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Res No 025-20-15465RESOLUTION NO.: 025-20-1 5465 A Resolution authorizing the City Manager to execute a professional service work order to Marlin Engineering Inc., for a Citywide Comprehensive Traffic Calming Study. WHEREAS, the Mayor and City Commission wish to develop a Citywide Comprehensive Traffic Calming Study; and WHEREAS, the major goals of the Study are to reduce speeding and cut -through traffic in the City's roadways thereby improving the City's quality of life and reducing the negative impacts of motor vehicles. Marlin Engineering, Inc., will utilize a mixture of recent traffic counts, incorporate prior traffic calming studies, data analysis, input from City staff and resident feedback to formulate the Plan; and WHEREAS, Marlin Engineering, Inc., is one of four firms selected by Resolution No. 060-17- 14861, to provide professional service agreement for engineering services on as needed basis in accordance with Florida Statute 287.055, "Consultants Competitive Negotiation Act"; and WHEREAS, Marlin Engineering, Inc., submitted on February 24, 2020, a proposal for professional engineering services; and WHEREAS, the scope of services, staff allocation and man-hours were negotiated; and WHEREAS, the amount of $98,450 was found to be comprehensive and cost effective in its design approach; and WHEREAS, the Mayor and City Commission desire to authorize the City Manager to execute a professional service work order with Marlin Engineering, Inc., for a Citywide comprehensive traffic calming study for a total amount not to exceed $98,450. WHEREAS, the expense for this project shall be charged to the Capital Improvement Fund Account 301-1790-519-6450 with a balance of $ 813,001.56 prior to this request. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: Section 1. The City Manager is authorized to negotiate the price, terms and conditions and to execute a professional service work order with Marlin Engineering, Inc., for a Citywide comprehensive traffic calming study for a total amount not to exceed $98,450. A copy of the professional Services Agreement and Resolution #060-17-14861 is attached. Section 2. Corrections. Conforming language or technical scrivener -type corrections may be made by the City Attorney for any conforming amendments to be incorporated into the final resolution for signature. Section 3. Severability. If any section clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this resolution. Section 4. Effective Date. This resolution shall become effective immediately upon adoption. Page 1 of 2 Resolution No. 025-20-15465 PASSED AND ADOPTED this 3`d day of March, 2020. ATTEST: CITY LERK !'PR E 00 Mayor Philips: Yea Vice Mayor Welsh: Yea Commissioner Harris: Yea Commissioner Liebman: Yea Commissioner Gil: Yea Page 2 of 2 Agenda Item No:3. City Commission Agenda Item Report Meeting Date: March 3, 2020 Submitted by: Aurelio Carmenates Submitting Department: Public Works & Engineering Item Type: Resolution Agenda Section: Subject: A Resolution authorizing the City Manager to execute a professional service work order to Marlin Engineering Inc., for a Citywide comprehensive traffic calming study. 3/5 (City Manager -Engineering) Suggested Action: Attachments: Me mo_for_Marlin_for_Citywide_Traffic_Plan-Revl.docx Reso_for—Ma rlin_for_Citywide Traffic_PIanCArev.docx Res No 060-17-14861- Professional Services 2017.pdf Marlin Professional Service Agreement.pdf S Mia CW Trf Calming Sty Pkg_2-24-20.pdf South Miami THE CRY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER -OFFICE MEMORANDUM To: The Honorable Mayor & Members of the City Commission FROM: Steven Alexander, City Manager DATE: March 3, 2020 SUBJECT: A Resolution authorizing the City Manager to execute a professional service work order to Marlin Engineering Inc., for a Citywide comprehensive traffic calming study. BACKGROUND: The residents of the City of South Miami have repeatedly expressed safety concern on traffic circulation, speed and cut thru traffic throughout City roadways. A comprehensive traffic study is necessary to evaluate conditions and develop recommendations to formulate a Citywide traffic calming plan. The Study is to develop data and propose concepts whose major goals are to reduce speeding and cut -through traffic in the City thereby improving the City s quality of life and reducing the negative impacts of motor vehicles. Marlin Engineering, Inc., will utilize a mixture of recent traffic counts, incorporate prior traffic calming studies, data analysis, input from City staff and resident feedback to formulate the Plan. The Citywide process will enable the public involvement and study recommendations to be developed systematically and focused. The results of the study will be assembled in a written report identifying the City traffic circulation issues and the alternatives which can minimize the impacts. An active public involvement effort will be developed to inform the residents and pursue obtaining consensus on the desired circulation modifications consistent with Miami -Dade County requirements. This portion of the Study is Phase I. Phase II will be the design and permitting stage. As the next City's rotation list consultant, Marlin Engineering Inc., was requested to provide a proposal for a traffic calming study. On February 24, 2020, Marlin Engineering Inc., submitted a revised traffic impact analysis proposal that is comprehensive and cost effective for the services requested. Marlin Engineering Inc., is one of four firms selected by Resolution No. 060-17-14861, to provide professional service agreement for engineering services on as needed basis in accordance with Florida Statute 287.055, "Consultants Competitive Negotiation Act. ',MOUNT: Amount not to exceed $98,450. Please refer to the consultant contract and fee schedules FUND & AccouNT: The expenditure shall be charged to the to the Capital Improvement Program Fund account number 301-1790-519-6450, which has a balance of $ 813,001.56 priorto this request. ATTACHMENTS: Resolution #060-17-14861 K Professional Services Agreement Marlin engineering Inc., proposal letter dated February 24, 2020 RESOLUTION NO: 0 6 0 -1: 7 -14 8 61 A Resolution authorizing the City Manager to enter Into a multi -year contract with EAC Consulting, Inc., Marlin Engineering, Inc., SRS Engineering, Inc., and Stantec for general engineering services on an as needed basis. WHEREAS, the City solicited a Request for Qualifications (RFQ) to retain qualified consultants to provide various professional and general engineering and architectural services on an as needed basis; and WHEREAS, the professional services are required on an as needed basis and on a rotation basis in accordance with Florida Statute 287.055, "Consultants Competitive Negotiation Act;" and WHEREAS, a Selection Committee comprised of City staff, reviewed the proposals received and identified a short list of respondents for further review; and WHEREAS, the short list of respondents were interviewed by the Selection Committee and subsequently scored and ranked; and WHEREAS, according to the terms and scope of services in the RFQ, the City intends to retain a maximum of four (4) qualified firms under four (4) separate but similar agreements to fulfill the City's needs and meet the requirements for quick response and specialized services; and WHEREAS, the Mayor and City Commission desires to authorize the City Manager to execute the professional service agreements. WHEREAS, the Professional Service Agreement with the firms shall be for a term of three (3) years and an option to renew, at the discretion of the City Manager, for one (1) two (2) year renewal for a maximum term of five (5) consecutive years. