Res No 021-20-15461RESOLUTION NO.: 021-20-15461
A Resolution authorizing the City Manager to increase operating expenditures for FY
2020 and 2021 as necessary, and to establish scholarships for social and recreational
program registration on behalf of youth whose family income is less than 80% of the
Miami -Dade County Area Median Income.
WHEREAS, the current South Miami Community Redevelopment Agency ("SMCRA")
Plan includes social programs including scholarships; and
WHEREAS, the source of the authority of the SMCRA is through Miami -Dade County's
(County) delegation of the County authority to establish community redevelopment agencies; and
WHEREAS, on June 1, 2000, the County entered into an Interlocal Agreement with the
City and the SMCRA in which the County delegated all of its delegable authority to the City and
the City delegated its authority to the SMCRA; and
WHEREAS, the authority of the current SMCRA will be at an end on June 1, 2020; and
WHEREAS, the SMCRA has applied to renew its authority and has submitted a
Community Redevelopment Plan without social programs and a new Interlocal Agreement, which
the City resolved not to approve; and
WHEREAS, even if the City were to approve the new Interlocal Agreement, the SMCRA
Plan would not provide any social programs to the residents of the South Miami Community
Redevelopment area; and
WHEREAS, the City would have access to additional ad valorem tax revenues to fund
scholarships, if the SMCRA is dissolved on June 1, 2020.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1. The foregoing recitals are hereby ratified and confirmed as being true and
correct and are hereby made a specific part of this Resolution upon adoption hereof.
Section 2. The City Manager is hereby authorized to increase operating expenditures for FY
2020 as necessary, and to establish, on or before June 1, 2020, scholarships for social and
recreational program registration (Registration Scholarships) on behalf of youth whose family
resides in South Miami and under the following minimum conditions and requirement:
1. Application must be completed by a parent, guardian, or head of household, with all
requested information provided. Incomplete applications will not be considered.
2. Registration Scholarships will only be available to children who would not to be able
to participate in the programs without the scholarship and based on objective financial
standards to be set uniformly by the City Manager and his staff.
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3. Proof of Florida identification, residency, and verification of low-income status (data
based on Miami -Dade County Income Limits and/or Florida Department of Children
& Families) are required.
4. Scholarships will only be available to cover fifty percent of the cost of registration and
are not available to cover any additional costs (uniforms, equipment, tournament, etc.)
unless registration fee includes uniforms and/or equipment.
5. The amount of a scholarship is dependent on the amount of scholarship funds that are
available.
6. Participant must commit to being in attendance for a minimum of 90% of the scheduled
practices, games, and/or classes. The failure of a participant to meet this standard in
the immediately preceding season for any activity will be considered when deciding to
award the scholarship.
7. Participation by an adult family member in at least 5-10 hours of voluntary service
during sport season may be taken into consideration when there are more qualified
applicants than available scholarships.
8. Only one scholarship, limited to one activity (sport or program), will be awarded to a
participant at any one time during the period for which registration is required for the
scheduled activity.
9. Individuals must reapply for each program or sport for which they are requesting
financial assistance.
10. Other requirements may be required.
Section 3. Corrections. Conforming language or technical scrivener -type corrections
may be made by the City Attorney for any conforming amendments to be incorporated into the
final resolution for signature.
Section 4. Severability. If any section, clause, sentence, or phrase of this resolution is
for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding
shall not affect the validity of the remaining portions of this resolution.
Section 5. Effective Date: This resolution shall be effective immediately upon its
adoption.
PASSED AND ADOPTED this 18'h day of February, 2020.
ATTEST:
� ) "
City Clerk
READ AND APPROVED AS TO FORM
AND EXECUTION
APPRO ED: ,
Mayor
ZI
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COMMISSION VOTE: 5-0
Mayor Philips:
Yea
Vice Mayor Welsh:
Yea
Commissioner Hams:
Yea
Commissioner Liebman:
Yea
Commissioner Gil:
Yea
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Agenda Rem No:Bb.
City Commission Agenda Item Report
Meeting Date: February 18, 2020
Submitted by: Thomas Pepe
Submitting Department: City Attorney
Item Type: Resolution
Agenda Section:
Subject:
A Resolution authorizing the City Manager to increase operating expenditures for FY 2020-2021 as necessary,
and to establish scholarships for social and recreational program registration on behalf of youth whose family
income is less than 80% of the Miami -Dade County Area Median Income. 3/5 (Vice Mayor Welsh)
Suggested Action:
Attachments:
Memo -Social Programs.docx
Reso re Social Programs in South Miami(2)CArev(2).docx
CITY OF SOUTH MIAMI
South Miami OFFICE OF THE CITY MANAGER
THE CITY OF PLEASANT LIVING INTER -OFFICE MEMORANDUM
To: The Honorable Mayor & Members of the City Commission
FROM: Steven Alexander, City Manager
DATE: Tuesday, February 18, 2020
SURJEcr: A Resolution authorizing the City Manager to increase operating expenditures
for FY-2021 as necessary, related to registration scholarships towards social and
recreational programs on behalf of youth who reside in the City's community
redevelopment area boundaries and to establish a policy to govern a new
category of registration fee scholarships.
BACKGROUND: Funding towards certain social programs and events that were held within the
boundaries of the South Miami Community Redevelopment Agency ("SMCRA or
Agency") were eliminated from the agency's budget approximately two years
ago or shortly after the arrival of the incumbent Director of SMCRA. Although
residents who resided within the community redevelopment area benefited
from scholarship funding towards programs such as summer camp and
afterschool, the SMCRA was restricted in its use of funds by the County and
shifted its focus mainly towards affordable housing construction, economic
development and capital improvements.
