Res No 106-19-15378RESOLUTION NO.: 1 06-19-1 5378
A Resolution authorizing the City Manager to expend an amount not to exceed
$11,850 for Coda Roofing to remove the current roof and install a new roof at
the Police Department first floor located at 6130 SW Sunset Drive.
WHEREAS, the existing roof is approximately 25 years old and experiencing damage due
to numerous leaks; and
WHEREAS, the useful life of the roof has been exceeded and is deteriorating daily; and
WHEREAS, the roof leaks have also caused interior damage due to water intrusion; and
WHEREAS, the proposal includes the permit, inspections, removal of the existing roof,
installation and a 5-year manufacturer warranty.
WHEREAS, the City obtained quotes from 3 different sources and Coda Roofing was the
most responsive bidder.
WHEREAS, the expenditure shall be charged to departmental Capital Improvements
account number which has a current balance of $before this request.
NOW, THEREFORE, BE IT RESOLVED THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, FLORIDA:
Section 1. The City Manager is authorized to expend an amount not to exceed $11,850
for Coda Roofing to remove the current roof and install a new roof at the police Department first
floor.
Section 2. Severability. If any section, clause, sentence, or phrase of this resolution is for
any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding shall
not affect the validity of the remaining portions of this resolution.
Section 3. Effective Date: This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 20th day of August 2019.
ATTEST: APPROVED:
/y01j--C�
CITY CLE K MAY R
READ AND APPROVED AS TO FORM,
COMMISSION VOTE:
5-0
LANGUAGE, GA ITYAND
Mayor Stoddard:
Yea
REOF
Vice Mayor Harris:
Yea
Commissioner Gil:
Yea
Commissioner Liebman: Yea
Commissioner Welsh: Yea
Agenda item No:5.
City Commission Agenda item Report
Meeting Date: August 20, 2019
Submitted by: Valerie Holland
Submitting Department: Public Works & Engineering
Item Type: Resolution
Agenda Section:
Subject:
A Resolution authorizing the City Manager to negotiate and enter into a contract with Coda Roofing for an
amount not to exceed $11,850 to remove the current roof and install a new roof at the Police Department. 3/5
(City Manager -Public Works)
Suggested Action:
Attachments:
PD First Floor New Roof- Memo.docx
PD First floor New Roof-Reso.docx
Quote 1 Coda Roofing PD.pdf
Quote 2 Garp Construction Group Inc PD Roof.pdf
Quote 3 SR Springer Roofing PD Roof. pdf
CITY OF SOUTH MIAMI
South Miami OFFICE OF THE CITY MANAGER
TFIF CITY OF PLEASANT LIVING INTER -OFFICE MEMORANDUM
To: The Honorable Mayor & Members of the City Commission
FROM: Steven Alexander, City Manager
DATE: August 20, 2019
SUBJECT: A Resolution authorizing the City Manager to expend an amount not to exceed
$1 1,850.00 for Coda Roofing to remove the current roof and install a new
roof at the Police Department first floor located at 6130 Sunset Drive.
BACKGROUND: The existing roof is approximately 25 years old and experiencing damage due
to numerous leaks. The useful life of the roof has been exceeded and is
deteriorating daily. The roof leaks have also caused interior damage due to
water intrusion. The proposal includes the permit, inspections, removal of the
existing roof, installation and a 5-year manufacturer warranty.
AMOUNT:
ACCOUNT:
The City obtained quotes from 3 different sources and Coda Roofing was the
most responsive bidder.
Below you will find a breakdown of the quotes provided:
Coda Roofing
$11,850
Garp Construction Group Inc.
$13,500
Springer Roofing
$20,800
Not to exceed $1 1,850
Account No.: 301-1790-519-6450 (Capital Improvements) has a current
balance of $681, 783.77
SUPPORT: Quote I. Coda Roofing
Quote 2. Garp Construction Group Inc.
