Res No 031-20-15471RESOLUTION NO.: 031-20-15471
A Resolution authorizing the City Manager to purchase goods and services from South
Florida Air Conditioning & Refrigeration for the supply, delivery, and installation of a
new Trane 12.5-ton Air Conditioning unit at the City Hall Chambers.
WHEREAS, the unit in need of replacement is a 14-year old unit that covers the heating and
cooling in the City Hall Chambers and requires immediate replacement; and
WHEREAS, competitive proposals were sought from three (3) different sources of supply.
South Florida Air Conditioning & Refrigeration was the lowest and most responsive vendor; and
WHEREAS, the proposal amount is not to exceed $11,440; and
WHEREAS, the total expenditure shall be charged to Capital Improvement account number
301-1790-519-6450, which has a balance of $600,520 before this request was made.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1. The City Manager hereby is authorized to purchase from South Florida Air
Conditioning & Refrigeration a new Trane 12.5-ton Air Conditioning unit for the City Hall Chambers,
including delivery and installation for an amount not to exceed $11,440.
Section 2. Corrections. Conforming language or technical scrivener -type corrections may be
made by the City Attorney for any conforming amendments to be incorporated into the final resolution
for signature.
Section 3. Severability_If any section clause, sentence, or phrase of this resolution is for any
reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect
the validity of the remaining portions of this resolution.
Section 4 Effective date. This resolution shall become effective immediately upon adoption.
PASSED AND ADOPTED this 17a' day of March, 2020.
ATTEST:
CITYtLERKY
APPROVED:
jrg�� �i
/P,
DRM COMMISSION VOTE:
5-0
LECUTION Mayor Sally Philips:
Yea
Vice Mayor Welsh:
Yea
Commissioner Gil:
Yea
Commissioner Harris:
Yea
Commissioner Liebman:
Yea
Agenda Rem No
City Commission Agenda Item Report
Meeting Date: March 17, 2020
Submitted by: Valerie Holland
Submitting Department: Public Works & Engineering
Hem Type: Resolution
Agenda Section:
Subject:
A Resolution authorizing the City Manager to purchase goods and services from South Florida Air Conditioning
& Refrigeration for the supply, delivery, and installation of a new Trane 12.5-ton A/C unit at the City Hall
Chambers. 3/5 (City Manager -Public Works Dept.)
Suggested Action:
Attachments:
Memo -AC —Unit City HAII Chambers 2020.docx
Resolution _-_AC_Unit_City_Hal I_Chambers_2020CArev.docx
Quote l.pdf
Quote 2.pdf
Quote 3.pdf
CITY OF SOUTH MIAMI
South Miami OFFICE OF THE CITY MANAGER
INTER -OFFICE MEMORANDUM
THE CITY OF PLEASANT LIVING
To: The Honorable Mayor & Members of the City Commission
FROM: Steven Alexander, City Manager
DATE: March 17, 2020
SUBJECT: A Resolution authorizing the City Manager to purchase goods and services from
South Florida Air Conditioning & Refrigeration for the supply, delivery, and
installation of a new Trane 12.5-ton A/C unit at the City Hall Chambers.
BACKGROUND: The unit in need of replacement is a 14-year old unit that covers the heating and
cooling in the City Hall Chambers. The maintaining of the aging unit is no longer
cost effective.
Competitive proposals were sought from three (3) different sources of supply;
South Florida Air Conditioning & Refrigeration was the lowest and most
responsive vendor. Warranty includes 1-year for labor, 5-years for compressor,
and 1-year for parts.
AMOUNT: Not to exceed $11,440
ACCOUNT: The total expenditure shall be charged to Capital Improvement account number
301-1790-519-6450, which has a balance of $600,520 before this request was
made.
ATTACHMENTS: Resolution
Proposals
Please find below a breakdown of the quotes provided:
South Florida Air
Conditioning &
$11,440
Refrigeration
Florida State
$14,475
Refrigeration Inc.
D'Cooler
$15,326
2
AM
A.
SOUTH .
