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Res No 032-19-15204RESOLUTION NO. 032-1 9-1 5204 A Resolution authorizing the City Manager to issue a purchase order to Riddell, Inc. for the reconditioning of two -hundred (200) Victor -I youth football helmets. WHEREAS, the City's youth tackle football program, South Miami Grey Ghost Football, provides athletic instruction and competition to over one -hundred and ninety (190) youth participants each season; and WHEREAS, upon registration, each participant is issued required safety equipment to ensure safe participation in youth tackle football. This equipment includes a helmet with a facemask, shoulder pads and 7-piece pad set; and WHEREAS, based on the 2018 post season equipment inspection, two -hundred (200) program helmets require reconditioning and recertification for the upcoming season; and WHEREAS, staff obtained five (5) competitive proposals from multiple sources of supply; Riddell, Inc. was the lowest and most responsive vendor. NOW, THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: Section 1. The City Manager is authorized to procure and expend an amount not to exceed $9,022 to Riddell, Inc. The total expenditure shall be charged to the Parks and Recreation Football account number 001-2000-572-5630, which has a balance of $23,102.50 before this request was made. A copy of all backup documentation is attached. Section 2. Severability. If any section clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this resolution. Section 3. Effective Date. This resolution shall become effective immediately upon adoption by vote of the City Commission. PASSED AND ENACTED this 19`h day of March, 2019. ATTEST: APPROVED: Al�akjluej CITY CLE K Q1 MAYOR Page 1 of 2 Resolution No. 032-19-15304 READ AND APPROVED AS TO FORM: COMMISSION VOTE: 5-o LANGUAGE, GALITY AND Mayor Stoddard: Yea EXECUTI HEREOF Vice Mayor Harris: Yea Commissioner Gil: Yea Commissioner Liebman: Yea Commissioner Welsh: Yea CITY AVORNEY Page 2 of 2 Agenda Item No:1. City Commission Agenda Item Report Meeting Date: March 19, 2019 Submitted by: Quentin Pough Submitting Department: Parks & Recreation Item Type: Resolution Agenda Section: Subject: A Resolution authorizing the City Manager to issue a purchase order to Riddell, Inc. for the reconditioning of two -hundred (200) Victor -I youth football helmets. 3/5 (City Manager -Parks & Recreation Dept.) Suggested Action: Attachments: Memo- Helmet Reconditioning.docx Resolution for helmet reconditioning 2019.docx Proposals.pdf Sunbiz.pdf AD - South Miami THE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER -OFFICE MEMORANDUM To: The Honorable Mayor & Members of the City Commission FROM: Steven Alexander, City Manager Via: Quentin Pough, Director of Parks & Recreation DATE: March 19, 2019 Agenda Item No.: SUBJECT: A Resolution authorizing the City Manager to issue a purchase order to Riddell, Inc. for the reconditioning of two -hundred (200) Victor -I youth football helmets. BACKGROUND: The City's youth tackle football program, South Miami Grey Ghost Football, provides athletic instruction and competition to over one - hundred and ninety (190) youth participants each season. Upon registration, each participant is issued required safety equipment to ensure safe participation in youth tackle football. This equipment includes a helmet with a facemask, shoulder pads, and a 7-piece pad set. The helmet is