Quote 3. Springer Roofing
2
4678 EAST 10 LANE, HIALEAH, FL 33013
TEL:305-681-1060 FAX:305-681-4012
EMAIL: codaroofing@gmail.cotn
R O O F I N G S'rA1T LICI{NSI?D & INSURED #CCCI326045
SOUTH MIAMI POLICE STATION
JOB: 6130 SUNSET DR
TEL:786-367-4933
ATTN.:CARLOS HERNANDEZ
E:CHERNANDEZ@SOUTHMIAM I FL.GO V
ESTIMATE
DATE ESTIMATE #
6/21/2019 CODA24851
I ESTIMATE GIVEN BY I
RAFAEL
'REPLACE FLAT ROOF SYSTEMS: LOWER LEVEL
%ALL ROOF SYSTEM WORK, LABOR, MATERIAL AND EQ1 IPN ILS I IS IN ACCORDANCE \t I I II THE FLORIDA
BUILDING CODE AND OSHA REGULATIONS.
JOB SCOPE: 11,500.00
A. REMOVE EXISTING FLAT ROOF B.U.R DOWN TO THE WOOD SHEATHING.
B. CODA WILL REMOVE ALL ROOFING DEBRIS OFF SITE, BY CODA DUMP 1"RUCKS.
C. REPLACE UP TO ONE HUNDREDH 00) LINEAL FELT OF ROTTEN WOOD ON ROOF SIIEATI IING ONLY (EQUAL.
TO 3 SHEETS OF PLYWOOD). FASCIA AND SOFFIT WOOD IVILL BE CHARGED SEPARATELY AT CURRENT
MARKET VALUE S6.50 PER LINEAL FEET. ADDITIONAL PLYWOOD SHEATHING WITH BE CHARGED AT S85.00
PER PLYWOOD SHEET.
D. PREP AND CLEAN ALL ROOF SECTIONS FOR A SMOOTH SURFACE WOOD SHEATI LING.
E. FURNISII AND INSTALL. ALL GALVANIZED METAL: LAVE DRIP EDGE, VALLEY, VENTS AND ALL FLASHING
TYPES.
F. SEAL ALL NEW FLASHING PENETRATIONS, LEAD STACKS AND VENTS.
G. INSTALL 1 PLY GAF #75 GLASBASE SHEET. I IOT MOP APPLIED.
H. INSTALL GAF POLYISO INSULATION 1/4" TAPPER.
1. INSTALL I PLY GAF STRATAVENT LOOSED LAID FELT. I IOT MOT'.
1. INSTALL 2 PLY GAF RUBEROID SMOOTH #20 MODIFIED FELT. HOT MOP APPLIED.
K. INSTALL 1 PLY GAF MINERAL SURFACE CAP SHEET. HOT MOP APPLIED.
FIVE(5) YEAR LEAK FREE WARRANTY.
NOTE:
1. PERMITS AS REQUIRED. PERMIT FEE. 350.00
2. THE EXISTING ROOF SHEATHING MAY NEED TO RE -NAILED AT $0.75 PER SQ.FT. TO COMPLY WITH
FLORIDA BUILDING CODE. HOME OWNER OR GENERAL CONTRACTOR WILL BE NOTIFY IF NEEDED.
3. PAYMENTS:30%DEPOSIT. 30%BASES INSTALL, 30%IIOT MOT', I0%FINAL COMPLE111).
* WE ACCEPT ALL MAJOR CREDITCARDS with a 3.5%charge per transaction* TOTAL: I $11 Bs0,00
WE ARE NOT RESPONSIBLE FOR ELECTRICAL, CABLES, AC UNITS, AC LINES NO IVISIBLE, ANTENNAS, SATELLITE DISH, PAINT, STUCCO AND
OTHER MISCELLANEOUS. ANY DAMAGES ARE TO BE REPOWTED TO CODA OFFICE MANAGER AND CODA WILL SEND A REPRESENTATIVE FOR
INVESTIGATION.
Buyer agrees to pay all cost and expenses incurred collecting any amounts due under this Estimate, due to continual material price increases by
manufacturers, this estimate may be withdrawn by Coda Roofing, Inc. ifnot accepted within 30 days. The guarantee of this roof DOES NOT cover
leaks due to abuse, lighting, hurricane, tornado, (tail storm, vandalism or other climatic phenomena.
If any sums due under this Agreement are not paid per the terms set tbnh above, then the Customer agrees to pay oil reasonable attorney's fees and all
costs and expenses incurred collecting said sums. In addition, all past due sums shall lie interest at the rate of 1.5% per month.A charge of $25.00 will
be added to all checks returned for insufficient funds. A13OVE PRICES, SPECIFICAUONS AND CONDITIONS ARE HEREBY ACCEPTED.
