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Res No 056-19-15328RESOLUTION NO.: 5 6 -19 -1 5 3 2 8 A Resolution authorizing the City Manager to permit Team FootWorks Educational and Fitness Corporation, to hold its 31St annual Twilight 5K Run/Walk event and to waive the cost of parking meters. WHEREAS, Team FootWorks Educational and Fitness Corporation ("the applicant"), a not -for -profit organization, has submitted a Special Event Application to hold its 315t annual Twilight 5K Run/Walk event on Sunday, June 2"d, 2019 from 6:00 p.m. to 9:00 p.m.; and WHEREAS, the Twilight 5K Run/Walk will begin at 74th street and 581h avenue and end in the First National Bank of South Miami's Parking Lot located at 57th court and 73rd street; and WHEREAS, the applicant will be hosting a post -race block party in the First National Bank of South Miami's Parking lot that will consist of food sampling, bounce houses, face painting, interactive children's art tent, and music; and WHEREAS, the applicant has paid the City $660, which includes a $500 refundable security deposit, $100 administrative fee and $60 application fee; and WHEREAS, the applicant is responsible for paying the City for Police Services ($3,300) Public Works ($670), Street Closure and MOT ($2,470.48) totaling $6,440.48; and WHEREAS, the applicant is requesting a waiver for fifty eight (58) parking meters in the amount of $1,450; and WHEREAS, the applicant has submitted the necessary Location Approval sheet signed by the property owner of First National Bank of South Miami that will be affected by the event; and WHEREAS, the applicant has completed the Special Event Application and has submitted the necessary Notification/Petition Form signed by businesses that will be affected by the requested street closure; and WHEREAS, upon approval of this event the applicant must provide the City with the required Certificate of Liability Insurance that complies with the City's standard insurance requirements, including naming the City of South Miami as an additional insured prior to the event. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: Section 1. The City Manager is hereby authorized to permit Team Footworks Educational and Fitness Corporation to hold its 3151 annual Twilight 5K Run/Walk event on Sunday.. June 2"d, 2019 from 6:00 p.m. to 9:00 p.m. Page 1 of 2 Resolution No. 56-19-15328 Section 2. The City Manager is also authorized to waive fifty eight (58) parking meters in the amount of $1,450. Section 3. If any section clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this resolution. Section 4. Effective Date. This resolution shall become effective immediately upon adoption by vote of the City Commission. PASSED AND ENACTED this 7th day of May, 2019. ATTEST: 1 READ AND APPROVED AS TO FORM: Page 2 of 2 COMMISSION VOTE: 5-0 Mayor Stoddard: Yea Vice Mayor Harris: Yea Commissioner Gil: Yea Commissioner Liebman: Yea Commissioner Welsh: Yea Agenda item No:3. City Commission Agenda Item Report Meeting Date: May 7, 2019 Submitted by: Quentin Pough Submitting Department: Parks & Recreation Item Type: Resolution Agenda Section: Subject: A Resolution authorizing the City Manager to permit Team FootWorks Educational and Fitness Corporation to hold its 31 st annual Twilight 5K RunNValk event and to waive the cost of parking meters. 