and prepared an ordinance eliminating standards
for properties in the Hometown District overlay. Doing so will make it easier for new businesses
to open, reduce development costs, improve the architecture of new buildings, and create a
more vibrant pedestrian experience.
Provided additional assistance in the development of plans for Madison Square, which will
provide forty (40) affordable/workforce housing units and over 12,000 square feet of commercial
space. Ground -breaking for the project is expected in the Summer of Fall of 2019.
Facilitated the review process for the redevelopment of the Winn -Dixie property. The
applications included Future Land Use and Zoning map amendments, Land Development Code
text amendments, and a request for a Special Exception for a large-scale development. As
proposed, the project consists of over 47,000 square feet of commercial space including a grocery
store, a public plaza and 301 residential units.
PARKS AND RECREATION DEPARTMENT ACCOMPLISHMENTS
PARKS CAPITAL IMPROVEMENT PROJECTS
New Identification & Marker Sidnaae at City Parks
The Parks and Recreation Department replaced the aging wood signs that have fronted city parks
for over fifteen (15) years with new, upgraded identification and marker signage at all city parks.
Each identification sign features the city logo, the South Miami logotype and tagline, and park
name; each marker consists of the sun and bird logo elements and park name.
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CITY OF SOUTH MIAMI BUDGET FY 2019-2020 27
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South Miami
THE CITY OF PLEASANT LIVING
New Thor Guard Warning Systems
The Department repaired existing Thor Guard Lightning Prediction and Warning Systems at
Murray Park and Dante Fascell Park. Two new systems were installed at Palmer Park and South
Miami Park. Thor Guard is the technology currently deployed by the City for lightning prediction.
Thor Guard is the only system that uses predictive technology to alert the public to possible
lightning strikes. The systems will warn park visitors that conditions are favorable for a lightning
strike, and a horn will sound alerting people to clear the area. Thor Guard software analyzes
current conditions including changes and shifts of earth's electrostatic atmosphere to determine
the possibility of a lightning strike in the area even when none have actually occurred.
Brewer Park
2018-2019 was an exciting fiscal year at Brewer Park. A new 40'X40'X10' ft., 4-post fabric shade
structure was installed over the existing pre-school playground structure. Furthermore, the
department replaced the existing engineer wood fiber mulch with new poured -in -place rubber
mulch surfacing under and around the playground structure and swing equipment. The rubber
surface is not only attractive and functional, but also features eco-friendly attributes and long-
term, economical savings for the City. The playground structure is fully accessible year-round and
includes an accessible pathway from the parking lot to the play equipment, water fountain, and
gazebo.
In addition, a new commercial aluminum 3-rail flat top fence system and concrete observation
platform/deck on grade were installed at the park. The new fence system replaced the
antiquated wooden fence and platform. The new aluminum fence is affordable, durable,
attractive, and will withstand reasonable weather conditions.
Dante Fascell Park
Miscellaneous Improvements: replaced flowers and installed new irrigation sprayers within the
memorial rock zone; installed engineered wood fiber (EWF) chips in playground areas in order to
help mitigate the hazards presented by falls from playground equipment; and, adding new
landscape materials within the right-of-way island located at Dante Fascell Park on the northeast
main entrance between the park's parking lot and SW 571h avenue.
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CITY OF SOUTH MIAMI BUDGET FY 2019-2020 28
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THE CITY OF PLEASANT LIVING
Through the Public Works Department, the city conducted necessary drainage improvements to
the parking lot.
Dison Park
The Department organized a ribbon cutting for the opening of a new, dynamic playground that
incorporates multiple types of play equipment and features a wide range of fun and
developmental opportunities for children. The play zone encompasses a swing area for toddlers
and grade school children, challenging play equipment, a shade awning, and poured -in -place
rubber surface. The gazebo was painted and a new irrigation system and bike rack were installed
at the park.
Dog Park
The Parks Division conducted annual maintenance in April this year by pruning trees and installing
new top soil, sod, and mulch throughout the park.
Fuchs Park
As per Resolution 238-18-15271, Department staff has engaged Marlin Engineering, Inc. to
provide construction documents for a perimeter asphalt trail around the pond and park. All
improvements within this project shall be in accordance with ADA, including access to the
existing pavilion, restroom facilities, and lakeside benches.
Gibson -Bethel Community Center
Completed construction layout plans and conducted interior renovations for four (4) restrooms,
one (1) kitchen service area, installed two (2) new bleachers, and four (4) new water fountains
throughout the community center.
Marshall Williamson Park
The Department replaced the existing engineer wood fiber mulch with new poured -in -place
rubber mulch surfacing under and around the preschool and grade school playground structures.
The rubber surface is not only attractive and functional, but also features eco-friendly attributes
and long-term, economical savings for the City. A rubber curbing is installed along the grade
school playground's perimeter and a bridging concrete path to the playground is now available.
Murray Park Aquatic Center
Installed new pop-up anchors for 3 lane lines; repainted the exterior of the facility; and, installed
a new air conditioning unit in the pump room in order reduce humidity, prevent rust build-up and
deterioration of pool equipment computer systems.
Palmer Park
Through the Public Works Department, the city conducted necessary drainage improvements to
the parking lot.
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CITY OF SOUTH MIAMI BUDGET FY 2019-2020 29
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South Miami
TNF CIO or PI EASANT LIVING
RECREATION PROGRAMS & ACTIVITIES
For its 5ch operating season the Dept. offered group learn to swim
classes, private swim lessons, and a beginner and advanced
recreation swim team. Classes were offered at various times
throughout the spring, summer and fall seasons. Twice weekly Adult
Swim Training classes were added to this year's class roster. In
addition to swim lessons, certified and experienced fitness
instructors taught Aqua Fitness class three (3) days a week.
Since 2017, the department has been a partner with the USA
Swimming Foundation Make a Splash Program. The USA Swimming=
Foundation's Make a Splash initiative is saving children's lives
through swim lessons. Through Make a Splash, the USA Swimming
Foundation partners with learn -to -swim providers, community -
based water safety advocates, and national organizations to provide swimming lessons and
educate children and their families on the importance of learning how to swim. This year the
department was awarded $4,800 to offer eighty (80) free swim lessons to low income residents.
In addition to USA Swimming Foundation funds, the Dept., in partnership with the Rotary
Foundation of South Miami, distributed fifty (50) swim lesson scholarships to low income
residents. Scholarship recipients received ten (10), thirty -minute lessons at the Murray Park
Aquatic Center.
On Monday, April 81, 2019, the South Miami Parks and
Recreation Department, in partnership with the Miami Heat,
Florida Blue and the American Red Cross, gathered
approximately seventy (70) community youth to celebrate
April Pool's Day and the kick-off this year's swim season.
Certified lifeguards taught lifesaving skills and techniques,
then kids enjoyed the afternoon at the pool with HEAT
legends Shane Battier, the Hoop Troop and Heat dancers.
On Saturday, May 18, 2019, the Parks and Recreation Department
celebrated National Kids to Parks Day by offering free admission to the
Murray Park Aquatic Center. As part of this event, families were
encouraged to participate in a digital Bingo game and everyone
received a South Miami Kids to Parks Day t-shirt and water bottle.
The Afterschool Program maintained its Department of Children and
Families ('DCF') Childcare License. Program staff completed forty (40) hours of DCF required
training while the program complied with all DCF rules and regulations for quality of care.
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 30
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THE CITY Of PLEASANT LIVING
The Afterschool Program also became an approved program, by the Florida Department of Health
Afterschool Meals Program (AMP), to offer daily healthy snacks to participants at no cost.
Funding for this program came from the U.S. Department of Agriculture, Food and Nutrition
Service.
In partnerships with the Rotary Foundation of South Miami, the Dept. offered monthly Nutrition
Classes by JuliENERGY Nutrition. Each class focused on creating healthy and fun recipes. Some
class favorites include pancakes made from scratch with healthy toppings and fruit & vegetable
smoothies.
Thanks to a generous donation by Volksblast, U-C., the Dept. offered an eight (8) week software
coding class for teens, as well as weekly STEM classes/activities for youth enrolled in summer
camp. Participants learned about various areas of engineering, marine biology and other related
disciplines.
The Home Team, a multidimensional youth -support program, visits
the Afterschool Program every Monday. Program volunteers lead
participants through activities focusing on science, technology,
engineering and mathematics (STEM). Volunteers strive to maintain
an inclusive and affirming environment that is fun for all.
As part of the Summer Camp program, the South Miami Police
Department conducted a five (5) week program called Cops and
Students Talking ("CAST"). The goal is to create positive relationships
between community youth, law enforcement and the Parks and
Recreation Department.
Continued offering Sliver Sneaker fitness center memberships, complimenting the already
existing fitness classes at the Gibson -Bethel Community Center. Chair aerobics and strength and
balance classes are offered two (2) days a week at 11 AM. Silvers Sneakers classes promote
health and wellness and are free for Sliver Sneakers members.
Offered free STEM (Science, Technology, Engineering and Mathematics) Wonder Workshops once
a month at the Gibson -Bethel Community Center. These workshops were open to children ages
five to fourteen and focused on different disciplines of engineering.
Produced six (6) 'Movie in the Park' events at Dante Fascell Park
which allowed hundreds of families to enjoy free popcorn and spend
time with family and friends in our beautiful parks.
Partnered with South Miami United Futball Club (SMUFC) for "Kick-
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CITY OF SOUTH MIAMI BUDGET FY 2019-2020 31
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THE CITY OF PIEASAnT LIVING
It" clinics for After school program and Summer Camp participants. Campers participated in sport
specific drills to enhance their soccer skills, physical fitness and ability to work as part of a team.
In addition to youth soccer, football and cheerleading, the Dept. added a winter and summer
youth basketball program it its offerings. Youth participated in twice weekly practices, weekly
games and an end of season tournament and banquet.
Approximately twenty (20) children participated in Bozo Brothers Book Club, a weekly book
club for 2nd through WIT graders. Participants read one book per month together, in the
months of January through June, and focus on improving comprehension and fluency skills.
ARTSOUTH, a South Miami based non-profit dedicated to providing arts education and
outreach in under -served communities, provided instructors to teach visual art and dance
classes as part of the Summer Camp and Afterschool Program. These activities offer
participants an opportunity for creative expression and to participate in an end of season
performance and/or exhibit.
Successfully managed tennis court reservations, private lessons, league play, adult clinics and
youth programs and camps at Dante Fascell Park, Marshall Williamson Park and Brewer Park.
Tennis operations and payments were managed through a cloud -based software,
PlaybyCourt, LLC., meant to simplify the customer experience.
JULY Is r�
National Also Recreation PARK AND RECREATION MONTH
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arc Dark assocat:'n NRPA.ORGIJULY I #GAMEONJULY i " Or_ Because emryane tleserres a great pnrR
July 2019 Parks and Recreation Month "Game On" was celebrated by offering a calendar full
of complimentary programs and activities (aqua fitness, tennis clinic, and more). The
complimentary calendar of events was designed to highlight all the exciting programs offered
in the City.
To market and promote facilities, programs and events, the Dept. mailed two (2) seasonal
Department Program Guides to over 3,200 South Miami Residents. Each Program Guide
contained information on out -of -school time programs, camps, youth athletics, fitness classes
and all other annual programs and events. The guide is also available on the City's website, at
various City facilities, and can be accessed through the monthly e-newsletter which is sent to
over 1,500 recipients.
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CITY OF SOUTH MIAMI BUDGET FY 2019-2020 32
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THE CITY OF PLEASANT LIVING
SPECIAL EVENTS
Dunkin' for Pumpkins — October 19, 2018
The fourth annual Dunkin for Pumpkins event was a huge success. This was the highest attended
aquatics event since the pool's inception. The pool was set up and ready to go with 200
pumpkins, three decorating stations, and spooky music. UM student athletes helped kids and
families at the decorating tables and staff was on hand to answer questions and converse with
guests. Our partners iSwim Academy and FIU Health came out and passed out information, swim
safety items, and provided face painting (FIU).
Safe Streets Halloween — October 31, 2018
Thousands of young witches, superheroes, ghouls and goblins of all ages, shapes and sizes
descended on Sunset Drive for a safe night of trick n' treating with family and friend. The City
had partnered with Miami Kids Magazine ("MKM"). MKM assisted with advertisement,
entertainment, and provided giveaways. Event vendors included but not limited to the city's PW,
Parks and Police Dept, Team Footworks, CVS, South Miami First National Bank, SM Baptist
Hospital, Miami Kids Magazine, Splitsville, PBS Kids and more. The event was filled with happy
little monsters, inflatables, rock climbing, pumpkin decorating stations, face painting, candy,
music!
State of the City — November 13, 2018
Mayor Philip Stoddard, Ph.D., delivered his 2018 State of the City Address at the South Miami
Hospital, Victor E. Clark Center. Food, refreshments and giveaway items were provided at the
event and all attendees got to enjoy music from the South Miami Middle School Jazz Band. Many
generous businesses including the South Miami Hospital, First National Bank of South Miami, SRS
Engineering, LAZ Parking, South Miami Garden Club and Dover Kohl & Partners helped make this
a successful event.
Turkey Drive — November 16, 2018
In collaboration with Interval International, Somerset Academy, Girl Scout Troop #252 and South
Miami Hospital, the Parks and Recreation Department held its annual Turkey Giveaway. Together 45
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 33
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THE CITY OF PLEASANT LIVING
over three -hundred (300) families received all the items needed to enjoy a full Thanksgiving meal.
Santa's Parade of the Elves — December 2, 2018
Over 80 groups/organizations and dozens of Santa's helpers marched down Sunset Drive as we
welcomed Santa to South Miami. Thousands of families lined the streets to enjoy this South
Miami tradition. After the parade a large pile of "snow" was provided for all participants to
delight in a cool down from the hot Miami sun.
Toy Giveaway — December 19, 2018
In partnership with Interval International, the City of South Miami distributed approximately 300
toys to local South Miami youth. Those who came out to the event enjoyed face -painting, arts
and crafts, free food and a special visit from Santa Claus.
Senior Games — February 21, 2019
The 4ch annual Senior Games event was held at Dante Fascell Park and
brought out approximately 200 Seniors to enjoy activities that included a
1-mile walk/run, domino tournament, horseshoes, bean bag toss and
tables tennis. Participants received a complimentary lunch while
vendors provided health related information.
Bikes, Books, BBQ Event — March 9, 2019
Parks and Recreation held its 41h annual Bikes, Books, & BBQ
event to celebrate Florida Bike Month. This year's event
included free BBQ bike rodeo, helmet give -a -way and fittings,
bike safety information, book giveaway and information on
Miami -Dade County Public Library System.
Egg Hunt —April 17, 2019
The annual East Egg Hunt was held at Marshall Williamson
Park. Over 200 local children and families got to enjoy a
searching for Easter Eggs and take pictures with the Easter
Bunny. The children also got to participate in games,
inflatables, enjoy music and face painting.
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 34
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THE CITY OF PLEASANT LIVING
Arbor Day —April 26, 2019
The Parks and Recreation Department partnered
with South Miami Garden Club and South Miami
Rotary Club to host the City's Annual Arbor Day
Celebration event at Fuchs Park. Commissioners
Welsh and Gil, City staff, and volunteers planted a
45g Wild Tamarind tree and a 45g Barbados
cherry tree. In addition, volunteers learned how
to properly install and care for new trees. The
trees planted will not only beautify the area, but
also extend the tree canopy in the city as well as
provide benefits such as cleaner air and water.
Cinco de Barko — May 4, 2019
The Parks and Recreation Department, and approximately thirty (37) furry friends and their
owners, celebrated the second annual Cinco de Barko event at the City's Dog Park. The event
featured music, food, pet obstacle courses, themed treats ('pupperitas'), and pet care
information from local pet vendors. Owners and pets participated in games such as corn hole
and frisbee. Pups played in pet -friendly ball pits and took photos with fiesta-themed back drops
and props. Reflective collars and Doggie waste bags/dispensers were given away to all
participants.
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CITY OF SOUTH MIAMI BUDGET FY 2019-2020 35
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THE CITY OF PLEASANT LIVING
411 of July Fireworks — July 4, 2019
The Parks and Recreation hosted its annual 4th of July
Celebration at Palmer Park which by all accounts was the biggest
and best 411 of July Celebration in memory. The event featured
live bands, concessions, kid's zone, and a spectacular firework
display show enjoyed by hundreds of families.
Back to School Giveaway —July 25, 2019
The Back-2-School Giveaway hosted by the Parks and
Recreation along with local businesses ensured that South
Miami students started of the year on the right foot.
Backpacks filled with supplies were distributed to over 300
Kindergarten — 12Lh grade students to help ensure another
successful school year.
CITY OF SOUTH M[AM I BUDGET FY 2019-2020 36
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THE CITY OF PLEASANT LIVING
ORDINANCES AND RESOLUTIONS ADOPTED IN FY 2019
Many of the City's efforts and changes are embodied in actions by the City Commission. The City
Commission is the policy setting board of the City. Below are the Ordinances and Resolutions
passed during fiscal year 2019.
iRAR-2AW
An Ordinance amending the City of South Miami Land Development Code, Chapter 20, Article 6,
Section 20-6.1(A)(3)(a)(iii) to conform to the Charter amendment approved by referendum at the
August 28, 2018 special election.
19-1R-23nR
An Ordinance amending Section 20-3.1(A) and (B) relating to the zoning use districts of the City's
Land Development Code including changes to make it compatible with the proposed changes to
the Comprehensive Plan and include an existing zoning district in the table of districts.
20-18-2309
An Ordinance establishing a moratorium on the execution of new parking space fee agreements
and the payment of fees pursuant to such existing agreements by businesses until the earlier of a
date certain or the date that the relevant parking provisions in the Land Development Code have
been addressed by the City Commission.
21-18-2310
An Ordinance amending the City of South Miami Land Development Code, Chapter 20 Article IV,
Section. 20-4.5.1 subsection A paragraph (3) concerning tree mitigation fee.
22-18-2311
An Ordinance adopting an amendment to the City of South Miami Comprehensive Plan to amend
the future land use category "Parks And Open Space" and to amend the Future Land Use Map of
the Comprehensive Plan, to identify the area located under the Metrorail, including The
Underline and Urban Trail , as part of the City's Parks and Open Space,
and authorizing transmittal to the Florida Department of Economic Opportunity and other review
agencies.
23-18-2312
An Ordinance amending the City of South Miami Land Development Code, Chapter 20, Article VI,
Section 20-6.1(C)(4)(c) to amend the powers of the ERPB and to make other revisions concerning
appeals.
24-18-2313
An Ordinance amending the City of South Miami Code of Ordinances, Chapter 15, to create a new
Article, Article IV titled "Chronic Nuisance" to regulate Chronic Nuisance Properties including
provisions concerning enforcement, remedies and penalties.
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CITY OF SOUTH MIAMI BUDGET FY 2019-2020 37
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THE CITY Of PLEASANT LIVING
An Ordinance amending the City of South Miami Code of Ordinances, Chapter IV Alcoholic
Beverages, Article I, Sections 4-6, titled "Definitions of establishments; hours of operation;
definition of alcoholic beverages" to revise the definitions and hours of operation
02-19-2315
An Ordinance amending the City of South Miami Code of Ordinances, Chapter 17, adding Article V
Sections 17-51 through 17-53 to provide for the regulation of shared mobility devices
03-19-2316
An Ordinance amending Chapter 13A, Section 13A-2 and adding Section 13A-23 concerning the
regulation of single -use carryout bags, plastic straws and single -use polystyrene containers, and
providing for legislative intent, definitions, and establishing prohibition of and penalties for the
use of these items
04-19-2317
An Ordinance amending the City of South Miami Code of Ordinances, Chapter 15 Article III,
Section 15-97 relating to noise exemption for Special events.
05-19-2318
An Ordinance providing for a Small -Scale Map Amendment to the City of South Miami
Comprehensive Plan Future Land Use Map (FLUM); expanding the boundary of the Transit
Oriented Development District (TODD) future land use district by re -designating certain parcels,
from Mixed -Use Commercial/Residential to Transit Oriented Development District
06-19-2319
An Ordinance amending the City of South Miami Official Zoning Map to advance Goals of the
Comprehensive Plan Future Land Use Element and the purpose of the Transit -Oriented
Development District by rezoning certain parcels from Medium -Intensity Office (MO)to Transit -
Oriented Development DistrictMixedUse5(TODD MU-5
07-19-2320
An Ordinance modifying the following sections of the Land Development Code: Section 20-3.1
Zoning use districts and purposes (A) and (B); Section 20-3.3 Permitted Use Schedule; Section 20-
3.4 Special Use Conditions; and Article VIII, Transit -Oriented Development District, Sections 20-
8.1 through 20-8.17
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THE CITY OF PLEASANT LIVING
08-19-2321
An Ordinance amending the City of South Miami Official Zoning Map to advance Goals of the
Comprehensive Plan Future Land Use Element and the purpose of the Transit -Oriented
Development District including the following rezonings: (1) certain parcels from Transit -Oriented
Development District Mixed Use 4 (TODD MU-4) to Transit -Oriented Development District Mixed
Use 5 (TODD MU-5); and (2) certain parcels from Transit -Oriented Development District Light
Industrial 4 (TODD LI-4), to Transit -Oriented Development District Mixed Use 6 (TODD MU-6).
09-19-2322
An Ordinance establishing an electric franchise with Florida Power & Light Company for
installation and powering of new LED street lighting fixtures within the City of South Miami.
I n_1 Q-727q
An Ordinance related to the fee schedule; amending Ordinance 12-18-2301 related to the tennis
fee schedule at Dante Fascell Park, community pool schedule at Murray Park Aquatic Center, and
football and cheerleading program fee schedule to revise descriptive language and fees, to add
new fees, and to'delete some fees.
11-19-2324
An Ordinance amending the City of South Miami's Land Development Code, Section 20-4.4 Off-
street parking requirements; Section 20-7.6 Parking; and Section 20-7.12 Permitted and special
uses and parking requirements.
12-19-2325
An Ordinance extending the moratorium on the execution of new parking space fee agreements
and the payment of fees pursuant to such existing agreements by businesses in the commercially
zoned districts in the City.
13-19-2326
An Ordinance amending the City of South Miami Comprehensive Plan approving the creating of
the Downtown SoMi(DS) land use category in the Future Land Use Element for a Mixed -Use
Project on The Shops at Sunset Place property and as legally described herein.
14-19-2327
An Ordinance providing for a Small -Scale Map Amendment amending the City of South Miami
Comprehensive Plan Future Land Use Plan Map from Mixed Use Commercial Residential (Four -
Story) to Downtown SoMi (DS) (195 feet) on a 9.68-acre property known as The Shops at Sunset
Place and legally described herein.
51
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 39
SouthfMiami
THE CITY OF PLEASANT LIVING
15-19-23278
An Ordinance pursuant to Section 20-5.7 and other applicable provisions of the City of South
Miami Land Development Code creating ARTICLE XII. — Downtown SoMi (DS) District Regulations;
modifying Section 20-3.1 Zoning use districts and purposes (A) and (B); modifying Section 20-
3.3(D) Permitted Use Schedule; creating Section 20-3.3(F) Outdoor Seating/Dining Within the
Downtown SoMi (DS) Zoning District; modifying Section 20-3.5(B) and (C) Dimensional
requirements; creating Section 20-3.5(1) Dimensional Requirements Downtown SoMi District;
modifying Section 20-3.6 Supplemental regulations; modifying Section 20-4.3 Sign regulations;
modifying Section 20-4.5 Landscaping and tree protection requirements for all zoning districts;
modifying Section 20-4.5.1 Tree protection; modifying Section 20-5.11 Site plan review
approvals; modifying Section 20-6.1 Administrative entities in order to effectuate a Mixed -Use
Project on the Shops at Sunset Place property as legally described herein.
1 A_1 Q_7a<7Q
An Ordinance pursuant to Section 20-5.7 and other applicable provisions of the City of South
Miami Land Development Code providing for a Map Amendment to the City of South Miami
Official Zoning Map from Specialty Retail (SR) to Downtown SoMi (DS) on a 9.68-acre property
known as The Shops at Sunset Place and as legally described herein.
17-19-2330
An Ordinance pursuant to Section 20-5.7 and other applicable provisions of the City of South
Miami Land Development Code, providing for a Map Amendment to the City of South Miami
Official Zoning Map to remove the Hometown District Overlay designation on a 9.638-acre
property known as The Shops at Sunset Place.
18-19-2331
An Ordinance amending Chapter 2, Article I Section 2-2.1(K) titled "DECORUM" of the City of
South Miami's Code or Ordinances.
1 Q_1 Q_7gg7
An Ordinance amending the City of South Miami Land Development Code, Chapter 20, Article VI,
20-6.2 to make revisions.
20-19-2333
An Ordinance amending the City of South Miami Code of Ordinances, Chapter 2 Titled
"ADMINISTRATION AND CITY GOVERNMENT", Articled III titled "BOARDS AND COMMITTEES", to
establish an Audit Committee.
21-19-2334
An Ordinance amending Section 8A-5 of Chapter 8A of the City of South Miami's Code of
Ordinances concerning lobbyist registration.
52
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 40
South Miami
THE CITY OF PLEASANT LIVING
22-19-2335
An Ordinance amending the South Miami Pension Plan to implement the Collective Bargaining
Agreements between the City of South Miami and the American Federation of State, County and
Municipal Employees, AFL-CIO, City Employees Local 3294, the Florida State Lodge, Fraternal
Order of Police, Inc., and the Dade County Police Benevolent Association, Inc. by creating Section
16-28 - Deferred Retirement Option Plan ("DROP") and amending Section 16-12 to define DROP
members.
23-19-2336
An Ordinance amending the South Miami Pension Plan to implement the Collective Bargaining
Agreements between the City of South Miami and the American Federation of State, County and
Municipal Employees, AFL-CIO, City Employees Local 3294, the Florida State Lodge, Fraternal
Order of Police, Inc., and the Dade County Police Benevolent Association, Inc. as well as
Implement Changes for Members who are not covered under a Collective Bargaining Agreement;
by amending Section 16-12, "Definitions"; by amending Section 16-13, "Eligibility"; by amending
Section 16-14, "Pension benefits and retirement dates"; by amending Section 16-17,
"Termination"; and by amending Section 16-19, Contributions".
185-18-15218
A Resolution authorizing the City Manager to procure football referee services from South Florida
Football Officiating Association during fiscal year 2018-2019.
186-18-15219
A Resolution authorizing the City Manager to waive rental and security deposit fees for the use of
the Education Room at the Gibson -Bethel Community Center by the Girl Scout Council of Tropical
Florida, Troop #1835 of South Miami.
187-18-15220
Resolution confirming the reappointment of Officer Robert Bukens to serve on the Board of
Trustees/Police Officers Retirement Trust Fund for a two-year term ending July 5, 2019.
188-18-15221
Resolution confirming the re -appointment of Officer Jose Lopez to serve on the Board of
Trustees/Police Officers Retirement Trust Fund for a two-year term ending July 5, 2019
189-18-15222
A Resolution authorizing the City Manager to enter into a multi -year contract with AT&T for the
installation and supply of an internet circuit that provides connectivity for the City's public Wi-Fi
in the downtown area.
190-18-15223
A Resolution authorizing ROK:BRGR to host its 5th Annual Fall Festival on 73rd Street from 58th
Avenue to 58th Court.
53
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 41
i
Southkiami
THE CITY OF PLEASANT l WING
191-18-15224
A Resolution of the Mayor and City Commission of the City of South Miami declaring South Miami
a cancer -conscious community and designating a non-profit cancer research organization as the
recipient of the City's available funds for charitable donations
192-18-15225
A Resolution amending Resolution No. 186-17-14987 to extend the expiration of the Special Use
approval for a General Restaurant at 4000 SW 57th Avenue
193-18-15226
A Resolution deferring the second reading of the Fellowship Church proposed amendments to
the Future LandUse Map of the City of South Miami's Comprehensive Plan and the zoning map
concerning the Fellowship Church property generally located northwest of the intersection of SW
72nd Street and SW 67th Avenue
194-18-15227
A Resolution authorizing City Manager to enter into a multi -year agreement with Becker &
Poliakoff for Lobbying and Consulting Services.
195-18-15228
A Resolution authorizing the City Manager to enter into a multi -year agreement with Compuquip
Technologies, LLC an authorized reseller of Check Point LTD, for maintenance and subscription
service for the Police firewall appliance
196-18-15229
A Resolution approving Commissioner Liebman's (Group Seat II) request to extend the term limits
for Bradley Cassel, and to re -appoint him to serve on the Pension Board for the South Miami
Pension Plan for an additional two-year term ending October 31, 2020.
197-18-15230
A Resolution of the Mayor and City Commission for the City of South Miami thanking Fausto
Gomez & Manny Reyes for their many years of service
198-18-15231
A Resolution authorizing the City Manager to expend an amount not to exceed $45,000 for
Miami -Dade Water and Sewer Department to cover the water and waste water payments for City
facilities
199-18-15232
A Resolution authorizing the City Manager to expend an amount not to exceed $115,000 for
Florida Power and Light to cover the electrical invoicing for City Facilities.
54
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 42
South Miami
THE CITY OF PLEASANT LIVING
200-18-15233
A Resolution authorizing the City Manager to expend an amount not to exceed $140,000 for
Florida Power and Light to cover the electrical invoicing for street lighting.
201-18-15234
A Resolution authorizing the City Manager to expend an amount not to exceed $769,000, for
Miami Dade County to cover solid waste disposal payments for disposal of solid waste.
202-18-15235
A Resolution authorizing the City Manager to expend an amount to exceed $93,000 for Miami
Dade Curbside Recycling services to cover the recycling invoices for curbside recycling.
203-18-15236
A Resolution authorizing the City Manager to purchase a Street Sweeper from Environmental
Products of Florida and to piggyback on the Florida Sheriffs Association Contract.
204-18-15237
A Resolution waiving certain special event fees and authorizing the City Manager to permit
Chamber South to hold its 47th annual South Miami Art Festival on November 17TH and 18TH,
2018 in downtown South Miami, 72nd Street (Sunset Drive) from South Dixie Highway to 57th
Avenue (Red Road
205-18-15238
A Resolution authorizing the City Manager to purchase a video encoder from Niagara Video
Corporation that will enable the City's to broadcast public meetings to the AT&T U-verse
channel.
206-18-15239
A Resolution approving Commissioner Welsh's (Group Seat III) request to extend the term limits
for Helene Valentine, as the representative of Group Seat III, to serve on the Green Task Force for
an additional two-year term ending November 6, 2020.
207-18-15240
A Resolution authorizing the City Manager to execute a professional services agreement with
TischlerBise, Inc. for professional services related to the "Impact Fee Study for Parks and
Recreation Land Acquisition
208-18-15241
A Resolution authorizing the City Manager to purchase goods and services from Florida State
Refrigeration, Inc. for the supply, delivery, and install of a new A/C unit at the Gibson -Bethel
Community Center.
55
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 43
South Miami
THE CITY OF PLEASANT LIVING
209-18-15242
A Resolution authorizing the City Manager to negotiate a multi -year lease agreement with Canon
Financial Services, Inc., for multifunctional copier equipment onto a piggyback agreement with a
State of Florida Contract No. 600-000-11-1.
210-18-15243
A Resolution authorizing the City Manager to execute the FY2018 Community Development Block
Grant (CDBG) Agreement with Miami -Dade County for the South Miami Senior Meals Program.
211-18-15244
A Resolution authorizing the City Manager to execute Amendment One to the agreement for the
Gibson -Bethel Community Center Renovation project with Miami -Dade County.
212-18-15245
A Resolution authorizing the City Manager to purchase and install a vehicle charging station for
City Hall from LilyPad EV onto a piggyback agreement from Sourcewell, a governmental service
purchasing cooperative.
213-18-15246
A Resolution authorizing the City Manager to purchase goods and services from Florida State
Refrigeration Inc. for the supply, delivery, and installation of a new Trane 5 Ton A/C unit at the
Police Station.
21 a-1 9-152a7
A Resolution authorizing the City Manager to permit Das Renn Treffen to hold its 5th annual DRT
Porsche Car Show on February 9th and loth, 2019 in downtown South Miami and for a waiver of
certain special event fees.
215-18-15248
A Resolution authorizing the City Manager to permit VolksBlast, Inc. to hold its annual Car Show
event on Sunday.. January 27, 2019, on 72nd Street (Sunset Drive) from South Dixie Highway to
57th Avenue (Red Road) and to waive certain City fees.
216-18-15249
A Resolution authorizing the City Manager to purchase a 2019 Ford F-150 Extended Cab 4WD
truck from Duval Ford, LLC through the Sheriffs Contract FSA18-VEL26.0.
217-18-15250
A Resolution authorizing the City Manager to execute a fiscal -year agreement with Sunshine
Gasoline Distributors, Inc. for the purchase and delivery of bulk fuel gasoline and diesel for the
City's vehicle fleet and equipment.
56
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 44
South Miami
THE CITY OF PLEASANT LIVING
218-18-15251
A Resolution authorizing the City Manager to negotiate and enter into a contract with Bacallao
Construction & Engineering Development LLC for parking area and drainage construction
improvements to Palmer Park.
219-18-15252
A Resolution authorizing the City Manager to expend an amount not to exceed $9,986 with
Gabriel Roeder Smith & Company to perform an Actuarial Projection Study of adding additional
positions to the Administration Management Service Class (AMSC) and provide for an annual
open enrollment period for members who previously elected to participate in the City's defined
contribution plan to join as second tier members as well as to prepare an Actuarial Impact
Statement including a Deferred Retirement Option Program (DROP) in the City of South Miami
Pension Plan.
220-18-15253
A Resolution authorizing the City Manager to enter into multi -year a Marketing Licensing
Agreement with Utility Services Partners d/b/a Service Line Warranties of America, onto a
piggyback agreement from the City of Miramar, who administers the National League of Cities
Service Line Program offered to City residents on a voluntary basis to assist residents with sewer
and water line repairs or replacements.
771-1 RA S7Sd
A Resolution rescheduling the City Commission meeting of Tuesday, December 18, 2018.
777-1 R-1 S7SS
A Resolution rescheduling the City Commission meeting of Tuesday, January 1, 2019.
223-18-15256
A Resolution re -appointing Alfredo Riverol, to serve on the Pension Board for a two-year term
ending December 30, 2020.
224-18-15257
A Resolution related to a request pursuant to Section 20-4.5.1(A)(3) of the Land Development
Code, to waive the tree mitigation fee for a property located at 7410 SW 63 Court.
225-18-15258
A Resolution related to a request pursuant to Section 20-4.5.1(A)(3) of the Land Development
Code, to waive the tree mitigation fee for a property located at 6471 Sunset Drive.
226-18-15259
A Resolution deferring the second reading of the Fellowship Church proposed amendments to
the Future Land Use Map of the City of South Miami's Comprehensive Plan and the zoning map
concerning the Fellowship Church property generally located northwest of the intersection of SW
72nd Street and SW 67th Avenue. 57
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 45
Southkiami
THE CITY OF PLEASANT LIVING
227-18-15260
A Resolution authorizing the City Manager to enter into multi -year agreement with Florida
Sidewalk Solutions, LLC., by piggybacking onto its agreement with the Town of Miami Lakes for
Repairs of Sidewalk Trip Hazards within the City.
228-18-15261
A Resolution appointing Gray Read to serve on the Green Task Force for a two-year term ending
December 13, 2020.
229-18-15262
A Resolution authorizing the City Manager to enter into a consulting services agreement with
ADAAG Consulting Services for a compliance evaluation of City park facilities with Title II of the
2010 American Disabilities Act Accessibility Guidelines for Building and Facilities.
230-18-15263
A Resolution authorizing the City Manager to execute a professional service work order to EAC
Consulting Inc., for a Traffic Study in the area bounded by SW 64th Street to SW 65th Terrace and
SW 65th Avenue to SW 67th Avenue.
231-18-15264
A Resolution authorizing the City Manager to execute a professional service work order to SRS
Engineering, Inc., for a Traffic Study along SW 65th Avenue from SW 49th Street to SW 53rd
Terrace.
232-18-15265
A Resolution authorizing the City Manager to execute a professional service work order to Marlin
Engineering Inc., for a Traffic Study along SW 65 PL between Manor Lane and SW 75 TR and along
SW 75th TR between SW 67 AV to SW 65 PL
733-1 R-1 USA
A Resolution authorizing the City Manager to execute a professional service work order to Stantec
Consulting Services Inc., for a Traffic Study along SW 74th Street between SW 63rd Avenue and
SW 65th Avenue.
234-18-15267
A Resolution authorizing the City Manager to execute and issue a professional service work order
to Stantec Consulting Services Inc., for a new roundabout at the intersection of SW 69th Street
and SW 63rd Avenue and to narrow the roadway width at the intersection of SW 69th Street and
SW 63rd Court.
235-18-15268
A Resolution authorizing the City Manager to execute a professional service work order to Marlin
Engineering Inc., for a Traffic Study along SW 84th Street from SW 57th Avenue to SW 62nd
Avenue.
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 46
58
South Miami
THE CITY OF PLEASANT LIVING
236-18-15269
A Resolution authorizing the City Manager to execute a professional service work order to Stantec
Consulting Services Inc., for roadway and grading Improvements at the intersection of SW 59th
Avenue and SW 87th Street.
237-18-15270
A Resolution authorizing the City Manager to negotiate and to enter into a contract with Neon
Sign Solutions, Inc. for fabrication and installation of new identification and marker signage at
multiple city parks.
238-18-15271
A Resolution authorizing the City Manager to negotiate and enter into a contract with Marlin
Engineering, Inc. to complete construction documents for a perimeter asphalt trail at Fuchs Park.
239-18-15272
A Resolution relating to a Waiver of Plat application to allow for the subdivision of property
located at 7250 SW 68 Court so as to allow 50 feet to be added to the adjacent property at 7300
SW 68 Ct.
001-19-15273
A Resolution authorizing the City Manager to renew the City's Microsoft 365 license software for
one-year from SHI International Corp., an authorized contractor for Microsoft, through a
piggyback agreement with the State of Florida Contract No. 43230000-15-02.
002-19-15274
A Resolution authorizing the City Manager to purchase from Parker Systems, Extended Hardware
and Software Warranty/ Tier 2 Support and maintenance for the thirty-nine (39) pay stations, in
an amount not to exceed $27,627.20.
003-19-15275
A Resolution authorizing the City Manager to purchase one vehicle from Prestige Ford and to
install of emergency equipment purchased from Dana Safety Supply.
004-19-15276
A Resolution authorizing the City Manager to purchase defense products utilizing State Contract
46000000-15-1 for the Police Department.
005-19-15277
A Resolution authorizing the City Manager to purchase seven vehicles from Duval Ford and install
of emergency equipment with Dana Safety Supply.
006-19-15278
A Resolution authorizing the City Manager to purchase one vehicle from Prestige Ford and install
of emergency equipment with Dana Safety Supply for the Police Athletic League Unit. 59
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 47
South Miami
THE CITY OF PLEASANT LIVING
007-19-15279
A Resolution authorizing the City Manager to enter into a multi -year inter -local agreement with
Miami Dade County to participate in the Civil Citation Program.
008-19-15280
A Resolution authorizing the City Manager to enter into a multi -year agreement for the purchase
of Clear Investigative Database Resources from Thomson Reuters and License Plate Reader
Technology from Vetted Security Solutions for the Police Department.
009-19-15281
A Resolution authorizing the City Manager to negotiate and to enter into a contract with Leadex
Corporation to supply and install new poured -in -place rubber mulch surfacing at multiple City
parks
010-19-15282
A Resolution rescheduling the City Commission meeting of Tuesday, February 19, 2019.
n11-19-152R3
A Resolution authorizing the City Manager to negotiate and to enter into a multi -year contract
with South Miami United F.C., Inc. for the management of youth soccer program services at South
Miami Park.
012-19-15284
A Resolution authorizing the City Manager to adopt the City of South Miami Program for Public
Information document.
013-19-15285
A Resolution authorizing the City Manager to adopt the Repetitive Loss Area Analysis document.
014-19-15286
A Resolution directing the City Clerk to notify property owners of City initiated ordinances
changing the actual zoning map designation of their parcels under certain conditions.
015-19-15287
A Resolution authorizing the City Manager to expend an amount not to exceed $10,000 to Miami
Dade College -School of Justice Assessment Center for the Sergeants promotional exam.
016-19-15288
A Resolution authorizing the City Manager to execute a professional service work order to SRS
Engineering Inc., for a Traffic Calming Study along SW 78th Street from SW 62"d Avenue to US #1.
A
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 48
South Miami
THE CITY Of PLEASANT LIVING
017-19-15289
A Resolution authorizing the City Manager to negotiate and enter into a contract with Calvin,
Giordano & Associates, Inc. to prepare a Monitoring Assessment Plan as part of the Florida
Department of Environmental Services (FDEP)National Pollutant Discharge Elimination (NPDES)
Program requirements.
018-19-15290
A Resolution authorizing the City Manager to permit South Miami Black Cultural Affairs
Foundation to hold its annual Unity Parade and Festival on Saturday, February 16, 2019, and to
waive applicable special event fees and insurance requirements.
019-19-15291
A Resolution ROK:BRGR to host its 11t St. Patrick's Day Festival on Sunday, March 17, 2019 along
73rd Street to 74th Street and 58th Avenue to 58th Terrace and authoring issuance of special
exception sound permit.
020-19-15292
A Resolution authorizing the City Manager to negotiate and to enter into a contract with Cunano
Builders Corporation for a new fence system and observation platform at Brewer Park.
021-19-15293
A Resolution relating to a Variance application to reduce the minimum front setback area
requirement and to increase the maximum impervious coverage requirement for a residential
townhouse building located at 6606 SW 56th Street.
022-19-15294
A Resolution authorizing the City Manager to enter into a four year contract for the continuation
of Miami Dade County's Department of Community Action and Human Services ongoing Meals
for the Elderly Program at the South Miami Plaza, 6701 SW 62"d Ave, South Miami, Florida 33143.
023-19-15295
A Resolution relating to a Waiver of Plat request to allow a subdivision of property located at
6701 SW 58 Place and as legally described herein.
024-19-15296
A Resolution of the Mayor and City Commission of the City of South Miami, Florida, urging our
U.S. Senators and Representatives to pass the Energy Innovation and Carbon Dividend Act (H.R.
763) to levy an annually increasing revenue -neutral fee on the carbon in fossil fuels at the point of
production or importation and return a dividend to all Americans.
61
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 49
Southkiami
THE CITY OF PLEASANT LIVING
025-19-15297
A Resolution relating to the review and approval of a Unity of Title request, unifying property
located at 6330 Sunset Drive ( Lots 1,2 and 3, less the North 15 feet, Block 1, Sunset Villas, Plat
Book, 15, Page 42) AND Lots 4 and 5, less the North 15 feet, Block 1, Sunset Villas, Plat Book15,
Page 42 and 7223 SW 63 Court ( Lot 6, Block 1, Sunset Villas, Plat Book 15, Page 42) all as
recorded in the Public Records of Miami -Dade County.
026-19-15298
A Resolution deferring iFidefiRit&y for nine months the second reading of the Fellowship Church
proposed amendments to the Future Land Use Map of the City of South Miami's Comprehensive
Plan and the zoning map concerning the Fellowship Church property generally located northwest
of the intersection of SW 72nd Street and SW 67th Avenue.
027-19-15299
A Resolution authorizing the City Manager to purchase a Ford F-150 Truck from Coggin
Automotive Corp.
028-19-15300
A Resolution authorizing and instructing the City Manager to settle the case of Gonzalez.
029-19-15301
A Resolution of the Mayor and City Commission for the City of South Miami, Florida, supporting
changes in the statewide calculation of the District Cost Differential (DCD) formula, and urging the
Florida Senate and Florida House of Representatives to pass SB 1284 and HB 103.1.
n3n-1q-153n7
A Resolution of the Mayor and City Commission requesting the Governor and Legislature to
protect the lives of police officers by changing the law to increase the transparency of driver side
windows and make it mandatory for drivers at traffic stops to fully lower their windows.
031-19-15303
A Resolution authorizing the City Manager to purchase property located at 7435 SW 66 Avenue,
South Miami, Florida for the purpose of establishing an additional City park.
032-19-15304
A Resolution authorizing the City Manager to issue a purchase order to Riddell, Inc. for the
reconditioning of two -hundred (200) Victor -I youth football helmets.
033-19-15305
A Resolution relating to budget; authorizing a transfer of $5,000 from account No. 001-1310-513-
9920 City Manager General Contingency to account No. 001-1310-513-4070, City Manager Travel
and Conference account.
A
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 50
South Miami
THE CITY OF PLEASANT LIVING
034-19-15306
A Resolution authorizing the City Manager to enter into a contract and expend an amount not to
exceed $35,000 to Partners for Economic Solutions for the completion of a housing study.
035-19-15307
A Resolution authorizing the City Manager to negotiate and to enter into a contract with Canyon
Construction, Inc., for the installation of a new gateway monument sign to be placed at Fuchs
Park.
036-19-15308
A Resolution of the Mayor and City Commissioners of the City of South Miami, calling upon
Eduardo F. Cora, president of the Miami -Dade County Fair & Exposition, Inc., and its Board of
Directors to prohibit gun shows
on public property and specifically at the Miami -Dade -County Fairgrounds.
n37-19-153n9
A Resolution authorizing the City Manager to execute a professional service agreement with the
Corradino Group for the development of a 20-year Water Supply Facilities Work Plan Update
consistent with the Florida Statutes and associated amendments to the Comprehensive Plan.
038-19-15310
A Resolution of the Mayor and City Commissioners of the City of South Miami, creating a Sister
Cities Committee and a Liaison Officer.
039-19-15311
A Resolution of the Mayor and City Commissioners of the City of South Miami opposing the
rezoning application for the properties located at 6790 through 6880 S.W. 80th Street, Miami,
Florida
040-19-15312
A Resolution concerning an appeal of the Planning and Zoning Director's intent to issue a tree
removal permit for the property located at 6471 Sunset Drive.
041-19-15313
A Resolution authorizing the City Manager to permit Taco Craft Miami, LLC. to hold its annual
Cinco in SoMi Block Party on Sunday, May 5, 2019.
042-19-15314
A Resolution authorizing the City Manager to permit a Plant in Every Classroom Inc. to host a
fundraiser to be held at Dante Fascell Park on Saturday, May 4th, 2019 and to waive all special
event fees.
63
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 51
SouthfMiami
THE CITY OF PLEASANT LIVING
043-19-15315
A Resolution authorizing the City Manager to enter into an agreement with Envirowaste Services
Group, Inc. by piggybacking onto its agreement with the City of Doral for storm drain system
cleaning and maintenance services within the City.
044-19-15316
A Resolution authorizing the City Manager to execute a professional service work order to Marlin
Engineering Inc., to prepare a "No Large Truck Zone" and "Parking Elimination" study of SW 721d
Street from US#1(SR-5) to SW 57th Avenue (Red Road).
045-19-15317
A Resolution authorizing the City Manager to issue a professional service work order to Stantec
Consulting Services, Inc., to perform a survey and develop feasibility study for the propose
construction of a new sidewalk along the side of Manor Lane between 6330 Manor Lane and SW
80th Street and SW 66th Avenue.
046-19-15318
A Resolution of the City of South Miami, Florida, establishing a "Mission Statement.
047-19-15319
A Resolution retaining Thomas F. Pepe, Esquire, as the City Attorney for the City of South Miami
and instructing the City Manager to sign the City Attorney's multi -year contract.
048-19-15320
A Resolution relating to the review and approval of a Unity of Title request, unifying property
located at 6001 SW 64 (Lots 66 and 67, Block 11, Franklin Subdivision, Plat Book 5, Page 34) as
recorded in the Public Records of Miami -Dade County.
049-19-15321
A Resolution of the Mayor and City Commissioners of the City of South Miami calling upon
Congress to promote reforestation of cleared land as a means of lowering existing atmospheric
carbon and increasing natural carbon sequestration and suggestions to supporters of the Green
New Deal regarding the sequestration and suggestions to supporters of the Green New Deal
regarding the sequestering of existing atmospheric carbon.
050-19-15322
A Resolution authorizing the City Manager to negotiate and enter into a multi -year contract with
Becker & Poliakoff, P.A. for Federal Lobbying Services and related consulting services.
051-19-15323
A Resolution of the Mayor and City Commissioners of the City of South Miami instructing the City
Attorney to draft an amendment to the Land Development Code that defines impermeable
surface as including 4 or more inches of crushed and compacted rock.
64
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 52
South(emiami
THE CITY OF PLEASANT LIVING
052-19-15324
A Resolution pursuant to new ARTICLE XII Downtown SoMi District Regulations and ARTICLE V
Procedures and Applications and other applicable provisions of the City of South Miami Land
Development Code approving a request by FRIT Shops at Sunset Place Fee Owner, LLC for Site
Plan approval for a Mixed -Use Project consisting of Retail, Office, Residential and Hotel
components on The Shops at Sunset Place property as legally described herein.
053-19-15325
A Resolution of the Mayor and City Commissioners of the City of South Miami opposing the Small -
Scale Amendment to the Miami Dade County Comprehensive Development Master Plan
application for the properties located at 6790 through 6880 S.W. 80th Street.
054-19-15326
A Resolution appointing Matthew Childers to serve on the City of South Miami Audit Committee
for a term not to exceed twelve months.
055-19-15327
A Resolution appointing Bradley Cassel to serve on the City of South Miami Audit Committee for a
term not to exceed twelve months.
056-19-15328
A Resolution authorizing the City Manager to permit Team FootWorks Educational and Fitness
Corporation to hold its 31st annual Twilight 5K Run/Walk event and to waive the cost of parking
meters.
057-19-15329
A Resolution authorizing the City Manager to permit Rotary Foundation of South Miami, Inc. to
hold its 36th annual South Miami Rotary Art Festival on February 22nd and 23rd, 2020 and to
waive certain special event fees and the necessary Notification/Petition Form.
058-19-15330
A Resolution authorizing the City Manager waive entrance fees at Murray Park Aquatic Center on
Saturday, May 18, 2019 in observation of National Kids to Parks Day.
059-19-15331
A Resolution of the Mayor and City Commission of the City of South Miami committing to
promote the goal of the Sierra Club's "Ready for 100" campaign to transition the entire City to
100% clean and renewable energy within the City of South Miami by the year 2040.
060-19-15332
A Resolution of the Mayor and City Commissioners of the City of South Miami authorizing the
payment of attorney fees related to the City of South Miami, et al. vs. Carlos Rodriguez case.
65
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 53
SouthfMiami
THE CITY OF PLEASANT I WING
061-19-15333
A Resolution of the Mayor and City Commissioners of the City of South Miami retaining conflict
counsel to provide legal services concerning the City Attorney's contract.
062-19-15334
A Resolution authorizing the City Manager to negotiate and to enter into a multi -year contract
with AGC Electric Inc. (primary) and Zone Electric Corp. (secondary) for electrical services —as
needed —at city -owned facilities and parks.
063-19-15335
A Resolution authorizing the City Manager to negotiate and to enter into a multi -year contract
with Air B School Bus Transportation Inc. for transportation services on an as -needed basis.
064-19-15336
A Resolution authorizing the City Manager to execute the FY2018 Community Development Block
Grant (CDBG) Agreement with Miami -Dade County for the Marshall Williamson Park Crime
Prevention Through Environmental Design Project.
065-19-15337
A Resolution of the City of South Miami authorizing the City Manager to execute the fiscal year
2017 Edward Byrne Memorial Justice Assistance Grant (JAG) Agreement for the purchase of three
tablet computers for South Miami Police Officers in the amount of $4,037.
066-19-15338
A Resolution authorizing the City Manager to permit and to waive special event fees associated
OrchidMania of South Florida's 21st annual "Orchids in the Park" fundraiser to be held at Dante
Fascell Park on Saturday, May 25th and Sunday, May 26th, 2019.
067-19-15339
A Resolution authorizing the City Manager to permit and to waive special event fees associated
OrchidMania of South Florida's 21st annual "Orchids in the Park" fundraiser to be held at Dante
Fascell Park on Saturday, May 25th and Sunday, May 26th, 2019.
068-19-15340
A Resolution of the Mayor and City Commission for the City of South Miami authorizing the
Mayor to sign a pledge to support and collaborate with municipalities, nonprofits, and institutions
in the implementation of Resilient305.
069-19-15341
A Resolution of the Mayor and City Commission for the City of South Miami authorizing the
Mayor to sign a pledge to support and collaborate with municipalities, nonprofits, and institutions
in the implementation of Resilient305.
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 54
I11'
South Miami
T]IE CITY OF PLEASANT LIVING
070-19-15342
A Resolution authorizing the City Manager to negotiate a multi -year contract with Republic
Parking Systems, LLC/Lanier Parking Holdings, LLC for Parking Enforcement Management Services.
071-19-15343
A Resolution authorizing the City Manager to execute a professional service work order to EAC
Consulting, Inc. for the completion of construction documents for a proposed restroom-
concession facility at South Miami Park.
072-19-15344
A Resolution authorizing the City Manager to permit ArtSouth of South Miami to host a South
Miami Arts Cooperative event to be held at the Gibson -Bethel Community Center on Saturday,
June 22, 2019 and to waive all special event fees associated with it.
073-19-15345
A Resolution authorizing the City Manager to negotiate and to enter into a contract with Tadeos
Engineering, LLC for construction renovation services at the Gibson -Bethel Community Center.
074-19-15346
A Resolution authorizing the City Manager to purchase from Parker Systems, a sole source
distributor for T2 Systems Canada, Inc., f/k/a/ Digital Payment Technologies, Corp., a Canadian
federal corporation authorized to transact business in the State of Florida, five(5) new model, Luke
II, Multi -Space Pay Stations.
075-19-15347
A Resolution authorizing the City Manager to procure services from ARBE, LLC d/b/a Engineering
for Kids for summer STEM classes at the Gibson -Bethel Community Center.
076-19-15348
A Resolution of the City of South Miami authorizing the City Manager to execute all future
Edward Byrne Memorial Justice Assistance Grant (JAG) Agreements wherein the grant amount is
for $5,000 or less.
077-19-15349
A Resolution authorizing the City Manager to execute a grant agreement with Miami -Dade
County for the City of South Miami SoMi Tree Planting Project in an amount not to exceed
$9,400.
67
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 55
SouthfMiami
THE CITY OF PLEASANT LIVING
078-19-15350
A Resolution authorizing the City Manager to expend $10,564 with Rehrig Pacific Company for the
purchase of new residential garbage containers.
079-19-15351
A Resolution authorizing the City Manager to execute a professional service work order to SRS
Engineering, Inc., for a Pedestrian Bridget Feasibility and Preliminary Design for crossing at US#1
at 70th Street and US#1 and 711
A Resolution authorizing the City Manager to procure a new water trailer from Multiquip Inc., by
piggybacking onto its contract with a Minnesota governmental agency known as Sourcewell.
081-19-15353
A Resolution directing the City Clerk to notify certain property owners of proposed changes to the
Comprehensive Plan, Future Land Use Map, Land Development Code and Zoning Map.
082-19-15354
A Resolution amending Resolution No.125-17-14926 to extend the expiration of the Special Use
approval for an increase in height from two stories to three stories for a Mixed -Use Project on the
West Madison Square property as legally described herein.
083-19-15355
A Resolution amending Resolution No. 126-17-14927 to extend the expiration of the Variance
approval for a reduction in the number of parking spaces provided for a Mixed -Use Project on the
East Madison Square property as legally described herein.
084-19-15356
A Resolution amending Resolution No. 203-17-15004 to extend the expiration of the Special Use
approval for an increase in height from two stories to three stories for a Mixed -Use Project on the
West Madison Square property as legally described herein.
085-19-15357
A Resolution amending Resolution No. 123-17-14924 to extend the expiration of the Variance
approval for a reduction in the number of parking spaces provided for a Mixed -Use Project on the
West Madison Square property as legally described herein.
• :
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 56
I1'
South Miami
THE CITY OF PIE CSANT LIVING
ENERAL FUND BUDGET SUMMARY
GENERAL FUND EXPENDITURES
At the July 16, 2019, City Commission Meeting, the Commission adopted the ceiling rate of
4.3000 mils per $1,000 of the taxable value, however at the Final Budget Hearing an official rate
will be adopted. Below please find the historical data of the City's millage for the past 10-years.
8.000
7.000
6.000
5.000
4.000
3.000
2.000
1.000
0.000
CITY OF SOUTH MIAMI MILLAGE COMPARISON CHART
FY 2000 TO PROPOSED FY 2020
O O O O O O O O O O O O O O O O O O O O O
N N N N N N N N N N N N N N N N N N N N N
LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL
The average taxable homestead residential value in South Miami as of July 1, 2018, was
$250,927. At the adopted millage rate set of 4.3000 mills, this property would be responsible for
$3,621 in County, School and other taxes, and South Miami property taxes of $1,079 for a total of
$4,700. As you can see, the City portion of an average tax bill for a South Miami residential
property is only 22%, a very small percentage of the total bill which equates to $2.96 a day for
that average property.
