Res No 041-19-15313RESOLUTION NO.: 41-1 9-15313
A Resolution authorizing the City Manager to permit Taco Craft Miami, LLC. to hold its
annual Cinco in SoMi Block Party on Sunday, May S, 2019.
WHEREAS, Taco Craft Miami, LLC ("the applicant"), located on 5829 SW 73rd Street,
South Miami, FL. 33143, has submitted a Special Event Application to hold its annual Cinco in
SoMi Block Party ("the Block Party") on Sunday.. May 5, 2019 from 11:00 a.m. to 11:00 p.m.;
and
WHEREAS, as per Chapter 15 Article III, Section 15-97 of the City's Code of Ordinances,
the applicant has been informed that music shall not exceed 9:30 p.m.; and
WHEREAS, the applicant would like to host a festive Mexican themed Block Party and
extend their business onto 73rd street from 58th avenue to 58th court and 58th avenue from 731d
street to 74th street; and
WHEREAS, the applicant has paid the City $660, which includes a $500 refundable
security deposit, $100 administrative fee and $60 application fee; and
WHEREAS, the applicant is responsible for submitting payment for all services rendered
by the City ten (10) business days prior to the event date: Police Services ($2,760), Parking
Meters ($525), Street Closure and MOT ($482.50), totaling $3,767.50; and
WHEREAS, the applicant has completed the Special Event Application and has submitted
the necessary Notification/Petition Form signed by businesses that will be affected by the
requested street closure; and
WHEREAS, upon approval of this event the applicant must provide the City with the
required Certificate of Liability Insurance that complies with the City's standard insurance
requirements, including naming the City of South Miami as an additional insured prior to the
event.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1. The City Manager is hereby authorized to permit Taco Craft Miami, LLC to
host its annual Cinco in SoMi Block Party on 73rd street from 581h avenue to 58th court on
Sunday, May 5, 2019.
Section 2. If any section clause, sentence, or phrase of this resolution is for any reason
held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect
the validity of the remaining portions of this resolution.
Page 1 of 2
Resolution No. 41-19-15313
Section 3. Effective Date. This resolution shall become effective immediately upon
adoption by vote of the City Commission.
PASSED AND ENACTED this 16' day of April 2019.
ATTEST:
L P(La
CITY CL K
READ AND APPROVED AS TO FORM:
LANGUAGE,,k "GLITY AND
TTORNEY
APPROVED:
ANWA
�, •ram
COMMISSION VOTE:
570
Mayor Stoddard:
Yea
Vice Mayor Harris:
Yes
Commissioner Gil:
Yea
Commissioner Liebman:Ye a
Commissioner Welsh:
Yea
Agenda Item No:1.
City Commission Agenda item Report
Meeting Date: April 16, 2019
Submitted by: Quentin Pough
Submitting Department: Parks & Recreation
Item Type: Resolution
Agenda Section:
Subject:
A Resolution authorizing the City Manager to permit Taco Craft Miami, LLC. to hold its annual Cinco in SoMi
Block Party on Sunday, May 5, 2019. 3/5 (City Manager -Parks & Recreation)
Suggested Action:
Attachments:
MEMO -Taco Craft-Cinco de Somi 2019 QP.doc
RESOLUTION - Taco Craft - Cinco De Somi 2019.doc
Application - Taco Craft Cinco in SoMi 2019.pdf
Cost Estimates - Taco Craft. pdf
South Miami
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER -OFFICE MEMORANDUM
To: The Honorable Mayor & Members of the City Commission
FROM: Steven Alexander, City Manager
Via: Quentin Pough, Director of Parks & Recreation
DATE: April 16, 2019
SUEUEcr: A Resolution authorizing the City Manager to permit Taco Craft Miami,
LLC. to hold its annual Cinco in SoMi Block Party on Sunday, May 5, 2019.
BACKGROUND: Taco Craft Miami, LLC ("the applicant") has submitted a Special Event
Application to hold its annual Cinco in SoMi Block Party ("the Block Party")
on Sunday, May 5, 2019 from 11:00 a.m. to 11:00 p.m. As per Chapter 15
Article III, Section 15-97 of the City's Code of Ordinances, the applicant
has been informed that music shall not exceed 9:30 p.m.
The applicant would like to host a festive Mexican themed Block Party and
extend his business onto 73rd street from 58th avenue to 58th court. The
Block Party will consist of live music, food, and beverages. All food and
beverages will be catered and sold by the applicant. The Block Party will
be free to the public; food and beverages will be sold through ticket sales
that can be purchased at the entrance of the event. This event has an
anticipated attendance of five -hundred (500) people.