3/5 (City Manager -Parks & Recreation) Suggested Action: Attachments: MEMO -Team Footworks - Twilight SK.doc RESOLUTION_ Team_Footworks= TwiIight_SKCArev.docx Application - Twilight 5K Run.pdf Cost Estimate - Twilight SK 2019.pdf South Miami THE CITY OF PLFASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER -OFFICE MEMORANDUM To: The Honorable Mayor & Members of the City Commission FROM: Steven Alexander, City Manager Via: Quentin Pough, Director of Parks & Recreation DATE: May 7, 2019 SUBJECT: A Resolution authorizing the City Manager to permit Team FootWorks Educational and Fitness Corporation to hold its 315t annual Twilight 5K Run/Walk event and to waive the cost of parking meters. BACKGROUND: Team FootWorks Educational and Fitness Corporation ("the applicant"), a not -for -profit organization, has submitted a Special Event Application to hold its 31st annual Twilight 5K Run/Walk event on Sunday, June 2, 2019 from 6:00 p.m. to 9:00 p.m. The Twilight 5K Run/Walk allows participants of all skill levels to partake in a fun, safe run/walk in the downtown South Miami area and surrounding streets. The race will begin at 74th street and 58th avenue and end at First National Bank of South Miami's Parking Lot located on 57th court and 73rd street. The applicant will be hosting a post -race block party in the parking lot. There will be food sampling, bounce houses, face painting, interactive children's art tent, and music. All sidewalks will remain open to the public and public property (sidewalks, street gutters, etc.) shall be cleaned by the applicant and Public Works employees. Barricades and police vehicles will block traffic at designated intersections. The applicant has submitted the necessary Location Approval sheet signed by the property owner of First National Bank of South Miami that will be affected by the event. Additionally, the applicant has submitted the necessary Notification/Petition Form signed by businesses that will be affected by the requested street closure. Upon approval of this event the applicant must provide the City with the required Certificate of Liability Insurance that complies with the City's standard insurance requirements, including naming the City of South Miami as an additional insured prior to the event. 2 South Miami THE CITY OF PLEASANT LIVING REVENUE: FEES TO BE WAIVED: ATTACHMENTS: CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER -OFFICE MEMORANDUM The applicant has paid the City $660, which includes a $60 application fee, $100 administrative fee, and $500 refundable security deposit. The applicant is responsible for submitting payment for all services rendered by the City ten (10) business days prior to the event date. CITY SERVICES AMOUNT POLICE DEPARTMENT $3,300 PUBLIC WORKS (I.E. STAFF, BARRICADES) $670 STREET CLOSURE & MOT $2,470.48 TOTAL $6,440.48 The applicant is requesting a waiver for the following fee(s): CITY SERVICES AMOUNT PARKING METERS ($25 X 58 METERS) $1,450 Resolution Special Events Application Cost Estimates 3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 the amount of $1,450. Section 3. If any section clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this resolution. Section 4. Effective Date. This resolution shall become effective immediately upon adoption by vote of the City Commission. PASSED AND ENACTED this day of 02019. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: LANGUAGE, LEGALITY AND EXECUTION THEREOF CITY ATTORNEY APPROVED: MAYOR COMMISSION VOTE: Mayor Stoddard: Vice Mayor Harris: Commissioner Gil: Commissioner Liebman: Commissioner Welsh: 5 (I' Permit #: (D QL I Cl 01 SouthMiami SPECIAL EVENT APPLICATION This application must be submitted for special events that will be held on city property or requiring city services at least sixty (60) days prior to the date of the event. Please refer to the Special Events Handbook for more information about applying for a special event in the City of South Miami. APPLICANT INFORMATION APPLICANT NAME: lJ O k-n „ "PUS e PITLE: Vtce, PreSide*it DAY TIME PHONE: 3OS--o MOBILE: 3 6 67-1-2.,Z., EMAIL: 1 V j 2"d CONTACT NAME: S e TITLE:?rns'tck DAY TIME PHONE: -.5 Qf-04)� MOBILE: ! 3*C29S _74/P!