arguably the most important piece of equipment in tackle football. While there is no concussion -proof helmet, a football helmet can protect athletes from serious brain and head injuries. One -hundred (100) Victor -I youth helmets were reconditioned in 2016, with an additional one -hundred and twenty-five (125) new helmets purchased in 2017. Based on the 2018 post season equipment inspection, two -hundred (200) program helmets require reconditioning and recertification for the upcoming season. According to the National Athletic Equipment Reconditioners Association (NAERA), helmets should be reconditioned at least every two (2) years for ten (10) years, the typical life of the helmet. Appropriate maintenance ensures that every youth athlete is issued an inspected, repaired and recertified piece of equipment. Staff obtained five (5) competitive proposals from multiple sources of supply; Riddell, Inc. was the lowest and most responsive vendor. South(et liami THE CITY OF PLEASANT LIVING VENDORS & PROPOSALS: EXPENSE: FUND & ACCOUNT: ATTACHMENTS: CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER -OFFICE MEMORANDUM Please find below a breakdown of proposals. VENDORS BID AMOUNT RIDDELL INC. $ 9..022 ✓ STADIUM SYSTEMS $10,915 VICIS $20,000 CONTINENTAL ATHLETIC SUPPLY $20,300 END ZONE SPORTS $20,990 Amount not to exceed $9,022. The expenditure shall be charged to the Parks and Recreation, Football account number 001-2000-572-5630, which has a balance of $23,102.50 before this request was made. Resolution Proposals SunBiz —Riddell, Inc. Riddelle 7501 Performance Lane, North Ridgeville, OH 44039 Phone:( 800) 275-5338 Type: Quote 819To: SAP - 20090 SOUTH MIAMI YOUTH ATTN:TREASURER 5800 SW 66TH STREET MIAMI, FL 33143 Ship To: Reconditioning SOUTH MIAMI YOUTH ATTN:TREASURER 5800 SW 66TH STREET MIAMI, FL 33143 Ref. #:0 tnvoios Rdwertoe Una : 2019 HELMET RECON 8 DECALS Order Placed l3v : JAMIE ADAMS - Other Emall: JADAMS65SOUTHMIAMIFLGOV PhoTre #: 305-668-3875 How Shipped: FedEx Freight lent TO: redo Net emts: 30 Peyond Repair JUTdorrw IDiscard IQUOTE PO M. Order Date: 01/23/2019 JAWcx. Rettarr : 104101Q019 No Bags : 20 Imes Rep: 1 Dan Suarez When Completed: Ship Direct To Customer i1Qng Insbuctlons : Date Redd: Bin No: Factory En ouctions Initials Mfg ltent/Code Mfg Wri/Code 200 Riddell Riddell Victor-i 148 200 Now Quick Release Pairs To Be Installed Quick Release Pairs Picked Up Palm 200 Palyd Colo Flat Charcoal Gray 007481 ® Install Decals on Helmets Decal Order #: Dacel Placement File Revo S /Z-Pads 10 All 0 As Nec.0 None Chln Straps - LJ See Instructions For Specific Details Mood Up: Salt Cups - color: - Hard Ou - color: - Stmp Loce Qty Style Color My Style Color Face Masks - LJ Color Change - LJ See Instructions For Specific Details R®plaoemertt Tolerance : I �I 300 Shoulder Pads : Standard College Account ethod of Payment uthorized Signature hereby authorize Riddell/ALL AMERICAN to recondition the athletic equipment listed. I understand that Riddell/ALL AMERICAN reserves the right to reject any equipment obsolete, outdated, or not meriting the expense of repair. Any estimate on any reconditioning order may vary 10-15 percent based on the above mentioned quantities. Riddell/ALL AMERICAN is not responsible for verbal or assumed estimates. Company will apply it's standard charge for transportation and handling. Sales tax will be added if applicable. This amount is not included in