The applicant will have a stage, tents, tables and chairs along the street;
all sidewalks will remain open to the public. The applicant has requested
to hire its own employees to clean all public property including sidewalks,
street gutters, etc. and will have a dumpster on site to dispose of event
garbage. Barricades and police vehicles will block traffic at all
intersections.
The applicant has submitted the necessary Notification/Petition Form
signed by businesses that will be affected by the requested street closure.
Upon approval of this event, the applicant must provide the City with the
required Certificate of Liability Insurance that complies with the City's
standard insurance requirements, including naming the City of South
Miami as an additional insured prior to the event.
2
South Miami
THE CITY OF PLFASANT LIVING
REVENUE:
ATTACHMENTS:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER -OFFICE MEMORANDUM
The applicant has paid the City $660, which includes a $60 application fee,
$100 administrative fee, and $500 refundable security deposit.
The applicant is responsible for submitting payment for all services
rendered by the City ten (10) business days prior to the event date.
DEPARTMENT
AMOUNT
POLICE DEPARTMENT (5)
$2,760
PARKING METERS ($25 X 21 METERS)
$525
STREET CLOSURE & MOT
$482.50
TOTAL
$3,767.50
Resolution
Special Events Application
City Cost Estimates
3
ncCEOVED
Permit #:
z 9 i South Miami
JI IN! I'IIN OI I'11'1�1P1 IIL'I�(
SPECIAL EVENT APPLICATION
This application must be submitted for special events that will be held on city property or requiring city services at
least sixty (60) days prior to the date of the event. Please refer to the Special Events Handbook for more
information about applying for a special event in the City of South Miami.
APPLICANT INFORMATION
APPLICANT NAME: Chuck Bergwin
DAYTIME PHONE: 305-668-5612
EMAIL: chuck@tacocraft.com
2nd CONTACT NAME: Eric Denis
DAY TIME PHONE:
EMAIL: eric@tacocraft.com
ORGANIZATION INFORMATION
NAME OF ORGANIZATION: Tacocraft Miami Ilc
ADDRESS: 5829 SW 73rd Street South Miami FI
TITLE: Owner/Operator
MOBILE: 305-978-5303
TITLE: AGM
MOBILE: 786-515-3359
PRESIDENT/MANAGER NAME: Chuck Bergwin PHONE: 305-978-5303
Is your organization a non-profit, 501(c) (3) certificate holder? ® NO ❑ YES - If YES, please provide a
copy of your certificate with the application.
EVENT INFORMATION
TYPE OF EVENT: ® FESTIVAL/CELEBRATION ❑ RUN/WALK ❑ FILM/PHOTO PERMIT
❑ CHARITY ❑ OTHER:
NAME OF EVENT: Cinco in SoMi
LOCATION OF EVENT: SW 73rd Street, 58th Ave to 59th Ct
EVENT DATE(S): 5/5/2019 ❑ NEW EVENT ® RETURNING EVENT
WILL THIS BE AN ANNUAL EVENT? ❑ NO OYES IF YES, THIS IS THE 3rd YEAR OF THE EVENT
ANTICIPATED ATTENDANCE: 400-500 ACTUAL EVENT TIME: 11AM AM/PM to "'PM AM/PM
ASSEMBLY DATE(S): 5/5/2019
BREAKDOWN DATE(S): 5/5/2019
SETUP TIMES: 9AM AM/PM to 11AM AM/PM
BREAKDOWN TIMES: 11'PM AM/PM to 12AM AM/PM
1
0
EVENT NARATIVE
A detailed written description/summary of your event is required. Please describe all activities, schedule
of activities, inventory of any sold items, giveaway items, list of vendors and any other important
information. If additional space is needed please use a blank sheet of paper and attach to the
application.
A festive ceebration of Cinco de Mayo with Mexican themed entertainment. Salsa Bans, DJ,
"Luchadores" Wrestlers. Handcrafted Tacos, Margaritas and ice cold Mexi beers
LOCATION APPROVAL
If the organization is a tenant and/or renter of the event location, please have the property owner
complete the following.
Mark all that apply:
® Location is City of South Miami property (street, sidewalk, right-of-way, park, etc.)