_ EMAIL: JajArj*,e,&P-cctwo rks �h rn t . r1 ORGANIZATION INFORMATION -�" NAME OF ORGANIZATION: Works � e�1M ADDRESS: 59a4 Dn-4� 450LtA H io rn �L 33!q3 PRESIDENT/MANAGER NAME: Lz_:kLai-e, PHONE: Is your organization a non-profit, 501(c) (3) certificate holder? ❑ NO ❑ YES - If YES, please provide a copy of your certificate with the application. EVENT INFORMATION TYPE OF EVENT: ❑ FESTIVAL/CELEBRATION XRUN/WALK ❑ FILM/PHOTO PERMIT ❑ CHARITY NAME OF EVENT: i w�) ❑ OTHER: 1+.5K u n lJ�c 1 - tt ..,, - Vc I f,1 • LOCATION OF EVENT: W �3 t'C e w �(Art EVENT DATE(S): 5Ur-je-KA� ecZ 19 ❑ NEW EVENT XRETURNING EVENT WILL THIS BE AN ANNUAL EVENT? ❑ NO OYES IF YES, THIS IS THE YEAR OF THE EVENT ANTICIPATED ATTENDANCE: J��O ACTUAL EVENT TIME: to • Od AMO to 3 • AM99) Z c2olc/ 9- i ASSEMBLY DATE(S): .5 LA n J-Qne SETUP TIMES: �••OG�M,p to AM ,,��J Z2019 Q ,1 BREAKDOWN DATE(S):�` �l BREAKDOWN TIMES: ! •.06AMAoto 1 AM/& 1 0 `7 EVENT NARATIVE A detailed written description/summary of your event is required. Please describe all activities, schedule of activities, inventory of any sold items, giveaway items, list of vendors and any other important information. If additional space is needed please use a blank sheet of paper and attach to the Z 1� 1W FNIZ r • . 4 LOCATION APPROVAL If the organization is a tenant and/or renter of the event location, please have the property owner complete the following. Mark all that apply: r Location is City of South Miami property (street, sidewalk, right-of-way, park, etc.) ❑ Applicant/Organization owns the requested event location Applicant/Organization will be using private property Comments: Property Owners Name: r 'n � O Phone: a o —t'D (0a — sgQkk 1-41 ' , Property Address: Z;Ji n -T 14 s" PRIM PPLI T' NAME �1 PROPERTY OWNER SIGNATURE NOTARY SIGNATURE Subscribed and sworn before me, this y A Day of I I Id Y ( ICI , a Notary Public in and for Dod Cd ntv. State &\- Fj Oki d 0 BUC) ...� y= MYco,, PAMEIArEz.74. Vice., Prezp(en: - APPLICANT'S TITLE DATE 2 7 POLICE DEPARTMENT Off -duty police officers are required for street closures as determined by the Police Department. You will be required to hire off -duty police officers if your event includes street closures, alcohol sales or large crowds. Yes No ❑ Will your event obstruct the normal flow of traffic or sidewalks? ❑ Do you expect the total attendance for your event to be over 50 people at any one given time? ❑ Will you be requesting the use of off -duty police officers? If YES, how many 1.\ (Please note: if you answered NO, to this question off -duty officers can still be assigned to your event at a cost to the applicant if deemed necessary) If NO, please describe why the event will not have a significant impact on the surrounding public streets and/or property area. STREET, SIDEWALKS AND RIGHT-OF-WAY CLOSURES List detailed closures you are requesting for your event including street, sidewalks and right-of-ways. S e(24"e- m�p Please note: All closures require City Commission approval by resolution and may take up to two (2) months to be approved. All street, sidewalk and right-of-way closures must be identified on the site map. PLANNING AND ZONING Yes No ❑ Will you be hanging any banners over public streets or pole banners? If YES, a separate Banner Application with the City of South Miami Planning & Zoning Department will be required. (Please note: Only 501(c)(3) organizations may apply for a banner application. All requests for banners over public streets must be reviewed and pre -approved. A 501(c)(3) certificate, insurance and photos of the banner must be included with the application to the Planning & Zoning Department) ❑ Have you notified the event location neighbors or businesses about your event? 