Res No 045-19-15317RESOLUTION NO.: 4 5 -19 -15 317
A Resolution authorizing the City Manager to issue a professional service work order
to Stantec Consulting Services Inc., to perform a survey and develop a feasibility
study for the propose construction of a new sidewalk along the side of Manor Lane
between 6330 Manor Lane and SW 80th Street and SW 66th Avenue.
WHEREAS, the Mayor and City Commission wish to provide pedestrian traffic connectivity in
the Manor Lane neighborhood; and
WHEREAS, the City Commission has budgeted for this project in the Capital Improvement
Program 5-Year Plan; and
WHEREAS, the item was presented to the City Commission at its February 26, 2019 meeting
with a recommendation for a new sidewalk to be constructed along the east side; and
WHEREAS, the Residents expressed a concern on the location and requested a survey and a
feasibility study to determine the best location for the new propose sidewalk; and
WHEREAS, City staff requested a cost proposal from the next firm on the professional
engineering rotation list; and
WHEREAS, Stantec Consulting Services Inc., is one of four firms selected by Resolution No.
060-17-14861, to provide professional engineering services on an as needed basis in accordance with
Florida Statute 287.055, "Consultants Competitive Negotiation Act"; and
WHEREAS, Stantec Consulting Services Inc., submitted a proposal for professional engineering
services; and
WHEREAS, the scope of services, staff allocation and man-hours were negotiated; and
WHEREAS, the amount of $25,745 was found to be comprehensive and cost effective in its
approach; and
WHEREAS, the Mayor and City Commission desire to authorize the City Manager to execute a
professional service work order with Stantec Consulting Services Inc. to perform a survey and develop a
feasibility study for the propose construction of a new sidewalk along the east and/or west side of Manor
Lane between 6330 Manor Lane and SW 80th Street and SW 66th Avenue. for a total amount not to
exceed $25,745.
WHEREAS, the expense for this project shall be charged to the Capital Improvement Fund
Account 301-1790-519-6450 with a balance of $1,046,065.44 prior to this request.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1. The City Manager is authorized to negotiate the price, terms and conditions and to
execute a professional service work order with Stantec Consulting Services Inc., to perform a survey and
develop a feasibility study for the propose construction of a new sidewalk along the east and/or west side
Page 1 of 2
Resolution No. 45-19-15317
of Manor Lane between 6330 Manor Lane and SW 80th Street and SW 66th Avenue. for a total amount
not to exceed $25,745. A copy of the professional Services Agreement and Resolution #060-17-14861 is
attached. The expenditure shall be charged to the Capital Improvement Program Fund account number
301-1790-519-6450, which has a balance of $1,046,065.44 before this request was made:
Section 2: Severability. If any section, clause, sentence, or phrase of this resolution is for any
reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect
the validity of the remaining portions of this resolution.
Section 3: Effective Date: This resolution shall be effective immediately upon the time of its
adoption.
PASSED AND ADOPTED this 16s' day of April, 2019.
Lk
APPROVED:
L.�1� UIL41 k " a"
City Cl rk I May r
READ FORM
COMMISSIONVOTE:
5-0
Mayor Stoddard:
Yea
ec
Vice Mayor Harris:
Yea
Commissioner Welsh:
Yea
Commissioner Liebman:
Yea
City A rney
Commissioner Gil:
Yea
Page 2 of 2
Agenda Stem No:3.
City Commission Agenda Item Report
Meeting Date: April 16, 2019
Submitted by: Aurelio Carmenates
Submitting Department: Public Works & Engineering
Item Type: Resolution
Agenda Section:
Subject:
A Resolution authorizing the City Manager to issue a professional service work order to Stantec Consulting
Services Inc., to perform a survey and develop a feasibility study for the propose construction of a new sidewalk
along the side of Manor Lane between 6330 Manor Lane and SW 80th Street and SW 66th Avenue. 3/5 (City
Manager -Public Works & Engineering)
Suggested Action:
Attachments:
Memo for Stantec for_Sidewalk_FeasibiIity_Study_at_Manor Ln_15_ docx
Reso for Stantec for Sidewalk_FeasibiIity_Study_at_Manor LnCArev.doc
Res No 060-17-14861- Professional Services 2017.pdf
Stantect Professional Service Agreement.pdf
Proposal South Miami Manor Lane Sidewalks 04082019.PDF
SoutYe'
hMiami
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER -OFFICE MEMORANDUM
To: The Honorable Mayor & Members of the City Commission
FROM: Steven Alexander, City Manager
DATE: April 16, 2019
SUBJECT: A Resolution authorizing the City Manager to execute a professional service work order
to Stantec Consulting Services Inc., to perform a survey and develop a feasibility study
for the propose construction of a new sidewalk along the east and/or west side of
Manor Lane between 6330 Manor Lane and SW 801 Street and SW 6Wh Avenue.
BACKGROUND: The residents of the Manor Lane neighborhood have requested pedestrian connectivity
by installing new sidewalks along Manor Lane between 6330 Manor Lane and SW 80th
Street and SW 66th Avenue. The item was presented at the February 26, 2019
Commission meeting recommending for the new sidewalk to be constructed along the
east side. Residents expressed a concern on the location and requested the City to
conduct a feasibility study to determine the best location for the new propose sidewalk.
To provide for the feasibility study, the City requested professional engineering services
to perform an analysis of existing conditions, identify any environmental conditions,
identify design controls and criteria, prepare a base map of existing condition and
sidewalk options and provide a conceptual design of the recommended sidewalk
options.
As the next City's rotation list consultant, Stantec Consulting Services Inc., was
requested to perform a survey and provide a feasibility study for a new propose
sidewalk to be constructed along the east side and/or west side of Manor Lane between
6330 Manor Lane and SW 80th Street and SW 66th Avenue, Stantec Consulting Services
Inc., was tasked to first provide a proposal for a feasibility study to determine the best
location for the new propose sidewalk.
Stantec Consulting Services Inc. is one of four firms selected by Resolution No. 060-17-
14861, to provide professional service agreement for engineering services on as needed
basis in accordance with Florida Statute 287.055, "Consultants Competitive Negotiation
Act".
AMOUNT: Amount not to exceed $25,745. Please refer to the consultant contract and fee
schedules
FUND & ACCOUNT: The expenditure shall be charged to the to the Capital Improvement Program Fund
account number 301-1790-519-6450, which has a balance of $1,046,065.44 prior to
this request.
ATTACHMENTS: Resolution
Resolution #060-17-14861
Professional Services Agreement
Stantec Consulting Services Inc., proposal letter dated April 8, 2019
K
RESOLUTION NO: 0 6 0 -1: 7 -14 8 61
A Resolution authorizing the City Manager to enter into a multi -year contract
with EAC Consulting, Inc., Marlin Engineering, Inc., SRS Engineering, Inc., and
Stantec for general engineering services on an as needed basis.