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA; Section 1. The City Manager is authorized to enter into non-exclusive multi -year contracts with the firms for professional and general engineering services on an as needed and on a rotation basis in accordance with Florida Statute 287.055, "Consultants Competitive Negotiation Act" and shall be for a term of three (3) years and an option to renew, at the discretion of the City Manager, for one (1) two (2) year renewal for a maximum term of five (5) consecutive years. A copy of the contract is attached. Section 2. Severability. If any section, clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent 5 Page 1 of 2 Res. No. 060-17-14861* jurisdiction, this holding shall not affect the validity of the remaining portions of this resolution. Section 3. Effective Date: This resolution shall take effect immediately upon enactment. PASSED AND ADOPTED this 21 day of March , 2017. ATTEST: APPROVED: CITY CLERK MAY R COMMISSION VOTE: 5-0 READ AN P ROVED AS TO FORM, LANG EGALI D CUTION Mayor Stoddard: Yea E 10 THERE Vice Mayor Welsh: Yea Commissioner Harris: Yea Commissioner Liebman: Yea C NEY Commissioner Edmond: Yea ON Page 2 of 2 E—X-HIBBT 06 PROFESSOONAL SERVICE AGREEMENT " Preitssloal CknemB Engineering and Architectural Services" RFQ MvVM 16.2E THIS AGREEMENT made and entered into this �dap of A WY, t 2k\_l by and between the City of South Miami, a municipal corporation (hereinafter referred to as Owner or CITY) by and through Its City Manager (hereinafter referred to as CITY or City Manager) and Maw` ��«.1r � � who is authorized to do business In the State of Ronda, (hereinafter referred to as the "CONSULTANT'. In consideration of the premises and the mutual covenants contained in this AGREEMENT, the parties agree to the follov&g terms and conditions: 1.1 A Notice to Proceed will be Issued by the City M unW, or his designee, following the signing of this AGREEMENT. This AGREEMENT does not confer on the CONSULTANT any exclusive rights to perform work on behalf of the Owner other than the work described in one or more Notice to Proceed (hereinafter referred to as the "WORIC"), nor does it obligate the Owner in any manner to guarantee wiork for the CONSULTANT. 1.2 The CITY agrees that it will furnish to the CONSULTANT avail data and documents In the CITY possession pertaining to the WORK to be performed under this AGREEMENT promptly after the Issuance of the Notice to Proceed and upon written request of the CONSULTANT. 2.0 ,SWe of Senyices. The CONSULTANT shall perform the work as set forth in the Scott of Services as described in the Notice to Proceed. 3.0 Time for Completion 3.1 The services to be rendered by the CONSULTANT for any WORK shall be commenced upon receipt of a written Notice to Proceed from the CITY subsequent to the execution of this AGREEMENT and shall be completed within the time set forth in the Notice to Proceed or other document signed by the City Manager, or designee. 3.2 A reasonable extension of time will be granted in the event there is a delay on the part of the CITY in fulfilling its part of the AGREEMENT, change of scope of work or should any other events beyond the control of the CONSULTANT render performance of his dudes impossible. 4.0 &-Ws of Com o • The fees for services of the CONSULTANT shall be determined by one of the following methods or a combination thereof, as mutually agreed upon by the CITY and the CONSULTANT. 4.1 A fixed sunr. The fee for a task or a scope of work may be a fbeed sum as mutually agreed upon by the CITY and the CONSULTANT and If such an agreement is reached, It shall be In writing, signed by the CONSULTANT and the City Manager and attached hereto as ATTACHMENT A: 4.2 Hourly rate fees If there is no fixed sum or if additional work is requested without an agreement as to a fixed sum, the CITY agrees to pay, and the CONSULTANT agrees to accept, for the services rendered pursuant to this AGREEMENT, fees In accordance with the hourly rates that shall include all Page 51 of 66 Thom= R. ftpo 1011312016 136 17 wages, benefits, overhead and profit and that shall be in writing, signed by the CONSULTANT and the City Manager and attached hereto as ATTACHMENT& 5.0 hWent and ENE&I eMents. The CITY will make monthly payments or partial payments to the CONSULTANT for all authorized WORK pw forvrred during the previous calendar month as set forth In the schedule of payment as set forth in ATTACHNIE !!'1' A or, if no schedule of payment exhibit is attached to this AGREEMENT then payment will be made 30 days following the receipt of CONSULTANT's invoice as the work proilpresaes but only for the work actually performed and approved in waiting by the City Manager. 6.0 Wt of Decisions, All services shall be performed by the CONSULTANT to the satisfaction of the CITY's representative, who shall decide all questions, difficukla and disputes of whatever nature which may arise under or by reason of this AGREEMENT, the prosecution and fuifiilment of the services, and the character, quality, amount and value. The represen adWs decisions upon all claims, questions, and disputes shall be final, conclusive and bhtding upon the parties unless such determination is clearly arbitrary or unreasonable. In the event that the CONSULTANT does not concur In the judgment of the representative as to any decisions made by him, CONSULTANT shall present his written objections to the City Manager and shall abide by the decision of the City Manager. 7.0 Chynershig of Oncumengs. All reports and reproducible plans, and other data developed by the CONSULTANT for the purpose of this AGREEMENT shall become the property of the CITY without restriction or limitation. 8.0 Audit Righ¢L The CITY reserves the right to audit the records of the CONSULTANT related to this AGREEMENT at any time during the execution of the WORK and for a period of one • year after final payment is made. This provision Is applicable only to projects that are on a time and cost basis. 9.0 Truth -in Nstmiggonx If the contract amount exceeds the threshold amount provided in s. 287.0 1i foe category four, the CONSULTANT shall execute a truth -In -negotiation certificate stating that wage rates and other factual unit costs supporting the compensation are accurate, complete, and current at the time of contractin& In such event, the original contract price and any additions thereto shag be adjusted to exclude any significant sums by which the City determines the contract price was increased due to inaccurate, incomplete, or noncurrent wage rates and other factual unit costs. All such cones= adjustments must be made vAthin one year following the end of the contract. 10.0 Sgbiewo& The CONSULTANT shall not assign or transfer its rights under this AGREEMENT without the express writoen consent of the CITY. The CITY will not unreasonably withhold and/or delay its consent to the assgpment of the CONSULTANT's rights. The CITY may, In Its sole discretion, allow the CONSULTANT to assign Its duties, obligations and responsibilities provided the assignee meets all of the ClWs requirements to the CrMs sole satisfaction. The CONSULTANT shall not subcontract this AGREEMENT or any of the services to be provided by it without prior written consent of the CITY. Any assignment or subcontracting in violation hereof shall be void and unenforceable I ix Unauthorized me= The employment of unauthorized aliens by the CONSULTANT is considered a violation of Federal Law. If the CONSULTANT knowringly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of this AGREEMENT. This applies to any sub-CONSULTANTs used by the CONSULTANT as well. The CITY reserves the right at its discretion, but does not assume the obligation, ftVs2ofaa Th ma9 F. Pepe 10113/2016 138 to require proof of valid citizenship or, in the alterative, proof of a valid green card for each person employed In the performance of work or providing the goods and/or services for or on behalf of the CITY including persons employed by any independent contractor. By reserving this right, the CITY does not assume any obligation or responsibility to enforce or ensure compliance with the applicable laws and/or regulations. 