The average taxable homestead residential value in South Miami as of July 1, 2019, was $251,456,
he average property owner will pay approximately $3,629 in County, School, and other taxes and
$1,081 in property taxes to South Miami for a total of $4,710. This is only an increase of $2 or
approximately one cent per day, for the City of South Miami portion over last year, which is
excellent, considering the rise in the cost of services and products based on the average taxable
homestead residential value.
During the budget development process, the City focused on Commission -established priorities,
departmental goals, and citizen needs to determine which services should be funded and to what
level. The goals and objectives for each Department are highlighted at the beginning of each
respective section of the budget. 69
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 57
Southf iami
THE CITY OF PLEASANT LIVING
The information contained in this budget provides a level of financial detail for the Commission
and the public in order to provide a clear vision and openness to the budgetary process. Please
find a list of the specific expense items by Department and Division, taken together for FY 2019-
20.
CONSOLIDATED ITEMS DETAIL
BY DEPARTMENT FOR FY 2019-20
F/T P/T FICA HEALTH W/C FUEL PEN ICMA AUTO
DEPARTMENT 1210 1310 2110 2310 2410 5230 2210 2220 4515
CITY COMMISSION
62,000
0
4,743
38,192
186
0
0
0
0
CITY CLERK
188,278
0
14,403
22,915
565
0
14,874
0
0
CITY MANAGER
477,062
0
36,495
40,480
1,390
500
36,601
0
750
FINANCE DEPART
431,827
16,076
34,265
38,192
1,344
1,500
29,916
3,720
3,084
PROCUREMENT DIV
125,525
0
10,188
15,277
377
0
10,521
0
0
PERSONNEL DIV
140,067
0
10,715
15,277
420
0
6,535
4,015
0
BUILDING DEPART
281,768
146,580
32,769
30,554
9,092
1,204
6,174
14,253
767
PLANNING DEPART
336,657
0
25,754
38,192
1,010
108
22,631
3,513
477
CODE ENFORCE
255,901
0
19,576
30,554
10,587
2,065
20,153
0
3,500
PW OFFICE OF DIR
106,820
0
8,172
22,915
408
0
3,950
3,977
0
PW BLDG. MAINT.
94,027
0
7,576
15,277
4,889
0
7,792
0
0
PW SOLID WASTE
375,853
0
30,795
68,746
31,869
0
29,550
0
0
PW STREETS MAINT.
288,182
0
22,428
53,469
20,075
0
20,391
2,007
0
PW MOTOR POOL
147,895
0
11,620
22,915
5,258
150,000
11,952
0
50,000
PW ENG. & CONSTR
163,808
0
12,531
15,277
490
0
0
11,439
0
POLICE
3,994,288
0
329,990
450,642
111,225
133,383
411,913
26,820
74,557
PARKS & REC
345,977
0
26,467
38,192
15,569
9,378
20,549
6,011
8,357
PARKS - TENNIS
104,127
53,766
12,079
7,638
7,105
0
0
7,289
0
COMM CENTER
181,305
252,889
33,216
38,192
19,539
0
4,845
8,398
0
PARKS LAND MAINT
175,047
0
13,697
30,554
7,841
8,047
13,457
0
1,233
COMM POOL
0
53,159
4,067
0
787
0
0
0
0
TOTAL FY 2020
8,276,414
522,470
701,546
1,033,450
250,026
306,185
671,804
91,442
142,725
BUDGETED FY 2019
7,961,875
514,465
67S,652
1,033,450
217,787
306,440
707,656
85,974
132,255
all
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 58
Southf iami
THE CITY OF PLEASANT LIVING
PROPERTY TAX INFORMATION
The Miami -Dade County Property Appraiser certified the Taxable Value within the City of South
Miami at $1,987,072,238. This valuation represents a 3.59% increase from the FY 2018-19 level
of $1,918,166,785. This is due primarily to the increase in value of properties. Below please find
a detailed breakdown of the City's new taxable values by use type.
PROPERTY TYPE
2019
COUNT
2019
TAXABLE VALUE
2018
COUNT
2018
TAXABLE VALUE
SINGLE FAMILY
2,853
920,015,960
2,855
869,649,486
CONDOMINIUM
781
122,601,682
781
119,166,685
MULTI FAMILY
92
169,268,099
92
163,371,127
COMMERCIAL
641
624,969,158
640
613,482,777
INDUSTRIAL
27
12,460,049
27
11,771,665
AGRICULTURE
2
1,788,063
1
628,229
VACANT LAND
225
56,524,884
224
54,981,660
INSTITUTIONAL
35
9,340,645
35
9,183,745
GOVERNMENTAL
49
0
51
0
OTHER PROPERTIES
11
835,339
11
797,376
REAL ESTATE PARCELS
4,716
1,917,803,879
4,717
1,843,032,750
PERS PROP & CENT
ASSD
69,268,359
75,134,035
ALL ASSESSED
PROPERTY
1,987,072,238
1,918,166,785
Assuming a property owner has homestead exemption, the assessed value is limited from
ncreasing to no more than the 3% legislatively -created cap or the amount of increase in the
consumer price index (CPI), whichever is lower. If a property owner does not have homestead
exemption, the assessed value is limited from increasing to no more than 10% (the limitation
does not apply to the value applicable for school taxes). The Taxable Value is the assessed
value less any exemptions and/or classification.
This increase is attributable to continued signs of the economy stabilizing. The City experienced
an overall assessed real property value increase of $74,771,129 or 4.06%. This total is the
actual assessed taxable value for 2019.
Tangible Personal Property (TPP) consists of all property that is not real estate (land, buildings
and improvements). It includes furniture, fixtures, tools, computer equipment, machinery,
71
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 59
II1'
South Miami
THE CITY OF PLEASANT I IVINC.
office equipment, supplies, leasehold improvements, leased equipment, signage, and any other
equipment used in a business. Furniture and fixtures used in a rental unit (condo, apt, house)
are also taxable in this category. Tangible personal property assessed values decreased by
$5,865,676 or -7.81% when comparing the asset value of fiscal year 2019-2020 and fiscal year
2018-2019.
The increase in property valuations specifically from construction within the current 2019 year
is $10,997,785 which represents a decrease from the previous year of $12,938,151 or-54.05%.
The proposed millage rate of at least 4.3000 mills. This millage rate will allow the City to continue
with regular necessary services, operations and on -going projects without an increase in tax rate.
CITY OF SOUTH MIAMI GENERAL FUND REVENUES
The City of South Miami's estimated General Fund Revenues for FY 2019-2020, as provided in the
proposed budget is $19,374,708. In addition, the City's General Fund has $1,349,641 in transfer -in
from other funds, in aggregate Fiscal Year 2019-2020 total revenue amount is $20,724,349. A
breakdown of the general makeup of the City's General Fund Revenues is presented below.
22
7
General Fund Revenue Analysis FY 2019-2020
ClTaxes
3% 2% 2% ® Franchise Fees
II%
53%
❑Intergov Revenue
O Charges For Services
■ Fines and Forfeitures
O Misc Revenues
•Other Financial Sources
72
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 60
I'A'Soutiami
THE CRY OF PLEASANT LIVING
GENERAL FUND SUMMARY
FY 2019-2020
ACCOUNT ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
DEFT NO CLASSIFICATION FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
BEGINNING FUND BALANCE
8,231,683 8,161,651 6,678,375 6,678,375 5,430,696
TAXES
9,346,975
9,733,355
10,090,597
10,085,597
10,372,297
FRANCHISE FEES
1,949,486
1,903,357
2,163,003
2,027,366
2,175,883
INTERGOV REVENUE
1,514,817
1,484,591
1,380,338
1,380,338
1,410,693
CHARGES FOR SERVICES
4,163,258
4,197,731
4,232,305
4,223,141
4,316,706
FINES AND FORFEITURES
474,870
567,338
651,404
521,404
657,381
MISCELLANEOUS REVENUES
587,219
784,000
413,995
423,484
441,749
TOTAL
18,036,625
18,670,372
18,931,642
18,661,330
19,374,708
OTHER FINANCIAL SOURCES 384,465 284,465 285,965 265,215 1,349,641
DEPARTMENTS
1100
CITY COMMISSION
93,813
91,295
136,338
122,851
136,338
12DO
CITY CLERK
350,286
455,619
446,155
431,328
488,314
Iwo
CITYATTORNEY
415,080
312,353
507,552
381,195
471,639
13110
CITY MANAGER
626,151
659,017
882,959
776,477
923,790
14-10
FINANCE DEPARTMENT
1,070,824
1,120,440
1,246,084
1,230,357
1,292,190
1340
INFORM. TECH. DIVISION
357,970
372,738
453,122
453,122
521,910
1320
PROCUREMENT DIVISION
223,989
233,058
244,069
242,757
256,700
1.330
PERSONNEL DIVISION
692,372
594,486
807,395
799,118
744,869
1610
BUILDING DEPARTMENT
473,131
528,294
531,996
523,442
552,021
1620
PLANNING DEPARTMENT
561,005
548,499
593,784
582,592
573,977
1640
CODE ENFORCEMENT
322,587
337,663
371,668
361,209
383,336
1770
PW-OFFICE OF DIRECTOR
147,463
134,546
113,451
98,906
155,242
1710
PW-BLDG. MAINT.
376,957
411,496
471,801
463,774
499,391
1720
PW-SOLID WASTE
1,295,317
1,352,737
1,458,202
1,444,956
1,468,313
1730
PW-STREETS MAINT.
578,729
593,954
689,162
680,693
727,382
1760
PW-MOTOR POOL
500,293
499,136
583,288
569,373
595,670
1790
PW-ENG. & CONSTR.
139,958
184,958
206,680
203,703
220,105
1910
POLICE
5,828,094
5,885,584
6,884,888
6,602,181
7,069,174
2000
PARKS & RECREATION
623,363
640,821
721,770
706,658
738,864
2010
TENNIS
274,595
341,636
399,406
397,149
392,263
2020
COMMUNITY CENTER
584,215
581,397
695,843
680,706
674,398
1750
LANDSCAPE MAINT.
392,420
428,762
522,593
519,391
579,371
2030
COMMUNITY POOL
98,092
114,850
143,130
143,130
140,158
2100
NON -DEPARTMENTAL
103,295
1,127,030
106,000
110,419
115,000
TOTAL
16,129,999
17,550,369
19,217,336
18,525,487
19,720,415
OPERATING NET DIFFERENCE 2,291,091 1,404,468 271 401,058 1,003,934
2100 NOWDEPARTM ENT TRANSFER 2,361,123 2,887,744 1,871,537 1,648,737 2,383,041
ENDING FUND BALANCE 8,161,651 6,678,375 4,807,109 5,430,696 4,051,589 73
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 61
South Miami
THE CITY OF PLEASANT LIVING
Comparison Revenues to Expenses (100s)
2500
2000
i 1500
M
O
G
1000
500
0
) d5 O 'y 'L '3i D, �b (o A 00 � O
00 00
ti ti ti ti ti ti ti ti ti ti ti ti ti
The Government Finance Office Association (GFOA) recommends that governments adopt a
budget document for achieving and maintaining structural balance where recurring revenues are
equal to recurring expenditures in the adopted budget. The chart above compares the City's
revenues and expenses by fiscal year and meets the structural balance recommended by the
GFOA.
74
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 62
Soutkiamih
THE CITY OF PLEASAM I \,u.
GUIDE FOR READERS
The Fiscal Year 2018-2019 Annual Operating and Capital Budget for the City of South Miami,
Florida is intended to serve four purposes:
THE BUDGET AS A POLICY GUIDE
As a policy document, the budget serves to inform the reader about the organization and its
policies. The budget includes organization -wide financial and programmatic policies and goals
that address long-term concerns and issues, as well as its short-term financial and operational
policies that guide the development of the budget for the upcoming year. This budget document
details the services the City will provide during the twelve-month period from October 1, 2018
through September 30, 2019. The Departmental budget sections provide goals, objectives and
activity reports for each Department.
THE BUDGET AS A FINANCIAL PLAN
As a financial plan, the budget details the costs associated with providing municipal services and
how the services are anticipated to be funded. The General Fund Section includes a summary
and detailed description of all revenues and expenditures. The budget document explains the
underlying assumptions for the revenue estimates and discusses significant revenue trends. In
addition, there is discussion of the City s accounting structure and budgetary policies. Please
remember that the City of South Miami as virtually every other government has provisions for
amending the budget during the budget year. This is essential as priorities change and
emergencies are encountered requiring the revision of the yearly budget. This is a normal and
wise practice as it is essential for the City to be able to reflect the changing priorities of its
community.
THE BUDGET AS AN OPERATIONS GUIDE
As an operations guide, the budget details how Departments and the general fund are organized.
The budget informs the reader of all the activities, services and functions carried out by each
department. In addition, the budget provides for performance measurements of organization -
wide objectives to aid in monitoring the progress of the City. Each Departmental budget section
includes a description of the Department's function, its goals and objectives, activity reports,
authorized positions, budget highlights and the budgetary appropriation.
THE BUDGET AS A COMMUNICATION DEVICE
As a communication device, the budget provides summary information to aid the reader in
interpreting the document. Charts, graphs, tables and text are included in every section to
75
(CITY OF SOUTH MIAMI BUDGET FY 2019-2020 63
SouthfMiami
THE CITY Of PLEASANT l WING
consolidate the information.
The budget document also includes a detailed table of contents and a glossary of terms to make it
easy to locate and understand its contents. Finally, the budget includes the Budget Message
Section, which provides readers with a condensed analysis of the fiscal plans of the City for the
upcoming fiscal year.
HOW TO USE THIS DOCUMENT
This document is divided into 4 sections. The breakdown is listed below:
Introduction: This section is designed to give the reader a general look at South Miami and an
overview of the total budget and is divided into two main sections. The City Overview includes
demographic data and tables and the Financial Overview includes summary information on the
budget. Many parts of this section can be reproduced for the public and media.
Capital Improvement Program: A general description of the FY 2019 through 2023 Capital
Improvement Plan along with the funding sources is found in this section.
Fund Budgets: A description of the Departments and funds can be found in this section. A
summary of all Department expenditures is listed, along with a mission statement,
accomplishments, objectives, key activity reports, staffing requirements and budget highlights.
Appendix: This section contains a detailed personnel table and a glossary of terms and acronyms
that are used throughout the document.
76
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 64
South Miami
THE CITY OF PLEASANT LIVING
ANNUAL BUDGET PROCEDURES
In accordance with the City of South Miami Charter, Article IV, Section 2, Budget, the City
Manager shall prepare and submit to the Commission a proposed annual budget. This specific
Charter Section further details the annual budget adoption procedure as follows:
A. The City Manager shall submit to the Commission, an annual budget together with an
explanatory message 60 days prior to the beginning of the fiscal year. The budget, budget
message, and all supporting schedules shall be a public record open to public inspection by
anyone.
B. At the meeting of the Commission where the budget and budget message are submitted,
the Commission shall determine the time and place for public hearings on the budget,
where, interested persons shall be given an opportunity to be heard. The City Clerk shall
post a notice of the place and time not less than five days after the date of posting at
which time the Commission will hold a public hearing.
C. After the conclusion of said public hearings, the Commission may insert new items or may
increase, decrease or delete the items of the budget. !f the total of proposed expenditures
are increased thereby, then and in that event, the City Clerk shall post a notice setting
forth the nature of the proposed increase and listing a place and time not less than five
days after the date of posting of the public hearing thereon.
D. The budget shall be adopted by three or more affirmative votes of the City Commission
before the first day of the new fiscal year. Should the Commission take no final action on
or prior to the date, the budget, as submitted, shall be deemed to be finally adopted by the
Commission, provided that if the provision for funds in any Department or Departments
exceeds (10%) of the previous year's budget, then as to that Department or Departments
the Commission shall be deemed to have approved the previous year's budget.
E. A copy of the budget as finally adopted shall be certified by the City Manager and the
budget so certified shall be fried for the use of all Offices and Departments.
According to the Charter Article IV, Section 2 (F) (Modifications) (1) Transfer of Appropriation - At
the request of the City Manager, the Commission may at any time transfer, by resolution, any
unencumbered appropriation balance or portion thereof between general classification of
expenditure within an Office or Department. At the request of the City Manager and within the
last three months of the budget year, the Commission may transfer by Resolution any
unencumbered appropriation balance or portion thereof from one Office or Department to
another.
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THE CITY OF PLEASANT LIVING
BUDGETING AND ACCOUNTING BASIS
The accounts of the City are organized by funds and account groups, each of which is considered
a separate accounting entity. The operations of each fund are accounted for with a separate set
of self -balancing accounts, which comprise its assets, fund equity, revenues and expenditures.
In Florida, it is a requirement that the budget passed by the City Commission is balanced. A
balanced budget occurs when actual expenditures do not exceed received revenues.
As an operations guide, the budget details how Departments and the general fund are organized.
The budget informs the reader of all the activities, services and functions carried out by each
Department. Additionally, the budget provides for performance measurements of organization -
wide objectives to aid in monitoring the progress of the City. Each Departmental budget section
includes a description of the Department's function, its accomplishments, its objectives, activity
reports, authorized positions, the budgetary appropriation and budget highlights.
BASIS OF BUDGETING
The basis of budgeting determines the timing for reporting measurements made on a cash or
accrual basis in the City's financial statements. As defined in the National Council on
Governmental Accounting (NCGA) Statement 1, the basis of accounting refers to when
revenues, expenditures, expenses, transfers, and the related assets and liabilities are
recognized in the accounts and reported in the financial statements. The accounting basis
determines when the economic consequences of transactions and events are reflected in
financial statements.
MEASUREMENT FOCUS
Unlike the selection of an accounting basis, which is concerned with the timing of transactions
and events, a measurement focus identifies what transactions and events should be recorded.
The measurement focus is concerned with the inflow and outflow of resources that affect a
fund's operating statement.
The operating statement of a proprietary fund focuses on changes in economic resources, much
like that of a private -sector business. Net assets are used as a practical measure of economic
resources for this purpose. A proprietary fund's operating statement includes all transactions
and events that increase or decrease net assets, such as revenues, expenses, gains and losses.
The operating statement of a governmental fund, unlike that of a proprietary fund, focuses on
changes in current financial resources. The governmental fund operating statement measures
those transactions and events of the period that have increased or decreased the resources
available for spending in the near future.
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A fund's basis of accounting is inseparably tied to its measurement focus. Funds that focus on
total economic resources (proprietary funds) employ the accrual basis of accounting, which
recognizes increases and decreases in economic resources as soon as the event or transaction
occurs. Thus, revenues are recognized as soon as they are earned, and expenses are recognized
as soon as a liability is incurred, regardless of the timing of related cash inflows and outflows.
On the other hand, funds that focus on current financial resources (governmental funds) use
the modified accrual basis of accounting, which recognizes increases and decreases in financial
resources only to the extent that they reflect near -term inflows or outflows of cash. Under the
modified accrual basis of accounting amounts are recognized as revenue when they are both
measurable and available. The accrual basis, modified accrual basis and cash basis of
accounting are discussed below.
ACCRUAL BAsIs ACCOUNTING
Under the accrual basis of accounting, revenues are recognized when they are earned
regardless of when cash is received, and expenses are recognized when a liability is incurred
regardless of when paid. However, these accruals should be recognized only if measured
objectively. Since accrual accounting results in accounting measurements based on the
substance of transactions and events, rather than when cash is received or disbursed, it
enhances the relevance, neutrality, timeliness, completeness, and comparability of the
information reported. Under GAAP, the accrual basis shall be used for the government -wide
financial statements, proprietary funds and fiduciary funds.
MODIFIED ACCRUAL BASIS ACCOUNTING
Under this basis, revenues are recognized in the accounting period in which they become
susceptible to accrual, that is, when they become measurable and available to finance
expenditures of the fiscal period. The requirement that revenues be "available" distinguishes
modified accrual revenue recognition from that of the accrual basis. Available is defined as
expected to be collected within twelve months after the fiscal period ended.
Under the modified accrual basis, expenditures are recognized in the accounting period in
which the fund liability is incurred, measurable and expected to be paid within twelve months
of the fiscal period ended. However, there are certain exceptions such as the recording of the
unmatured principal and interest on general obligation long-term debt which are recorded only
when due. Other exceptions are discussed in the appropriate sections of this manual.
Modified accrual basis accounting is used for all governmental funds (general, special revenue,
debt service and capital projects).
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CASH BAsis ACCOUNTING
Under the cash basis, transactions are recognized only when cash changes hands. Cash basis
financial statements omit recognition of assets and liabilities not arising from cash transactions,
therefore they rarely present financial position or results of operations in conformity with
GAAP. Cash basis accounting and reporting are not desirable practices because they permit
distortions in financial statement representations due to shifts in the timing of cash receipts
and disbursements relative to underlying economic events near the end of a fiscal period. The
cash basis of accounting, which is used for budgetary purposes, is not an acceptable basis of
accounting for the purpose of preparing the City's GAAP financial statements.
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THE CITY OF PLEASANT LIVING
BUDGET SCHEDULE
The Office of the City Manager and the Finance Department are responsible for the development
of the annual budget. As the schedule below details, the budget process begins in April with the
distribution of budget request forms to all Departments. All Departments are responsible for
compiling budget figures, which are then reviewed and adjusted by the City Manager during a
series of inter -departmental meetings. The goal is that the proposed budget document is
presented to the City Commission at its first meeting.
A key component of the budget process is our dependence upon the State, grants, and
entitlements. Estimates for these revenue sources are provided by the State of Florida in late
June and early July. The City incorporates the latest projections available into the budget.
The City Commission must adopt a preliminary millage rate in July for use on the Notice of
Proposed Taxes to be mailed to all property owners by August 31, 2018 by the Miami -Dade
County Property Appraiser. In accordance with Florida Statutes, the tentative millage rate is
adopted at the first public budget hearing in September and this rate cannot be increased at the
second budget hearing. Additionally, the tentative millage rate cannot exceed the preliminary
rate adopted by the City Commission except by re -notifying all affected property owners by mail.
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FY 2019-2020 BUDGET SCHEDULE
Friday, April 12
Distributions of Budget Worksheets to Departments
May - June
ent budget meetings with the Citv Manager.
Tuesday, June 18
Capital Improvements Projects Workshop with the City Commission
- ---July 1 -- - - --- ��!
Receipt of DR 420 (Property Appraiser Certification of Taxable Value) from
the County (FS Section 200.065). Review of department's requests.
Development of City Manager's budget
Tuesday, July 16
Submission of proposed budget to the Mayor and City Commission (Article
IV, Section 2a, City Charter provides for deadline of August 1) and i
presentation of a resolution advising the Property Appraiser's Office of the ,
City's proposed millage rate and announcing the date, time and place of the
first and second budget hearing.
�— - Friday, August 2
Last day to advise the Property Appraiser's office of the proposed millage
rate, current year rollback rate and date, time and place of the first budget
hearing (FS Section 200.065)
Tuesday, August 6
Budget Workshop with the Mayor and City Commission
Sunday, September 8 - -- -- �_- - — --
Last day to post a notice for Sept. 12 public hearing
Article IV Section 26 at least 5-da s before the First Hearin
i Thursday, September 12
First Budget Hearing must be between September 3rd and 18th. Required
to announce the percentage by which recomputed proposed millage
exceeds the rolled -back millage rate.
FINAL APPROVAL OF THIS DATE SUBJECT TO COUNTY AND
SCHOOL BOARD HEARING DATES (FS Section 200.065) %
Sunday, September 15
Last day to advertise final public hearing of Sept. 20 (FS Section 200.065)
Wednesday, September 25
Final public hearing and adoption of budget. If budget is not adopted this
date, the City must re -advertise Public Hearing
J
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LOCAL OPTION GAS
TAXfUND
$73,363
TREE TRUST FUND
$0
PEOPLE'S
TRANSPORTATION
TAX FUND
$560,000
PARKS AND REC.
FACILITIES IMPACT
FEES FUND
$3,500
STATE AND FEDERAL
FORFEITURE FUND
$46,700
OTHER FUNDS
INCLUDING
EMERGENCY
RESERVE FUND
$36,000
South(et liami,
THE CITY OF PLEASANT LIVING
FUNDING FLOW CHART
FY 2019 - 2020
CITIZENS, BUSINESSES
AND CUSTOMERS
STORMWATER
FUND
$417,000
GENERAL FUND
$19,374,708
CAPITAL
IMPROVEMENT
FUND
$1,991,971
HOMETOWN
DISTRICT IMPROV.
FUND
$0
COMMUNITY
REDEVELOPMENT
AGENCY
$1,592,621
DEBT SERVICE
FUND
$1,174,263
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FINANCIAL AND BUDGETARY POLICIES
PURPOSE:
The Comprehensive Financial and Budgetary Policies is a one -source document for all City
financial and budget policies. The intention of the policies is to guide elected officials, the
City Manager and staff in their on -going role as the financial stewards of the City. The
policies guide essential decisions affecting budget and financial matters to ensure that the
City is financially prepared to meet its immediate and long-term service objectives. The
individual policies serve as guidelines for financial planning, budget preparation,
implementation, evaluation and internal financial management of the City, and may be
amended from time to time.
BUDGET MODIFICATIONS:
As per the City's charter, at the request of the City Manager, the Commission may at any
time transfer, by resolution, any unencumbered appropriation balance or portion thereof
between general classification of expenditure within an Office or Department. At the
request of the City Manager and within the last three months of the budget year, the
Commission may, by resolution, transfer any unencumbered appropriation balance or
portion thereof from one office or department to another.
In case of disaster or any other circumstance creating an emergency, the Commission may
at any time in any budget year, make an emergency appropriation for the purpose of
repairing damages caused by such disaster or meeting such public emergency to the end
that public health, safety or welfare will be protected.
OBJECTIVES:
In order to achieve the purpose of the Comprehensive Financial and Budgetary Policies, the
following are objectives for the city's fiscal performance.
• To guide City Commission and management policy decisions with significant fiscal
impact.
• To set forth operating principles to minimize the cost of government and financial
risk.
• To employ balanced and equitable revenue policies that provides adequate funding
for desired programs.
• To promote sound financial management by providing accurate and timely
information on the City's financial condition.
• To protect the City's credit rating and provide for adequate resources to meet the
provisions of the City's debt obligations on all municipal debt.
• To ensure the legal use of financial resources through an effective system of internal 84
controls.
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OPERATING POLICIES
The City will balance recurring operating expenditures with current or recurring revenues,
and to the extent possible, not appropriate the fund balance to meet recurring operating
needs. The City will evaluate the fiscal impact of new proposals, operate as efficiently as
possible, and constantly review City services for appropriateness and effectiveness.
Expenditures shall be within Current Revenue Projections:
Ongoing expenditures should be equal to or less than ongoing revenues. The City must
identify ongoing resources that at least match expected reoccurring annual expenditure
requirements. One time revenues and non -recurring revenues and ending fund balances
will be applied to reserves or to fund one-time expenditures; they will not be used to fund
ongoing programs.
Continual Improvement of Service Delivery:
The City has established a goal to seek to optimize the efficiency and effectiveness of its
services through strategic planning efforts, performance budgeting and measuring, and by
evaluating service provisions by surveying citizens and customers and by comparing to
other cities.
Year End Budget Considerations:
In accordance with Generally Accepted Accounting Principles (GAAP), purchases
encumbered in the current year but not received until the following year will be paid from
the budget of the following year. However, when necessary, City Commission may
authorize a re -appropriation to resolve unusual situations or hardships caused by this
policy.
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ACCOUNTING, AUDITING AND REPORTING
REPORTING POLICIES:
The City shall maintain a system of financial monitoring, control, and reporting for all
operations and funds in order to provide an effective means of ensuring that overall City
goals and objectives are met.
AUDITING:
The City's independent auditing firm will annually perform the City's financial and
compliance audit. Their opinions will be contained in the City's Comprehensive Annual
Financial Report (CAFR). Results of the annual audit shall be provided to the Commission in
a timely manner. The independent auditing firm will be competitively selected in
accordance with City of South Miami Charter Article IV, Section 4(E), Florida Statutes and
standards of the Governmental Finance Officers Association.
ACCOUNTING SYSTEM:
Financial records will be maintained on a basis consistent with GAAP, and the
Governmental Accounting Standards Board (GASB) and the standard practices of the
Government Finance Officers Association of the United States and Canada (GFOA). In
addition, the City will comply with rules of the Auditor General and Uniform Accounting
System as required by the State of Florida.
EXCELLENCE IN FINANCIAL REPORTING:
As an additional independent confirmation of the quality of the City's financial reporting,
the City will annually seek to obtain the Government Finance Officers Association Certificate
of Achievement for Excellence in Financial Reporting. The CAFR will be presented as a
method of communicating with citizens about the financial affairs of the City.
REVENUE POLICIES:
The City should be sensitive to the balance between the need for services and the City's
ability to raise fees, charges for services, and taxes to support those services.
REVENUE DIVERSIFICATION:
The City shall strive to maintain a diversified mix of revenues in order to balance the
sources of revenue amongst taxpayers and to provide ongoing stability and predictability in
order to handle fluctuations in revenues and better distribute the cost of providing services.
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THE CITY OF PLEASANT LIVING
CHARGES FOR SERVICES:
As much as is reasonably possible, City services that provide private benefit should be
supported by fees and charges in order to provide maximum flexibility in use of general City
taxes in meeting the cost of services of a broader public benefit.
Charges for services that benefit specific users should recover full costs, to the extent
feasible, including all direct costs, and indirect costs, such as operating and maintenance
costs, overhead, and charges to capital costs (depreciation and debt service).
INVESTMENT POLICY
The City of South Miami will invest its funds in accordance with Florida Statute 218.415.
The funds will be invested based upon the following priorities:
Safety of principal
To meet the liquidity needs of the City and optimize investment returns after first
addressing safety and liquidity concerns.
The City of South Miami will make cash flow analysis of all funds on a regular basis.
Disbursement, collection, and deposit of all funds will be scheduled to ensure maximum
cash availability. The City will pool cash from several different funds for investment
purposes when permitted by law.
The City will invest 100% of its idle cash on a continuous basis. Reserve Fund balances may
from time -to -time be established by resolution of the City Commission.
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THE CITY of' PLEASANT i_IVING
CAPITAL BUDGET POLICY
The City will update its multi -year plan for capital improvements.
The City will enact an annual capital budget based on the multi -year Capital Improvement
Plan.
The City will coordinate development of the capital improvement budget with development
of the operating budget. Future operating costs associated with new capital improvements
will be projected and included in operating budget forecasts.
The City will use intergovernmental assistance to finance only those capital improvements
that are consistent with the Capital Improvement Plan and City priorities, and whose
operating and maintenance costs are included in operating budget forecasts.
The City will maintain all its assets at a level adequate to protect the City's capital interest
and to minimize future maintenance and replacement costs.
The City will identify the estimated costs and potential funding sources for each capital
project proposal before submission to the City Commission for approval.
CAPITAL ASSETS POLICY
Threshold: The City will capitalize all individual assets and infrastructures which meet a
respective threshold amount or more and a life of three years or more.
Asset categorization: The City shall account for assets and infrastructure meeting the
minimum dollar and life thresholds in the following categories:
• Land ($1 or Greater)
• Land Improvements ($25,000 or more)
• Buildings ($50,000 or more)
• Building Improvements ($50,000 or more)
• Machinery and Equipment; including vehicles ($5,000 or more)
• Infrastructure; i.e. roads, stormwater system, sidewalks ($250,000 or more)
• Construction in progress ($1 or more)
• Intangible Assets ($25,000 or more)
Capital Outlay Budget vs. GAAP (Generally Accepted Accounting Principles). Only assets or
infrastructure with a value over $25,000 will be budgeted as a capital item in the budget.
Short-lived assets not meeting the capital asset threshold will be budgeted as operational
materials and supplies.
Deprecation method: GASB (Governmental Accounting Standards Board) Statement 34
requires governments to depreciate capital assets with a defined estimated life. The City gg
will use the straight-line depreciation method. There will be no depreciation on land or
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 76
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THE CITY OF PLEASANT LIVING
other assets with an indefinite life. Construction in progress projects are not subject to
depreciation until the project is completed. Depreciation expense is not calculated on the
salvage value (value which the asset will not fall below).
Capital Assets -Assets vs. Repair and Maintenance: GASB 34 requires that repair and
maintenance items are expenses rather than capitalized assets. The criteria determining
whether an item is capitalized or expensed is whether the service life of the assets will be
extended. The City will adapt this definition and capital expenditures that extend the life of
the asset will be classified as capital assets.
Estimated useful assets life: The estimated useful lives of the assets are based on City
experience and established projections reflected in the 5 year capital plan. The useful life
will be used when determining depreciation expense. The useful lives are:
• Land —indefinite
• Buildings — 50 years
• Improvements — 20 years
• Equipment:
— Cars — 8 years
— Trucks —10 years
— Equipment —10-15 years
— Computer Equipment — 5 years
• Infrastructure:
— Roads — 40 years
— Stormwater System — 50 years
— Sidewalks — 40 years
• Intangible Assets — 20 years
Five Year Capital Plan: The City prepares a 5 Year Capital Plan which reports the capital
asset budget needs for the City.
Fixed Asset Accounting: The City will comply with the standards established by GASB 34
(Governmental Accounting Standards Board) and all subsequent pronouncements put forth
by GASB or its successor organization.
As per Florida Statute 274.02(2) the Chief Financial Officer shall establish by rule the
requirements for the recording of property and for the periodic review of property for
inventory purposes. The Chief Financial Officer will establish policies and appropriate
procedures to manage fixed assets, including establishing the State of Florida required
threshold dollar amount for which fixed asset records are maintained and how often
physical inventories will be taken. Currently the State of Florida requires that assets equal
to or greater than $1,000 be inventoried. The threshold amount will be updated as the
State of Florida rules are updated.
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DEBT MANAGEMENT POLICY
PURPOSE
The purpose of this policy is to establish parameters and provide guidance governing the
issuance, management, continuing evaluation of and reporting on all debt obligations
issued by the City of South Miami, and to provide for the preparation and implementation
necessary to assure compliance and conformity with this policy.
FLORIDA STATUTE CITATIONS
The Internal Revenue Code, Florida Statutes, local charter and/or ordinances outline legal
borrowing authority, restrictions and compliance requirements while the Florida
Constitution and Statutes authorize the issuance of bonds by counties, municipalities and
certain special districts.
• Section 125.013 — General Obligation and Revenue Bonds
• Chapters 130 and 132 — County Bonds and General Refunding Law
• Section 154.219 — Public Health Facilities Revenue Bonds
• Chapter 159 — Bond Financing
• Section 163.01(7) — Bonds Issued by Entities Created by Interlocal Agreement
• Chapter 166, Part II — Municipal Borrowing
• Section 215.43 — Financial Matters: General Provisions
• Chapter 218, Part III — Local Financial Management and Reporting
DEBT POLICY STATEMENT
Under the governance and guidance of Federal and State laws and the City's Charter,
ordinances and resolutions, the City may periodically enter into debt obligations to finance
the construction or acquisition of infrastructure and other assets or to refinance existing
debt for the purpose of meeting its governmental obligation to its residents. It is the City's
desire and direction to assure that such debt obligations are issued and administered in
such fashion as to obtain the best long-term financial advantage to the City and its
residents, while making every effort to maintain and improve the City's bond ratings and
reputation in the investment community.
The City may also desire to issue debt obligations on behalf of external agencies or
authorities for the purpose of constructing facilities or assets, which further the goals and
objectives of City government. In such case, the City shall take reasonable steps to confirm
the financial feasibility of the project and the financial solvency of the borrower; and, take
all reasonable precautions to ensure the public purpose and financial viability of such
transactions.
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THE CITY Of PLEASANT LIVING
GENERAL DEBT GOVERNING POLICIES
The City hereby established the following policies concerning the issuance and
management of debt:
A. The City will not issue debt obligations or use debt proceeds to finance current
operations.
B. The City will utilize debt obligations only for acquisition, construction or remodeling
of capital improvement projects that cannot be funded from current revenue
sources or in such cases wherein it is more equitable to the users of the project to
finance the project over its useful life.
C. The City will measure the impact of debt service requirements of outstanding and
proposed debt obligations on single year, five, ten and twenty year periods. This
analysis will consider debt service maturities and payment patterns as well as the
City's commitment to a pay as you go budgetary capital allocation.
SPECIFIC DEBT POLICIES, RATIOS AND MEASUREMENT
This section of the Debt Management Policy establishes the target debt policies, ratios and
measurements for the City in the following categories:
A. Measurements of Future Flexibility
B. Constraints, Ratios and Measurements
Measures of Future Flexibility
As the City periodically addresses its ongoing needs, the City Manager and the City
Commission must ensure that the future elected officials will have the flexibility to meet the
capital needs of the City. Since neither State law nor the City Charter provides any limits on
the amount of debt, which may be incurred (other than the requirement to have General
Obligation debt approved in advance by referendum); this policy establishes the following
constraints, ratios, and measures.
Constraints, Ratios and Measures
The following constraints, ratios and measures shall govern the issuance and administration
of debt obligations:
Purposes of Issuance — The City will issue debt obligations for acquiring, constructing or
renovating Capital Improvements or for refinancing existing debt obligations. Projects must
be designed as public purpose projects by the City Commission prior to funding.
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Maximum Maturity — All debt obligations shall have a maximum maturity of the earlier of:
(i) the estimated useful life of the Capital Improvements being financed; or, (ii) thirty years:
or, (iii), in the event they are being issued to refinance outstanding debt obligations the final
maturity of the debt obligations being refinanced, unless a longer term is recommended by
the Finance Department.
Net Debt to Taxable Assess Value — The City shall strive to maintain a ratio of Net Debt to
Taxable Assessed Value of properties within the City shall not exceed 15%. The ratio of Net
Debt to Taxable Assessed Value shall be calculated by dividing the Net Debt by the taxable
assessed value of all taxable properties within the City.
Capitalized Interest (Funded Interest) — Subject to Federal and State law, interest may be
capitalized from date of issuance of debt obligations through the completion of
construction for revenue producing projects. Interest may also be capitalized for projects in
which the revenue designated to pay the debt service on the bonds will be collected at a
future date, not to exceed six months from the estimated completion of construction and
offset by earnings in the construction fund.
Bond Covenants and Laws — The City shall comply with all covenants and requirements of
the bond resolutions, and State and Federal laws authorizing and governing the issuance
and administration of debt obligations.
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THE CITY OF PLEASANT LIVING
PURCHASING POLICY
The purchasing policy is in accordance with City of South Miami Charter Article III, Section 5
(Power and Duties) and Florida Statute Chapter 287.
Purchases less than $5,000.00. Purchases of, or contracts for, materials, supplies, equipment,
improvements or services for which funds are provided in the budget, where the total amount
to be expended is not in excess of $5,000.00, may be made or entered into by the City Manager
without submittal to the City Commission and without competitive bidding. Single purchases or
contracts in excess of $5,000.00 shall not be broken down to amounts less than $5,000.00 to
avoid the requirements of this subsection. Purchases of less than $1,000.00 do not require:
— Purchase orders
— Sealed Competitive bids
Purchases of less than $5,000.00 but greater than $1,000 do require:
A minimum of 3 written quotes from 3 different vendors unless piggybacking off an
existing governmental contract, which was part of an acceptable competitive bid
process.
— An approved purchase order
— Must have been included in the original budget or received approval from the City
Manager.
Purchases more than $5,000.00 but less than $25,000.00. Purchases of or contracts for
materials, supplies, equipment, improvements or services for which funds are provided in the
budget, where the total amount to be expended is in excess of $5,000.00 but which does not
exceed $25,000.00, may be made or entered into by the City Manager with submittal to the City
Commission and without competitive bidding, but shall require that the City Manager obtain
quotes from at least three different vendors. Single purchases or contracts in excess of
$25,000.00 shall not be broken down to amounts less than $25,000.00 to avoid the
requirements of this subsection. Purchases more than $5,000.00 but less than $25,000.00
require:
— Approval by the City Manager before the expenditure is made or funds committed.
— A minimum of 3 written quotes from 3 different vendors unless piggybacking off an
existing governmental contract which was part of an acceptable competitive bid
process
— City Commission approval
Purchases in excess of $25,000.00. Purchases in excess of $25,000.00 shall be in compliance
with the competitive bidding requirements. Purchases in excess of $25,000.00 require:
— Competitive bid process unless piggybacking off an existing governmental contract
which was part of an acceptable competitive bid process
— Purchase orders must be obtained before an expenditure is made or funds committed
and approved by the City Manager,
— City Commission approval
If the Manager deems the goods and services an emergency affecting life, health, property or
safety, the above policy is waived, but must remain in accordance with City of South Miami 93
Charter Article III, Section 5 (Power and Duties) and Florida Statute Chapter 287.
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 81
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THE CITY OF PLEASANT LIVING
FUND STRUCTURE
In governmental accounting, all financial transactions are organized within several funds.
According to the National Council on Governmental Accounting, a fund is a fiscal and
accounting entity with a self -balancing set of accounts recording cash and other financial
resources, together with all related liabilities and residual equities or balances, and changes
therein, which are segregated for the purpose of carrying on specific activities or attaining
certain objectives in accordance with special regulations, restrictions or limitations.
The City of South Miami's budget consists of 19 Funds: General Fund, Stormwater Drain
Trust Fund, Local Option Gas Tax Trust Fund, Hometown District Improvement Trust Fund,
Tree Trust Fund, People's Transportation Tax Fund, Debt Service Fund, Capital Improvement
Program Fund, Emergency Reserve Fund, State Forfeiture Fund, Federal Forfeiture Fund,
Revenue Stabilization Fund, Grant Match Reserve Fund, Insurance Reserve Fund, Tax
Equalization Reserve Fund, Building Fund, City Parks Acquisition Development Operations
and Maintenance Fund, Parks Facility Impact Fund and Pedestrian Crossing Acquisition,
Development, Operation and Maintenance Trust Fund. "Fund" is defined as an
independent fiscal and accounting entity with a self -balancing set of accounts. Funds are
established to attain certain objectives or to simply segregate activities.
All funds, except the Stormwater Drain Trust Fund which uses the accrual basis of
accounting, utilize the modified accrual basis of accounting. For more detailed information
regarding the funds, please refer to the fund sections in this document.
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FUND OVERVIEW
GENERAL FUND
The General Fund is used to account for all financial resources except those required to be
accounted for in another fund. The General Fund is the major operating fund of the City of
South Miami.
STORmwATER DRAIN TRUST FUND
The Stormwater Drain Trust Fund accounts for the financial resources received and
allocated on behalf of the Stormwater Utility maintained by the City of South Miami. The
fund is used to maintain the drainage pipes and canals located within the City. This is a
proprietary fund which focuses on the determination of operating income, changes in net
assets, financial position and cash flows.
LOCAL OPTION GAS TAx TRUST FUND
Local option fuel taxes are significant revenue sources to Florida's local governments and
represent important funding mechanisms for the provision of local transportation
infrastructure.
HOMETOWN DISTRICT IMPROVEMENT TRUST FUND
On August 5, 2008, City Commission approved Ordinance 30-08-1965 establishing the
Hometown District Parking. Parking in the Hometown District must be developed and
managed primarily as an element of infrastructure critical to enhancing South Miami's tax
base through economic success of the district.
TREE TRUST FUND
Creation of the Tree Trust Fund is for the purpose of which is to acquire, protect, and to
plant trees on public property. The Tree Trust Fund shall consist of contributions in lieu
of, or in conjunction with, required replacement plantings.
PEOPLES TRANSPORTATION TAX FUND
The City receives a share of the one-half cent sales tax, known as the People's
Transportation Tax, to be used for transportation services. The People's Transportation
Tax provides funding for the People's Transportation Plan, Municipal Component. The
surtax proceeds shall only be used for the transportation expenses.
*i
CITY OF SOUTH MIAMI BUDGET FY 2019-2020
83
SouthFMiami
THE CITY OF PLEASANT LIVING
REVENUE STABILIZATION FUND
The Revenue Stabilization Reserve Fund was established to mitigate the risk of reduced
property tax and other revenues in general. Building this fund is critical as it is the
primary source used in balancing budget request. These funds are restricted to uses
related to impacts caused by reduced tax revenues and other revenues in general.
GRANT MATCH RESERVE FUND
These funds would be restricted to uses related to grant match reserve funding, which
will be adequately projected based on realistic grant funding opportunities. These funds
would be set aside as a cash match for grant opportunities. It is beneficial in the
application process for the City to have funds that are readily identifiable as a cash match.
INSURANCE RESERVE FUND
The Insurance Reserve Fund is intended to fully meet potential insurance claim
deductibles. This reserve would be used in circumstances that would require the
contribution of insurance deductibles such as a major hurricane.
TAX EQUALIZATION FUND
Non -property tax revenue is a major portion of the City's revenue base. The targeted
amount should equal at a minimum, 20% of budgeted non -property tax revenues. These
funds can bridge the gap between the state's fiscal year end and the City's fiscal year end
(3-month gap) in the event of significant state budget reduction.
BUILDING CAPITAL RESERVE FUND
The reserve target amount is based on yearly estimates to make necessary unscheduled
and anticipated repairs, and other operational issues relating to the City's properties.
These funds are to be used specifically to address building hardening and security, and to
fund unscheduled and anticipated repairs, and other operational issues relating to the
City's properties.
CITY PARKS ACQUISITION DEVELOPMENT OPERATIONS AND MAINTENANCE FUND
The South Miami residents have demonstrated a desire for parks. Funds shall be set aside
and used for acquisition; at least 15% of the Fund shall be used for park development
operations and maintenance of the City's Park System. More specifically the fund shall be
for the purposes of acquiring, developing, operating, maintaining or restoring parks,
recreation facilities, cultural facilities, green spaces, playfields, trails, community gardens,
and other applicable public areas.
e
CITY OF SOUTH MIAMI BUDGET FY 2019-2020
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SouthfMiami
THE CITY OF PLEASANT LIVING
PEDESTRIAN CROSSING ACQUISITION DEVELOPMENT, OPERATION AND MAINTENANCE TRUST FUND
The Pedestrian Crossing Acquisition Development, Operation and Maintenance Trust Fund
has been established for the purposes of acquiring, developing, operating and maintaining
pedestrian crossings.
DEBT SERwE FUND
The Debt Service Fund has been established in an effort to clearly identify the City's
current Long -Term Liability. The City has several loans outstanding with the Florida
Municipal Loan Council (FMLC). The council, as a subsidiary of Florida League of Cities
administers the Florida Municipal Loan Program.
CAPITAL IMPROVEMENT PROGRAM FUND
The purpose of the Capital Improvement Fund is to establish and cover multi -year
expenditures of major capital projects and expenditures for all General Government
programs. The adopted capital improvement projects expenditures are identified on the
Five —Year Capital Improvement Project listing within the Capital Improvement Program
section of this budget.
EMERGENCY RESERVE FUND
The City Commission adopted a policy that would restrict the use of this fund to
catastrophes and other unscheduled emergencies; and on September 2, 2001 the City
Commission changed the policy via resolution No. 145-01-11293 to provide for an
Emergency Reserves Fund of no less than 10% of the budget. The Government Finance
Officers Association (GFOA) issued a Case Study on May 2013 providing a general
recommended fund balance for two specific categories; Budget Uncertainty Reserve and
Emergency Reserve. Within the Case Study, GFOA recommends a General Fund Reserve of
approximately 25%; 12.5% for each of the two specific classifications mentioned above.
PARKS FACILITY IMPACT FUND
As a condition of the issuance of a building permit for new development, the person, firm or
corporation who or which has applied for the building permit for residential construction
shall pay to the City, the parks impact fee as set forth in the provisions of ordinance No. 14-
14-2192. Funds shall be set aside and used for land acquisition for parks; for maintaining
(not including routine maintenance), furnishing, equipping, repairing, remodeling, or
enlarging of both existing and future facilities; for construction of new parks facilities; for
any architectural, engineering, legal and other professional fees and expenses related to
any such improvements; and for any administrative costs not incurred by the fee collection
process.
97
CITY OF SOUTH MIAMI BUDGET FY 2019-2020
85
South Miami
THE CITI' OF PLEASANT LIVING
STATE FORFEITURE FUND
The Police Forfeiture Fund manages funds collected through the Florida Contraband
Forfeiture Act. Florida Statute 932.701 through 932.707 authorizes municipalities to seize
assets, including cash, personal property and real property used in violation of the Florida
Contraband Forfeiture Act.
FEDERAL FORFEITURE FUND
The Department of Justice Asset Forfeiture Program (the Program) is a nationwide law
enforcement initiative that removes the tools of crime from criminal organizations,
deprives wrongdoers of the proceeds of their crimes, recovers property that may be used
to compensate victims, and deters crime.
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 86
South?Miami
THE CITY OF PLEASANT LIVING
FUND EXPENDITURES
The table below is a summary of the expenditures, by fund, and the difference from the
previous year. Please refer to the individual fund sections for an explanation of the change
in expenditures for each fund.
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACCOUNT CLASSIFICATION FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
General Fund - 001
Beginning Fund Balance
8,231,683
Revenues
18,036,625
Expenditures
16,129,999
Interfund Transfers In
384,465
Interfund Transfers Out
2,361,123
Ending Fund Balance
Stormwater Drain Trust Fund -111
Beginning Fund Balance
Revenues
Expenditures
Interfund Transfers Out
Ending Fund Balance
Local Option Gas Tax Trust Fund -112
Beginning Fund Balance
Revenues
Expenditures
Ending Fund Balance
Hometown District Improvement Trust Fund -116
Beginning Fund Balance
Revenues
Interfund Transfers Out
Ending Fund Balance
Parks Fadaties Impact Fund -117
Beginning Fund Balance
Revenues
Expenditures
Ending Fund Balance
8,161,651
6,678,375
6,678,375
5,430,696
18,670,372
18,931, 642
18,661,330
19,374, 708
17,550,369
19,217,336
18,525,487
19,720,415
284,465
285,965
265,215
1,349,641
2,887,744
1,871,537
1,648,737
2,383,041
8,161,651 6,678,375 4,807,109 5,430,696 5,051,589
180,319
161,976
242,583
242,583
182,326
402,381
388,539
389,000
389,000
417,000
170,724
157,932
284,563
299,257
427,485
250,000
150,000
150,000
150,000
150,000
161,976
242.583
197.020
182.326
21,841
191,938
229,241
265,021
265,021
259,348
82,303
79,327
75,186
79,327
73,363
45,000
43,547
85,000
85,000
250,000
229,241
265,021
25.207
259,348
82,711
27,250
32,250
35,305
35,305 14,555
30,000
28,055
28,100
4,250 0
25,000
25,000
25,000
25,000 14,555
32,250
35,305
38,405
14,555 0
129,449
170,929
213,152
213,152
222,394
41,480
42,223
0
34,242
3,500
0
0
206,093
25,000
0
170,929
213,152
7,059
222,394
22S -94
CITY OF SOUTH MIAMI
BUDGET FY 2019-2020
87
ACCOUNT CLASSIFICATION
Tree Trust Fund -118
Beginning Fund Balance
Revenues
Expenditures
Ending Fund Balance
s
South Miami
THE CITY OF KFASANT LIVING
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
20,528
28,043
40,685
40,685
43,080
17,835
19,842
0
2,395
0
10,320
7,200
20,000
0
20,000
28,043
40,685
20,685
43,080
23,080
People's Transportation Tax Fund - Transportation -124
Beginning Fund Balance
995,030
820,342
510,761
510,761
690,714
Revenues
438,939
146,118
450,000
450,000
450,000
Expenditures
613,627
455,699
606,500
270,047
1,067,500
Ending Fund Balance
820.342
510.761
354,261
690.714
73,214
People's Transportation Tax Fund- Direct Transit -125
Beginning Fund Balance
735,237
652,141
509,886
5091886
342,138
Revenues
108,766
108,796
110,000
110,000
110,000
Expenditures
191,862
251,051
277,748
277,748
277,748
Ending Fund Balance
652.141
509,886
342,138
342,138
174.390
Revenue Stabilization Fund -150
Beginning Fund Balance
Interfund Transfers In
Expenditures
Ending Fund Balance
Grant Match Reserve Fund -151
Beginning Fund Balance
Interfund Transfers In
Expenditures
Ending Fund Balance
Insurance Reserve Fund -152
Beginning Fund Balance
Interfund Transfers In
Expenditures
Ending Fund Balance
Tax Equalization Reserve Fund -153
Beginning Fund Balance
Interfund Transfers In
Expenditures
Ending Fund Balance
50,000
60,000
60,000
60,000
60,000
10,000
0
0
0
0
0
0
0
0
0
60,000
60,000
60,000
60,000
60,000
50,000
60,000
60,000
60,000
60,000
10,000
0
0
0
0
0
0
0
0
0
60,000
60,000
60,000
60,000
60,000
50,000
60,000
60,000
60,000
60,000
10,000
0
0
0
0
0
0
0
0
0
60,000
60,000
60,000
60,000
60,000
50,000
60,000
60,000
60,000
60,000
10,000
0
0
0
0
0
0
0
0
100
60,000
60,000
60,000
60,000
60,wv
CITY OF SOUTH MIAMI
BUDGET FY 2019-2020
88
ACCOUNT CLASSIFICATION
Building Capital Reserve Fund -154
Beginning Fund Balance
Interfund Transfers In
Expenditures
Ending Fund Balance
South `Miami
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
50,000
60,000
60,000
60,000
60,000
10,000
0
0
0
0
0
0
0
0
0
60,000
60,000
60,000
60,000
60,000
Parks Acquisition Development Operations & Maintenance Fund -155
Beginning Fund Balance
50,000
310,000
310,000
310,000
310,000
Revenues
250,000
0
0
0
0
Interfund Transfers In
10,000
0
0
0
0
Expenditures
0
0
310,000
0
0
Ending Fund Balance
310,000
310,000
0
310,000
310,000
Pedestrian Crossing Acquisition, Development, Operation and Maintenance Trust Fund -156
Beginning Fund Balance 0 0
Revenues 0 0
Interfund Transfers In 0 0
Expenditures 0 0
0 0 0
0 0 0
0 0 0
0 0 0
Ending Fund Balance 0 0 0 0 0
Debt Service Fund - 201
Beginning Fund Balance
-62,985
-61,784
2,053
2,053
5,553
Revenues
866,365
871,345
850,655
852,655
783,193
Expenditures
1,180,164
1,197,535
1,180,000
1,178,500
1,174,263
Interfund Transfers In
315,000
390,027
329,345
329,345
391,070
Proceeds from Refunding Debt
0
0
0
0
0
Payment to Bond Escrow Agent
0
0
0
0
0
Ending Fund Balance
-61,784
2,053
2,053
5,553
5,553
Capital Improvement Program Fund - 301
Beginning Fund Balance
Expenditures
Interfund Transfers In
Ending Fund Balance
816,531
1,586,887
2,290,777
2,290,777
758,029
1,158,842
1,793,827
3,790,000
2,852,140
2,750,000
1,929,198
2,497,717
1,319,392
1,319,392
1,991,971
1,586,897
2,290,777
-179,831
758,029
0
101
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 89
SouthfMiami
THE CITY OF PLEASANT LIVING
ACTUAL
ACTUAL
BUDGET
ESTIMATE
CM RECOM
ACCOUNT CLASSIFICATION
FY 16/17
FY 17/18
FY 18/19
FY 18/19
FY 19/20
Emergency Reserve Fund - 051
Beginning Fund Balance
4,592,865
4,198,746
3,461,905
3,461,905
5,794,216
Revenues
35,047
38,213
36,000
231,224
36,000
Expenditures
486,091
775,054
0
0
0
FEMA Hurricane Irma Reimb.