❑ Applicant/Organization owns the requested event location
❑ Applicant/Organization will be using private property
Comments:
Property Owners Name:
Property Address:
PRINT APPLICANT'S NAME
PROPERTY OWNER SIGNATURE
NOTARY SIGNATURE
Subscribed and sworn before me, this
Day of , a
Notary Public in and for
County, State of
Signature (NOTARY PUBLIC)
Phone:
APPLICANT'S TITLE
DATE
7
POLICE DEPARTMENT
Off -duty police officers are required for street closures as determined by the Police Department. You
will be required to hire off -duty police officers if your event includes street closures, alcohol sales or
large crowds.
Yes No
El [] Will your event obstruct the normal flow of traffic or sidewalks?
K1 ❑ Do you expect the total attendance for your event to be over 50 people
at any one given time?
® ❑ Will you be requesting the use of off -duty police officers?
If YES, how many (Please note: if you answered NO, to this
question off -duty officers can still be assigned to your event at a cost to
the applicant if deemed necessary)
If NO, please describe why the event will not have a significant impact on the surrounding public streets
and/or property area.
STREET, SIDEWALKS AND RIGHT-OF-WAY CLOSURES
List detailed closures you are requesting for your event including street, sidewalks and right-of-ways.
Street closure. SW 73rd Street from 58th Ave to 58th Ct
Please note: All closures require City Commission approval by resolution and may take up to two (2)
months to be approved. All street, sidewalk and right-of-way closures must be identified on the site
map.
PLANNING AND ZONING
Yes No
❑ ® Will you be hanging any banners over public streets or pole banners? If
YES, a separate Banner Application with the City of South Miami
Planning & Zoning Department will be required.
(Please note: Only 501(c)(3) organizations may apply for a banner
application. All requests for banners over public streets must be
reviewed and pre -approved. A 501(c)(3) certificate, insurance and
photos of the banner must be included with the application to the
Planning & Zoning Department)
fit] ❑ Have you notified the event location neighbors or businesses about
your event?
3
CODE ENFORCEMENT
Yes No
❑ Will you be having any music and/or amplified sounds during your
event?
❑ E] Will your event be starting before 8:00 AM.
❑ ® Will your event end after 11:00 PM?
PARKS AND RECREATION
Yes No
❑ ® Will this event take place in any of the South Miami City parks and/or
recreation facilities?
(Please note: A rental fee will be applicable if a city park is being used)
❑ Will this event require the use of any Department equipment (stage)?
❑ K] Will this event require the use of any Department staff?
PARKING DIVISION
Yes No
U ❑ Will you be renting any City parking meters? If YES, how many 12� 3, 260-2s7)
(Please note: All closures or interference on right-of-ways that includes
parking meters will be required to pay the daily meter fee)
® ❑ Do you have enough on -site parking to accommodate your event?
❑ ® Will your event involve the use of a shuttle and/or alternate parking
sites?
PUBLIC WORKS
Yes No
® ❑ Will your event interfere with any public right-of-ways, such as roads,
sidewalks, alleys etc.?
�] ❑ Will your event require any full and/or partial road closures?
(Please note: any right-of-way closures will require at least one off -duty
officer per corner)
❑ ® Would you like the City to provide you with barricades for you event, at
a cost? If YES, how many
Please describe your plans for the cleanup and removal of recyclable good, waste and garage
during and after your event.
The Event well be staffed with 40 employees to ensure the area is completely restored to it's "everday" appearance
There will also be a dumpster available for all debris
9
4
ADDITONAL EVENT FEATURES
❑ Temporary Fencing
❑ Signs/Banners
® Tents or canopies
❑ Other:
❑ Inflatables/Rides ® Live Music
[apAdditkwwl Barricades ❑ Open Flames
® Electrical Services/ Generators ❑ Port -A Johns
(Please note: if any of the following apply, a separate narrative description of each additional feature
may be required by the City with this application. Additionally tents, open flames and signs/banners may
require Building Permits at the cost to the applicant.)
FILM/STILL PHOTOGRAPHY
Type of Production: Drone VideNraphy Special Effects or Weapons:
Base Camp Location: 5826 SW 73rd Street, Tacocraft
Cast:
Crew: 2 operators
Extras:
Total Number: Total Vehicles: Type of Vehicle:
DEPARTMENT DIRECTORY
Special Events Division................................................................... (305) 668-3873
South Miami Police Department .................................................. (305) 663-6301
Public Works Department............................................................. (305) 403-2067
Parks and Recreation Department ............................................... (305) 668-3876
Code Enforcement Department.................................................... (305) 668-7335
Planning and Zoning Department ................................................. (305) 663-6326
5
10
INDEMINIFATION AGREEMENT
THIS AGREEMENT ("Agreement") is entered into by and between Taoacraft Miami He
("Applicant"), and the C', 9f South Miami ("City") 4n the date on which the last of the I rtiv executes this
Agreement. 1! i
OCITALS '
WHEREAS, the Applicant has submitted a Special. Event Permit Application to the C' for (event title)
Cinco in SoMi ; : at 5§W Block. SW 73rd Street ! cation) on
(date(s)) 5/512019 . ("Special Event"); and WHERAS, pursuant to of the City's Code
and the City's Special Event Regulations, the Applicant must execute an indemnification and hold harmless
agreement protecting the City from claims which may arise out of the Special Event.