12.0yYjMM r. The CONSULTANT warrants that it has not employed or retained any company or person, other than a bona Ode employee worsting solely for the CONSULTANT, to solicit or secure this contract and that he has not paid or agreed to pay any company or person other than a bona Ode employee working solely for the CONSULTANT any fee, commission, percentage fee, gifts or any other considerations contingent upon or resulting from the award or making of this contract For breach or violation of this warranty, the CITY shall have the right to annul this contract without liability. 13.0 Termita don._ _it is fly understood and agreed that the CITY may terminate this AGREEEMENT for any reason or no reason and without penalty by either declining to Issue Notice to Proceed authorizing WORK, or, If a Notice to Proceed is issued, CITY may terminate this AGREEMENT by written notice to CONSULTANT, and In either event the CITY's sole obligation to the CONSULTANT shall be payment for the work previously authorized and performed In accordance with the provisions of this AGREEMENT. Payment shall be determined on the basis of the work performed by the CONSULTANT up to the time of termination. Upon termination, the CITY shall be entitled to a refund of any manses paid for any period of time for which no work was performed. 14.0 $ This AGREEMENT shall remain in force until the end of the term, which includes all authorized renewrab% or unless otherwise terminated by the CITY. The term of this agreement Is three (3) years from the Issuance of the Notice to Proceed and one two- year option -to renew. The option to renew is at the discretion of the City Manager. The CITY may terminate the contract without cause following 30 days advanced notice to the CONSULTANT. However, In no event shall the term exceed five (5) years ffoQvwing the issuance of the Notice to Proceed. 15.0 In the event either party falls to comply with the provisions of this AGREEMENT, the aggrieved party may declare the other party in default and notify the defaulting party In waiting. If CITY is in default, the CONSULTANT will only be compensated for any completed professional services and CONSULTANT shall not be entitled to any consequential or delay damages. In the event that partial payment has been made for such professional services not completed, the CONSULTANT shall return such sums to the CITY within ten (10) days after notice that said sums are due. In the event of any litigation between the parties arising out of or relating in any way to this AGREEMENT or a breach thereof, each party shall bear its own costs and legal fees. 16.0 Insure e and Indemnification. The CONSULTANT agrees to comply with CITrs Insurance and Indemnification requirements that are set forth in ATTACHMENT Al. to this AGREEMENT. 17.0 AgMsMgM Not Exclu Nothing in this AGREEMENT shaD prevent the CITY from employing other CONSULTANT'S to perform the same or similar services. 18.0 Codes. Ordinances and Lavers. The CONSULTANT agrees to abide and be governed by all duly promulgated and published municipal, county, state and federal codes. ordinances, rules, regulations and lawns which have a direct bearing on the WORK involved on this project The CONSULTANT is required to complete and sign all affidavits, including Public Entity Crimes Affidavit form (attached) pursuant to FS 287.133(3) (a), as required by the CITY's solicitation, if any, applicable to this Page 53 of " Tbons IF. Pew Iaivao1a 137 AGREEMENT. I9.0 ? CONSULTANT shall be responsible for payment of all federal, state, and/or local taxes related to the Work, Inclusive of sales tat If applicable. . 20.0 Q= Free Worknla„ ce,. CONSULTANT shall comply with CITY's Drug Free Workplace poky which is made a part of this AGREEMENT by reference. 21.0 IndopmdMat Contactor. CONSULTANT is an Independent entity under this AGREEMENT and nothing contained herein shall be construed to create a partnership. joint venture, or agency relationship between the parties. 22.0 OWN and Responses. CONSULTANT agrees to provide Its services during the term of this AGREEMENT in accordance with all applicable laws, rules, regulations, and health and safety standards of the federal, state, and CITY, which may be applicable to the service being provided 23.0 Licenses and Certifications. CONSULTANT shall secure all necessary business and professional licenses at its sole expense prior to executing the AGREEMENT. 24.0 Entire This AGREEMENT constitutes the entire went of the parties, Incorporates all the understandings of the parties and supersedes any prior agreements. understanding, representation or negotiation, written or oral. This AGREEMENT ntay not be modified or amended except In waiting, sigpted by bout parties hetvo. This AGREEMENT shall be binding upon and inure to the benefit of the City of South Miami and CONSULTANT and to tfeelr respective heirs, successors and assigns. No modification or amendment of any term or provisions of this AGREEMENT shag be valid or binding unless it complies with this paragraph. This AGREEMENT, in general, and this paragraph, in particular. shall not be modified or amended by acts or omissions of the parries. If this AGREEMENT was approved by written resolution of the Clty Commissi m, or if such approval Is required by ordinance or the City Charter, no amendment to this AGREEMENT shall be valid unless approved by wrritten resolution of the City Commisslon. 25.0 Jury -Trial. CITY and CONSULTANT knowing* irrevocably voluntarily and intentionally waive any right either may have to a trial by jury in Stage or Federal Court proceedings in respect oo any action, proceeding; lawrsuig or counterclaim arising out of this AGREMENT or the ce of the Work thereunder. 26.0 Wift of Fmuted Caples. This AGREEMENT may be executed in several count o pw ts. each of which shall be construed as an original. 27.0 Rules of lnNrprtitation: Throughout this AGREEMENT the pronouns that are used may be substituted for male, female or neuter, whenever applicable and the singular words substituted for plural and plural words substituted for singular wherever applicable. 28.0 If any term or provision of this AGREEMENT or the application thereof to any person or circumstance shall, to any extent; be invalld or unenforceable, the remainder of this AGREEMENT, or the application of such term or provision to persons or circumstances other than those to which it is held Invalid or unenforceable, shall not be affected thereby and each and every other term and provision of this AGREEMENT shag be valid and enforceable to the fullest extent permitted by law. 29.0 Cumulative Remedies: The dudes and obligations imposed by the contract documents, if any, and the rights and remedies available hereunder. and, In particular but whhout limitation, tfte warranties. guarantees and obligdons imposed upon CONSULTANT by the Contract Documents, if any, and this AGREEMENT and the rights and remedies avaUable to the CITY hereunder, shall be In addition to. and shall not be construed in any way as a limitation of. any rights and remedies available at law or In equity. by special guarantee or by other provisions of the Contract Documents, if any. or this AGREEMENT. In order to entitle any party to exercise any remedy reserved to it in this Page 54 of 66 Yip F. Pepe I W13=16 138 10 AGREEMENT, or exisdng In law or in equity, it shall not be necessary to give notice, other than such notice as maybe herein expressly required. No remedy conferred upon or reserved to any party hereto, or existing at law or in equity, shall be exclusive of any other available remedy or remedies, but each and every such remedy shall be cumulative and shall be in addition to every other remedy given under this AGREEMENT or hereafter exlsft at law or In equity. No delay or omission to exercise any right or power accruing upon any default shall impair any such right or power or shall be construed to be a waiver thereof, but any such right and power may be exercised from time to time as often as may be deemed expedient. 