6Agenda Item No:6.
City Commission Agenda Item Report
Meeting Date: January 7, 2020
Submitted by: Quentin Pough
Submitting Department: Parks & Recreation
Item Type: Resolution
Agenda Section:
Subject:
A Resolution authorizing the City Manager to permit VolksBlast, Inc. to hold its annual Car Show event on
Sunday, January 26, 2020, on 72nd Street (Sunset Drive) from South Dixie Highway to 57th Avenue (Red
Road), and to waive special event fees. 3/5 (City Manager-Parks & Recreation Dept.)
Suggested Action:
Attachments:
MEMO- VolksBlast 2020.docx
RESOLUTION - VolksBlast 2020.docx
Volksblast - Supporting Documents.pdf
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CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO:The Honorable Mayor & Members of the City Commission
FROM:Steven Alexander, City Manager
Via: Quentin Pough, Director of Parks & Recreation
DATE:January 7, 2020
SUBJECT:A Resolution authorizing the City Manager to permit VolksBlast, Inc. to
hold its annual Car Show event on Sunday, January 26, 2020, on 72
nd
Street (Sunset Drive) from South Dixie Highway to 57th Avenue (Red
Road), and to waive special event fees.
BACKGROUND:VolksBlast, Inc. (“the applicant”), a 501 (c)(3) non-profit organization, has
submitted a Special Event Application to hold its annual VolksBlast Car
show on Sunday, January 26, 2020 on 72nd Street (Sunset Drive) from
South Dixie Highway to 57th Avenue (Red Road).
VolksBlast, Inc. has held its annual Volkswagen Car Show event in the City
of South Miami for 21 years now. This reoccurring event is free to the
public and showcases approximately two hundred and fifty (250) classic
Volkswagen cars. In addition, this event generates roughly ten thousand
(10,000) attendees who help stimulate South Miami’s economy by
purchasing from local merchants and restaurants during the event. Due
to the commercial impact and the applicant’s contribution of $7,000 in
support of the City of South Miami’s STEM and Teen Coding Program (FY-
19), the applicant is requesting a full waiver of fees for services rendered
by the City.
The applicant has submitted the necessary Notification/Petition form
signed by businesses that will be affected by the requested street
closures. Upon approval of this event the applicant must provide the City
with the required Certificate of Liability Insurance that complies with the
City’s standard insurance requirements, including naming the City of
South Miami as an additional insured prior to the event.
REVENUE:The applicant has paid the City $660, which includes a $60 application fee,
$100 administrative fee and $500 refundable security deposit.
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CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
FEES TO BE WAIVED:The applicant is requesting for the following event related fees to be
waived:
DEPARTMENT AMOUNT
POLICE DEPARTMENT $4,276
PUBLIC WORKS $1,095
PARKING METERS
(133 METERS X$25EACH)$3,325
STREET CLOSURE &MOT $1,206.25
TOTAL $9,902.25
ATTACHMENTS:Resolution
Special Event Application Packet
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RESOLUTION NO.: _________________________1
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A Resolution authorizing the City Manager to permit VolksBlast, Inc. to hold its annual 3
Car Show event on Sunday, January 26, 2020, on 72nd Street (Sunset Drive) from 4
South Dixie Highway to 57th Avenue (Red Road), and to waive special event fees.5
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WHEREAS, VolksBlast, Inc., a 501 (c)(3) non-profit organization, has submitted a Special 7
Event Application for a classic car show event in downtown South Miami on Sunday, January 8
26, 2020; and9
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WHEREAS, the applicant has paid the City $660, which includes $60 application fee, 11
$100 administrative fee and $500 refundable security deposit; and12
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WHEREAS,the applicant is requesting for the following special event fees to be waived: 14
Police ($4,276), Public Works ($1,095), 133 Parking meters ($3,325), Street Closure and MOT 15
($1,206.25), totaling $9,902.25; and16
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WHEREAS, the applicant has completed the special event application, as well as 18
submitted the necessary Notification/Petition form signed by businesses that will be affected 19
by the requested street closure; and20
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WHEREAS,upon approval of this event, the applicant must provide the City with the 22
required Certificate of Liability Insurance that complies with the City’s standard insurance 23
requirements, including naming the City of South Miami as an additional insured prior to the 24
event. 25
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NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE 27
CITY OF SOUTH MIAMI, FLORIDA:28
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Section 1. The City Manager is authorized to permit VolksBlast, Inc. to hold its annual 30
Car Show event on Sunday, January 26, 2020 within the downtown South Miami area on Sunset 31
Drive from South Dixie Highway to 57th Avenue (Red Road).32
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Section 2. The City Manager is hereby authorized to waive the following special event 34
fees: Police ($4,276), Public Works ($1,095), 133 Parking meters ($3,325), Street Closure and 35
MOT fees ($1,206.25), totaling $9,902.25.36
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Section 3. Severability.If any section clause, sentence, or phrase of this resolution is38
for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding 39
shall not affect the validity of the remaining portions of this resolution.40
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Section 4. Effective Date. This resolution shall become effective immediately upon 42
adoption.43
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PASSED AND ADOPTED this ____ day of _____________, 2020.45
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ATTEST:APPROVED:3
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________________________________________________5
CITY CLERK MAYOR6
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READ AND APPROVED AS TO FORM:COMMISSION VOTE:8
LANGUAGE, LEGALITY AND Mayor Stoddard:9
EXECUTION THEREOF Vice Mayor Harris: 10
Commissioner Gil:11
Commissioner Liebman:12
________________________Commissioner Welsh:13
CITY ATTORNEY 14
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