WHEREAS, the City solicited a Request for Qualifications (RFQ) to retain qualified
consultants to provide various professional and general engineering and architectural
services on an as needed basis; and
WHEREAS, the professional services are required on an as needed basis and on a
rotation basis in accordance with Florida Statute 287.055, "Consultants Competitive
Negotiation Actf and
WHEREAS, a Selection Committee comprised of City staff, reviewed the
proposals received and identified a short list of respondents for further review; and
WHEREAS, the short list of respondents were interviewed by the Selection
Committee and subsequently scored and ranked; and
WHEREAS, according to the terms and scope of services in the RFQ, the City
intends to retain a maximum of four (4) qualified firms under four (4) separate but
similar agreements to fulfill the City's needs and meet the requirements for quick
response and specialized services; and
WHEREAS, the Mayor and City Commission desires to authorize the City
Manager to execute the professional service agreements.
WHEREAS, the Professional Service Agreement with the firms shall be for a term
of three (3) years and an option to renew, at the discretion of the City Manager, for one
(1) two (2) year renewal for a maximum term of five (5) consecutive years.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA;
Section 1. The City Manager is authorized to enter into non-exclusive
multi -year contracts with the firms for professional and general engineering services on
an as needed and on a rotation basis in accordance with Florida Statute 287.055,
"Consultants Competitive Negotiation Act" and shall be for a term of three (3) years and
an option to renew, at the discretion of the City Manager, for one (1) two (2) year
renewal for a maximum term of five (5) consecutive years. A copy of the contract is
attached.
Section 2. Severability. If any section, clause, sentence, or phrase of this
resolution is for any reason held invalid or unconstitutional by a court of competent
5
Page 1 of 2
Res. No. 060-17-14861*
jurisdiction, this holding shall not affect the validity of the remaining portions of this
resolution.
Section 3. Effective Date: This resolution shall take effect immediately upon
enactment.
PASSED AND ADOPTED this 21 day of March , 2017.
ATTEST: APPROVED:
CITY CLERK MAY R
READ AN PROVED AS TO FORM,
LANG . EGALITY Ag NECUTION
001 THER
N
Page 2 of 2
COMMISSION VOTE: 5-0
Mayor Stoddard:
Yea
Vice Mayor Welsh:
Yea
Commissioner Harris:
Yea
Commissioner Liebman:
Yea
Commissioner Edmond:
Yea
Qualification Statement - Part 2 - Standard Forms
EXHOBUT
PROFESSBONAL SERVICE AGREEMENT
"Professional General Engineering and Architectural Services"
RFQ #PW201 a-22
THIS AGREEMENT made and entered into this 31 s� day of V,A" , 20_a by and
between the City of South Miami, a municipal corporation (hereinafter referred to as
Owner or CITY) by and through its City Manager (hereinafter referred to as CITY or
City Manager) and _ 5 - le C who is authorized to do
business in the State of Florida, (hereinafter referred to as the "CONSULTANT''). In
consideration of the premises and the mutual covenants contained in this AGREEMENT,
the parties agree to the following terms and conditions:
1.0 General Provisions
1.1 A Notice to Proceed will be issued by the City Manager, or his designee, following
the signing of this AGREEMENT. This AGREEMENT does not confer on the
CONSULTANT any exclusive rights to perform work on behalf of the Owner
other than the work described in one or more Notice to Proceed (hereinafter
referred to as the "WORK"), nor does it obligate the Owner in any manner to
guarantee work for the CONSULTANT.
1.2 The CITY agrees that it will furnish to the CONSULTANT available data and
documents in the CITY possession pertaining to the WORK to be performed
under this AGREEMENT promptly after the issuance of the Notice to Proceed
and upon written request of the CONSULTANT.
2.0 Scope of Services The CONSULTANT shall perform the work as set forth in the Scope
of Services as described in the Notice to Proceed.
3.0 Time for Completion
3.1 The services to be rendered by the CONSULTANT for any WORK shall be
commenced upon receipt of a written Notice to Proceed from the CITY
subsequent to the execution of this AGREEMENT and shall be completed within
the time set forth in the Notice to Proceed or other document signed by the
City Manager, or designee.
3.2 A reasonable extension of time will be granted in the event there is a delay on
the part of the CITY in fulfilling its part of the AGREEMENT, change of scope of
work or should any other events beyond the control of the CONSULTANT
render performance of his duties impossible.
4.0 Basis of Compensation: The fees for services of the CONSULTANT shall be
determined by one of the following methods or a combination thereof, as mutually
agreed upon by the CITY and the CONSULTANT.
4.1 A fixed sum: The fee for a task or a scope of work may be a fixed sum as
mutually agreed upon by the CITY and the CONSULTANT and if such an
agreement is reached, it shall be in writing, signed by the CONSULTANT and
the City Manager and attached hereto as ATTACHMENT A:
4.2 Hourly rate fee: If there is no fixed sum or if additional work is requested
without an agreement as to a fixed sum, the CITY agrees to pay, and the
CONSULTANT agrees to accept, for the services rendered pursuant to this
AGREEMENT, fees in accordance with the hourly rates that shall include all 7
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wages, benefits, overhead and profit and that shall be in writing, signed by the
CONSULTANT and the City Manager and attached hereto as
ATTACHMENT A.
5.0 Payment and Partial Payments. The CITY will make monthly payments or partial
payments to the CONSULTANT for all authorized WORK performed during the
previous calendar month as set forth in the schedule of payment as set forth in
ATTACHMENT A or, if no schedule of payment exhibit is attached to this
AGREEMENT then payment will be made 30 days following the receipt of
CONSULTANT's invoice as the work progresses but only for the work actually
performed and approved in writing by the City Manager.
6.0 Right of Decisions. All services shall be performed by the CONSULTANT to the
satisfaction of the CITY's representative, who shall decide all questions, difficulties and
disputes of whatever nature which may arise under or by reason of this AGREEMENT,
the prosecution and fulfillment of the services, and the character, quality, amount and
value. The representative's decisions upon all claims, questions, and disputes shall be
final, conclusive and binding upon the parties unless such determination is clearly
arbitrary or unreasonable. In the event that the CONSULTANT does not concur in the
judgment of the representative as to any decisions made by him, CONSULTANT shall
present his written objections to the City Manager and shall abide by the decision of the
City Manager.
7.0 Ownership of Documents. All reports and reproducible plans, and other data
developed by the CONSULTANT for the purpose of this AGREEMENT shall become
the property of the CITY without restriction or limitation.
8.0 Audit Rights. The CITY reserves the right to audit the records of the CONSULTANT
related to this AGREEMENT at any time during the execution of the WORK and for a
period of one year after final payment is made. This provision is applicable only to
projects that are on a time and cost basis.