30.0 Nton-Waiver. CITY and CONSULTANT agree that no failure to exercise and no delay In exercising any right, power or privilege under this AGREEMENT on the part of either party shall operate as a waiver of any right, power, or privilege under this AGREEMENT. No waiver of this AGREEMENT, in whole or party including the provisions of this paragraph, may be implied by any act or omission and will only be valid and enforceable If In writing and duly executed by each of the parties to this AGREEMENT. Any waiver of any term, condition or provision of this AGREEMENT wig not constitute a waiver of any other term, condition or provision hereof, nor will a waiver of any breach of any terms condition or provision constitute a waiver of any subsequent or succeeding breach. The failure to enforce this AGREEMENT as to any particular breach or default shall not act as a waiver of any subsequent breach or default. 31.0 No Discrimination and Mug] Emalomnt No action shall be t Wmn by the CONSULTANT, nor will It permit any acts or omissions which result In discrimination against any person, including employee or applicant for employment on the basis of race, creed. color, ethnicity. national origin, religion, age, sex, familial status, marital status. ethnicity, sexual orientation or physical or mental disability as proscribed by law and that k will take affirmative action to ensure that such discrimination does not take place. The CONSULTANT shag comply with the Americans with Disabilities Act and It will take affirmative action to ensure that such discrimination does not take place. The City of South Mlamfs hiring practices strive to comply with all applicable federal regulations regarding employment eligibility and employment practices in general. Thus, all individuals and entities seeking to do work for the CITY are expected to comply with all applicable laws, governmental requirements and regulations, Including the regulations of the United States Department of Justice pertaining to employment eligibility and employment practices. By signing this AGREEMENT, the CONSULTANT hereby eerdfles under penalty of penury, to the CITY, that CONSULTANT is in compliance with all applicable regulations and laws governing employment practices. 32.0 Gang Laws. This AGREEMENT and the performance of services hereunder will be governed by the laws of the State of Florida, with exclusive venue for the resolution of any dispute being a court of competent jurisdiction in Miami -Dade County, Florida. 33.0 Effective Dane. This AGREEMENT shall not become effective and binding until it has been executed by both parties hereto, and approved by the City Commission if such approval Is required by City's Charter, and the effective date shall be the date of its execution by the last party so executing it or If City Commission approval Is required by the CWs Charter, then the date of approval by City Commission, whichever is Eater. 34.0 Third Party Beneficiaa It is specifically understood and agreed that no other person or entity shall be a third -party beneficiary hereunder, and that none of provisions of this AGREEMENT shall be for the benefit of or be enforceable by Page SS of 88 Them= F. Pepe 10113=16 139 11 anyone other than the parties hereto, and that only the parties hereto shall have any rights hereunder. 35.0 Further Assurances. The parties hereto agree to execute any and all other and further documents as might be reasonably necessary in order to ratify, confirm, and effectuate the Intent and purposes of this AGREEMENT. 36.0 Time of Essence. Time is of the essence of this AGREEMENT. 37.0 lnWqwjs&n This AGREEMENT shag not be construed more strongly against either party hereto, regardless of who was more responsible for its preparation. 39.0 i'a ee_,..MWe:rre. Neither party hereto shall be in default of its failure to perform its obligations under this AGREEMENT if caused by acts of God, civil commotion, strikes, labor disputes, or governmental demands or requirements that could not be reasonably anticipated and the effects avoided or mitigated. Each party shall notify the other of any such occurrence. 39.0 Subcontractins If allowed by this AGREEMENT, the CONSULTANT shall be as fully responsible to the CITY for the acts and omissions of its subcontractors/subconsultants as It Is for the acts and omissions of people directly employed by it. All subcontractors/subconsultants and their agreements, if allowed by this AGREEMENT. trust be approved by the CITY. The CONSULTANT shall require each subcontractor, who Is approved by the CITY, to agree In the subcontract to observe and be bound by all obligations and conditions of this AGREEMENT to which CONSULTANT is bound. 40.0 Public Records: CONSULTANT and all of its subcontractors are required to comply with the public records Iaw (s.119.0701) while providing goods and/or services on behalf of the CITY and the CONSULTANT, under such conditions, shall Incorporate this paragraph in all of its subcontracts for this Project. Under such condition. CONSULTANT and its subcontractors are specifically required tit: (a) Keep and maintain public records required by the public agency to perform the service; (b) Upon request from the public agency's custodian of public records, provide the public agency vWth a copy of the requested records or allow the records to be Inspected or copied within a reasonable time at a cost that does not exceed the cast provided In this chapter or as otherwise provided by lawn, (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the public agency, and (d) Upon completion of the contract, transfer, at no cost, to the public agency all public records In possession of the contractor or keep and maintain public records required by the public agency to perform the service. If the contractor transfers all public records to the public agency upon completion of the contract; the contractor shall destroy any duphcate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, In a format that is compatible with the Information technology systems of the public agency. IP THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 0 199 FLORIDA STATUES, TO THE CONTRACTORS DUW TO PROVIDE PUBLIC RECORDS RELATINS TO THIS CONTRACTS CONTACT THE CUSTOM OF PUBLIC RECORDS AT 305-6634340; E-ntdl: a mmendez0outhrnlamM.gov; 6030 Sunset ®rive, South Miami, FL 33I43. 41.0 Whenever notice shall be required or permitted herein, it shall be Page 56 of 66 10112=16 Sao 12 delivered by hand delivery, e-mail (or similar electronic transmission). facsimile transmission or certified mail, with return receipt requested and shall be deemed delivered on the date shown on the e-mail or delivery confirmation for any facsimile transmission or, if by certified mail, the date on the return receipt or the date shown as the date same was refused or unclaimed. if hand delivered to the CITY, a copy must be stamped with the official City receipt stamp showing the date of deliver. otherwise the document shall not be considered to have been delivered. Notices shall be delivered to the following individuals or entities at the addresses (including e-mail) or facsimile transmission numbers set forth below. To CITY: City Manager. 6130 Sunset Dr. South Miami, FL 33143 Tel: (30S) 6W2S 10 Fax: (30S) 663-6345 E-mail: salexander@southmiamifl.gov With copies to: City Attorney 6130 Sunset Dr. South Miami, FL 33143 Tel: (305) 667-2564 Fax: (305) 341-OSO4 F.