0
0
1,065,810
2,101,087
0
Interfund Transfers In
56,925
0
222,800
0
0
Interfund Transfers Out
0
0
0
0
0
Ending Fund Balance
4,198.746
3,461,905
4,786,515
50794,216
508300216
State Forfeiture Fund - 608
Beginning Fund Balance
79,015
68,072
68,806
68,806
69,506
Revenues
557
734
0
700
700
Expenditures
11,500
0
30,000
0
30,000
Ending Fund Balance
68,072
68,806
38,806
69,506
40,206
Federal Forfeiture Fund - 615
Beginning Fund Balance
1,753,559
1,528,703
1,552,444
1,552,444
1,405,220
Revenues
87,911
160,288
46,000
46,000
46,000
Expenditures
312,767
136,547
434,224
193,224
371,500
Ending Fund Balance
1,528,703
11552,444
1,164..220
1,405,220
1,079,720
102
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 90
SouthfMiami
THE CITY OF PLEASANT LIVING
GOVERNMENT
Government Structure
South Miami uses a City Manager form of
government. The Commission sets the
policies and the City Manager acts as the
chief executive. According to surveys by
the International City/County
Management Association (ICMA), this
form of government has grown from 48%
usage in 1996 to 55% usage in 2006. It is
most popular in cities with populations
over 10,000, mainly in the Southeast and
Pacific coast areas. Commissioners are
elected to four-year terms and the Mayor is
elected to a two-year term. The Mayor
heads the meeting and previously made appointments, with approval by the Commission,
to various City Boards; however, this provision was modified on February 9, 2010 to give all
Commissioners the right to appoint with consent of the Commission Board. Elections are
held on the second Tuesday in February in even numbered years for the Mayor and half of
the Commissioners. The Commissioner receiving the most votes is also given the title of
Vice Mayor for the first two years of the term. The next election is scheduled for February
2020.
South Miami City Government as of February 13, 2018
+ Mayor: Philip Stoddard, Ph.D. (Election 2020)
• Vice Mayor: Walter Harris (Vice Mayor until 2020, Commissioner Group IV)
(Election 2022)
Commissioner Group II: Josh Liebman (Election 2020)
* Commissioner Group I: Luis Gil (Election 2022)
* Commissioner Group III: Robert Welsh (Election 2020)
South Miami is a city in Miami -Dade County, Florida, United States. The population was
10,741 at the 2000 census and according to the U.S. Census Bureau for 2010 it was 11,657.
State of Florida uses Bureau of Economic and Business Research (BEBR) numbers for
calculations for budget and this number is 12,664.
South Miami is served by the Miami Metrorail at the South Miami Station. The station is in
the section US-1 and Sunset Dr., and services the surrounding South Miami neighborhood, 103
including South Miami Hospital and the South Miami city government offices.
CITY OF SOUTH MIAMI BUDGET FY 2019-2020
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Southf iami
THE CITY Of PLEASANT LIVING
Tax Authorities
Taxing Authorities Set Tax Rates
The Office of the Property Appraiser is not a taxing authority, but a governmental function
that is mandated by State Law to assess the value of all properties within Miami -Dade
County using criteria set forth by Chapter 193 of the Florida Statutes. As property owners
and taxpayers consider the tax rates set by the taxing authorities, they should give close
attention to tax rates or "millage" changes of those taxing authorities. The millage or tax
rates are set by the various taxing authorities within whose jurisdiction the property is
located.
The Tax Collector publishes annually all active millage (tax rates) levied by all taxing
authorities. The tax rate (millage) is set by the various authorities within whose jurisdiction
the property is located.
The taxing authorities are authorized by State Statute to levy taxes on real estate and
tangible personal property to fund their operations and services as provided by their annual
budgets. The tax rate is determined by dividing the taxing authority's proposed budget
using property taxes by the total taxable value of all non-exempt property within their
taxing district; reference the following formula:
Taxing Authority's Proposed Budget
Tax Rate (Millage) =--------------------------------------------------------------
Total Taxable Value of ALL Property (After Exemptions)
Tax Limitations on County Commission and Cities
By Special Act of the Florida Legislature (Laws of Florida Chapter 74-430 House Bill No.
4173), municipal taxing authorities are limited to a maximum 10% increase in the amount
of revenues that can be raised in comparison to the prior year.
The Millage Rates of the Taxing Authorities
When the total taxable value (the total assessed value of all individual properties in the City
added together after exemptions) of the tax roll increases from one year to the next year,
the Taxing Authorities (County Commission, Municipalities, School Board, etc.) are required
by State Law to consider their budget with a roll -back of the millage rate to a rate which will
generate the same revenue as in the previous year; reference hypothetical example of
annual roll -back procedure below.
The Property Appraiser is responsible for certifying to each taxing authority the annual
taxable value. Each taxing authority then must compute a roll -up or a roll -back millage rate
and a proposed millage. The "roll -back millage" rate is the millage rate, or tax rate that the 104
Taxing Authorities must use as a basis for computing any increase in their annual budgets.
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 92
Ar
SouthfMiami
THE CITY OF PLEASANT LIVING
Usually, this millage rate is lower than the preceding year's tax rate. The value increase in
the tax base is due to re -assessments and new construction in the prior year. However,
new construction is not permitted by Florida law to be used to calculate the roll -back
millage. If the total taxable value (as defined) decreases, the Taxing Authorities are entitled
to an upward change of the "roll -back" in the tax millage rate in order to maintain the same
level of revenue as the preceding year as the starting point for any budget increases.
The term "roll -back" is used to describe the economic conditions of total taxable value in
the prior year and the amount of monies raised by ad -valorem taxes. It does not relate to
the rate of change in the millage.
With the millage roll -back rate, the taxing authorities will realize exactly the same amount
of revenue as the preceding year. If they decide to raise the millage rate above the rolled -
back rate, it usually means that the cost of government operations has increased, usually as
a corollary to inflation or the cost of living, or that new public service programs have been
added to their budgets. The effect of the millage rolled -back on your property taxes will
appear on your "Truth in Millage Notice" (TRIM) each year in Column 3. By referring to your
Notice, you will also note that Column 1 indicates the previous year's taxes and Column 2
indicates the proposed increase or decrease in tax dollars if the proposed budget is
adopted.
105
CITY OF SOUTH MIAMI BUDGET FY 2019-2020
93
South M*all]*
THE CITY OF PLIM',%i M-11,
CITY HISTORY
Known as "The City of Pleasant of Living," this proud community has a diverse population
and a history of accomplishments stretching back to its earlier pioneer days. It has
overcome adversity and shown a resilience and determination that make it one of South
Florida's more remarkable cities.
1e6o-1946
Famdv d $mA Miami
It began as a settlement named Larkins, after Wilson A. Larkin, who
established a post office and trading post with that name in 1898 at the
east end of Sunset Drive at Ingraham Highway. The settlement already
had a school building erected two years earlier by A. H. Ramsey and
John Burtashaw, and in the next few years more families began moving
into the area.
Much of the business in the earlier settlement was geared toward
farming supplies and services, and when Henry Flagler's railroad grew
south from Miami in 1903, it passed to the west of Larkins. The people
of the settlement began relocating the center of their business district
toward the train depot at today's intersection of USl and Sunset Drive.
Real estate developers were already beginning to profile for plats of
subdivisions in 1914 and by 1917 phone service came to Larkins.
After the fantastic real estate boom of 1925 and
with a population of 3000 residents, area leaders
decided to incorporate as the Town of South
Miami on March 2nd, 1926. W. A. Foster was
elected Mayor and a storeroom was rented for
$10 a month as Town Hall.
The year 1926 saw the first incoming class of
freshmen at the newly chartered University of Miami campus, which abuts the City of South
Miami eastern boundary along Red Road (SW 57th Avenue). Also founded with a university
theme that same year was the Cambridge Lawns neighborhood of South Miami, situated
just 0.7 miles from the university campus. The neighborhood's Cambridge Lawns Historic
District, some 30 homes in the Tudor Revival and Mediterranean revival style completed in
1928, were granted historic recognition by the City of South Miami in 2005.
In June of 1926 the Florida Power and Light Company was granted a 30 year franchise to
operate there, the task of paving streets and other projects began in earnest, and the
volunteer fire department was established. A few months later in September, the terrible
1926 hurricane struck the community, inflicting severe damage to the homes and
businesses in the fledgling Town of South Miami. It took great determination and strength
of character to rebuild.
On June 24th, 1927, the Town of South Miami officially became the City of South Miami and 106
a new Charter was approved.
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 94
7R)
SoutMiami
THE GITIof PLEASANT LIVING
In 1933, the original six square miles of South Miami were reduced to just over three square
miles due to an effort to reduce municipal responsibilities. The City's size was reduced
again in 1937, and many of the northern City residents sued to get out of the City. This is
why the City of South Miami has the most irregular boundaries of any City in Miami -Dade
County today.
In 1935, the first bus franchise for the City streets was granted and the Sylva Martin
Building, later named in honor of the City Clerk for 30 years, was constructed. In 1937 the
tax roll for the entire City was $614,282 (less $106,492 in Homestead exemptions). In the
1940's the population of South Miami was 2600 and African Americans represented 50
percent of the population.
In 1946, Consumers Water Company was given the right-of-way to
lay pipes so that water would be available for the Fuchs Bakery,
later to become Holsum Bakery. Fuchs Park, located at US1 and
8011 St, was named after the founder of the bakery, Charles Fuchs,
a German immigrant.
On February 22nd, 1960 South Miami Hospital officially opened its
doors just off US1 and 62nd Ave. The 100—bed building included a
pharmacy, emergency room, cafeteria, private offices, an X-ray
department and laboratory. Today South Miami Hospital has over
440 beds and over 17,000 admissions each year.
Growing urbanization was booming in the 70's and 80's. After 48 years, the Holsum Bakery
outgrew their home on Red Road and US1 and moved to Medley. The Bakery Centre was
developed in its place and Metrorail was being
built. In 1983 South Miami was the only station
on the route that had a viable downtown area in
the proximity to the station.
The City Commission established the South
Miami Community Redevelopment Agency in
September 1997. The goals of the Agency are to
achieve meaningful physical improvement while
providing economic development tools and other means of achieving long-term community
sustainability.
In 2001 the City of South Miami was awarded the AIL -America City Award, which is given by
the National Civic League annually to ten cities in the United States. This award is the oldest
community recognition program in the nation and recognizes communities whose citizens'
work together to identify and tackle community -wide challenges and achieve uncommon
results.
Through all these years, the City of South Miami preserved its hometown feel and the 107
residents are proud to call it - The City of Pleasant Living.
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 95
Southf iami
THE CITY OF PI FASANT I WING
COMPREHENSIVE PLANNING
Comprehensive planning is a term used to describe a process that determines community
goals and aspirations in terms of community development. The outcome of comprehensive
planning is the Comprehensive Plan, which dictates public policy in terms of land use,
transportation, utilities, recreation, and housing. Comprehensive plans encompass large
geographical areas, a broad range of topics, and cover a long-term time horizon.
Chapter 163, Part II of the Florida Statute (F.S.), provides that each local government shall
have the power and responsibility to plan for their future development and growth; to
adopt and amend comprehensive plans, or elements to guide their future development and
growth; to implement adopted or amended comprehensive plans by the adoption of
appropriate land development regulations; and to establish, support, and maintain
administrative instruments and procedures to carry out the provisions and purposes of this
act.
Comprehensive Planning Process
Comprehensive Planning follows a typical planning process which consists of eight different
steps. By following this process, we are able to determine a wide range of interconnecting
issues that affect the City and surrounding urban area.
Identifying issues; Stating goals; Collecting data; Evaluating alternatives; Preparing the
plan; Creating implementation policies; Adopting a plan; and Implementing and
monitoring the plan.
The City's adopted Comprehensive Plan consists of eight elements that constitute the major
objective of the planning process. As required by Chapter 163, F.S., the elements of the
comprehensive plan shall be consistent, and the Comprehensive Plan shall be financially
feasible. Financial feasibility is determined using professionally accepted methodologies
and applies to the 5-year planning period, except in the case of a long-term transportation
or school concurrency management system, in which case a 10-year or 15-year planning
period would be applied. It is also required that the Comprehensive Plan contain a capital
improvements element designed to consider the need for and the location of public
facilities in order to encourage the efficient use of such facilities.
Chapter 1, Future Land Use Element
The Future Land Use Plan is part of a policy developed to guide the future social and
economic growth of the City of South Miami. The City Commission in compliance with the
State of Florida Local Government Comprehensive Planning Act adopted the Plan. The
official Future Land Use Plan indicates the appropriate land uses in the City of South Miami.
The City of South Miami Comprehensive Plan is the supporting document, which explains
the planning policies used in producing the patterns shown on the Future Land Use Plan 108
and Map.
CITY OF SOUTH MIAMI BUDGET FY 2019-2020
96
SouthrOMiami
THE CITY OF PLEASANT LIVING
The Difference Between Land Use and Zoning
Future Land Use designations indicate the intended use category and development density
for a particular area. Zoning Districts more specifically define allowable uses and contain
the design and development guidelines for these intended uses. Although there are various
Zoning Districts which may be allowed within a particular Future Land Use designation, no
Zoning District can be allowed for an area if it conflicts with the Future Land Use
designation for that area
The Future Land Use Element was revised to address development and redevelopment
pressures including: compatibility between buildings; concerns about the massing and
structures (density/intensity standards, lot coverage and height); development impacts on
neighborhoods; the need for revised or additional land use and zoning districts; the need to
redevelop in certain areas and neighborhoods; and better coordination between
transportation and land use.
Chapter 2, Transportation Element
The Transportation Element is designed to address traffic congestion issues which include
the need to reduce excessive through traffic in certain areas; the need for updated bicycle
and pedestrian plans; the provision of adequate parking; and the need to determine the
ultimate capacity of the transit/rail system.
Chapter 3, Housing Element
The Housing Element includes goals established by the City's Affordable Housing Advisory
Committee and redevelopment issues related to housing are addressed through
amendments that recognize the City's role in expanding housing choices and options for
existing and future residents. Additionally, amendments were included that reflect the
affordable housing and other programs being implemented through the City's Community
Redevelopment Agency.
Chapter 4, Infrastructure Element
The Infrastructure Element addresses the current and future public infrastructure needs of
the City to ensure public health, safety and quality of life. As with each element,
amendments to the policies to correct inefficiencies are periodically made.
Chapter 5, Conservation Element
The Conservation Element was recently revised to implement the latest Best Management
Practices to protect, restore and enhance the natural features of the City.
WIR
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 97
SouthfMiami
THE CITY OF PLEASANT LIVING
Chapter 6, Recreation and Open Space Element
The Recreation and Open Space Element addresses parks and recreation issues, such as the
City's desire to conduct a comprehensive Recreation and Open Space Master Plan to be
used as a mechanism to assist the City in its efforts to meet the recreational needs of
existing and future residents. Other amendments address the need to evaluate the
feasibility of instituting an impact fee and to revise the Level of Service Standard for
recreation and open space.
Chapter 7, Intergovernmental Coordination Element
The Intergovernmental Coordination Element is designed to further the City's coordination
and communication procedures for resolving issues of mutual interest with other local
governmental entities, which may arise from the implementation of the Comprehensive
Plan. The City continues to work with Miami -Dade County in support of the 2003 Inter -local
Agreement for Public School Facility Planning.
Chapter 8, Capital Improvement Element
The Capital Improvement Element reinforces the relationship and linkage between the
Comprehensive Plan. The Capital Improvements Program recognizes that South Miami is a
diverse, full service community with both residential and non-residential land uses and
neighborhoods. Additionally, an amendment was included to address impact fees as a
potential mechanism for ensuring the City's ability to provide key infrastructure and
services at adopted Levels of Service through the planning period.
Legislative Changes
On June 2, 2011, changes to The Community Planning Act by the State Legislature and
Governor, known as HB 7202, removed several of the provisions previously required by
Chapter 163, F.S.
Concurrency is a system in which the public facilities and services necessary to maintain the
adopted level of service standards are also available, concurrently, with new development.
Written reports issued by concurrency review agencies (City of South Miami) summarize
existing and anticipated levels of service for those public services and facilities which may
be potentially affected by a proposed development, subject to a request for development
order. The concurrency report analyzes whether public facilities and services meet or
exceed the standards established in the Capital Improvements Element of the
Comprehensive Plan, and whether the requested development order, if approved, would
result in a reduction in the level of the service for affected public services and facilities,
below the level of service standards provided in the Comprehensive Plan.
110
CITY OF SOUTH MIAMI BUDGET FY 2019-2020
98
South?Miami
THE CITY OF PLEASANT LIVING
CITY OVE RVI EW
BASED ON THE 2010 CENSUS
Quick Facts 2010 Census
Population:
11,657
State:
Florida
Metro Area:
Miami -Fort Lauderdale -
Miami Beach Metro Area
County:
Miami -Dade County
City:
South Miami
As per Bureau of Economic and Business Research (BEBR) at
UF, the City Population for FY 2020 is 12,664. This is the
number which will be used for State Revenue Sharing
calculations.
Number
% In Total Population
% Change 2000-2010
Category
Total
Male
Female
Total
Male
Female
Total
Male
Female
Total
11,657
5,721
5,936
100
49.08
50.92
8.53
10.68
6.53
Median Age
36.7
34.8
38.7
N/A
N/A
N/A
N/A
N/A
N/A
• 16 and Over
9,579
4,643
4,936
82.17
39.83
42.34
N/A
N/A
N/A
• 18 and Over
9,303
4,499
4,804
79.81
38.59
41.21
12.07
14.13
10.21
• 21 and Over
80622
4,167
4,455
73.96
35.75
38.22
8.15
N/A
N/A
• 62 and Over
11,851
780
1,071
15.88
6.69
9.19
7.18
N/A
N/A
9 65 and Over
1,520
621
899
13.04
5.33
7.71
3.83
9.91
0
Category
Number
% in Total
Housing
Units
% Change
2000-2010
Total housing units
5,174
100
16.09
Total: Occupied housing units
4,699
90.82
9.25
Owner -occupied housing units
2,573
49.73
-3.74
Renter -occupied housing units
2,126
41.09
30.59
Population in occupied housing units: Owner -occupied housing units
7,052
Population in occupied housing units: Renter -occupied housing units
4,507
Occupied housing units Average household size: Owner -occupied
2.7
Occupied housing units Average household size: Renter -occupied
2.1
Average household size 2.46
Average family size 3.16
Information provided above was obtained at http://www.ledgerdata.com/census/florida/south-miami-
city/67550
ill
CITY OF SOUTH MIAMI
BUDGET FY 2019-2020
South Miami
THE CITY OF PLFASANT LIVING
CITY OF SOUTH M IAM I ORGANIZATIONAL CHART
City of South Miami
Residents
Mayor & Commission
City City City
Clerk Manager Attorney
Personnel Division Code Enforcement
Division
-- I -I - -- I - - I Public Works - -
Finance Department Building Department Department
4Procurement Division rof
ce of the Director
Parks &Recreation Planning & Zoning&
Department Sustainability Police Department
Department
Community Center
Information
Streets & Landscaping Landscape (Parks)
Technology Division
I Maintenance Division Maintenance Division
Motor Pool Division Community Pool
I Building Maintenance Tennis
Division
Solid Waste Division
Engineering &
Construction
112
CITY OF SOUTH MIAMI
BUDGET FY 2019-2020
100
11'
South Mlaml
THE CITY OF PLEASANT LIVING
POSITIONS BY DEPARTMENT/DIVISION
POSITIONS BY DEPARTMENT BUDGETED
BUDGETED BUDGETED
BUDGETED
CM RECOM
FY 2016
FY 2017 FY 2018
FY 2019
FY 2020
CITY CLERK
Full Time
City Clerk 1
1
1 1
1
Deputy Clerk II 1
1
1 1
1
Deputy Clerk 1
1
1 1
1
City Clerk Total 3
3
3 3
3
CITY MMNAGER
Full Time
City Manager 1
1
1 1
1
Deputy City Manager 0
0
1 1
1
Assistant City Manager 1
1
0 0
0
Executive Administrative Asst. 1
1
1 1
1
City Manager Department Total 3
3
3 3
3
PROCUREMENT DIVISION
Full Time
Purchasing Manager 1
1
0 0
0
Chief Procurement Officer 0
0
1 1
1
Procurement Specialist 0
1
1 1
1
Central Services Specialist II 1
0
0 0
0
Procurement Division Total 2
2
2 2
2
PERSONNEL DIVISION
Full Time
Personnel Manager 1
1
1 1
1
Human Resources Director 0
0
0 0
0
Payroll and Benefits Administrator 1
1
1 1
1
Human Resource Generalist 0
0
0 0
0
Office Support 1
0
0 0
0
Full Time Total 3
2
2 2
2
Parttime
Office Support 0
1
0 0
0
Part Time Total 0
1
0 0
0
Personnel Division Total 3
3
2 2
2
FINANCE DEPARTMENT
Full Tome
Chief Financial Officer 1
1
1 1
1
Office Manager 1
0
0 0
0
Chief Administrative Officer 0
1
1 1
1
Senior Accountant 1
1
1 1
1
Junior Accountant 1
2
2 2
2
Grants Coordinator 0
0
0 0
0
Full Time Total 4
5
5 5
5
PartTine
Office Support 2
1
1 1
1
Junior Accountant 0
0
0 0
0
Part Time Total 2
1
1 1
1113
Finance Department Total 6
6
6 6
6
101
CITY OF SOUTH MIAMI BUDGET FY 2019-2020
SouthfMiami
THE CITY OF PLEASANT LIVING
BUDGETED
BUDGETED
BUDGETED
ADOPTED
CM RECOM
POSITIONS BY DEPARTMENT
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
BUILDING DEPARTMENT
Full Time
Building Official/Director
1
1
1
1
1
Chief Building Inspector
1
1
1
1
1
Permits Coordinator
2
2
2
2
2
Full Time Total
4
4
4
4
4
Part Time
Chief Mechanical Inspector
1
1
1
1
1
Chief Electrical Inspector
1
1
1
1
1
Chief Plumbing Inspector
1
1
1
1
1
Chief Structural Inspector
1
1
1
1
1
Port Time Total
4
4
4
4
4
Building Department Total
8
8
8
8
8
PLANNING DEPARTMENT
Full Time
Planning Director
1
1
1
1
1
Sr. Planner/Zoning Admin
1
2
2
2
2
Zoning Review Coordinator
1
0
0
0
0
Grants Coordinator
0
1
1
0
0
Planning & Sustainability Administrator
0
0
0
1
1
Planning Assistant
1
0
0
0
0
Office Support
1
1
1
1
1
Planning Department Total
S
S
5
5
S
CODE ENFORCEMENT
Full Time
Senior Code Enforcement Officer
1
1
1
1
1
Code Enforcement Officers 1/II
1
1
1
1
1
Code Enforcement Officers 1
1
1
1
1
1
Local Business Tax Comp Officer
1
1
1
1
1
Special Events Coordinator
0
0
0
0
0
Full Time Total
4
4
4
4
4
Part Time
Office Support
1
1
0
0
0
Part Time Total
1
1
0
0
0
Code Enforcement Division Total
S
5
4
4
4
PW - BUILDING MAINTENANCE
Full Time
Lead Worker II
1
1
1
1
1
Maintenance Worker II
1
1
1
1
1
PW - Bldg Maint Total
2
2
2
2
2
PW - SOLID WASTE
Full Time
Superintendent
0
0
0
0
0
Garbage Collection
Heavy Equipment Operator (1 Funded by SW)
6
6
7
7
7
Lead Worker II
1
1
1
1
1
Trash Collection
Waste Collection Driver
3
3
2
2
2114
PW- Solid Waste Total
10
10
10
10
10
CITY OF SOUTH
MIAMI BUDGET FY 2019-2020
102
South Miami
THE CITY OF PLEASANT LIVING
POSITIONS BY DEPARTMENT
BUDGETED
BUDGETED
BUDGETED
ADOPTED
CM RECOM
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
PW - STREETS
Full Time
Superintendent of Maintenance
1
1
1
1
1
Lead Worker II
0
0
1
0
0
Lead Worker
0
0
0
0
1
Maintenance Worker 1
3
3
2
2
1
Maintenance Worker 11
3
3
3
4
4
Waste Collection Driver
0
0
0
0
0
PW - Streets Maint Total
7
7
7
7
7
PW - MOTOR POOL
Full Time
Motor Pool Supervisor
1
1
1
1
1
Auto Mechanic
2
2
2
2
2
PW - Motor Pool Total
3
3
3
3
3
PW - OFFICE OF DIRECTOR
Full Time
Public Works Director
1
1
1
1
1
Administrative Assistant
1
1
0
0
0
Administrative Secretary
0
0
0
0
0
Office Support
1
1
2
2
2
PW -Office of Director Total
3
3
3
3
3
PW - ENG and CONST
Full Time
Project Manager
1
1
1
1
1
Associate Project Engineer
1
1
1
1
1
PW - Eng. and Const. Total
2
2
2
2
2
POLICE DEPARTMENT
Full Time
SWORN
Chief of Police
1
1
1
1
1
Assistant Chief of Police
1
1
1
1
1
Majors
0
0
0
0
0
Captains
2
2
2
2
2
Lieutenants
3
3
3
3
4
Sergeants
7
7
7
7
6
Officers/Detectives
37
37
37
37
37
Training Officer
1
1
1
1
1
CIVILIAN EMPLOYEES
Department Head Secretary
1
1
1
1
1
Administrative Assistant
1
1
1
1
1
Communications Manager
1
1
1
1
1
Communications Officers
6
6
6
6
6
Police Department Total
61
61
61
61
61
115
103
CITY OF SOUTH MIAMI BUDGET FY 2019-2020
SouthfMiami
THE CITY OF PLEASANT LIVING
POSITIONS BY DEPARTMENT
BUDGETED
BUDGETED
BUDGETED
ADOPTED
CM RECOM
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
PARKS and RECREATION DEPARTMENT
Full Time
Parks and Recreation Director
1
1
1
1
1
Asst. Parks and Rec Director
1
1
1
1
1
Administrative Assistant
1
1
1
1
1
Special Events Coordinator
1
1
1
1
1
Administrative Assistant II
0
0
0
0
0
Senior Site Manager
1
1
1
1
1
Administrative Secretary
0
0
0
0
0
Recreation Leader
0
0
0
0
0
Parks and Rec Department Total
5
5
5
5
5
LANDSCAPE MAINTENANCE
Full Time
Parks Superintendent
0
1
1
1
1
Landscape Supervisor
1
0
0
0
0
Lead Worker
1
1
1
1
1
Maintenance Worker 1
2
2
0
0
1
Maintenance Worker II
1
1
1
1
1
Maintenance Worker III
1
1
0
0
0
Landscape Maint Division Total
6
6
3
3
4
COMMUNITY CENTER
Full Time
Recreation Supervisor II
2
2
2
2
2
Recreation Leader
3
3
3
3
3
Full Time Total
5
5
5
5
5
Part Time
Recreation Leader (PT)
3
3
3
3
3
Recreation Aide (PT)
11
11
11
11
10
Instructors (Grant Funded)
4
4
3
3
3
Summer Recreation Aide Seasonal (PT)
8
8
8
8
7
Part Time Total
26
26
25
25
23
Community Center Division Total
31
31
30
30
28
COMMUNITY POOL
Part Time
Lifeguard II
0
0
0
1
1
Lifeguard
5
5
5
4
4
Community Pool Division Total
5
5
5
5
5
TENNIS
Full Time
Tennis Operations Supervisor
1
1
1
1
1
Maintenance Worker 1
1
1
1
1
0
Full Time Total
2
2
2
2
1
Part Time
Recreation Aide (PT)
3
3
3
3
3
Maintenance Worker (PT)
0
0
0
0
1
Part Time Total
3
3
3
3
4
Tennis Division Total
5
5
5
5
5
TOTAL
Full Time Total
134
134
131
131
131116
Part Time Total
41
41
38
38
37
Grand Total
175
175
169
169
168
CITY OF SOUTH MIAMI BUDGET FY 2019-2020
104
South Miami
THE CITY OF PLEASANT LIVING
CAPITAL IMPROVEMENT PROGRAM
5-YEAR PLAN
In an effort to comply with Florida Statute 163.3177 required and optional elements of
Comprehensive Plan, the Capital Improvements Element must be reviewed on an annual basis
and modified as necessary in accordance with s. 163.3187 or s. 163.3189 in order to maintain a
financially feasible 5-year schedule of capital improvements. The City of South Miami Capital
Budget is updated annually as part of the budgeting process. Capital improvement projects are
defined as projects that are self-contained and that will usually be constructed or purchased as
a unit.
The City of South Miami uses Government Accounting Standards Board (GASB) 34 Guidance in
defining capital assets and depreciation.
Governmental Entities with Revenues between $10 and $100 million
Item Tracking and Inventory Capitalize and
Depreciate
Land
$1
Capitalize only
Land Improvements
$1
$25,000
Building
$1
$50,000
Building Improvements
$1
$50,000
Construction in Progress
$1
Capitalize only
Machinery and Equipment
$1,000
$5,000
Vehicle
$1,000
$5,000
Infrastructure
$50,000
$250,000
Intangibles
N/A
$25,000
A Capital Improvement generally includes only those items constructed or purchased that have a
useful life extending beyond a five (5) year period following their acquisition or purchase.
Normally, Capital Improvements involve a cost in excess of $5,000 or involve the acquisition or
disposal of land regardless of cost. Minor recurring annual expense items, including routine
maintenance and repairs, excluded. All projects that are financed from bond funds are included.
Similarly, preliminary engineering studies for such infrastructure improvements as the design of
improvements are generally itemized as capital expenditure items due to their significant cost
and impact of the Capital Improvement Program.
117
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 105
Southf iami
THE CITY OF PLEASANT LIVING
ALL REQUESTS FOR CAPITAL IMPROVEMENT PROGRAM 5-YEAR PLAN
PROJECT DESCRIPTION
SOURCE
FY 19
Estimated
Expenses
FY19
FY 20
FY 21
FY 22
FY 23
FY 24
TRAFFIC CALMING
Traffic calming Devices for area bounded by SW 64 St / SW 65 TR
/ SW 6S Ave / SW 67 Ave (Design / Construction)
CIP
25,000
PTP
27,636
40,000
Traffic Study for SW 65th Avenue between SW 49th St and SW
53rd Terrace
CIP
25,000
12,240
Traffic Study for SW 65 PL between Manor Lane & SW 7S TR; 75th
TR from SW 67 AV to SW 65 PL
CIP
25,000
7,327
Traffic Study for SW 74th Street between SW 63rd Ave & SW 65th
Ave
CIP
25,000
8,535
Traffic Study for Intersection Analysis at SW 63rd Ave and 69th ST
CIP
25,000
Traffic Study for SW 78th St west of SW 62nd Ave
CIP
25,000
Traffic calming Road reduction at SW 69th St and SW 63 CT and
Roundabout at SW 69 St and SW 63rd Ave (Construction)
PTP
0
19,625
130,000
Traffic Study for SW 59 PL and SW 69 ST (completed by County)
CIP
25,000
Traffic calming Devices for SW 78th St west of SW 62 Ave
PTP
0
9,S00
40,000
Traffic Study for SW 84th St between SW 57 Ave and SW 62 Ave
CIP
25,000
6,976
Miscellaneous Traffic Calming
CIP
30,000
25,000
ROADWAY & DRAINAGE IMPROVEMENTS
Citywide Drainage Improvements
SWDTF
50,000
20,000
100,000
50,000
50,000
50,000
50,000
SW 60th Ave and SW 83rd Street Intersection Improvements
CIP
70,000
75,378
Drainage & Grading Improvements at SW 59th Ave and SW 87th
Street
CIP
70,000
70,000
ROAD INFRASTRUCTURE
South Miami Intermodal Transportation Plan - Contingency
PTP
50,000
50,000
50,000
50,000
50,000
50,000
SW 64 ST Bike Lane and Road Improvements (SW 57 AVE to SW
62 AVE)
CDBG
354,916
354,916CIP
200,000
PTP
84,000
50,000
SW 64 ST Bike Lane and Roadway Improvements (SW 62 AVE to
SW 69 AVE)
PTP
50,000
62 AVE Design and Roadway Reconstruction (US#1 to SW 85 ST),
including Sidewalk improvement between SW 78 ST to SW 80 ST
TAP
48 0,000
S DTF
45,135
0,000
PTP
120,000
40,000
Citywide Sidewalk Repairs
PTP
30,000
30,000
40,000
45,000
50,000
55,000
60,000
Citywide Street Improvements / Resurfacing - COMPLETED
Fuchs Park Driveway approaches, Asphalt Reconstruction at 6802
SW 64 Ave, Parking Lane at SW 63rd Ave / 72nd ST, SW 67th CT
North of SW 74th ST, SW 51 TR (65 AVE to 66 AVE), SW 62 TR (67
AVE to Street End), SW 63 TR (67 AVE to Street End)
PTP
25,000
25,000
50,000
55,000
60,000
65,000
70,000
LOGT
85,000
85,000
100,000
105,000
110,000
115,000
120,000
Road Resurfacing - SW 49th St west of SW 63rd Ave
CIP
20,000
20,000
Road Resurfacing - SW 49th Tr west of SW 63rd Ave
CIP
20,000
20,000
Road Resurfacing - SW 73rd St (57 CT to 58 Ave)
PTP
20,000
Road Resurfacing - SW 61 Ave (59ST to 60 TR)
PTP
20,000
Road Resurfacing - SW S8th AVE (84ST to 87ST)
PTP
25,000
Road Resurfacing - SW 87th ST (59 AVE to 60 AVE)
PTP
15,000
Road Resurfacing - SW 84th ST (60 AVE to 62 AVE)
PTP
20,000
Road Resurfacing - SW 84th ST (57 AVE to 59 AVE)
PTP
15,000
118
Road Resurfacing - SW 59TH AVE (83 ST to 84 ST)
PTP
12,500
Road Resurfacing - SW 59TH AVE (80 ST to 81 ST)
PTP
15,000
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 106
RAKSoutiami
THE CITY OF PLEASANT I WING
PROJECT DESCRIPTION
SOURCE
FY 19
Estimated
Expenses
FY19
FY 20
FY 21
FY 22
FY 23
FY 24
Road Resurfacirg- SW 60TH AVE (81 ST to 82 ST)
PTP
20,DD0
Road Resurfacirg - SW 58TH CT (78 ST to 80 ST)
PTP
15,DD0
Road Resurfacirg - SW 77TH TR (57 AVE to 59 AVE)
PTP
20,000
Road Resurfacing - SW 78TH ST (58 AVE to 62 AVE)
PTP
25,000
Road Resurfacing - SW 57TH CT (79 ST to 80 ST)
PTP
12,500
Road Resurfacing - SW 78TH TR (67 AVE to 68 AVE)
PTP
12,SD0
12,500
Road Resurfacing- SW 75TH TR (67 AVE to 68 AVE)
PTP
12,500
Road Resurfacing- SW 74 ST (67 AVE to 68 AVE)
PTP
12,500
Road Resurfacing - SW 67th CT North of SW 74th ST
PTP
12,500
Road Resurfacing- SW 66TH AVE(72 STto ST END)
PTP
22,500
22,500
Road Resurfacing- SW 64TH CT (68 ST to 705T)
PTP
124500
12,500
Road Resurfacing- SW 64TH AVE(64ST to 66 ST)
PTP
12,500
12,500
Road Resurfacing - SW 65TH ST (66 AVE To 67 AVE)
PTP
12,500
12,500
Road Resurfacing- SW 62ND CT(64 ST to 68 ST)
PTP
20,000
Road Resurfacing - SW 61 TR (65 AVE to 67 AVE)
PTP
15,000
Road Resurfacing- SW 61 ST (65 AVE to 67 AVE)
PTP
15,000
Road Resurfacing - SW 69 AVE NORTH OF SW 62ND TR
PTP
10,000
Road Resurfacing SW 62nd TERR East of SW 67th AVE
PTP
15,000
Road Resurfacing SW 74th St (67 AVE to 75 TERR) - School
PTP
25,000
25,000
Road Resurfacing SW 62 St (59 CT to 62 AVE)
PTP
20,000
Road Resurfacing SW 58 St (60 AVE to 62 AVE)
PTP
12,500
Road Resurfacing SW 52 TR (65 AVE to 67 AVE)
PTP
12,500
Citywide Neighborhood Greenways Sharrows and signs
PTP
100,000
100,000
100,000
100,000
PARKS
Citywide Parks mprovement-Miscellaneous
CIP
100,000
80,000
50,000
50,000
50,000
50,000
50,000
Citywide Parks Master Plan - Improvements
CIP
100,000
69,853
50,000
50,000
50,000
50,000
S0,OD0
Citywide Parks entryway signage
CIP
200,000
148,000
Citywide ADA Transition Plan - Improvements
CIP
28,750
50,000
50,000
Citywide Park Playground PIP Rubber Surface (Dante Fascell (3),
Fuchs (1), Murray (1), & Palmer (1)]
CIP
200,000
All America: Adventure Playground
CIP
20,000
20,000
All America: Survey ROW North Border
CIP
4,548
Brewer Park: Playground PIP Rubber Surface
CIP
70,000
69,853
Brewer Park: Fence Replacement (canal)
CIP
50,000
32,850
Dante & Brewer Park: Non -Motorized Boat Launch
FRDAP
200,000
CIP
50,000
Dante Fascell Park: Tennis Court Lights
CIP
250,000
Dante Facell Park: 2 additional Tennis Courts
CIP
50,000
400,000
Dante Fascell Park: Resurface Clay Courts
CIP
80,000
Dante Fascell Park: Tennis Expansion (2 courts)
CIP
150,000
Dante Fascell Park -Tennis Court Resurfacing
CIP
75,000
Dog Park: K9 Artificial Turf
CIP
75,000
Fuchs Park: Labe Perimeter Asphalt Trail Design (Phase I - FY 2020)
CIP
20,000
71,085
200,000
250,000
Fuchs Park: New Picnic Pavilion
CIP
50,000
GB Community Center: Restroom Renovations
CDBG
70,846
220,846
CIP
65,000
75,000
GB Community Center- Insulation Study
CIP
25,000
GB Community Center- Basketball Gymnasium Bleacher
CIP
50,000
75,000
Murray Park: Itleplace Ball Field Fencing
CIP
65,000
119
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 107
Southkiami
THE CITY OF PLEASANT LIVING
PROJECT DESCRIPTION
SOURCE
FY 19
Estimated
Expenses
FY19
FY 20
FY 21
FY 22
FY 23
FY 24
Marshall Williamson Park - Playground PIP Rubber Surface
CDBG
70,000
Marshall Williamson Park - Sidewalks & Park Infrastructure &
Landscape Improvements
CIP
100,000
4,980
CRA
50,000
CDBG
50,000
100,000
Palmer Park: Laser -Grade Fields
CIP
35,000
Palmer Park- Drainage Improvements
CIP
500,000
450,000
South Miami Park: Restroom w/ Concession Stand Building
(design)
CIP
85,000
100,000
South Miami Park: Restroom w/ Concession Stand Building
(construction)
CIP
750,000
South Miami Park Play Ground
CIP
75,000
75,000
Portable Event Stage for Parks
CIP
12,000
12,000
New Park Improvements 7435 SW 66 Ave (Phase I Design FY-20 /
Phase II Construction FY-21
CIP
25,000
100,000
Misc. Park Furniture
CIP
15,000
10,000
5,000
15,000
15,000
15,000
15,000
FLEET REPLACEMENT
8 Police Vehicles and Equipment
CIP
332,000
332,000
350,000
380,000
380,000
380,000
380,000
Police PAL Vehicle
LEFTF
40,000
40,958
Police Rescue Vehicle
LEFTF
50,000
50,000
F150 4 door Work Truck with Power Lift for Public Works Dept.
CIP
38,000
33,819
Trash Truck
CIP
120,000
Garbage Truck (Replace 2004 Vehicle)
CIP
295,000
Trash Crane (Replace 2006 Vehicle)
CIP
180,000
F150 Vehicle for Public Works Operations
CIP
30,000
F150 Vehicle for Public Works Construction & Engineering
CIP
30,000
Street Sweeper
CIP
250,000
234,524
F150 Vehicle for Parks & Recreation Dept.
CIP
38,000
36,319
Cushman Vehicles for Parks & Recreation
CIP
25,000
25,000
Water Trailer for Parks & Recreation
CIP
10,000
9,500
Courtpac Roller 24" Model (tennis) for Parks & Recreation
CIP
5,000
Tractor vehicle for Parks & Recreation
CIP
15,000
Commercial Rider Mower for Parks & Recreation
CIP
10,000
Enforcement Vehicle for the Parking Division
CIP
10,000
10,000
10,000
10,000
CITY FACILITIES
Gibson Bethel CC - Air Conditioning
CIP
40,000
39,188
Gibson Bethel CC - New Roof
CIP
150,000
City Hall - New Roof
CIP
100,000
Police Department Air Conditioning
CIP
20,000
6,736
City Hall Air Conditioning
CIP
15,000
Police Station Front Foyer / Parking Lot Lighting Improvements
CIP
10,000
MISCELLANEOUS
Citywide Sewer Upgrades - Design
GOB
59,000
39,285
250,000
Citywide Directional Street Signs Replacement
PTP
50,000
23,980
30,000
50,000
Pedestrian Bridge Study Over US#1 between SW 57th Ave & SW
72nd St Feasibility Study
PED
500,000
FDOT
5,000,000
DEV
1,500,000
120
CRA
100,000
92,209
250,000
Citywide Landscaping Program
TTF
20,000
20,000
50,000
50,000
50,000
50,000
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 108
11'
South Miami
THE CITY OF PLEASANT LIVING
PROJECT DESCRIPTION
SOURCE
FY 19
Estimated
Expenses
FY19
FY 20
FY 21
FY 22
FY 23
FY 24
City Welcome Signs
CIP
250,000
249,592
250,000
Manor Lane Roadway & Sidewalk
FTp
0
25,745
CIP
100,000
175,000
New Pay Stations
CIP
50,000
49,148
50,000
Citywide Striping (Downtown, SW 72nd St Road Stenciling by City
Hall, Parking str ping SW 59 Ave & 73 St)
PTP
0
11,061
20,000
CIP
20,000
Orchids
CIP
5,000
5,000
Rubber Mulch for Tree Grates - Downtown Area
CIP
5,000
Chamber Digita Audio and Rebuild Project
CIP
100,000
99,916
Landscape Sunset Or (US 1 to SW 69th Ave)
LOGT
150,D00
CIP
200,000
43,220
200,000
2 Power Outlet for Electrical Vehicles City Hall
CIP
18,449
Solar for Public Works Building
CIP
Solar for Comm mity center
CIP
35,000
Solar for Pool
CIP
25,000
Solar for City Hall
CIP
50,000
Solar for Public Works Building
CIP
20,000
Downtown Imp,ovements -Sunset Or between US#1 and SW 57th
SWDTF
100,000
CIP
445,000
82,354
CIP
300,000
PTP
300,000
Holiday Lighting
CIP
10,000
10,000
50,000
Downtown LED parking signs
CIP
100,000
Proposed Park
CIP
TOTAL CAPITAL IMPROVEMENTS BY YEAR
5,296,262
3,715,620
5,592,416
11,295,11-
1,420,000
121
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 109
SouthfMiami
THE CITY OF PLEASANT LIVING
CAPITAL IMPROVEMENT PLAN FUND SUMMARY
CODE
SOURCE OF FUNDS
FY 19
Estimated
Expenses
FY19
FY 20
FY 21
FY 22
FY 23
FY 24
CIP
Capital Improvement Fund
3,790,000
2,852,141
2,750,000
3,125,000
950,000
505,000
505,000
CDBG
Comm. Development Block Grant
495,762
270,846
454,916
0
0
0
0
FRDAP
FL Recreation Dev. Assistance Program
0
0
0
200,000
0
0
0
GOB
MDC General Obligation Bond
59,000
39,285
250,000
0
0
0
0
LEFTF
Law Enforcement Forfeiture Trust Fund
90,000
40,958
50,000
0
0
0
0
LOGT
Local Option Gas Tax
85,000
85,000
250,000
105,000
110,000
115,000
120,000
PTP
People Transportation Plan
606,500
270,047
1,067,500
515,000
260,000
170,000
180,000
CRA
Community Redevelopment Agency
100,000
92,209
50,000
250,000
0
0
0
SWDTF
Stormwater Drain Trust Fund
50,000
65,135
220,000
50,000
50,000
50,000
50,000
TAP
Transportation Alternatives Program (FDOT
grant)
0
0
480,000
0
0
0
0
FDOT
Pedestrian Bridge
0
0
0
5,000,000
0
0
0
TMDL
Total Maximum Daily Load - FDEP Water
Quality Grant
0
0
0
0
0
0
0
TTF
Tree Trust Fund
20,000
0
20,000
50,000
50,000
50,000
50,000
DEV
Developer Contributions
0
0
0
1,500,000
0
0
0
PED
Pedestrian Crossing Acq. Dev. Ops. & Maint.
Trust Fund
0
0
0
500,000
0
0
0
PADOM
Parks Acquisition Development Operation &
Maint. Fund
0
0
0
0
0
0
0
TOTAL CIP BY YEAR
5,296,262
3,715,620
5,592,416
11,295,000
1,420,000
890,000
905,000
122
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 110
I�1'
South Miami
THE CITY OF PLEASANT LIVING
CAPITAL IMPROVEMENT PROGRAM DESCRIPTIONS
Fiscal Year 2019/2020
TRAFFIC CALMING
Traffic Studies & traffic Calming Devices
Several traffic studies were completed and findings will be presented to Miami -Dade County for
review and implementation. The projects will comprise the cocoplum and Pinecrest Villa
neighborhood. These two projects will provide traffic calming measures to encourage slower
traffic speeds, thereby reducing the timesaving benefit of cutting through on the neighborhood
streets, enhancing safety for pedestrians and bicyclists and quality of life.
�•�- �'__
PEDX P�
LMNGJ
Citywide Drainage Improvements:
The Stormwater Master Plan (SMP), completed in 2012, is a citywide study evaluated the
current flood protection level of service (LOS) of the existing stormwater infrastructure. The
study also identified existing and future operation and
maintenance needs.
Potential flooding areas were identified and prioritized in the
SMP. The study identifies locations in the City to design and
construct drainage improvements. These areas will be
addressed in phases, by level of priority, as reported in the
aid SMP.
Citywide Drainage Cleaning:
A citywide drainage cleaning will be established to include the inlets, manholes, slab covered 123
trenches and drainage lines.
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 111
II1'
South Miami
THE CITY Of PLEASANT LIVING
ROAD INFRASTRUCTURE
SW 64 Street Bike Lane and Road Improvements
By implementing the SMITP recommendations, this project will provide dedicated bike lanes,
street resurfacing and striping along SW 64th Street between SW 57th Avenue and SW 62nd
Avenue. This project is a part of a continuing effort to enhance the transportation system and
mobility choices for the residents and visitors to the City of South Miami.
SW 62nd Avenue Pedestrian & Bicyclist Mobility Enhancement Project (LAP): This project
consists of design and construction of on -road and off -road trail facilities for pedestrian, bicyclists
and other non -motorized forms of transportation including sidewalks, bicycle infrastructure, curb
and gutter, drainage system and roadway reconstruction along SW 62nd Avenue between SW
70th Street and SW 85th Street. This project received Transportation Alternative Program (TAP)
Grant thru the FDOT/ Miami -Dade Metropolitan Planning Organization.
9WI;X41737-vi"�
`Pzl
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 112
I11'
South Miami
THE CITY OF PLEASANT LIVING
Citywide Sidewalk Repairs:
An extensive inspection of sidewalks was conducted to identify
cracks or broken sidewalks. Repairs will be scheduled to
remove tripping hazards along most of the sidewalks
throughout the City.
Citywide street Improvements / Resurfacing Program:
The purpose of this program is to maintain all City -owned paved streets at a serviceable level.
The scope includes resurfacing, restoration and rehabilitation of existing streets on an as -need
basis, as a result extending the life of the existing pavements.
Citywide Neighborhood Greenways Sharrows
By implementing the SMITP recommendations, this project will
provide neighborhood sharrows citywide. The scope will consist of
installation of pavement marking symbols to alert motorists to the
expected lateral placement of bicyclist within the shared lane and
encourage safer passing behaviors. This project is part of a continuing
effort to enhance the transportation system and mobility choices for
the residents and visitors to the City of South Miami as identified in
the South Miami Intermodal Transportation Plan.
PARKS
Citywide Parks Improvements — Miscellaneous
Miscellaneous improvements include unforeseen projects that occur within the fiscal year, such
as park amenity and furniture replacement, tree removal or replacement, facility repairs and
upgrades, emergency improvements, and new capital improvement initiatives.
Citywide Parks Master Plan — Improvements
The Master Plan was prepared in response to the desire of the City's inspired leadership and the
residents of South Miami to have an outstanding program of recreation and park facilities for
themselves and future generations as the City continues to mature over the next ten years. This 125
account is intended to address improvements needed immediately at existing parks as outlined in
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 113
SouthfMiami
THE CITY OF PLEASANT LIVING
the City's Parks and Recreation Master Plan and Appendix, improve the park service area
coverage throughout the City, and increase the park land acreage surplus in anticipation of future
park land requirements.
Citywide ADA Transition Plan Improvements
Title II of the Americans with Disabilities Act (ADA) covers programs, activities, services and
facilities of public entities such as the City of South Miami's park system. By way of the ADA
transition plan, the purpose of this fund account is to address barrier removal solutions that will
facilitate access opportunities for all individuals. This account focuses on the built
infrastructure of the city's park system and its outdoor recreation facilities to address physical
accessibility improvements.
Citywide Park Playground Poured -in -Place Rubber Surfacing
Playground poured -in -place (PIP) rubber surface has many advantages over other popular loose -
fill material surfaces such as sand, wood chips, and recycle rubber mulch. PIP rubber surface is
aesthetically attractive, ADA-compliant, slip resistant, stain resistant and repels dirt well. It is
easily maintained with little routine care compared to certified playground mulch and its
durability makes it a smart financial choice. This project entails removal of existing mulch and
installation of new stone sub -base and 50/50 color poured -in -place ("PIP") rubber playground
surfaces at Dante Fascell Park (3), Fuchs Park (1), Murray Park (1), and Palmer Park (1).
Dante Fascell Park — Tennis Court Sports Lighting
Staff desires to add a new LED lighting system to the existing clay tennis courts at Dante Fascell
Park. New lighting will extend tennis recreation play hours, improve physical and mental health,
allow adjacent schools the opportunity to utilize the facilities after -school hours, increase
tourism, increase/improve economic activity, and create immediate job opportunities. The City
has completed a 10-year Parks Master Plan which supports the need for new outdoor tennis
lighting. Furthermore, the City has received multiple written correspondences from residents and
tennis participants who have requested the need for tennis court lightning.
Dante Fascell Park — Additional Tennis Court(s) Feasibility Study Plan
The purpose of this project is to conduct a feasibility study to determine the need for 2, 3, or 4
new outdoor clay tennis courts at Dante Fascell Park. The plan will include but is not limited to
site analysis of existing conditions, operational cost analysis, conceptual designs, cost of
planning including direct construction costs and project soft costs.
Fuchs Park — Lake Perimeter Asphalt
Phase I consists of removal of Australian pine trees and construction of the east end asphalt trail
near and around playground, volleyball and pavilion.
This project entails construction of a new asphalt trail around the park, existing pond and removal
of Australian pine trees along pond perimeter. Improvements within this project shall be in
accordance with the American with Disabilities Act (ADA) including providing access to the 126
existing pavilion, restroom facilities, and lakeside benches. This engagement will help bring the
city's park system one step closer to making our community more livable and accessible for
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 114
South(eMiami
THE CITY OF PI EAS %%:
everyone, as well as provide opportunities for physical activity to improve fitness and mental
health.
Gibson -Bethel Community Center— Insulation Study
The purpose of the insulation study is to understand the current heat flow within the
community center and determine whether any improvements can be made as it pertains to the
rate of heat transfer, specifically inside the indoor basketball gymnasium area.
Marshall Williamson Park — Park Infrastructure & Landscape Improvements
The CSM has applied for and received a block grant to assist in funding a slate of park
infrastructure and landscape improvements to Marshall Williamson Park aimed at enhancing
park services and increasing safety through the incorporation of Crime Prevention Through
Environmental Design principles. The scope of work for the project includes the installation of a
gunshot detection system blue -light call box, installation of security cameras, sidewalk
improvements, and other park infrastructure improvements.
Funding for this program is provided through a combination of $150,000 from Community
Development Block and a $50,000 match from City of South Miami funds.
FLEET REPLACEMENT
Police Vehicles and Equipment
The program consists of the replacement of older Police vehicles. Older vehicles will be
decommissioned and placed for public auction. The Police Department proposes to replace
eight vehicles and purchase a police rescue vehicle.
Public Works Vehicle Fleet Replacement
The Public Works Department will be purchasing two F-150 pick up trucks, one garbage truck and
one trash crane
Parks Department Vehicle Fleet Replacement
The 5' Tow Roller is easy to use and will help keep the city's Har-Tru clay courts compact and firm.
It can be pulled by a golf cart, lawn tractor or utility vehicle and still offer the same rolling speed
and convenience as the power roller. This unit can be upgraded to a motorized roller at any time 127
by attaching the Honda Power Head. The S' Tow Roller comes with a weight tray, towing tongue,
scraper -brush, and front and rear court brushes and includes a 1 year warranty.
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 115
If)Soutiami
THE CRY OF PL FASANT LIVING
MISCELLANEOUS
Citywide Sewer Upgrades
One of the areas identified for upgrades is bounded by S.W. 64th Avenue on the West, S.W.
62nd Avenue on the East, S.W. 68th Street to the North, and S.W. 72nd Street (Sunset Drive) to
the South. Area "I" is comprised of approximately 312 property owners and is mainly zoned
residential. Area "I" is comprised of 77% Multi -Family Homes and 23%Single Family Homes (the
average single family home size is between 3,000 and 5,000 Square Feet) which would establish
the total average daily flow to be 66,240 GPD (sub area 1). This area is currently on septic tank
system; however, it has the potential to connect to the public sanitary sewer system that is
bounding the project area. The improvements are based on the Sanitary Sewer Master Plan.
The master plan identifies areas within the City that are currently not serviced by a public
sanitary sewer system, provides information on existing sewer systems, and includes a layout of
the proposed systems, organized by priority.
Citywide Replacement of Directional Street Signs BE Posts
This is an ongoing project being implemented throughout the City and consisting of the
replacement and maintenance of old street name signs, with a new design, which includes the
City Logo.
City Welcome Signs
South Miami will deploy welcome signs which will be placed throughout the City. The signs are
to be installed at the entryways for the City and will include a gateway monument sign to be
placed at Fuchs Park and entry signs to be implemented at various City entry sites.
Pedestrian Bridge Study Over US#1 between SW 57 Ave & SW 72 ST
(Feasibility Study): A feasibility study was completed on three
alternatives along US#1 on May 2008 and City will confirm if this study
and the alternative will suffice or if the City would want to update the
current conditions and prices or conduct a new feasibility study for
another location. The initial overlay of
the landing was completed, and sites
will be evaluated for implementation.
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 116
Iil'
South Miami
THE CITY OF PLEASANT I WING
Miscellaneous Infrastructure Improvements
Miscellaneous emergency infrastructure repairs and improvements such as guardrails, pothole
repairs, sign installation and repairs, sidewalk repairs and replacement and inlet cleaning
citywide.
Sidewalk Feasibility Study for Manor Lane from 6330 Manor Lane to SW 80 St & SW 66 Ave:
A feasibility/planning study will provide options to construct a new sidewalk along the east
and/or west side of Manor Lane between 6330 Manor Lane to SW 80th Street and SW 66th
Avenue. The feasibility study will help determined exactly where the ROW is located on both
side of the street, and summarized existing conditions, propose improvement options,
preliminary cost estimates and recommendations.
Pay Stations
The City's Finance Department is looking to install five new Digital Multi -Space Parking Pay
Stations. Currently, additional parking spaces have been created due to development and new
construction. Of these new parking spaces, certain locations areas lack the needed number of
pay stations.
Sunset Drive Road Modifications west of 61Ct & Landscape from US#1 to 69th Ave:
The project consists of modification to the roadway alignment to achieve a smoother transition
in the east bound travels lanes as well as to improve the landscaping in the medians from SW
69th Avenue to US1.
Downtown Improvement on Sunset Drive between US#1 and SW 57th Ave:
The project will primarily consist of the beautification of Sunset Drive (72nd Street) between
US1 and 57th Avenue, maximize the width of the sidewalks without compromising existing on -
street parking, enhance the existing irrigation system, and provide minor traffic operational
improvements.
Road Pavement Reduction at SW 69 St & 63 Ct and SW 69 St & 63 Ave: This project will entail
the installation a new roundabout at the intersection of SW 69th Street and 63rd Avenue and
the reduction in the amount of pavement at the radii of SW 63rd St and SW 63rd Ct to reduce
the speed of vehicles making high speed turns.
f 461
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 117
(om'iami
South
THE CITY OF PLEASANT LIVING
GENERAL FUND BUDGET
130
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 118
South Miami
THE CITY OF PLEASANT LIVING
FY 2019-2020 GENERAL FUND REVENUES
ACTUAL
ACTUAL
BUDGET
ESTIMATE
CM RECOM
ACCT NO.