3 8 CODE. ENFORCEMENT Yes No ❑ Will you be having any music and/or amplified sounds during your event? ❑ Will your event be starting before 8:00 AM. ❑ Will your event end after 11:00 PM? PARKS AND RECREATION Yes ❑ No Will this event take place in any of the South Miami City parks and/or recreation facilities? (Please note: A rental fee will be applicable if a city park is being used) ❑ Will this event require the use of any Department equipment (stage)? ❑ Will this event require the use of any Department staff? PARKING DMSION Yes No ❑ Will you be renting any City parking meters? If YES, how many (Please note: All closures or interference on right-of-ways that includes parking meters will be required to pay the daily meter fee) ❑ Do you have enough on -site parking to accommodate your event? ❑ x Will your event involve the use of a shuttle and/or alternate parking sites? PUBLIC WORKS Yes No ❑ Will your event interfere with any public right-of-ways, such as roads, sidewalks, alleys etc.? ❑ Will your event require any full and/or partial road closures? (Please note: any right-of-way closures will require at least one off -duty officer per corner) ❑ Would you like the City to provide you with barricades for you event, at a cost? If YES, how many 00TyP� Please describe your plans for the cleanup and removal of recyclable good, waste and garage during and after your event. I BCee�:� 4 9 ADDITONAL EVENT FEATURES ❑ Temporary Fencing Signs/Banners XTents or Canopies ❑ Other: �Inflatables/Ricles ❑ Live Music Additional Barricades ❑ Open Flames Electrical Services/ Generators X Port -A -Johns (Please note: If any of the following apply, a separate narrative description of each additional feature may be required by the City with this application. Additionally tents, open flames and signs/banners may require Building Permits at the cost to the applicant.) FILM/STILL PHOTOGRAPHY f v 1A Type of Production: Special Effects or Weapons: Base Camp Location: Cast: Crew: Extras: Total Number: Total Vehicles: Type of Vehicle: DEPARTMENT DIRECTORY Special Events Division.................................................................. South Miami Police Department ................................................ Public Works Department .... Parks and Recreation Department ........................................... Code Enforcement Department .................................................. Planning and Zoning Department ................................................. (305) 668-3873 (305) 663-6301 (305) 403-2067 (305) 668-3876 (305) 668-7335 (305) 663-6326 5 10 DR-14 Consumer's Certificate of Exemption j R. 04/11 IiZ M! issued Pursuant to Chapter 212, Florida Statutes :[P>ii�u,Cl 85-6012600365C-4 01 `31 201 S 01.'31 i2021 501(C)(3) ORGANIZATION I CY,Sca:=.:.u-ter c .....: G, _ - ..E�,.—,t:n 0_.•+ -.....-_ � .-n C5'.?,rory Tnis certifies the. TEAM FOOTWORXS EDUCATIONAL AND FITNESS CORPORATION 5724 SUNSET OR SOUTH MIAMI FL 33143-5316 is exempt from the payment of Ronda sales and use tax on real property rented, transient rental property'r6rited, tangible persona: property purchased or rented. or sariices purchased. r-- Important Information for Exempt Organizations DR-14 R. 04/11 i. You must provide all vandors an7 sopp jars :;Rh ar: exarrohon certi`x:ate before rrak;no tar -exempt purchases. See Rule 12A-1.038, Florida Adm nistrativa Code (FA.C.). 2. Your Consumer's Certificate o,` Exemption, is to be used solely by your organizat on for your organzation's customary nonprofit acliv'ties. 3. Purchases made by an individual on behalf of the organza -ion are taxable, evan if :he individual -will be reimbursed by the organization. This exemption applies omy to purchases your organzation makes. The sale or lease to others of tangible oersonal property, sleepirg a=cmmodations. T, ether real property is taxable. Your org_nizati r.. must register. and collect arc remr, s3'es and use tax on, sack taxable transactions. Nola C"urches are exemat foil this req;irarna•,i except ashen toey a'a the !essor W rear propel!/ (Rule 12A-1.070, EA.C.). 5. 1- is a criminal o`:ens-? to frasdu'.er.tl'r present this ceri`i:-^ate to evade the pz ",ent Of saves tax. Linder no circumstances should ffs Coe.