-mall: JVeRee@southm RmEO.gij%- To CONSULTANT: 42.0 Corooraw Authority: The CONSULTANT and its representative who signs this AGREEMENT hereby certifies under penalty of perjury that the CONSULTANT and its representative have, and have exercised. the mqulred corporate power and that they have complied with all applicable legal requirements necessary to adopt. execute and deliver this AGREEMENT and to assume .the responsibilities and obligations created hereunder, and that this AGREEMENT is duly executed and delivered by an authorized corporate officer, in accordance with such officer's powers to bind the CONSULTANT hereunder, and constitutes a valid and binding obligation enforceable In accordance with its terms, conditions and provisions. ON WITNESS WHEREOF, this AGREEMENT was signed on or before the date first above written subject to the terms and conditions set forth herein. LT, aY ATTE,STEP: City of Sa&Mlaml BY Maria M. Menendez. CMC 5vse1CAle= City Clerk City Manager Page 57 of 66 Yb== F. Pepe 1011312016 141 IV Read wd Approved as to Donn, Lane, Legality and Ekkudon thaeoh. Thomas F. Pep, Esq. City Avarney gage as o9 66 Than= F. Ptpo 1611MOaa 1-42 14 r South'%ami nit C61YW IIW.A.vi trr.t; ADDENDUM TO PROFESSIONAL SERVICE AGREEMENT "Professional Cseneml Engineerbtg and Archftw Feral Savieve RFQ N 016-22 The City and CONSULTANT agree that a separate rotational list will be dedicated for work performed under a continuing professional service contract, as specified in the Scope of Services, for "Certified Arborists Services," and a separate rotational list will be established for all CCNA professional services. "Certified Arborists Services" is defined as: a Certfled ArborM Services: Consultant may be called upon to review all tree removal permit applications that are submitted to ensure compliance. with the regulations outlined In Section 20-4.S.1 of the C1Ws Land Development Code. The review includes the initial site Inspection followed up by the determination of mitigation and a final Inspection. When needed, assist City Departments with other issues related to the maintenance, preservation, and protection of trees on both private and public property. The rotational list for "Certified Arborists Services" will rotate every three (3) months among the CONSULTANTS. The City Intends to retain a maximum of four (4) qualified fin -As under four (4) separate but similar Professional Services Agreements. CONWILTAi�T By: -- (Name of Signatory) Read and Approved as to Form, Language, Legality and Execution thereof. - By: Thomas F. Pepe, City Attorney ®f Scut, MI i ®y. Leven Alexander, City Manager 15 ATTACHMENT A 611compENSATOONa9 PROFESSIONAL SERVICE AGREEMENT .' En*WWGeS and cees9 Sovios" RQ O16-22 Hhamaa F. Pape IW131i016 143 W Professional General Engineering & Architectural Services RFQ ##PW2016-22 Wage Rates Summary Job Classification City of South Miami Benchmark Hourly Rate Principal $180.00 Sr. Project Manager $150.00 Project Manager $130.00 Senior Engineer $125.00 Senior Planner $125.00 Planner $85.00 Senior Traffic Engineer $125.00 Traffic Engineer $85.00 Senior Designer/Engineer $90.00 Designer $80.00 Engineering Intern $75.00 Senior CADD Technician $75.00 CADD Technician $65.00 GIS Technician $80.00 Senior Construction Inspector $90.00 Construction Inspector $75.00 Senior Landscape Architect $125.00 Landscape Architect $115.00 Landscape Architect Intern $70.00 Arborist $75.00 Utility Coordinator $90.00 Surveyor / Mapper $85.00 Survey Technician $60.00 2-Man Survey Crew $115.00 3-Man Survey Crew $125.00 4-Man Survey Crew $135.00 Fire Protection Engineer $90.00 Plumbing Engineer $90.00 Mechanical Engineer $90.00 Electrical Engineer $90.00 Geotechnical Engineer $120.00 Geologist $90.00 Environmental Scientist $85.00 Senior Administrative Assistant $65.00 Clerical $45.00 17 ATTACHMENTS S ONSURANCE A IN®ENNIFICATION REQUORENENTS PRMSS1®1M SOVICE AGEfi HJHT "Troflauiond Ganwd Enginurins ed AnNftcturW SwW=011 WQ PW2016-n 1.010 Insummce A Whhout limiting its liability, the contractor, consultant or consulting Arm (hereinafter referred to as "FIRM" with regard to Insurance and Indemnification requirements) shall be required to procure and maintain at its own expense during the life of the Contract, Insurance of the types and in the minimum amounts seated below as will protect the FIRM, from claims which may arise out of or result from the contract or the performance of the cwtract with the City of South Miami, whether such claim is against the FIRM or any sub -contractor, or by anyone directly or indirectly employed by any of them or by anyone for whose acts any of them may be liable. B. No Insurance required by the CITY shall be Issued or written by a surplus lines carrier unless authorized In writing by the CITY and such authorization shall be at the C1TY's sole and absolute discretion. The FIRM shall purchase insurance from and shall maintain the Insurance with a company or companies lawfully audwirized to sell Insurance In the State of Florida, on forms approved by the State of Florida, as will protect the FORM, at a minimum, from all claims as set forth below which may arise out of or result from the FIRM's operations under the Contract and for which the FIRM may be legally Cable, whether such operations be by the FIRM or by a Subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable: (a) claims under workers' compensation, disability benefit and other similar employee benefit acts which are applicable to the Work to be performed; (b) claim for damages because of bodily Injury, occupational sickness or disease. or death of the HRH's employees; (c) claims for damages because of bodily Injury, sickness or disease, or death of any person other than the FIRKs employees; (d) claims for damages insured by usual personal Injury liability coverage; (e) claims for damages, other than to the Work itself, because of injury to or destruction of tangible property, including loss of use resulting there from; (Q claims for damages because of bodily injury, death of a person or property damage arising out of ownership, maintenance or use of a motor vehicle; (g) claims for bodily injury or property damage arising out of completed operations; and (h) claims involving contractual liability insurance applicable to the FIRM's obligations under the Contract. 1.011 Firrn� ce may. The FIRM shall provide and maintain In force and effect until all the Work to be performed under this Contract has been completed and accepted by CITY (or for such duration as is otherwise specified hereinafter), the insurance coverage written on Florida approved forms and as set forth below: 1.012 ftricers' Compensation Insurance at the statutory amount as to all employees in compliance with the "Workers' Compensation law" of the State of Florida Including Chapter 440. Florida Statutes, as presently written or hereafter amended, and all applicable federal laws. Page 60 of" Thomas F. Pipe 1011=81S 145 :1 In addition, the policies must Indude. Employers Liability at the statutory coverage amount. The FIRM shall further insure that all of its Subcontractors maintain appropriate levels of Workers Compensation Insurance. 1.013 Commercial Comprehensive General Liability insurance with broad form endorsement, as well as automobile liability, completed operations and produces liability, contractual liability, severability of interest with cross liability provision, and personal injury and property damage liability with limits of $1.000,000 combined single limit per occurrence and $2,000,000 aggregate, including. • Personal Injury: $1,000,000; o Medical Insurance. $5,000 per person; • Property Damage: $500,000 each occurrence; 1.014 Umbrella Commercial Comprehensive General Liability insurance shall be written on a Florida approved form with the same coverage as the primary insurance policy but in the amount of $1,000,000 per claim and $2,000,000 Annual Aggregate. Coverage muse be afforded on a form no more restrictive than the latest edition of the Comprehensive General Liability policy, without restrictive endorsements, as filed by the Insurance Services Office, and must include: (a) Premises and Operation (b) Independent Contractors (c) Produces and/or Completed Operations Hazard (d) Explosion, Collapse and Underground Hazard Coverage (e) Broad Form Property Damage (f) Broad Form Contractual Coverage applicable to this specific Contract. Including any hold harmless and/or indemnification agreement (g) Personal Injury Coverage with Employee and Contractual Exclusions removed, with minimum limits of coverage equal to those required for Bodily Injury Liability and Property Damage Liability. I.015 business Automobile Liability with minimum limits of One Million Dollars ($1,000,000.00) plus an additional One Million Dollar ($1,000,000.00) umbrella per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. Umbrella coverage must be afforded on a form no more restrictive than the latest edition of the Business Automobile Liability policy, without restrictive endorsements, as filed by with the state of Florida and must include: (a) Owned Vehicles. (b) Hired and Non -Owned Vehicles (c) Employers' Non -Ownership 1.016 SUBCONTRACTS: The FIRM agrees that if any pare of the Work under the Contract is sublet, the subcontract shall contain the same insurance provision as required by of the Firm, other than the Fire and Extended Coverage Insurance and substituting the word Subcontractor for the word FIRM and substituting the word FIRM for CITY where applicable. 