ACCOUNT CLASSIFICATION
FY 16/17
FY 17/18
FY 18/19
FY 18/19
FY 19/20
TAXES
0010000
3111000
AD VALOREM TAXES
6,273,137
6,642,566
7,096,822
7,096,822
7,369,151
0010000
3112000
AD VALOREM DELINQUENT
52,723
22,335
32,040
32,040
33,826
0010000
3112100
INTEREST
918
4,074
544
544
544
0010000
3121000
LOCAL OPTION TAXES
210,155
201,423
192,243
192,243
186,357
0010000
3141000
UTILITY TAX -ELECTRIC
1,411,169
1,403,971
1,370,250
1,370,250
1,390,804
0010000
3144000
UTILITY TAX - GAS
30,061
73,581
50,750
50,750
51,511
0010000
3149000
UTILITY TAX - OTHER
238,466
225,572
208,075
208,075
211,196
0010000
3150000
UNIFIED COMM SERVICES TAX
425,733
473,001
442,373
442,373
431,408
LOCAL BUSINESS TAX-
0010000
3161000
RENEWALS
596,464
568,359
575,000
570,000
575,000
0010000
3162000
LOCAL BUSINESS TAX NEW
82,207
98,448
105,000
105,000
105,000
0010000
3162100
BUSINESS TAX TRANSFER FEES
2,942
2,525
2,500
2,500
2,500
0010000
3163000
LOBBYIST REGISTRATION FEE
23,000
17,500
15,000
15,000
15,000
TOTAL TAXES
9,346,975
9,733,355
10,090,597
10,085,597
10,372,297
FRANCHISE FEES
0010000
3221000
BUILDING PERMITS
804,449
838,043
850,000
715,000
850,000
0010000
3221500
PUBLIC WORKS PERMITS
37,715
19,892
25,000
20,000
25,000
0010000
3231000
ELECTRICITY
1,069,314
1,044,842
1,252,400
1,252,400
1,264,924
0010000
3234000
GAS
37,388
0
35,350
39,713
35,704
0010000
3293000
GARAGE SALES
620
580
253
253
256
TOTAL FRANCHISE FEES
1,949,486
1,903,357
2,163,003
2,027,366
2,175,883
INTERGOVERNMENTAL REVENUE
INTERGOVERNMENTAL
0010000
3301000
REVENUE
0010000
3351012
STATE REVENUE SHARING
0010000
3351015
ALCOHOLIC BEVERAGE LICENS
0010000
3351018
LOCAL GOVT 1/2 C SALES TX
0010000
3382000
COUNTY LOCAL BUSINESS TAX
TOTAL INTERGOVERNMENTAL REVENUE
CHARGES FOR SERVICES
0010000 3412000 ZONING HEARING FEES
0010000 3413000 ENVIRON REVW & PRESVT BRD
0010000 3413001 LIEN SEARCH FEES
0010000 3413002 SPECIAL EVENTS
0010000 3414000 MICROFILM SALES
0010000 3419010 BLDG & ZON REINSPECT FEES
0010000 3419030 CERT OF USE/OCCUPANCY
0010000 3419040 CODE ENFORCEMENT FINES
0010000 3419051 BACKGROUND NOTARY&COPIES
0010000 3421010 POLICE SERVICES
0010000 3421021 TOWING ADMIN FEE
0010000 3421025 SCHL CRSNG GRDS- CTY REIM
0010000 3434100 SOLID WASTE CHARGES
0
18,068
0
0
0
433,677
423,207
399,217
399,217
405,479
14,215
13,774
14,547
14,547
15,553
1,046,813
1,014,974
950,946
950,946
974,201
20,112
14,568
15,628
15,628
15,460
1,514,817
11#484,591
1,380,338
1,380,338
1,410,693
49,225
51,550
32,960
32,960
41,252
38,420
45,085
41,200
42,000
41,200
14,190
11,915
14,412
14,412
15,000
2,850
3,720
3,390
3,390
3,390
1,701
1,254
1,315
1,500
1,335
700
0
300
170
300
38,325
18,450
22,000
21,000
23,000
106,149
69,765
109,844
65,000
95,481
19,949
19,880
21,124
18,900
21,335
27,565
60,766
38,360
38,360
38,360
3,595
3,720
5,558
5,558
5,! 131
16,630
28,953
25,000
25,000
25,buu
22,052
26,941
21,512
35,000
35,000
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 119
ACCT NO. ACCOUNT CLASSIFICATION
0010000 3434200 PRIVATE HAULERS PERMIT FEE
0010000 3445100 PARKING PERMITS
0010000 3445200 PARKING METERS FRANCHISE
0010000 3445210 VALET PARKING
0010000 3445220 PARKING FUND REVENUE
0010000 3445300 PARKING VIOLATIONS
0010000 3472620 TENNIS COURT FEES
0010000 3472630 RECREATION PROGRAM FEES
0010000 3472631 MULTIPURPOSE CNTR-RENTAL
MULTIPRPOSE CNTR-
0010000 3472632 MEMBERSHIP
0010000 3472635 REC FEES/MURRAY PARK POOL
0010000 3472650 S MIAMI PARK SOCCER
0010000 3472660 CONCESSION STANDS
TOTAL CHARGES FOR SERVICES
FINES AND FORFEITS
0010000
3511200
METRO COURT FINES
0010000
3511210
RED LIGHT CAMERAS
VIOLATIONS LOCAL
0010000
3540000
ORDINANCES
0010000
3541000
BURGLAR ALARM FINES
0010000
3541050
ALARM REGISTRATION CHG
TOTAL FINES AND FORFEITS
MISCELLANEOUS REVENUES
0010000 3612000 INTEREST INCOME
0010000 3621100 PARKING GARAGE RENT
0010000 3622000 FASCELL PARK
0010000 3623000 BUS BENCH ADS
0010000 3625000 RENT C.A.A.
0010000 3627500 SOUTH MIAMI MIDDLE SCHOOL
0010000 3629000 PALMER PARK RENTALS
0010000 3669000 HOSPITAL LANDSCAPE REVENU
0010000 3669100 DONATION
0010000 3695000 REIMB WORKERS COMP.
0010000 3695400 REIMBT-PUB WORKS LABOR
0010000 3697000 GAIN/LOSS ON ASSET SALE
0010000 3699201 MISC. OTHERS
0010000 3699225 SUNSET DR MTCE-FDOT REIMB
0010000 3699250 INSURANCE CLAIMS RECOVERY
0010000 3699501 SECTION 185 STATE CONTRIB
TOTAL MISCELLANEOUS REVENUES
Southf iami
THE CITY OF PLEASANT LIVING
ACTUAL
ACTUAL
BUDGET
ESTIMATE
CM RECOM
FY 16/17
FY 17/18
FY 18/19
FY 18/19
FY 19/20
681,942
663,397
607,289
620,000
641,215
103,122
115,333
113,506
113,506
115,776
1,763,899
1,780,717
1,778,925
1,778,925
1,778,925
55,850
18,268
20,000
19,000
19,000
52,307
17,013
36,750
36,750
15,000
620,075
660,792
762,020
762,020
784,881
367,102
428,662
450,000
450,000
475,000
112,678
73,296
46,658
50,000
47,591
16,567
20,796
18,682
15,000
18,682
12,614
19,843
12,500
16,500
15,625
-5,839
14,535
6,000
15,000
15,600
40,000
40,000
40,000
40,000
40,000
1,590
3,080
3,000
3,190
3,200
4,163,258
4,197,731
4,232,305
4,223,141
4,316,706
59,727
86,008
58,421
58,421
65,012
307,974
376,427
480,000
350,000
480,000
38,983
36,094
49,616
49,616
48,778
32,386
31,909
33,685
33,685
32,101
35,800
36,900
29,682
29,682
31,490
474,870
567,338
651,404
521,404
657,381
113,508
178,362
95,790
100,000
102,495
83,213
71,152
72,625
50,000
65,907
26,833
27,820
25,000
27,000
25,890
14,685
15,252
16,939
16,939
17,378
22,000
15,540
26,227
28,091
28,653
21,328
21,818
21,168
22,320
22,571
22,539
21,908
26,212
24,000
26,443
7,264
5,875
4,754
4,754
10,285
42,860
29,349
0
0
0
24,832
4,238
0
0
0
7,985
11,780
0
0
0
9,144
26,453
0
0
0
55,681
108,262
15,300
40,400
23,064
3,980
3,980
3,980
3,980
4,063
29,337
131,792
0
0
0
102,030
110,419
106,000
106,000
115,000
587,219
784,000
413,995
423,484
441,749
TOTAL GENERAL FUND 18,036,625 18,670,372 18,931,642 18,661,330 19,374,708
0010000 3811000 CONTRIB FROM OTHER FUNDS
25,000
25,000
25,000
4,250
14,555
0010000 3811500 TRANSFER WATER/SEWER FUND
250,000
150,000
150,000
150,000
150,1132
0010000 3811700 TRANSFER FROM CRA
109,465
109,465
110,965
110,965
1,185,Ubb
TOTAL OTHER FINANCIAL SOURCES
384,465
284,465
28S,965
265,215
1,349,641
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 120
7e'
SoutMiami
THE CRY OF PLEASANT LIVING
REVENUE PROJECTION RATIONALE
AD VALOREM TAXES
311.1000 Ad Valorem Taxes Current - Ad Valorem or property taxes are authorized by Chapter
166, Florida Statutes. The Florida Constitution limits local governments to a maximum of 10 mills
of Ad Valorem taxation. The amount of revenue is based on the tax rate multiplied by the
assessed value of the City, which is provided by the County Property Appraisal Department. The
amount is then budgeted at 95% of its gross value to allow for prompt payment discounts and
other adjustments in accordance with Florida Statutes.
The Miami -Dade County Property Appraiser certified the Taxable Value within the City of South
Miami at $ 1,987,072,238. This valuation represents a 3.59% increase from the FY 2018-19 level
of $1,918,166,785. The estimated revenue amount is calculated using the adopted City tax rate
of 4.3000.
AD VALOREM TAXES
8,000,000
6,000,000
4,000,000
2,000,000
0
311.2000 Ad Valorem Delinquent - This revenue source is derived by those taxpayers who do not
pay their taxes by March 31 of any given year. On average the total revenue received in this
category is minimal when compared to the total Ad Valorem taxes collected.
Below is a provided schedule related to when property taxes are due by the property owners:
— Tax payers receive a 4% discount for Ad Valorem payments received by November 30
— December 311 is 3%
— January 311t is 2%
— February 281h 1%
— Taxes become delinquent if not paid by March 3111
— The tax sale commences on or before June 11
The City normally receives two distributions of Ad Valorem Tax Revenues in November and two
distributions in December and then after monthly. After the tax certificate sale is completed in
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 121
133
II1'
South Miami
THE CITY OF PI. EASAANT I MC.
June and that distribution is made in approximately July, very little Ad Valorem revenue is
collected until main tax season commences again in November.
UTILITY TAXES
314.1000 Utility Tax -Electric - Section 166.231(1) (A), Florida Statutes, authorizes a city to collect
Public Service or Utility Taxes. The City previously established by Ordinance 21-85-1238 utility
taxes in the amount of 10% on payments received by the seller of electricity. The City enacted an
Ordinance, which mirrored the County's utility tax levies of 10%.
1,500,000
1,000,000
500,000
0
UTILITY TAX - ELECTRIC
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314.9000 Utility Tax -Water - Section 166.231(1) (A), Florida Statutes, authorizes a City to collect
Public Service or Utility Taxes. The City has established by Ordinance 21-85-1238 utility taxes in
the amount of 10% on payments received by the seller of water.
UTILITY TAX - WATER
250,000
200,000
150,000
100,000
50,000
0
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134
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 122
IU'
South Miami
THE CITY OF PLEASANT IIVI NG
314.4000 Utility Tax -Gas - Section 166.231(1) (A), Florida Statutes, authorizes a City to collect
Public Service or Utility Taxes. The City has established by Ordinance 21-85-1238 utility taxes in
the amount of 10% on payments received by the seller of gas.
60,000
50,000
40,000
30,000
20,000
10,000
0
UTILITY TAX - GAS
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COMMUNICATION TAXES
315.0000 Communication Services Tax - Utility taxes and franchise fees on communication
services, including telephone service and cable television. It is important to note, the tax is
applied only to land based telephone lines and as people continue eliminating these landlines and
using portable phones as their primary form of communication, revenues from this tax will
continue to diminish. These taxes are collected and distributed by the State of Florida.
800,000
600,000
400,000
200,000
0
UNIFIED COMMUNICATIONS SERVICE TAX
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F`�oy6 Q
135
:ITY OF SOUTH MIAMI BUDGET FY 2019-2020 123
11'
South Miami
THE CITN UI YLFASANT LNIN(I
LICENSES AND PERMITS
316.1000 Local Business Tax Receipts - Pursuant to Chapter 205, Florida Statutes, counties and
municipalities are authorized to levy a local business tax, formerly called an occupational license
tax, which was first authorized in Florida in 1869. As part of the levy, each local government
establishes categories of professions, occupations, and businesses, and then imposes a tax on
each designated category. Revenues in this category are generated by the annual renewal of
local business tax receipts.
316.2000 Local Business Tax Receipts -New - Pursuant to Chapter 205, Florida Statutes, counties
and municipalities are authorized to levy a local business tax, formerly called occupational license
taxes, which was first authorized in Florida in 1869. As part of the levy, each local government
establishes categories of professions, occupations, and businesses, and then imposes a tax on
each designated category. The fee paid by new businesses in order to obtain a local business tax
receipt generates revenues in this category.
316.2100 Business Tax Transfer — Revenues generated from businesses moving from location to
another within the City boundaries.
316.3000 Lobbyist Registration Fee - Revenues in this category are generated by the registration
fees that must be paid by lobbyists. The current cost per registration fee is $500
FRANCHISE FEES
322.1000 Building Permits - Permits must be issued to any individual or business who performs
construction work within the corporate limits of the City. These permits are issued for
construction, such as plumbing, electrical, structural, mechanical, etc. City Ordinance sets the
fees.
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0
BUILDING PERMITS
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136
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 124
(t'
South Miami
TFIE CITY OF PLEASANT LIVING
As per Florida Statute 553.80, the City may provide a schedule of reasonable fees, for enforcing
the Florida Building Code. These fees, and any fines or investment earnings related to the fees,
shall be used solely for carrying out the local government's responsibilities in enforcing the
Florida Building Code. When providing a schedule of reasonable fees, the total estimated annual
revenue derived from fees, and the fines and investment earnings related to the fees, may not
exceed the total estimated annual costs of allowable activities, taking into account direct and
reasonable indirect costs. Any unexpended balances shall be carried forward to future years for
allowable activities or shall be refunded at the discretion of the local government.
The City uses two different methods to calculate direct and reasonable indirect expenses for
carrying out the City's responsibilities in enforcing the Florida Building Code. First method is to
apply 3%, which is the City's Building Department's full-time personnel percentage, to the overall
FY budget, excluding the Building Department's estimated expenses, which are considered a
direct expense, and adding those two amounts to determine the actual amount to enforce the
Florida Building Code for that particular fiscal year.
The second method is taking into account the departments which are involved in helping the
Building Department in enforcing the Florida Building Code (City Clerk, City Manager, Finance,
Human Resources, etc.), eleven departments and divisions and applying 1/12 (8.3%) to the overall
expenses of the eleven Department/Divisions in addition to the Building Department, which is
considered a direct expense.
Under both methods, the City expects expenses to exceed the estimated revenues for FY 2020;
hence no surplus amount is available to carry -forward or refund.
Lastly, the Building Department represents 3% of the City's overall proposed budgeted expenses
for FY 2019-2020, which is in -line with the reasonable indirect expenses being calculated to
enforce the Florida Building Code as provided in FS. 553.80.
323.1000 Franchise Fee -Electric - A city may charge electric companies for the use of its rights -of -
way per Florida Statutes 166.021 and 337.401. The City of South Miami currently has a franchise
agreement with FPL.
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
ELECTRICITY FRANCHISE FEE
Q,�O1y c�vO•y'L c�~O, A c�~O•y��O,yy QJ�O16 c��oy'1 t��Q, Q,ryCi c�~o1P
137
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 125
II1'
South Miami
THE CITY OF PLEASANT I WING
323.4000 Franchise Fee -Gas - A city may charge gas companies for the use of its rights -of -way
per Florida Statutes 166.021 and 337.401. It is standard practice to enact a 6% fee on gross
revenues. The amount projected is based on historical collections.
329.1000 Penalties on Local Business Tax Receipts - Revenues in this category are generated by
the collection of late fees on Local Business Tax Receipts.
329.3000 Garage Sales Permit - Revenues in this item are generated when a resident of the City
pays the required fee for a garage sale permit.
INTERGOVERNMENTAL REVENUE
335.1012 Municipal Revenue Sharing - The Florida Revenue Sharing Act of 1972, codified as Part
II of Chapter 218, Florida Statutes, was an attempt by the Florida Legislature to ensure a
minimum level of revenue parity across municipalities and counties. Provisions in the enacting
legislation created separate revenue sharing trust funds for municipalities and counties. The
current Municipal Revenue Sharing Trust Fund includes three sources for municipalities: 1.3409
percent of net sales and use tax collections, the state -levied one -cent municipal gas tax
collections, and 12.5 percent of the state alternative fuel user decal fee collections. The amount
budgeted is based on actual collections in the current fiscal year and the current state of the
economy.
MUNICIPAL REVENUE SHARING
420,000
400,000
380,000
360,000
340,000
320,000
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335.1015 Beverage License - Various alcoholic beverage license taxes are levied on
manufacturers, distributors, vendors, and sales agents of alcoholic beverages in Florida. The tax
is administered, collected, enforced, and distributed back to the local governments by the
Division of Alcoholic Beverages and Tobacco within the Florida Department of Business and
Professional Regulation. Proceeds from the license tax fees are deposited into the Alcoholic
Beverage and Tobacco Trust Fund, which is subject to the 7.3-percent general revenue service
charge. From the alcoholic beverage license tax proceeds collected within an incorporated 138
municipality, 38 percent is returned to the appropriate municipality.
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 126
YCASoutiami
THE CITY OF PLEASANT LIVING
335.1018 Half -Cent Sales Tax - Authorized in 1982, the program generates the largest amount of
revenue for local governments among the state -shared revenue sources currently authorized by
the Legislature. It distributes a portion of state sales tax revenue via three separate distributions
to eligible county or municipal governments. This revenue source represents one-half of the
revenue generated by the additional 1% sales tax, which is distributed to counties, and cities
based on a per capita formula. The amount budgeted is based on actual collections for the
current fiscal year which is provided by the State.
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0
LOCAL GOVERNMENT HALF -CENT SALES TAX
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312.1000 Local Option Gas Tax - This tax is levied at the rate of 6 cents per gallon on motor fuel.
It is collected by the Florida Department of Revenue and remitted monthly to counties and cities
throughout the state. The amount budgeted is based on actual collections for the current fiscal
year which is provided by the State.
205,000
200,000
195,000
190,000
185,000
180,000
175,000
170,000
165,000
LOCAL OPTION FUEL TAX
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139
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 127
f r )
SouthfMiami
THE CITY OF PLEASANT I WING
COUNTY REVENUE
338.2000 Share of Local Business Tax - All businesses in the City must pay a County Business Tax
in addition to the City's Business Tax to operate a business within the County's corporate limits. A
portion of the County's similarly levied tax revenues are remitted to the City.
GENERAL CHARGES
341.2000 Zoning Hearing Fees - Revenues for this item are generated by administrative fees for
Variances, Special Use/Special Exceptions, LDC Text amendments, Comprehensive Plan
amendments, PUD/Minor changes, Waiver of Plat and Plat applications.
341.3000 Environmental Review and Preservation Board Fee - Revenue generated by Planning
and Zoning Department's ERPB Hearing fees, banners over public streets, outdoor dining/seating
permits, signs, tree removal permits. Also including in this category are closing of public rights -of -
way, waiver of right-of-way improvements, zoning/land use verification letter, site plan review
and inspections, appeal of ERPB decision, temporary storage units (POD) and pole banners.
341.3001 Lien Search Fees — Fees collected for lien search requests to the City.
341.3002 Special Events — Revenue for special events application fees.
341.4000 Microfilm Sales - Request for microfilm research and microfilm copies from the
Planning Department.
341.9010 Building and Zoning Re -inspection Fees — A fee is charged for re -inspections in every
area where permits are required. Re -inspection is defined as any trip made in addition to those
specifically named on the Building Permit job card or any trip made as the result of condemned or
disapproved work, calling for inspections prior to the work being ready for inspection and
additional trips made because access to structure isn't provided.
341.9030 Certificate of Occupancy - Revenues generated by approval of new construction.
341.9040 Code Enforcement Fines - Revenues in this category are generated when the owner of
a property within the corporate limits of the City violates a City code.
341.9051 Background Notary and Copies — Fees collected for Background checks, notary services
and copies.
PUBLIC SAFETY
342.1010 Police Services Agreement - This amount represents the amount to be paid by
residents and business for off -duty police. The amount represents the cost of the City providing
officers pursuant to off -duty arrangements.
342.1021 Towing Admin. Fee - The person or towing firm shall pay a fine of $500 after the 140
second documented police response.
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 128
I11'
South Miami
TI I CITY OF %. EASANT LIVING
342.1025 School Crossing Guards — The City collects from the county shared revenues based on
the traffic and parking citation revenues using a per capita formula. The School Crossing Guard
program is required by the State.
PHYSICAL CHARGES
343.4100 Solid Waste Charges — Revenues provided by the County for Solid Waste charges.
343.4150 County Solid Waste Surcharge - Revenues provided by the County for Solid Waste
charges.
343.4200 Haulers Permit Fees - Revenue generated by franchise fees from private haulers
(garbage collection) operating within the City limits.
PARKING REVENUE
344.5100 Permits - Revenue generated by the sales of monthly parking permits.
344.5200 Meter Franchise Fees - Revenue generated from the rental of metered parking spaces.
PARKING FRANCHISE FEE
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0
c�~O•,y i�~O1ry QJ~O1� �ryo,,a Q,�Oly ��016 c�~O1^
ME
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 129
YCASoutiami
THE CITY OF PLEASANT I IVING
344.5210 Valet Parking — Companies which operate a valet parking with the City are required to
pay a fee and the cost of any meter parking spaces which are needed to conduct their activities.
The cost is $25.00 per space per day.
344.5220 Parking Fund Revenue - An annual fee of one thousand dollars ($1,000.00), per space,
which shall increase five (5) percent annually, shall be paid into the Parking Fund for all on -street
parking spaces which are credited or counted toward required parking for new structures, or a
change in use that increases the minimum number of off-street spaces required after the date of
January 2, 2008. This line item excludes the businesses in the Hometown District, which are
accounted for in the Hometown District Improvement Trust Fund.
344.5300 Parking Violations — The City of South Miami Parking Division enforces parking
violations, especially when customers are parked at a City parking space which is not paid.
1,000,000
800,000
600,000
400,000
200,000
0
PARKING VIOLATIONS
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344.5400 Parking Meter Cash Key — Within the City, individuals are able to purchase a parking
key which allows them to park in a metered space, pay for time without using any coins. With the
installation of the new Centralized Parking System, the City eliminated the need for the Parking
Meter Cash Keys, hence no longer provides revenue to the City.
RECREATION FEES
347.2620 Tennis Court Fees — The City brought the tennis program in-house in an effort to
provide better tennis programs on better maintained courts. The anticipated net revenue for
operating the program in-house is approximately $50,000, an increase of over 100% when
compared to the amount of revenue generated when the Tennis program was outsourced.
347.2630 Recreation Fees - Registration fees for after school programs, summer, and spring and
one day camps. Also, included in this category is revenue from sports such as basketball, t-ball,
and track and travel baseball.
142
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 130
South Miami
THE CITY OF PLEASANT LIVING
347.2631 Multipurpose Center -Rental — Rental fees from the Community Center
347.2632 Multipurpose Center -Membership - Fitness Center membership and Boot Camp fees.
347.2650 S. Miami Park -Rental — Revenues generated from rental fees associated with the South
Miami Park, including the soccer program franchise fee.
347.2660 Concession Sales - Vending machine revenue. Percentage of collection from vendors at
concession stands.
FINES AND FORFEITURES
351.1200 Metro Court Fines - The City receives a portion of the revenues resulting from traffic
enforcement activities located within the City's boundaries. The revenue projection is based on
current actual revenues received for traffic enforcement for the period.
351.1210 Red light Cameras — The City receives a portion of the revenues resulting from the Red -
Light Cameras located within the City's boundaries.
354.1000 Burglar Alarm Fines - Revenues generated when the Police Department responds to
false alarm calls. While there is no charge for the first false alarm, there is a charge of $50 for the
second false alarm, $100 for the third, $150 for the fourth, $200 for the fifth, and sixth or more
false alarms the fee is $200 per occurrence.
354.1050 Alarm Registration Fees - Revenues are generated by permits paid by residential ($50
one-time) and business ($100 annually) users for registering alarm systems.
INTEREST INCOME
361.2000 Interest Income - Investment practices are maintained to allow for 100% of available
funds to be invested at all times. Determining factors in forecasting revenue for this line item are
the anticipated interest rate and pooled dollars available for investment.
361.4000 Dividends Income — The City's Investment Policy allows for 100% of available funds to
be invested at all times. Determining factors in forecasting revenue for this line item are the
anticipated interest rate and pooled dollars available for investment.
RENTAL
362.1100 RENT -Parking Garage — As part of the Municipal Parking Garage Operators Agreement,
MRP Properties the operator of the Municipal Garage, is required to pay the City a monthly
payment of $6,333 and 12.5% of certain revenue sources which combined exceed $150,000 on a
yearly basis.
362.2000 RENT -Dante Fascell Park - Revenue generated by park rentals at this park.
143
362.3000 Bus Bench Ads — The City has certain bus benches throughout the City, which allow for
advertising. Revenues for the space are collected within this account.
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 131
South(emiami
THE CITY OF PLEASANT LIVING
362.5000 RENT- CAA- Revenue generated by an agreement with Miami -Dade County Community
Action Agency during the fiscal year
362.7500 RENT -South Miami Middle School - Revenue generated by an agreement with South
Miami Middle School for the usage of fields during the school year.
362.9000 RENT -Palmer Park - Revenues in this category are generated by field rentals as well as
all sports revenues from this park.
CONTRIBUTIONS, REIMBURSEMENT and MISCELLANEOUS REVENUE
366.9000 Hospital Landscape - As per agreement entered June 13, 1985 between the City of
South Miami and the South Miami Hospital Foundation, Inc., where the Hospital Foundation shall
contribute to the City $150,000.00 per year. This revenue has been reclassified to the Debt
Service Fund as per Ordinance 11-01-1742, which provides that the $150,000 annual revenue to
be used to pay for the Multipurpose Center or Community Center bond. This amount represents
the remainder of the $150,000 applied to Debt Service.
366.9100 Donations — Parks — Throughout the year, the City of South Miami Parks Department
obtains donations to help fund or subsidize certain programs.
366.9300 MRP Payments — As part of the Municipal Operation Agreement with MRP Properties,
MRP is responsible to pay for their respective share of the cost involved in the construction of the
City's Public Parking Garage. The City receives payments from .MRP, as per the agreement, a
period of days before the City is responsible for the payment of the bond debt. The payments
related to this revenue account have been reallocated to the Debt Service Fund.
369.9201 Miscellaneous Revenues - Any other revenues not otherwise classified.
144
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 132
South Miami
THE CITY OF PLEASANT LIVING
OTHER FINANCING SOURCES
381.1000 Contribution from Other Funds —Below is a breakdown of the estimated transfer
amount.
The Hometown District Improvement Fund will continue contribute to the City's General Fund to
help fund a portion of the City's Debt and maintenance for the new multi -space parking meters.
SPECIAL REVENUE FUND AMOUNT
HOMETOWN DISTRICT IMPROVEMENT FUND 14,555
TOTAL TRANSFER TO GENERAL FUND $14,SSS
381.1500 Transfer from Stormwater Fund — The City General Fund pays for many indirect
expenses, which are related to the City's Stormwater Fund. The transfer from Stormwater Fund
to General Fund is required to help offset some of those costs.
381.1700 Transfer from CRA Trust Fund — The Transfer from the CRA to the General Fund help
cover the following costs:
Postage and Printing for CRA mail -outs
2,101
CRA Vehicle Fuel Expense
880
CRA Vehicle Insurance Expense
650
Procurement Division
2,500
PD Clothing Allowance
800
Community Policing Vehicle Fuel Expense
1,467
CRA Deputy (Secretary) for Agenda & Contracts Processing
9,800
Finance for Budget, Accounting and Collection Services
71000
Planning Department Land -Use & Zoning Amendment Processing
11,000
GIS (CRA Maps & Demographic Analysis)
8,740
Human Resources Services
4,355
City Community Pool Annual Maintenance Contribution
50,000
Special Event Support — Elves Parade
1,500
Public Works Project Management
19,294
Marshall Williams Park Sidewalk Replacement
50,000
City Trolley Contribution
15,000
TOTAL
185,086
In addition, the Community Redevelopment Agency will be providing $1,000,000 to the City to 145
complete certain projects on the CRA's behalf.
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 133
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THE CITY OF PLEASANT LIVING
DEPARTMENTAL EXPENSE RATIONALE
The Departmental budgets project expenses in various accounts, which are displayed in three
sections. Please find below some policy direction and the definitions for the three sections and
the expense accounts for better understanding of the Departmental budgets.
PERSONNEL SERVICES
The personnel services section of the budget projects expenses and establishes applicable policies
for salaries, wages, and related employee benefits, whether on a full-time, part-time, temporary,
or seasonal basis. Employee benefits include employer contributions to a retirement system,
social security, insurance, sick leave, and similar direct benefits as well as other costs such as
Other Post -Employment Benefits (OPEB) expense accrual, Worker's Compensation and .
Unemployment Compensation Insurance.
WAGE AND SALARY PLAN ADJUSTMENTS POLICY
Wages and salaries of all positions authorized in the Charter including its Officers, and all
administrative employees will be funded within the adopted budget, provided however, that
should any Charter Officer or employee not eligible to receive such adjustment in the current
year, the adjustment shall accrue from year to year until such time as it the Charter Officer or
employee becomes eligible. The City will provide all such individuals an appropriate and
competitive salary, healthcare, and a retirement program. To ensure that our Charter Officers
and employees do not experience a reduction in buying power caused by increases in the cost of
living each year, on October 1 of each Fiscal Year, the new budget shall provide include a Cost of
Living Adjustment (COLA) based on the annual average Consumer Price Index (CPI) for the Miami -
Ft. Lauderdale area of the preceding year which shall be reflected as a salary adjustment. Where
applicable, all adjustments will be within the pay range and at time intervals commensurate with
the City's wage and salary plan as approved or revised by the City Manager.
Employees covered by a Collective Bargaining Unit will only receive the COLA if their Collective
Bargaining Agreement includes this benefit.
Charter Officers shall receive the full range of benefits, adjustments, and programs as described
in this policy, except for Charter Officers who receive compensation through approved invoices
as required by agreement with the City; provided, pursuant to applicable provisions in the City
Charter, a separate ordinance must first be enacted for elected Charter Officers.
Cost of Living
Upon budget, and each year thereafter, applicable Officers, and all administrative employees
shall receive cost of living salary adjustments based on the Consumer Price Index - All Urban
Consumers 12-Month Percent Change for the Miami -Ft. Lauderdale FL area (CPI), (computed as
the aggregate or prorated amount depending on the individuals date of employment, of the last 146
4-years of COLA, 12-month average change percentage) which shall have the effect of increasing
the pay for each individual to ensure individuals do not lose earnings to inflation.
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 134
South Miami
THE CITY OF PLEASANT LIVING
Effective October 1, 2016, and each year thereafter, applicable individuals shall receive a cost of
living increase, based on the Consumer Price Index - All Urban Consumers 12-Month Percent
Change for the Miami -Ft. Lauderdale FL area (CPI) which shall have the effect of increasing the
pay for each employee, unless the CPI is zero or is negative, which shall then have no
decreasing effect on the employee's pay. The COLA increase salary adjustments shall not
exceed 3 percent in any year.
The projected index for the current year is:
(Annual Average CPI 2018) October 1, 2019 — September 30, 2020 = 3.3%
OPERATING EXPENDITURE/EXPENSES
Includes expenditures for goods and services, which primarily benefit the current year, and are
not defined as personal services or capital outlays.
CAPITAL OUTLAY
Outlays for the acquisition of or addition to fixed assets.
CAPITAL IMPROVEMENT PROGRAM (CIP) FUND
For CIP projects specifically authorized for funding by the City Commission, the City Manager, in
his discretion, is hereby specifically authorized to pay from the contingency line item within the
Capital Improvement Program Fund for labor, materials and other goods and/or services of any
kind or nature, that are critical to the completion of any authorized capital improvement project,
which, in the opinion of the City Manager, are necessary for the proper and complete execution
of the project and could not have been reasonably foreseen by the contractor.
147
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 135
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THE CITY OF PLEASANT LIVING
DEFINITIONS FOR EXPENSES
11 EXECUTIVE SALARIES
Salaries for Elected Officials. This does not
include the City Manager, City Attorney, and
City Clerk.
12 REGULAR SALARIES AND WAGES
Employees who are or will be members of a
retirement system as a condition of
employment. Includes all full-time and part-
time employees who make up the regular
work force.
13 OTHER SALARIES AND WAGES
Employees who are not or will not be
members of a retirement system as a
condition of their employment. Includes all
full-time and part-time employees who are
not part of the regular work force, due to the
temporary nature of their employment.
14 OVERTIME
Payments in addition to regular salaries and
wages for services performed in excess of
the regular work hours as stated by the
Federal Government.
15 SPECIAL PAY
Incentive pay, hazard pay, and extra duty
pay for law enforcement officers.
21 F.I.C.A TAX
Social Security matching/Medicare
matching.
22 RETIREMENT CONTRIBUTIONS
Amounts contributed to a retirement fund.
23 LIFE AND HEALTH INSURANCE
Includes life and health insurance premiums
and benefits paid for employees.
24 WORKERS' COMPENSATION
Premiums and benefits paid for Workers'
Compensation insurance.
25 UNEMPLOYMENT COMPENSATION
Amounts contributed to the unemployment
compensation fund.
31 PROFESSIONAL SERVICES
Legal, medical, dental, engineering,
architectural, appraisal, and other services
procured by the local unit as independent
professional assistance. Includes such
financial services as bond rating, etc., where
the service received is not directly involved
with accounting and/or auditing. Includes
fees paid for competency and/or psychiatric
evaluations and court appointed attorneys.
32 ACCOUNTING AND AUDITING
Generally, includes all services received from
independent certified public accountants.
34 OTHER CONTRACTUAL
Custodial, janitorial, Crossing Guard and
other services procured independently by
contract or agreement with persons, firms,
corporations or other governmental units.
35 INVESTIGATIONS
Cost incurred for confidential matters
handled pursuant to criminal investigations.
36 PENSION BENEFITS
Benefits paid to participants in the pension
program.
40 TRAVEL AND PER DIEM
This includes the costs of public
transportation, motor pool charges, meals,
reimbursements for use of private vehicles,
per diem, and incidental travel expenses.
41 COMM. AND FREIGHT SERVICES
Telephone, cellular telephone, telegraph, or
other communications as well as freight and
express charges, drayage, postage, and
messenger services.
43 UTILITY SERVICES
Electricity, gas, water, waste disposal, and
other public utility services.
148
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 136
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THE CITY OF PLEASANT LIVING
44 RENTALS AND LEASES
Amounts paid for the lease or rent of land,
buildings, or equipment. This would also
include the leasing of vehicles.
45 INSURANCE
Includes all insurance carried for the
protection of the local government such as
fire, theft, casualty, general and professional
liability, auto coverage, surety bonds, etc.
46 REPAIR AND MAINTENANCE
The costs incurred for the repair and
maintenance of buildings and equipment,
including all maintenance and service
contracts. Does not include custodial or
janitorial services, which are recorded under
sub -object 34.
47 PRINTING AND BINDING
Cost of printing, binding, and other
reproduction services, which are contracted
for or purchased from outside vendors.
Also, include charges for printing, etc., which
is performed by an in-house print shop.
48 PROMOTIONAL ACTIVITIES
Includes any type of promotional advertising
for the City.
49 OTHER CHARGES AND OBLIGATIONS
Includes current charges and obligations not
otherwise classified.
51 OFFICE SUPPLIES
This object includes materials and supplies
such as stationery, preprinted forms, paper,
charts, and maps.
52 OPERATING SUPPLIES
All types of supplies consumed in the
conduct of operations. This category may
include food, fuel, lubricants, chemicals,
laboratory supplies, household items,
institutional supplies, computer software,
uniforms and other clothing. Also includes
recording tapes and transcript production
supplies. Does not include materials and
supplies unique to construction or repair of
roads and bridges.
53 ROAD MATERIALS - SUPPLIES
Those materials and supplies used
exclusively in the repair and reconstruction
of roads and bridges.
54 SUBSCRIPTIONS AND MEMBERSHIPS
Includes books, or sets of books if purchased
by set, and not purchases for use by libraries,
educational institutions, and other
institutions where books and publications
constitute capital outlay. This object also
includes subscriptions, memberships,
professional data costs, and training and
educational costs.
61 LAND
Land acquisition cost, easements and right-
of-way.
62 BUILDINGS
Office buildings, firehouses, garages, jails,
zoos, and parks and recreational buildings.
63 INFRASTRUCTURE
Structures and facilities other than buildings
such as roads, bridges, curbs, gutters, docks,
wharves, fences, landscaping, lighting
systems, parking areas, storm drains, athletic
fields, etc.
64 MACHINERY AND EQUIPMENT
Includes motor vehicles, heavy equipment
transportation, other heavy equipment,
office furniture and equipment, and other
machinery and equipment. Also includes
court recording, duplicating, and transcribing
equipment.
65 CONSTRUCTION IN PROGRESS
Used to account for undistributed work in
progress on construction projects.
149
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 137
SouthfMiami
THE CITY OF Pt E.ASANT I WING
66 BOOKS AND PUBLICATIONS
Includes all books, publications, and other
media, regardless of value, when purchased
for use by libraries, educational institutions,
and other institutions or facilities.
71 PRINCIPAL
Principal payments made to new or existing
debt which the City is obligated to pay.
72 INTEREST
Interest payments made to new or existing
debt which the City is obligated to pay.
73 OTHER DEBT SERVICE COSTS
Other debt costs on new or existing debt
which the City is obligated to pay.
150
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 138
South Miami
THE CITY OF PLEASANT LIVING
GENERAL FUND 5 YEAR PROJECTIONS
151
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 139
SouthfMiami
T1iF C11N OF PLEASANT I WING
GENERAL FUND 5 YEAR PROJECTIONS
PURPOSE
The Five -Year Forecast was designed as a management tool to provide an enhanced level of
financial planning for the City's General Fund.
Financial planning expands a government's awareness of options, potential problems, and
opportunities. The long-term revenue, expenditure, and service implications of continuing or
ending existing programs or adding new programs, services, and debt can be identified. The
financial planning process helps shape decisions and allows necessary and corrective action to be
taken before problems become more severe.
A financial plan is not a forecast of what is certain to happen, but rather a device to highlight
significant issues or problems that must be addressed if goals are to be achieved.
The City of South Miami's General Fund projections are based upon current projected levels of
service and staffing in the 2018/19 adopted budget.
General Fund
The General Fund is the general operating fund of the City. This fund was established to account
for revenues and expenditures involved in operating general functions of a non-proprietary
nature. Major revenue sources include property, utility and other taxes, franchise fees, licenses
and permits, intergovernmental revenues, fees for services, and charges to special revenue funds
for administrative or specific services. The major operating activities supported by the General
Fund include most traditional tax -supported municipal services such as public safety, parks and
recreation, solid waste, administrative offices, planning services and engineering operations.
REVENUE PROJECTIONS
Projection of revenues and other resources is critical in order to understand the level of funding
available for services and capital acquisitions. Projections for future budget periods help
determine the likelihood that services can be sustained and highlight future financial issues to be
addressed. Preparing revenue projections also enhances a government's understanding of
revenue sensitivity to changes in assumptions and to controllable factors such as changes to tax
rates or fees.
Revenue forecasts for the City of South Miami are based upon trend analysis, reviewing the
previous five -year's history of actual receipts.
CITY OF SOUTH MIAMI BUDGET FY 2019-2020
140
152
i
South Miami
THE CITY OF PLEASANT LIVING
Property Tax Revenue
Property tax revenues are the largest source of revenue for the General Fund representing 37% of
the total anticipated General Fund revenues in the 2018/19 adopted budget. The City of South
'Miami is basically "built out." Therefore, the City will not see much increase in taxable values
from major new residential development.
The City's 2018 taxable values increased by approximately 6% which is reflected in the 2018/19
adopted budget. Due to strong property value growth in each of the past two years, for the
purposes of this forecast analysis, property tax revenue is estimated to increase by approximately
5.6% in 2019/20 and continuing a steady 5.6% increase over the five-year projection period.
Building Permits
The City, at this very moment, does not anticipate any major Development projects in the future.
Finance has projected 0% increase for building permits over the course of the next 5-years.
Utility Taxes & Franchise Fees
Franchise fees in the City of South Miami are levied on companies in exchange for the right to
operate franchises for the purpose of maintaining and operating an electrical or gas distribution
system in the City. Utility taxes, or public service taxes, are fees levied on the purchase of electric,
gas, water, oil, or propane within the City. These combined revenue sources account for 16% of
total General Fund revenue in fiscal year 2019/20.
Overall, receipts from utility and franchise fees represent the majority of this revenue category.
Unlike sales tax revenue, which has shown some recent growth, these revenues have remained
fairly flat for the last five -years. Revenues from these two sources are forecasted to increase at
rates approximating 1.5% annually for Utility Taxes, and 1% for Franchise Fees throughout the
forecast period.
Zoning Hearing Fees and Environmental Review Preservation Board (ERPB) Fee
Zoning Hearing and ERPB fees are all part of the normal process related to development projects.
Over the past five -years there has been a great amount of variation related to the actual amounts
received. Finance anticipates a modest increase of 3% over the five-year projection period.
CITY OF SOUTH MIAMI BUDGET FY 2019-2020
141
153
,00
SouthfMiami
THE CITY OF PLEASANT HVING
Local Option, Fuel and Other Taxes
The revenues in this category include communications taxes and local business taxes which
account for 6.1% of total General Fund revenue. The revenue from the communication services
tax is estimated to provide almost $442,373 in fiscal year 2018/19, a decrease from the prior year
of $473,001. This revenue source has been declining for several years and FY 2017/2018 was the
first increase in years. Communication tax is forecasted to stay flat for FY 2019/20 and the
remainder of the forecast period. Local business tax revenue is estimated to remain constant at
approximately $700,000 for each of the next five -years.
Intergovernmental Revenues
Intergovernmental revenues are budgeted at $1.41 million for fiscal year 2019/20 which accounts
for approximately 17.4% of total General Fund revenues. Some of the, major revenues included in
this category are half -cent sales tax and state revenue sharing. Half -cent sales tax and state
revenue sharing projections have shown improvement from the period of the economic
downturn, the growth factor for future years is estimated annually at 2.5% and 2% respectively.
All other revenues in this category are projected to remain fairly flat throughout the forecast
period.
Parking Fund Revenue
This revenue line item relates to the Off -Street annual supplemental parking that is required to be
paid by businesses which do not have the required number of parking spaces on premise. In FY
2018/19 the total amount required to be collect is $15,000.
Tennis Court Fees
The City in the middle of the 2015/16 Fiscal Year decided to begin operating the tennis program
in-house. Fiscal Year 2016/17 was the first full year of the program. The five-year actual results
are tainted because of this recent change. Finance does not expect any major changes to the
program, as it was implemented in the first year. Finance has determined a 0% change over the
course of the 5-year projection.
Red Light Cameras
The City began its red light camera program in FY 2015/16. In fiscal year 2016/17 the City
operated a total of three red light cameras. Beginning in fiscal year 2017/18, the City of South
Miami installed an additional red light camera. The City does not expect any new red light
cameras moving forward due to the lack of assistance Miami -Dade County has provided the City.
Since there are no new cameras expected, the City expects $480,000 in fiscal year 2019/20 and
has 0% increase over the rest of the 5-year projection.
CITY OF SOUTH MIAMI BUDGET FY 2019-2020
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South Miami
THE CITY OF PLEASANT LIVING
Other Revenue Sources
All other significant revenue sources, excluded from the above, are forecasted individually on a
line item basis based upon 5-year historical revenue trends.
Other Financial Sources
Finance has maintained each of funds that are transferred from a fund to the General Fund
maintain the same amount; Finance does not anticipate any new increases or decreases within
the next five -years related to interfund transfers.
EXPENDITURE PROJECTIONS
Assumptions for expenditure projections should be consistent with related revenue and program
performance assumptions. A review of expenditure projections for individual programs,
particularly those with significant unexpected increases or decreases, is critical.
The expenditure projections are presented for each Department, and projections assume all
current programs continue into future fiscal years.
Salary and Benefits
Salary and benefit costs approximate 57% of all General Fund expenditures, at $11.2 million.
Salary projections are forecasted for budget recommended 2019/20 full-time equivalent
positions only. All projected increases reflect contractual obligations under the current union
contracts.
Medical insurance costs for General Fund employees are approximately $1 million of the City's
total adopted 2018/19 General Fund operating budget. Medical insurance costs for the City are
projected to increase approximately 5% per year through the forecast period.
Pension costs for General Fund employees are approximately $671,804 of the City's total General
Fund expenditures in FY 2019/20. Pension costs are estimated at approximately 15% of covered
payroll in fiscal year 2018/19. Forecast estimates include an increase of 2.5% to incorporate the
growth in wages.
Operating Expenditures
Operating expenditures include numerous costs including basic operating supplies, travel,
training, etc. Significant expenditures in the operating category include utility costs for public
facilities such as City Hall, the Municipal Services Building, and recreational facilities, and street
lighting; and property and liability insurance for General Fund operations. These costs as a whole
represent approximately 16% of the total General Fund expenditures. Operating expenditures
are modestly forecasted to increase by 2.5% annually in each of the next five -years.
155
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 143
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South Miami
T)IE CITY OF I'LEASANT LIVING
Transfer to Debt Service Costs
Transfers to Debt service costs are based on the long-term debt amortization schedules that are
adopted at the time that the debt is acquired and the amount of monies received based on past
agreements. Debt service costs are forecasted to remain relatively stable throughout the five-
year period, and do not reflect any major new bond commitments during this period.
Transfers to the Capital Improvement Fund
Transfers to the Capital Improvement Fund are forecasted as budgeted in the adopted 5-year
Capital Improvement Plan.
Forecast Summary Analysis
This forecast does not factor in the impacts of any extraordinary issues during the forecast period.
In summary, the projection of revenues and current service level expenditures presents
approximately a $1.6 million deficit for fiscal year 2017/18. This, as well as future deficits,
illustrates that the increasing costs of services will be hard to maintain with slow revenue growth
as projected.
156
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 144
I11'
South Miami
THE CITY OF PLEASANT LIVING
GENERAL FUND 5 YEAR FORECAST
FY 2019-2020
ACCOUNT CM RECOM PROJECTED PROJECTED PROJECTED PROJECTED
DEPT NO CLASSIFICATION FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24
BEGINNING FUND BALANCE
5,430,696 3,051,589 699,524-1,223,494-2,556,073
TAXES
10,372,297
10,816,353
11,283,831
11,776,001
12,294,206
FRANCHISE FEES _
2,175,883
2,188,892
2,202,031
2,215,301
2,228,704
INTERGOV REVENUE
1,410,693
1,443,336
1,476,791
1,511,078
1,546,217
CHARGES FOR SERVICES
4,316,706
4,298,890
4,292,383
4,298,308
4,318,096
FINES AND FORFEITURES
657,381
664,283
672,231
681,336
691,722
MISCELLANEOUS REVENUES
441,749
445,806
450,418
455,480
460,995
TOTAL
19,374,708
19,857,559
20,377,684
20,937,504
21,539,939
OTHER FINANCIAL SOURCES
1,349,641 349,641 349,641 349,641 349,641
DEPARTMENTS
1100
CITY COMMISSION
136,338
139,746
143,240
146,821
150,492
1200
CITY CLERK
488,314
500,522
513,035
525,861
539,007
1500
CITY ATTORNEY
471,639
483,430
495,516
507,904
520,601
1310
CITY MANAGER
923,790
946,885
970oS57
994,821
1,019,691
1410
FINANCE DEPARTMENT
1,292,190
1,324,495
1,357,607
1,391,547
1,426,336
1340
INFORM. TECH. DIVISION
521,910
534,958
548,332
562,040
576,091
1320
PROCUREMENT DIVISION
256,700
263,118
269,695
276,438
283,349
1330
PERSONNEL DIVISION
744,869
763,491
782,578
802,142
822,196
1610
BUILDING DEPARTMENT
552,021
565,822
579,967
594,466
609,328
1620
PLANNING DEPARTMENT
573,977
588,326
603,035
618,110
633,563
1640
CODE ENFORCEMENT
383,336
392,919
402,742
412,811
423,131
1770
PW-OFFICE OF DIRECTOR
155,242
159,123
163,101
167,179
171,358
1710
PW-BLDG. MAINT.
499,391
511,876
524,673
537,789
551,234
1720
PW-SOLID WASTE
1,468,313
1,S05,021
1,542,646
1,581,213
1,620,743
1730
PW-STREETS MAINT.
727,382
745,567
764,206
783,311
802,894
1760
PW-MOTOR POOL
595,670
610,562
625,826
641,471
657,508
1790
PW-ENG. & CONSTR.
220,105
225,608
231,248
237,029
242,955
1910
POLICE
7,069,174
7,245,903
7,427,051
7,612,727
7,803,045
2000
PARKS & RECREATION
738,864
757,336
776,269
795,676
815,568
2010
TENNIS
392,263
402,070
412,121
422,424
432,985
2020
COMMUNITYCENTER
674,398
691,258
708,539
726,253
744,409
1750
LANDSCAPE MAINT.
579,371
593,855
608,702
623,919
639,517
2030
COMMUNITY POOL
140,158
143,662
147,253
150,935
154,708
2100
NON -DEPARTMENTAL
115,000
118,289
121,672
125,151
128,731
TOTAL
19,720,415
20,213,839
20,719,611
21,238,039
21,769,440
OPERATING NET
DIFFERENCE
1,003,934
-6,639
7,714
49,106
120,139
2100
NON -DEPARTMENT TRANSFER
2,383,041
2,345,426
1,930,732
1,318,009
978,604
ENDING FUND BALANCE
$4,051,589
1,699,524
-223,494
-1,492,397
-2,350,862
CITY OF SOUTH MIAMI
BUDGET FY 2019-2020
145
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Southf iami
THE CITY OF PLEASANT LIVING
GENERAL FUND 5 YEAR PROJECTED REVENUES
FY 2019-2020
CM RECOM
PROJECTED
PROJECTED
PROJECTED
PROJECTED
ACCT NO.
ACCOUNT CLASSIFICATION
FY 19/20
FY 20/21
FY 21/22
FY 22/23
FY 23/24
TAXES
0010000
3111000
AD VALOREM TAXES
7,369,151
7,779,859
8,213,457
8,671,220
9,154,497
0010000
3112000
AD VALOREM DELINQUENT
33,826
35,542
37,167
38,681
40,063
0010000
3112100
INTEREST
544
592
644
700
762
0010000
3121000
LOCAL OPTION FUEL TAX
186,357
193,138
200,166
207,450
214,999
0010000
3141000
UTILITY TAX -ELECTRIC
1,390,804
1,411,666
1,432,841
1,454,333
1,476,148
0010000
3144000
UTILITY TAX - GAS
51,511
52,284
53,068
53,864
54,672
0010000
3149000
UTILITY TAX - OTHER
211,196
214,364
217,580
220,843
224,156
0010000
3150000
UNIFIED COMM SERVICES TAX
431,408
431,408
431,408
431,408
431,408
0010000
3161000
LOCAL BUSINESS TAX -RENEWALS
575,000
575,000
575,000
575,000
575,000
0010000
3162000
LOCAL BUSINESS TAX NEW
105,000
105,000
105,000
105,000
105,000
0010000
3162100
BUSINESS TAX TRANSFER FEES
2,500
2,500
2,500
2,500
2,500
0010000
3163000
LOBBYIST REGISTRATION FEE
15,000
15,000
15,000
15,000
15,000
TOTAL TAXES
10,372,297
10,816,353
11,283,831
11,776,001
12,294,206
FRANCHISE FEES
0010000
3221000
BUILDING PERMITS
850,000
850,000
850,000
850,000
850,000
0010000
3221500
PUBLIC WORKS PERMITS
25,000
25,000
25,000
25,000
25,000
0010000
3231000
ELECTRICITY
1,264,924
1,277,573
1,290,349
1,303,252
1,316,285
0010000
3234000
GAS
35,704
36,061
36,421
36,785
37,153
0010000
3293000
GARAGE SALES
256
258
261
263
266
TOTAL FRANCHISE FEES
2,175,883
2,188,892
2,202,031
2,215,301
2,228,704
INTERGOVERNMENTAL REVENUE
0010000
3301000
INTERGOVERNMENTAL REVENUE
0
0
0
0
0
0010000
3351012
STATE REVENUE SHARING
405,479
413,589
421,860
430,298
438,904
0010000
3351015
ALCOHOLIC BEVERAGE LICENS
15,553
15,083
14,628
14,187
13,759
0010000
3351018
LOCAL GOVT 1/2 C SALES TX
974,201
998,556
1,023,520
1,049,108
1,075,336
0010000
3382000
COUNTY LOCAL BUSINESS TAX
15,460
16,107
16,782
17,485
18,218
TOTAL INTERGOVERNMENTAL
REVENUE
1,410,693
1,443,336
1,476,791
1,511,078
1,546,217
CHARGES FOR SERVICES
0010000
3412000
ZONING HEARING FEES
41,252
42,490
43,765
45,078
46,430
0010000
3413000
ENVIRON REVW & PRESVT BRD
41,200
42,436
43,709
45,020
46,371
0010000
3413001
LIEN SEARCH FEES
15,000
15,225
15,453
15,685
15,920
0010000
3413002
SPECIAL EVENTS
3,390
3,462
3,535
3,609
3,686
0010000
3414000
MICROFILM SALES
1,335
1,355
1,375
1,396
1,417
0010000
3419010
BLDG & ZON REINSPECT FEES
300
343
392
449
513
0010000
3419030
CERT OF USE/OCCUPANCY
23,000
27,361
32,550
38,722
46,064
0010000
3419040
CODE ENFORCEMENT FINES
95,481
91,200
87,111
83,206
79,476
0010000
3419051
BACKGROUND NOTARY&COPIES
21,335
28,168
37,190
49,101
64,826
0010000
3421010
POLICE SERVICES
38,360
38,360
38,360
38,360
38,360
0010000
3421021
TOWING ADMIN FEE
5,558
6,178
6,867
7,632
8,4P'2
158
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 146
TARSoutiami
iHF ❑Tv OF PLEASANT LIVING
ACCF NO. ACCOUNT CLASSI FICATION
0010000 3421025 SCHL CRSNG GRDS- CTY RUM
0010000 3434100 SOLID WASTE CHARGES
0010000 3434200 PRIVATE HAULERS PERMIT FEE
0010000 3445100 PARKING PERMITS
0010000 3445200 PARKING METERS FRANCHISE
0010000 3445210 VALET PARKING
0010000 3445220 PARKING FUND REVENUE
0010000 3445300 PARKING VIOLATIONS
0010000 3472620 TENNIS COURT FEES
0010000 3472630 RECREATION PROGRAM FEES
0010000 3472631 MULTIPURPOSE CNTR-RENTAL
0010000 3472632 MULTIPRPOSE CNTR-MEMBERSHIP
0010000 3472635 RECFEES/MURRAY PARK POOL
0010000 3472650 S MIAMI PARK SOCCER
0010000 3472660 CONCESSION STANDS
TOTAL CHARGES FOR SERVICES
FINES AND FORFEITS
0010000, 3511200 METRO COURT FINES
0010000 3511210 RED LIGHT CAMERAS
0010000 3540000 VIOLATIONS LOCAL ORDINANCES
0010000 3541000 BURGLAR ALARM FINES
001000C 3541050 ALARM REGISTRATION CHG
TOTAL FINES AND FORFEITS
MISCELLANEOUS REVENUES
0010000 3612000 INTEREST INCOME
0010000 3621100 PARKING GARAGE RENT
0010000 3622000 FASCELL PARK
0010000 3623000 BUS BENCH ADS
0010DOO 3625000 RENT C.A.A.