CODA ROOFING HOME OWNER OR CONTRACTOR
PRESIDENT
4
GARP CONSTRUCTION GROUP INC
CCCIS29807 /CGO1520370 =
AIL
2375 W 80 ST BAY 1
HIALEAH, FL 33016 2�
(305) 602-0400
garp—ponstruction@live.com
CONSTRUCTION GROUI' IKC
FSTINAATF
ADDRESS ESTIMATE # 2609
City Of South Miami DATE 06/24/2019
6130 SUNSET DRIVE
South Miami, FL 33143
Reroofing -FLAT 1,500 9.00 13,500.00
Permit, remove old existing flat roof , re -nailed all wood
decking as needed, provide and install new 1 ply of #75
GAF GLASSBASE sheet fastener 1-1/4" RINGSHARK nail
S TIN- CAP 1-5/8" , 1 ply GAF RUBEROID #20 fastener with
hot mop asphalt , new 3"x Wedge metal color white , Install
all new lead boot, roof jacks improve attic ventilation and 1
ply GAF Mineral Surfaced Capsheet fastener with hot mop
asphalt and , dispose of all debris
1- 3ARP Construction Group Inc. Not included any mechanical, TOTAL @1 JOr500 00
electrical work, A/C , rain gutter, soffit. stucco, paint, solar panel. DPP
satellite dish or gas vents.
2-ip to 5 sheets of 4x8-5/8 plywood and 20' LF of fascia are included
in this proposal if needed additional see the attachment fee sheet
3-We will provide a 10 years manufacturer warranty (FLAT)
4- We will provide a 30 years manufacturer warranty (CONCRETE
71 LE, METAL OR DIMENSIONAL SHINGLE)
5-Garp construction group Inc. Provide 10 years warranty on labor.
f0larranly for Commercial roof is valid only if sing maintenance
contract)
6 Payment schedule:
-20% Down Payment
-30%Star Demolition
- 0% Stu to install cap -sheet or Shingle
-1 D%Final work is complete and final Inspection
7-GARP CONSTRUCTION GROUP INC: included the cost of the
ame, materials, roofing permit. Inspections, and wind calculation are
included and Remove all job related trash and debris forth job site.
I
4806 SW 75 Ave
Miami, FL 33155
C SPRINGER p Tel:786.866.2324
,d� R C1 ' ri `= sspringerrooftng@gmaii.com
Licensed & Insured CCC#1330M
JO8 INFORMATION
Name
Date
Carlos Hernandez
07/10/2019
Job Site Address
Fax
6130 Sunset Drive
Job City
Email
South Mlsmi
chemandez®southmiamifl.gov
Job State
Job Zip Code Cellular Phone
Florida
33143 .(786) 367-4933
CON774ACT- ESTIMATE SPECIFEA77DN
Reroof 1 Story Tpo Roof
PS ECS:•
Tear Off.,
Remove the above described roofing down to Sheathing or smooth workable surface.
Haul away all roofing debris. Premises to be left clean.
Eave Drips, Lead Stack Flashings, Exhaust Vents, Counter Flashing:
New Powder Coating Eave Drips to Eave, Lead Stack Flashing to Plumbing Projections, Standard
Exhaust Vents and all Necessary Counter Flashings.
Termination to be Installed with Plastic Cement Ring Shank Nails and Asphalt Primers As Necessary.
Membrane:
Install the following GAF Torch modified systems heat welded*
2 Ply 75tr
1 ply of GAF Modified Granulated Caµsheel 170 FR
Torch roof for. $ N/A Int
TPO Membrane.
Install the following GAF single ply systems heat welded.•
1 Coat FireOut
1 ply of GAFEverGuard 60 mil TPO
TPO root for. $ 20.800.00 IN
Optional insulation.
Install 1.5 Polyisocynerate (R-7) and 1/4' Dens deck.
Insulation for. $ Included Int
Lumber.
Proposal Includes 4 sheets 5/8` CDX Plywood or 100 In f1 of Mg & 30 /n /I I "x6" Fascia.