1.017 Fire and Extended Coverage Insurance (Builders' Risk). IF APPLICABLE: C. In the event that this contract involves the construction of a structure, the FIRM shall maintain, with an Insurance Company or Insurance Companies acceptable to the CITY, "Broad" form/All Risk Insurance on buildings and structures, including Vandalism & Malicious Mischief coverage, while in the course of construction, including foundations, additions, attachments and all permanent fixtures belonging to and constituting a part of Page 61 of 66 Thomas F. Pepe 1WI312016 146 19 said buildings or structures. The policy or policies shall also cover machinery. if the cost of machinery Is Included In the Contract. or if the machinery is located in a building that Is being renovated by reason of this contract. The amount of insurance must, at all tines, be at least equal to the replacement and actual cash value of the Insured property. The policy shall be in the name of the CITY and the Firm, as their Interest may appear, and shall also cover the interests of all Subcontractors performing Work. D. All of the provisions set forth in Miscellaneous section herein below shall apply to this coverage unless it would be clearly not applicable. 1.018 fHiscekmous F. If any notice of cancellation of insurance or change in coverage Is issued by the insurance company or should any insurance have an eupiration date that will occur during the period of this contract, the FIRM shall be responsible for securing other acceptable insurance prior to such cancellation, change, or expiration so as to provide continuous coverage as specified in this section and so as to maintain coverage during the life of this Contract. G. All deductibles must be declared by the RRIM and must be approved by the CITY. At the option of the CITY, either the RRM shall eliminate or reduce such deductible or the FIRM shall procure a Bond, in a form satisfactory to the CITY covering the same. K The policies shall contain waiver of subrogation against CITY where applicable, shall egwessiy provide chat such policy or policies are primary over any other collectible Insurance that CITY may have. The CITY reserves the right at any time to request a copy of the required policies for review. All policies shall contain a "severability of interest" or "cross llaWIW' clause without obligation for premium payment of the CITY as well as contractual liability provision covering the FIRKS duty to indemnify the City as provided In this Agreement. I. Before startly% the Work, the FIRM shall deliver to she CITY certificates of such Insurance, acceptable to the CITY, as well as the insurance binder, If one Is issued, the insurance policy, Including the declaration page and all applicable endorsements and provide the name, address and telephone number of the Insurance agent or broker through whom the policy was obtained. The Insurer shall be rated A VII or better per A.M. Beses Key Rating Guide, latest edition and authorized to Issue insurance In the State of Rorida. All insurance policies must be written on forms approved by the State of Florida and they must remain in fill force and effect for the duration of the contract period with the CITY. The FIRM may be required by the CITY. at its sole discretion, to provide a "certified copy" of the Policy (as defined In Article I of this document) which shag Include the declaration page and all required endorsements. In addition, the FIRM shall deliver, at the time of delivery of the Insurance certificate, the following endorsements (3) a policy provision or an endorsement with substantially similar provisions as follows "The City of South Miami is an additional Insured. The Insurer shall pay all sums that the City of South Miami becomes legally obligated to pay as damages because of `bodily Injury", 'property damage' , or "personal and advertising Injury" and It will provide to the City all of the coverage that is typically provided under the standard Florida approved forms for commercial general liability coverage A and coverage B"; FNF 62 of 66 Thom R. Pepe IWIYU16 147 20 (4) a policy provision or an endorsement with substantially similar provisions as follows: "This policy shall not be cancelled (induding cancellation for non-payment of premium), terminated or materially modified without first giving the City of South Miami ten (10) days advanced wvritten notice of the intent to materially modify the policy or to cancel or terminate the policy for any reason. The notification shall be delivered to the City by certified malt with proof of delivery to the City.'• If the FIRM is providing professional services, such as would be provided by an architect, engineer, attorney, or accountant, to name a few, then in such event and in addition to the above requirements, the FIRM shall also provide professional Uabillty Insurance on a Florida approved form in the amount of $1.000,000 with deductible per claim if any, not to exceed S% of the limit of liability providing for all sums which the FIRM shag become legally obligated to pay as damages for claims arising out of the services or work performed by the FIRM its agents, representatives, Sub Contractors or assigns, or by any person employed or retained by him In connection with this Agreement. This Insurance shag be maintained for four years after completion of the construcdon and acceptance of any Project covered by this Agreement However, the FIRM may purchase Specific Project Professional Liability Insurance, in the amount and under the terms specified above, which is also acceptable. No Insurance shall be issued by a surplus lines carrier unless authorised in writing by the city at the city's sole, absolute and unfettered discretion. Indemnification Requirement G. The Firm accepts and voluntarily Incurs ag risks of any injuries, damages, or hams which might arise during the work or event that is occurring on the CI1Y's property due to the negligence or other fault of the Firm or anyone acting through or on behalf of the Firm. H. The Firm shall Indemnify, defend, save and hold CITY, its officers, affiliates, employees, successors and assigns, harmless from any and all damages, claims, liability, losses, claims, demands, suits, fines, judgments or cost and expenses, including reasonable attorney's fees, paralegal fees and investigative costs incidental there to and incurred prior to, during or following any litigation, mediation, arbitration and at all appellate levels, which may be suffered by, or accrued against. charged to or recoverable from the City of South Miami, its officers, affiliates, employees, successors and assigns, by reason of any causes of actions or claim of any kind or nature, including claims for injury to, or death of any person or persons and for the loss or damage to any property arising out of a negligent error, omission, misconduct, or