0010000 3627500 SOUTH MIAMI MIDDLE SCHOOL
0010000 3629000 PALMER PARK RENTALS
0010000 3669000 HOSPITAL LANDSCAPE REVENU
0010000 3669100 DONATION
0010000 3695000 REIMB WORKERS COMP.
0010000 3695400 REIMBT-PUB WORKS LABOR
0010000 3697000 GAIN/LOSS ON ASSET SALE
0010000 3699201 MISC. OTHERS
0010000 3699225 SUNSET DR MTCE-FDOT REIMB
0010000 3699250 INSURANCE CLAIMS RECOVERY
0010000 3699501 SECTION 185 STATE CONTRIB
TOTAL MISCELLANEOUS REVENUES
TOTALGENERALFUND
CM RECOM
PROJECTED
PROJECTED
PROJECTED
PROJECTED
FY 19/20
FY 20/21
FY 21/22
FY 22/23
FY 23/24
25,000
25,000
25,000
25,000
25,000
35,000
37,646
40,492
43,553
46,845
641,215
677,223
715,253
755,418
797,838
115,776
131,413
149,162
169,307
192,174
1,778,925
1,700,541
1,625,610
1,553,982
1,485,509
19,000
18,098
17,238
16,420
15,640
15,000
15,000
15,000
15,000
15,000
784,881
779,784
774,721
769,691
764,693
475,000
475,000
475,000
475,000
475,000
47,591
49,345
51,163
53,048
55,003
18,682
18,369
18,061
17,759
17,461
15,625
16,094
16,577
17,074
17,586
15,600
15,600
15,600
15,600
15,600
40,000
40,000
40,000
40,000
40,000
3,200
3,200
3,200
3,200
3,200
4,316,706
4,299,890
4,292,383
4,298,309
4,318,096
65,012
63,301
61,635
60,013
58,433
480,000
480,000
480,000
480,000
480,000
48,778
53,782
59,298
65,381
72,088
32,101
36,044
40,471
45,442
51,024
31,490
31,156
30,826
30,500
30,177
657,381
664,283
672,231
681,336
691,722
102,495
105,570
108,737
111,999
115,359
65,907
62,983
60,189
57,519
54,968
25,890
25,890
25,890
25,891
25,891
17,378
17,398
17,418
17,438
17,458
28,653
27,326
26,061
24,855
23,704
22,571
22,752
22,934
23,117
23,302
26,443
27,725
29,070
30,479
31,957
10,285
10,285
10,388
10,492
10,597
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
23,064
23,525
23,996
24,476
24,965
4,063
4,063
4,063
4,063
4,063
0
0
0
0
0
115,000
118,289
121,672
125,151
128,731
441,749
445,806
450,418
455,480
460,995
19,374,708 19,857,559 20,377,684 20,937,504 21,539,939
0010000 3811000 CONTRIB FROM OTHER FUNDS
14,555
14,555
14,5S5
14,S55
14,555
0010000 3811500 TRANSFER WATER/SEWER FUND
150,000
150,000
150,000
150,000
150,000
0010000 3811700 TRANSFER FROM CRA
1,185,086
185,086
185,086
185,086
185,086
TOTAL OTHER FINANCIAL SOURCES
1,349,641
349,641
349,641
349,641
349,6, 159
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 147
f
Southkiami
THE CITY OF PLEASANT LIVING
GENERAL FUND 5 YEAR PROJECTED EXPENDITURES
FY 2019-2020
DEPT
NO
ACCOUNT
CLASSIFICATION
CM RECOM
FY 19/20
PROJECTED
FY 20/21
PROJECTED
FY 21/22
PROJECTED
FY 22/23
PROJECTED
FY 23/24
Personnel Services
1100
CITY COMMISSION
105,121
107,749
110,443
113,204
116,034
1200
CITY CLERK
241,035
247,061
253,237
259,568
266,058
1500
CITY ATTORNEY
0
0
0
0
0
1310
CITY MANAGER
592,028
606,829
621,999
637,549
653,488
1410
FINANCE DEPARTMENT
555,340
569,224
583,454
598,040
612,991
1340
INFORM. TECH. DIVISION
0
0
0
0
0
1320
PROCUREMENT DIVISION
169,542
173,781
178,125
182,578
187,143
1330
PERSONNEL DIVISION
177,029
181,455
185,991
190,641
19S,407
1610
BUILDING DEPARTMENT
521,190
534,220
547,575
561,265
57S,296
1620
PLANNING DEPARTMENT
427,757
438,451
449,412
460,648
472,164
1640
CODE ENFORCEMENT
336,771
345,190
3S3,820
362,666
371,732
1770
PW-OFFICE OF DIRECTOR
146,242
149,898
153,646
157,487
161,424
1710
PW-BLDG. MAINT.
134,561
137,925
141,373
144,907
148,530
1720
PW-SOLID WASTE
544,813
5S8,433
572,394
S86,704
601,372
1730
PW-STREETS MAINT.
411,552
421,841
432,387
443,196
454,276
1760
PW-MOTOR POOL
203,640
208,731
213,949
219,298
224,780
1790
PW-ENG. & CONSTR.
203,545
208,634
213,849
219,196
224,676
1910
POLICE
5,644,181
5,785,286
5,929,918
6,078,166
6,230,120
2000
PARKS & RECREATION
452,765
464,084
475,686
487,578
499,768
2010
TENNIS
192,004
196,804
201,724
206,767
211,936
2020
COMMUNITY CENTER
538,384
551,844
S65,640
579,781
594,275
1750
LANDSCAPE MAINT.
244,596
250,711
256,979
263,403
269,988
2030
COMMUNITY POOL
58,013
S9,463
60,950
62,474
64,035
2100
NON -DEPARTMENTAL
0
0
0
0
0
TOTAL
11,900,109
12,197,612
12,502,552
12,815,116
13,135,494
Operating
Expenses
1100
CITY COMMISSION
31,217
31,997
32,797
33,617
34,458
1200
CITY CLERK
247,279
253,461
259,797
266,292
272,950
1500
CITY ATTORNEY
471,639
483,430
495,516
S07,904
520,601
1310
CITY MANAGER
331,762
340,056
348,557
357,271
366,203
1410
FINANCE DEPARTMENT
736,850
755,271
774,153
793,507
813,345
1340
INFORM. TECH. DIVISION
S21,910
534,958
548,332
562,040
576,091 160
CITY OF SOUTH MIAMI
BUDGET FY 2019-2020
148
1320
PROCUREMENT DIVISION
1330
PERSONNEL DIVISION
1610
BUILDING DEPARTMENT
1620
PLANNING DEPARTMENT
1640
CODE ENFORCEMENT
1770
PW-OFFICE OF DIRECTOR
1710
PW-BLDG. MAINT.
1720
PW-SOLID WASTE
1730
PW-STREETS MAINT.
1760
PW-MOTOR POOL
1790
PW-ENG. & CONSTR.
1910
POLICE
2000
PARKS & RECREATION
2010
TENNIS
2020
COMMUNITY CENTER
1750
LANDSCAPE MAINT.
2030
COMMUNITY POOL
2100
NON -DEPARTMENTAL
TOTAL
South Miami
THE CITY OF PLEASANT LIVING
87,158
89,337
91,570
93,860
96,206
567,840
582,036
596,587
611,502
626,789
30,831
31,602
32,392
33,202
34,032
146,220
149,876
153,622
157,463
161,400
46,565
47,729
48,922
50,145
51,399
9,000
9,225
9,456
9,692
9,934
364,830
373,951
383,300
392,882
402,704
923,500
946,588
970,252
994,508
1,019,371
315,830
323,726
331,819
340,114
348,617
392,030
401,831
411,877
422,173
432,728
16,560
16,974
17,398
17,833
18,279
1,424,993
1,460,618
1,497,133
1,534,562
1,572,926
286,099
293,251
300,583
308,097
315,800
200,259
205,265
210,397
215,657
221,048
136,014
139,414
142,900
146,472
150,134
334,775
343,144
351,723
360,516
369,529
82,145
84,199
86,304
88,461
90,673
115,000
118,289
121,672
125,151
128,731
7,820,306
8,016,228
8,217,059
8,422,923
8,633,947
19,720,415 20,213,839 20,719,611 21,238,039 21,769,440
161
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 149
Southf iami
THE CITY OF PLEASANT I WING
CITY OF SOUTH M IAM I
DEPARTMENTS AND DIVISIONS
162
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 150
South Miami
THE CITY OF PLEASANT LIVING
MAYOR AND CITY COMMISSION
001-1100-511
*iDyl
The Mayor and Commission will adhere to the City Charter, the City and County's Code of Ethics,
the community we serve. The Mayor and Commission are committed to provide the citizens of
South Miami exceptional constituent service. It is the goal to ensure that every encounter with
Mayor and Commission office reflects the dedication to the interest and well-being of the City
and its citizens.
MAYOR AND CITY COMMISSION FUNCTION
The Mayor and City Commission is the five (5) member elected legislative and governing body
of the City responsible for establishing policies, managing growth and land use, adopting an
annual budget and tax rate, setting stormwater utility rates, and other fees and charges for City
services, adopting local laws and ordinances and hiring and overseeing the City Manager, City
Attorney and City Clerk.
All Elected Officials are elected "at large" and must reside within the City to be an elected
representative. All City Commission members serve for a term of four (4) years. The Mayor,
who presides over Commission meetings, serves a term of two (2) years.
As per City of South Miami Charter Article II, Section 3; the annual salaries and expense accounts
of the Commission shall be prescribed by ordinance adopted prior to approval of the annual
budget.
MAYOR AND CITY COMMISSION OBJECTIVES
• Ensure that the natural and built activities, which satisfy the
environment of South Miami is expectations of residents while also
healthy and sustainable. serving to attract new residents and
business.
• A diverse and strong local economy
that brings good jobs and profitable • Foster and maintain a strong sense of
businesses while contributing to the community identity and of place.
economic health of the City.
• Continue to represent a high level of
• City of South Miami will be one of community confidence and trust in
Florida's safest cities. city government.
• South Miami offers a wide range of
quality recreation, arts and cultural
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 151
163
SouthfMiami
THE CITI' OF PLEASANT LIVING
MAYOR AND CITY COMMISSION BUDGET FY 2019-2020
001-1100-511
ACCT NO
ACCOUNT CLASSIFICATION
ACTUAL
FY 16/17
ACTUAL
FY 17/18
BUDGET
FY18/19
ESTIMATE
FY18/19
CM RECOM
FY19/20
0011100
5111110
SALARIES - EXECUTIVE
62,000
62,000
62,000
62,000
62,000
0011100
5112110
F. 1. C. A.
5,093
4,781
4,743
4,743
4,743
0011100
5112310
GROUP HEALTH INSURANCE
11,351
8,058
38,192
27,000
38,192
0011100
5112410
WORKER'S COMPENSATION
115
108
186
186
186
TOTAL PERSONNEL
SERVICES
78,559
74,947
105,121
93,929
1050,121
0011100
5114010
MAYOR'S EXPENSE
1,705
560
2,000
2,000
2,000
0011100
5114020
COMMISSIONER'S EXPENSE -ONE
157
1,078
1,500
1,500
1,500
0011100
5114030
COMMISSIONER'S EXPENSE -FOUR
1,425
1,500
1,500
1,500
1,500
0011100
5114040
COMMISSIONER'S EXPENSE -THREE
60
6
1,500
1,500
11,500
0011100
5114050
COMMISSIONER'S EXPENSE -TWO
49
0
1,500
1,500
1,500
0011100
5114060
MAYOR'S AUTO ALLOWANCE
500
500
500
500
500
0011100
5114071
TRAVEL & CONFERENCE -MAYOR
190
485
1,200
1,200
1,200
0011100
5114072
TRAVEL & CONFERENCE -ONE
210
345
1,200
1,200
10200
0011100
5114073
TRAVEL & CONFERENCE -TWO
0
0
1,200
1,200
1,200
0011100
5114074
TRAVEL & CONFERENCE -THREE
0
79
1,200
1,200
1,200
0011100
5114075
TRAVEL & CONFERENCE -FOUR
170
360
1,200
1,200
1,200
0011100
5114120
COMMUNICATION
4,999
5,341
5,000
5,000
5,000
0011100
5114830
KEYS & FLOWERS
600
541
750
750
750
0011100
5115210
SUPPLIES
1,287
1,232
4,750
2,500
4,750
0011100
5115410
MEMBERSHIPS & SUBSCRIPTIONS
3,902
4,321
6,217
6,172
6,217
TOTAL OPERATING EXPENSES
15,254
16,348
31,217
28,922
31,217
TOTAL COMMISSION
93,813
91,295
136,338
122,851
136,338
164
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 152
South Miami
THE CITY OF PLEASANT LIVING
CITY CLERK'S OFFICE
001-1200-512
MISSION
The City Clerk is appointed by the City Mayor and Commission. The City Clerk's Office strives to
present a courteous, service -oriented team of professionals who, in partnership with the South
Miami City Commission, City Departments, and the community, serve the citizens of South Miami
at an optimum level.
FUNCTION
Committed to maintaining the integrity of City government in the City of South Miami and
ensuring an informed citizenry by providing access to City government through open and
accessible meetings and accurate recordings of the City Commission proceedings; by protecting
and preserving City documents and records; and by providing excellent service to the public.
CITY CLERK'S OFFICE ACCOMPLISHMENTS FOR FY 2019
• Continue transferring all ordinances,
resolutions, agendas, and other
records into Laserfiche
• Continue responding to public records
requests in a timely fashion in
compliance with F.S. 119, including the
high demand for microfilm records
• Continue gathering information for
the Tree City USA December 31st re-
certification application
• Receive and process petitions filed by
citizens in a timely manner.
• Start with the preparation of the
February 13, 2018 municipal election
that will entail the preparation of
candidate's packages, election ads,
ordinances, qualifying candidates
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 153
165
South Miami
THE CITY OF PLFASANT I WING
CITY CLERK'S OFFICE OBJECTIVES FY 2020
• Supervise the General Election on
February 11, 2020.
• Continue with the microfilm digitizing
project.
• Complete and
distribute
City
Commission and
South
Miami
Redevelopment
Agency
Board
meeting agenda
packets
and
maintain accurate
minutes
of all
proceedings.
CITY CLERK'S OFFICE ACTIVITY REPORT
• Continue responding to public
records requests in a timely fashion
in compliance with F.S. 119, including
the high demand for microfilm
records.
• Continue the process for converting
city records to electronic storage.
ACTIVITY
ACTUAL
FY 2016
ACTUAL
FY 2017
ACTUAL
FY 2018
PROJECTED
FY 2019
ESTIMATED
FY 2020
Number of agenda packets prepared
46
50
55
55
55
Number of minutes prepared (CSM)
46
50
55
55
55
Agenda packets prepared (SMCRA)
13
20
25
25
25
No. of minutes prepared (SMCRA)
13
20
25
25
25
Resolutions / Ordinances prepared
375
220
220
300
300
Lobbyists registration
45
70
70
75
75
Public records requests
275
300
300
300
300
Notarizations**
25
25
25
25
25
Requests for Microfilm Records*
294
350
673
700
300
Microfilm copies*
499
450
614
700
1200
ff�61
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 154
�'' Miami
South M a
THE CITY OF PLEA5ANT A:..,
CITY CLERK BUDGET FY 2019-2020
001-1200-512
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
ACCOUNT CLASSIFICATION
0011200
5121210
SALARIES -EXECUTIVE
201,534
207,506
189,501
189,S01
188,278
0011200
5122110
F.I.C.A.
15,803
16,164
14,497
14,497
14,403
001120C
5122210
PENSION PLAN CONTRIBUTION
23,781
10,952
12,318
12,318
14,874
0011200
5122310
GROUP HEALTH INSURANCE
21,882
19,859
22,915
20,000
22,915
0011200
5122410
WORKER'S COMPENSATION
372
354
569
569
565
TOTAL PERSONNEL SERVICES
263,372
254,835
239,800
236,885
241,035
0011200
5123450
CONTRACTUAL
13,470
42,065
48,850
48,850
48,850
0011200,
5123480
DIGITIZING
0
44,709
45,000
45,000
45,000
0011200
5124070
TRAVEL&CONFERENCE
6,149
2,251
7,400
2,400
7,500
001120D
5124110
POSTAGE
353
384
S00
500
500
0011200,
5124120
COMMUNICATION
360
510
360
1,080
1,080
0011200
5124710
PRINTING MATERIAL
1,146
1,230
1,230
1,230
1,230
0011200
5124910
LEGAL ADS
53,728
72,855
90,000
80,000
90,000
001120C
5124920
ELECTIONS
6,614
31,848
0
6,784
40,000
001120C
5124950
CODIFICATIONS
2,262
2,292
5,000
5,000
5,000
0011200
5125210
SUPPLIES
2,272
2,030
2,180
1,799
2,279
0011200
S125410
MEMBERSHIPS & SUBSCRIPTIONS
560
610
835
800
840
TOTAL OPERATING EXPENSES
86,914
200,784
202,355
193,443
242,279
0011200
5129920
CONTINGENCY
0
0
5,000
1,000
5,000
OTHER FUNDING SOURCE
0
0
5,000
1,000
5,000
TOTAL CITY CLERK 350,286 455,619 446,155 431,328 488,314
CITY CLERK'S OFFICE BUDGET HIGHLIGHTS
4920 Elections - The City is allocating an additional $40,000 for the cost of the February 2020
election.
167
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 155
SouthfMiami
THE CITY OF PI F.ASANT LIVING
CITY ATTORNEY"S OFFICE
001-1500-514
MISSION
The City Attorney is appointed by the City Mayor and Commission to serve as the chief legal
advisor to the Commission, the City Manager and City Clerk in matters relating to their official
powers and duties.
The City Attorney's Office is committed to providing the highest quality legal representation
possible to meet the present and future needs of the City of South Miami in an efficient and
effective manner. The Office maintains an open-door policy to encourage continuous
communication between City Departments and all legal representatives.
CITY ATTORNEY'S OFFICE FUNCTION
The current City Attorney is certified by the Florida Bar's Department of Legal Specialization and
Education, which operates under the authority of the Florida Supreme Court, as a specialist
dealing with legal issues in city, county and local government law. To be certified in this area of
the law, a lawyer must be a member in good standing of The Florida Bar, have had substantial
involvement in the practice of city, county and local government law during the three years
preceding application, have completed 60 hours of continuing legal education within the three
years immediately preceding application, and have passed both peer review and a
comprehensive written examination, as well as meeting other requirements.
The City Attorney is an outside firm that is contracted as a consultant by the City to fulfill the
office of City Attorney as required by the City Charter. The City Attorney attends all regular and
special City Commission meetings, and meetings of the South Miami Community Redevelopment
Agency and the Planning Board. He attends other meetings as required by the City Commission.
The City Attorney may hire outside counsel as a consultant basis with the consent of the City
Commission. Outside counsel is utilized on a limited basis for specialized legal issues. The City
Attorney supervises litigation and other legal matters that may be referred to outside counsel.
The City's attorneys prepare or review all ordinances, resolutions, contracts, bonds and other
written instruments in which the municipality is concerned and endorse on each the attorney's
approval of the form, language and execution thereof. When required by the City Commission,
the attorneys prosecute and defend, for and in behalf of the City, all complaints, suits, and
controversies in which the City is a party, before any Court or other legally constituted tribunal;
the attorneys render such opinions on legal matters affecting the City as the Commission may
direct; and the attorneys perform such other professional duties as may be required of them by
Ordinance or Resolution of the City Commission or by the City Charter.
CITY OF SOUTH MIAMI BUDGET FY 2019-2020
156
South Miami
THE CITY OF PLEASANT LIVING
CITY ATTORNEVS OFFICE OBJECTIVES
• To provide the highest -quality legal
services to City officials in a timely
manner and zealously represent the
City's interests and positions in
negotiations and litigation.
• To hire outside counsel and experts as
advisable and necessary.
• To protect the City from liability by
practicing preventive law.
• To continuously be aware of the legal
problems of the City, and to confer
with department heads as needed to
discuss, review and resolve legal
matters related to the governance of
the City of South Miami.
• To recommend and conduct training
sessions from time to time if needed
to reduce potential liability of the City,
and prepare memoranda as needed
for same purpose.
• To engage in continuing legal
education and professional
development.
• To handle legal matters concerning
the City in accordance with the law
and in a timely and efficient manner.
• To properly represent the interests of
the City, as directed, in other
legislative forums.
• To represent the City in civil cases
initiated by or brought against the City
and to supervise outside legal
representation obtained by the City
Attorney for specialized legal needs.
• To research and draft opinions on legal
matters in response to requests of the
City Commission and City.
• When requested by the City
Commission, to monitor, review and
publicize, legislative and administrative
matters of other governmental entities,
and make recommendations and
convey to others official positions as
needed.
• Upon request, to communicate clearly
the positions of the City to legislators
through letters, phone calls, personal
visits and other communication
methods with local, state and federal
legislators, administrators and
executive staff.
• As directed, to represent the City at
local, regional, state or federal
legislative sessions, meetings,
hearings or conferences, or similar
administrative or executive meetings,
hearings or conferences.
• To courteously handle all inquiries
from the public either via phone or in
person relative to the City's
ordinances, policies or procedures.
169
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 157
SouthfMiami
THE CITY OF PLEASANT LIVING
CITY ATTORNEY BUDGET 2019-2020
001-1500-514
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
ACCT NO ACCOUNT CLASSIFICATION
0011500 5143120 LEGAL SERVICES -RETAINER
210,420
210,420
243,597
210,420
268,459
0011500 5143410 OUTSIDE PROFESSIONAL LEGAL SERVICES
65,261
7,244
100,000
50,000
100,000
0011500 5143440 EMPLOYMENT LAW
50,583
50,510
60,775
60,775
0
0011500 5144065 NON-PROFESSIONAL LEGAL EXPENSES
88,816
44,179
103,180
60,000
103,180
TOTAL OPERATING EXPENSES
415,080
312,353
507,552
381,195
471,639
TOTAL LEGAL SERVICES 415,080 312,353 507,552 381,195 471,639
CITY ATTORNEY'S OFFICE BUDGET HIGHLIGHTS
3120 Legal Services — Retainer — This expense line item is used to fund for the services of the City
Attorney's Firm. The amount is set as a flat fee, which was approved by the Commission. The
amount represents 100% of the total fee due for the fiscal year.
3410 Outside Professional Legal Services — Specialized legal counsel required throughout
the fiscal year is paid from this line item for issues concerning land use, zoning and
related planning matters. Due to some current outstanding and future potential
lawsuits related to general items, specialized outside council has been obtained and the
amount is estimated to cover the legal expense related to those issues. Furthermore,
other specialized legal counsel required throughout the fiscal year is paid from this line
item.
4065 Non -Professional Legal Expenses — This line item encompasses other legal expenses
related to goods and services required such as, court filing fees, court reporter fees,
paralegal fees, witness fees, research by others, insurance, subscriptions, continuing
legal education and other expenses that are incurred for or on behalf of the City.
170
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 158
South Miami
THE CITY OF PLEASANT LIVING
CITY MANAGER'S OFFICE
001-1310-513
MISSION
The City Manager is appointed by the City Mayor and Commission. The City Manager's Office
provides overall direction and coordination of City operations to ensure that the City
Commission's adopted policy goals are met or exceeded based on budget restrictions. This office
continually evaluates the City's organizational structure as it relates to requirements for effective,
efficient and economical public service.
CITY MANAGER'S OFFICE FUNCTION
The City Manager's Office implements official policies of the Mayor and City Commission by
coordinating City services in an efficient, effective and responsive manner, providing support,
guidance, communications and leadership to assure that quality municipal services are provided
to our community.
As the City's Chief Executive Officer, the City Manager is ultimately responsible for all operations
of the municipal corporation. The City Manager's Office provides organizational and fiscal
management as well as program development and evaluation.
171
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 159
South Miami
THE CITY OF PLEASANT I WING
In addition to overseeing daily administrative operations, the City Manager's Office develops new
systems and methods relative to City services and is responsible for the research and analysis of
programs, in anticipation of future needs and challenges. The Manager's Office coordinates with
the City Commission to propose and implement public policy and to manage the City's mission,
goals and objectives.
Providing support to the Mayor and City Commission is another important aspect of this office.
This involves effective communication and being available to the City Commission. The
Manager's Office is at the vanguard of the organization, projecting vitality, professionalism and
quality service to residents, private agencies, organizations and its own employees.
CITY MANAGER'S OFFICE ACCOMPLISHMENTS FOR FY 2019
• Delivered a fiscally responsible budget
while maintaining the City's millage rate.
• Provided support and made
recommendations to the City
Commission.
• Continued to provide organizational and
CITY MANAGER'S OFFICE OBJECTIVES FOR FY 2020
• Provide for an ethical and professional
organizational culture, environment for
all Department heads and managers.
• Continue to execute current and new
policies including those developed by the
governing body and monitor adherence
to City policies.
• Deliver a fiscally responsible budget.
fiscal management that holds
Departments accountable.
• See additional accomplishments on the
Manager's Letter at the beginning of this
budget document.
• Continue providing support and making
recommendations to the City
Commission.
• Engage the Commission and Staff in long
term planning.
172
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 160
11'
South Miami
THE CITY OF PLEASANT LIVING
CITY MANAGER'S OFFICE BUDGET FY 2019-2020
001-1310-513
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
0011310 5131210 SALARIES -REGULAR
0011310 5132110 F.I.C.A.
0011310 5132210 PENSION PLAN CONTRIBUTION
0011310 5132220 ICMA
0011310 5132310 GROUP HEALTH INSURANCE
0011310 5132410 WORKER'S COMPENSATION
TOTAL PERSONNEL SERVICES
0011310 5133450 CONTRACTUAL SERVICES
0011310 5134060 AUTO ALLOWANCE
00113TO 5134065 CITY MANAGER EXPENSE
0011310 5134070 TRAVEL& CONFERENCE
0011310 5134080 EMPLOYEE EDUCATION
0011310 5134110 POSTAGE
001131D 5134120 COMMUNICATION
0011310 5134515 AUTO INSURANCE
001131) 5134710 PRINTING -INFRASTRUCTURE
001131) 5135210 SUPPLIES
0011313 5135230 FUEL
0011311) 5135410 MEMBERSHIPS & SUBSCRIPTIONS
TOTAL OPERATING EXPENSES
0011310 5139920 GENERAL CONTINGENCY
OTHER FUNDING SOURCE
TOTAL CITY MANAGER
414,828
448,476
463,568
463,568
477,062
26,491
25,652
34,411
34,411
36,495
8,317
23,941
29,237
29,237
36,601
4,761
0
0
0
0
38,623
43,177
40,480
32,000
40,480
741
755
1,349
1,349
1,390
493,761
542,001
569,045
560,565
592,028
89,940
64,200
150,000
150,000
170,000
8,439
7,803
11,002
11,002
11,100
6,002
6,415
7,000
7,000
9,000
925
3,897
10,000
10,000
10,000
6,911
339
5,000
5,000
1,000
1,058
1,139
1,500
1,000
1,500
2,320
2,240
3,912
3,912
3,912
750
715
750
750
750
1,342
1,844
2,000
2,000
2,000
2,915
2,963
10,000
10,000
10,000
452
478
750
500
500
7,386
9,584
12,000
12,000
12,000
128,440
101,617
213,914
213,164
231,762
3,950
15,399
100,000
2,748
100,000
3,950
15,399
100,000
2,748
100,000
626,151 659,017 882,959 776,477 923,790
173
OF SOUTH MIAMI BUDGET FY 2019-2020 161
South Miami
THE CITY OF PLFASANT LIVING
CITY MANAGER'S OFFICE BUDGET HIGHLIGHTS
3450 Contractual Services The City currently has agreements with one (1) lobbying firm, which
focuses on obtaining appropriations and grants from the County and State.
State Lobbyist
90,000
Internal Auditor
50,000
Other Projects - Miscellaneous
30,000
TOTAL
170,000
174
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 162
I1�'
South Miami
THE CITY OF PLEASANT LH9NC
PERSONNEL DIVISION
001-1330-513
Deputy City
Manager
Shari Karnali
Personnel Manager
Payroll & Benefits
Administrator
MISSION
As a strategic partner with City Departments, the Personnel Division seeks to provide our
employees and applicants with a full range of professional quality services in a timely and cost-
efficient manner. The Personnel Division actively attracts, retains, develops and ensures that
each employee has an equal opportunity to succeed in the organization.
PERSONNEL DIVISION FUNCTION
The Personnel Division provides service to the City and the employees in numerous Personnel
Division services. The major areas covered by the Office are benefits, organizational and
employee development, diversity, compensation, employee relations, labor relations, staffing
management, and risk management. Other major functions of the Office include: training and
development, employee recruitment and selection, creation and evaluation of job descriptions,
employee classifications, policy development, assessment, performance evaluation, disciplinary
actions, wage and benefit surveys; group insurance benefits selection and monitoring, employee
incentive programs, accident/incident investigation, reporting and monitoring for Workers
Compensation, review of property values, insurance coverage and premiums, and general liability
issues, and other related duties and responsibilities.
175
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 163
SouthfMiami
THE CITY OF PI FASAKT I WING
PERSONNEL DIVISION ACCOMPLISHMENTS FOR FY 2019
• Continued to assist departments in
obtaining monthly information on
their teams and departments in a
clear and timely manner.
• Continued to assist Supervisors in
providing a positive working
environment through workshops and
incentive programs.
• Continued to focus on professional
development programs designed to
improve job skills, leadership
capabilities, and employee
productivity.
• Provided training and safety
seminars to employees regarding the
prevention of work -related injuries.
PERSONNEL DIVISION OBJECTIVES FOR FY 2020
• Continue to provide up-to-date
information to employees through
the monthly Employee Newsletter.
• Provide trainings and workshops for
employees and supervisors geared
toward safety in the workplace as
well as updates on employment laws
for supervisors.
• Continue to monitor and review City
Policies, contained in the Employee
Manual, and update as necessary as
per State and Federal mandates.
• Continue to organize and digitize
• Continued to review and update the
Employee Manual as needed by state
or federal mandates and provide
ongoing communications to
employees regarding updates and
changes in policies and procedures.
• Digitized employee records in order
to provide easier access to
information.
• Expanded the presence of Wellness
Programs to include additional
events throughout the year.
employee files to ensure ease of
access and compliance with
recordkeeping requirements.
• Ensure the continuation of Wellness
Programs promoting employee
participation in various health
initiatives.
• Create a safety committee to
monitor the effectiveness and
performance of the City's safety
programs.
176
CITY OF SOUTH M IAM I BUDGET FY 2019-2020 164
South Miami
THE CITY OF PLEASANT LIVING
PERSONNEL DIVISION ACTIVITY REPORT
ACTIVITY
ACTUAL
FY 2016
ACTUAL
FY 2017
ACTUAL
FY 2018
PROJECTED
FY 2019
ESTIMATED
FY 2020
National Background Screenings
55
60
60
60
55
Employment Advertisements
20
20
15
15
15
Wellness Fairs
6
4
4
2
2
Safety Meetings
7
6
4
4
4
Workers Compensation Claims
22
25
30
25
20
Pre -employment Physicals
40
35
40
20
30
Post Accident Drug Screenings
25
100
50
50
50
Drivers License Checks
300
300
300
170
150
177
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 165
South Miami
TI IF CITY OF PLEASANT LIVING
PERSONNEL DIVISION BUDGET FY 2019-2020
001-1330-513
ACCT NO
ACCOUNT CLASSIFICATION
ACTUAL
FY 16/17
ACTUAL
FY 17/18
BUDGET
FY 18/19
ESTIMATE
FY 18/19
CM RECOM
FY 19/20
0011330
5131210
SALARIES - REGULAR
127,080
124,240
134,574
134,574
140,067
0011330
5132110
F.I.C.A.
9,669
9,037
10,295
10,295
10,715
0011330
5132210
PENSION PLAN CONTRIBUTION
0
0
5,401
5,401
6,535
0011330
5132220
ICMA CONTRIBUTION
8,787
4,487
3,604
3,604
4,015
0011330
5132310
GROUP HEALTH INSURANCE
14,614
12,585
15,277
13,500
15,277
0011330
5132410
WORKER'S COMPENSATION
262
230
404
404
420
TOTAL PERSONNEL SERVICES
16OAl2
150,579
169,555
167,778
177,029
0011330
5132510
UNEMPLOYMENT COMPENSATION
-7,005
2,445
20,000
20,000
20,000
0011330
5132610
EMPLOYEE ASSISTANCE PROGRAM
9,734
7,864
10,000
10,000
10,000
0011330
5133160
RANDOM & PRE -EMPLOY TESTING
14,558
9,370
15,000
15,000
15,000
0011330
5133450
CONTRACTUAL SERVICES
55,175
57,638
63,000
63,000
65,000
0011330
5134080
EMPLOYEE EDUCATION
9,663
5,427
10,000
10,000
10,000
0011330
5134110
POSTAGE
194
228
300
300
300
0011330
5134120
COMMUNICATION
1,007
1,023
1,080
1,080
1,080
0011330
5134510
LIABILITY INSURANCE
444,890
355,480
500,000
500,000
430,000
0011330
5134710
PRINTING- INFRASTRUCTURE
1,268
1,520
2,460
2,460
2,460
0011330
5134850
ADVERTISING -NON LEGAL
865
0
5,000
5,000
5,000
0011330
5135210
SUPPLIES
1,412
2,652
5,000
4,000
3,000
0011330
5135410
MEMBERSHIPS & SUBSCRIPTIONS
199
260
1,000
500
1,000
TOTAL OPERATING EXPENSES
531,960
443,907
632,840
631,340
562,840
0011330
5139920
CONTINGENCY
0
0
5,000
0
5,000
OTHER FUNDING
SOURCE
0
0
5,000
0
5,000
TOTAL HUMAN RESOURCES
692,372
594,486
807,395
799,118
744,869
PERSONNEL DIVISION BUDGET HIGHLIGHTS
2510 Unemployment Compensation - The City, like most other governmental agencies, have
opted out of the State Insurance Compensation Insurance program. The City only pays
unemployment compensation benefits to eligible individuals, which have separated from the City
without cause.
178
CITY OF SOUTH M IAM I BUDGET FY 2019-2020 166
South Miami
THE CITY OF PLEASANT LIVING
CODE ENFORCEMENT DIVISION
001-1640-524
Deputy City
Manager
Shari Karnali
Senior Code Enf. I I I Code Enf. Officer II I I I Code Enforcement I I I Bus. Tax Comp
Officer I Officer
MISSION
The City of South Miami Code Enforcement Division is committed to the community it serves. As
dedicated providers of municipal services and steward of the public trust we promote the well-
being of a community where people desire pleasant living.
Code Enforcement's mission is to achieve code compliance by using consistent, fair and effective
means to promote, maintain and ensure a high quality of life for the community.
CODE ENFORCEMENT DIVISION FUNCTIONS
The Code Enforcement Office functions are to enforce zoning and, building codes, business tax
License Registrations, codes and regulations.
To prepare, schedule and present Code Enforcement Hearings and provide administrative
support to Special Magistrate.
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 167
SouthfMiami
THE CITY OF PLEASANT l WING
CODE ENFORCEMENT DIVISION ACCOMPLISHMENTS FOR FY 2019
• Established enforcement priorities
and effective methods to better
manage code cases while effectively
handling high priority violations.
• Maximized the use of all
enforcement remedies to improve
voluntary compliance, and increased
fines/revenues where voluntary
compliance fails.
• Effectively used ITRAKiT software to
facilitate field inspection.
• Furthered implementations of
technology upgrades and explored
additional opportunities to utilize
various technologies.
• Collaborated with the Community
Redevelopment Agency to
implement successful housing
rehabilitation.
• Boosted business, neighborhood and
citizen engagement and education.
• Executed multi -agency sweeps for
business licensing.
• Processed documents/pictures into
an electronic database management
system.
CODE ENFORCEMENT DIVISION OBJECTIVES FOR FY 2020
• Increase the effectiveness of the
office and field staff through
education and cross training.
• Assist and educate the community
with questions and concerns about
proper disposal/preparations of bulk
trash through open seminars,
informal neighborhood meetings,
public announcements, and
informative handouts.
• Improve the aesthetics of the City
using proactive code enforcement
with a concentration on the entry
corridors attracting people to visit,
reside or even open a business.
• Inform and make residents aware of
the do's and don'ts of the City's tree
ordinances for trimming and removal
of trees.
180
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 168
i
South Miami
THE CITY OF PLEASANT LIVING
CODE ENFORCEMENT BUDGET FY 2019-2020
001-1640-524
ACTUAL
ACTUAL
BUDGET
ESTIMATE
CM RECOM
ACCn NO
ACCOUNT CLASSIFICATION
FY 16/17
FY 17/18
FY 18/19
FY 18/19
FY 19/20
0011640
5241210
SALARIES - REGULAR
235,646
241,622
250,487
250,487
255,901
0011640
5241410
SALARIES - OVERTIME
912
23
0
0
0
0011640
5242110
F.I.C.A.
17,966
18,266
19,162
19,162
19,576
0011640
5242210
PENSION PLAN CONTRIBUTION
7,398
12,932
16,230
16,230
20,153
0011640
5242220
ICMA RETIREMENT
102
0
0
0
0
0011640
5242310
GROUP HEALTH INSURANCE
29,204
28,594
30,554
27,000
30,554
0011640
5242410
WORKER'S COMPENSATION
4,597
4,346
7,790
7,790
10,587
TOTAL PERSONNEL SERVICES
295,825
305,783
324,223
320,669
336,771
0011640
5243111
CONTRACTUAL - SPECIAL MASTER
0
5,400
3,600
3,600
4,800
0011640
5243450
CONTRACTUAL
9,306
6,200
10,000
10,000
7,500
0011640
5244070
TRAVEL & CONFERENCE
0
438
1,200
1,000
1,200
0011640
5244080
EMPLOYEE EDUCATION
150
930
2,500
2,500
2,500
0011640
5244110
POSTAGE
4,660
5,313
7,000
7,000
7,000
0011640
5244120
COMMUNICATION
2,108
3,804
2,670
2,670
2,700
0011640
5244515
LIABILITY INSURANCE -AUTO
3,030
2,883
3,030
3,030
3,500
0011640
5244710
PRINTING -INFRASTRUCTURE
1,129
1,342
1,640
1,640
1,650
0011640
5244920
OTHER CHARGES -LIENS
271
473
1,640
1,000
1,650
0011640
5245205
COMPUTER EQUIPMENT
0
0
1,000
1,000
1,000
0011640
5245210
SUPPLIES
2,930
3,344
3,500
3,500
3,500
0011640
5245220
UNIFORMS
1,592
324
2,000
1,500
2,000
0011640
5245230
FUEL
1,179
1,359
2,065
1,600
2,065
0011640
5245410
MEMBERSHIPS & SUBSCRIPTIONS
407
70
600
500
500
TOTAL OPERATING EXPENSES
26,762
31,880
42,445
40,540
41,565
0011640
5249920
CONTINGENCY
0
0
5,000
0
5,000
OTHER FUNDING SOURCE
0
0
5,000
0
5,000
TOTAL CODE ENFORCEMENT
322,587
337,663
371,668
361,209
383,336
CODE ENFORCEMENT DIVISION BUDGET HIGHLIGHTS
3450 Contractual Services This line item is used to cover the cost of lot clearing, overgrown
properties, debris removal and board -ups.
`t."I
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 169
South Miami
THE CITY OF PI EASANT I IVING
FINANCE DEPARTMENT
001-1410-513
MISSION
In a spirit of excellence, integrity, and dedication, the Finance Department is committed to
providing timely, accurate, clear and complete financial information and support to other City
Departments, citizens, and the community at large.
FINANCE DEPARTMENT FUNCTION
The Finance Department is responsible for the proper accounting of all City funds and compliance
with all applicable regulations and laws. Routine duties include processing accounts payable,
accounts receivable, central collections, general ledger fund accounting, preparation of applicable
state and federal reports, and periodic financial reports to management, administering debt
service, and investment of City funds. The Department is also responsible for the implementation
and control of the approved budget and the preparation, and disclosure of the financial
statements, including responses to the external auditors. It also provides other Departments
with financial analysis and assists with banking transactions that arise during the year.
The Division of Parking and Central Services, as well as the Management Information System
Division report under the Finance Department.
182
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 170
le.
SoutMiami
TI IF CITY OF PLEASANT LIVING
FINANCE DEPARTMENT ACCOMPLISHMENTS FOR FY 2019
• Continued to produce and post online
before every second regular Commission
meeting of the month the City's monthly
finance report for the previous month.
• Assisted the City Manager in the
preparation of a balanced FY 2019
Annual Operating and Capital Budget.
• Continued to produce the
Comprehensive Annual Financial Report
(CAFR) with auditors issuing no findings.
• Produced and posted online the Popular
Annual Financial Report (PAFR).
FINANCE DEPARTMENT OBJECTIVES FOR FY 2020
+ Continue to pursue implementation and
establishment of an online payment
option for certain provided City services
such as Local Business Tax, Code
Enforcement Violations, Building Permit
Renewals, etc.
• Continue to produce and post online
before every second regular Commission
meeting of the month the City's monthly
finance report for the previous month.
• Obtained all three Government Finance
Officers Association (GFOA) prestigious
awards for Budget, CAFR, and PAFR;
certifying that the City's finance reports
are being produced at the highest
standard possible.
• Posted online accurate and timely
budget and financial reports on a
monthly basis.
• Helped support all City Departments and
Divisions with financial advice and
guidance.
• Continue to produce the Comprehensive
Annual Financial Report (CAFR) without
auditor findings.
• Obtaining all three Government Finance
Officers Association (GFOA) prestigious
awards for Budget, CAFR, and PAFR;
certifying that the City's finance reports
are being produced at the highest
standard possible.
183
ITY OF SOUTH MIAMI BUDGET FY 2019-2020 171
SouthfMiami
THE CITY OF PLEASANT LIVING
FINANCE DEPARTMENT ACTIVITY REPORT
ACTIVITY
ACTUAL
FY 2016
ACTUAL
FY 2017
ACTUAL
FY 2018
PROJECTED
FY 2019
ESTIMATED
FY 2020
Number of Parking Decals Sold
1,800
1,632
1,800
1,650
1,700
Comprehensive Annual Fin. Rep. (CAFR)
1
1
1
1
1
Popular Annual Financial Report (PAFR)
1
1
1
1
1
Number of Annual Balanced Budget
1
1
1
1
1
Number of A/P Checks/EFT's Processed
2,800
2,880
2,900
3,418
3,400
184
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 172
70'
SoutMiami
THE CITY Of PLEASANT LIVIN(
FINANCE DEPARTMENT BUDGET FY 2019-2020
001-1410-513
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
0011410
5131210
SALARIES - REGULAR
360,552
399,723
410,390
410,390
431,827
0011410
5131310
SALARIES - PART TIME
15,189
15,850
16,045
16,045
16,076
0011410
5132110
F.I.C.A.
30,377
31,782
32,622
32,622
34,265
0011410
5132210
PENSION PLAN CONTRIBUTION
9,284
18,639
23,321
23,321
29,916
0011410
5132220
DEFERRED COMPENSATION(ICMA)
3,287
3,502
3,612
3,612
3,720
0011410
5132310
GROUP HEALTH INSURANCE
35,508
36,274
38,192
35,000
38,192
001141C
5132410
WORKER'S COMPENSATION
673
717
1,279
1,279
1,344
TOTAL PERSONNEL SERVICES
454,870
506,487
525,461
522,269
555,340
0011410
5133100
PROFESSIONAL SERVICES
6,135
6,917
10,000
10,000
10,000
0011410
5133210
AUDITOR'S FEE
79,753
76,645
79,000
79,000
79,000
0011410
5133450
CONTRACTUAL SERVICES
8,217
13,968
17,860
17,860
14,860
0011410
5133459
CONTRACTUAL SERVICES -PARKING
461,089
452,446
532,627
532,027
545,827
0011410
5134070
TRAVEL & CONFERENCE
1,955
2,399
3,710
3,710
3,710
0011410
S134110
POSTAGE
5,676
5,336
7,030
6,500
7,030
00114101
5134120
COMMUNICATION
1,080
1,080
1,080
1,080
1,080
00114101
5134515
AUTOINSURANCE
1,997
2,935
3,084
3,084
3,084
0011410
5134634
MAINTENANCE COMP PROGRAMS
37,658
39,776
46,437
41,437
53,469
0011410,
5134710
PRINTING -INFRASTRUCTURE
1,076
1,230
1,230
1,230
1,230
0011410
5135205
COMPUTER EQUIPMENT
0
0
1,500
1,300
1,500
0011410
5135210
SUPPLIES
8,695
8,720
8,900
7,700
7,900
0011410
5135230
FUEL
940
994
1,505
1,500
1,500
0011410
5135410
MEMBERSHIPS & SUBSCRIPTIONS
1,683
1,507
1,660
1,660
1,660
TOTAL OPERATING EXPENSES
615,954
613,953
715,623
708,088
731,850
O011a_=
5139920
CONTINGENCY
-
-
5,000
-
5,000
OTHER FUNDING
SOURCE
0
0
5,000
0
5,000
TOTAL FINANCE
1,070,824
1,120,440
1,246,084
1,230,357
1,292,190
185
(CITY OF SOUTH MIAMI BUDGET FY 2019-2020 173
SouthfMiami
THE CITY OF PLEASANT LIVING
INFORMATION TECHNOLOGY DIVISION (ITD)
001-1340-513
MISSION
The mission of the Information Technology Division (ITD) of the City of South Miami is to provide
quality design, implementation, and support of all computer based and related technologies
necessary for the staff to perform their duties as efficiently and expediently as possible.
INFORMATION TECHNOLOGY DIVISION FUNCTION
The City's Information Technology Division Office is recognized among municipalities as a premier
provider of technology infrastructure and services. Our ultimate function is to make information
available anytime and anywhere.
In partnership with City Departments, the Information Technology Division provides strategic
vision for effective information systems. Accomplishment of this mission will facilitate knowledge
sharing and will result in satisfied customers.
The Information Technology Division is responsible for three main initiatives: The City's
Information Technology and Network, Cable Television Services and the City's website.
INFORMATION TECHNOLOGY DIVISION ACCOMPLISHMENTS FY 2019
• Designed and installed a new
complete digital Media System
within the City's Commission
Chambers.
• Redesigned and installed an entire
new Wi-Fi system within the
downtown area for Public to access.
• Migration of Police servers to virtual
servers was completed to enhance
security measures.
• Updated TRAKiT to the new version
available.
186
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 174
South(em iami
THE CITY OF PLEASANT LIVING
INFORMATION TECHNOLOGY DIVISION OBJECTIVES FOR FY 2020
• Continue the replacement of PCS
with Citrix thin -clients for City of
South Miami Employees which
require PC replacements.
• Complete the deployment of Office
365 for all Police Employees.
ACCT NO ACCOUNT CLASSIFICATION
0011340 5133450 CONTRACTUAL SERV - INFRASTRUCTER
0011340 5134632 INTERNET SERVICE
0011340 5134634 MAINTENANCE - INTERNET SERV.
0011340 5135205 COMPUTER EQUIPMENT
0011340 5135210 SUPPLIES
TOTAL OPERATING EXPENSES
TOTAL MIS
• Establish redundant connectivity
between City Hall and Miami -Dade
County for accessing internet and
computer services.
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
212,120
215,104
246,150
246,150
277,080
67,663
60,338
74,171
74,171
101,036
67,981
76,218
108,371
108,371
114,939
2,896
11,188
22,375
22,375
26,800
7,310
9,890
2,055
2,055
2,055
357,970
372,738
453,122
453,122
521,910
357,970 372,738 453,122 453,122 521,910
INFORMATION TECHNOLOGY DIVISION BUDGET HIGHLIGHTS
3450 Contractual Services - An additional $13,280 was allocated for the Data Center & Backup
services for the City and the Police Department, as data continues to increase.
187
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 175
Southf iami
THE CITY OF PE FASANT LIVING
PROCUREMENT DIVISION
001-1320-513
Chief Procurement
Officer
Procurement
Specialist
MISSION
The mission of Procurement Division is to provide and ensure a high quality of service to City
Departments for the taxpayers of South Miami. This is accomplished by properly vetting
proposals leading to the awarding of contracts to highly qualified vendors who meet bid and
proposal specifications and a thorough background investigation. The Procurement Division
promises to obtain the best quality of goods and services by maximizing its purchasing power
through integrity, equality, efficiency and effectiveness.
PROCUREMENT DIVISION FUNCTION
The mission statement for the Procurement Division of the City of South Miami is to maximize the
investment of our citizens by utilizing City values including the highest level of integrity and the
best business practices, to provide goods and services to City Departments, to insure integrity,
and to maintain the highest ethical standards following the Florida Statutes, Code of Ordinance,
City Charter and Purchasing Policies.
CITY OF SOUTH MIAMI BUDGET FY 2019-2020
176
I'A'Soutiami
THE CITY OF PLEASANT LIVING
PROCUREMENT DIVISION ACCOMPLISHMENTS IN FY 2019
• Obtained the Outstanding Agency
Re -Accreditation from NIGP as a
recognition of excellence in Public
Procurement.
• Coordinated department vehicle
purchases with the annual release of
the Florida Sheriffs Association Bid
for Police Rated, Administrative,
Utility Vehicles, Trucks BE Vans, Cab
& Chassis and other fleet
equipment.
• Identified a piggyback opportunity
for the purchase and installation of a
vehicle charging station for City Hall.
Installation is projected to be
completed by the summer of 2019.
• Completed required Florida
Department of Transportation
(FDOT) procurement training in
accordance with the City's awarded
FDOT grant.
PROCUREMENT DIVISION OBJECTIVES FOR FY 2020
• Continued to promote the use of the
"Notify Me" feature on the City's
website to increase the visibility and
traction of formal solicitations that
are posted on the City's website.
• Assisted Departments in vendor
selection information and
expenditures with City policy and
reporting requirements to the
Commission.
• Maintained and monitored citywide
fixed assets and inventory control.
• Prepared Request for Proposals,
Request for Qualifications and Bids
for citywide requirements.
• Ensured the City maintained a fair,
open, transparent and competitive
procurement process.
he main goal of the Procurement Division is to improve the quality of service that we provide to
our Citizens and to the City's Departments. We are eager to accomplish our goal in order to
operate more efficiently, by implementing the following procedures:
• Support department vehicle
purchases for hybrid or fully electric
vehicles by identifying viable sources
of supply.
• Award timely and cost-effective
contracts to qualified sources of
supply for the acquisition of goods
and services in accordance with the
principles and established
procedures for public procurement.
• Continue to promote the use of the
"Notify Me" feature on the City's
website to increase the visibility and
traction of formal solicitations that
are posted on the City's website.
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 177
SouthfMiami
THE CITY OF PLEASANT I WING
• Assist Departments in vendor
selection information and
expenditures with City policy and
reporting requirements to the
Commission.
• Maintain and monitor citywide fixed
assets and inventory control.
PROCUREMENT DIVISION ACTIVITY REPORT
• Prepare Request for Proposals,
Request for Qualifications and Bids
for citywide requirements.
• Ensure the City maintaines a fair,
open, transparent and competitive
procurement process.
ACTIVITY
ACTUAL
FY 2016
ACTUAL
FY 2017
ACTUAL
FY 2018
PROJECTED
FY 2019
ESTIMATED
FY 2020
Purchase Orders Issued
250
256
230
262
267
No. of RFP's & RFQ's Issued
30
35
35
31
31
190
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 178
South(emiami
THE CITY OF PLEASANT LIVING
PROCUREMENT DIVISION BUDGET FY 2019-2020
001-1320-513
ACCT NO
ACCOUNT CLASSIFICATION
ACTUAL
FY 16/17
ACTUAL
FY 17/18
BUDGET
FY 18/19
ESTIMATE
FY 18/19
CM RECOM
FY 19/20
0011320
5131210
SALARIES - REGULAR
121,241
120,921
121,868
121,868
125,525
0011320
5131410
OVERTIME
7,105
4,648
7,445
6,500
7,654
0011320
5132110
F.I.C.A.
10,300
10,491
9,893
9,893
10,188
0011320
5132210
PENSION PLAN CONTRIBUTION
0
6,737
8,405
8,405
10,521
0011320
5132310
GROUP HEALTH INSURANCE
14,506
14,299
15,277
13,500
15,277
0011320
5132410
WORKER'S COMPENSATION
212
206
366
366
377
TOTAL PERSONNEL SERVICES
153,364
157,302
163,2S4
160,532
169,542
0011320
5133450
CONTRACTUAL SERVICES
6,000
6,000
6,100
6,100
6,200
0011320
5134110
POSTAGE
2,623
2,237
3,000
1,700
3,000
0011320
5134120
COMMUNICATION
662
1,008
1,080
1,080
1,750
0011320
5134125
TELEPHONE
37,540
45,491
40,520
49,306
46,093
0011320
5134420
LEASE POSTAGE MACH
2,904
2,904
2,904
2,904
2,904
0011320
5134615
MAINT - OFFICE EQUIPMENT
1,020
1,020
1,020
1,020
1,020
0011320
5134620
MAINT-OPERATING EQUIPMENT
0
0
250
250
250
0011320
5134710
PRINT/BIND/COPYING
2,122
1,996
2,461
1,700
2,461
0011320
5134720
PRINTING -CONTRACTUAL
1,933
653
2,000
1,742
2,000
0011320
5135210
SUPPLIES
15,551
14,174
16,150
16,150
16,150
MEMBERSHIPS &
0011320
5135410
SUBSCRIPTIONS
270
273
330
273
330
TOTAL OPERATING EXPENSES
70,625
75,756
75,815
82,225
82,158
0011320
5139920
CONTINGENCY
0
0
5,000
0
5,000
OTHER FUNDING SOURCE
0
0
5,000
0
5,000
TOTAL PROCUREMENT DIVISION
223,989
233,058
244,069
242,757
256,700
191
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 179
South Miami
THE CITY OF PLEASANT LIVING
BUILDING DEPARTMENT
001-1610-524
Building Director
Victor Citarella, PE
Chief
Chief
Chief
Permit
Permit
Chief Building
Electrical
Mechanical
Plumbing
Coordinator
Coordinator
Inspector
Inspector
Inspector
Inspector
(P/T)
(P/T)
(P/T)
MISSION
Chief
Structural
Inspector
(P/T)
The Mission is to protect the Community from dangerous construction. The Building Department
enforces the State of Florida Building Code within the boundaries of the City of South Miami and
collaborates with other City Departments in the enforcement of local codes.
FUNCTION
To enforce the State of Florida Building Code within the boundaries of the City of South Miami
and collaborate with other City Departments in the enforcement of local codes. It provides fair,
consistent and equitable interpretation of codes during the review of construction documents
submitted for building permits and during the field inspection conducted for compliance. The
Department also certifies buildings upon completion and at pre -stated periods afterwards.
192
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 180
South Miami
THE CITY OF PLEASANT LIVING
BUILDING DEPARTMENT ACCOMPLISHMENTS FY 2019
• Maintained high level of customer
service during the performance of its
operational duties and responsibilities.
• 100% of all building inspections
requested before 4:00 pm were
completed and documented by the end
of the next working day.
• Continued to keep accurate records of
financial and workload parameters for
the Department.
BUILDING DEPARTMENT OBJECTIVES FY 2020
• Maintain high level of customer
service during the performance of its
operational duties and
responsibilities.
• Complete 100% of all building
inspections requested before 4:00
pm were and documented by the
end of the next working day.
• Continue to keep accurate records of
financial and workload parameters
for the Department.
• Made sure the inspectors had all the
necessary training to complete all the
inspections in a professional manner.
• 100% of building permit applications
were processed within ten working days
after approvals by other departments.
• Kept track and reviewed all
departmental performance parameters
and submitted monthly reports.
• Made sure the inspectors had all the
necessary training to complete all the
inspections in a professional manner.
• Process 100% of building permit
applications were within ten working
days after approvals by other
departments.
• Kept track and review all
departmental performance
parameters and submitted monthly
reports.
WON
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 181
SouthfMiami
THE CITY OF PLEASANT LIVING
BUILDING DEPARTMENT ACTIVITY REPORT
ACTIVITY
ACTUAL
FY 2016
ACTUAL
FY 2017
ACTUAL
FY 2018
PROJECTED
FY 2019
ESTIMATED
FY 2020
PERMITS:
Building
633
624
616
620
620
Roofing
208
159
221
225
225
Electrical
341
306
319
320
320
Mechanical
132
145
141
145
145
Plumbing
240
246
187
190
190
TOTAL PERMITS
1,554
1,480
1,484
1,500
1,500
INSPECTIONS:
Building
1,935
1,797
1,454
1,460
1460
Roofing
825
654
710
740
740
Electrical
754
732
758
760
760
Mechanical
342
327
336
340
340
Plumbing
607
731
490
500
500
TOTAL INSPECTIONS
4,463
4,241
3,748
3,800
3,800
194
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 182
South Miami
THE CITY OF PLEA A\ i ! r. /.
