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Res No 012-20-15452RESOLUTION NO. 01 2- 2 0 -1 5 4 5 2 A Resolution authorizing the City Manager to issue a purchase order to Riddell, Inc. for the reconditioning of one -hundred and eighty (180) Victor -I youth football helmets. WHEREAS, the City's youth tackle football program, South Miami Grey Ghost Football, provides athletic instruction and competition to over two -hundred (200) youth participants each season; and WHEREAS, upon registration, each participant is issued required safety equipment to ensure safe participation in youth tackle football. This equipment includes a helmet with facemask, shoulder pads and 7-piece pad set; and WHEREAS, based on the 2019 post season equipment inspection report, one -hundred and eighty program helmets require reconditioning and recertification for the upcoming season; and WHEREAS, according to the National Athletic Equipment Reconditioners Association (NAERA), helmets should be reconditioned and recertified every year; and WHEREAS, staff obtained three (3) competitive proposals from multiple sources of supply; Riddell, Inc. was the lowest and most responsive vendor; and WHEREAS, the total expenditure shall be charged to the Parks and Recreation Football account number 001-2000-572-5630, which has a balance of $26,697 before this request was made. NOW, THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAM1, FLORIDA THAT: Section 1. The City Manager is authorized to procure and expend an amount not to exceed $9,000 to Riddell, Inc. for the reconditioning and recertifying of one -hundred and eighty Victor -I youth football helmets. Section 2. Severability. If any section clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this resolution. Section 3. Effective Date. This resolution shall become effective immediately upon adoption by vote of the City Commission. PASSED AND ADOPTED this 215t day of January2020. 1 Resolution No 012-20-15452 ATTEST: F-AUURSINQ v /,'�5 IIIID�,fw: READ AND APPROVED AS TO FORM: COMMISSION VOTE: 5-0 LANGUAGE EGALITYAND / ///��� Mayor Stoddard: Yea EXECUTI H EOF ,J / I Vice Mayor Harris: Yea // / / Commissioner Gil: Yea Commissioner Liebman: Yea Commissioner Welsh: Yea CITY ATdORNEY Agenda Item Nol. City Commission Agenda Item Report Meeting Date: January 21, 2020 Submitted by: Quentin Pough Submitting Department: Parks & Recreation Item Type: Resolution Agenda Section: Subject: A Resolution authorizing the City Manager to issue a purchase order to Riddell, Inc. for the reconditioning of one -hundred and eighty (180) Victor -I youth football helmets. 3/5 (City Manager -Parks & Recreation Dept.) Suggested Action: Attachments: Memo- Helmet Reconditioning 2020 .docx Reso - helmet reconditioning 2020.docx Proposals & Recommendation Ltr.pdf South Miami THE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER -OFFICE MEMORANDUM TO: The Honorable Mayor & Members of the City Commission FROM: Steven Alexander, City Manager Via: Quentin Pough, Director of Parks & Recreation DATE: January 21, 2020 SUBJECT: A Resolution authorizing the City Manager to issue a purchase order to Riddell, Inc. for the reconditioning of one -hundred and eighty (180) Victor -I youth football helmets. BACKGROUND: The City's youth tackle football program, South Miami Grey Ghost Football, provides athletic instruction and competition to over two - hundred (200) youth participants each season. Upon registration, each participant is issued required safety equipment to ensure safe participation in youth tackle football. This equipment includes a helmet with facemask, shoulder pads, and a 7-piece pad set. The helmet is arguably the most important piece of equipment in tackle football. While there is no concussion -proof helmet, a football helmet can protect athletes from serious brain and head injuries. Based on the 2019 post season equipment inspection, one -hundred and eighty (180) program helmets require reconditioning and recertification for the upcoming 2020 season. In September 2019, the National Athletic Equipment Reconditioners Association (NAERA) distributed updated recommendations on helmet reconditioning for tackle football. It recommends that football helmets be reconditioned every year, unless otherwise noted by the manufacturer. Appropriate maintenance ensures that every youth athlete is issued an inspected, repaired and recertified piece of equipment. Helmets that do not pass safety checks during the reconditioning process are discarded and replaced. When