Since the SMCRA policy change, the City's Parks and Recreation Department has
continued to operate quality social and recreational programs that benefit all
residents, including residents who reside in the community redevelopment area,
through general operating funds and additional multiple external funding
sources (i.e. grants, sponsorships, donations). The Department currently tracks
residents versus non-residents only; therefore, no distinction is made regarding
those who live within the community redevelopment area. Exhibit A (page 4)
illustrates an educated estimate of the number of CRA residents enrolled in
some of our most popular programs and current funding support to date.
The estimated annual cost for partial (50%) registration fee scholarships towards
social and recreational programs on behalf of children who reside in the
community redevelopment area, or Marshall Williamson Neighborhood, is
roughly $31,000 per fiscal year. These programs entail an estimated 440 youth
who reside in the community redevelopment area and roughly 950 youth City-
wide (all areas of the City) that are enrolled in learn -to -swim classes, basketball,
tackle football, cheerleading, afterschool, summer camp, PAL track and field,
and Girl Scouts.
Fa
CITY OF SOUTH MIAMI
South Miami OFFICE OF THE CITY MANAGER
THE CITY OF PLEASANT LIVING INTER -OFFICE MEMORANDUM
PROPOSAL: Commissioner Welsh has requested that the administration prepare a proposal
for specifically including residents of the Marshall Williamson neighborhood, in
this case synonymous with the community redevelopment area. In the event
the City Commission desires to support specific additional funding for
registration fee scholarships, the City's Parks and Recreation Department will
develop a new policy and application process for administering registration
scholarships as follows:
1. Application must be completed by a parent, guardian, or head of household,
with all requested information provided. Incomplete applications will not be
considered.
2. Registration scholarships will only be available to children who, without
financial assistance would not be able to participate in our programs.
3. Proof of Florida identification, residency, and verification of low-income
status (data based on Miami -Dade County Income Limits and/or Florida
Department of Children & Families) are required.
4. Scholarships would only be available to cover partial (50%) cost of
registration and are not available to cover any additional costs (uniforms,
equipment, tournament, etc.) unless registration fee includes uniforms
and/or equipment.
5. The amount of scholarships shall be partial (50%) and dependent on amount
of scholarships funds available.
6. Participant commitment to attend a minimum of 90% of scheduled
practices, games, and/or classes.
7. Participation by an adult family member in at least 5-10 hours of voluntary
service during sport season may be required.
8. Scholarships are awarded for one per registrant and are only valued for one
sport/program at a time.
9. Individuals must reapply for each year they are requesting assistance.
10. Other requirements may be required.
This proposed new category of scholarships will be entitled the Marshall
Williamson Neighborhood Recreation Scholarships program (MWNRS). The
estimated cost of this program is $31,000 per fiscal year and is a separate subset
of the current estimated grant program which is funded at approximately $10,000
for selective programs at the time this memo was written.
The administration has also been directed to provide information and support for
an out -of -school time (OST) teen program (ages 13-18). OST teen program is a
supervised program that young people regularly attend when school is not in
session. A year-round, activity -filled calendar will entail fun, exercise, building
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CITY OF SOUTH MIAMI
South Miami OFFICE OF THE CITY MANAGER
THE CITY OF PLEASANT LIVING INTER -OFFICE MEMORANDUM
confidence, growing friendships, discovering talents, homework assistance,
technology training, job service learning, volunteer opportunities, sports, field
trips and more. Running a successful OST teen program requires dedicated
personnel (roughly $30,000 for part-time staff leader) and appropriate operating
funds in the amount of $25,000.
Additionally, and related to this current proposal, staff has been requested by
Commissioner Welsh to create a revolving loan program for necessary repairs to
the exterior of residential properties within the Marshall Williamson
Neighborhood, otherwise known as being within the community redevelopment
area boundaries. This proposed revolving loan program will be forthcoming after
additional research and development.
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r / CITY OF SOUTH MIAMI
South Miami OFFICE OF THE CITY MANAGER
THE CITY OF PLEASANT LIVING INTER -OFFICE MEMORANDUM
EXHIBIT A
Estimated Number of CRA Residents, CRA Residents Annual Registration Fee Scholarship
Costs (Partial), Current FY-20 Operating Internal Support & External Support
CRA Residents Annual FY-20 City
Program Estimated q of CRA I Registration Fee Operating FY-20 External Support
Residents Enrolled Scholarship Cost
Internal Support
(Partial)
Swimming
Lessons
Football
Cheerleading
Basketball
Afterschool
Summer Camp
Girl Scout
PAL Track & Field
Teen Program
(new)"
m
50
50
40
55
$3,600
$2,000
$2,000
$800
$6,188
75 $11,250
25 $313
35 $1,750
20 $3,000
$7,000
scholarships
$3,000
South Miami Children's Clinic
(10k over 3 years); USA
Swimming Foundation
(waiting on award
notification); Rotary
Foundation (waiting on
application to open)
Interval International
(waiting on sponsorship
award)
Interval International
(waiting on sponsorship
award)
Total 02_ - - —_W= 1 Q 1 0 -- -
*The Teen Program is a new, year-round program that is desired by Vice Mayor/ Commissioner
Welsh. Staff estimates that 10 to 20 teens who reside in the community redevelopment area
would participate should a program exist.
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