the estimate and will be added to the invoice. ESTIMATE MAY VARY AS EXPLAINED ABOVE Total Before Transportation 8 Sales Tax if Applicable $9,022.00 Authorized Signature Title Phone 0 8LSIV60 Get your Helmet restored and recerti fiecl for the 1017 Season F►ilei therate yew Eire 2017 Stadium System Helmetsni+�t;ing yoar hrinret to us Sfad+um Use Urity NOCSAE Recertified & Reconditioning Form t_nte► Date RecrivGo Reconditioning Deadlines and Price Schedule: lj yni,r Helmet is Before 4/1/17 lBetween 4/1 /17-6/1 /17 Between 6/2/17-7/10/17 After 7/11 /17 It will fir hil4redls,.yaw: No Latcr Than 5/15/17 No Later Than 7/15/17 No Latcr Than 8/24/17 We cannot guarantee return Your Brier will l7e; Prices cis shown below. iAdd$10.00(orotalioiceiAdd$15.00totoralprice tinieframe. I Remove any mouthguards attached to the helmet. If attached when we receive the helmet they will be removed and cannot be returned. 2) Fill out,the form below. Be sure to include accurate contact details. Choose one of the following reconditioning services 3) Send in your helmet to Either option INCLUDES Full Reconditioning (Wash/Sanitize Fntire Helmet and Facemask & ReplacetYtrnt of Stadium System all Hardware) & NOCSAE Recertification. Please be sure to enter your team name on this form if you are 61 Church Street: having your helmet painted, so that we can accurately match the paint color. Canaan, CT 06018 ❑ Helmet Buff & Polish $34.50 NOTE: Only for helmets which have not been previously painted If your helmet has been painted, ii CANNOT be hulled ut pulished. 9 Helmet Paint Pro Gloss ** $49.50 4) After reconditioning your helmet, we will contact you with the total charge, and to obtain your payment info if you have not incluged it below. Please answer questions below Existing Existing Helmet Color: 6ca4 Facemask Color: d$5.00 upcha►ge for MATTE Finish Paint Requesting color / Requesting color ❑ $5.00 upcharge for METALLIC Overlay Paint change? _Yes _LNo change? Yes No We du not offer Chromr Finish it yes. what is the new color? It yes, what is the new color? ** PLEASE INDICATE THE TEAM YOU WILL BE PLAYING FOR so that we can match the PAINT COLOR: AH i/emc listed in this section are additional cods i/ necce.tisuri, OR by twur requei-r New Chinstrap New Facemask New Interior Padding $10.00 ❑ Schutt/Riddell/Rowlings/Sportstor Schutt/Riddell/Rawincys New Cloth Chinsirop (each) $45.00 ❑ New Facemask Installed (each) Schutt/Riddell/Rawlings $58.00 New Air Liner Installed ❑ or Or ❑ Schutt/Riddell/Rawlings/Spo►tstar $39.00 Xenith Facemosk $15.00 Installed (each) or $12 54 ❑ Xenith Shock New Absorber New Hardcup Chinstrap (each) Pads Installed or or Get Sr�ec:ial Mask New Jaw ad p $40.00 ❑ Xenith Chinstrop Quote ❑ Installed (each) Schutt/Rawlings ❑ Installed (each) (Tilamlon, lopluc, �•ic ► $ 9.00 New Jowpads Installed (per pair) or or Xenith Hybrid Shoulder Pad Reconditioning $25.00 Chinstrap (each) ❑ New Riddell $25.00 ❑ Jawpads Inslalled (per flair) $15.00 ❑ Shoulder Pad Reconditioning (each) or Returned to you Game Ready $48.00 ❑ 360 Jaw & Cover Installed (per pair) Helmet Received Price Schedule: Before 4/1/17 ............ +$0.00 "1Vc cannot gwaranux 4/1/17 - 6/1/2017 ...... +$10.00 return tttlte fur Hrfmru n.