Permils:
This Proposal Includes Roof Permit, Engineer Design Pressure Calculations and Engineer Uplift Survey
Proposal is based on a total sq ft of* 1587
Approximate Job Start Date. 12 Weeks from Date of Acceptance
Approximate Job Completion Date: 15 Days
All Dates are based on Weather Permitting:
1/4 TAPERED ISO INCLUDED IN PRICE
Terms of Payment.•
30% Deposit on Ac ceptatwe: $ 6,240.00
30% Upon Job Slarb $ 6,240.00
30% Tile Delivery: $ 6,240.00
Balance Upon Completion: $ 2,080.00
For The Sum of: $ 20.800.00
.�
Terms & Condifions
13MDEN CONDITIONS.• It IS undwslood that the contents of this proposal are based upon observable visual eondlka&
Charges for common unforeseeable conditions are as Hollows: Ca Wlfj,, work. rooting crews will replace damaged lumber at a
replacement cost based on a square foot and/or flnear toot listed below. Custom Carpentry will be blued at a rate of 57100 per
man hour plus material Price guidelines are as tottows: (Prices below are based on minkml nominal size. All lager and
specialty lumber Is edditlonaf)
Sheathing $3.50 & up Soffit S6.75 & up Rafters _ $ 5.75 & up
Sioing $3.00 & up Fascia $3.00A up2x Fascia _ S2.00 & up Int
Nallers SO.75 & up Moldings $0.75 & up Timbers _- $ 4.00 & up
Stucco $15.00 & up Truss system rapairs $125.00 & up Relter Tails _
J&SK 00 &up
In the event that other condlions, not speclicalfy listed above, are discovered, Springer Roofing I.I.C. (hereafter referred to as
SR) shall charge $55.00 per man hour plus matedalandlorsub nNa written change order for approval.
CUSTOMER RESf'ONSMITY Customer shalf notify the whereabouls of exposed sheathing, septic lank and drain field to
SR where exposed sheathing, holes and openings. Customer shall protect interior and fumishlngs from falling sediments and
debris Stenry, thru roof sheathing. SR racommends Installing fe0 pywood sheathing over aff exposed callings to protect
sheathing from splitting & chipping. If Plywood is not installed over exposed ceiling SR will not be responsible for any
damage to exposed ceiling Initial Customer shad remove and replace at Its own expense all
electrical lines, gutters, signs, plumbing, pipes, solar panels, air conditioning units and any other Items attached to the roof
Customer shall prowde unobstructed ingress and egress to the job site. shad supply water and electrical service for use at the
job site and shall be responsible for damage to the above Items. In addition, SR hvllf not be responsible for any damage to
landscaping, screens, screen enclosures, driveways sideivallcs, A/C Units, Aluminum • Fiberglass -Plastic Rools, Pools, and
Pool Pampas.
BEROOFM SR will use precaution during Inclement weather when reroofing, however, we are not to be had responsible
for Intarbr damage to building, incua97g cer7i►hc, p paint, fumishings and personal belongings during progress of work When
necessary Customer shall provide wriilen permission from surrounding land owners or homeowners to provide access to the
job site. Customer shall be responsible for any damage to surrounding ownerk properly or home. Customer shall remove
vehicles from garage and driveways whb nark is being commenced Cover and/or remove all objects within 50 feet of the
roof line to protect those objects from falling debris, tar, gravel or other rooflng materials. In no instance shall SR be
responsible for damage to any object that has not been covered and/or removed from 50 feel from the roof lino.
CODE CHANGES: in the event changes are made to the municipal and/or regional building code(s) which require additionai
work, materials Engineer uplift surveys and/or calculations. SR shall provide Customer a wMien change order oullfning the
code changes and any additional costs associated thersta Customer shall ellher approve the change order within three days
or advise Sr that such change orders are unacceptable. In event Customer finds the change order unacceptable, SR shall
cease all work on cuustomerb roof. and Customer, shall pay the full contract pdce to SR wlthln live days. Additdonally, owner
understands that there may be Code Items, such as Those mentlonod on Building application form section 1524 that requlr3
corrections. These Items will be blftd In additlon to the base contract price.
