Res No 087-19-15359RESOLUTION N0.87-19-15359
A Resolution authorizing the City Manager to procure a new outdoor stage system from
Stage Drop, LLC.
WHEREAS, city staff desires to replace the existing, aging event stage with a new outdoor stage
system to be used for internal and external events; and
WHEREAS, the proposed stage system is lighter and easier to assemble and break -down.
Furthermore, procurement of a new stage will eliminate costly repairs associated with maintaining the
existing stage system; and
WHEREAS, city staff obtained three (3) competitive proposals; Stage Drop, LLC was the lowest
and most responve vendor; and
WHEREAS, the total amount shall not exceed $9,893.86.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, FLORIDA:
Section 1. The City Manager is hereby authorized to procure a new outdoor stage system
from Stage Drop, LLC in the amount of $9,893.86, to be charged to Captial Improvement Project,
account number number 301-2000-572-6450, which has a balance of $399,826.83 before this
request was made from.
Section 2. If any section clause, sentence, or phrase of this resolution is for any reason
held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect
the validity of the remaining portions of this resolution.
Section 3. Effective Date. This resolution shall become effective immediately upon
adoption by vote of the City Commission.
PASSED AND ADOPTED this 2nd day of July, 2019.
ATTEST: APPROVED:
T
f� ka. /- C �� #�
CITY CLERK MAY R
READ AND APPROVED AS TO FORM,
LANGUAGE GALITYAND,9 ^
EXEC REOF �� / l
COMMISSION VOTE: 5-0
Mayor Stoddard:
Yea
Vice Mayor Harris:
Yea
Commissioner Liebman:
Yea
Commissioner Gil:
Yea
Commissioner Welsh:
Yea
Agenda item No:2.
City Commission Agenda item Report
Meeting Date: July 2, 2019
Submitted by: Quentin Pough
Submitting Department: Parks & Recreation
Item Type: Resolution
Agenda Section:
Subject:
A Resolution authorizing the City Manager to procure a new outdoor stage system from Stage Drop, LLC. 3/5
(City Manager -Parks & Recreation)
Suggested Action:
Attachments:
Memo- Mobile Stage.docx
Resolution -_Mobile Stage.docx
Stage Quotes.pdf
NJ Division of Revenue - Stagedrop LLC.pdf
CITY OF SOUTH MIAMI
South Miami OFFICE OF THE CITY MANAGER
THE CITY OF PLEASANT LIVING INTER -OFFICE MEMORANDUM
To: The Honorable Mayor & Members of the City Commission
FROM: Steven Alexander, City Manager
Via: Quentin Pough, Director of Parks & Recreation
DATE: July 2, 2019
SUBJECT: A Resolution authorizing the City Manager to procure a new outdoor stage system
from Stage Drop, LLC.
BACKGROUND: City staff desires to replace the existing, aging event stage with a new outdoor
stage system to be used for internal and external events. Presently, this stage has
exhausted its useful life due to its continued use over the past 10+ years.
AMOUNT:
The stage is currently used for four (4) City events and rented for approximately
six (6) non -city events each year. The proposed stage system is lighter and easier
to assemble and break -down. Furthermore, procurement of a new stage will
eliminate costly repairs associated with maintaining the existing stage system.
Please find below a breakdown of all submitted quotes:
VENDORS
QUOTE AMOUNT
STAGEDROP LLC
$9,893.86
THE STAGE DEPOT
$11,094.90
SCHOOL OUTFITTERS
$14,922.77
Amount not to exceed $9,893.86.
ACCOUNT: The total expenditure shall be charged to the Capital Improvement Project,
account number 301-2000-572-6450, which has a balance of $399,826.83 before
this request was made.
ATTACHMENTS: Resolution
Proposals
NJ Division of Revenue — Stage Drop, LLC.
2
EDROP
PORTABLE STAGES & EVENT FURNITURE
StageDrop LLC
706 Challenger Way, Forked River, NJ 08731
Tel: 609-971-9200, Fax: 609-971-1650
www.stagedmp.com I sales@stagedrop.com
Tax ID.- 46-0977080
QUOTE #113357
Date: Tuesday, June 25, 2019
Expires: 8/5/2019
Terms: NET 30
Buyer: Yvette Valdes
Salesperson: Garrett, 609-971-9200
Billing Address:
Shipping Address:
Yvette Valdes
Yvette Valdes
tbd
tbd
Miami, FL 33143
Miami, FL 33143
United States
United States
555-555-5555
555-555-5555
Order Details
Image Item Description
All -Terrain 12'x16' Outdoor Stage System, 24"-48" High
Finish- Industrial Finish
All -Terrain 5-Step Stair Assembly for 24"-48" Stages, Industrial Finish
All -Terrain Guard Rail Assembly for 5-Step Stair Assembly (2-pack)
-- All -Terrain Side Guard Rail for 4'x4' Platforms
All -Terrain Comer Guard Rail Adaptor (Single)
To proceed with this order, please call (609) 971-9200 or email sales@stagedrop.com.