9.0 Truth -in Negotiations: If the contract amount exceeds the threshold amount provided
in s. 287.017 for category four, the CONSULTANT shall execute a truth -in -negotiation
certificate stating that wage rates and other factual unit costs supporting the
compensation are accurate, complete, and current at the time of contracting. In such
event, the original contract price and any additions thereto shall be adjusted to exclude
any significant sums by which the City determines the contract price was increased due
to inaccurate, incomplete, or noncurrent wage rates and other factual unit costs. All
such contract adjustments must be made within one year following the end of the
contract
10.0 Subletting The CONSULTANT shall not assign or transfer its rights under this
AGREEMENT without the express written consent of the CITY. The CITY will not
unreasonably withhold and/or delay its consent to the assignment of the
CONSULTANT's rights. The CITY may, in its sole discretion, allow the
CONSULTANT to assign its duties, obligations and responsibilities provided the
assignee meets all of the CITY's requirements to the CITY's sole satisfaction. The
CONSULTANT shall not subcontract this AGREEMENT or any of the services to be
provided by it without prior written consent of the CITY. Any assignment or
subcontracting in violation hereof shall be void and unenforceable
11.0 Unauthorized Aliens: The employment of unauthorized aliens by the CONSULTANT is
considered a violation of Federal Law. If the CONSULTANT knowingly employs
unauthorized aliens, such violation shall be cause for unilateral cancellation of this
AGREEMENT. This applies to any sub-CONSULTANTs used by the CONSULTANT as
well. The CITY reserves the right at its discretion, but does not assume the obligation, 8
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to require proof of valid citizenship or, in the alternative, proof of a valid green card for
each person employed in the performance of work or providing the goods and/or
services for or on behalf of the CITY including persons employed by any independent
contractor. By reserving this right, the CITY does not assume any obligation or
responsibility to enforce or ensure compliance with the applicable laws and/or
regulations.
12.0 Warrant). The CONSULTANT warrants that it has not employed or retained any
company or person, other than a bona fide employee working solely for the
CONSULTANT, to solicit or secure this contract and that he has not paid or agreed to
pay any company or person other than a bona fide employee working solely for the
CONSULTANT any fee, commission, percentage fee, gifts or any other considerations
contingent upon or resulting from the award or making of this contract. For breach or
violation of this warranty, the CITY shall have the right to annul this contract without
liability.
13.0 Termination. It is expressly understood and agreed that the CITY may terminate this
AGREEEMENT for any reason or no reason and without penalty by either declining to
issue Notice to Proceed authorizing WORK, or, if a Notice to Proceed is issued, CITY
may terminate this AGREEMENT by written notice to CONSULTANT, and in either
event the CITY's sole obligation to the CONSULTANT shall be payment for the work
previously authorized and performed in accordance with the provisions of this
AGREEMENT. Payment shall be determined on the basis of the work performed by the
CONSULTANT up to the time of termination. Upon termination, the CITY shall be
entitled to a refund of any monies paid for any period of time for which no work was
performed.
14.0 Term. This AGREEMENT shall remain in force until the end of the term, which includes
all authorized renewals, or unless otherwise terminated by the CITY. The term of this
agreement is three (3) years from the issuance of the Notice to Proceed and one two-
year option -to renew. The option to renew is at the discretion of the City Manager.
The CITY may terminate the contract without cause following 30 days advanced notice
to the CONSULTANT. However, in no event shall the term exceed five (5) years
following the issuance of the Notice to Proceed.
15.0 Default. In the event either party fails to comply with the provisions of this
AGREEMENT, the aggrieved party may declare the other party in default and notify
the defaulting party in writing. If CITY is in default, the CONSULTANT will only be
compensated for any completed professional services and CONSULTANT shall not
be entitled to any consequential or delay damages. In the event that partial payment
has been made for such professional services not completed, the CONSULTANT
shall return such sums to the CITY within ten (10) days after notice that said sums
are due. In the event of any litigation between the parties arising out of or relating in
any way to this AGREEMENT or a breach thereof, • each party shall bear its own costs
and legal fees.
16.0 Insurance and Indemnification. The CONSULTANT agrees to comply with CITY's
Insurance and Indemnification requirements that are set forth in ATTACHMENT 8 to
this AGREEMENT.
17.0 Agreement Not Exclusive. Nothing in this AGREEMENT shall prevent the CITY from
employing other CONSULTANTS to perform the same or similar services.
18.0 Codes. Ordinances and Laws. The CONSULTANT agrees to abide and be governed by
all duly promulgated and published municipal, county, state and federal codes,
ordinances, rules, regulations and laws which have a direct bearing on the WORK
involved on this project. The CONSULTANT is required to complete and sign all
affidavits, including Public Entity Crimes Affidavit form (attached) pursuant to FS
287.133(3) (a), as required by the CITY's solicitation, if any, applicable to this 9
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AGREEMENT.
19.0 Taxes. CONSULTANT shall be responsible for payment of all federal, state, and/or
local taxes related to the Work, inclusive of sales tax if applicable.
20.0 Drug Free Workplace. CONSULTANT shall comply with CITY's Drug Free Workplace
policy which is made a part of this AGREEMENT by reference.
21.0 Independent Contractor. CONSULTANT is an independent entity under this
AGREEMENT and nothing contained herein shall be construed to create a partnership,
joint venture, or agency relationship between the parties.
22.0 Duties and Responsibilities. CONSULTANT agrees to provide its services during the
term of this AGREEMENT in accordance with all applicable laws, rules, regulations, and
health and safety standards of the federal, state, and CITY, which may be applicable to
the service being provided.
23.0 Licenses and Certifications. CONSULTANT shall secure all necessary business and
professional licenses at its sole expense prior to executing the AGREEMENT.
24.0 Enti�reement. Modification. and Binding Effect: This AGREEMENT constitutes the
entire agreement of the parties, incorporates all the understandings of the parties and
supersedes any prior agreements, understandings, representation or negotiation, written
or oral. This AGREEMENT may not be modified or amended except in writing, signed
by both parties hereto. This AGREEMENT shall be binding upon and inure to the benefit
of the City of South Miami and CONSULTANT and to their respective heirs, successors
and assigns. No modification or amendment of any terms or provisions of this
AGREEMENT shall be valid or binding unless it complies with this paragraph. This
AGREEMENT, in general, and this paragraph, in particular, shall not be modified or
amended by acts or omissions of the parties. If this AGREEMENT was approved by
written resolution of the City Commission, or if such approval is required by ordinance
or the City Charter, no amendment to this AGREEMENT shall be valid unless approved
by written resolution of the City Commission.
25.0 Not Trial. CITY and CONSULTANT knowingly, irrevocably voluntarily and
intentionally waive any right either may have to a trial by jury in State or Federal Court
proceedings in respect to any action, proceeding, lawsuit or counterclaim arising out of
this AGREEMENT or the performance of the Work thereunder.
26.0 Validfty of Executed Copies. This AGREEMENT may be executed in several
counterparts, each of which shall be construed as an original.
27.0 Rules of interpretation: Throughout this AGREEMENT the pronouns that are used may
be substituted for male, female or neuter, whenever applicable and the singular words
substituted for plural and plural words substituted for singular wherever applicable.
28.0 Severability. If any term or provision of this AGREEMENT or the application thereof to
any person or circumstance shall, to any extent, be invalid or unenforceable, the
remainder of this AGREEMENT, or the application of such term or provision to persons
or circumstances other than those to which it is held invalid or unenforceable, shall not
be affected thereby and each and every other term and provision of this AGREEMENT
shall be valid and enforceable to the fullest extent permitted by law.