BUILDING DEPARTMENT BUDGET FY 2019-2020
001-1610-524
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
NO ACCOUNT CLASSIFICATION FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
0011610 5241210 SALARIES - REGULAR
SALARIES - PART TIME -
0011610 5241310 INSPECTORS
00116101 5242110 F.I.C.A.
0011610 5242210 PENSION PLAN CONTRIBUTION
00116101 5242220 ICMA RETIREMENT
00116101 5242310 GROUP HEALTH INSURANCE
00116101 5242410 WORKER'S COMPENSATION
TOTAL PERSONNEL SERVICES
251,044
259,382
269,496
269,496
281,768
137,369
137,904
142,311
142,311
146,580
29,722
30,301
31,503
31,503
32,769
0
3,846
4,932
4,932
6,174
11,563
11,381
13,554
13,554
14,253
29,030
28,412
30,554
27,000
30,554
5,290
4,935
8,815
8,815
9,092
464,018
476,161
502,165
497,611
521,190
0011610
5243150
CONTRACT INSPECTORS
2,700
2,300
3,000
3,000
3,000
00116101
5243450
CONTRACTUAL SERVICES
0
0
1,000
1,000
1,000
0011610
5244110
POSTAGE
141
152
200
200
200
0011610
5244120
COMMUNICATION
509
2,287
4,020
4,020
4,020
0011610
5244515
LIABILITY INSURANCE -AUTO
767
730
767
767
767
0011610
5244710
PRINTING -INFRASTRUCTURE
1,129
1,391
1,640
1,640
1,640
0011610
5245206
COMPUTER SOFTWARE
0
34,132
7,000
7,000
7,000
0011610
5245210
SUPPLIES
1,854
8,820
5,000
5,000
5,000
0011610
5245220
UNIFORMS
1,157
1,528
1,840
1,840
1,840
0011610
5245230
FUEL
856
793
1,204
1,204
1,204
00116101
5245410
MEMBERSHIPS & SUBSCRIPTIONS
0
0
160
160
160
TOTAL OPERATING
EXPENSES
9,113
52,133
25,831
25,831
25,831
001161C
5249920
CONTINGENCY
0
0
5,000
0
5,000
OTHER FUNDING
SOURCE
0
0
5,000
0
5,000
TOTAL BUILDING
DEPARTMENT
473,131
528,294
531,996
523,442
552,021
195
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 183
South Miami
TFIF CITY OF PLEASANT LIVING
PLANNING AND ZONING DEPARTMENT
001-1620-524
Planning Director
Jane K Tompkins
Senior Planner/ Senior Planner/ Office Support
Zoning Admin. I I I Zoning Admin.
MISSION
The Planning and Zoning Department is committed to providing the community with high -quality
services and programs to enhance the quality of life of the City of South Miami residents,
businesses and visitors, and to promote a well -designed, physically integrated, livable and
prosperous community. The Planning and Zoning Department provides technical support to the
City Manager, City Commission, other Departments, appointed boards, residents, the business
community and the general public on current land use and development issues.
PLANNING and ZONING FUNCTION
The Department is charged with the oversight of all inquiries pertaining to the City's adopted land
use and zoning provisions, including but not limited to, property plat and zoning information,
Comprehensive Plan amendments, variance requests, site plan reviews, issuance of sign permits,
tree removal permits, land development regulations and code compliance activity. The review
responsibility for this division is regulated by Florida Statutes Chapters 162, 163 and 380 and
Florida Administrative Code Section 9-J5 and 9-J11 along with the City Charter and Code. These
regulations control the development and implementation of City Comprehensive Plan, including
development regulations, concurrency regulations, and other issues relating to the overall
planning and land use function.
196
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 184
South Miami
THE CITY OF PLEASANT LIVING
PLANNING AND ZONING ACCOMPLISHMENTS FY 2019
• Continued with the overall updating
of the Land Development Code.
• Continued with implementation of
the South Miami Intermodal
Transportation Plan.
• Initiated an Affordable Housing
Study in conjunction with the
Community Redevelopment Agency.
• Completed the study of the
Industrial area and developed a new
subcategory to the Transit Oriented
Development District (TODD (MU-6))
in the Land Development Code.
• Completed a City -initiated Zoning
Map amendment for the industrial
area to the new TODD (MU-6).
• Completed City -initiated Future
Land Use Map and Zoning Map
amendments for an area along SW
71st Street to Transit Oriented
Development District.
• Completed the approval process for
the redevelopment plans for the
Shops at Sunset.
• Completed a Future Land Use Map
amendment designating The
Underline as Parks and Open Space.
• Assisted 5850 SW 73 Street LLC with
the approval process for the
redevelopment of the Winn -Dixie
property.
• Initiated the 20-Year Water Supply
Facilities Work Plan Update and
associated amendments to the
Comprehensive Plan.
• Completed an Updated Park Impact
Fee Study.
• Evaluated plans for the
redevelopment of City Hall and the
Police Station.
• Completed a Repetitive Loss
Analysis and a Public Participation
Information Report as part of an
effort to improve the City's score in
the Community Rating System
program.
• Studied trends in minimum parking
standards and prepared an
ordinance eliminating standards for
the Hometown District Overlay.
• Provided additional assistance in the
development of plans for Madison
Square.
• Prepared an amendment to the
floodplain ordinance to bring it into
compliance with the new
regulations of the Florida Building
Code.
197
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 185
SouthfMiami
THE CITY Of PLEASANT LIVING
PLANNING AND ZONING OBJECTIVES FY 2020
• Complete the overall updating of
the Land Development Code.
• Complete the Affordable Housing
Study.
• Prepare Land Development Code
amendments to implement
recommendations of the Affordable
Housing Study.
• Complete the 20-Year Water Supply
Facilities Work Plan Update and
associated amendments to the
Comprehensive Plan.
• Finalize the study of the Community
Rating System score.
PLANNING & ZONING DEPARTMENT ACTIVITY REPORT
ACTIVITY
ACTUAL
FY 2016
ACTUAL
FY 2017
ACTUAL
FY 2018
PROJECTED
FY 2019
ESTIMATED
FY 2020
Building Permits Reviewed
453
920
950
900
900
Grant Applications Prepared
10
13
15
NA
NA
Items Processed for:
Planning Board
20
19
30
22
30
Environm. Review & Preserv. Board
85
85
64
65
1 80
Historic Preservation Board
1 6
5
1 3
3
1 5
im
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 186
I11'
South Miami
THE OTY OF PLEASANT LMN'
PLANNING AND ZDNING DEPARTMENT BUDGET FY 2019-2020
ai01li[*z1wzA1
NO ACCOUNT CLASSIFICATION
0011620 5241210 SALARIES - REGULAR
0011620 5241310 SALARIES - PART-TIME
0011620 5242110 F.I.C.A.
0011620 5242210 PENSION PLAN CONTRIBUTION
0011620 5242220 ICMA RETIREMENT
0011620 S242310 GROUP HEALTH INSURANCE
0011620 5242410 WORKER'S COMPENSATION
TOTAL PERSONNEL SERVICES
0011620 5243100 PROFESSIONAL SERVICES
0011620 5243450 CONTRACTUAL SERVICES
0011620 5244070 TRAVEL& CONFERENCE
0011620 5244110 POSTAGE
0011620 5244120 COMMUNICATION
0011620 5244515 LIABILITY INSURANCE - AUTO
0011620 5244620 MAINTENANCE-OPEREQPT.
0011620 5244634 MAINTENANCE-INTERNET SOFTWARE
0011620 5244710 PRINTING -INFRASTRUCTURE
0011620 5244910 LEGAL ADS
0011620 5245205 COMPUTER -EQUIPMENT
0011620 5245210 SUPPLIES
0011620 5245230 FUEL
0011620 5245410 MEMBERSHIPS & SUBSCRIPTIONS
TOTAL OPERATING EXPENSES
0011620 5249920 CONTINGENCY
OTHER FUNDING SOURCE
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
325,584
330,029
324,078
324,078
336,657
0
6,180
0
0
0
26,513
26,692
24,792
24,792
25,754
7,475
14,301
17,803
17,803
22,631
4,689
4,243
3,513
3,513
3,513
36,498
34,894
38,192
32,500
38,192
600
581
972
972
1,010
401,359
416,920
409,350
403,658
427,757
0
0
1,290
1,290
1,070
145,870
113,268
148,400
148,400
113,400
31
1,077
1,400
1,400
1,400
2,142
1,898
2,500
2,500
2,500
1,741
2,367
1,620
1,620
1,620
477
449
477
477
477
3,611
750
5,500
5,500
5,500
1,000
3,000
4,000
4,000
4,000
1,129
1,342
1,640
1,640
1,640
1,142
4,812
7,000
3,000
4,000
0
0
1,000
1,000
1,000
1,117
1,227
2,750
1,250
2,750
71
75
108
108
108
1,315
1,314
1,749
1,749
1,755
159,646
131,579
179,434
173,934
141,220
0
0
5,000
5,000
5,000
0
0
5,000
5,000
5,000
TOTAL PLANNING & ZONING 561,005 548,499 593,784 582,592 573,977
PLANNING DEPARTMENT BUDGET HIGHLIGHTS
3450 Contractual Services -This line item decreased by $35,000, as the Affordable Housing
Master Plan is not allocated in fiscal year 2020.
199
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 187
Southf iami
THE. CITY OF PLEASANT LIVING
PUBLIC WORKS DEPARTMENT
200
CITY OF SOUTH M IAM I BUDGET FY 2019-2020 188
I11'
South Miami
THE CITY Or PLEASANT LIVIV
PUBLIC WORKS ORGANIZATIONAL CHART
Public Works
Public Works
Director
Vacant
Office Support 1 Office Support
1
Superintendent Motor Pool Bung Eng.& Const. Capital lmpr.
Division Maintenance Project Mgr.
Streets& Associate Proj.
Landscaping — Solid Waste Motor Pool Lead Worker II Engineer
Supervisor
Maintenance
Lead Worker II Garbage Collection Trash Collection Auto Mechanic Worker II
Maintenance Leatl Worker ll Waste Coll. Driver Autol Mechanic
Worker II
I
Maintenance I Heavy Equipment Heavy Equipment
Worker II Operator Operator Waste Coll. Driver
Maintenance Heavy Heavy Equipment
Worker ll Equipment Operator
Operator
Maintenance Heavy Equipment
Worker I Operator
Heavy Equipment
Ope For
Maintenance
Worker I
Heavy Equipment
Operator
201
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 189
South Miami
THE CITY OF PLEASANT LIVING
PUBLIC WORKS OFFICE OF THE DIRECTOR
001-1770-519
The Public Works Department is organized into administration staff, management personnel and
five divisions: (1) Solid Waste; (2) Streets and Landscaping; (3) Building Maintenance; (4) Motor
Pool; and (5) Engineering and Construction. Each Division plays a critical role in providing
comprehensive services to maintain and improve the needs of the City, as well as providing
support to all City Departments and Divisions.
MISSION
To support and enhance a high quality of life for the City's residents, businesses and visitors by
providing well planned, environmentally sensitive, cost effective, infrastructure and services to
promote public safety, transportation and economic growth; to respond and aid in recovery from
emergencies by providing and managing public works service; to foster effective oversight of the
Department of Public Works including Engineering and Construction, Street Services, Street
Lighting and Solid Waste.
PUBLIC WORKS OFFICE OF THE DIRECTOR FUNCTION
The Department's administration staff and management is the key line of communication for all
inquiries on Department's services and resources. The Department's administration staff tends
to a wide range of residents' inquiries, such as solid waste collection schedules, street light
outages, traffic light malfunctions, damaged traffic signs, road hazards, construction activities,
Miami Dade County recycling program, and others. The administration and management staff
handles Department events and administers the budget for all Divisions, Documents payroll, and
processes requisitions for vendors' purchase orders. The Department's management personnel
oversee all Department functions and manpower and obtain bids, negotiate and administer
contracts for outsourcing services.
202
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 190
h Sout Miami
THE CITY OF PLEASANT LIVING
PUBLIC WORKS OFFICE OF THE DIRECTOR ACCOMPLISHMENTS FOR FY 2019
• Managed the Department's Operations.
• Continued the compound cleaning
project to rid the Department's surplus
items. Such as items to auction or proper
destruction.
• Maintained the City's storage facility
in the Public Works Compound for
better access and display of storage
contents.
PUBLIC WORKS OFFICE OF THE DIRECTOR OBJECTIVES FOR FY 2020
• Reduce operation costs through
competitive bidding and negotiation on
purchases and services.
• Implement Florida Green Local
Government Standards at Public Works
and all other Departments in accordance
with the suggested criteria of the Florida
Green Building Coalition and
recommendation of the City's Green
Task Force.
• Promote seasonal events such as Public
Works Weeks, Water Day, Earth Day and
Arbor Day as well as any other City
organized events.
• Enhance Department's performance by
using team building and promoting
departmental values, goals and direction.
Continue to improve internal
communications.
• Improve cooperation with other
Departments by adhering to established
departmental schedule in providing
timely responses.
• Increase public safety — Public Works can
be significant in addressing many general
safety and quality of life issues affecting
our neighborhoods through new signage
replacing old outdated signage.
203
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 191
loop
South Miami
THE CITY OF PLEASANT LIVING
PUBLIC WORKS OFFICE OF THE DIRECTOR BUDGET 2019-2020
001-1770-519
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
0011770 5191210 SALARIES - REGULAR
0011770 5192110 F.I.C.A.
0011770 5192210 PENSION PLAN CONTRIBUTION
0011770 5192220 ICMA
0011770 5192310 GROUP HEALTH INSURANCE
0011770 5192410 WORKER'S COMPENSATION
TOTAL PERSONNEL SERVICES
0011770 5194070 TRAVEL & CONFERENCES
0011770 5194080 EMPLOYEE EDUCATION
0011770 5194120 COMMUNICATION
0011770 5194540 BOILER & MACHINERY INSURANCE
0011770 5194710 PRINTING- INFRASTRUCTURE
0011770 5195205 COMPUTER EQUIPMENT
0011770 5195210 SUPPLIES
0011770 5195270 PERMITS
0011770 5195410 MEMBERSHIPS & SUBSCRIPTIONS
TOTAL OPERATING EXPENSES
TOTAL OFFICE OF THE DIRECTOR
113,832
104,444
69,497
69,497
106,820
947
7,978
5,317
5,317
8,172
8,571
1,365
2,849
2,849
3,950
3,979
1,543
1,797
1,797
3,977
15,054
13,308
22,915
12,500
22,915
318
157
296
296
408
142,701
128,795
102,671
92,256
146,242
0
25
250
0
250
141
0
250
150
250
248
0
780
0
0
0
0
1,000
0
1,000
2,570
3,080
5,000
3,500
5,000
0
350
1,000
1,000
500
878
995
1,000
1,000
1,000
925
991
1,000
1,000
1,000
0
310
500
0
0
4,762
5,751
10,780
6,650
9,000
147,463
134,546
113,451
98,906
155,242
204
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 192
South Miami
THE CITY OF PLEASANT LIVING
PUBLIC WORKS BUILDING MAINTENANCE DIVISION
001-1710-519
MISSION
The Division's mission is to maintain and enhance the quality of life in our City through
resourceful maintenance and operation of a safe civic infrastructure, providing City residents,
visitors, neighborhoods and businesses with efficient, quality service necessary to support the
growing demands of the community.
BUILDING MAINTENANCE DIVISION FUNCTION
Building Maintenance Division is responsible for: performing maintenance and improvements to
all public buildings and facilities; management and maintenance of burglar and fire alarm
protection systems; performing carpentry, electrical, plumbing, painting, roofing, and masonry
work; maintenance of mechanical equipment (elevators. A/C units; etc.), hard floors, windows
and doors; inspecting and implementing ADA; performing fire and building corrective measures.
BUILDING MAINTENANCE DIVISION ACCOMPLISHMENTS FOR FY 2019
4 Installed posts for parking meters
throughout the City.
o Removed old light fixtures from
Community Center and upgraded with 21
new L.E.D light fixtures with in interior and
exterior of the building.
• Replaced 40-ton A/C unit at the
Community Center.
• Painted the Aquatic Center Building.
• Painted the exterior walls of the City Hall.
• Installed new numbering and signs for
Parking System.
• Painted gazebo at Dison Park.
• Installed electrical panel and added
power to the gazebo at Dison Park.
• Installed new LED lights upgrade in the
Police Department Garage.
• Installed 400 feet of pipe for fiber optic
through the Police Station into the
computer room.
• Assisted with new magnetic keypad
located on bathroom and lunchroom
doors.
205
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 193
SouthfMiami
THE CITY OF PLEASANT I IVING
BUILDING MAINTENANCE DIVISION OBJECTIVES FOR FY 2020
• Prepare inspections of city facilities for
maintenance recommendations.
Partner with other City departments
and outside vendors to provide
maintenance, safety and efficient
measures for City facilities.
BUILDING MAINTENANCE DIVISION ACTIVITY REPORT
• Coordinate annual Fire Extinguisher
Inspections for all City facilities.
• Coordinate additional inspections of all
City facilities.
ACTIVITY
ACTUAL
FY 2016
ACTUAL
FY 2017
ACTUAL
FY 2018
PROJECTED
FY 2019
ESTIMATED
FY 2020
Changing AC Filters
954
954
950
950
950
Unscheduled Repairs and Work Requests
1087
1110
780
1100
1000
Cleaning of Fish Pond
12
12
12
16
12
Re -Certification of City fire extinguishers
68
70
58
60
60
Changing of water filters
10
10
10
10
10
206
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 194
South(emiami
THE CITY OF PLEASANT LIVING
PUBLIC WORKS BUILDING AND MAINTENANCE BUDGET FY 2019-2020
001-1710-519
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
0011710
5191210
SALARIES - REGULAR
82,818
88,474
91,300
91,300
94,027
0011710
5191410
OVERTIME
5,190
3,863
4,000
4,000
5,000
0011710
5192110
F.I.C.A.
7,785
8,087
7,290
7,290
7,576
0011710
5192210
PENSION PLAN CONTRIBUTION
9,517
4,878
6,169
6,169
7,792
0011710
5192310
GROUP HEALTH INSURANCE
14,223
14,081
15,277
13,500
15,277
0011710
5192410
WORKER'S COMPENSATION
2,236
2,367
4,275
4,275
4,889
TOTAL PERSONNEL SERVICES
121,769
121,750
128,311
126,534
134,561
0011710
5193450
CONTRACTUAL SERVICES
60,334
74,483
87,960
87,960
94,800
0011710
5194080
EMPLOYEE EDUCATION
0
0
250
250
250
0011710
5194120
COMMUNICATION
40
0
780
780
780
0011710
5194310
UTILITES-ELECTRIC
88,689
81,680
115,000
115,000
120,000
0011710
5194320
UTILITIES -WATER
33,100
50,274
45,000
45,000
50,000
0011710
5194620
MAINT & REPAIR OPER EQUIP
1,010
973
2,500
2,500
3,000
0011710
5194670
MAINT & REPAIR-GDS & STRUCT
55,013
61,618
66,000
66,000
70,000
0011710
5195210
SUPPLIES
16,235
15,348
20,000
18,750
20,000
0011710
5195220
UNIFORMS
767
580
1,000
1,000
1,000
TOTAL OPERATING EXPENSES
255,188
284,956
338,490
337,240
359,830
0011710
5199920
CONTINGENCY
0
4,790
5,000
0
5,000
OTHER FUNDING SOURCE
0
4,790
5,000
0
5,000
TOTAL BUILDING MAINTENANCE
376,9S7
411,496
471,801
463,774
499,391
207
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 195
SouthfMiami
THE CITY OF PLEASANT LIVING
PUBLIC WORKS SOLID WASTE DIVISION
001-1720-534
MISSION
Solid Waste Division is committed to providing cost effective management of solid waste
materials generated within the City for the protection of health, safety and welfare of the public
and the environment.
SOLID WASTE DIVISION FUNCTION
Solid Waste Division is responsible for: providing garbage and trash removal services for
residents; issuing excess trash notices; assisting City residents with the Miami Dade County
recycling program; filling of trash holes; installation of "no dumping" signs, as required;
installation and/or removal of event banners; and solid waste collection after special City events.
SOLID WASTE DIVISION ACCOMPLISHMENTS FOR FY 2019
• To maintain great service to
residents, two new heavy equipment
operators have been trained in the
use of a Garbage Trucks and Cranes
to serve as back up and assist during
an emergency or natural disaster.
• Continue repairing trash holes twice
per week as part of pre -maintenance
activities
• Completed several trees pruning
projects throughout the City. This
was done as a response to residents'
concerns, to address safety issues
and preparation for the storm
season.
• Since the implementation of the
Automated Garbage Truck system,
the bins have had a lot of wear and
tear. The Solid Waste Division has
replaced an estimate of 200
residential garbage bins this Fiscal
Year.
• Filled in trash holes using recycled
asphalt pavement (RAP), which
prolongs the fill in frequency and has
a better appearance in front of
properties.
208
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 196
South Miami
THE CITY OF PLEASANT LIVING
SOLID WASTE DIVISION OBJECTIVES FOR FY 2020
• Continue to provide staff with the
necessary training to provide a
high level of services to City
residents.
• Promote recycling to save tipping
fees and benefit the
environment.
• Reduce cost of operation and
dumping fees with alternative
methods and recycling.
SOLID WASTE DIVISION ACTIVITY REPORT
• Continue to work with Code
Enforcement to reduce illegal
dumping sites.
• Reduce amount of overtime by
providing proper staffing levels.
• Continue to upgrade fleet to
establish dependable and
efficient trucks and heavy
equipment.
• Continue to fill trash holes with
the recycled asphalt pavement
(RAP) material.
ACTIVITY
ACTUAL
FY 2016
ACTUAL
FY 2017
ACTUAL
FY 2018
PROJECTED
FY 2019
ESTIMATED
FY 2020
Garbage [tons]
2010
2552
2552
2610
3180
Trash [tons]
8196
7996
7568
8200
10000
Excess Trash Pickups
75
72
70
90
90
Filling of Trash Holes
373
355
325
250
170
209
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 197
South Miami
THE CITY CIF I'l FASANT LIVING
PUBLIC WORKS SOLID WASTE DIVISION BUDGET FY 2019-2020
001-1720-534
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
0011720 5341210 SALARIES - REGULAR
0011720 5341410 OVERTIME
0011720 5342110 F.I.C.A.
0011720 5342210 PENSION PLAN CONTRIBUTION
0011720 5342220 ICMA
0011720 5342310 GROUP HEALTH INSURANCE
0011720 5342410 WORKER'S COMPENSATION
TOTAL PERSONNEL SERVICES
0011720 5343470 INTERLOCAL AGREEMENT -RECYCLING
0011720 5344080 EMPLOYEE EDUCATION
0011720 5344340 REFUSE DISPOSAL FEE
0011720 5345210 SUPPLIES
0011720 5345220 UNIFORMS
TOTAL OPERATING EXPENSES
334,674
352,167
362,017
362,017
375,853
19,198
13,569
8,000
8,000
8,000
29,474
29,880
29,684
29,684
30,795
20,122
18,754
23,414
23,414
29,550
492
0
0
0
0
62,157
62,927
68,746
55,500
68,746
28,366
26,748
31,591
31,591
31,869
494,483
504,045
523,452
510,206
544,813
89,280
90,623
93,000
93,000
98,000
279
0
250
250
500
684,278
726,239
769,000
769,000
770,000
23,260
27,913
68,500
68,500
50,000
3,737
3,917
4,000
4,000
5,000
800,834
848,692
934,750
934,750
923,500
TOTAL SOLID WASTE 1,295,317 1,352,737 1,458,202 1,444,956 1,468,313
210
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 198
South Miami
THE CITY OF PLEASANT LIVING
PUBLIC WORKS STREETS AND LANDSCAPING DIVISION
001-1730-541
MISSION
In the spirit of cooperation with other City Departments and agencies, the Street Maintenance
and Landscaping Division's mission is to provide a safe and clean environment for the community
and to promote a culture of value and accountability.
STREETS AND LANDSCAPING DIVISION FUNCTION
Streets and Landscaping Division is responsible for maintaining of City streets and street
Landscaping; mowing and fertilization of City's public right-of-ways and public facility grounds;
litter pick-up; citywide tree trimmings; installation and repair of street signs; repairs of potholes;
citywide street sweeping; graffiti removal; curb painting; parking and pavement marking;
sidewalk pressure cleaning; street light inspections; citywide storm drain inspections; supervising
storm drain pipe cleaning; inspections of illicit discharges; canal litter and debris cleaning, as
needed; sidewalk and curb repairs; management of irrigation systems citywide; and seasonal City
decorations in the Downtown area.
STREETS AND LANDSCAPING DIVISION ACCOMPLISHMENTS FOR FY 2019
Completed debris removal throughout •
the City's canals and purchased better
equipment for the removal process of
debris found in canals.
s Completed inspection of the City's Storm
Water System as required by the NPDES
Storm Water Permit.
M Coordinated and assisted our storm
drain cleaning company with the
cleaning of storm water drains and pipes
as result of inspections.
Completed tree pruning throughout the
City.
Remove existing landscaping and
replaced with new landscaping and
trees.
Installed new concrete garbage and
recycling container 73st and 57ct to
59ave
• Assisted with the installation of the
Downtown lighting system and perform
monthly inspections.
• Planted new Palm Trees in flower pots
72st and 57ave.
211
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 199
South (et )iami
THE CITY OF PLEASANT LIVING
• Continue with our established program
to maintain downtown South Miami and
other areas free from graffiti, pressure
cleaning and gum removal.
• Installed pedestrian cross walk signs
throughout our Downtown crosswalk
area.
• Installed Holiday banners and Holiday
sound system to play Holiday music
throughout the Downtown area.
• Installed new Holiday decorations in CRA
area.
• Applied mosquito dunks to drains
throughout the City.
• Manor Lane project: Remove existing
landscaping and replaced with new
landscaping and trees.
• Maintained sidewalks throughout the
City to removed trip hazards, reducing
sidewalk repairs and harmonizing
sidewalks with existing swale elevations.
• Trimmed all trees in the Downtown Area
for visibility of Downtown lighting
system.
• Re -striping of faded parking spaces
throughout the area.
• Installed pedestrian crosswalk signs
along 72st at crosswalk area.
• Installed various plants and new tree at
the traffic circle located at 84st and
59ave.
• Installed various plants and new tree at
the traffic circle located at 84st and
58ave.
• Installed various plants and new tree at
the traffic circle located at 82st and
59ave middle median.
• Stump and root removal of trees at
Dante Fascell.
• Installed new sod and dirt on Dante
Fascell Park where new where a new
Park sign was installed.
• Installed new plant material surrounding
new Park sign.
• Trimmed trees and removed debris from
Dante Fascell Park.
• Major tree trimming and debris removal
at Brewer Park on the South side.
• Removed Debris and installed soil and
sod on Dison Park.
• Removed existing damaged hedges and
planted new hedges along SW 72Rd
Street between SW 57t" Avenue to Dorn
Avenue.
212
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 200
7e'
SoutMiami
THE MY OF PLEASANT LIVING
STREETS AND LANDSCAPING DIVISION OBJECTIVES FOR FY 2020
• Continue to stripe parking spaces as
needed.
• Trim Trees as needed throughout the
City in various locations.
• Increase overall roadway safety -increase
timely repair of potholes and removal of
debris and other dangerous objects from
the right of way. Repair damaged
sidewalks to eliminate liability to the
City.
• Continue to upgrade and beautify the
Downtown Area.
• Monitor lighting and electrical
easements. Continue to monitor street
STREETS& LANDSCAPING DIVISION ACTIVITY REPORT
lighting to facilitate FPUs repairs and
upgrades of areas with low lighting.
• Continue to assist with the City's tree
planting initiative.
• Reduce amount of overtime by providing
proper staffing levels.
• Monitor yearly maintenance of
easement and high trees under power
lines.
• Coordinate the yearly maintenance
agreement with outside vendor on the
annual contract for median landscape
maintenance agreement conjunction
with FDOT reimbursement program.
ACTIVITY
ACTUAL
FY 2016
ACTUAL
FY 2017
ACTUAL
FY 2018
PROJECTED
FY 2019
ESTIMATED
FY 2020
Mowing of City Facilities & Locations
78
78
78
78
78
Sweeping of Streets [miles]
2645
2645
2645
2645
2645
Pressure -Cleaning of Sidewalks
52
52
52
52
52
Inspection of Storm Drains
800
800
800
1 800
800
Cleaning of Drainage Pipes [feet]
1550
1500
1350
1280
1300
Cleaningof Storm Drains
100
90
95
102
1100
Citywide Insp. of St. Lights & Downtown Lighting
52
52
52
52
40
Removal of Graffiti
227
200
225
200
170
Trimming of Street Trees
408
400
412
400
460
Installation & Repair of Street Signs
97
100
100
100
80
Citywide Repair of Potholes
87
90
95
80
60
Installation & Removal of Banners
98
95
100
100
100
213
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 201
i
South Miami
THE CITY OF PLEASANT LIVING
PUBLIC WORKS STREETS & LANDSCAPING DIVISION BUDGET FY 2019-2020
001-1730-541
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
0011730
5411210
SALARIES - REGULAR
256,531
262,810
277,022
277,022
288,182
0011730
5411410
OVERTIME
11,358
10,859
5,000
5,000
5,000
0011730
5412110
F.I.C.A.
17,630
18,940
21,575
21,575
22,428
0011730
5412210
PENSION PLAN CONTRIBUTION
16,587
12,238
16,106
16,106
20,391
0011730
5412220
ICMA
1,189
1,980
1,949
1,949
2,007
0011730
5412310
GROUP HEALTH INSURANCE
51,222
47,232
53,469
45,000
53,469
0011730
5412410
WORKER'S COMPENSATION
15,802
15,235
19,211
19,211
20,075
TOTAL PERSONNEL SERVICES
370,319
369,294
394,332
385,863
411,552
0011730
5413450
CONTRACTUAL SERVICES
20,560
36,724
65,000
65,000
65,000
0011730
5414070
TRAVEL AND CONFERENCE
12
65
250
250
250
0011730
5414080
EMPLOYEE EDUCATION
0
69
500
500
500
0011730
5414120
COMMUNICATION
718
720
1,080
1,080
1,080
0011730
5414625
LANDSCAPE MAINTENANCE
32,377
13,935
50,000
50,000
60,000
0011730
5414640
MAINT & REP.STREETS & PARKWYS
8,309
19,463
20,000
20,000
20,000
0011730
5414650
ELECTRICITY -STREET LIGHTS
136,971
145,810
140,000
140,000
150,000
0011730
5414670
MAINT & REP-GDS & STRUCT
2,703
3,732
10,000
10,000
10,000
0011730
5415210
SUPPLIES
3,321
892
4,000
4,000
5,000
0011730
5415220
UNIFORMS
3,041
2,750
3,500
3,500
3,500
0011730
5415245
TOOLS
398
500
500
500
500
TOTAL OPERATING EXPENSES
208,410
224,660
294,830
294,830
315,830
TOTAL STREET MAINTENANCE
578,729
593,954
689,162
680,693
727,382
214
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 202
South Miami
THE CITY OF PLEASANT LIVING
PUBLIC WORKS MOTOR POOL DIVISION
001-1760-519
MISSION
The Division provides preventive maintenance and repair of public works automotive and
mechanical equipment that will protect the public's investment in these resources as well as to
provide safe and dependable units for City personnel to perform their duties effectively with
minimum downtime to vehicles.
MOTOR POOL DIVISION FUNCTION
Equipment Maintenance (Motor Pool) Division is responsible for: maintaining and servicing the
City's entire vehicular fleet and equipment; performing preventative vehicle maintenance;
managing and maintaining vehicle inventory as well as fuel inventory; arranging for underground
fuel storage tank inspections; purchasing and managing our heavy equipment City fleet;
responsible for Landscape maintenance of mower, saws, tools and other lawn equipment;
monitor fuel system and conducts fuel level checks.
MOTOR POOL DIVISION ACCOMPLISHMENTS FOR FY 2019
• Motor Pool staff attended repair and
maintenance trainings concerning the
City's fleet.
• Evaluated fleet inventory and performed
preventive maintenance to ensure that
vehicles are operating at maximum
capacity.
w Removing inter -coolers from Heavy Duty
trucks.
o Continues with removal of truck tire
cylinders as opposed to contracting it
out.
• Upgraded the Motor Pool with the
purchase of new tools and equipment.
This enabled staff to effectively and
efficiently make necessary repairs to
vehicles and heavy equipment.
• Continues to perform the repairs of
Heavy -Duty Truck brakes.
• Implemented new procedure/schedule
for police oil changes.
• New scheduled preventative
maintenance for Park vans.
• Implemented Preventative Maintenance
Program to prevent oil and hydro leaks in
the streets throughout the City.
• Perform additional repairs on Heavy
Duty trucks not previously repaired by
the Motor Pool (such as: A/C,
transmissions, brakes, engine removals
and front-end repairs.)
NIP
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 203
( el )
SouthfMiami
THE CITY OF PLEASANT IIVI\G
MOTOR POOL DIVISION OBJECTIVES FOR FY 2020
• Reduce fuel consumption as well as
emission by replacing older vehicles
through replacement. Research for
better fuel distribution system to
facilitate control of gasoline and diesel
with fleet management.
• Research technologies for vehicles with
alternative propulsions, such as electric,
natural gas and hybrids.
MOTOR POOL ACTIVITY REPORT
• Increase scheduled maintenance
performance by using inspections of
vehicles at the motor pool for other
services.
• Continue to attend several repair and
maintenance trainings concerning
the City's fleet.
• Update fleet work order software.
ACTIVITY
ACTUAL
FY 2016
ACTUAL
FY 2017
ACTUAL
FY 2018
PROJECTED
FY 2019
ESTIMATED
FY 2020
Motor Pool Scheduled & Unscheduled Serv.
1857
1850
1790
1740
1700
Motor Pool Road Call/Emerg. Serv.
54
60
46
50
58
Motor Pool Warranty Service
21
20
15
12
15
Generator Inspections
208
208
208
208
208
Fuel Level Checks
156
160
150
150
150
Police Oil Change
0
0
0
35
35
216
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 204
South Miami
THE CITY OF PLEASANT LIVING
PUBLIC WORKS MOTOR POOL DIVISION BUDGET FY 2019-2020
001-1760-519
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 18/19
0011760
5191210
SALARIES - REGULAR
138,861
140,211
143,605
143,605
147,895
0011760
5191410
OVERTIME
4,562
162
4,000
4,000
4,000
0011760
5192110
F.I.C.A.
10,673
10,444
11,292
11,292
11,620
0011760
5192210
PENSION PLAN CONTRIBUTION
12,009
7,682
9,555
9,555
11,952
0011760
5192310
GROUP HEALTH INSURANCE-
21,716
21,239
22,915
20,000
22,915
0011760
5192410
WORKER'S COMPENSATION
2,963
2,863
5,091
5,091
5,258
TOTAL PERSONNEL SERVICES
190,784
182,601
196,458
193,543
203,640
0011760
5194080
EMPLOYEE EDUCATION
225
0
250
250
250
0011760
5194120
COMMUNICATION
690
418
780
780
780
0011760
5194515
LIABILITY INSURANCE -AUTO
31,634
30,450
40,000
40,000
50,000
0010-760
5194620
MAINT & REP-OPERAT EQUIP
29,897
8,850
25,000
24,000
15,000
0011760
5194680
MAINT & REP -OUTSIDE SER.
59,321
75,444
75,000
70,000
75,000
0011760
5195220
UNIFORMS
2,566
2,151
3,000
3,000
3,000
0011760
5195230
FUEL & LUB.
95,855
110,101
150,000
150,000
150,000
0011760
5195240
PARTS
55,999
60,237
60,000
60,000
70,000
0011760
5195245
OPERATING TOOL
392
532
1,000
1,000
1,000
00111760
5195250
TIRES
31,186
27,913
30,000
25,000
25,000
001t760
5195260
CHEMICALS/SUPPLIES
1,744
439
1,800
1,800
2,000
TOTAL OPERATING EXPENSES
309,509
316,535
386,830
375,830
392,030
TOTAL MOTOR
POOL
500,293
499,136
583,288
569,373
595,670
217
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 205
r el )
Southkiami
TFIF CITY OF PLEASANT LIVING
PUBLIC WORKS ENGINEERING AND CONSTRUCTION
DIVISION
001-1790-519
MISSION
To provide citizens with professional engineering services in support of information collection and
archiving, planning, permitting, design and administration of all public infrastructure construction
programs; provide engineering and technical services, construction administration, inspection
and quality assurance for all infrastructure construction projects.
ENGINEERING AND CONSTRUCTION DIVISION FUNCTION
Engineering and Construction Division is responsible for managing the City's Capital Improvement
Plan, which mainly includes projects involving traffic calming; drainage; roadways; sidewalks; and
street lighting; performing stormwater utility activities; assisting Planning Department in the
City's flood/community rating system; assisting the public with inquiries related to design and
construction activities; administering public workshops for City projects; reviewing engineering
plans from consultants and contractors per City standards; directing City engineering consultants
and contractors; issuing RFP's for design and bids for construction; coordinating efforts with other
governmental agencies; issuing permits for construction within public right of way; reporting
traffic concerns from residents to Miami Dade County and FDOT; managing State annual National
Pollutant Discharge Elimination System (NPDES) permit for City stormwater systems; maintaining
and updating City master plans for stormwater, maintaining as -built records; establishing traffic
studies to implement traffic calming projects; monitoring and managing emergency hurricane
debris clearance and removal; manage canal routine maintenance contracts with Miami -Dade
County and grant funds project reporting.
ENGINEERING AND CONSTRUCTION DIVISION ACCOMPLISHMENTS
FOR FY 2019
• Traffic Study: Completed the traffic
calming studies for the Twin Lakes,
Cocoplum, Manor Lane, and the
Pinecrest neighborhoods Perform
traffic studies throughout the City as
requested by residents.
• Stormwater Structure Cleaning:
Continued to provide cleaning and
maintenance services for
stormwater drainage inlets and
systems throughout the City with
truck mounted vacuum units. This
service provides quality assurance of
the drainage structures throughout
the City and prevents flooding by
maintaining the catch basin free of
CITY OF SOUTH MIAMI BUDGET FY 2019-2020
tw.
218
South Miami
THE CITY OF PLEASANT LIVING
debris, thus able to absorb the intersection will provide proper
maximum capacity of stormwater storm water runoff and alleviate the
from a storm event. existing spot ponding conditions.
• Drainage Improvements Pinecrest
Villas (SW 591h Ave): Completed the
construction of drainage
improvements along SW 59th
Avenue between SW 74th Street and
SW 80th Street. This project
provided drainage improvement
along SW 59th Avenue between SW
74th Street and SW 80th Street as a
continuation of the drainage
improvements construction
completed along SW 74th Terrace
between SW 58th and SW 59th
Avenue. The new drainage system
improvements included the
construction of new drainage
structures, manholes, exfiltration
trenches, and pipe replacement.
• Drainage & Roadway
Improvements at SW 60th Ave &
SW 83rd St: Completed the
construction of drainage
improvements at SW 60th Ave & SW
83rd Street. The new drainage
system improvements included the
construction of new drainage
structures, manholes and
exfiltration trenches.
• Drainage Improvements at SW 59th
Ave & SW 87th St: Completed the
design of drainage improvements at
the intersection of SW 59th Ave &
SW 87th St. By re -grading the
• Citywide Neighborhood Greenway
Sharrows and signs: Working on the
design to install approximately 630
greenway sharrows throughout the
City. This project is part of a
continuing effort to enhance the
transportation system and mobility
choices for the residents and visitors
to the City of South Miami. It was
identified in the South Miami
Intermodal Transportation Plan
(SMITP). The SMITP was adopted in
early 2015, with a focus on
pedestrian safety and mobility.
• SW 64th Street and Bike Lane
Improvements: Completed the
design for SW 64th Street and Bike
Lane Improvements, a Miami Dade
County CDBG/ PHCD grant funded
project. This project is part of a
continuing effort to enhance the
transportation system and mobility
choices for the residents and visitors
to the City of South Miami. It was
identified in the South Miami
Intermodal Transportation Plan
(SMITP). The SMITP was adopted in
early 2015, with a focus on
pedestrian safety and mobility. The
project includes buffered bike lanes,
landscaping, signage, pavement
marking and resurfacing along SW
64th Street between SW 57th and
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 207
219
South Miami
THE CITY Of P1-EASANT LIVING
62nd Avenue. A main priority of this
Project is to provide a safer
environment for pedestrians,
cyclists, and residents.
• SW 62nd Ave Pedestrian & Mobility
Enhancement Project: Design is on-
going for bicycle sharrows striping
and signage, sidewalk repair and
new sidewalk and a new traffic circle
at the intersection of SW 62nd Ave
and SW 85th St. The City has secured
project funding through the
Transportation Alternatives Program
(TAP) which is administered through
the Florida Department of
Transportation.
• Sidewalk Repairs: Completed
various sidewalk repairs throughout
the City.
• Sidewalk Expansion: Completed the
sidewalk widening at 7400 SW 57th
Ct for outdoor seating.
• Road Resurfacing & Reconstruction:
The City of South Miami Engineering
& Construction Division prepared a
Citywide Road Resurfacing Master
plan for this fiscal year and the
following projects were prioritized
and completed:
Roadway Resurfacing was
performed at the following
locations:
— SW 49th St west of SW 63rd
Ave
— SW 49th Tr west of SW 63rd
Ave
— SW 78TH TR (67 AVE to 68
AVE)
— SW 66TH AVE (72 ST to ST
END)
— SW 64TH CT (68 ST to 70 ST)
— SW 64TH AVE (64 ST to 66
ST)
— SW 65TH ST (66 AVE To 67
AVE)
— SW 74th St (67 AVE to 75
TERR) — School
— SW 67th CT North of SW
74th ST
— SW 63rd Ave / 72nd ST -
Shelton Property
— Fuchs Park Approaches 6410
SW 80th St
— SW 51st TR between 66-67
Ave
— SW 62nd TR between 67 Ave
to St End
— SW 63rd TR between 67 Ave
to St End
• Dante Fascell Parking Lot &
Drainage Improvements:
Completed the construction for the
parking and drainage improvements.
The improvements provided an
increase of parking spaces and the
newly installed drainage system will
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 208
220
I11'
South Miami
THE CITY OF PLEASANT LIVING
improve the existing flooding
• City Gateway Monument Sign at
conditions by providing proper
Fuchs Park: The design for the City
stormwater runoff within the site.
Welcome entry signs for Fuchs Park
• Palmer Park Drainage
was completed. The Contractor is
Improvements: Completed the
obtaining permits to begin
construction for drainage
construction. This new architectural
improvements for the South Parking
sculptural sign will include a City
lot and the resurfacing of the East
logo, landscape, irrigation pump and
parking Lot. The improvements will
illumination.
provide control and prevent storm-
• Manor Lane New Sidewalk Project:
water pollutant loads before it
A survey and feasibility study is
enters the Twin Lakes Canal and
being conducted to provide
eliminate water flooding in the
recommendations for new sidewalk
entire park.
location along Manor Lane between
• Sanitary Sewer Design Sub -Area K —
6330 Manor Lane and SW 80L1 St &
Design started on the first phase of
6611 Ave.
the Sanitary Sewer upgrades for
• NPDES Permit: Compiled
South Miami sub -area K, based on
information necessary for and
the Sanitary Sewer Master Plan. The
completed and submitted the
plans are now under permit review.
National Pollutant Discharge System
• Pedestrian Bridge Study Over US#1
(NPDES) Municipal Separate Storm
between SW 57th Ave & SW 72"d St:
Sewer System (MS4) Report to
A concept plan was completed, and
Florida Department of
two sites were selected for a
Environmental Protection to ensure
feasibility study.
proper protection of our surface
waters from inappropriate storm
• Citywide Directional Street signs &
water discharge. Also completed
Posts: Completed installation of the
the City of South Miami Assessment
new street signs on local roads and
Program as required by Part V.13.1 of
Miami -Dade County roads
the MS4 permit.
throughout the City. The result is a
much clear indication of street names
m
• Grants: Coordinated with the Grants
and identification or branding effect for
Administrator and provided
the City, as the signs include the new
technical support for the application
City logo. Maintenance is also on -going
of several grants important for the
to replace damage street signs.
efficient management of the
Engineering Department by seeking 221
Y OF SOUTH MIAMI BUDGET FY 2019-2020 209
South(OMiami
THE CITY OF PLEASANT LIVING
revenues other than from citizens
for these essential projects.
• Miscellaneous projects:
— Completed the paver repairs
at SW 59th Ave between SW
72"d & SW 73rd St
— Completed the crosswalk
striping in the Downtown
area
— Completed the parking
striping modifications at SW
59th Ave & SW 73,d St.
— Completed the Do Not Block
Intersection Markings by City
Hall
— Completed the Vehicle
Charging Station installation
behind Police building
— Review plans for low
pressure sewer line project
for the east bird road
corridor sewer
improvements.
— Construction Oversight to
FDOT project at SW 57th
Avenue between SW 72"d St
and SW 74th St
— Reviewed drawings for the
FDOT Lighting Upgrades -SR
5/US1 SIGNALIZED
INTERS.LIGHTING FM
PALM ETTO/SW 98ST TO
GRANADA BLV
• Design and preparation of
construction documents for the
following projects:
— Landscape from US#1 to 69th
Ave and Road Re -Alignment
Sunset Drive 62 Ave to 61 Ct
— Landscape & Roadway
Improvement along Sunset
Dr between US#1 to SW 571h
Ave
222
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 210
South(e�liiami
THE CITY OF PLEASANT LIVING
ENGINEERING AND CONSTRUCTION DIVISION OBJECTIVES FOR FY 2020
• Continue to implement traffic calming
devices throughout the City
Perform drainage improvements
throughout the City, per the Stormwater
Master Plan
• Implement recommendations from the
South Miami Intermodal Transportation
Plan
o Continue road resurfacing and
reconstruction.
ENGINEERING AND CONSTRUCTION DIVISION
• Continue sidewalk improvements and
repairs.
• Continue to provide transit facility
improvements throughout the City.
• Continue design for citywide sewer
upgrades, as per the Sanitary Sewer
Master Plan
ACTIVITY
Mgmt. of Construction Projects
ACTUAL
FY 2016
25
ACTUAL
FY 2017
ACTUAL
FY 2018
PROJECTED
FY 2019
ESTIMATED
FY 2020
38
23
21
24
Permits Issued
130
100
90
88
113
Permits Handled
140
110
100
98
125
223
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 211
South((Miami
TI IF CITY OF PLEASANT LIVING
PUBLIC WORKS ENGINEERING & CONSTRUCTION DIVISION BUDGET 2019-2020
001-1790-519
CM
ACTUAL ACTUAL BUDGET ESTIMATE RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
0011790
5191210
SALARIES & WAGES - REGULAR
0011790
5192110
F.I.C.A.
0011790
5192210
PENSION PLAN CONTRIBUTION
0011790
5192220
ICMA
0011790
5192310
GROUP HEALTH INSURANCE
0011790
5192410
WORKER'S COMPENSATION
TOTAL PERSONNEL
SERVICES
0011790 5193450 CONTRACTUAL SERVICES
C011790 5194070 TRAVEL & CONFERENCE
0011790 5194080 EMPLOYEE - EDUCATION
0011790 5194120 COMMUNICATION
0011790 5195205 COMPUTER EQUIPMENT
0011790 5195210 SUPPLIES
0011790 5195410 MEMBERSHIPS & SUBSCRIPTIONS
TOTAL OPERATING EXPENSES
106,596
145,613
160,785
160,785
163,808
7,953
10,903
12,300
12,300
12,531
5,773
0
0
0
0
3,098
10,193
11,227
11,227
11,439
10,080
14,561
15,277
12,500
15,277
271
271
481
481
490
133,771
181,541
200,070
197,293
203,545
3,046
0
0
0
10,000
30
2
250
250
500
745
185
1,000
900
500
1,043
1,438
1,560
1,560
1,560
0
0
300
300
500
661
1,792
2,500
2,500
2,500
662
0
1,000
900
1,000
6,187
3,417
6,610
6,410
16,560
TOTAL ENGINEERING & CONSTRUCTION 139,958 184,958 206,680 203,703 220,105
224
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 212
I
South Miami
THE CITY OF PLEASANT LIVING
POLICE DEPARTMENT
225
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 213
SouthfMiami
THE CITY Of PLEASANT LIVING
POLICE ORGANIZATIONAL CHART
226
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 214
South Miami
THE CITY OF PLEASANT LIVING
POLICE DEPARTMENT
001-1910-521
MISSION
To deliver professional police services in partnership with the people we serve, in order to
provide a safe and secure environment for all.
POLICE DEPARTMENT FUNCTION
To be a world class law enforcement agency, one that exhibits traits for other agencies to
emulate, one that is constantly endeavoring to improve and stay on the cutting edge of the
policing profession; an agency that impresses its citizens the first and every time, always striving
to improve upon its successes and one that empowers and encourages its employees to serve the
public and protect life and property with dignity, honor and pride.
POLICE DEPARTMENT ACCOMPLISHMENTS FOR FY 2019
• Expanded Reserve Officer Program
• Continued expanding community
outreach programs such as CAST
and National Night Out.
• Expanded Criminal Investigations
tasks and missions.
• Added two additional red light
enforcement cameras along the S.
Dixie Highway corridor.
• Adopted a License Plate Reader
Program to crime prevention
practices.
• Expanded PAL athletic programs.
POLICE DEPARTMENT OBJECTIVES FOR FY 2020
• Develop a drone program for the
Department.
• Enhanced night time patrols by
incorporating new FLIR
technologies.
• Increased crime solvability by
utilizing DNA detection techniques.
• Continued active shooter training
with local schools and possible
target institutions.
• Tasked Patrol with increased security
at local schools.
• Continue our green initiative and
increase the Police fleet to
approximately 20% hybrid vehicles.
227
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 215
South(eMami
TNF CITY OF PLEASANT LIVING
• Incorporate new technologies for
surveillance related investigations.
• Continue inter -agency relationships
to assist in long term initiatives.
• Successfully becoming re -accredited
through CFA.
• Enhance community outreach
utilizing programs such as Coffee
with a Cop, CAST and PAL.
POLICE DEPARTMENT ACTIVITY REPORT
• Continue developing active shooter
training for private institutions and
local area school.
• Technology enhancements which
will provide more efficient response
to the communities needs.
ACTIVITY
ACTUAL
FY 2016
ACTUAL
FY 2017
ACTUAL
FY 2018
PROJECTED
FY 2019
ESTIMATED
FY 2020
Administrative:
Employment Applicants processed
16
16
20
15
20
Internal Investigations Conducted
12
12
12
12
5
Employee Training Hours
3,800
4,000
4,000
3,800
3,800
Vehicles Purchased
8
8
8
9
8
Property & Evidence Handled
550
550
525
515
510
Communications:
Total Calls for Service
13,434
13,600
11,600
14,120
14,500
Crime Analysis:
Total Violent Crimes
90
90
65
42
40
Total Non -Violent Crimes
690
690
700
556
550
Total Crime Offenses
780
780
765
598
590
Patrol:
Total Arrests
1,002
829
550
636
600
Citations - Moving Violations
8,532
9,042
8,500
5,784
6,000
Non -Moving & Parking
4,236
3,109
3,000
2,390
21000
Written Reports
3,261
3,947
3,200
31472
3,500
Assigned Calls
12,666
13,751
12,500
13,146
13,400
Criminal Invest. Division:
Total Cases Assigned
798
798
800
897
900
Total Cases Cleared
312
312
300
290
290
Total Arrests
36
36
40
45
40
Crime Scenes Processed
42
42
50
49
45
Total Reports Written
866
866
950
995
1,000
228
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 216
South Miami
THE CITY OF PLEASANT LIVING
POLICE BUDGET FY 2019-2020
001-1910-521
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
00119+10
5211210
SALARIES - REGULAR
3,446,809
3,428,182
3,843,224
3,843,224
3,994,288
00119110
5211410
OVERTIME
225,970
127,961
150,000
140,000
150,000
0011910
5211411
OVERTIME -HOLIDAY PAY
62,577
51,164
62,000
60,000
62,000
0011910
5211413
OVERTIME -RED LIGHT CAMERAS
0
159
10,000
8,000
10,000
0011910
5211510
SPECIAL PAY -EDUCATION INCEN.
27,318
27,616
31,958
31,958
32,053
0011910
5211530
HAZARD PAY
49,450
54,300
65,250
65,250
65,250
0011910
5212110
F.I.C.A.
308,573
305,149
318,409
318,409
329,990
0011910
5212210
PENSION CITY CONTRIBUTION
469,874
472,708
500,190
500,190
411,913
0011910
5212220
DEFERRED COMP. CONTRIBUTION
14,274
20,505
25,246
25,246
26,820
0011910
5212310
GROUP HEALTH INSURANCE
373,480
392,006
450,642
380,000
450,642
0011910
5212410
WORKER'S COMPENSATION
60,016
64,778
88,323
88,323
111,225
TOTAL PERSONNEL SERVICES
5,038,341
4,944,528
5,545,242
5,460,600
5,644,181
0011910
5213116
ANNUAL PHYSICALS
9,705
9,160
15,340
15,340
17,160
0011910
5213450
CONTRACTUAL SERVICES
136,502
156,630
204,932
179,259
2071429
001190-0
5213452
RED LIGHT CAMERAS
155,754
193,623
307,440
204,960
307,440
0011910
5213456
CONTRACTUAL SCHOOL CROSSING
55,873
59,152
130,442
130,442
130,442
0011910
5213490
CRIME PREVENTION PROGRAMS
4,647
6,535
9,000
7,300
9,000
0011910
5214070
TRAVEL & CONFERENCE
13,813
10,636
14,490
13,930
15,990
0011910
5214080
TRAINING & EDUCATION
8,439
23,945
37,494
32,927
37,677
0011910
5214110
POSTAGE
11270
1,366
1,800
990
1,800
0011910
5214120
COMMUNICATION
31,044
31,155
61,440
61,440
61,440
0011910
5214510
LIABILITY INSURANCE -AUTO
0
0
0
0
120,000
0011910
5214515
AUTOINSURANCE
73,601
70,036
74,557
74,557
74,557
0011910
5214591
POLICE ACC.DTH & DIS. INSURANCE
0
0
2,000
0
0
0011910
5214620
MAINT & REPAIR EQUIPMENT
7,230
5,112
22,500
14,800
17,800
00119110
5214630
MAINT & REPAIR COMM EQMT
5,990
4,740
14,500
12,800
10,000
00119tO
5214632
INTERNET SERVICE
0
0
3,200
2,200
1,200
00119110
5214710
PRINTING- INFRASTRUCTURE
4,256
5,086
7,380
7,380
7,380
001191J0
5214960
SPECIAL INVESTIGATIONS
13
1,000
8,000
3,000
5,000
00119]10
5214970
EMPLOYEE TESTING
4,932
8,755
21,890
14,010
21,890
00119110
5215205
COMPUTER EQUIPMENT
1,622
10,722
6,995
5,350
7,145
00119110
5215210
SUPPLIES
78,465
93,017
159,248
138,906
133,395
00119110
5215220
UNIFORMS
66,819
60,776
90,800
84,800
90,800
00119110
5215230
FUEL
105,511
111,471
133,383
130,000
133,383
00119110
5215410
MEMBERSHIPS & SUBSCRIPTIONS
4,267
9,742
7,815
7,190
9,065
TOTAL OPERATING EXPENSES
769,753
872,659
1,334,646
1,141,581
1,419,993
229
CITY OF SOUTH MIAMI BUDGET FY 2019-2020
217
South(eMiami
THE CITY OE PLEASANT l WING
ACCT NO ACCOUNT CLASSIFICATION
0011910 5217110 DEBT SERVICE- PRINCIPAL
0011910 5217210 DEBT SERVICE- INTEREST
TOTAL DEBT SERVICE
0011910 5219920 CONTINGENCY
OTHER FUNDING SOURCE
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
20,000 68,397 0 0 0
0 0 0 0 0
20,000 68,397 0 0 0
0 0 5,000 0 5,000
0 0 5,000 0 5,000
TOTAL POLICE DEPARTMENT 5,828,094 5,88S,S84 6,884,888 6,602,181 7,069,174
230
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 218
f q-)
South?Miami
THE CITY OF PLEASANT LIVING
PARKS AND RECREATION DEPARTMENT
CITY OF SOUTH MIAMI BUDGET FY 2019-2020
219
231
f r)
SouthfMiami
THE CITI' OF PLEASANT LIVING
PARKS AND RECREATION ORGANIZATIONAL CHART
Parks & Recreation Department
Parks & Recreation
Director
Quentin Pough
Administrative Office Division
Recreation Division
Special Event Division
Parks
Admin. Assist. I
Assistant Director
Special Events
Superintendent
Elisha Atkins -McGuire
Jaime Adams
Coordinator
Armando Munoz
Yvette E. Valdes
Parks &
'
Community
l Tennis
lead Worker
`
Senior Center
Poo)
_ -
Gibson- Bethel Comm. Ctr.