Now, THEREFORE, in consideration of the matters recited above, the mutual covenants set forth herein, and other
good consideration the receipt and sufficiency of which is hereby acknowledged, the Parties hereby agree as
follows:
1. The above recitals are true and correct.
2. Applicant agrees to indemnify, defend and hold the City, its officers, affiliates, employees, successors and
assigns ( collectively "Indemnitees") harmless from and against any and all such claims, suits, actions,
damages, or causes of action arising as result of the Special Event, or of the condition of the site on which
the Special Event is held including any personal injury or loss of life, or damage to or loss of property, and
from and against any costs, attorney's fees, expenses or liabilities included in and about the defense or
settlement of any clams, and the investigation thereof, except to the extent caused by indemnitees
negligence of willful misconduct.
3. No Street shall be closed without approval from the City Commission.
4. Traffic shall be maintained in accordance with Florida Department of Transportation.(FDOT), Miami -Dade
County standards and any additional requirements by the City of South Miami Public Works Department
and Police Department.
S. Event areas shall be restored to equal or better condition than they were before the event started.
6. Any damage to private property shall be restored to its original condition or better and as accepted by the
Owner caused by applicant or any of its agents, servants or employees, invitees and onlookers.
7. if all restoration work is not performed within 30 days of work completion, the City of South Miami Public
Works Department may restore the event area and charge the applicant for the cost of restoration and
additional incidental fees.
8. Applicant must pay all fees prior to the date of their event(s).
9. Applicants shall notify the City of South Miami Special Event Coordinator at least forty-eight (48) hours
prior to start of their event of any cancellations to be considered for any refunds.
IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be executed and sealed by its duly
authorized signatory(ies) on the date set forth below and notarized.
Owner/Operator
APPLICANT'S TITLE
3/4/2019
DATE
Subscr bed and sworn before me, this
felday of
County, State o etwtsb, �0(j'
Sint a NOTARY PUBLIC)
"...`�. MARIA E:#GG
GUEZ
i Notary Public of Florida
f Commissio227b46My Comm. Exn t2. ionBonded through Naatary Assn.
6
11
ROUTE/MAP
A map of the event site is required and should indicated the event layout with proposed attractions,
recommended street closures, parade or run/walk routes, etc. Please draw your map on the space
provided below, or attach a map to the application upon submittal. The following must be identified and
labeled
1. Event site (streets, bid&„ etc.) 3. Canopies, tents, stages 5. Fencing/Barricades 7. First aid facilities
2. Routes (races, parades, etc.) 4. Restroom facilities 6. Off duty police officers 8. Parking Area
SEE ATTACHED
12
ROK PARKING
LOT
ROK BRGR
MAIN
STAGE
R LE TACOCRAFT
WREST
LING
5S''STRLLT
BOUGIES
PARKING LOT 7 PARKING
3
S
T
BOUGIES
NOTMCATIONMETMON
We, the undersigned business and/or residents, have been notified of street closures associated
with the event noted about on said date, and hereby agree or disagree to the closure( a). We are also
aware that this response may not effect this application being disapproved.
Resident/Business Name
Contact Name
Address
Phone No. Signature
'.�.� i
IR
14
South(emiami
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Police Department
Event Cost Estimate
Submitted To: Yvette Valdes, Special Events Coordinator
Name of Event: C.inco de Mayo
Event Day/Date (s): May. 05, 2019
-
Qificcr� X 2
-_
"Times
0900-0000
1100-2300
floors
30
Hourly Cost Extended Cast
Total �
40.00
$2,760.00
1
Officers X 2
5U ervisor -- --
24
-_
40.00
1100-2300
12
50.00
_
_ -_ --- -
.FICA:
Egui)ment:
None
ES1141A'111) ('OS'1:
iGrand Total: S2t760.00
i
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PPSgt. Wagner da
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