-tificat•e be used for the personal benefi of 2-g irdivi.J a! Violators -:Al oe ha.",le'c' oaymert o` the sales tax pl.is a penalty of 200�', of the tax, and may be sub;=_a to conv;cGo•i of a G d-dagrse tP,iony. A'7 'v',3;atlorl Yii•i require the revccat'.cn of thi; ra_3 `,Care. 6 if you nave questions ragarding your exemption ce^;4.cate. please contact the Examptio , U^i' O Account Management at BOC-352-3671. Frain the availab'e optio^s. select `R.gistrat:on of Taxes." trap "Registration Infornlahoi,'• and 8naly "Exemption Cert'ircates and Honprofit Entities " Tte mailing address is PO Box 6-30. TaflahassAe FL 32314-6430. 11 INDEMINIFATION AGREEMENT THIS AGREEMENT ("Agreement") is entered into by and between 6 r t ("Applicant"), and the City of South Miami ("City") on the date on which Tte last of the Parties executes this Agreement. RECITALS WHEREAS, the Applicant has su itted a Special EventC;t. Permit A plication to the Ci for (event title) l �� Q�t L) �3 (location) on LIJ (date(s)) Z �("Special Event"); and WHERAS, pursuant to of the City's Code and the City's Special nt Regulations, the Applicant must execute an indemnification and hold harmless agreement protecting the City from claims which may arise out of the Special Event. Now, THEREFORE, in consideration of the matters recited above, the mutual covenants set forth herein, and other good consideration the receipt and sufficiency of which is hereby acknowledged, the Parties hereby agree as follows: 1. The above recitals are true and correct. 2. Applicant agrees to indemnify, defend and hold the City, its officers, affiliates, employees, successors and assigns ( collectively "Indemnitees") harmless from and against any and all such claims, suits, actions, damages, or causes of action arising as result of the Special Event, or of the condition of the site on which the Special Event is held including any personal injury or loss of life, or damage to or loss of property, and from and against any costs, attorney's fees, expenses or liabilities included in and about the defense or settlement of any clams, and the investigation thereof, except to the extent caused by indemnitees negligence of willful misconduct. 3. No Street shall be closed without approval from the City Commission. 4. Traffic shall be maintained in accordance with Florida Department of Transportation (FDOT), Miami -Dade County standards and any additional requirements by the City of South Miami Public Works Department and Police Department. S. Event areas shall be restored to equal or better condition than they were before the event started. 6. Any damage to private property shall be restored to its original condition or better and as accepted by the Owner caused by applicant or any of its agents, servants or employees, invitees and onlookers. 7. If all restoration work is not performed within 30 days of work completion, the City of South Miami Public Works Department may restore the event area and charge the applicant for the cost of restoration and additional incidental fees. 8. Applicant must pay all fees prior to the date of their event(s). 9. Applicants shall notify the City of South Miami Special Event Coordinator at least forty-eight (48) hours prior to start of their event of any cancellations to be considered for any refunds. IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be executed and sealed by its duly authorized signatory(ies) on the date set forth below and notarized. S IcPn �"TV e'� PRINT AP ICANT'S N E Te4%rh APPLICANT'S TITLE 4 44 4 f I APPLICANT SIGNATURE DATE N a RY SIGNATURE Subscribed and sworn before me, this r �,#,� Hatary Public g� d Fbnds � day of % G� / , .June Lewis Cou, State o, f'`/ �� 271 902 ShMature (NOTARY PUBLIC) 6 12 ROUTE/MAP A map of the event site is required and should indicated the event layout with proposed attractions, recommended street closures, parade or run/walk routes, etc. Please draw your map on the space provided below, or attach a map to the application upon submittal. The following must be identified and labeled 1. Event site (streets. bldg., etc.) 3. Canopies, tents, stages 5. FencinWBardcades 7. First aid facilities 2. Routes (races. parades, etc.) 4. Restroom facilities 6. off duty police officers 8. Parking Area 13 IVILILGHT_COURSE_MAP.png 3/28118, 2:44 PM -e Fz /O oss Ed— E F.ct%'a' ( /I f3c/0 +o / 1 / w / 2.t12La Weid Rd. 50t_ / t: an a s< just e.tora �� rF-0411! � 2 2 m taBo Is is on ed St just past 62 SW t!