--
-- - i
Lifeguards
Tennis Ops.
Supervisor
Maint. Worker II Maint. Worker
Senior Site Mgr.
(P/T - 5)
j Ana Larzabal
Seasonal
Ben Carroll
Recreation Operations
Recreation Program
Supervisor 11
Supervisor 11
Rec. Aide (P/T-3)
Darrius MclCnnon
James Nall
- a
Malnt. Worker I (P/T -1)
Rec. Leader (F/T-2)
Instructors (P/T-3)
Rec. Leader (F/T-1)
Rec. Leader (PIT-1) Rec. Aides (P/T-4) Rec. Aides (P/T-6)
!�
a
Rea Leader (PIT-2)
Summer Rea Aides
(P/T - 7)
Seasonal
232
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 220
South Miami
THE CITY OF PLEASANT LIVING
PARKS AND RECREATION DEPARTMENT
001-2000-572
MISSION
Our mission is to provide a comprehensive and exceptional recreation and parks experience for
our community and future generations.
PARKS AND RECREATION DEPARTMENT FUNCTION
Planning, operational, and developing parks and facilities that are environmentally sensitive,
provide diverse leisure -time opportunities, support the community's vision and desires, and will
maintain their value over time. Providing high quality, high impact recreation experiences by
organizing, promoting, and delivering programs and services to our community. Responding to
our customers' needs through trust and communication. Promoting collaborative efforts with
other agencies and businesses to help obtain the vision of the community and providing the
quality of life for residents, businesses, and visitors that make people choose South Miami over
other areas.
PARKS AND RECREATION DEPARTMENT ACCOMPLISHMENTS FOR FY 2019
• Received a $4,800 USA Swimming
Foundation grant award to be used
towards 80 full scholarships for
learn -to -swim classes.
• Received $3,000 grant award from
Rotary Foundation ($1,500) and
Rotary District 6990 ($1,500) to be
used towards 50 full scholarships for
learn -to -swim classes.
• Received a $7,000 donation from
Volksblast, Inc. to operate a summer
STEM program for youth and
Computer Coding program for teens.
• Successfully acquired and
maintained child care facility license
(afterschool program) through
Department of Children and Families
(DCF) in Year 1. Received 2020
program license for Year 2.
• Recruited and welcomed a new
member to the parks and recreation
administrative team —Mr. James
Nall, Recreation Supervisor II.
233
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 221
SouthfMiami
TFIF CITY OF Pl EAS.ANT FNING
PARKS AND RECREATION DEPARTMENT OBJECTIVES FOR FY 2020
• Maintain fiscal responsibility
throughout the Department.
• Employ an ongoing system of
organizational evaluation by
conducting periodic surveys and
studies.
• Provide a diversity and sufficiency of
recreational opportunities through a
full -range of programs and activities
to address community needs such
as health and fitness.
• Bring in sponsorships, donations and
grant support to supplement special
events, recreational programs and
capital projects.
PARKS AND RECREATION DEPARTMENT ACTIVITY REPORT
ACTIVITY
ACTUAL
ACTUAL
ACTUAL
PROJECTED
ESTIMATED
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
Youth Football Players
190
190
210
210
210
Youth Cheerleaders
60
75
60
75
75
Youth Basketball Players
0
0
20
45
SO
STEM Participants
0
300
600
1500
1500
Attendees for Movie in the Park
0
500
600
800
800
Fuchs Pavilion Rental (pavilion)
50
30
40
40
40
Dante Fascell Park Rental (pavilion)
175
248
270
270
270
Senior Hot Meals Served
14,300
14,475
14,300
19,500
19,500
Senior Home Delivery Meals
6,700
3,640
6,700
7,100
7,100
Dison Park Rental (gazebo) 1
0
0
0
5
8
234
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 222
South Miami
THE CITY OF PLEASANT LIVING
PARKS AND RECREATION BUDGET FY 2019-2020
001-2000-572
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
0012000
5721210
SALARIES - REGULAR
0012000
5722110
F.I.C.A.
0012000
5722210
PENSION PLAN CONTRIBUTION
0012000
5722220
ICMA
0012000
5722310
GROUP HEALTH INSURANCE
0012000
5722410
WORKER'S COMPENSATION
TOTAL PERSONNEL SERVICES
0012000 5723450 CONTRACTUAL SERVICES
0012000 5724070 TRAVEL & CONFERENCE
0012000 5724080 EMPLOYEE EDUCATION
0012000 5724110 POSTAGE
0012000 5724120 COMMUNICATION
0012000 5724515 LIABILITY INSURANCE- AUTO
0012000 5724632 INTERNET SERVICE
0012000 5724670 MAINT & REP -PARK FACILITIES
0012000 5724710 COPY MACHINE
0012000 5724820 SPECIAL EVENTS
0012000 5725205 COMPUTER EQUIPMENT
0012000 5725210 SUPPLIES
0012000 5725220 UNIFORMS
0012000 5725230 FUEL
0012000 5725410 MEMBERSHIP & SUBSCRIPTION
0012000 5725630 FOOTBALL
0012000 5725631 CHEERLEADERS
0012000 5725670 SPECIAL RECREATION PROGRAMS
0012000 5725680 SENIOR CITIZENS PROGRAMS
TOTAL OPERATING EXPENSES
0012000 5729920 CONTINGENCY
OTHER FUNDING SOURCE
292,316
318,703
337,237
337,237
345,977
22,346
24,729
25,799
25,799
26,467
11,328
12,381
16,502
16,502
20,549
5,613
5,497
5,836
5,836
6,011
36,347
35,576
38,192
32,500
38,192
8,209
7,282
13,793
13,793
15,569
376,1S9
404,168
437,359
431,667
452,765
26,679
26,513
32,372
32,320
32,320
400
33
448
448
448
4,569
3,361
3,925
3,925
4,260
7,091
190
2,250
2,250
2,250
2,816
2,382
5,100
3,986
3,800
8,357
7,953
8,357
8,357
8,357
890
450
0
0
0
2,844
0
0
0
0
2,215
2,670
5,003
5,003
5,003
53,859
49,017
53,400
53,400
55,450
6,949
890
8,780
8,375
8,780
4,282
4,879
5,900
5,900
4,900
2,951
3,275
4,490
4,490
4,490
7,105
7,511
9,378
9,378
9,378
600
235
1,000
950
950
51,675
54,886
54,885
54,707
58,198
19,304
15,635
18,186
18,086
18,100
23,527
20,852
18,620
18,620
19,280
21,091
35,921
47,317
44,796
45,135
247,204
236,653
279,411
274,991
281,099
0
0
5,000
0
5,000
0
0
5,000
0
5,000
TOTAL RECREATION 623,363 640,821 721,770 706,658 738,864
235
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 223
Southf iami
11 IF CITY OF PLEASANT LIVING
GIBSON-BETHEL COMMUNITY CENTER
001-2020-572
MISSION
The mission statement of the Gibson -Bethel Community Center is to promote and provide quality
activities and services that will contribute to the physical, mental, emotional, and social well-
being of the community.
GIBSON-BETHEL COMMUNITY CENTER FUNCTION
The Gibson -Bethel Community Center is approximately 30,000 square foot facility with a fitness
room, a basketball gymnasium, multipurpose room, arts and craft room, classroom space for
programs and activities and a computer lab. The Community Center offers a variety of activities
and classes for people of all ages. A strong emphasis is placed on youth -oriented programs such
as afterschool programs, tutorial sessions, summer camps, youth sports, cultural arts, fitness and
enrichment programs such as music production and arts. In addition, the community center is
utilized for meetings, conferences, educational seminars and special events.
GIBSON-BETHEL COMMUNITY CENTER ACCOMPLISHMENTS FOR FY 2019
• Renovated the restroom facilities
and kitchen service area; installed
new bleachers in the basketball
gymnasium and upgraded all
drinking water fountain stations.
• The Gibson -Bethel Community
Center became an approved site for
the Florida Health Department's
Afterschool meals program. The
Dept. will offer healthy snacks every
day to children enrolled in the After -
School Program.
• Organized and coordinated an
internal youth basketball program
during the winter and summer for 80
participants.
GIBSON-BETHEL COMMUNITY CENTER OBJECTIVES FOR FY 2020
• Provide a well -maintained and safe
community center by preventing
and minimizing injuries to users and
continuing to monitor and maintain
existing equipment and spaces
within the community center to
ensure longevity and safety.
• Provide opportunities for recreation
experiences that are distributed
equitably throughout the city and
available regardless of income.
• Recruit 100 participants for the city's
youth basketball program.
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 224
236
South Miami
THE CITY OF PLEASANT LIVING
• Explore new, in -demand program arts, and computer and language
services such as preschool, martial classes.
GIBSON-BETHEL COMMUNITY CENTER ACTIVITY REPORT
ACTIVITY
ACTUAL
ACTUAL
ACTUAL
PROJECTED
ESTIMATED
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
Day Camp Participants
100
110
125
125
125
Spring Camp Participants
42
40
40
40
40
Winter Camp Participants
35
28
35
35
35
Summer Camp Participants
120
100
100
100
100
After School Program Participants
86
94
100
85
100
Fitness Center Members
75
142
160
165
165
Boot Camp
25
281
35
35
35
Jazzercise
55
50
60
60
60
Facility Rentals
156
252
200
200
200
237
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 225
SouthfMiami
THE CITY Of PLEASANT LIVING
GIBSON-BETHEL COMMUNITY CENTER FY 2019-2020
001-2020-572
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
0012020
5721210
SALARIES - REGULAR
179,017
177,551
183,035
183,035
181,305
0012020
5721310
SALARIES - PART TIME
218,377
226,646
266,831
266,831
252,889
0012020
5721310
SALARIES - OVERTIME
1,439
-30
0
0
0
0012020
5722110
F.I.C.A.
31,712
30,127
34,415
34,415
33,216
0012020
5722210
PENSION PLAN CONTRIBUTION
3,772
5,044
3,923
3,923
4,845
0012020
5722220
ICMA
5,893
6,279
8,588
8,588
8,398
0012020
5722310
GROUP HEALTH INSURANCE
34,086
32,794
38,192
32,500
38,192
0012020
5722410
WORKER'S COMPENSATION
10,685
10,641
18,400
18,400
19,539
TOTAL PERSONNEL
SERVICES
484,982
489,052
553,384
547,692
538,384
0012020
5723450
CONTRACTUAL
0
1,956
18,025
8,580
9,080
0012020
5724310
UTILITIES -ELECTRICITY
59,908
46,146
60,000
60,000
60,000
0012020
5724670
MAINT & REP-GRDS & STRCTR
12,636
15,378
15,524
15,524
16,024
0012020
5724710
COPY MACHINE
1,234
1,481
2,460
2,460
2,460
0012020
5725205
COMPUTER EQUIPMENT
0
3,850
4,000
4,000
5,500
0012020
5725210
SUPPLIES
5,817
4,885
6,400
6,400
4,750
0012020
5725640
BASKETBALL
0
0
4,350
4,350
4,350
0012020
5725550
SCHOOL PROGRAM
9,115
6,891
18,000
18,000
19,900
0012020
5725660
SUMMER CAMP
10,523
11,758
13,700
13,700
13,950
TOTAL OPERATING EXPENSES
99,233
92,345
142,459
133,014
136,014
TOTAL COMMUNITY CENTER
584,215
581,397
695,843
680,706
674,398
238
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 226
SouthfMiami
THE CITY OF PLEASANT LIVING
PARKS LANDSCAPING DIVISION
001-1750-519
MISSION
The Parks Maintenance Division is committed in providing City residents with superior open
spaces and clean facilities, maintenance services that are efficient, cost effective, responsive and
responsible.
PARKS LANDSCAPING DIVISION FUNCTION
The Parks Landscape and Maintenance Division is committed to providing City residents with
clean parks and facilities, maintenance and landscape services that are efficient, cost effective,
responsive and responsible. Parks Landscaping and Maintenance Division is responsible for
maintaining all city parks and facilities, landscape, playgrounds, athletic fields, including capital
improvement projects. Other division functions include City-wide playground inspections,
overseeing division work order system, tree service and repairs.
PARKS LANDSCAPING DIVISION ACCOMPLISHMENTS FOR FY 2019
• Installed new poured -in -place (PIP)
rubber surfacing under and around
playground equipment at Marshall
Williamson Park and Brewer Park as
part of the 2019 Fiscal Year Capital
Improvement Program. The new PIP
surface enhance safety and reduce
injury through shock absorption and
impact protection from falls. The
safety surface also accommodates
wheelchairs and other mobility
devices.
• Completed a new accessible
walkway at Brewer Park to improve
access for neighbors from the park's
parking lot to amenities.
• Completed multiple park
improvements as part of the 2019
Fiscal Year Capital Improvement
Program, such as new park
perimeter fence at Brewer Park,
new park identification and marker
signage at all city parks, new parking
lot drainage improvements at Dante
Fascell Park and Palmer Park
• Commenced comprehensive report
of accessibility issues in parks and
required improvements.
• Commenced construction design
plans for a shared -use path at Fuchs
Park and a new restroom-concession
facility at South Miami Park
239
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 227
South (emiam*
i
THE CITY OF PLEASANT LIVING
PARKS LANDSCAPING DIVISION OBJECTIVES FOR FY 2020
• Preserve,
protect, maintain,
improve,
and enhance natural
resources,
parkland, and
recreational
opportunities.
• Improve
maintenance and
operational
efficiency throughout
the park
system by regularly
inspecting
and addressing park
facilities.
• Continue to use capital to renew
aging infrastructure.
PARKS LANDSCAPING DIVISION ACTIVITY REPORT
• Commence execution of the City's
ADA Transition Plan for parks.
• Decrease employee injuries and
increase/ensure patron safety at
parks, facilities and open spaces.
• Continue to support park
improvements and maintenance
agreements with the private sector.
ACTIVITY
ACTUAL
FY 2016
ACTUAL
FY 2017
ACTUAL
FY 2018
PROJECTED
FY 2019
ESTIMATED
FY 2020
Cleaning of Parks' Bathrooms
2,000
3,120
1/day
2/day
2/day
Pickup of Litter in City Parks
1,750
2,704
Daily
Daily
Daily
Mowing of 13 City Parks
310
390
30/yr.
30/yr.
30/yr.
Clean lake (Fuchs Park)
1
1
2/yr.
2/yr.
2/yr.
Inspection of Playgrounds
100
96
1/month
1/month
1/month
Trees Planted
0
0
0
30
30
Soccer Fields Painted
0
0
0
132
135
Football Fields Painted
0
0
0
29
30
Baseball Felds Lined/Painted
0
0
0
235
235
240
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 228
South Miami
THE CITY OF PLEASANT LIVING
PARKS LANDSCAPE BUDGET FY 2019-2020
001-1750-519
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
0011750
5191210
SALARIES - REGULAR
134,190
113,159
139,752
139,752
175,047
0011750
5191410
SALARIES - OVERTIME
1,396
1,606
4,000
4,000
4,000
0011750
5192110
F.I.C.A.
10,281
8,512
10,997
10,997
13,697
0011750
5192210
PENSION PLAN CONTRIBUTION
8,547
5,470
9,497
9,497
13,457
0011750
5192220
ICMA
474
447
0
0
0
0011750
5192310
GROUP HEALTH INSURANCE
23,166
16,822
22,915
20,000
30,554
0011750
5192410
WORKER'S COMPENSATION
5,390
3,030
5,691
5,691
7,841
TOTAL PERSONNEL SERVICES
183,444
149,046
192,852
189,937
244,596
0011750
5193450
CONTRACTUAL SERVICES
110,759
136,799
176,138
175,403
179,378
0011750
5194070
TRAVEL AND CONFERENCE
939
0
355
355
400
0011750
5194120
COMMUNICATION
725
639
780
1,336
1,112
0011750
5194350
ELECTRICITY -CITY PARKS
46,648
51,274
50,000
50,000
50,000
0011750
5194420
OUTSIDE SERV RENTAL
0
0
1,000
1,000
1,000
0011750
5194515
AUTOINSURANCE
1,233
1,173
1,233
1,233
1,233
0011750
5194620
MAINTENANCE & REPAIRS
38,045
74,711
80,000
80,000
81,000
0011750
5195210
SUPPLIES
2,784
6,724
9,348
9,270
9,270
0011750
5195220
UNIFORMS
1,431
1,503
2,475
2,475
3,000
0011750
5195230
FUEL
6,289
6,643
8,047
8,047
8,047
0011750
5195410
MEMBERSHIPS & SUBSCRIPTIONS
123
250
365
335
335
TOTAL OPERATING EXPENSES
208,976
279,716
329,741
329,454
334,775
TOTAL LANDSCAPE MAINT.
392,420
428,762
522,593
519,391
579,371
241
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 229
SouthfMiami
THE CITY OF PI FASANT LIVING
PARKS LANDSCAPING DIVISION BUDGET HIGHLIGHTS
3450 Contractual Services —
Professional Landscape Services at six Parks
Palmer Park office internet and phone service
Waste Management Annual Permit Fee
Playground audit (7 playgrounds) once per year
Fertilization, herbicide, cultivation and laser grading for city athletic fields
Monthly Monitoring of Burglar Alarm System (i.e. Dante Park office @ $40 and
Palmer Park concession stand @ $40)
Toro Pest Management for Palmer Park (maintenance and rodent monitoring)
One Two Tree Pest Free: Flea and rick Control Program for SOMI Dog Park - $125
monthly service at 12 months
Misc. tree maintenance work at City Parks and Stump Removal
Repair field lights at Palmer Park and Murray Park -1000-watt 55 qty. 25 qty. fuse kit
1000-watt MH Ballast Kit 10 qty
MRC Plumbing - Back Flow Maintenance at Fuchs Park and Community Center
Miami Dade County Life Safety Permit (Palmer Park Concession Stand)
Emergency Playground shade covers/awnings removal
Aquagenix ($160/quarter for Fuchs Park pond maintenance)
TOTAL
123,000
1,400
30
1,500
8,600
960
1,020
1,500
10,000
22,500
700
28
7,500
640
179,378
242
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 230
South?Miami
THE CITY OF PLEASANT LIVING
COMMUNITY POOL
001-2030-572
MISSION
The mission statement of the Community Pool is to promote and provide an excellent variety of
leisure opportunities to enhance the individual's quality of life through exceptional aquatic
programs in an attractive, safe, and well -maintained pool facility.
COMMUNITY POOL FUNCTION
Murray Park Aquatic Center offers water based programs for participants of all ages and
abilities six (6) months throughout the year. Aquatic programs and courses are represented in
four (4) categories of function: recreational swim, learn -to -swim, water fitness and special
events.
COMMUNITY POOL ACCOMPLISHMENTS FOR FY 2019
• Partnered with the Miami Heat,
Florida Blue and the American Red
Cross to host April Pool's Day at
Murray Park Aquatic Center. This
water safety event gathered
community youth to promote water
safety and kick off this year's swim
season.
• Provided various swim opportunities
for youth and adults to meet spring
and summer demands for outdoor
water recreation.
• Offered swim lesson scholarships to
low income residents.
• Provided safe and secure aquatic
complex for all patrons.
243
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 231
SouthfMiami
THE CITY QE PLEASANT LIVING
COMMUNITY POOL OBJECTIVES FOR FY 2020
• Increase participation by 50% for
water aerobics through aggressive
marketing and promotion.
• Enter into multi -year agreement
with a third -party partner to deliver
high -quality learn -to -swim classes
for youth and adults.
• Ensure opportunities for aquatic
experiences are distributed
COMMUNITY POOL ACTIVITY REPORT
equitably throughout the city, and
available regardless of income.
• Use best management and
maintenance practices to ensure
overall effective management of
aquatic center.
ACTIVITY
ACTUAL
FY 2016
ACTUAL
FY 2017
ACTUAL
FY 2018
PROJECTED
FY 2019
ESTIMATED
FY 2020
Lifeguard Certifications
5
12
12
8
8
Learn to Swim Participants (paid)
75
100
120
300
325
Water Aerobics (paid)
15
25
30
70
35
Facility Rentals
1 0
5
6
6
1 10
244
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 232
I11'
South Miami
THE CITY OF PLEASANT LIVING
COMMUNITY POOL BUDGET FY 2019-2020
001-2030-572
SIX MONTHS OPERATIONS
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
0012030
5721310
SALARIES -PART TIME
32,988
42,056
53,056
53,056
53,159
0012030
5722110
F.I.C.A.
2,524
3,189
4,059
4,059
4,067
0012030
5722310
GROUP HEALTH INSURANCE
0
-17
0
0
0
0012030
5722410
WORKER'S COMPENSATION
1,307
1,243
2,170
2,170
787
TOTAL PERSONNEL SERVICES
36,818
46,471
59,285
59,285
58,013
0012030
5723450
CONTRACTUAL SERVICES
23,490
20,790
23,795
23,795
23,095
0012030
5724080
EMPLOYEE EDUCATION
1,571
994
2,065
2,065
2,050
0012030
5724320
UTILITIES WATER & SEWER
11,758
21,813
25,000
25,000
25,000
0012030
5724350
ELECTRICITY
6,379
7,238
9,600
9,600
9,600
0012030
5724670
MAINTENANCE & REPAIR
4,887
9,391
10,000
10,000
10,000
OC12030
5724820
SPECIAL EVENTS
559
811
1,500
1,500
2,000
OC12030
5725210
SUPPLIES
12,033
6,562
11,000
11,000
9,500
OC12030
5725220
UNIFORMS
597
780
885
885
900
TOTAL OPERATING EXPENSES
61,274
68,379
83,845
83,845
82,145
TOTAL COMMUNITY CENTER
98,092
114,850
143,130
143,130
140,158
COMMUNITY POOL BUDGET HIGHLIGHTS
6-Months of Operation
3450 Contractual Services -
Pool Chemicals (approximately $1,000 per Month)
Community lifeguard training class
CES Preventative Maintenance Service
Water Aerobics Instructor (3 classes weekly for 8 months @ $45/class) March -October
50 State Security: Video monitoring and alert services for 3 pool cameras at $225 a
month
Florida Health Department Operating Permits (Main Pool and Splash Pad)
TOTAL 6 Month Operations
CITY OF SOUTH MIAMI BUDGET FY 2019-2020
12,500
500
2,700
4,320
2,700
375
23,095
245
233
Southkiami
THE CITY OF P1 EASANT LIVING
TENNIS
001-2010-572
MISSION
The City's Parks and Recreation Department is committed to offering quality tennis facilities to its
residents and helping people enjoy life through the physical, mental, and social benefits of fitness
and tennis.
TENNIS FUNCTION
Dante Fascell Park's Tennis Facility operates year-round and provides a unique clay court facility
and a safe, fun and effective program schedule that offers many physical and social benefits for
youth and adults. The Tennis Facility offers women's clinics, instructional training, afterschool
program, summer camp and youth activities, recreational play and more.
TENNIS ACCOMPLISHMENTS FOR FY 2019
• Increased afterschool program • Utilized and delivered effective
attendance by 15%. programs and clay court facilities which
• Overall tennis program generated more allowed management to reach defined
than $50,000 in net revenue for a third net revenue goals.
year in a row.
TENNIS OBJECTIVES FOR FY 2020
• Provide active tennis recreation for a
wide range of individuals and age
grou ps.
• Erect/install new tennis LED lighting.
New lighting will extend tennis
recreation play hours, improve physical
and mental health, allow adjacent
schools the opportunity to utilize the
facilities after -school hours, increase
tourism, increase/improve economic
activity, and create immediate job
opportunities.
• Use best management and maintenance
practices to ensure overall effective
management of tennis center.
246
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 234
South Miami
THE CITY OF PLEASANT LIVING
TENNIS ACTIVITY REPORT
ACTIVITY
ACTUAL
FY 2016
ACTUAL
FY 2017
ACTUAL
FY 2018
PROJECTED
FY 2019
ESTIMATED
FY 2020
Drop -In Court Rentals (hours per month)
715
805
810
1,000
1,000
Winter Camp
33
37
40
40
40
Spring Camp
20
24
30
40
40
Summer Camp
150
175
175
175
175
After School Program
80
100
100
125
190
Adult Women's Clinic
65
75
80
80
85
Private Lesson (hours)
1 300
1 350
1 425
1 1,928
1 2,100
247
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 235
SouthfMiami
THE CITY Of PEEASANT 1 WING
TENNIS BUDGET FY 2019-2020
001-2010-572
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
0012010
5721210
SALARIES - REGULAR
105,813
118,375
128,439
128,439
104,127
0012010
5721310
SALARIES - PART TIME
18,399
33,748
36,222
36,222
53,766
0012010
5721410
SALARIES - OVERTIME
743
0
0
0
0
0012010
5722110
F.I.C.A.
9,452
11,637
12,597
12,597
12,079
0012010
5722210
PENSION PLAN CONTRIBUTION
0
0
1,804
1,804
0
0012010
5722220
ICMA
6,163
6,387
7,048
7,048
7,289
0012010
5722310
GROUP HEALTH INSURANCE
12,214
14,185
15,277
13,500
7,638
0012010
5722410
WORKER'S COMPENSATION
4,172
3,852
6,735
6,735
7,105
TOTAL PERSONNEL
SERVICES
156,956
188,184
208,122
206,345
192,004
0012010
5723450
CONTRACTUAL SERVICES
103,071
139,962
162,000
162,000
171,300
0012010
5724120
COMMUNICATION
622
443
1,020
1,020
1,020
0012010
5724125
TELEPHONE
1,148
1,564
2,280
1,800
1,800
0012010
5724620
MAINT & REP-OPERAT EQUIP
6,034
0
7,145
7,145
7,100
0012010
5724670
MAINTENANCE & REPAIR
0
5,687
10,700
10,700
10,700
0012010
5725205
COMPUTER EQUIPMENT
0
1,224
2,189
2,189
2,189
0012010
5725210
SUPPLIES
6,116
4,572
4,650
4,650
4,650
0012010
5725220
UNIFORMS
648
0
1,300
1,300
1,500
TOTAL OPERATING EXPENSES
117,639
153,452
191,284
190,804
200,259
TOTAL TENNIS
274,595
341,636
399,406
397,149
392,263
248
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 236
South Miami
THE CITY OF PLEASANT LIVING
NON -DEPARTMENTAL
001-2100-519
The Non -Departmental budget was historically used in the past to allocate expenditures, which
would be incurred by the City, but was not provided specifically by a particular Department.
Certain expenditures, which includes debt, contingency, pension, contractual, etc are included
in this category.
The expenditures within the Non -Departmental budget have now been allocated within
relevant Departments. We believe this new process more appropriately allocates the
expenditure thus giving more clarity to the budget document and process. For example,
pension expenses have been allocated by Department based on the salary amounts within each
Department multiplied by the percentage of contribution, which the City contributes on behalf
of that employee based on salary.
General Contingency has been allocated under the City Manager's Office. Audit expenditure
has been allocated to the Finance Department.
The Debt expense has been allocated to the City's newly established Debt Service Fund, which
provides a more transparent picture of the City's debt expense and contribution.
The Non -Departmental Section of the budget will continue to be used within the budget
document to indicate the transfers from General Fund to any other City Funds.
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 237
Southf iami
THE CITY Of PI EASANT LIVING
NON -DEPARTMENTAL BUDGET FY 2019-2020
001-2100-519
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
0012100 5192250 SECTION 185 CONTRIBUTION
0012100 5199924 SETTLEMENTS
TOTAL PERSONNEL SERVICES
0012100
5819120
INTRA-GOV TRANSFER -DEBT SERVICE
0012100
5819130
INTRA-GOV EMERG RESERVES FUND
0012100
5819140
INTRA-GOV CAPITAL IMPROV PRO FUND
0012100
5819160
INTRA-GOV REVENUE STABILIZATION
0012100
5819161
INTRA-GOV GRANT MATCH
0012100
5819162
INTRA-GOV INSURANCE RESERVE
0012100
5819163
INTRA-GOV TAX EQUALIZATION
0012100
5819164
INTRA-GOV BUILDING CAPITAL RESERVE
0012100
5819165
INTRA-GOV PARKS ACQUISITION DEV
INTRA-GOV PEDESTRIAN CROSSING ADQ
0012100
5819166
FUND
TOTAL TRANSFERS
TOTAL NON -DEPARTMENTAL
NON -DEPARTMENTAL BUDGET HIGHLIGHTS
103,295
0
102,030
1,025,000
106,000
0
110,419
0
115,000
0
103,295
1,127,030
106,000
110,419
115,000
315,000
390,027
329,345
329,345
391,070
56,925
0
222,800
0
0
1,929,198
2,497,717
1,319,392
1,319,392
1,991,971
10,000
0
0
0
0
10,000
0
0
0
0
10,000
0
0
0
0
10,000
0
0
0
0
10,000
0
0
0
0
10,000
0
0
0
0
0
0
0
0
0
2,361,123
2,887,744
1,871,537
1,648,737
2,383,041
2,464,418
4,014,774
1,977,537
1,7S9,156
2,498,041
9140 INTRA-GOVERNMENTAL CAPITAL IMPROVEMENT PROGRAM FUND - The CIP Fund
receives transfers from the General Fund based on the long-term capital budget needs of the
various City Departments, as determined by the Commission.
250
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 238
South Miami
THE CITY OF PLEASANT LIVING
SPECIAL REVENUE FUNDS
STORMWATER DRAIN TRUST FUND
LOCAL OPTION GAS TAX TRUST FUND
HOMETOWN DISTRICT IMPROVEMENT TRUST FUND
PARKS AND RECREATION FACILITIES IMPACT FEE FUND
TREE TRUST FUND
PEOPLE TRANSPORTATION TAX FUND
REVENUE STABILIZATION ACCOUNT
GRANT MATCH RESERVE FUND
INSURANCE RESERVE FUND
TAX EQUALIZATION FUND
BUILDING FUND
CITY PARKS ACQUISITION DEVELOPMENT OPS AND MAINT FUND
PEDESTRIAN CROSSING ACQUISITION, DEVELOPMENT, OPS AND MAINT TRUST FUND
251
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 239
( Lr )
Southkiami
THE CITY OF Pt FASANT LIVING
STORMWATER DRAIN TRUST FUND
CITY OF SOUTH MIAMI SPECIAL REVENUE FUND 111
STORMWATER DRAIN TRUST FUND BACKGROUND
On September 19, 2000, the City of South Miami Commission adopted Ordinance 21-00-1723
providing for the creation of a City of South Miami Stormwater Utility. In 1987, the United States
Congress amended the Clean Water Act to require the Environmental Protection Agency to
develop regulations for the permitting of stormwater discharges into the waters of the United
States of America. In addition, under the provisions of the "Florida Air and Water Pollution
Control Act," (Chapter 403, Florida Statutes, at section 403.0891), local governments are required
to develop stormwater management programs.
As provided in the City of South Miami Ordinance and in accordance with a transfer approved by
the County, the City took operational control over the stormwater utility function within the
City's boundaries. As such, the stormwater related revenues paid by the City of South Miami
residents on their County water bill will flow through to the City, after deduction of County
administrative costs, and be used to pay the expenses to carry out the stormwater related
activities.
STORMWATER FEES
The stormwater user fees are assessed through the water billing system managed by the Miami -
Dade County Water and Sewer Department (WASD). However, those customers with private
water wells and septic are billed directly by the City of South Miami Finance Department.
To determine the amount of runoff that will be generated (as measured by impervious
surfaces) an "ERU" (Equivalent Runoff Unit) is calculated. The ERU (Equivalent Residential Usage
Unit) is the estimated average of impervious area of developed residential properties for each
dwelling unit within the City of South Miami. The estimated average is calculated by dividing the
total estimated impervious area of developed residential properties by the estimated total
number of dwelling units. The square foot estimated average of impervious area of developed
residential properties shall be one (1) ERU for the purposes of fee calculation. In the City of South
Miami, an ERU was calculated to equal 1,865 square feet. Each single-family homeowner will
pay the cost for one (1) ERU. All other types of properties will pay for multiple ERUs based
upon the amount of their actual impervious area. Undeveloped property will pay no
stormwater utility fee until the land is developed. Ordinance 10-02-1778 set the ERU at $4.50
per month.
The money collected by South Miami from the Stormwater Utility Fee goes into a separate
Stormwater Drain Trust Fund for maintenance of existing catch basins, stormwater drains and
canal system and future construction of new facilities as may be recommended upon the 252
development of the Stormwater Master Plan.
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 240
1�'
South Miami
THE CRY OF PLEASANT LIVINI
STORMWATER DRAIN TRUST
CITY OF SOUTH MIAMI FUND 111
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
A :CT NO ACCOUNT CLASSIFICATION FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
BEGINNING FUND BALANCE
180,319 161,976 242,583 242,583 182,326
REVENUES
1110000 3143000 UTILITY TAX-STORMWATER
5,677
4,154
10,000
10,000
10,000
1110000 3301000 INTERGOVERNMENTAL REVENUE
392,018
376,815
375,000
375,000
400,000
1110000 3612000 INTEREST INCOME
4,686
7,570
4,000
4,000
7,000
TOTAL REVENUE
402,381
388,539
389,000
389,000
417,000
EXPENDITURES
1111730 5411210 REGULAR SALARY
1111730 5411410 OVERTIME
1111730 5412110 FICA
1111730 5412210 PENSION PLAN CONTRIBUTION
1111730 5412310 GROUP HEALTH INSURANCE
1111730 5412410 WORKER'S COMPENSATION
TOTAL PERSONNEL SERVICES
1111730 5413450 CONTRACTUAL SERVICES
TOTAL OPERATING EXPENSES
1111730 5416490 CONSTRUCTION PROJECTS
TOTAL CAPITAL OUTLAY
1111730 5417100 DEBT -PRINCIPAL
1111730 5417200 DEBT- INTEREST
TOTAL DEBT EXPENSES
TOTAL EXPENDITURES
1111730 5819120 TRANSFER-GEN FUND
TOTAL OTHER FINANCING SOURCES
36,507
36,819
39,099
39,099
40,256
1,668
0
0
0
0
2,898
2,824
2,991
2,991
3,080
4,281
1,980
2,101
2,101
2,163
7,210
7,040
7,638
7,200
7,638
2,958
2,812
5,150
5,150
5,303
55,522
51,475
56,979
56,541
58,440
12,367
83,670
149,045
149,045
149,045
12,367
83,670
149,045
149,045
149,045
102,835
22,787
50,000
65,135
220,000
102,835
22,787
50,000
65,135
220,000
0
0
27,039
27,036
0
0
0
1,500
1,500
0
0
0
28,539
28,536
0
170,724 157,932 284,563 299,257 427,485
250,000 150,000 150,000 150,000 150,000
250,000 150,000 250,000 150,000 150,000
TOTAL FUND EXPENSES 420,724 307,932 434,563 449,257 577,485
ENDING FUND BALANCE 161,976 242,583 197,020 182,326 21,842
253
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 241
South Miami
THE CITY OF PLEASANT LIVING
STORMWATER DRAIN TRUST FUND BUDGET HIGHLIGHTS
3450 Contractual Services —
Maintenance Interlocal Agreement with Miami -Dade County. Canal Maintenance City Share 57%
DERM Annual Operating Permit Renewal Fee
FDEP Annual Regulatory Program & Surveillance Fee 2012
NPDES Interlocal Agreement payment permit
Citywide Drainage Improvement for EPA NPDES MS4 permit
Citywide Storm drain Cleanout
Cost of Stormwater Non -Residential Fee for the Non -ad valorem Billing
TOTAL
6490 Construction Projects -
Citywide Drainage Improvements
62 Avenue Design and Roadway Reconstruction (US1 to SW 85th ST)
Downtown Improvements- Sunset Drive between US1 and 57th Ave
TOTAL
95,300
900
345
2,500
8,000
32,000
10,000
149,045
100,000
20,000
100,000
220,000
254
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 242
South (emiami
THE CITY OF PLEASANT LIVING
LOCAL OPTION GAS TAX TRUST FUND
CITY OF SOUTH MIAMI SPECIAL REVENUE FUND 112
LOCAL OPTION GAS TRUST FUND BACKGROUND
In accordance with the requirements of Chapter 336.025 Florida Statutes, Miami -Dade County's
Six Cent Local Option Gas Tax (LOGT) and the Five -Cent (three cents currently levied) Capital
Improvements LOGT (CILOGT) for the upcoming fiscal year.
Pursuant to the Interlocal agreements governing the distribution of these gas taxes, the proceeds
for the six -cent LOGT will be shared between the County (70.40%) and all eligible municipalities
,29.60%): and the five cent (three -cents currently levied) CILOGT will continue to be shared
between the County (74 percent) and all eligible municipalities (26 percent).
Distribution of the proceeds among eligible municipalities for both taxes is determined based on
the ratio of municipal population and centerline roadway mileage maintained by all eligible
incorporated municipalities in Miami -Dade County. Population figures are weighted at 75
percent while the centerline mileage figures are weighted at 25 percent for calculating each
municipality's share of total estimated gas tax proceeds.
Population figures used are from the Florida Estimates of Population prepared by the Bureau of
Economic and Business Research (BEBR), College of Business Administration at the University of
Florida and certified by the Governor of Florida. The centerline mileage figures are the most
recent on record with the Florida Department of Transportation (FDOT), as posted on the FDOT
website.
Local option fuel taxes are significant revenue sources to Florida's local governments and
represent important funding mechanisms for the provision of local transportation infrastructure.
Section 336.025(1), Florida Statutes, authorizes a Local Option Gas Tax of one to six cents upon
every gallon of motor fuel and special fuel sold in a county and taxed under the provisions of
Part I or Part II of Chapter 206, Florida Statutes. The statute limits the use of such tax revenues
by county and municipal governments "only for transportation expenditures."
Section 336.025(7) "For the purposes of this section, "transportation expenditures" means
expenditures by the local government from local or state shared revenue sources, excluding
expenditures of bond proceeds, for the following programs:
a) Public transportation operations and maintenance.
255
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 243
South Miami
Ti IF CITY OF PLEASANT LIVING
b) Roadway and right-of-way maintenance and equipment and structures used primarily
for the storage and maintenance of such equipment.
c) Roadway and right-of-way drainage.
d) Street lighting.
e) Traffic signs, traffic engineering, signalization, and pavement markings.
f) Bridge maintenance and operation.
g) Debt service and current expenditures for transportation capital projects in the foregoing
program areas, including construction or reconstruction of roads and sidewalks."
LOCAL OPTION GAS TRUST FUND
CITY OF SOUTH MIAMI FUND 112
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
BEGINNING FUND BALANCE
REVENUES
1120000 3121000 LOCAL OPTIONS TAXES
1120000 3612000 INTEREST INCOME
TOTAL REVENUE
191,938 2290241 265,021 265,021 259,348
81,911
77,172
73,686
77,172
71,763
392
2,155
1,500
2,155
1,600
82,303
79,327
75,186
79,327
73,363
EXPENSES
1121730 5416210 INFRASTRUCTURE PROJECTS 45,000 43,547 85,000 85,000 250,000
TOTAL CAPITAL OUTLAY 45,000 430,547 85,000 85,000 250,000
TOTAL FUND EXPENSES
ENDING FUND BALANCE
45,000 43,547 85,000 85,000 250,000
229,241 265,021 255,207
LOCAL OPTION GAS TRUST FUND BUDGET HIGHLIGHTS
541-6210 Infrastructural Projects -
Citywide Street Improvements/ Resurfacing
Landscape Sunset Drive (US1 to 69th AVE)
TOTAL
259,348 82,711
100,000
150,000
250,000
256
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 244
I(1'
South Miami
THE CITY OF PLEASA� I 1.. -
HOMETOWN DISTRICT IMPROVEMENT
TRUST FUND
CITY OF SOUTH MIAMI FUND 116
On August 5, 2008, City Commission approved Ordinance 30-08-1965 establishing the Hometown
District Improvement Trust Fund. Parking in the Hometown District must be developed and
managed primarily as an element of infrastructure critical to enhancing South Miami's tax base
through economic success of the District. Hometown District parking shall be subject to the
review of the Parking Board as established by Section 2 of the Code of the City of South Miami.
The Board shall report to the City Commission no less than annually on the state of parking in the
Hometown District and shall from time to time make recommendations to the City Commission
for changes in the parking system for the fees paid into the Hometown District Improvement
Trust Fund, and for the allocation of trust fund monies.
Monies paid into the Hometown District Improvement Parking Trust Fund shall be placed in a
trust account separate from General Funds and may be used for improvements to parking
facilities, infrastructure to increase parking capacity, and the installation of metering devises.
Monies collected in this fund should also be used for items including but not limited to items that
improve the pedestrian environment such as: tree planting and maintenance, bike parking and
racks, sidewalk improvements and maintenance, bench installation, water fountains, outdoor
recycle bins, and signage for parking and bike racks.
If there are fewer spaces provided than required for a building, applicants must apply for and
receive a special exception as per Section 20-7.51 of the Ordinance and pay into the Hometown
District Improvement Trust Fund. The fee payment into the Hometown District Improvement
Fund for each space required but not provided shall be $1,000 per parking space per year payable
at the time of renewal of the local business tax.
257
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 245
South Miami
THE CITY Of PLEASANT LIVING
HOMETOWN DISTRICT IMPROVEMENT TRUST FUND
CITY OF SOUTH MIAMI FUND 116
ACTUAL
ACTUAL
BUDGET
ESTIMATE
CM RECOM
ACCT NO ACCOUNT CLASSIFICATION
FY 16/17
FY 17/18
FY 18/19
FY 18/19
FY 19/20
BEGINNING FUND BALANCE
27,250
32,250
35,305
35,305
14,555
REVENUES
1160000 3419060 PARKING EXCEPTION
30,000
28,000
28,000
4,250
0
1160000 3612000 INTEREST INCOME
0
55
100
0
0
TOTAL REVENUE
30,000
28,055
28,100
4,2S0
0
EXPENSES
1161410 5819120 TRANSFER TO GEN FUND
25,000
25,000
25,000
25,000
14,555
OTHER FINANCING SOURCES
25,000
25,000
25,000
2S,000
14,S55
TOTAL FUND EXPENSES
25,000
2S,000
25,000
25,000
14,555
ENDING FUND BALANCE
32,250
35,305
38,40S
14,555
0
258
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 246
South Miami
THE CITY OF PLEASANT LIVING
PARKS AND RECREATION FACILITIES
IMPACT FEE FUND
CITY OF SOUTH MIAMI FUND 117
The Parks and Recreation Facilities Impact Fee Fund was established with the adoption of
Ordinance 14-14-2192. As a condition of the issuance of a building permit for new development,
the person, firm or corporation who or which has applied for the building permit for residential
construction shall pay to the City, the parks impact fees as set forth in the provisions of the
Ordinance.
There is assessed, charged, imposed, and enacted parks impact fees on all new residential
development occurring within the municipal boundaries of the City of South Miami. These fees
are assessed, charged, or imposed in accordance with the fee schedule provided below and may
be amended from time to time by the City's Fee Schedule ordinance based upon the most recent
and localized data.
The impact fees are paid to the City at the time of the issuance of the building permit.
All such fees collected, and any interest earned on them, shall be deposited into a special and
separate trust account to be designated, "parks and recreation facilities impact fees account"
other than the allowable administrative cost for collection.. Funds from this account may be
expended for:
— land acquisition for parks;
— maintaining (not including routine maintenance), furnishing, equipping, repairing,
remodeling, or enlarging of both existing and future facilities;
— construction of new parks facilities;
— any architectural, engineering, legal and other professional fees and expenses related to
any such improvements; and
— any administrative costs not incurred by the fee collection process
— retirement of loans and/or bonds that may be, or have been, issued to finance the capital
improvements contemplated in the Ordinance.
The City of South Miami's Finance Director shall keep an accurate accounting and reporting of
impact fee collections and expenditures within the City. The City shall retain up to 5% of the
impact fees collected to offset the administrative costs of collecting the impact fees (which shall
be limited to the actual collection costs incurred) and the cost of administering the provisions of
this Ordinance.
259
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 247
South Miami
THE CITY OF PLEASANT LIVING
The Parks and Recreation Facilities Impact Fee Schedule:
Unit Type
Number of
Bedrooms
Persons per Housing
Unit [11
Proposed Fee
Multifamily Unit
All Sizes
1.34
$1,366
Single Unit
0-3
2.54
$2,590
Single Unit
4+
3.45
$3,919
Single Unit
Avg.
2.80
$2,865
PARKS FACILITIES IMPACT FEE FUND
CITY OF SOUTH MIAMI FUND 117
ACTUAL
ACTUAL
BUDGET
ESTIMATE
CM RECOM
ACCT NO ACCOUNT CLASSIFICATION
FY 16/17
FY 17/18
FY 18/19
FY 18/19
FY 19/20
BEGINNING FUND BALANCE
129,449
170,929
213,152
213,152
222,394
REVENUES
1170000 3246100 PARKS FACILITIES IMPACT FEES-RES.
40,370
40,370
0
30,742
0
1170000 3612000 INTEREST INCOME
1,110
1,853
0
3,500
3,500
TOTAL REVENUE
41,480
42,223
0
34,242
3,500
EXPENSES
1172000 5726110 LAND ADQUISITION
OTHER FINANCING SOURCES
TOTAL FUND EXPENSES
ENDING FUND BALANCE
0 0 206,093 25,000 0
0 0 206,093 25,000 0
0
0
206,093
25,000
0
170,929
213,152
7,059
222,394
225,894
260
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 248
South Miami
THE CITY OF PLEASANT LIVING
TREE TRUST FUND
CITY OF SOUTH MIAMI FUND 118
20-4.5 - Landscaping and Tree Protection Requirements for All Zoning Districts
(M) City of South Miami Tree Trust Fund.
(1) Creation of the Tree Trust Fund. A Tree Trust Fund, was created under
Account No. 01-02-19.335, the purpose of which is to acquire, protect, and to
plant trees on public property.
(2) Disbursement and maintenance of the Tree Trust Fund. Monies obtained for
the Tree Trust Fund shall be disbursed for the acquisition, maintenance,
management, protection, or planting of trees on public property.
(3) Source of monies for the Tree Trust Fund. The Tree Trust Fund consists of
contributions in lieu of, or in conjunction with, required replacement
plantings under Section 20-4.5. The Planning Department shall collect funds
designated for the Tree Trust Fund when the replacement planting
requirements of § 20-4.5(J) (2) and (3) cannot be met.
(4) Decisions to grant or deny tree removal permits shall be made without
consideration of the existence of this fund or offers of donations of monies
thereto.
261
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 249
South Miami
THE CITY Of PLEASANT LIVING,
TREE TRUST FUND
CITY OF SOUTH MIAMI FUND 118
ACTUAL
ACTUAL
BUDGET
ESTIMATE
CM RECOM
ACCT NO ACCOUNT CLASSIFICATION
FY 16/17
FY 17/18
FY 18/19
FY 18/19
FY 19/20
BEGINNING FUND BALANCE
20,528
28,043
40,685
40,685
43,080
REVENUES
1180000 3430000 PHYSICAL ENVIRON CHARGE
17,835
19,842
0
2,395
0
TOTAL REVENUE
17,835
19,842
0
2,395
0
EXPENSES
1181750 5193450 CONTRACTUAL SERVICES
10,320
7,200
20,000
0
20,000
OTHER FINANCING SOURCES
10,320
7,200
20,000
0
20,000
TOTAL FUND EXPENSES
10,320
7,200
20,000
0
20,000
ENDING FUND BALANCE
28,043
40,685
20,685
43,080
23,080
262
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 250
South Miami
THE CITY OF PLEASANT LIVING
PEOPLE'S TRANSPORTATION TAX FUND
CITY OF SOUTH MIAMI SPECIAL REVENUE FUND 124
PEOPLE'S TRANSPORTATION TAX FUND BACKGROUND
On November 5, 2002, the citizens of Miami -Dade County voted to implement the People's
Transportation Plan (PTP) funded by a one half (1/2) percent sales tax increase to provide traffic
relief in Miami -Dade County. As a result, the Citizen's Independent Transportation Trust (CITT)
was created to advise elected officials in the spending of the surtax.
The City receives a share of the one-half cent sales tax, known as the People's Transportation Tax,
to be used for transportation services. The People's Transportation Tax provides funding for the
People's Transportation Plan, Municipal Component. The surtax proceeds shall only be used for
the transportation expenses and with the following stipulations:
Each municipality shall apply 20% of its share of surtax proceeds towards transit, such as bus
service, bus pullout bays, shelters, and any other transit -related infrastructure. Any municipality
that cannot apply the 20% portion of surtax proceeds it receives may contract with the County via
the Citizen's Independent Transportation Trust (CITT) for the County to apply such proceeds on a
County project that enhances traffic mobility within the city and immediately adjacent areas. Any
fonds not expended on allowable projects may be considered for recapture by Miami -Dade
County. If the City cannot expend such proceeds in accordance with the established criteria,
proceeds shall be carried over and added to the overall portion of the surtax proceeds to be
distributed to the cities in the ensuring year and shall be utilized solely for the transit uses
enumerated herein.
Per the Interlocal Agreement with Miami -Dade County, all expenses that are financed through
this fund must be allocated in one fund. This is the amount that was budgeted by the City at the
time the PTP was passed. Therefore, the expenses related to the PTP Funds must equal or exceed
$116,000 MOE for FY 2003.
Municipalities shall not expend more than 5% of their share of surtax proceeds on administrative
costs, exclusive of project management and oversight for projects funded by the surtax.
263
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 251
r ITI )
Southkiami
THE CITY Of PLEASANT LIVING
PEOPLE'S TRANSPORTATION TAX FUND
TRANSPORTATION
CITY OF SOUTH MIAMI FUND 124
ACTUAL
ACTUAL
BUDGET
ESTIMATE
CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 16/17
FY 17/18
FY 18/19
FY 18/19
FY 19/20
BEGINNING FUND BALANCE 995,030
820,342
510,761
510,761
690,714
REVENUES
1240000 3126000 INTERGOVERNMENTAL REVENUE 435,063 135,183 440,000 440,000 440,000
1240000 3612000 INTEREST INCOME 3,876 10,935 10,000 10,000 10,000
TOTAL REVENUE 438,939 146,118 450,000 450,000 450,000
EXPENDITURES
1241730 5416490 CONSTRUCTION PROJECTS 613,627 455,699 606,500 270,047 1,067,500
TOTAL CAPITAL OUTLAY 613,627 455,699 606,500 270,047 1,067,500
TOTAL FUND EXPENSES
613,627
455,699
606,500
270,047
1,067,S00
ENDING FUND BALANCE
820,342
510,761
354,261
690,714
73,214
264
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 252
I1,'
South Miami
THE CITY OF PLEASANT LIVING
PEOPLE'S TRANSPORTATION TAX FUND BUDGET HIGHLIGHTS
6490 Construction Projects —
Traffic Calming Devices for area bounded by SW 64th Street/ SW 65th
Terrace/SW 65th Ave/SW 67th Ave (Design/Construction)
50,000
Traffic Calming Road Reduction at SW 69th Street and SW 63rd Court and
Roundabout at SW 69th Street and SW 63rd Avenue (Construction)
150,000
Traffic Calming Devices for SW 78th Street West of SW 62nd Ave
50,000
South Miami Intermodal Transportation Plan - Contingency
50,000
SW 64th ST Bike Lane and Road Improvements (SW 62 Ave to SW 57 Ave)
50,000
Citywide Sidewalk Repairs
40,000
Citywide Street Improvements/ Resurfacing
50,000
(Road Resurfacing - SW 73rd Street (57th CT to 58th Ave)
20,000
Road Resurfacing - SW 61st Ave (59th Street to 60th Terrace)
20,000
Road Resurfacing - SW 58th Ave (84th St to 87th St)
25,000
Road Resurfacing - SW 87th St (59th Ave to 60th Ave)
15,000
Road Resurfacing - SW 84th St (60th Ave to 62 Ave)
20,000
Road Resurfacing - SW 84th St (57th Ave to 59th Ave)
15,000
Road Resurfacing - SW 59th Ave (83rd to 84th St)
12,500
Road Resurfacing - SW 59TH AVE (80 ST to 81 ST)
15,000
Road Resurfacing - SW 60TH AVE (81 ST to 82 ST)
20,000
Road Resurfacing - SW 58TH CT (78 ST to 80 ST)
15,000
Citywide Neighborhood Greenways Sharrows and Signs
100,000
Citywide Directional Street Signs Replacement
30,000
Citywide Stripping (Downtown, SW 72nd St Road Stenciling by City Hall,
20,000
Parking Stripping SW 59th Ave and 73rd St)
Downtown Improvement -Sunset Dr between US1 and SW 57th
300,000
TOTAL
1,067,500
265
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 253
South Miami
THE CITY OF PLEASANT LIVING
PEOPLE'S TRANSPORTATION TAX FUND
DIRECT TRANSIT
CITY OF SOUTH MIAMI FUND 125
ACTUAL
ACTUAL
BUDGET
ESTIMATE
CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 16/17
FY 17/18
FY 18/19
FY 18/19
FY 19/20
BEGINNING FUND BALANCE 735,237
652,141
509,886
509,886
342,138
REVENUES
1250000 3126000 INTERGOVERNMENTAL REVENUE
TOTAL REVENUE
EXPENDITURES
1251730 5413450 CONTRACTUAL SERVICES
TOTAL OPERATING EXPENSES
1251730 5416490 CONSTRUCTION PROJECTS
TOTAL CAPITAL OUTLAY
108,766 108,796 110,000 110,000 110,000
108,766 108,796 110,000 110,000 110,000
41,175
251,051
277,748
277,748
277,748
41,175
251,051
277,748
277,748
277,748
150,687
0
0
0
0
150,687 0 0 0 0
TOTAL FUND EXPENSES
191,862
251,051
277,748
277,748
277,748
ENDING FUND BALANCE
652,141
509,886
342,138
342,138
174,390
PEOPLE'S TRANSPORTATION TAX FUND BUDGET HIGHLIGHTS
3450 Contractual Services -
Contract for a Circulator System
Circulator Application
TOTAL
274,568
3,180
277,748
.:
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 254
South Miami
THE CITY OF PLEASANT LIVING
REVENUE STABILIZATION FUND
CITY OF SOUTH MIAMI FUND 150
The Revenue Stabilization Reserve Fund was established to mitigate the risk of reduced
property tax and other revenues in general. Building this fund is critical as it is the primary
source used in balancing budget request.
These funds are restricted to uses related to impacts caused by extraordinary or unanticipated
-educed tax revenues and other revenues in general.
REVENUE STABLIZATION FUND
CITY OF SOUTH MIAMI FUND 150
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
BEGINNING FUND BALANCE 50,000 60,000 60,000 60,000 60,000
REVENUES
TRANSFER FROM GEN
1500000 3811000 FUND 10,000 0 0 0 0
TOTAL REVENUE 10,000 0 0 0 0
EXPENSES
1501410 5819120 TRANSFER TO GEN FUND
OTHER FINANCING SOURCES
0 0 0 0
0
0 0 0 0 0
TOTAL FUND EXPENSES
0
0
0
0
0
ENDING FUND BALANCE
60,000
60,000
60,000
60,000
60,000
267
CfTY OF SOUTH MIAMI BUDGET FY 2019-2020 255
South Miami
THE CITY OF PLEASANT LIVING
GRANT MATCH RESERVE FUND
CITY OF SOUTH MIAMI FUND 151
These funds would be restricted to uses related to grant match reserve funding, which will be
adequately projected based on realistic grant funding opportunities.
These funds would be set aside as a cash match for extraordinary or unanticipated grant
opportunities. It is beneficial in the application process for the City to have funds that are
readily identifiable as a cash match.
GRANT MATCH RESERVE FUND
CITY OF SOUTH MIAMI FUND 151
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
BEGINNING FUND BALANCE 50,000 60,000 60,000 60,000 60,000
REVENUES
TRANSFER FROM GENERAL
1510000 3811000 FUND 10,000 0 0 0 0
TOTAL REVENUE 10,000 0 0 0 0
EXPENSES
1511410 5819120 TRANSFER TO GEN FUND
OTHER FINANCING SOURCES
0 0 0 0 0
0 0 0 0 0
TOTAL FUND EXPENSES 0 0 0 0 0
ENDING FUND BALANCE 60,000 60,000 60,000 60,000 60,000
268
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 256
South Miami
THE CITY OF PLEASANT LIVING
INSURANCE RESERVE FUND
CITY OF SOUTH MIAMI FUND 152
The Insurance Reserve Fund is intended to fully meet potential insurance claim deductibles.