>ezieyd on r.1r after 6/2/167- 7/10/2017 .... +$15.00 July t 1, 20)7 7/11/2017 or later* ...... +$0.00 Helmet Evaluation Fee:*** ($10.00) $ (***Applies if we received yotcr helmet and it cannot be recertified) Reconditioning Total: $ 10� QGO Rush Charge:** (opt;iatat, ssom) $ Return Shipping: $ 15.00 Total Due: $-10 Payment Options: Credit Card/Debit Card Enter Card Details Below Name on CC: CC#: Expiration: Turnaround Time: Your helmet will be returned, on average, in 4 to 6 weeks from the date we receive your helmet. If you need it in less than 3 weeks, you can pay a "Rush" charge of $50.00 and have your helmet returned within 10 business days. Please note:We cannot recondition or recertify helmets that are greater than 9 years old. Any and all rejected parts will be returned to you.You will be charged a $10.00 Helmet Evaluation Fee if your helmet cannot be recertified Contact Details & Return Address Name: Phone: Cell: Y* Email Address: Your entail address is required! Your RETURN Address (No PO Boxes, we must have a street address) Street Address: Street Address 2 (Apt Num, etc.) City: State: Zip: &AVILM Since1948 Reatndidonirtg TealnS.des Nett Equipment Salcs Uml'tirins ScreenPrint Embroidery 1 ,u„1h"erl•lirt.ru't-kn u��diuuni.ex-•�1 i0 i r S. p.iJ sys+¢n riI Chui>;h Street, Camino. (71• o(mltt rule TNMI 70R.0059 F. R00.708.c o0o intoimtiladiufusVat•nl.nrt 7 pop pp oft 9 y_: Cwr,r-,- �o14T�aHr4t ...................... H;a�:• c'iCAtllt ;;rma CART FOOTBALL HELMET RECONDITIONING ,%T,at Brarc of Helmet co eou Favel.Picce''1I - . outF Ricce'.. r'outt Heimrt Victor Youtr 50oo. or Footha�I Program G.ffi eatiorr:city of SoutF Mom, Pairt Optrors:Starcard Parrt !add SLO: Replace Missing or Rejected:aw Pacs Yes Rep -ace r.ti;;Irg or Reiectec ChnAreP, Yea Chirstrap Rep.acemert Style:Soft Cup Replace raissirq or Rejectee Facerusk?:Y ei Emai. Aceress:)ra.lr2-soutYmiarrift.gov Daytime Phone Number30549145e5 Adc,twa. Commerts or Irstructiors''N"c cucte '.ever if reugF esnmzte. AS -A to presert to comrr(Mior at apcoTirg mKeurg ACIditiora. cornmerti A.DotD U5 561.50 ,�$W00.00 es - SUBTOTAL $ 20, Upca:e ca-t © �.. , 3935 Merrick Rd. Seaford NY l� 117831-855-247-1393 "FROM MOUTHPIECES TO GOALPC LONG ISLAND'S #1 FOOTBALL STORE MY ACCOUNT CART OUR PRODUCTS Shopping Cart Adult Football 0 5 Star Helmets o Adult Football Helmets o Shoulder Pads o Facernesks o Football Gloves o Girdles ,yam o Pants Youth Football o Youth Football Helmets o Youth Shoulder Pads o Youth Pants v Youth Gloves Football Gear e Accessories o Back Plates 0 o hin Straps Items Recondition or Paint Your Helmet Item M Recon Remove Continue Shopping Item Price 4ty Price $104.95 zD0 $20,990.00 Subtotal: $20,990.00 Checkout or - �wrpiavDaf . The ;ate,, ease, wav to par Detail by Entity Name Page 2 of 2 Detail by Entity Name Foreign Profit Corporation RIDDELL INC. Filina Information Document Number F19000000426 FEI/EIN Number 36-3581631 Date Filed 01/23/2019 State IL Status ACTIVE Principal Address 7501 PERFORMANCE LANE NORTH RIDGEVILLE, OH 44039 Mailina Address 7501 PERFORMANCE LANE NORTH RIDGEVILLE, OH 44039 Registered Aaent Name & Address CORPORATION SERVICE COMPANY 1201 HAYS STREET TALLAHASSEE, FL 32301-2525 Officer/Director Detail Name 8t Address Title P ARMENT, DAN 1700 W HIGGINS RD STE 500 DES PLAINES, IL 60018 Title C ADAMS, BETH 7501 PERFORMANCE LANE NORTH RIDGEVILLE, OH 44039 Annual Reports No Annual Reports Filed Document Images 01123/2019 -- Foreign Profit View image in PDF for Flonda Department of Sate, Division of Corporations 11 http://search. sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inq... 2/27/2019