F LORIDA �n
AIR CONDITIONING & UM16MA1710N
8115 NW 29TH STREET
MIAMI. FL. 33122
E-inail:info@soutlifloridaac.com
State Lic 4 CAC036872
Phone:305-274-5287 Fax:305-513-4899
Customer Address
City Of South Miami
attn: Carlos Hernandez
6130 SW 72 Street
Miami. FI 33143
WE PROPOSE TO:
REPLACEMENT OF 12.5 TON SPLIT SYSTEM UNIT
PROPOSAL
Date PROPOSAL#
2/ 12/2020 1 s0rnz
JOB SITE
Job 9 - Replace 12.5 Ton Split System
WE ARE PROPOSING TO:
- REMOVE AND DISPOSE OF EXISTING SPLIT SYSTEM
- ORDER. DELIVER, AND INSTALL (1) NEW 12.5 TON SPLIT SYSTEM
MANUFACTURED BY TRANE
-INSTALL NEW 20 KW HEATER
- INSTALL NEW 4 HEAT 2 COOL Z WAVE PROG THERMOSTAT
- START-UP AC UNIT AND CHECK FOR PROPER OPERATIONS
EQUIPMENT INFO: TTA15043DABE001 /TWE16043BAAP04/
BAY14TRM320A
TERMS OF PAYMENT: 50% TO ORDER AND 50% DUE UPON
COMPLETION OF JOB
TECH ON SITE: JUAN ARMAS
WARRANTY: 5 YEARS ON COMPRESSOR AND I YEAR ON PARTS
AND LABOR
Sales Tax
Estimate will expire in 30 days Total
This proposal is valid for 30 days. We propose hcrcbv to furnish matcrinl :nul labor complete in
accordance with the above specifications.
ACCEPTANCE OF PROPOSAL
Signature: Authorized Signature:
Total
11.440.00
0.00
$1 1.440.00
4
Page 1
-
Florida State Refrigeration Inc.
Residential — Commercial — Industrial
`
— Refrigeration Air Conditioning — Ice Machines
g
j i•.;. ;
2385 W 761" Street
Hialeah, Florida 33016
_
A~ ,
Phone:786-536-4662
Fax: 786-536-4690
Project Summary Date: 02/24/2020
Company: City of South Miami
Client: Representative:
Address:
City:
Phone: Phone:
Fax Fax:
Proposal
Job Ref: City Hall Air Conditioner ( Main BLDG)
The installation of a new 12.5 ton a/h unit model: TWE15043BAAP004 and the 12.5 ton c/u model:
TTA15043DABE001. This installation will need new refrigerant lines above the ground with pipe supports.
The following work will include labor and materials listed below:
A. New Air handler and Condenser unit manufactured by Trane
B. New Electric Heater manufactured by Trane.
C. Refrigerant piping with insulation.
D. Two Stage control programmable thermostat.
E. Condenser Unit tie down kit.
F. Refrigerant 410A
G. Proper Removal and Disposal of old equipment.
H. Equipment start up Test and Balance.
I. Pressure Test and Evacuation.
J. Labor to complete job
Job Price: $14,475.00 No Taxes / Excludes Permit and Permit Fees I
Warranty: 5 years compressor —1 year parts —1 year labor
Payment Terms: 50% down payment due upon signature of proposal 40% payment due on delivery of equipment
and remaining 10% due upon completion of proposed work.*If implementing payment with any credit card over
the amount of $2,000 a 3% surcharge will be applied to your payment.
ACCEPTANCE OF PROPOSAL
The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorizing the work as
specified. Payment will be made as outlined above. Proposal is valid for 30 days from Proposal date.
Date of Acceptance: Authorized Signature:
5
147 L--
VISA .
Invoice tat Estimate
LIC=647816-21 SER d ICE & ✓ EPA IR
A/C *ICE MACHINE *REFRIGERATOR 7a560
5331 SW. 153 Ave. Miami, FL 33185
Name: South Miami Police Dept.
Date or Order:
Address: 6130 Sunset Dr.
2/19/2020
Date Completed:
Apt.
Crty: South Miami State: FL Zip code: 33143
PHONE:
Make/Type/Models American Standard 14 Seer
C.O.D.
***
REPAIR:
H0""
IchoP
ICE MACHINE *CENTRALAIR REFRIGERATION FREEZER AIR CONDITIONER WASHER
HAA/M Ot rr
,orr,pleie
CUSTOMER COMPLAINT:
TECHNICAL DESCRIPTION:
' Installation of New A/C split system 112.5 Ton R-410 14 Seer) *Condenser unit Model: TTA15043DAAE001
'Air Handler Model: TWE15043BA0004 'Insulate existent freon lines 'Perform ductwork to Air Handler supply & Return
5 / C
' Crane Service included in quote `Warranty: 1 year for parts and labor, 5 Years for compressor units
(Payment MUST be provided 60%previous to labor, 40%afterjob completion)
Warranty: 5 years in parts and 10 years for compressor unit
$0.00
ESTIMATES COST OF REPAIR:
15 326.70
I AAIOrize �:
tAR
$15,326.7
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