any gross negligence, intentional act or harmful conduct of the Firm, its contractor/subcontractor or any of their officers, directors, agents, representatives, employees, or assigns, or anyone acting through or on behalf of any of them, arising out of this Agreement, incident to it, or resulting from the performance or non-performance of the Firm's obligations under this AGREEMENT. I. The Firm shall pay all claims, losses and expenses of any kind or nature whatsoever, In connection therewith, including the expense or loss of the CITY and/or its affected Page 63 of 66 Thmn= F.Pape 1011312016 148 21 officers, affillates. employees, successors and assigns, including their attorney's fees, in the defense of any action In law or equity brought against them and arising from the negligent error, omission, or act of the Firm, its Sub -Contractor or any of their agents, representative% employees, or assigns, and/or arising out of, or incident to, this Agreement~ or Incident to or resulting from the performance or non-pmformance of the Rrm's obligations under this AGREEMENT. J. The Finn agrees and recognizes that neither the CITY nor its officers, affiliates, employees, successors and assigns shall be held liable or responsible for any claims, including the costs and expenses of defending such claims which may result from or arise out of actions or omissions of the Firm, its contractor/subcontractor or any of their agents, representatives, employees, or assigns, or anyone acting through or on behalf of the them, and arising out of or concerning the work or event that is occurring on the CITY's property. In revkwing, approving or rejecting any submissions or acts of the Rrm, CRY In no way assumes or shares responsibility or liability for the acts or omissions of the Firm, its contractodsubcontractor or any of their agents, representatives, employees, or asslg m or anyone acting through or on behalf of ahem. K. The Firm has the duty to provide a defense with an attorney or law firm approved by the City of South Miami, which approval will not be unreasonably withheld. L However. as to design professional contracts, and pursuant to Section 725.08 (1). Florida Statutes, none of the provisions set forth herein above that are In conflict with this subparzVaph shall apply and this subparagraph shall set forth the sole responsibility of the design professional concerning Indemnification. Thus, the design professional's obligations as to the City and Its agencies, as well as to its officers and employees. is to indemnify and hold them harmless from liabilities, damages, losses, and costs. Including; but not limited to, reasonable attorneys' fees, to the extent caused by the negligence, recklessness, or Intentionally wrongful conduct of the design professional and other persons employed or utilized by the design professional In the performance of the contract. THIS IS INCLUDED IN THE GENERAL CONDIIIONS END OF SECTION Page 6,6 of " Thom F. Pepe IQi13=16 149 22 F SCOPE Citywide Traffic Calming Study, South Miami, FL. TO: Aurelio Carmenates, PE. Capital Improvements Project Manager City of South Miami 6130 Sunset Drive South Miami, FL 33143 FROM: Jose Santiago, PE. MARLIN Engineering Inc. 1700 NW 66'" Avenue, Suite 106 Plantation, FL 33313 SUBJECT: Citywide Traffic Calming Study DATE: February 24, 2020 Dear Mr. Carmenates, MARLIN Marlin Engineering, Inc. (Marlin) proposes to provide the services identified below pursuant to the Professional Services Agreement provided by the City of South Miami ("City") for General Engineering and Architectural Services, dated March 31, 2017. General This project will perform a comprehensive Citywide Traffic Calming Study. The major goals of the Study are to reduce speeding and cut -through traffic in the City thereby improving the City's quality of life and reducing the negative impacts of motor vehicles. Marlin will utilize a mixture of recent traffic counts, incorporate prior traffic calming studies, data analysis, input from City staff and resident feedback to formulate the Plan. The Citywide process will enable the public involvement and study recommendations to be developed systematically and focused. The results of the study will be assembled in a written report identifying the City traffic circulation issues and the alternatives which can minimize the impacts. An active public involvement effort will be developed to inform the residents and pursue obtaining consensus on the desired circulation modifications consistent with Miami -Dade County requirements. This portion of the Study is Phase I. Phase II will be the design and permitting stage. II. Scope of Work Task I - Data Collection a) Review of prior traffic studies found 12 current traffic counts from four recent reports which can be utilized in this study. Marlin will collect (63) 24-Hour Vehicle Classification Counts on City local streets. The new counts will update out-of-date counts and provide new count locations. These counts will provide information on the characteristics of vehicles traveling City local streets including vehicle volumes and speeds. Traffic count locations will be selected based on information from prior traffic studies, City staff, supplemented from field review by Marlin staff and input from residents. 23 1700 NW 6611 Avenue, Suite 106. Plantation. FL 33313 • 954.870.5070 • www.marlinengineering.com Al MARLIN b) Information from the prior City traffic calming studies will be incorporated into the Citywide report. c) Marlin technical staff will perform field reviews throughout the City to identify existing traffic control features, local circulation patterns and or street designs which may influence cut - through trips or local circulation issues. d) Marlin will utilize Bluetooth data collection devices to collect origin -destination (OD) counts to identify cut -through traffic, where appropriate. e) Marlin staff will obtain crash data to identify high accident locations. f) Marlin staff will collect available information on pedestrian and bicycle activity within the City. Deliverables: 1) Traffic Counts 2) OD data, where appropriate 3) Field Review Summary 4) Crash Data Summary 5) City Pedestrian and Bicycle Summary Task 2 — Data Analysis a) Preliminary results from the first portion of the traffic count effort will be analyzed to provide 24-hour daily traffic, AM and PM peak hour traffic and the 851 percentile speed data. Additionally, preliminary information from the field review and crash data analysis will be utilized to provide information for the initial presentation meeting with the residents. b) Preliminary display boards will be prepared for the initial presentation meeting. c) Analyze all traffic counts to provide the daily and AM/PM peak hour volumes, 85' percentile speeds. d) Analyze crash data and provide summary tables and accident summaries by location. e) As appropriate, detail information on pedestrian and bicycle activity in the City. f) Analyze the data analysis results to identify locations where traffic calming measures are warranted. g) Analyze the types of traffic calming measures which can be recommended for specific locations to reduce speeding, reduce traffic volumes and or address accident experience. Deliverables: 1) Map of City Traffic Control Features 2) Tables and Maps of Traffic volumes 3) Tables and Maps of Traffic Speed Issues 4) Tables and Maps of Crash Data Experience 5) Tables and Maps of Pedestrian/Bike Issues Task 3 — Traffic Calming Master Plan a) Marlin will utilize the results from Task 2 to develop several traffic calming alternatives which could be utilized in South Miami to address the traffic circulation and safety issues raised. Types of alternatives which will be considered include speed control alternatives, vertical deflection measures including diverters and full or partial closures. b) Marlin will develop a prioritization and scoring process for assessing the viability of the various suggested alternatives for specific locations. 