properly maintained, a helmet can last up to ten (10) years before needing replacement. Staff obtained three (3) competitive proposals from multiple sources of supply; Riddell, Inc. was the lowest and most responsive vendor. E South Miami THE CITY OF PLEASANT LIVING VENDORS & PROPOSALS: EXPENSE: FUND & ACCOUNT: ATTACHMENTS: CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER -OFFICE MEMORANDUM Please find below a breakdown of proposals. VENDORS BID AMOUNT RIDDELL INC. $ 9,000 ✓ LIGHT HELMETS $101800 END ZONE SPORTS $21,591 Amount not to exceed $9,000. The expenditure shall be charged to the Parks and Recreation, Football account number 001-2000-572-5630, which has a balance of $26,697 before this request was made. Resolution Proposals & NAERA Recommendation Letter 3 Riddell® 7501 Performance Lane, North Ridgeville, OH 44039 Phone:( 800) 275-5338 Type: Quote BM To : SAP - 20090 SOUTH MIAMI YOUTH ATTN:TREASURER 5800 SW 66TH STREET MIAMI, FL 33143 ShlpTo: Reconditioning SOUTH MIAMI YOUTH ATTN:TREASURER 5800 SW 66TH STREET MIAMI. FL 33143 Ref. #,.0 Invoice Ralidrance Una : 2020 HELMET RECON Order Placed By : JAMIE ADAMS - Other I Emaill: JADAMS SOUTHMIAMIFLGOV 305-668-3875 How Shipped : Seko Loolsfics Plant To : Laredo Wet emts : 30 beyond Repair jCuftmw IQUOTE PO p: OrderDate : 12/19/2019 NWM . Retum: No Bugs: 03/01/2020 18 Palas Rep: Dan Suarez When Compielad : Ship Direct To Customer Bang ummuctiorm : Date Aec Bin o: FedW Iridmedons InNals Item/Code Mfg Item/Code 180 Riddell Riddell Victor-1 148 180 New Quick Release Pairs To Be Installed Quick Release Pairs Picked Up Paint 180 Paint Collor Anodized Blue 005500 1 ® Paint Color Change Reim S 2439ds 10 All O As Nec.0 None Chin Strips - LJ See Instructions For Specific Details Picked U Soft Cups -color: - Hard - color• Strap Lacs city SW Cow Qty style Coles Face Mnft - U Color Change - U See IraMicdons For Specific Details Replacement Tclemnce 300 Shouktar Pads: Standwrd College Accourd ethod of Payment uthodzed Signature I hereby authorize Riddell/ALL AMERICAN to recondition the athletic equipment listed. I understand that Riddell/ALL AMERICAN reserves the right to reject any equipment obsolete, outdated, or not meriting the expense of repair. Any estimate on any reconditioning order may vary 10-15 percent based on the above mentioned quantities. Riddell/ALL AMERICAN Is not responsible for verbal or assumed estimates. Company will apply it's standard charge for transportation and handling. Sales tax w[H be added 9 applicable. This amount is not included In the estimate and will be added to the Invoice. ESTIMATE MAY VARY AS EXPLAINED ABOVE Total Before Transportation & Sales Tax if Applicable $9,000.00 Authorized Signature Title Phone HELMETLINELIGHT LS1 DATE CLISTOMERI•' • Grey Ghost 'ONTACF NAM Jaime Adams 'HONE 305-668-3860 ;HIPPING ADDI 5800 sw 66 st 31LLING All 5800 sw 66 st PAYMENT INFORMATION LIGHT APT STE OTHER CITY STATE FL II 33143 � South Miami CITY u STATE ZIP South Miami 33143 LEVEL 1 $60" COMPLETE BASIC service includes: ❑ LEVEL $30* BASIC 11 Breakdown, inspection, and sanitizing of all parts. 2j Uner leaned. *Additional charge for shipping and custom painting services. `Identify detailed helmet -by -helmet instructions on subseryuent payes 3) Hardware leaned arrd/or replaced. 4) Recertification COMPLETE service Inc lodes* All BASIC Service PLUS 1) Shell sanded and repanted. - HELMETSPECIFICATIONS HELMET COLOR Dark Grey ® ® ❑ GLOSS gI FLAT RECONDITIONING PROCESS 1) COMPLETE RECONDITIONING REQUEST FORM -I)INSPECTION 2) SHIP HELMETS AND COMPLETED FORM TO LICHT HELMETS 5) CONFIRMATION FROM LIGHT OF RECONDITIONING ESTIMATE 3) APPROVE AND REMIT PAYMENT FOR 6) RECONDITIONING .AND CERTIFICATION RECONDITIONING ESTIMATE 7) SHIP HELMETS BACK TO CUSTOMER NOTE: RECONDITIONING PROCESS TAKES 8 WEEKS FROM DATE LIGHT RECEIVES HELMETS. FOR INTERNAL USEONLY COST r : ACCS TAX 011111111111u�1 Y: * t CUSTOM SHIP �TOTAL LIGHT HELMETS 5670 EL CAMINO REAL sUirE B, CARLSBAD, CA 92008 • (760) 444-0082 7 12/30/2019 Endzone Sports I Football Helmets, Football Shoulder Pads, Facemasks and more! / ADULT FOOTBALL YOUTH FOOTBALL ACCESSORIES COACH & REF GEAR CLEARANCE ITEMS • © M IT 3935 Merrick Rd. Seaford NY 117831-855-247-1393 ' LONG ISLAND'S#1 FOOTBALL STORE "FROM MOUTHPIECES TO GOALPC MY ACCOUNT CART OUR PRODUCTS Adult Football 0 5 Star Helmets o Adult Football Helmets o Shoukler Pads o Facemasks o Football Gloves o Girdles o Pants Youth Football • Youth Football Helmets o Youth Shoulder Pads o Youth Pants o Youth Gloves