2Agenda Item No:2.
City Commission Agenda Item Report
Meeting Date: January 7, 2020
Submitted by: John Barzola
Submitting Department: Police Department
Item Type: Resolution
Agenda Section:
Subject:
A Resolution authorizing the City Manager to enter into a piggyback contract with Public Safety Supply, LLC for
the purchase and installation of Brother Thermal Printers for police vehicles. 3/5 (City Manager-Police Dept.)
Suggested Action:
Attachments:
Brother Thermal Printers Purchase and Install memo.docx
Reso Purchase Thermal_Printers Piggyback with PublicSafetySupplyCArev.docx
Quote # 255.PDF
Piggy Back Agreement and City of Miami Contract.pdf
1
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO:The Honorable Mayor & Members of the City Commission
FROM:Steven Alexander, City Manager
DATE:January 7, 2020
SUBJECT:A Resolution authorizing the City Manager to Purchase and installation
services of Brother thermal printers from Public Safety Supply for police
vehicles.
Background:The Police Department currently utilizes home office printers for its
printer solutions in its police vehicles. They currently replace on average
6-10 printers per year due to short life expectancies for current
applications. The proposed purchase and installation of Brother thermal
printers should increase life expectancy of deployed printers and thus
provide a long term cost savings. Neighboring agencies utilize similar
printers and advised minimal issues and the same thermal printers have
been in use for 5-7 years.
Current thermal paper technology has also advanced over the course of
the last few years. This should assist with previous encountered issues
such as premature fading and washouts. This purchase will be made
utilizing City of Miami contract #516388 via a piggy back agreement.
Amount:$22,566
Account:615-1910-521-5210 Federal Forfeiture Supplies Account
ATTACHMENTS:Resolution
Quote Public Safety Supply
Piggy Back Agreement
City of Miami Contract 516388
2
RESOLUTION NO. ______________________1
A Resolution authorizing the City Manager to enter into a piggyback contract 2
with Public Safety Supply, LLC for the purchase and installation of Brother 3
Thermal Printers for police vehicles.45
WHEREAS, the Mayor and City Commission wish to purchase and install Brother thermal printers in 6
its police vehicles, and78
WHEREAS, this purchase and installation will provide the Police Department with equipment designed 9
for mobile operations; and1011
WHEREAS, the purchase of this equipment could lead to long term savings over current utilized 12
equipment which was not designed for current applications; and1314
WHEREAS, this purchase will include retrofitting twenty-seven (27) vehicles to include thermal printer, 15
mounting hardware and on-site installation; and16
17
WHEREAS, the City of South Miami will make this purchase from Public Safety Supply, LLC via a piggy 18
back agreement utilizing City of Miami Contract #516388 which offers a 50% discount off of Public Safety USA 19
catalog price for the thermal printers; and20
21
WHEREAS, the total cost of purchase will be $22,566 and will be charged to the following account, 615-22
1910-521-5210, Federal Forfeiture Supplies with a current balance of $55,000.2324
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF 25
THE CITY OF SOUTH MIAMI, FLORIDA:2627
Section I:The recitals set forth herein above are adopted by reference and adopted as a part of this 28
resolution.29
30
Section 2:The City Manager is authorized to purchase these products and services from Public Safety 31
Supply, LLC.3233
Section 3. Severability: If any section, clause, sentence, or phrase of this resolution is for any reason 34
held invalid or unconstitutional by a court of competent jurisdiction, this holding shall not affect the validity of the 35
remaining portions of this resolution.3637
Section 4:This resolution shall take effect immediately upon approval.3839
PASSED AND APPROVED this ____ day of _____________, 2020.4041
ATTEST:APPROVED:4243
____________________________________________________44
CITY CLERK MAYOR45
46
READ AND APPROVED AS TO FORM,COMMISSION VOTE:47
LANGUAGE, LEGALITY AND Mayor Stoddard:48
EXECUTION THEREOF Vice Mayor Harris: 49
Commissioner Liebman:50
Commissioner Gil:51
_____________________________ Commissioner Welsh:52
CITY ATTORNEY53
3
QUOTATION
Quant it y Item De scription Unit Price Amo unt
*****VAR IO US PATROL < UNITS*****
27.00 ( J otto ) B ROTHER P RI NTER ARMRES T 258 .96 6,991.92
27.00 PJ72 3 (Bro ther Mo bile Print er)PocketJet 7 300 dpi 345 .00 9,315.00
Ther ma l P ri nt er with US B (O nly includes the
pr in ter.Re quires power , US B cable,and
pr in ti ng s upplies)
27.00 LB 3603 US B CABLE-10 FT LENGTH 12.25 330 .75
27.00 LB 3604 DC Power E xt ens io n C able 5'for Pocket Jet 14.75 398 .25
3 (Plus) and Poc ketj et 6 (P LUS) *allows
us ers to disconne ct from the veh ic le powe r
to remov e p ri nter
27.00 INSTALL Inst all Fee for produc ts listed abov e.195 .00 5,265.00
Includ es all w iring,
fuse s,conne ct ors , m iscellaneous brac ke ts
1.00 FREIGHT FREIGHT 265 .00 265 .00
1.00 NO TE : ABOVE EQUI PM ENT WILL BE
INSTALL ON SITE AT SOUT H MIAMI PD
1.00 NO TE : WE PROVI DE ONS ITE REPAIRS
SERVICE TO OUR CU ST OMERS
1.00 ***CITY OF MIAMI CONTRA CT # 516388
(2 1)***
Quo te Nu mb er:255
Quo te Da te:Oct 13,2019
Sales Rep
Quot ed To:
SOUT H MIAMI POLI CE DE PA RTMENT
613 0 S uns et Drive
Sout h Miami,FL 3314 3
US A
Good Thru
11/12/19
Customer ID Payme nt Te rms
Page:
SOUT H MIAMI PD Ne t 30 Day s RA Y
1
TOTAL 22,565 .92
Sales Tax
Subt ot al 22,565 .92
750 W 18TH ST
HI ALEAH,FL 33010
Voice:
Fax :
888 -895-8745
888 -308-3029
SIGNAL TECHNOLOG Y EN TERPISES INC.
d/b/a PUBLI C S AF ETY US A
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