►. Ct. Ct. 3 asRe is on 74 Tor just past 3 �N bon ai of se sL SW sent. Aw. ) � •+ � � O C SIN S9th. Ave. Go Start Detail SW 58th. Ave. 1r -bo r.r Start is S1 R• 11 kxIws north of Satlltary saner at 1ttiQdFa d We t street u SW U Tor and sd th Ave. • � I 3bout:blank Twilight 5k Miami, FL. Finish is 13 Ft 3 hclles Sa th &" post at &wp th 4 --trance to Fbst man" Sank of Sao WWTA on S7 COurL SW 57th. CL I 2N SW GSM Ave. Course measured by Don Mahaisk and David Rsybon. I"WSt0. NPicrlst r h M 14 Page 1 of 1 NOTIFICATION/PETITION We, the undersigned business and/or residents, have been notified of street closures associated with the event noted about on said date, and hereby agree or disagree to the closure(s). We are also aware that this response may not effect this application being disapproved. 3Ghv Hunre 2 -ttI2J�U � t�h t �e ZZ,� �1�.. 5�.rIA eC. � � e3 r r 3C -� Zu �`i --� , 9ZE r� v i Rt �u n � z 5b s v . 7 C as KTdk 9,�AS ?"z 7� s -67 cT -305 740S 1 C olLu � �30 7c rYO(06t l 15 FINAL CHECK LIST This list is to ensure that all necessary documentation is included and that all required procedures are followed. The Special Event Coordinator will check the application against this checklist to ensure all information was submitted correctly. ❑ APPLICATION: All information has been properly filled out on the application with all required documents at least 21 days prior to the proposed event. ❑ FEE: A $60 application fee and $100 administrative fee must accompany your submission in check or money order form. ❑ SIGNATURES: Application must be signed and notarized. ❑ EVENT NARATIVE: Briefly discuss your Organization/Business, the purpose of your event, the benefits, etc. ❑ NOTIFICATION FORM: The name, signature, address and phone number of each person who is either a property owner or lessee within the requested event area must appear on the sheet. ❑ SITE PLAN: A site plan must be submitted with the application that must show intersecting streets, parking areas, tents, stages, routes, barricades, etc. ❑ COPY: It is strongly recommended that you make a copy of your application for your own records COMPLETED APPLICATIONS: Yvette Valdes, Special Events Coordinator Gibson -Bethel Community Center S800 SIN 66th Street South Miami, FL 33143 Office: 305-668-3873 - Email: yvaldes@southmiamifl.eov Once the application has been approved processed and the date has been reserved the following must be submitted prior to the event date. ❑ INSURANCE: The applicant is required to submit a Certificate of Insurance naming the event and the City of South Miami (6130 Sunset Drive South Miami, FL 33143) as an additional insured, in the amount of $1,000,000. ❑ EVENT FEES: A $500 refundable security deposit, and other applicable chargers such as, but not limited to, street closures, off -duty police officers, etc. will be due and required before any permit can be issued. 