29.0 Cumulative Remedies: The duties and obligations imposed by the contract documents,
if any, and the rights and remedies available hereunder, and, in particular but without
limitation, the warranties, guarantees and obligations imposed upon CONSULTANT by
the Contract Documents, if any, and this AGREEMENT and the rights and remedies
available to the CITY hereunder, shall be in addition to, and shall not be construed in
any way as a limitation of, any rights and remedies available at law or in equity, by special
guarantee or by other provisions of the Contract Documents, if any, or this
AGREEMENT. In order to entitle any party to exercise any remedy reserved to it in this
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AGREEMENT, or existing in law or in equity, it shall not be necessary to give notice,
other than such notice as maybe herein expressly required. No remedy conferred upon
or reserved to any party hereto, or existing at law or in equity, shall be exclusive of any
other available remedy or remedies, but each and every such remedy shall be cumulative
and shall be in addition to every other remedy given under this AGREEMENT or
hereafter existing at law or in equity. No delay or omission to exercise any right or
power accruing upon any default shall impair any such right or power or shall be
construed to be a waiver thereof, but any such right and power may be exercised from
time to time as often as may be deemed expedient.
30.0 Non -Waiver. CITY and CONSULTANT agree that no failure to exercise and no delay
in exercising any right, power or privilege under this AGREEMENT on the part of either
party shall operate as a waiver of any right, power, or privilege under this AGREEMENT.
No waiver of this AGREEMENT, in whole or part, including the provisions of this
paragraph, may be implied by any act or omission and will only be valid and enforceable
if in writing and duly executed by each of the parties to this AGREEMENT. Any waiver
of any term, condition or provision of this AGREEMENT will not constitute a waiver of
any other term, condition or provision hereof, nor will a waiver of any breach of any
term, condition or provision constitute a waiver of any subsequent or succeeding
breach. The failure to enforce this AGREEMENT as to any particular breach or default
shall not act as a waiver of any subsequent breach or default.
31.0 No Discrimination and Equal Employment: No action shall be taken by the
CONSULTANT, nor will it permit any acts or omissions which result in discrimination
against any person, including employee or applicant for employment on the basis of race,
creed, color, ethnicity, national origin, religion, age, sex, familial status, marital status,
ethnicity, sexual orientation or physical or mental disability as proscribed by law and
that it will take affirmative action to ensure that such discrimination does not take place.
The CONSULTANT shall comply with the Americans with Disabilities Act and it will
take affirmative action to ensure that such discrimination does not take place. The City
of South Miami's hiring practices strive to comply with -all applicable federal regulations
regarding employment eligibility and employment practices in general. Thus, all
individuals and entities seeking to do work for the CITY are expected to comply with all
applicable laws, governmental requirements and regulations, including the regulations of
the United States Department of Justice pertaining to employment eligibility and
employment practices. By signing this AGREEMENT, the CONSULTANT hereby
certifies under penalty of perjury, to the CITY, that CONSULTANT is in compliance
with all applicable regulations and laws governing employment practices.
32.0 Governing Laws. This AGREEMENT and the performance of services hereunder will be
governed by the laws of the State of Florida, with exclusive venue for the resolution of
any dispute being a court of competent jurisdiction in Miami -Dade County, Florida.
33.0 Effective Date. This AGREEMENT shall not become effective and binding until it has
been executed by both parties hereto, and approved by the City Commission if such
approval is required by City's Charter, and the effective date shall be the date of its
execution by the last party so executing it or if City Commission approval is required
by the City's Charter, then the date of approval by City Commission, whichever is
later.
34.0 Third Party Beneficiary. It is specifically understood and agreed that no other
person or entity shall be a third -party beneficiary hereunder, and that none of
provisions of this AGREEMENT shall be for the benefit of or be enforceable by
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anyone other than the parties hereto, and that only the parties hereto shall have
any rights hereunder.
35.0 Further Assurances. The parties hereto agree to execute any and all other and further
documents as might be reasonably necessary in order to ratify, confirm, and effectuate
the intent and purposes of this AGREEMENT.
36.0 Time of Essence. Time is of the essence of this AGREEMENT.
37.0 Interpretation. This AGREEMENT shall not be construed more strongly against either
party hereto, regardless of who was more responsible for its preparation.
38.0 Force Maieure. Neither party hereto shall be in default of its failure to perform its
obligations under this AGREEMENT if caused by acts of God, civil commotion, strikes,
labor disputes, or governmental demands or requirements that could not be reasonably
anticipated and the effects avoided or mitigated. Each party shall notify the other of any
such occurrence.
39.0 Subcontracting: If allowed by this AGREEMENT, the CONSULTANT shall be as fully
responsible to the CITY for the acts and omissions of its subcontractors/subconsultants
as it is for the acts and omissions of people directly employed by it. All
subcontractors/subconsultants and their agreements, if allowed by this AGREEMENT,
must be approved by the CITY. The CONSULTANT shall require each subcontractor,
who is approved by the CITY, to agree in the subcontract to observe and be bound by
all obligations and conditions of this AGREEMENT to which CONSULTANT is bound.
40.0 Public Records: CONSULTANT and all of its subcontractors are required to comply
with the public records law (s.119.0701) while providing goods and/or services on behalf
of the CITY and the CONSULTANT, under such conditions, shall incorporate this
paragraph in all of its subcontracts for this Project. Under such condition,
CONSULTANT and its subcontractors are specifically required to: (a) Keep and
maintain public records required by the public agency to perform the service; (b) Upon
request from the public agency's custodian of public records, provide the public agency
with a copy of the requested records or allow the records to be inspected or copied
within a reasonable time at a cost that does not exceed the cost provided in this
chapter or as otherwise provided by law; (c) Ensure that public .records that are
exempt or confidential and exempt from public records disclosure requirements are not
disclosed except as authorized by law for the duration of the contract term and
following completion of the contract if the contractor does not transfer the records to
the public agency; and (d) Upon completion of the contract, transfer, at no cost, to the
public agency all public records in possession of the contractor or keep and maintain
public records required by the public agency to perform the service. If the contractor
transfers all public records to the public agency upon completion of the contract, the
contractor shall destroy any duplicate public records that are exempt or confidential
and exempt from public records disclosure requirements. If the contractor keeps and
maintains public records upon completion of the contract, the contractor shall meet all
applicable requirements for retaining public records. All records stored electronically
must be provided to the public agency, upon request from the public agency's custodian
of public records, in a format that is compatible with the information technology
systems of the public agency.
OF THE CONTRACTOR HAS QUESTOONS REGARDING THE
APPLICATION OF CHAPTER 18 9, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO
THIS CONTRACT, CONTACT THE CUSTODIAN OF PUELOC RECORDS
AT 305-663-6340; E-mail: mmenendez@southmiamifl.gov; 6130 Sunset
Drive, South Miami, FL 33I43.