Football Gear • Accessories a Back Plates o Chin Straps • Coolers and Hydration o Field Equipment & Football Training Aids o Footballs o Football Socks o Kicking Equipment c Knee / Hip / Thigh Pads o Mouthguards o Practice Jerseys o Rib Guards o Sports Medicine o Visors Football Officials and Coaches Gear Pink Foctball Equipment & Accessories Shop by Brand o Alleson Athletic o Athletic Specialties o Badger o Champro Shopping part hems Recondition or Paint Your Helmet Item M. Recon Standard Paint Color: Royal Remove Continue Shopping j Item Price aty Price $119.95 180l $21,591.00 Subtotal: $21,591.00 Chcckoat or- 1.1 https://w.endzonesportsli.conVaddtocart.sc 1'2 Detail by Entity Name Foreign Profit Corporation RIDDELL INC. Fig Information Document Number F19000000426 FEUEIN Number 36-3581631 Date Filed 01/23/2019 State IL Status ACTIVE Principal Address 7501 PERFORMANCE LANE NORTH RIDGEVILLE, OH 44039 ailing Address 7501 PERFORMANCE LANE NORTH RIDGEVILLE, OH 44039 Eagistered Agent Name & Address CORPORATION SERVICE COMPANY 1201 HAYS STREET TALLAHASSEE, FL 32301-2525 Officer/Director Detail Name & Address Title P ARMENT, DAN 1700 W HIGGINS RD STE 500 DES PLAINES, IL 60018 Title C ADAMS, BETH 7501 PERFORMANCE LANE NORTH RIDGEVILLE, OH 44039 No Annual Reports Filed Document Imagim 01123/2019 — Foreign Profit View image in PDF format National Athletic Equipment Reconditioners association BOBFAWLEY TONY BEAM PRESIDENT EXECUTIVE DIRECTOR JASON SOARES RAY CROMWELL VICE PRESIDENT SURER GREG HEIDZR N AAAFRANKSCORDO SECRETARY ///�//�L�1���\ \ER L1 U MEMBER AT LARGE w .naera.net September 18, 2019 ATRLETICEOWPREPAIR A9LWAlDO;E Wt Dear Sir/Madam, AiiEL1.Q;T ALTO. TXTOI C"nOL VARST SPORTS OXFORD. OH NAERA (National Athletic Equipment Reconditioners Association), NOCSAE (National Operating coxnN ;rAt. TH su FLY Committee on Standards for Athletic Equipment) and helmet manufacturers would like to inform you WDDM'CA of reconditioning and recertification recommendations for football, lacrosse, baseball and softball H RCO CG OILNS, CO helmets. HAWAHANREmN NAERA recommends that during every football, lacrosse, baseball and softball season or practice INIEGItRY SK)RT SERVICE period, every helmet should be cleaned and inspected regularly by a school or organization staff WADSWORTK M member with knowledge of manufacturer recommendations. We further recommend every helmet WAcmysporrs should be reconditioned and recertified annually unless stated otherwise by the manufacturer. ONLY a NSW14IN company licensed by NOCSAE can perform the recertification of football, lacrosse, baseball and MAORI�MA"w, softball helmets. For a list of NAERA members that are licensed by NOCSAE please visit our web site WDDELLIALL AMERICAN www•naera.net. More information regarding NOCSAE and their standards can be found at www.nocsae.oru. SCHIM RFfntBAnnmtio Ulm On January 1, 2017 NOCSAE put into effect standard ND 001 6.1.1 shown below. SPORTSMANS R?COND JOHNSTOWN,PA ND 001 6.1.1. Helmets intended to be recertified shall have a recertification interval provided by STADIUM SYS:E.M CANAA$Cr the manufacturer. Certification life is limited to this time period. Helmets not recertified during SU ALCoATHLETIC the stated interval shall no longer be certified. Recertification interval required for warranty PHOENIX AZ validation shall satisfy this requirement. VICIS 5EATME. WA What does ND 0016.1.1 mean for your school ororganization? For Football helmets, as of this USARECON MOMNG GARPIELD. W writing, the requirements from all football helmet manufacturers for recertification is a minimum of XEMTH every other year. If you acquired new helmets in 2017 these helmets will need recertification per this DMOIT. NG standard. Helmets that have a lapsed certification per NOCSAE DOC. 001 may be recertified under most conditions. Always ask your NAERA representative if you have doubts. Remember when your team Captain or Coach tells the official your team is legally equipped, you need to know that is correct and factual. Every state association playing under NFHS (National Federation of High Schools) and NCAA (National Collegiate Athletic Association) rules has adopted the NOCSAE standards for football, lacrosse, baseball and softball helmets. Other state associations may have similar rules; however, most support the helmet manufactures recommendations. Please make certain your school or organization is using a reconditioning company licensed by NOCSAE. Sincerely, -70" &4M Tony Beam, BA, E.S., CAA Executive Director, NAERA R11