9 W TeamFIDOtWorks 5724 Sunset Dr. South Miami, FL 33143 March 4, 2019 To: Steve Alexander City Manager City of South Miami Mr. Alexander, 305-666-RACE www.teamfootworks.org This letter is to accompany our special event application for the South Miami Hospital Twilight 5K Run/Walk. The Twilight 5K is a healthy and wholesome family event based on exercise, fun, good food, music and activities for the entire family. In the twenty plus since we have been doing this event, South Miami has come out in large numbers to support it and our mission of fitness and community. The attached route map and venue layout should provide a fair overview of the event. Presented by South Miami Hospital (Baptist Health South Florida), the run/walk will take place on Sunday, June 2, 2019. As we have in the past, the Twilight 5k will designate the South Miami Police Explorers as one of the charitable beneficiaries for the run. If you have any questions please do not hesitate to call. Sincerely, I Laurie Huseby Race Director TeamFootworks Is a 501(c)(3) not -for -profit corporation committed to fitness education 17 through the production of events and educational material. Throughout the year, we offer training programs and events to promote fitness. FEIN:65-0455073 SoutThemiami 7 HE CITY OF PLEASANT LIVING Pudic Works Department Eti� Cost Estimate Submitted To: Yvette Valdes Name of Event: Tm-flight 5K Run Event Day/Date (s): Sunday, June 241I, 2019 Day 1 Employee # 1 Times 5:00PM — 9:OOPM Hours 4 Hourly Cast $40.00 1 Extended Cost $160.00 Total $320.00 Em 10 yee #2 5:-OOPM -- 9:00PM 4 $40.00 $ l 60.00 Materials: Day 1 -- Public Works Fees & Materials Egui,ament: Barricades Flat Rate (Per order) Day 1 — Additional fee Per Barricade - $3.00 (Qt3,. 50) S125.00 $75.00 $150.00 L rl�od Total: S670.00 -----= Date Prepared: 3/29/2019 Approved by: _Z-e, Public Works Valdes, Yvette From: Aurelio Carmenates Sent: Wednesday, March 27, 2019 4.00 PM To: Valdes, Yvette Subject: FW: Upcoming Event Cost Estimates - Twilight 5K Run 2019 Attachments: Application - Twilight Run 2019.pdf Yvette, Below are the fees for Twilight 5K Run 2019, per the Fee Schedule: Twilight SK Run.2019 Temporary full road closure= $25 ($0.25 x Approx.100LF) = 8281 LF x .25 = $ 2,070.48 (Note: I deducted the one-way on SW 58th ave totaling 8480.67LF to the total length amount) The MOT fee for roadway = $100 x 4 directions = $400 Total = $ 2.470.48 19 South(-eMiami its" : ; � � +r �� ,:.• :.�;,��, Police Department Event Cost Estimate Submitted To: Yvette Valdes, Special Events Coordinator Name of Event: Twilight 5.K run Event Day/Date (s): June 02, 2019 Times Hours I Dourly Cost Extended Cost Total Officers 16-20 'Various TBD Q.T. E $3,300.00 � FICA: Equipment: None Prepared: Sgt. Wagner 1:STlMM f D ('(*)ti'1*: -Grand Total: $3300 Approved b Chie ands 20 Te� A South Miami THE CITY OF PLEASANT LIVING Public Works Department Event Cost Estimate Submitted To:' Yvette Valdes Name of Event: Twilight 5K Run Event Day/Date (s): Sunday, June 2"`i, 2019 1 Times Hours to ee #1 5:OOPM — 9:OOPM 4 loyee 42, 5:OOPM — 9:OOPM 4 Materials: Day 1 -- Public Works Fees & Materials Equipment: Barricades Flat Rate (Per Order) Day I — Additional fee per Barricade - $3.00 (Qty. 50) Date Prepared: 3129/2019 url Cost Extended Cost Total $40.00 $160.00 $320.00 $40.00 $160.00 1- $125.00 $75.00 S150.00 lGrand Total: S670.00_ -(/ Approved by: Public Works 21 Valdes, Yvette From: Aurelio Carmenates Sent- Wednesday, March 27, 2019 4:00 PM To: Valdes, Yvette Subject: FW: Upcoming Event Cost Estimates - Twilight SK Run 2019 Attachments: Application - Twilight Run 2019.pdf Yvette, Below are the fees for Twilight 5K Run 2019, per the Fee Schedule: Twilight SK Run 2019 Temporary full road closure= $25 ($0.25 x Approx. 100LF) = 8281 LF x .25 = $ 2,070.48 (Note: I deducted the one-wa of SW 58th ave totaling 8480.67LF to the total length amount) y The MOT fee for roadway = $100 x 4 directions = $400 Total = $ 2,470 48 Souffi(emiami Police Department Event Cost Estimate Submitted To: Yvette Valdes, Special Events Coordinator Name of Event: - Twilight SK run Event Day/Date (s): 3une 02, 2019 __ ---- Times Hours Hourly Cost Extended Cost Total Officers 1 d-20 Various TBD O: T. --- $3,300.00 ----- FICA: Equipment: None Prepared: Sgt. Wagner 1;S*I,I.\14;k 11J) C OS I': Grand Total: $3300 Approved by L- Chie .anda 23