41.0 Notices. Whenever notice shall be required or permitted herein, it shall be
Page S6 of 66
FItnl:c City of South Worm - RFQ 0PW201G-22
Professional General Engineering and Architectural Services i I S
12
Quali5coflon Statement - Part 2 - concord Forms
delivered by hand delivery, e-mail (or similar electronic transmission), facsimile
transmission or certified mail, with return receipt requested and shall be deemed
delivered on the date shown on the e-mail or delivery confirmation for any
facsimile transmission or, if by certified mail, the date on the return receipt or the
date shown as the date same was refused or unclaimed. If hand delivered to the
CITY, a copy must be stamped with the official City receipt stamp showing the
date of deliver; otherwise the document shall not be considered to have been
delivered. Notices shall be delivered to the following individuals or entities at the
addresses (including e-mail) or facsimile transmission numbers set forth below:
To CITY: City Manager,
6130 Sunset Dr.
South Miami, FL 33143
Tel: (305) 668-2510
Fax: (305) 663-6345
E-mail: salexander@southmiamifl.gov
With copies to: City Attorney
6130 Sunset Dr.
South Miami, FL 33143
Tel: (305) 667-2564
Fax: (305) 341-0584
.E-mail: tQepeOsouthmiamifl.goy
To CONSULTANT:
42.0 Corporate Authority: The CONSULTANT and its representative who signs this
AGREEMENT hereby certifies under penalty of perjury that the CONSULTANT and its
representative have, and have exercised, the required corporate power and that they
have complied with all applicable legal requirements necessary to adopt, execute and
deliver this AGREEMENT and to assume the responsibilities and obligations created
hereunder; and that this AGREEMENT is duly executed and delivered by an authorized
corporate officer, in accordance with such officer's powers to bind the CONSULTANT
hereunder, and constitutes a valid and binding obligation enforceable in accordance with
its terms, conditions and provisions.
IN WITNESS WHEREOF. this AGREEMENT was signed on or before the
date first above written subject to the terms and conditions set forth herein.
c
C lJ LT' �':
ByR a a, , LE R Vice President
Stantec Consulting Services Inc.
(Print Name AbG
ATT D:
Byll
Maria M. Menendez, C—KC
City Clerk
City of South Miami
By:
teven Alexander
City Manager
Page 57 of 66
13
City of South Miami - RFQ 0PW201S-22
Professional General Engineering and Architectural Services 1120
Read and Approved as to Form, Language,
Legality and Execution thereof.
By:
Thomas F. Pepe, Esq.
City Attorney
QuaCflcation Statement - Pcut 2 - Standard Forms
Page 58 of 66
Sfaa�ac 01/ or Soulh Mintni - RFO 4M2416.22 1
PfolosOotlCd Genr--rul finaineering and Aicl$Ieclurot Services i i?.1
14
�V
South Miami
net rnrm MA&WT IS=
ADDENDUM TO PROFESSIONAL SERVICE AGREEMENT
"`Paofesdonal General Engineering and Architectural Services"
RFQ APW2016-22
The City and CONSULTANT agree that a separate rotational list will be dedicated for work
performed under a continuing professional service contract, as specified In the Scope of
Services, for "Certified Arborists Services," and a separate rotational list will be established for
all CCNA professional services. "Certified Arborlsts Services" is defined as:
o Certified Arborist Services:
Consultant may be called upon to review all tree removal permit applications that are
submitted to ensure compliance with the regulations outlined in Section 20-4.5.1 of the
City's Land Development Code. The review Includes the initial site inspection followed
up by the determination of mitigation and a final Inspection. When needed, assist City
Departments with other issues related to the maintenance, preservation, and protection
of trees on both private and public property.
The rotational list for 'Certified Arborists Services' will rotate every three (3) months among
the CONSULTANTS. The City intends to retain a maximum of four (4) qualified firms under four
(4) separate but similar Professional Services Agreements. ---`��
COPISl6TRMY:
ionl ahmu r, 1!. F.
(Name of Signatory)
Read and Approved as to Form, Language,
Legality and Execution thereof:
Thomas F. Pepe, City Attorney
City of South M
r
By:
" , �� --
�7Steven Alexander, City Manager
c
15
ATTACHMENT A
a 8COMPENSATO®N"D
RIFQ wvm 66b22
Page S9 of 86
'1rtwmas P. Pope
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16
Professional General Engineering & Architectural Services RFQ ##PW2016-22
Wage Rates Summary
Job Classification
City of South Miami
Benchmark Hourly Rate
Principal
$180.00
Sr. Project Manager
$170.00
Project Manager
$160.00
Senior Engineer
$145.00
Senior Planner
$125.00
Planner
$85.00
Senior Traffic Engineer
$125.00
Traffic Engineer
$85.00
Senior Designer/Engineer
$90.00
Designer
$80.00
Engineering Intern
$95.00
Senior CADD Technician
$100.00
CADD Technician
$65.00
GIS Technician
$80.00
Senior Construction Inspector
$90.00
Construction Inspector
$75.00
Senior Landscape Architect
$125.00
Landscape Architect
$115.00
Landscape Architect Intern
$70.00
Arborist
$75.00
Utility Coordinator
$90.00
Surveyor / Mapper
$85.00
Survey Technician
$60.00
2-Man Survey Crew
$115.00
3-Man Survey Crew
$125.00
4-Man Survey Crew
$135.00
Fire Protection Engineer
$90.00
Plumbing Engineer
$90.00
Mechanical Engineer
$90.00
Electrical Engineer
$90.00
Geotechnical Engineer
$120.00
Geologist
$90.00
Environmental Scientist
$85.00
Senior Administrative Assistant
$65.00
Clerical
$45.00
17
ATTACHMENTS
ONSURANCE & ONDEMNIFsCATO®N REQUOREMENTS
PRMSSOCNM SOVICE AGREEMENT
"Professional Genet Engineering and Arch1t®stura►8 Services"
WQ 016 22
1.010 Insumnce
A. Without limiting its liability, the contractor, consultant or consulting firm (hereinafter
referred to as "FIRM" with regard to insurance and Indemnification requirements) shall
be required to procure and. maintain at its own expense during the life of the Contract.
Insurance of the types and In the minimum amounts stated below as will protect the
FIRM. from claims which may arise out of or result from the contract or the
perforarasnce of the contract with the City of South Miami, whether such claim is
against the FIRM or any sub -contractor, or by anyone directly or Indirectly employed by
any of them or by anyone for whose acts any of them may be liable.
R. No Insurance required by the CITY shall be issued or written by a surplus lines carrier
units authorized In writing by the CITY and such authorization shall be at the CIT Y's
sole and absolute discretion. The FIRM shall purchase insurance from and shall
maintain the Insurance with a company or companies lawfully authorized to sell
Insurance In the State of Florida. on forms approved by the State of Florida, as will
protect the FIRM, at a minimum, from all claims as set forth below which may arise out
of or result from the FIRM's operations under the Contract and for which the FIRM
may be legally liable, whether such operations be by the FIRM or by m Subcontractor or
by anyone directly or indirectly employed by any of them, or by anyone for whose acts
any of them may be liable: (a) claims under workers' compensation, disability benefit
and other similar employee benefit acts which are applicable to the Work to be
performed; (b) claims for damages because of bodily injury, occupational sickness or
disem or death of the FIRM's employees; (c) claims for damages because of bodily
injury, sickness or disease, or death of any person other than the FIRM's employees;
(d) claims for damages insured by usual personal Injury liability coverage; (e) claims for
damages. other than to the Work itself, because of injury to or destruction of tangible
property, including loss of use resulting there from; (Q claims for damages because of
bodily injury. death of a person or property damage arising out of ownership,
maintenance or use of a motor vehicle; (g) daims for bodily injury or property damage
arising out of completed operations; and (h) claims Involving contractual liability
Insurance applicable to the FIRM's obligations under the Contract.