24 700 NW 66'1 Avenue. Suite 106, Plantation, FL 33313 • 954.870.5070 • www.marlinengineering.comA F MARLIN c) Information and results from Tasks 1 and 2 will be the basis for developing a City-wide Traffic Calming Alternatives Master Plan. The report will be graphic -based and written for easy reading. The draft version of the report will be summarized and available for resident review. d) Residents will be polled to provide 67% agreement in the proposed traffic calming improvements per MDC DTPW requirements. e) The draft Traffic Calming Master Plan will be presented to the City Commission for approval prior to submission to MDC DTPW review. Deliverables: 1) Graphic -based written report with text, tables and maps 2) Recommendations for Traffic Calming Improvements for City streets at various locations 3) Prioritized Citywide list of traffic calming improvements 4) Traffic Calming Master Plan (24' x 36" color plot) Task 4 — Review Traffic Calming Improvements with MDC DTPW a) Marlin will meet with and provide the city-wide Traffic Calming Master Plan written report to MDC DTPW for review. Projects which received 67% of the affected sectors resident votes will be specified. b) Marlin will coordinate with the City on review of the Traffic Calming Improvements with the affected entities such as the Police, Fire and Solid Waste Departments indicating approval of the improvements and that traffic calming improvements will not adversely impact their services. c) Resolution from the City Commission after a public hearing and draft intergovernmental agreement from the City will be responsible for installing, maintaining and liabilities associated with the traffic calming devices. Deliverables: 1) Graphic -based report with recommendations of traffic calming improvements approved by 67% of the affected residents 2) Concurrence approval letters from affected agencies 3) City Resolution and Intedocal agreement on City responsibilities for traffic calming devices. 4) Two (2) meetings with MDC DTPW. Task 5 — Meetings and Presentations a) Marlin will hold an initial Presentation Meeting for City residents at City Hall. The initial meeting will be scheduled approximately three months into the Study. Marlin will utilize available City information to identify contact lists and City public participation mechanisms. Marlin will be responsible for display boards, sign -in sheets, comment cards and maps. Marlin will review the overall project schedule, major tasks and preliminary findings. Marlin staff will be available 30 minutes before and 30 minutes after the presentation to answer questions and help residents on the study effort. b) Marlin will hold 1 follow-up meeting at City Hall with City residents. The meeting will consider the draft findings of the Study and specific recommendation for traffic calming improvements in the City. Marlin will prepare display boards and have an executive summary of the report for a hand-out. Marlin staff will be available 30 minutes before and 30 minutes after the presentation to answer questions and assist residents on the study effort. 25 1700 NW 6611, Avenue. Suite 106, Plantation, FL 33313 • 954.870.5070 • www,marlinengineering.com/ MARLIN c) Marlin will present twice to the City Commission on the Study. The first presentation will summarize the Study objectives, scope and schedule. The second presentation will present the results of the draft plan and the City resident support for the traffic calming improvements, Deliverables: 1) Hold initial presentation meeting with City residents on the Study. 2) Hold one follow-up meeting with City residents. 3) Hold 2 public meetings with the City Commission, III. SCHEDULE The Draft Report for this Study will be submitted within 7 months after receiving a Notice to Proceed. It is expected the total study will require approximately 12 months. IV. BUDGET The attached staff hour fee proposal contains the budget for the work effort including out of pocket expenses. For the services performed, the City of South Miami will pay Marlin the lump sum fee of $98,450.00. The hourly billing rates are consistent with the unit rates shown in the Executed Agreement for this contract. This Work Order is a Lump Sum Work Order, and shall be billed monthly as a percentage of completion. IV. ACCEPTANCE The return of an executed copy of this proposal would constitute our Notice to Proceed. Sincerely, MARLIN ENGINEERING, INC. Jose Santiago, PE, Project Manager for this Project Reviewed and Approval in Concept Recommended by: Department Director: Procurement Manager: City Manager: ►Z:f 1700 NW 6611 Avenue. Suite 106. Plantation, FL 33313 • 954.870.5070 - www.marlinengineering.comA Ci,mWWmNam.'. MarAn Engireatlrg.lnc. Coemhml Fee Pmpnnl WvriabM COMreeI No.: 201742ME Proed South Miami Citywide Traffic Calming Master Plan Data W4QO Pmpn No: Dernpdon. Work Order No: STAFF CLASSIFICATION Job OMnifiutian Pm1eel Maasger SI.Tra cEngineer Sr. Dealgreffis, T.M. En0beer Designer GIS Tedlnie n Sr. C.dd Teo mean SMNHours Sea., Average Assigned Staff M...r Approved Rate Rate: $150.00 Rate: $125.00 Rat.: "cho Rate: SBSAO RI Se0.00 Rate: $80.00 Rate: 3 75.00 By Cost By Rate Per Task Men Cost) Task Mee Cony Task Men Cost) Task Men COSY Task Man CrnU Task Man CoeV Task Men Cost) Teak Task Task Task roan hours Iavrm hours Man Mlm hoes I TASK V DATA COLLECTION 2 NWRekew0lmrenWyofT�ioContral FeaWna 1 Sim 16 S2,e00 24 52,040 24 SIAN 65 $am 592.15 3 C,aeh Arralyeb 1 $150 2 $250 16 31.360 4 S32O 4 5300 22 $2.380 Sa8115 4 PedestnaniNke Revkwr 1 Sim 2 $250 12 51,020 4 $320 4 5300 23 $2,040 SBBJO 5 6 TASK 2: DATA ANALYSIS AraNm Dela Co0eNbn EllPrt 2 ON 12 31,500 24 S21N0 a 5640 20 $1,500 SO URN 590.61 9 MdpaeM Ahne.f Corr<m 2 $300 a 51,000 24 52,040 16 51260 40 $3.000 90 S7.620 War 10 11 TASK 3: TRAFFIC CALMING MASTER PLAN 12 Devem, Traffic Calming Ahenral'wes 4 $600 8 51.000 24 $2,160 20 $1,700 24 $1920 16 $1.200 96 58,580 $89.38 13 PMlmirery Pankmg of PrlonuzM Locabona 1 5150 a 51,000 a ST20 a SON 25 52,550 $102.DO 14 Dna Ro,d.M Nester PWn 4 Po0 40 S5W0 24 S2.M0 9 Pan 26 $8230 sim.95 15 Fmw Report BM eels, PMn 2 $300 a 51,030 12 51,020 4 5320 26 52,640 $101.54 16 12 TASK 4: REVIEW PLAN WITH MDG-DTFW 18 Present Ra .ndaliomlorR..&AppmaI B S1,200 16 VAN is 51,380 0 Par 8 SON 56 $5.800 $103.67 19 20 TASK 5: MEETINGS AND PRESENTATIONS 21 Iniaal Pho.mosten Mean, 4 $600 8 S1,W0 16 S1.360 8 $640 0 Saw 44 54.200 $95.45 22 Folhow C16hode Meeting 2 5300 16 32,0011 19 51,360 a SN.0 12 5900 Se 55.200 59630 23 011y Ccurnealon Moving. (2) 0 51200 16 VAN 24 $3,300 513333 24 25 26 22 TM1H Ph I Scops Does Not Iholude Design ACUorbas Total BMM Hours 40 160 32 212 24 68 136 670 Total SMN Cost58,000.00 SZO,96g00 32,880.00 $18.020.00 SIA20A0 55440A0 51O200.00 594,460.00 05.92 Total % of Work by position 610% 23.8% 48% 31.5% 3.6% Npte: Fee br "he P..I(s) of the frma2 hot to Mkoolumd aOrka as 0a mu1bobs, i5 rot applitabe W User I son. This foe u to M.hours beo. and aMones as a eapeeb,IN Formula of ioele Fee 9 L ivMd Mun S1e0.00 IM1our = 5 1C40.e0 We. 1. The slredl n b 5o uioJ by Pnme Lnncullanl to WlMale 1M1e GnM Total Fea dnd oho is b be u50U IW eacn SUMnnaullenl 2. ManueR/ One, lee Imm exn aubConsvtlenL Unused subtormo.m rows may ba Malden 3. M.,. nppllcably the basis for wmk dcbNly descrinlions mall be the FICEIFDOT SI.rdud Sr.,. anal SM0 Hour Eatimallan NaMMok. 4. EnlvrlM multipUer veers in tin frets anvrlM wprtl'mWInIN� MaaimurnOPdonmalouinn. 10.1% 20.2% 1- SUBTOTAL ESTIMATED FEE: multiplier 1.00 Toift Counts (63) 24 Hr Vebkk C4AIFw1bn 8W.Wo6 DTrarkinp 10 Vaden al POO each SUMamullant' submuum.rh Phoorare Fee Ramon 50ria 2 -SUBTOTAL ESTIMATED FEE: Geolechnlcel FalNLeb Teallr, Survey Foe I., Surv0y Crew Feel. DIM, Marc. Fre: Enter Fee DesorpMn 3- SUBTOTAL ESTIMATED FEE: Adtl4brel SeMms lAlimeancal Reimnumemes (Alk hrm) GRAND TOTAL ESTIMATED FEE: $64,460.00 S22AWN S5O00AO S 1,440N 595,950.00 $95,950.00 .27 $2,503.00 39a,450.00