This reserve would be used in extraordinary or unanticipated circumstances that would require
:he contribution of insurance deductibles such as a major hurricane.
INSURANCE RESERVE FUND
CITY OF SOUTH MIAMI FUND 152
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACCT NO ACCOUNT CLASSIFICATION . FY 16/17 FY 17/18 FY 18%19 FY 18/19 FY 19/20
BEGINNING FUND BALANCE 50,000 60,000 60,000 60,000 60,000
REVENUES
15200001 3811000 TRANSFER FROM GENERAL FUND 10,000 0 0
TOTAL REVENUE 10,000 0 0 0 0
EXPENSES
1521410 5819120 TRANSFER TO GEN FUND
OTHER FINANCING SOURCES
TOTAL FUND EXPENSES
ENDING FUND BALANCE
CITY OF SOUTH MIAMI
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
60,000 60,000 60,000 60,000 60,000
BUDGET FY 2019-2020
257
269
South Miami
THE CITY OF PLEASANT LIVING
TAX EQUALIZATION RESERVE FUND
CITY OF SOUTH MIAMI FUND 153
Non -property tax revenue is a major portion of the City's revenue base. The targeted amount
should equal at a minimum, 20% of budgeted non -property tax revenues.
These funds can bridge the gap between the state's fiscal year end and the City's fiscal year end
(3-month gap) in the event of significant state budget reduction.
TAX EQUALIZATION RESERVE FUND
CITY OF SOUTH MIAMI FUND 153
ACTUAL
ACTUAL
BUDGET
ESTIMATE
CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 16/17
FY 17/18
FY 18/19
FY 18/19
FY 19/20
BEGINNING FUND BALANCE 50,000
60,000
60,000
60,000
60,000
REVENUES
TRANSFER FROM GENERAL
1530000 3811000 FUND
TOTAL REVENUE
EXPENSES
1531410 5819120 TRANSFER TO GEN FUND
OTHER FINANCING SOURCES
10,000 0 0 0 0
10,000 0 0 0 0
0 0
0 0
0 0
0 0
0
0
TOTAL FUND EXPENSES 0 0 0 0 0
ENDING FUND BALANCE 60,000 60,000 60,000
BUILDING CAPITAL RESERVE FUND
CITY OF SOUTH MIAMI FUND 154
60,000 60,000
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 258
270
11'
South Miami
THE CITY OF PLEASANT LIVING
The reserve target amount is based on yearly estimates to make necessary unscheduled and
anticipated repairs, and other operational issues relating to the City's properties.
These funds are to be used specifically to address building hardening and security, and to fund
unscheduled and anticipated repairs, and other operational issues relating to the City's
properties.
BUILDING CAPITAL RESERVE FUND
CITY OF SOUTH MIAMI FUND 154
ACTUAL ACTUAL
ACCr NO ACCOUNT CLASSIFICATION FY 16/17 FY 17/18
BEGINNING FUND BALANCE 50,000 60,000
BUDGET ESTIMATE CM RECOM
FY 18/19 FY 18/19 FY 19/20
60,000 60,000 60,000
2EVENUES
1540000 3811000 TRANSFER FROM GENERAL FUND 10,000 0 0 0 0
TOTAL REVENUE 10,000 0 0 0 0
EXPENSES
1541410 5819120 TRANSFER TO GEN FUND 0 0 0 0 0
OTHER FINANCING SOURCES 0 0 0 0 0
TOTAL FUND EXPENSES 0 0 0 0 0
ENDING FUND BALANCE
60,000 60,000 60,000 60,000 60,000
271
CrTY OF SOUTH MIAMI BUDGET FY 2019-2020 259
South Miami
THE CITY OF PLEASANT LIVING
CITY PARKS ACQUISITION DEVELOPMENT OPERATIONS
AND MAINTFUND
CITY OF SOUTH MIAMI FUND 155
The Fund was created per adopted Ordinance 19-15-2226 for the purposes of acquiring,
developing, operating and maintaining City parks. Funding Sources related to this fund will
include City budgeted funds as well as federal, state, county and private funding, including the
Trust for Public Lands and other similar sources.
Any monies deposited into the Fund and their interest or investment earnings shall be applied to
the following four major categories:
1) Acquisition;
2) Development; and
3) Improvement.
Each year as part of the City's annual budget process, the Director of Parks and Recreation shall
submit a proposed spending plan, including the scope of each anticipated project and allocating
expected new revenues and interest or investment earnings among the categories,
subcategories, and projects for the coming year.
Each proposed project will be included in the City's Capital Improvement Program, unless
subsequently added to this program by the Commission in compliance with this Section. The
proposed scopes of projects will include recommendations by the Department of Parks and
Recreation through a community process involving the Parks and Recreation Board.
The Acquisition Fund will be used to pay for aspects of projects, that may potentially be acquired
(including surveys and appraisals) and for the acquisitions themselves. In making its
recommendations, through the Parks Director and the City Manager, regarding the funding of the
Acquisition Fund projects, the Parks and Recreation Board will consider multiple criteria.
CITY OF SOUTH MIAMI BUDGET FY 2019-2020
260
272
Southkiami
THE CITY OF PLEASANT LIVING
CITY PARKS ACQUISITION DEVELOPMENT OPERATIONS & MAINTENANCE FUND
CITY OF SOUTH MIAMI FUND 155
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACV NO ACCOUNT CLASSIFICATION FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
BEGINNING FUND BALANCE 50,000 310,000 310,000 310,000 310,000
REVENUES
1550000 3699201 MISCELLANEOUS REVENUE 250,000 0 0 0 0
1550000 3811000 TRANSFER FROM GENERAL FUND 10,000 0 0 0 0
TOTAL REVENUE 260,000 0 0 0 0
EXPENSES
1552000 5726110 LAND ADQUISITION 0 0 310,000 0 0
OTHER FINANCING SOURCES 0 0 310,000 0 0
TOTAL FUND EXPENSES 0 0 310,000 0 0
ENDING FUND BALANCE 310,000 310,000 0 310,000 310,000
273
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 261
South Miami
THE CITY OF PLEASANT I IVING
PEDESTRIAN CROSSING AQUISITION DEVEL OPS AND
MAINT TRUST FUND
CITY OF SOUTH MIAMI FUND 156
As adopted via Ordinance 13-18-2302, any monies deposited into the fund and their interest or
investment earnings shall be applied as follows:
a) Categories, subcategories and projects: The Fund has three (3) major categories:
1) Acquisition;
2) Development; and
3) Improvement.
Each year as part of the City's annual budget process, the City Manager shall submit a proposed
spending plan for the Fund, including the scope of each anticipated project and allocating
expected new revenues and interest or investment earnings among the categories,
subcategories, and projects for the coming year. Over the term of the program, funding and
expenditures will be consistent with this section, unless the City Commission by supermajority
(4/5) vote determines otherwise.
b) Each proposed project of this Fund will be included in the City's Capital Improvement
Program, unless subsequently added to this program by the Commission in compliance
with this Section. The proposed scopes of projects will include recommendations by the
applicable City Departments.
c) The acquisition category will be used to pay for acquisition projects. In making
recommendations regarding the funding of the acquisition fund projects, the City
Manager will consider the following criteria.
i) Has the project been subject to a public review process or is it consistent with
approved plans, such as a neighborhood plan or a sea level rise or watershed plan?
ii) Does the project address deficiency or underserved communities?
iii) Is the project in an area experiencing growth?
iv) Does the project address an immediate health or safety problem, or take advantage of
an opportunity that will be lost unless action is taken?
v) Does the project contribute to solving major challenges facing our community?
274
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 262
I11'
South Miami
THE CITY OF PLEASANT LIVING
vi) Does the project have the potential to leverage other resources through the actions of
other public agencies, funding from public, private or philanthropic partners, and/or
in -kind contributions of time and energy from citizen volunteers?
vii) Does the project result in significantly lower operating costs for the City?
viii)Does the project demonstrate new and creative methods to meet the community's
needs?
ix) Does the project demonstrate a high degree of neighborhood involvement and
support?
d) Funds unexpended at the end of any budget year and any unallocated funding shall
automatically be carried over within the Fund to the next budget year.
PED :STRIAN CROSSING ACQUISITION, DEVELOPMENT, OPERATION AND MAINTENANCE TRUST FUND
CITY OF SOUTH MIAMI FUND 156
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 16/17 FY 27/18 FY 18/19 FY 18/19 FY 18/19
BEGINNING FUND BALANCE
REVENUES
1560000 3699201 MISCELLANEOUS REVENUE
1560000 3811000 TRANSFER FROM GENERAL FUND
1560000 3811100 TRANSFER FROM CRA
TOTAL REVENUE
EXPENSES
1561790 5196490 CONTRACTUAL SERVICES
TOTAL FUND EXPENSES
ENDING FUND BALANCE
OF SOUTH MIAMI
0 0 0 0 0
0 0
0
0 0
0 0
0
0 0
0 0
0
0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
275
BUDGET FY 2019-2020 263
South Miami
THE CITY OF PLEASANT LIVING
OTHER FUNDS
DEBT SERVICE FUND
CAPITAL IMPROVEMENT PROGRAM FUND
EMERGENCY RESERVE FUND
STATE FORFEITURE FUND
FEDERAL FORFEITURE FUND
276
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 264
I'ASoutiami
THE CRY OF PLEASANT LIVING
DEBT SERVICE FUND
CITY OF SOUTH MIAMI FUND 201
The Debt Service Fund has been established in an effort to make clearly the City's current Long -
Term Liability. The City has several loans outstanding with the Florida Municipal Loan Council
(FMLC). The council, as a subsidiary of Florida League of Cities administers the Florida Municipal
Loan Program. Small and medium sized cities in the state obtain loans from the FMLC, through
bonds and backed by MBIA Insurance Corporation.
In this current Fiscal Year, the City of South Miami has no intention of issuing any additional debt
to help fund any recurring or nonrecurring capital improvement projects.
Gibson- Bethel Community Center (previously known as South Miami Multi -Purpose Center)
On April 10, 2001 The City of South Miami Commission adopted Ordinance 11-01-1742
authorizing the City Manager to enter into agreement with the Florida Municipal Loan Council for
the borrowing of $2.5 million and using South Miami Hospital's annual contribution of $150,000.
This Commission administers a loan program with a variable rate revolving loan pool uniquely
designed for Florida local governments. Funding for the program was through an AAA rated tax-
exempt bond issue administered by the Florida League of Cities on behalf of local governments in
order to achieve better economies of scale. The program was created pursuant to Chapter 163,
part 1, of Florida State statutes, for the purpose of issuing the bonds.
In 1998, the City was awarded a grant by the Safe Neighborhood Park (SNP) Agency to construct a
multi -purpose center at Murray Park. The SNP Grant required a dollar for dollar match, and
contingent upon the City utilizing its own match before the Agency released its own. The purpose
of the Multipurpose Community Center is to provide social and recreational activities for all
residents of South Miami.
277
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 265
SouthfMiami
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI MUNICIPAL PARKING GARAGE
The City secured financing for the design and construction of the Municipal Parking Garage on SW
73"d Street.
The City of South Miami entered into a lease agreement with Mark Richman Properties Inc. (MRP)
to manage the Municipal Garage. The Parking Garage exists of ground floor retail space and
restaurants with 4-floors of public parking.
MRP compensates the City a minimum rent guaranteed payment in addition to the payment of all
debt service on the Florida League of Cities Bonds Issued. Payment of the debt service shall
commence as to the amount drawn on the Florida League of Cities Bond Issue and any other debt
on the date the funds were drawn and are payable in accordance with the principal and interest
payment schedule established by the Florida Municipal Loan Council (FMLC) for the City of South
Miami pursuant to the issuance of FMLC Revenue Bonds, series 2002A and 2006.
Interest is paid at the same rate as the City's rate of interest on the bonds together with a pro-
rata share of all the total amount of the borrowing so as to include amortized expenses of the
bond, and all costs associated with the bonds.
Furthermore, in March of 2008, the City Commission authorized the City Manager to execute an
additional loan with SunTrust Bank for one million dollars. The purpose of the SunTrust loan was
to repay $300,000 to the City's reserve account, which funds were utilized for improvements
made to the street immediately adjacent to the parking garage. Seven hundred thousand dollars
from the SunTrust Loan was earmarked for the completion of the construction of the parking
garage.
MRP is not subsidized by the City and pays its full share of borrowing expenses. The funds used
by MRP for design and construction of the parking garage project represent 83.36% of the funds
borrowed on the Bonds and 70% of the SunTrust Loan.
Background on "Private Loan" and "Private Activity". $2,500,000 of the proceeds of the 2002
Loan were in turn loaned to the Developer ("Developer Loan") on June 12, 2002. The City also
entered into a Lease Agreement with the Developer on March 11, 2005 ("Developer
Agreement") whereby the Developer would operate the Garage Project and retain certain
income from the Garage Project for a term of 50 years from the opening date of the Garage
Project. Thus the Developer Agreement expires in 2057 as the Garage Project was completed in
2007. These two actions constituted an impermissible private loan and impermissible private
activity, respectively, under Section 141 of the Internal Revenue Code of 1986, as amended
("Code"), adversely affecting the governmental status of the Council Bonds. The private loan
arose immediately upon making the Developer Loan. The private activity did not arise at the
time of the Developer Agreement. It did not occur until parking rates were first charged at the
Garage Project in January of 2008.
278
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 266
South Miami
THE CITY OF PLEASANT LIVING
IRS Procedures and Negotiations. On July 13, 2010, the City, jointly with the Issuer (FMLC),
approached the Internal Revenue Service ("IRS") to seek permission to apply for a settlement
under the Voluntary Compliance Agreement Program ("VCAP") in order to preserve the tax-
exempt status of the Council Bonds and the 2009 SunTrust Loan under the Code. As the name
implies, the VCAP program involves a self -reporting of potential problems with a tax-exempt
issue or series of tax exempt issues and that is what the City undertook. The procedure is
therefore somewhat different than an IRS Examination because it is self -reported and typically
more beneficial to an issuer of tax exempt bonds. The IRS granted permission for a VCAP and
on August 13, 2010, the City and the Issuer jointly submitted a Request for Closing Agreement
Pursuant to Internal Revenue Manual Section 7.2.3.3, which outlines the VCAP procedures. An
IRS Agent was assigned to the City's VCAP request.
A series of exploratory calls commenced as the agent began to develop the case. Thereafter,
negotiations ensued to attempt to resolve all issues with the IRS and protect the status of the
Council Bonds and the 2009 Sun Trust Loan under the Code. Specifically, discussions focused
on determining any settlement amount to be paid to the IRS to resolve the matter, the
Ilanguage of the settlement agreement, and the amount of Council Bonds and 2009 SunTrust
Moan to be redeemed, or if not immediately eligible for redemption, defeased until the first
redemption date. The IRS and City of South Miami came to an agreement and due to this issue,
defeased a partial amount of the 2002A and 2006 FMLC Bonds and all of the SunTrust 2009
loan. The City's new loan which was used to due accomplish the required negotiation is the
new SunTrust 2011 loan for $7,575,000.
8B&T 2015 Loan Refinance
In 2012 the City of South Miami in conjunction with the City's Financial Advisor requested bank
loan proposals on a 15 year and 20 year basis to refund all of the City's outstanding 2001A and
7JO02A loans.
The City closed in 2015 on the refinancing loan with an attractive 17-year loan at a fixed interest
rate of 2.80%. Additionally, the loan provided the City flexibility to prepay on any payment date
with NO prepayment penalty. Based upon the interest rate of 2.80% with BB&T, the refunding
provides a present value savings of approximately $828,000 or 17% of the principal amount
refunded.
WSJ,
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 267
South Miami
THE CITY OF PLEASANT LIVING;
FLORIDA
MUNICIPAL LOAN COUNCIL
BOND 2006
FY
DATE
PRINCIPAL
INTEREST
FEES
TOTAL
BALANCE
9/30/17
10/01/16
40,000
28,959
2,000
68,959
1,270,000
04/01/17
27,959
2,000
27,959
9/30/18
10/01/17
40,000
27,959
2,000
67,959
1,230,000
04/01/18
26,959
2,000
26,959
9/30/19
10/01/18
40,000
26,959
2,000
1 66,959
1,190,000
04/01/19
25,959
2,000
25,959
9/30/20
10/01/19
45,000
25,959
2,000
70,959
1,145,000
04/01/20
25,059
2,000
25,059
9/30/21
10/01/20
45,000
25,059
2,000
70,059
1,100,000
04/01/21
24,131
2,000
24,131
9/30/22
10/01/21
50,000
24,131
2,000
74,131
1,050,000
04/01/22
23,100
2,000
23,100
9/30/23
10/01/22
50,000
23,100
2,000
73,100
1,000,000
04/01/23
22,069
2,000
22,069
9/30/24
10/01/23
55,000
22,069
2,000
77,069
945,000
04/01/24
20,934
2,000
20,934
9/30/25
10/01/24
55,000
20,934
2,000
75,934
890,000
04/01/25
19,800
2,000
19,800
9/30/26
10/01/25
60,000
19,800
2,000
79,800
830,000
04/01/26
18,563
2,000
1 18,563
9/30/27
10/01/26
60,000
18,563
2,000
78,563
770,000
04/01/27
17,325
2,000
17,325
9/30/28
10/01/27
60,000
17,325
2,000
77,325
710,000
04/01/28
15,975
2,000
15,975
9/30/29
10/01/28
65,000
15,975
2,000
80,975
645,000
04/01/29
14,513
2,000
14,513
9/30/30
10/01/29
70,000
14,513
2,000
84,513
575,000
04/01/30
12,938
2,000
12,938
9/30/31
10/01/30
70,000
12,938
2,000
82,938
505,000
04/01/31
11,363
2,000
11,363
9/30/32
10/01/31
75,000
11,363
2,000
86,363
430,000
04/01/32
9,675
2,000
9,675
9/30/33
10/01/32
80,000
9,675
2,000
89,675
350,000
04/01/33
7,875
2,000
7,875
9/30/34
10/01/33
80,000
7,875
2,000
87,875
270,000
04/01/34
6,075
2,000
6,075
9/30/35
10/01/34
85,000
6,075
2,000
91,075
185,000
04/01/35
4,163
2,000
4,163
9/30/36
10/01/35
90,000
4,163
2,000
94,163
95,000
04/01/36
2,138
2,000
2,138
10/01/36
95,000 1
2,138
2,000
97,138
0
TOTAL:
1,475,000 1
1,011,597
94,000
2,486,597
280
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 268
South(et liami
THE CITY OF PLEASANT LIVING
SUNTRUST LOAN 2011
FY
DATE
PRINCIPAL
INTEREST
TOTAL
BALANCE
2017
10/1/2016
435,000
139,122
574,122
5,580,000
4/1/2017
0
128,356
128,356
5,580,000
2018
10/1/2017
450,000
129,061
579,061
5,130,000
4/1/2018
0
118,004
118,004
5,130,000
10/1/2018
480,000
118,653
598,653
4,650,000
2019
4/1/2019
0
106,963
106,963
4,650,000
10/1/2019
495,000
107,551
602,551
4,155,000
2020
4/1/2020
0
96,102
96,102
4,155,000
10/1/2020
520,000
96,102
616,102
3,635,000
2021
4/1/2021
0
83,615
83,615
3,635,000
10/1/2021
540,000
84,075
624,075
3,095,000
2022
4/1/2022
0
71,194
71,194
3,095,000
10/1/2022
565,000
71,585
636,585
2,530,000
2023
4/1/2023
0
58,197
58,197
2,530,000
10/1/2023
590,000
58,517
648,517
1,940,000
2024
4/1/2024
0
44,871
44,871
1,940,000
10/1/2024
620,000
44,871
664,871
1,320,000
2025
F-4/1/2025
0
30,364
30,364
1,320,000
10/1/2025
645,000
30,531
675,531
675,000
2026
4/1/2026
0
15,527
15,527
675,000
2027
10/1/2026
675,000
15,612
690,612
0
TOTAL
7,S75,000
3,125,339
10,700,339
t-7---:�
CITY OF SOUTH MIAMI BUDGET FY 2019-2020
269
281
South Miami
DIE CITY OF PLEASANT LIVING
BB&T 2015 Loan Refinance
Refunding of Series 2001A and 2002A
Full Refunding of all Series 2009
17-Year Term Loan
S4,948,000
SUNTRUST
LOAN 2011
FY
DATE
PRINCIPAL
INTEREST
TOTAL
BALANCE
11/1/2016
118,000
65,898
183,898
4,589,000
2017
5/1/2017
119,000
64,246
183,246
4,470,000
11/1/2017
121,000
62,580
183,580
4,349,000
2018
5/1/2018
122,000
60,886
182,886
4,227,000
11/1/2018
126,000
59,178
185,178
4,101,000
2019
5/1/2019
128,000
57,414
185,414
3,973,000
11/1/2019
129,000
55,622
184,622
3,844,000
2020
5/1/2020
130,000
53,816
183,816
3,714,000
11/1/2020
131,000
51,996
182,996
3,583,000
2021
5/1/2021
133,000
50,162
183,162
3,450,000
2022
11/1/2021
137,000
48,300
185,300
3,313,000
5/1/2022
139,000
46,382
185,382
3,174,000
2023
11/1/2022
139,000
44,436
183,436
3,035,000
5/1/2023
141,000
42,490
183,490
2,894,000
2024
11/1/2023
141,000
40,516
181,516
2,753,000
5/1/2024
143,000
38,542
181,542
2,610,000
2025
11/1/2024
146,000
36,540
182,540
2,464,000
5/1/2025
148,000
34,496
182,496
2,316,000
2026
11/1/2025
150,000
32,424
182,424
2,166,000
5/1/2026
152,000
30,324
182,324
2,014,000
2027
11/1/2026
154,000
28,196
182,196
1,860,000
5/1/2027
157,000
26,040
183,040
1,703,000
2028
11/1/2027
161,000
23,842
184,842
1,542,000
5/1/2028
163,000
21,588
184,588
1,379,000
2029
11/1/2028
166,000
19,306
185,306
1,213,000
5/1/2029
169,000
16,982
185,982
1,044,000
2030
11/1/2029
169,000
14,616
183,616
875,000
5/1/2030
172,000
12,250
184,250
703,000
2031
11/1/2030
172,000
9,842
181,842
531,000
5/1/2031
175,000
7,434
182,434
356,000
2032
11/1/2031
177,000
4,984
181,984
179,000
5/1/2032
179,000
2,506
181,506
0
TOTAL
4,948,000
1,290,237
6,238,237
282
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 270
( 4201- )
(0
South Miami
THE CITY OF PLEASANT LIVING
DEBT FUND SCHEDULE
FISCAL YEAR 2019-2020
BALANCE
PRINCIPLE
INTEREST
FEES
PAYMENT
BALANCE
FMLC Series 2006
South Miami Parking
$1,190,000
$45,000
$51,019
$4,000
$100,019
$1,145,000
Garage
SunTrust 2011 Loan
Refinance South Miami
$4,650,000
$495,000
$203,652
$0
$698,652
$4,155,000
Parking Garage
BB&T 2015 Loan
$3,973,000
$259,000
$116,592
$0
$375,592
$3,714,000
Refinance
TOTAL
$9,813,000
$799,000
$371,263
$4,000
$1,174,263
$9,014,000
CITY OF SOUTH MIAMI BUDGET FY 2019-2020
271
283
South Miami
THE CITY Of PLEASANT I IVINC,
DEBT SERVICE FUND
CITY OF SOUTH MIAMI FUND 201
ACCOUNT
ACTUAL
ACTUAL
BUDGET
ESTIMATE
CM RECOM
ACCT NO CLASSIFICATION
FY 16/17
FY 17/18
FY 18/19
FY 18/19
FY 19/20
BEGINNING FUND BALANCE
-62,985
-61,784
2,053
2,053
5,553
REVENUES
2010000 3612000 INTEREST INCOME
2010000 3669000 S. HOSP FOUNDATION
2010000 3669300 RICHMAN PROP LN PMT
2010000 3811100 TRANSFER IN FROM GF
TOTAL REVENUE
EXPENDITURES
2011410 5197110 DEBT PRINCIPLE
2011410 5197210 DEBTINTEREST
2011410 5197310 DEBT OTHER COST
TOTAL DEBT SERVICE
ENDING FUND BALANCE
2,148
3,614
2,000
4,000
2,000
142,736
144,125
145,246
145,246
141,421
721,481
723,606
703,409
703,409
639,772
315,000
390,027
329,345
329,345
391,070
1,181,365
1,261,372
1,180,000
1,182,000
1,174,263
722,000
768,000
774,000
774,000
799,000
456,917
427,017
402,000
402,000
371,263
1,247
2,518
4,000
2,500
4,000
1,180,164
1,197,535
1,180,000
1,178,500
1,174,263
-61,784 2,053 2,053 5,553 5,553
284
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 272
I11'
South Miami
THE CT' OF PLEASANT WING
CAPITAL IMPROVEMENT PROGRAM FUND
CITY OF SOUTH MIAMI FUND 301
Mission and Responsibilities:
The purpose of the Capital Improvement Fund is to establish and cover multi -year expenditures
of major capital projects and expenditures for all General Government programs. The adopted
Capital Improvement Projects expenditures are identified on the Five —Year Capital
Improvement Project listing within the Capital Improvement Program section of this budget.
The Capital Improvement Fund finances the General Government's Capital Improvement
Projects (CIP) as outlined and listed in the City's Five -Year Financial Forecast for the years 2015-
2019 as listed in the Capital Improvement Program of this document. The City generally defines
a Capital Improvement Project (CIP) to be any project, which possesses the following
characteristics:
1. Exceeds an estimated cost of $5,000
2. Has an estimated useful life of 3 years or more
The CIP Fund receives transfers from the General Fund based on the long-term capital budget
seeds of the various City Departments and the Recreation programs. Revenues may also
nclude transfers from other financial sources and investment interest. For years prior to FY
2012, the City would incorporate into the Departmental budget expenses related to Capital
mprovements for various General Government Programs. For years 2012 and forward, general
`und CIP expenditures are made directly from the CIP fund, providing more clarity to the
audgeting process.
285
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 273
SouthfMiami
Tfif CITY OF PLEASANT LIVING
CAPITAL IMPROVEMENT PROGRAM FUND
CITY OF SOUTH MIAMI FUND 301
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
ACCT NO ACCOUNT CLASSIFICATION FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
BEGINNING FUND BALANCE
816,531 1,586,887 2,290,777 2,290,777 758,029
REVENUES
3010000 3811000 TRANSFER FROM GENERAL FUND 1,929,198 2,497,717 1,319,392 1,319,392 1,991,971
TOTAL REVENUE 1,929,198 2,497,717 1,319,392 1,319,392 1,991,971
EXPENSES
3011340 S136430 OPERATING EQUIPMENT
3011410 5136430 FINANCE EQUIPMENT
3011410 5136440 FINANCE VEHICLES
3011610 5246440 BUILDING VEHICLES
3011620 S246430 EQUIPMENT OPERATING
3011640 S246440 CODE VEHICLES
3011720 5346440 SOLID WASTE VEHICLES
3011730 5414625 LANDSCAPE MAINTENANCE
3011730 S416450 CAPITAL IMPROVEMENT
3011790 5196440 ENGINEERING VEHICLES
3011790 5196450 CAPITAL IMPROVEMENT
3011910 S216440 POLICE VEHICLES
3011910 5216450 CAPITAL IMPROVEMENT
3012000 5726440 PARKS VEHICLES
3012000 5726450 PARKS & REC IMPROVEMENT
3012010 5726450 CAPITAL IMPROVEMENT
3012020 5726450 CAPITAL IMPROVEMENT
3012030 5726450 CAPITAL IMPROVEMENT
TOTAL CAPITAL EXPENSES
3011310 5139920 GENERAL CONTINGENCY
OTHER FUNDING SOURCES
TOTAL FUND EXPENSES
ENDING FUND BALANCE
109,216
59,026
100,000
99,916
0
39,988
187,526
50,000
49,148
50,000
8,300
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
574,951
288,000
268,343
505,000
0
0
0
0
0
35,124
68,950
215,000
53,220
250,000
0
0
0
0
30,000
264,359
198,624
1,200,000
605,851
585,000
305,328
223,316
332,000
332,000
350,000
0
0
30,000
6,736
0
8,364
30,573
73,000
70,819
5,000
364,505
432,448
1,347,000
1,176,919
865,000
0
0
0
0
0
23,658
18,413
155,000
189,188
85,000
-
-
0
0
25,000
1,1S8,842
1,793,827
3,790,000
2,852,140
2,750,000
0 0
0 0
0 0
0 0
0
0
1,158,842 1,793,827 3,790,000 2,852,140 2,750,000
1,586,887 2,290,777-179,831 758,029
CITY OF SOUTH MIAMI BUDGET FY 2019-2020
0
286
274
7CASoutiami
Tl if CITY OF PLEASANT LIVING
301-1410-513-6430 New Pay Stations 50,000
50,000
301-1720-541-6440
Garbage Truck
295,000
Trash Crane
180,000
F150 Vehicle PW Administration
30,000
TOTAL
505,000
301-1730-541-6450
Landscape Sunset Drive (US1 to 69th Ave)
200,000
Holiday Lighting
50,000
TOTAL
250,000
301-1790-519-6450
Misc. Traffic Calming
25,000
Manor Lane Roadway and Sidewalk Design
175,000
City Welcome Signs
250,000
City Hall A/C
15,000
Solar for Public Works Building
20,000
Downtown LED Parking signs
100,000
585,000
301-1790-519-6440
F150 Vehicle for PW Construction & Engineering
30,000
TOTAL
30,000
301-1910-521-6440
8 Police Vehicles and Equipment
350,000
TOTAL
350,000
301-2000-572-6440
Courtpack Roller
5,000
TOTAL
5,000
301- 2000-572-
Citywide Parks Improvement -Miscellaneous
6450
50,000
Citywide Parks Master Plan - Improvements
50,000
Citywide Park Playground PIP Rubber Surface
(Dante,Fuchs & Palmer and Murray)
200,000
Citywide ADA Transition Plan Improvements
50,000
Fuchs Park: Lake Perimeter Asphalt Trail
200,000
Dante Fascell Park -Tennis Court Light
250,000
Dante Fascell Park- 2 additional tennis courts
50,000
Misc. Park Furniture
15,000
TOTAL
865,000
287
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 275
South (emami
THE CITY OF PLEASANT LIVING
301-2020-572-64$0 GB Community Center- Solar
GB Community Center- Insulation Study
TOTAL
301-2030-572-6450 Solar for Pool
TOTAL OF ALL
35,000
50,000
85,000
25,000
25,000
2,750,000
288
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 276
South Miami
THE CITY OF PLEASANT LIVING
EMERGENCY RESERVE FUND
CITY OF SOUTH MIAMI FUND 051
When the City's Comprehensive Financial Report was issued for FY 1994/95, the Auditors,
Sharpton, Brunson and Company recommended the creation of a Contingency Reserves Fund to
be funded from the cash carryover balance in the General Fund.
The City Administration reviewed the Auditor's recommendation and considered it to be feasible
and beneficial to the City's financial stability; and the Contingency Reserves Fund was created by
Resolution No. 7796-9831 with a balance of $1,000,000 to be maintained at all times.
The City Administration adopted a policy that would restrict the use of this fund to catastrophes
and other unscheduled emergencies; and on September 2nd, 2001 the City Commission changed
the policy via Resolution No.145-01-11293 to provide for a Contingency Reserves Fund of no less
than 10% of the budget.
On July 29, 2008 the City of South Miami established Article V Section 2-47 entitled "Emergency
Reserve Fund" under City Code of Ordinances 23-08-1958 as part of a Cash Management Policy
requiring the City to maintain Emergency Reserves Funds no less than 10% of the budget. Since
then, City Manager strongly recommended, and the 2014 Commission funded, the full amount
recommended by Government Financial Officers Association (GFOA) of 25%; 12.5% for budget
uncertainties and 12.5% for emergency response.
289
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 277
SouthfMiami
THE CITY OF PLEASANT LIVING
EMERGENCY RESERVE FUND
CITY OF SOUTH MIAMI FUND 051
ACTUAL
ACTUAL
BUDGET
ESTIMATE
CM RECOM
ACCT NO
ACCOUNT CLASSIFICATION
FY 16/17
FY 17/18
FY 18/19
FY 18/19
FY 19/20
BEGINNING FUND BALANCE
4,592,865
4,198,746
3,461,905
3,461,905
5,794,216
REVENUES
0510000
3694605
FEMA HURICANE IRMA REIMB
0
0
1,065,810
2,101,087
0
0510000
3811000
TRANSFER FROM GEN FUND
56,925
0
222,800
0
0
0510000
3612000
INTEREST INCOME
35,047
38,213
36,000
36,000
36,000
0510000
3699201
MISCELLANEOUS OTHERS
0
0
0
195,224
0
TOTAL REVENUE
91,972
38,213
1,324,610
2,332,311
36,000
EXPENSES
0511310
5133450
CONTRACTUAL SERVICES
27,275
35,145
0
0
0
0511710
5195210
SUPPLIES
1,502
0
0
0
0511730
5413450
CONTRACTUAL SERVICES
450,928
725,126
0
0
0
0511790
5193450
CONTRACTUAL SERVICES
0
14,316
0
0
0
0511910
5215210
SUPPLIES
6,220
467
0
0
0
0512000
5725210
SUPPLIES
166
0
0
0
0
OTHER FINANCING SOURCES
486,091
775,054
0
0
0
TOTAL FUND EXPENSES
486,091
775,054
0
0
0
ENDING FUND BALANCE
4,198,746 3,461,905 4,786,515 5,794,216 5,830,216
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 278
South Miami
THE CITY OF PLEASANT LIVING
STATE FORFEITURE FUND
CITY OF SOUTH MIAMI FUND 608
The State Forfeiture Fund manages funds collected through the Florida Contraband Forfeiture
Act. Florida Statute 932.701 through 932.707 authorizes municipalities to seize assets, including
cash, personal property and real property used in violation of the Florida Contraband Forfeiture
Act. The funds may be used for educational purposes, Drug Abuse Resistance Education (DARE)
programs or the purchase of equipment used in police operations. This fund was established to
account for proceeds collected under the provisions of the Florida Contraband Forfeiture Act.
STATE FORFEITURE FUND
CITY OF SOUTH MIAMI FUND 608
ACTUAL
ACTUAL
BUDGET
ESTIMATE
CM RECOM
ACCT NO
ACCOUNT CLASSIFICATION
FY 16/17
FY 17/18
FY 18/19
FY W19
FY 19/20
BEGINNING
FUND BALANCE
79,015
68,072
68,806
68,806
69506
REVENUES
6080000 3511000
CONFISCATED REVENUE
0
0
0
0
0
6080000 3612000
INTEREST INCOME
557
734
0
700
700
TOTAL REVENUE
557
734
0
700
700
EXPENSES
6081910 5215210
INVESTIGATIVE INITIATIVES
11,500
0
30,000
0
30,000
TOTAL OPERATING EXPENSES
11,500
0
30,000
0
30,000
TOTAL EXPENSES
11,500
0
30,000
0
30,000
ENDING FUND BALANCE
68,072
68,806
38,806
69,506
40,206
291
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 279
South Miami
II If CITY OF PLEASANT LIVING
FEDERAL FORFEITURE FUND
CITY OF SOUTH MIAMI FUND 615
BACKGROUND
The Department of Justice Asset Forfeiture Program (the Program) is a nationwide law
enforcement initiative that removes the tools of crime from criminal organizations, deprives
wrongdoers of the proceeds of their crimes, recovers property that may be used to compensate
victims, and deters crime. The most important objective of the Program is law enforcement.
Equitable sharing further enhances this law enforcement objective by fostering cooperation
among federal, state, and local law enforcement agencies. The Attorney General shall assure
that any property transferred to a State or local law enforcement agency:
A. has a value that bears a reasonable relationship to the degree of direct participation of
the State or local agency in the law enforcement effort resulting in the forfeiture, taking
into account the total value of all property forfeited and the total law enforcement
effort as a whole; and with respect to the violation of law on which the forfeiture is
based; and
B. will serve to encourage further cooperation between the recipient State or local agency
and Federal law enforcement agencies
The Forfeiture funds obtained from the Federal Government are limited in its use. Sharing must
be used to increase or supplement the resources of the receiving state or local law enforcement
agency or any other ultimate recipient agency. Shared resources shall not be used to replace or
supplant the appropriated resources of the recipient but may include these permissible uses:
• Law enforcement • Asset accounting and tracking
investigation • Language assistance services
• Law enforcement training
• Law enforcement and
detention facilities
• Law enforcement equipment
• Law enforcement travel and
transportation
• Law enforcement awards and
memorials
• Drug and gang education and
awareness programs
• Pro rata funding
CITY OF SOUTH MIAMI BUDGET FY 2019-2020
• Transfers to other law
enforcement agencies
• Support of community -based
programs
• Cash transfers to community -
based programs are not
permitted
• Windfall situations
280
292
South Miami
THE CITY OF PI. EASAn 111% 1 %L,
FEDERAL FORFEITURE FUND
CITY OF SOUTH MIAMI FUND 615
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOMM
ACCT NO ACCOUNT CLASSIFICATION FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
BEGINNING FUND BALANCE
REVENUES
INTERGOVERNMENTAL
6150000 3511000 REVENUES
6150000 3612000 INTEREST INCOME
6150000 3699200 OTHER MISC REVENUES
TOTALREVENUE
1,753, 559 1,528,703 1,552,444 1,552,444 1,405,220
45,353
141,672
0
0
0
12,588
16,702
16,000
16,000
16,000
29,970
1,914
30,000
30,000
30,000
87,911
160,288
46,000
46,000
46,000
EXPENSES
6151910
5211410
OVERTIME SPECIAL UNIT
15198
0
50000
0
0
61SI910
5211414
OVERTIME SPECIAL UNIT
0
D
50000
0
0
TOTAL PERSONNEL EXPENSES
15,198
0
100,000
0
0
6151910
5213450
CONTRACTUAL SERVICES
24,140
91,959
82,224
77,224
124,500
6151910
5214070
TRAVEL & PER DIEM
3,892
12,380
30,000
21,000
30,000
LEASE PURCHASE-POL
6151910
5214450
VEHICLE
19,033
13,256
50,000
25,000
50,000
6151910
5215205
COMPUTER EQUIPMENT
167,354
18,169
30,000
30,000
30,000
6151910
5215210
SUPPLIES
30,050
83
20,000
0
55,000
6151910
5215220
UNIFORMS
0
700
32,000
0
32,000
TOTAL OPERATING EXPENSES
244,469
136,547
244,224
153,224
321,500
615191.3
5216430
OPERATING EQUIPMENT
53,100
0
0
0
0
6151910 5216440 INFRASTRUCTURE 0 0 90,000 40,000 50,000
TOTAL CAPITAL OUTLAY 53,100 0 90,000 40,000 50,000
TOTAL EXPENSE 312,767 136,547 434,224 193,224 371,500
ENDING FUND BALANCE 1,528,703 1,552,444 1,164,220 1,405,220 1,079,720
293
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 281
South Miami
THE CITY OF PLEASANT LIVING
GLOSSARY
A Account. A term used to identify an individual asset, liability, expenditure control,
revenue control, encumbrance control, or fund balance.
Accounting System. The total structure of records and procedures which discover,
record, classify, summarize, and report information on the financial position and
results of operations of a government or any of its funds, fund types, balanced
account groups, or organizational components.
Accrual Basis of Accounting. The method which records revenues when earned
(whether or not cash is then received) and records expenditures when goods or
services are received (whether or not cash is disbursed at that time)
Ad Valorem Tax. Property taxes calculated as a percentage of the value of real or
personal property. The percentage is expressed in mils (thousandths of dollars).
Appropriation. The authorization by the governing body to make payments or incur
obligations for specific purposes.
Appropriated Fund Balance. The amount of surplus funds available to finance
operations of that fund in a subsequent year or years.
Assessed Value. A valuation set upon real estate by Miami -Dade County Property
Appraiser as a basis for levying real property taxes (Ad Valorem Tax).
Asset. Resources owned or held by a government, which have monetary value.
B Balanced Budget. Occurs when planned expenditures equal anticipated revenues. In
Florida, it is a requirement that the budget submitted to the City Commission be
balanced.
Balance Sheet. The basic financial statement, which discloses the assets, liabilities,
and equities of an entity at a specified date in conformity with GAAP.
Bond. A written promise to pay a designated sum of money (the principal) at a
specific date in the future, along with periodic interest at a specific rate. The
payment on bonds are identified as Debt Service. Bonds are generally used to obtain
long-term financing for capital improvements.
Bond Funds. Resources derived from issuance of bonds for specific purposes and
related Federal project grants used to finance capital expenditures.
294
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 282
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THE CITY OF PLEASANT LIVING
Bond Rating. A rating (made by an established bond rating company) from a schedule
of grades indicating the probability of timely repayment of principal and interest on
bonds issued.
Budget (operating). A plan of financial operation embodying an estimate of proposed
expenditures for a given fiscal year and the proposed means of financing them
(revenue estimates). The term is also used for the officially authorized expenditure
ceilings under which a government and its departments operate.
Budget Document (Program and Financial Plan). The official written statement
prepared by the City staff reflecting the decisions made by the Commission in their
budget deliberations.
Budget Ordinance. The schedule of revenues and expenditures for the upcoming
fiscal year by fund, which is adopted by the City Commission each year.
Budgetary Basis. This refers to the basis of accounting used to estimate financing
sources and uses in the budget. This generally takes one of three forms: GAAP, cash,
or modified accrual.
Budget Message. A general discussion of the proposed budget written by the City
Manager to the City Commission.
Budget Schedule. The schedule of key dates which a government follows in the
preparation and adoption of the budget.
C CAFR. Comprehensive Annual Financial Report.
CALEA. Commission Accreditation of Law Enforcement Agencies.
Capital Improvement Program. A projection of capital (long-lived and significant)
expenditures over the coming five years. The method of financing is also indicated.
Capital Improvement Fund. An account used to segregate a portion of the
government's equity to be used for future capital program expenditures. The
amount of capital reserve is roughly equal to the government's annual equipment
depreciation and an amount identified as being needed for future capital acquisition.
Capital Outlay. Fixed assets, which have a value of $1,000 or more and have a useful
economic lifetime of more than one year; or assets of any value if the nature of the
item is such that it must be controlled for custody purposes as a fixed asset.
Capital Project. Major construction, acquisition, or renovation activities, which add
value to a government's physical assets or significantly increase their useful life. Also 295
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 283
SouthfMiami
THE CITY OF Pl FASAKT l IVING
called capital improvement.
Capital Projects Budget. A fiscal year budget for capital expenditures, i.e. items or
projects of significant value with a probable life of one or more years, and the means
of financing them.
CIT. Crisis Intervention Training.
CITT. Citizen's Independent Transportation Trust.
Consumer Price Index (CPI). A statistical description of price levels provided by the
U.S. Department of Labor. The index is used as a measure of the increase in the cost
of living (i.e., economic inflation).
Contingency Account. An appropriation of money set aside for unexpected expenses.
The amount needed is transferred by City Commission action to supplement the
appropriate expenditure account.
Contractual Services. Services rendered to a government by private firms, individuals,
or other governmental agencies. Examples include utilities, rent, maintenance
agreements, and professional consulting services.
County Wide Service Area. As the area wide government, Miami -Dade County has
the responsibility to provide certain services to all residents. The countywide
services include: public health care, sheriff, jails, courts, mass transportation,
environmental protection, certain parks and public works activities, elections, tax
collection, property appraisal and social service programs. The revenue to pay for
countywide services comes from property and gas taxes, licenses, charges for
services, intergovernmental aid, fines and forfeitures, transfers and interest earnings.
CP. Capital Projects.
D Debt Service Fund. Fund used to account for the accumulation of resources for and
payment of general long term debt principal, interest, and related costs. The
payment of principal and interest on borrowed funds.
Department. A major administrative division of the City, which indicates overall
management responsibility for an operation or a group of related operations within a
functional area. A Department usually has more than one program and may have
more than one fund.
Disbursement. The expenditure of monies from an account.
Distinguished Budget Presentation Awards Program. A voluntary award program
296
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 284
South Miami
THE CITY OF PLEASANT LIVING
administered by the Government Finance Officers Association to encourage
governments to prepare effective budget documents.
E EAR. Evaluation and Appraisal Report.
Employee (or Fringe) Benefits. Contributions made by a government to meet
commitments or obligations for employee fringe benefits. Included are the
government's share of costs for Social Security and the deferred compensation,
medical, and life insurance plans.
Encumbrance. Commitments of funds for contracts and services to be performed.
When encumbrances are recorded, available appropriations are correspondingly
reduced.
Enterprise Fund. Funds established to account for operations, which are financed and
operated in a manner similar to private enterprises. The intent is that the expense of
providing services to the public on a continuing basis (including depreciation) be
financed or recovered primarily through user fees.
Estimated Revenues. Projections of funds to be received during the fiscal year.
Expenditure. The cost of goods delivered or services provided, including operating
expenses, capital outlays, and debt service. Includes such things as paying salaries of
police, fire and others, purchasing materials, electricity, water and gas and making
long-term debt payments.
F Final Budget. Term used to describe revenues and expenditures for the upcoming
year beginning October 1st and ending September 30th.
Financial Policy. A government's policies with respect to revenues, spending, and
debt management as these relate to government services, programs and capital
investments. Fiscal policy provides an agreed -upon set of principles for the planning
and programming of government budgets and their funding.
Fiscal Year. The 12-month period to which the annual budget applies. The City's
fiscal year begins October 1st and ends on September 30th.
Fixed Assets. Assets of long-term character that are intended to continue to be held
or used, such as land, building, machinery, furniture, and other equipment.
Franchise. A special privilege granted by a government permitting the continuing use
of public property, such as city streets, and usually involving the elements of
297
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 285
South Miami
THE CITY Of PLEASANT LIVING
monopoly and regulation.
Franchise Fees. Fees levied by the City in return for granting a privilege, which
permits the continual use of public property such as city streets, and usually involves
the elements of monopoly and regulation.
Fund. An independent fiscal and accounting entity with a self -balancing set of
accounts. Funds are established to attain certain objectives or to simply segregate
activities. Examples are the Refuse Collection and Recycling Fund and the
Stormwater Utility Fund.
Fund Balance. The excess of assets over liabilities for a fund. A negative fund balance
is sometimes called a deficit.
G GAAP. Generally Accepted Accounting Principles. Uniform minimum standards for
financial accounting and recording, encompassing the conventions, rules, and
procedures that define accepted accounting principles.
General Fund. The fund that is available for any legal authorized purpose and which
is therefore used to account for all revenues and all activities except those required
to be accounted for in another fund. Note: The General Fund is used to finance the
ordinary operations of a governmental unit. The entity receives revenue from a
specific source and spends it on specific activities.
General Ledger. A book, file, or other device, which contains the accounts needed to
reflect the financial position and the results of operations of an entity. In double
entry bookkeeping, the debits and credits in the general ledger are equal; therefore,
the debit balances equal the credit balances.
General Obligation Bonds. Bonds for the payment of which the full faith and credit of
the issuing government are pledged. In issuing its general obligation bonds, the City
of South Miami pledges to levy whatever property tax is needed to repay the bonds
for any particular year. General Obligation Bonds cannot be issued without voter
approval and are usually issued with maturities of between 15 and 30 years.
GF. General Fund.
GFOA. Government Finance Officers Association.
Goal. An attainable target for an organization. An organization's vision of the future.
Goals and Objectives. A narrative in each department which establishes a program of
non -routine, or especially emphasized, intentions and tasks for each City Department
298
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 286
South(Omiami
THE CITY OF PLEASANT LIVING
or sub -department during a one-year period. It is not necessarily a fiscal period.
GOB. General Obligation Bond.
Grant. A contribution by one governmental unit to another. The contribution is
usually made to aid in the support of a specified function (for example, education),
but it is sometimes also for general purposes.
Infrastructure. The physical assets of a government (e.g., streets, water, sewer, public
buildings and parks).
Inter -fund Transfer. Equity transferred from one fund to another.
Intergovernmental Revenue. Funds received from federal, state, and other local
governmental sources in the form of grants and shared revenues.
L Liabilities. Debts or other legal obligation arising out of transactions in the past,
which must be liquidated, renewed, or refunded at some future date. This term does
not include encumbrances.
Line Item. A specific item defined by detail in a separate account in the financial
records. Revenue and expenditure justifications are reviewed, anticipated and
appropriated at this level.
LTG. Long Term Goals.
M Mil of Tax. A rate of tax equal to $1 for each $1,000 of assessed property value. So if
your house has a taxable value of $50,000 and the millage rate is 1, then you would
pay $50 in taxes, and if the millage rate is 10, then you would pay $500 in taxes.
Millage Rate. One mil equals $1 of tax for each $1,000 of property value. The millage
rate is the total number of mils of tax assessed against this value.
Modified Accrual Accounting. A basis of accounting in which revenues are recorded
when collectable within the current period or soon enough thereafter to be used to
pay liabilities of the current period, and expenditures are recognized when the
related liability is incurred.
N Non -Departmental Appropriations (Expenditures). The costs of government services
or operations which are not directly attributable to City Departments.
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 287
SouthfMiami
TFIF CITY OF PLFASANT LIVING
O Objective. A specific measurable and observable activity, which advances the
organization toward its goal.
Objects of Expenditure. Expenditure classifications based upon the types or
categories of goods and services purchased.
Obligations. Amounts which a government may be legally required to meet out of its
resources. They include not only actual liabilities, but also encumbrances not yet
paid.
Operating Budget. The City's financial plan which outlines proposed expenditures for
the coming fiscal year and estimates the revenues which will be used to finance
them.
Operating Revenue. Funds that the government receives as income to pay for
ongoing operations. It includes such items as taxes, fees from specific services,
interest earning, and grant revenues. Operating revenues are used to pay for day to
day services.
Ordinance. A formal legislative enactment by the City Commission of South Miami. A
law.
OSHA. Occupation Safety and Health Administration.
P Personal Services. Expenditures for salaries, wages, and related employee benefits.
Policy. A plan, course of action or guiding principle, designed to set parameters for
decisions and actions.
Productivity. A measure of the service output of City programs compared to the per
unit of resource input invested.
Programs and Objectives. The descriptions of the structure, purposes, activities, tasks
and volumes or frequencies of each organizational unit shown in the budget. The
period spans the fiscal year.
Property Tax Rate. A tax based on the value of the property. It is also called an Ad
Valorem tax. The tax is determined by multiplying the taxable value of the property
by the millage rate. So if your house has a taxable value of $300,000 and the millage
rate is 1, then you would pay $300 in taxes, and if the millage rate is 10, then you
would bay $3,000 in taxes.
300
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 288
South Miami
THE CITY OF PLEASANT LIVING
R Reserve. An account used either to set aside budgeted revenues that are not
required for expenditure in the current budget year or to earmark revenues for a
specific future purpose.
Revenue. Money that the City of South Miami receives from a variety of sources such
as property taxes, permits and fees, utility and sales taxes, charges for services,
grants, franchise fees and license fees that it uses to pay for service delivery and
other items.
Risk Management. The identification and control of risk and liabilities incurred by a
local government to conserve resources from accidental loss.
Rollback Millage Rate. The millage necessary to raise the same amount of Ad
Valorem tax revenue as the previous year, excluding taxes from new construction. It
represents the millage rate level for no tax increase.
S Special Assessment. A compulsory levy made against certain properties to defray
part or all of the cost of a specific improvement or service deemed to primarily
benefit those properties. All tax-exempt property in the affected area will also have
to pay the special assessment.
STG. Short Term Goals.
Surplus. The use of the term "surplus" in governmental accounting is generally
discouraged because it creates a potential for misleading inference. Undesignated
fund balance is used instead. The concept of "net worth" in commercial accounting
is comparable to "fund balance" in government accounting. That portion of the fund
balance, which is not reserved for specific purposes or obligations is called the
undesignated fund balance: it is the true "surplus".
SW. Stormwater.
T Tax Base. Total assessed valuation of real property within the City.
Tax Levy. The total amount to be raised by general property taxes for purposes
specified in the Tax Levy Ordinance.
Tax Rate. The amount of tax levied for each $1,000 of assessed valuation.
Taxing Limit. The maximum rate at which the City may levy a tax, which for Florida
municipalities is 10 mils, or $10 per thousand dollars of assessed value.
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 289
South Miami
THE CITY OF PLEASANT !-IVING
TF. Transportation Fund.
TRIM. Truth in millage (section 200.065, Florida Statute).
U Undesignated Fund Balance. That portion of the fund balance available for use in
subsequent budgets. The term is preferable over the commonly used and ill-defined
"surplus."
User Fee. Charges for specific services provided only to those paying such charges.
Examples would be stormwater utility and refuse collection, disposal and recycling.
Utility Taxes. Municipal charges levied by the City on every purchase of a public
service within its corporate limits. Public service includes electricity, gas, fuel oil,
water, and telephone service.
W Workload Indicators. An indication of the output of a department. It may consist of
transactions, products, events, services or persons served.
302
CITY OF SOUTH MIAMI BUDGET FY 2019-2020 290
South Miami
THE CITY OF PLEASANT LIVING
City of South Miami
6130 Sunset Drive
Miami, FL33143
305-663-6343
www.southmiamifl.gov
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI BUDGET FY 2019-2020
291
303
MIAMI DAILY BUSINESS REVIEW
Published Daily except Saturday. Sunday and
Legal Holidays
Miami. M..iDsde County Florda
STATE OF FLORIDA
COUNTY OF MIAMI-DADE:
Before the undersigned authority personally appeared
GUILLERMO GARCIA, who on oath says that he or she is the
DIRECTOR OF OPERATIONS, Legal Notices of the Miami Daily
Business Review fhJa Miami Review, a daily (except
Saturday. Sunday and Legal Holidays) newspaper,
published at Miami in Miami -Dade County, Florida; that the
attached copy of advertisement, being a Legal Advertisement
or Notice in the matter of
CITY OF SOUTH MIAMI - SECOND BUDGET HEARINGS - FY
2019/2020
in the XXXX Court,
was published in said newspaper in the issues of
09/13/2019
Arrant further says mat the said Miami Daily Business
Review is a newspaper published at Miami, in said Miami -Dade
County. Florida and that the said newspaper has heretofore
been continuously published in said Miami -Dade County, Florida
each day (except Saturday, Sunday and Legal Holidays) am!
has been entered as second Uass mail matter at the post
office in Miami in said Miami -Dade County, Florida. for a penod
of one year next preceding the first publication of the attached
copy of advertisement, and arrant further says that he or she
has neither paid nor promised any person, firm or corporation
any discount rebate, commission or refund for me purpose of
securing this advertisement for publication In the said
GUILLERMO GARCIA personally known to me
.••'M �;, BARBARATHOMAS
":`• fi. Commission 8 GG 121171
./a Expires November 2, 2021
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CITY OF SOUTH MIAMI
NOTICE OF SECOND BUDGET HEARINGS
(FY 201912020)
NOTICE IS HEREBY given that the City Commission of the City of South
Miami, Florida will conduct Public Hearings at its Special City Commission
meeting scheduled for Wednesday, September 25, 2019 beginning at 7:00 p.m,
in the City Commission Chambers, 6130 Sunset Drive, to consider the following
ordinances on second reading:
An Ordinance of the City of South Miami, located in Miami -Dade
County, Florida, approving a tentative millage rate for the fiscal
year commencing October 1, 2019, through September 30, 2020
('fiscal year 2019/2020') which amount may be amended at the fast
or second reading, and approving and enacting the final millage
rate of the City on second reading.
An Ordinance of the City of South Miami ('City'), located in
Miami -Dade County, Florida, approving a proposed budget for the
City for the fiscal year commencing October 1, 2019, through
September 30, 2020, which amount may be amended at the first
or second reading of this Ordinance, and approving and enacting
the final budget on second re ading.
If you have any inquiries, please contact the Finance Department at
(305) 663-6343.
ALL interested parties are Invited to attend and will be heard.
Nkenga A. Payne, CIVIC
City Clerk
Pursuant to Florida Statutes 286.0105, the City hereby advises the pulayc
that If a person decides to appeal any decision made by this Board. Agency
or Commission with respect to any matter considered at its meeting or
hearing, he or she will need a record of the proceedings, and that for such
purpose, affected person may need to ensure that a verbatim record of the
proceedings is made which record includes the testimony and evidence
upon which the appeal is to be based.
9/13 19-111/0000425593M
KIM