1.011 Flrm's Insurance —Generally, —The FIRM shall provide and maintain in force and effect until
all the Work to be performed under this Contract has been completed and accepted by CITY
(or for such duration as Is otherwise specified hereinafter), the insurance coverage written on
Florida approved forms and as set forth below.
1.012 Workers' Compensation Insurance at the statutory amount as to all employees in
compliance with the "Workers' Compensation Law" of the State of Florida Including Chapter
440, Florida Statutm as presently written or hereafter amended. and all applicable federal laws.
Page 60 of 66
Vhomm P. Poo
1a13=16
145
18
In addition, the policies must Include: Employers' Liability at the statutory coverage
amount The RRM shall further insure that all of its Subcontractors maintain appropriate levels
of Workers Compensation Insurance.
1.013 Commercial Comprehensive General WbIlia insurance with broad form endorsement,
as well as automobile liability. completed operations and products liability, contractual liability,
severability of interest with cross liability provision, and personal injury and property damage
liability with limits of $1,000.000 combined single limit per occurrence and $2,000,000
aggregate: including:
o Personal Injury: $1,000,000;
o Medical Insurance: $5,000 per person;
o Property Dames $500.000 each occurrence;
1.014 ,Umbrella Commercial Comprehensive Gene Uabift insurance shall be written on a
Florida approved form with the same coverage as the primary Insurance policy but in the
amount of $1,000,000 per claim and $2,000,000 Annual A&Vvgate. Coverage must be afforded
on a form no more restrictive than the latest edition of the Comprehensive General Uability
policy, widwa restrictive endorsements, as filed by the Insurance Services Office, and must
include:
(a) Premises and Operation
(b) Independent Contractors
(c) Products and/or Completed Operations Hazard
(d) Explosion, Corpse and Underground Hazard Coverage
(e) Broad Form Property Damage
(fD Broad Form Contractual Coverage applicable to this specific Contract, including any
hold harmless and/or indemnification agreement.
(g) Personal Injury Coverage with Employee and Contractual Exclusions removed, with
minimum limits of coverage equal to those required for Bodily Injury Liability and
Property Damage Liability.
1.015 Business Auoomobile Llabiiitb wild minimum limits of One Million Dollars
($1,000.000.00) plus an additional One Million Dollar ($1,000,000.00) umbrella per occurrence
combined single limit for Bodily Injury Liability and Property Damage Liability. Umbrella
coverage must be afforded on a form no more restrictive than the latest edition of the Business
Automobile Liability policy, without restrictive endorsements, as filed by with the state of
Florida, and must include:
(a) Owned Vehicles.
(b) Wired and Non -Owned Vehicles
(c) Employers' Non -Ownership
1.016 SUBCONTRACTS: The FIRM agrees that if any part of the Work under the Contract is
sublet, the subcontract shall contain the same Insurance provision as required by of the Firm,
other than the Fire and Extended Coverage Insurance and substituting the word Subcontractor
for the word FIRM and subsdwdng the word FIRM for CITY where applicable.
1.017 Fim and Extended Cann Z= Insurance (Builders' Risk), IF APPLICABLE:
C. In the event that this contract involves the construction of a structure, the FIRM shall
maintain, with an Insurance Company or Insurance Companies acceptable to the CITY,
"Broad" form/All Rlsk Insurance on buildings and structures, including Vandalism &
Malicious Mischief coverage, while in the course of construction, including foundations,
additions, attachments and all permanent fixtures belonging to and constituting a part of
Page 61 of 66
Thom= F. Pepe
1W1312016
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19
said buildings or structures. The policy or policies shall also cover machinery, If the cost
of machinery Is Included in the Contract. or if the machinery is located in a building that
Is being renovated by reason of this contract. The amount of Insurance must at all
times, be at least equal to the replacement and actual cash value of the Insured
property. The policy shall be in the name of the CITY and the Firm, as their interest
may appear, and shall also cover the Interests of all Subcontractors performing Work.
D. All of the provisions set forth In Miscellaneous section herein below shall apply to this
coverage unless it would be clearly not applicable.
1.018 Miscellaneous:
F. If any notice of cancellation of insurance or change in coverage is issued by the
Insurance company or should any Insurance have an expiration date that will occur
during the period of this contract, the FIRM shall be responsible for securing other
acceptable insurance prior to such cancellation, change, or otpiratlon so as to provide
continuous coverage as specified In this section and so as to maintain coverage during
the life of this Contract
G. M deductibles must be declared by the FIRM and must be approved by the CITY. At
the option of she CITY, either the FIRM shall eliminate or reduce such deductible or
the FIRM shall procure a Bond. In a form sadskctory to the CITY covering the same.
H. The policies shall contain waiver of subrogation ajainst CITY where applicable, shall
expressly provide that such policy or policies are primary over any other collectible
Insurance that CITY may have. The CITY reserves the right at any time to request a
copy of the required policies for review. All policies shall contain a "severability of
interest" or "cross liability" clause without obligation for premium payment of the CITY
as well as contractual Iiability provision covering the FIRPTS duty to indemnify the City
as provided In this Agreement.
I. Before starting the Work, she FIRM shall deliver to the CITY certificates
of such Insurance, acceptable to the CITY, as well as the insurance binder, if one Is
Issued, the Insurance policy, Including the declaration page and all applicable
endorsements and provide the name, address and telephone number of the Insurance
agent or broker through whom the policy was obtained. The insurer shall be rated
A VII or better per A.M. Beses Key Rating Guide, latest edition and authorized to Issue
Insurance In the State of Florida. All insurance policies must be written on forms
approved by the State of Florida and they must remain in full force and effect for the
duration of the contract period with the CITY. The FIRM may be required by the CITY,
at its sole discretion, to provide a "cord ied copy" of the policy (as defined in Article I
of this documm) which shall include the declaration page and all required
endorsements. In addition, the FIRM shall deliver, at the time of delivery of the
Insurance certificate, the following endorsements:
(3) a policy provision or an endorsement with substantially similar provisions as
follows:
"The City of South Miami is.an additional insured. The insurer shall pay all sums
that the City of South Miami becomes legally obligated to pay as damages
because of 'bodily Injury". 'property damage' . or "personal and advertising
Injury" and it will provide to the City all of the coverage that is typically provided
under the standard Florida approved forms for commercial general liability
coverage A and coverage B'
Page 63 of 86
Thanes F. Pepe
1011=016
147
20
(4) a policy provision or an endorsement with substantially similar provisions as
follows:
"This policy shall not be cancelled (including cancellation for non-payment of
premium), terminated or materially modified without first &Ing the City of
South Miami ten (00) days advanced written notice of the intent to materially
modify the policy or to cancel or terminate the policy for any reason. The
notification shall be delivered to the City by certified mail, with proof of delivery
to the City."