THANK YOU FOR YOUR BUSINESSI
Quantity Price Total
1 $7,389.99 $7,389.99
1 $689.99 $689.99
1 $322.99 $322.99
7 $299.99 $2,099.93
4 $33.99 $135.96
Subtotal: $10,638.86
Shipping:
$0.00
Discount:
-$745.00
Sales Tax:
$0.00
TOTAL:
$9,893.86
4
The Stage Depot
27702 Crown Vallev Pktiti-
Suite D-4 # l 74
Lades Ranch, CA 92694
877-884-3426
ww'%v.the-stagedcpot.com
America's Portable Staging; Authority
I Name /Address I
Yvette Valde,
3056683873
yvaldes,;u;outtun i am i Il.gov
arasttimgscsuthmiami Il.gati
Estimate
Date
Estimate #1
5021f2019
21207C
Project
Item
Description
oty
Rate
Total
12' x W x 24"48" Adjustable All Terrain Stagc System
t 12 pes of 4x4 platforms %Adjustable I leigltt
Legs}Wtrodtcr Proof
ATSIAGE I21649P
12' x 16 x 24"-48" Adjustable All Terrain Stage S.N. rem
(12 figs. ol'4,c4 panels w! Adjustable Legs) Weather 1'roor
1
9.119.94
9.119.99T
AT4STW3
7hrec steps. univer%al Wvalherpmofaluntinum stair
awcmbly for All Terrain stage - for 24 & 32 imh hi
1
444.99
644.99T
sta&N
Al ST3tiRD
universal guard rail assembly for 3 step stairs with
m iunting haixi«mm (2pes per master pad,)
1
311.99
311.99T
AT MI]
Side guard rails for 4 a x 40 stage platforms (2pcs per
master pack)
3
299.9y
899.97T
ATSGR
Comer guard rail adapter for stage sygtem (single pack)
33.99
67.991'
ATSGR
Comer guard rail adapu-r for 5-tage system lzin(:le pack}
?
24.99
49.98'f
Frew shipping
Free Shippiug-%%ithin the United Stairs (Excludes AK. I
A Canada)
0.00
0.00T
"Litf:d " i ill (.:UStff"Jel. SCJ-'kV'iCC'*
Subtotal $t 1.094.90
The Stage 1)f' it
Sales Tax (0.0%) SO.Oit
America's Portable Staging Alithority
orders rr.thestaizedeoot.eom
Total x1,.t>ya.�o
5
For assistant:e, please contact.
SCHOOL Todd Gray :
Fine: 855-619-7750
OUTFMEW
'•• <-:: Fmc 855-61a7751
3736 Regept Ave. - Cincinnati. Chio 45212-3724 tolld�g� sh tJnfilta�.�oli!
Quote C4ofSoubMiard City ofSouth Miami
Yvette Valdes j ltiette Valdes
Summary i 5800 SW ssth St ; Saco Sw 66th st
I Sold Miami Ft. 33143-381S USA ' South Miami Fl. 33143-3615 USA
t
Quote #: QUO11045568 one: MA ; Phone; WA
I For. WA Fax WA
Valid through: OW112419 I Email: Enwil: �r :r r�� xnn�ism�l9Qr II
Rom SKIM Description aty. Ust % Off Price Per keen Total Prbm
Qr�inp opeons)
1, 1SG _ _ --- $Q�S.-rWf: Weather rg_oof Pnrfable 51age Fmksc:e 1 $t4,920.00 400/a $8,921.05 $8,921.05
ATSTAGE121648P O
Fstkmed Delivery:
a buseseu 4" otter order conf-Mon
2.- ISCrtSGSpecialrt YISG-Sper:ial Flails ------ - 4 S334.42 91.337.68
(AT4GRD - 2 pack)
Free Shipping
IIna�e Eytirrtstad Deg,,, ..
Available a busi:ese eaye after order conGmation
3. ISGISGSpecial ISGSpecial 24' Steps 2 $552.w S1,104.18
(AT4S3)
Mo shippi9
No [map Estirnmed oe{wary:
Available 8 busineW days after order cartfi:m lion
4 VISCWSGSpecial MG -Special 48" Steps ^ 2 $786.80 SI-SM60
(AT4ST5)
Free Shipping
NO a Fstintated Delivery.
AvaibMft 8 Dullness 'Wye a!Wr order ccnE.r mfmr.
Page 1 of 3 6
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Grand Total: $14,922.T?
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Thank wmfor mwopportunity toearn your business. .
For Assistance: Todd o*u,^Monet: ua5-6nS-77xo`micum55-6,9-'nm^mu4AU '%mmuauGf u-21
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