ENTIRE AGREEMENT.• This agreement shall constilute the entire agreement between Customer and Sr and may be modified
by written agreement signed by both parties. Oral representations not contained in this proposal are Inconsistent with the
Items of Oils proposal and shad be in no force or effect
ACCEPTANCE & CANCELLATION.• This proposal may be withdrawn at any time prior to the wdlten acceptance by the
Customer. This proposal shelf become null and void after 30 days from line date hereof If the customer does not sign the
written acceptance. The Customer shall have the right to cancel this contract in wilting. within. (3) business days after
acceptance. However, Customer shalt be responsible for any out of pocket cast Incurred by SR within that three (3) day
period. In the event the Customer cancels after the three day periodd. SR shall be entilbd to n0afn the "deposirlisted above or
33°b of the total job price, whichever hs higher, as liquidated damages for the time and effort put In by SR to give this proposer
and because it would be Impossible to calculate the damages. In the event SR starts the work, and then the customer cancels
this agreemont, the customer shall bo liable to pay a# casts, prorils and reasonable adomey fees intoned by SR as a r3srll of
said cancellation.
SR shall not be held responsible for damages caused by delays of slnke% riots, acts of God, shortages of labor or
mate" war, governmental laws or regulations or any oUner causes that are beyond reasonable control. '
PAYMENT• Any payment not received wh n three (3) days of the disbursement schedule noted on reverse side, or dale or
Invoke, whichever Is earlier, shag accrue interest at the maximum allowed by law, of 1.5% per month, not to exceed 18% per
annum In the event any ►written change orders or modification in services or malenals are required, and such changes require
additional cost which were not known at the throe of the hruthal invoking or tha date of this contract, whichever is earlier.
Customer shall pay such adaMonal sums ulthin three days of any supplemental Invoice. Customer shall be responsible few 7
any and aft cast, plus 33 113% of the contract price for reasonable allomeys fee, in the event the account Is fumed over to an
allomay for collection and or suit, whether the claim is settled or SR wins the lawsuil. SR reserves the Aght to avad Ilsell of all
legal remedies In the collection of any unpaid or late portion of the contract sum Incuding, but not limited tub Florida s
Materla/man and Constructlon Uen Lawn SR shall be considered In Privily with the customer.
•
WARRANTY.• SR extends to the Customer a warranty on the malenals and workmanship of the above described roof tar the
period of- 7 Years Btult-Up/ 12 Years Tde/ 14 Yeats Metal/ 1 Year Repair subject to the tollowing.-
(a) SR must be nohfrod within 3 days of discovery o1 any defeat
(b) The defect area must be free from the workmanship of others. Third parties may be used to correct any defect
only with the express written permission of SR.
(c) Womanly does not cover defects caused by windstorms, stakes. dots, acts of God, shortages of labor, quality of
materials war, Tire, governmental laws or regulations or any other extraordinary causes that are beyond SRs
control.
(a) Wananly does not cover damages to aluminum pfasirafbrberg/ass roofs and connectionsscreens, screen
enclosure or fences.
(e) SR is not responsible for damages to callings, insulation, acoustical rile or any contents of the home, caused by
cracked, falling debris, whether these damages occurred during or alter the performance of the above described
work.
(n The folloiving are maintenance items and require periodical care. These Items are not covered under warranty.•
Pitch pans and Roo/ areas with bonding t+tfalor. Upon completion of the roofing system a provontative roof
malnlenanco program should be initiated by the building owner to achieve normal life expectancy ano
performance. At least a yearly inspection prior to the rainy season to ascertain the condition of such items as
counter -flashing, penetrationsmetal edging, membrane defects, etcor other observed unsatisfactory cons Wons
should be Immodlate/y corrected. Check all drains for the flow of water, removing all debris from the roof. Worn
and weathered reflective coatings should be re coated. Roof maintenance programs are available at an
additional cost through SR
(g) Any Herranties made part of this contract tvi11 not be vard until entire contract Is paid in full.
Abstract • 469.1425 Duly of contractor to nofify residential properly owner o/ recovery fund Payment may be available from the
Ronda Homeowners construction recovery hind if you lose money on a project performed under contract, where the foss
results from specified violaboris of Radda Law by a licensed contractor (2)(A) Upon /finding a first violation of subsection (1),
Me board may tine the contractor up to $500.00. and the moneys may be deposited into the recovery fund.
Accepted by / hereby certify that / am the owner of the above described property or 1 am the authorized agent for the properly
owner. / have mead both pages, and fully understand its contents
&tgneture ate
Owner/Agent (circle one)
Date:
07110=19 soM AM
Authorized Agent of Springer Roofing LLC.
Date: 07/10/2019
Owner/Agent (print name) Carlos Hernandez Authorized Agent (print name) Aries Menendez