If the FIRM is providing professional services, such as would be provided by an
architect, engineer, attorney, or accountant, to name a few, then In such event and in
addition to the above requirements. the FIRM shall also provide professional Liability
Insurance on a Florida approved form in the amount of $1,000,000 with deductible per
claim if any, not to exceed 5% of the limit of liability providing for all sums which the
FIRM shall become legally obligated to pay as damages for claims arising out of the
services or work performed by the FIRM its agents, representatives, Sub Contractors
or assigns, or by any person employed or retained by him In connection with this
Agreement This insurance shah be maintained for four years after completion of the
construction and acceptance of any Project covered by this Agreement However, the
FIRM may purchase Specific Project Professional Liability Insurance, in the amount and
under the terms specified above, which is also acceptable. No insurance shall be issued
by a surplus lines carrier unless authorized in writing by the city at the city's sole,
absolute and unfettered discretion.
Ondenr nfficadon Requ6mment
G. The Firm accepts and voluntarily Incurs all risks of any injuries, damages, or harm which
might arise during the work or event that Is occurring on the CITY's property due to
the negligence or other fault of the Firm or anyone acting through or on behalf of the
Firm.
H. The Firm shall indemnify, defend, save and hold CITY, its officers, affiliates, employees,
successors and assigns, harmless from any and all damages, claims, liability, losses,
claims, demands, sups, fines, judgments or cost and expenses, Including reasonable
attorneys fees, paralegal fees and investigative costs incidental there to and incurred
prior to, during or following any litigation, mediation, arbitration and at all appellate
levels, which may be suffered by, or accrued against, charged to or recoverable from
the City of South Miami, its officers, affiliates, employees, successors and assigns, by
reason of any causes of actions or claim of any kind or nature, including claims for
injury to, or death of any person or persons and for the loss or damage to any property
arising out of a negligent error, omission, misconduct. or any gross negligence,
intentional act or harmful conduct of the Firm, its contractor/subcontractor or any of
their officers, directors, agents, representatives, employees, or assigns, or anyone acting
through or on behalf of any of them, arising out of this /agreement, incident to it, or
resulting from the performance or non-performance of the Firm's obligations under this
AGREEMENT.
I. The Firm shall pay all claims, losses and expenses of any kind or nature whatsoever. In
connection therewith, including the expense or loss of the CITY and/or its affected
Page 63 of 66
Tkomm F. Pepe
1WI312016
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21
officers, a4f'illatm employees, successors and assigns, including their attorneys fees, in
the defense of any action in law or equity brought against them and arising from the
negligent error, omission, or act of the Firm, its Sub -Contractor or any of their agents,
representatives, employees, or assigns. andfor arising out 4 or incident to, this
Agreement, or incident to or resulting from the performance or non-performance of
the RrWs obbgations under this AGREEMENT.
J. The Firm agrees and recognizes that neither the CITY nor its officers, affiliates,
employees, successors and assigns shall be held liable or responsible for any claims,
including the costs and expenses of defending such claims which may result from or
arise out of actions or omissions of the Firm, its contractor/subcontractor or any of
their agents, representatives, employees, or assigns, or anyone acting through or on
behalf of the them. and arising out of or concerning the work or event that Is occurring
on the CITY s; property. In reviewing, approving or rejecting any submissions or acts of
the Firm, CITY in no way assumes or shares responsibility or liability for the acts or
omissions of the
Firm, its contractor/subcontractor or any of their agents, representatives. employees.
or assigns, or anyone acting through or on behalf of them.
K. The Rffn has the duty to provide a defense with an attorney or law firm approved by
the City of South NaW, which approval will not be unreasonably withheld.
L However. as to design professional contracts, and pursuant to Section 725.08 (9).
Florida Staums, none of the provisions set forth herein above that are In conflict with
this subparagraph shall apply and this subparagraph shall set forth the sole
responsibility of the design professional concerning indemnification. Thus, the design
professional's obligations as to the City and Its agencies, as well as to its officers and
employees, is to Indemnify and hold them harmless from liabilities, darmages, losses,
and costs, including, but not limited to, reasonable attorneys° fees, to the extent
caused by the negligence, recklmness, or intentionally wrongful conduct of the design
professional and other persons employed or utilized by the design professional in the
performance of the contract.
THIS IS INCLUDED IN THE GENERAL CONDITIONS
END OF SECTION
page 64 of "
Thom= F. (Pepe
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22
Stantec Consulting Services Inc.
® Stantec 901 Ponce de Leon Boulevard, Suite 900, Coral Gables FL 33134-3070
April 5, 2019
Attention: Mr. Aurelio Cannenates, P.E.
Capital Improvements Project Manager
City of South Miami
Public Works Engineering & Construction
4795 SW 75th Avenue
South Miami, FL 33155
Main: (305) 403-2063
Dear Mr. Aurelio Carmenates, P.E.,
Reference: Feasibility Study along Manor Lane from 6330 Manor Lane to SW 66th Avenue and SW
80th Street
We are pleased to present this proposal for professional engineering services. We understand that the City
of South Miami is requesting a feasibility study for implementing sidewalks along Manor Lane between 6330
Manor Lane to SW 66th Avenue and SW 80th Street. The following letter documents the proposal for this
feasibility study which will be completed by the following professional services firms:
Stantec Consulting Services, Inc. —Consultant
Longitude Surveyors - survey
SCOPE OF SERVICES:
The Scope of Services for this feasibility study includes the following tasks:
1.0 Existing Conditions Analysis
The Consultant will perform an existing conditions analysis that will include field review, plans review,
utility identification, and a survey. The survey will include Right -of -Way and property line identification,
location of paved roads, overhead and at -grade utilities, drainage structures, existing sidewalks,
pavement markers, signs, fences, walls, trees, and any other aboveground features.
2.0 Design Controls and Criteria
The Consultant will identify the design criteria and controls for implementing the sidewalks. This will
include a review of the Manual of Uniform Minimum Standards for Design, Construction, and Maintenance
(Florida Greenbook) and City of South Miami design criteria.
3.0 Basemap — Existing and Sidewalk Options
The Consultant will prepare basemaps of the existing conditions and the sidewalk options. The basemaps
will include roadway feature labels. Prior to the designing of the sidewalks, the Consultant will be
coordinated with the City of South Miami to confirm design approach.
23
April 5, 2019
Mr. Aurelio Carmenates, P.E.
Page 2 of 3
Reference: Feasibility Study along Manor Lane from 6330 Manor Lane to SW 66th Avenue and SW 80th Street
4.0 Analysis of Sidewalk Options
The Consultant will analyze three sidewalk options that include the following:
• Sidewalk on both sides of the roadway
• Sidewalk on north side of roadway
• Sidewalk on south side of roadway
The analysis will include development of conceptual typical sections, cost estimates, and a comparative
evaluation based on costs, impacts, and potential benefits.
6.0 Recommended —Conceptual Design
The Consultant will develop the conceptual design of the recommended sidewalk option. The conceptual
design will include a key sheet, typical section, and plan sheets.
6.0 Permits and Environmental Considerations
The Consultant will use the Environmental Screening Tool (EST) to identify any environmental
considerations such as listed species, sole source aquifer, wetlands/surface water (canal), and
contamination. The Consultant will also identify any potential permits.
7.0 Feasibility Memorandum
The Consultant will prepare a draft and final Feasibility Study documenting the project.
DELIVERABLES:
The following deliverable will be included with this project:
• Conceptual design of recommended alternative
• Draft and Final Feasibility Memorandum
SCHEDULE:
Upon notice to proceed, a 3.5-month schedule is anticipated. The schedule will include the following
timeframes:
• 1 month for existing conditions analysis and survey
• 1 month for analysis of sidewalk options
• 2 weeks for Conceptual design of recommended option
• 2 weeks for draft Feasibility Memorandum
• 2 weeks for comments coordination and Final Feasibility Memorandum
EXCLUSIONS:
• Other data collection services not mentioned in this scope of service
• Meetings with the public and outside agencies
• Final design services
24
April 5, 2019
Mr. Aurelio Carmenates, P.E.
Page 3 of 3
Reference: Feasibility Study along Manor Lane from 6330 Manor Lane to SW 66th Avenue and SW 80th Street
TERMS AND CONDITIONS:
All terms and conditions shall be per our Professional Service Agreement for Professional General
Engineering and Architectural Services as authorized by Resolution 060-17-14861. Our fees shall be billed
at contract rates at an amount of $20,945 plus survey estimate of $4,800 for a grand total lump sum amount
of $25,745. See attached anticipated staff -hour estimate.
We are ready to begin working on this assignment upon your authorization to proceed. If acceptable to you,
we will accept a signed copy of this form as your written authorization to proceed.
Regards,
Stantec Consulting Services Inc.
Christopher Benitez P.E., PTOE
Senior Project Engineer
Phone: 786 437 6691
Fax: Fax Number
chds.benitez@stantec.com
City of South Miami
Approved by:
Signature Print Name Date
Attachment: - Staff -Hour and Fee Estimates
25
Stantec Consulting Services Inc.
DATE:
PROJECT:
Fee Worksheet - Page i
April 5, 2019
Feasibility Study along Manor Lane from 6330 Manor Lane to SW 66th Avenue and SW Both Street
Tasks
Principal
Project
Manager
Senior
Engineer
Engineering
Intern
Senior CAD
Technician
Environmental
Scientist
Total Hours
1.o Existing Conditions Analysis
o
2
8
2
0
0
12.00
2.o Design Controls and Criteria
o
1
1
0
2
0
4.00
3.o Basema - Existing and Sidewalk options
0
4
8
0
16
0
28.00
4.o Analysis of Sidewalk Options (3 options)
0
8
24
10
12
0
54.00
5.o Recommended - Conceptual Design
1
6
5
0
8
0
20.00
6.o Permits and Environmental Considerations
0
0
0
0
0
4
4.00
7.o FeasibilityMemorandum (draft and final)
t
8
zt
to
0
0
0.00
Sub -Total Hours
z
z
6
zz
8
16z.00
Billing Rate
$ 180.00
1 $ 160.00
1 $ 145.00
1 $ 95.00 1
$ 100.00
$ 85.00
Labor Cost
I $36ol
$4,6401
$9,7151
$2,090
$ ,800
$3 0
Sub -Total:
$20 451
Sumey Cost Estimate 1 $4,800
Traffic Engineering Total: $25,745
26
Stantec Consulting Services Inc.
Hours Estimate
DATE:
PROJECT:
April 5, 2019
Feasibility Study along Manor Lane from 6330 Manor Lane to SW 66th Avenue and SW Both Street
Fee Worksheet - Page t
Tasks
Total Hours
Notes
i.0 Existing Conditions Analysis
12.00
t.t Field Review
4.00
2 staff at 2 hrs each
1.2 Plans Review
2.00
z hrs coordination and review of plans
1.3 Utility design ticket: 2 hrs for input and review
2.00
2 hrs for ticket input and review of utilities
1.4 Survey review and consistency check
4.00
4 hrs to review survey and check with field review
2.o Design Controls and Criteria
4.00
4 hrs to check design standards and criteria with City of South Miami and FDOT Greenbook
.o Baseman - Existing and Sidewalk options
28.00
.t Existing Basernap
4.00
Existing Basema - roll lot; reference survey, cut border, place location labels
.2 Sidewalk Onions - basema
z .00
Options basema - roll lot: develop design for 2 sidewalk designs at 12 hrs per (one on each side of rd )
4.o Analysis is of Sidewalk Options (3 options)
.00
.r TYPicill sections
12.00
3 options at 4hrs each - one on both sides, one on north side, one on south side
.2 Cost estimates
12.00
Cost estimates at 4 hrs per options
4.3 Analysis of Options (cost, impacts, benefits)
0.00
Comparative evaluation at in hours per option
.oRecommended - Conceptual Desi n
20.00
Key sheet
2.00
Key sheet
Typical section
2.00
T pical section - refine for recommended option
Plan sheets
16.00
Conceptual Plan sheets at 5o or 4o scale for 4 sheets: 4 hrs per sheet
6.o Permits and Environmental Considerations
4.00
.o Feasibility Memorandum (draft and final)
o.00
.t Draft
32.00
Draft at 32 hrs
.2 Final
8.00
Final at 8 hrs
Total Hours
162.00
Total
27
LLONG ITU DESURVEYORS
Friday, April05, 2019
Chrsitopher Benitez, P.E., PTOE
Senior Project Engineer
Stantec
901 Ponce de Leon Boulevard
Suite 900
Coral Gables, Florida 33134
RE: Surveying services for Manor Lane Project South Miami, FL
VIA EMAIL: chris.benitez@Stantec.com
MANOR LANE
Dear Mr. Benitez,
Pursuant to your request regarding a fee estimate for surveying and mapping services for the above
referenced project, LONGITUDE SURVEYORS, LLC (LS) is pleased to submit the following proposal for your consideration.
A. Scope of Work:
Longitude will perform a Specific Purpose Survey to prepare a Base Map to include the following information:
• Right -of -Way and property lines for the project area, house numbers, all property lines, all side lot lines and
adjacent properties will be shown graphically.
• A graphical baseline will be created and included.
• Location of all paved roads, overhead and ground utilities, drainage structures, sidewalks, pavement markings,
signs, fences, walls, trees, and any other aboveground improvements within the survey limits.
• All control points will have Northing and Easting coordinates referenced to the Florida State Plane Coordinate
System, based on the North American Datum of 1983/2011.
B. Deliverables:
LS will deliver signed and sealed paper copies of the resulting survey, PDF and cad file.
C. Survey Limits:
Along Manor Lane from 6370 Manor lane up to the intersection of SW 66 Avenue and SW 80 Street (see attached
aerial provided by the client).
D. Fee:
The total professional fee to complete this task shall be a lump sum of 800.00.
I agree that by signing below "I APPROVE AND ACCEPT' this proposal as a legal binding contract.
By: Date:
(Authorized Signature)
Title:
or printed name)
Yours,
Eduardo M. Suarez,
LONGITUDE SURVEYORS 7769 nw 48 street • suite 375 • doral, fl 33166 • ph: 305.463.0912 • fax: 305.513.5680