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Res No 019-19-15291RESOLUTION NO.: 019 -19 -15 2 91 A Resolution authorizing ROK:BRGR to host its 11 St. Patrick's Day Festival on Sunday, March 17, 2019 along 731d Street to 74th Street and 58th Avenue to 58th Terrace and authoring issuance of special exception sound permit. WHEREAS, ROK:BRGR ("the applicant") has submitted a Special Event Application to hold its 1st St. Patrick's Day Festival ("Festival") on Sunday, March 171h, 2019—through Monday, 03/18— from 5:00 PM — 3:00 AM; and WHEREAS, the applicant is requesting a street closure to extend their business onto 73rd Street to 74th Street and 58th Avenue to 58th Terrace and it has supplied the applicable consent of the affected businesses; and WHEREAS, the applicant is requesting an extension of the time limitations concerning noise as set forth in City Ordinance; and WHEREAS, the applicant has paid the City $660, which includes a $500 refundable security deposit, $100 administrative fee and $60 application fee; and WHEREAS, the applicant is responsible for the following services and applicable special event fees made payable to the City ten (10) business days prior to the scheduled event date; and APPLICABLE EVENT FEES AMOUNT POLICE DEPARTMENT (8 OFFICERS) $3,640 PUBLIC WORKS $1,000 STREET CLOSURE & MOT $1,009 PARKING METERS $1,375 TOTAL $7,024 WHEREAS, upon approval of this event, the applicant must pay all city service fees and provide the City with the required Certificate of Liability Insurance that complies with the City's standard insurance requirements, including naming the City of South Miami as an additional insured prior to the event. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: Section 1. The City Manager herby is authorized to permit the applicant to hold its 1st St. Patrick's Day Festival ("Festival") on Sunday, March 17th, 2019—through Monday, 03/18—from 5:00 PM —3:00 AM. Section 2. The City Manager herby is authorized to permit a street closure to extend the applicant's business onto 73rd Street to 74th Street and 58th Avenue to 58th Terrace and issue a sound permit to extend the time for sound in accordance with the City's Code of Ordinances in Page 1 of 2 Res. No. 019-19-15291 effect on the date of the event. Section 3. Upon approval of this event the applicant must provide the City with the required Certificate of Liability Insurance that complies with the City's standard insurance requirements, including naming the City of South Miami as an additional insured prior to the event. Section 4. If any section clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this resolution. Section S. This resolution shall become effective immediately upon adoption by vote of the City Commission. PASSED AND ADOPTED this 5th day of February, 2019. ATTEST: APPROVED: CITY CLE K MAY R READ AND AP"OVED AS TO FORM: EREOF COMMISSION VOTE: 5-0 Mayor Stoddard: ' Yea Vice Mayor Harris: Yea Commissioner Gil: Yea Commissioner Liebman: Yea Commissioner Welsh: Yea Agenda Item No:6. City Commission Agenda Item Report Meeting Date: February 5, 2019 Submitted by: Quentin Pough Submitting Department: Parks & Recreation Item Type: Resolution Agenda Section: Subject: A Resolution authorizing ROK:BRGR to host its 1 st St. Patrick's Day Festival on Sunday, March 17, 2019 along 73rd Street to 74th Street and 58th Avenue to 58th Terrace and authoring issuance of special exception sound permit. 3/5 (City Manager -Parks & Recreation) Suggested Action: Attachments: MEMO- ROK BRGR St. Patricks Day Festival 2019 (QP).doc RESOLUTION__ROK_BRGR_St._Patricks_Day_Festival 2019CArev.docx ROK BRGR St. Patricks - Application.pdf ROK BRGR St. Patricks - Cost Estimates.pdf Sout7e) hMiami THE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER -OFFICE MEMORANDUM To: The Honorable Mayor & Members of the City Commission FROM: Steven Alexander, City Manager Via: Quentin Pough, Director of Parks & Recreation DATE: February 5, 2019 SUBJECT: A Resolution authorizing ROK:BRGR to host its 1st St. Patrick's Day Festival on Sunday, March 17, 2019 along 73,d Street to 74th Street and 58th Avenue to 58th Terrace. BACKGROUND: ROK:BRGR ("the applicant") has submitted a Special Event Application to hold its 1st St. Patrick's Day Festival ("the Festival") on Sunday, March 17th, 2019—through Monday, 03/18—from 5:00 PM — 3:00 AM. The applicant would like to host the Festival and extend their business onto 73rd Street to 74th Street and 58th Avenue to 58th Terrace and is requesting an extension of the time limitations concerning noise/music. The St. Patrick's Day Festival will feature live music, food, and beverages sold under tents (10'x10') located along the streets and will be catered and sold by the applicant. Admission into the event is free to the public and has an anticipated attendance of 1,500 people. All sidewalks will remain open to the public. The applicant has submitted the necessary notification/petition approval form signed by businesses that will be affected by the requested street closure. Upon approval of this event the applicant must pay all City service fees and provide the City with the required Certificate of Liability Insurance that complies with the City's standard insurance requirements, including naming the City of South Miami as an additional insured prior to the event. REVENUE: The applicant has paid the City $660, which includes $60 application fee, $100 administrative fee, and the $500 refundable deposit. The applicant is responsible for the following services and applicable fees made payable to the City ten (10) business days prior to the scheduled event date. 2 South Miami THE CITY OF PLEASANT LIVING ATTACHMENTS: CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER -OFFICE MEMORANDUM APPLICABLE EVENT FEES AMOUNT POLICE DEPARTMENT (H OFFICERS) $3,640 PUBLIC WORKS $1,000 STREET CLOSURE & MOT $1,009 PARKING METERS $1,375 TOTAL $7,024 Resolution Special Events Application City Department Cost Estimates N 4P Permit #: 011 OAD SouthutqhMiami t►{E CM OF FLFA"s. M UMP C SPECIAL EVENT APPLICATION This application must be submitted for special events that will be held on city property or requiring city services at least sixty (60) days prior to the date of the event. Please refer to the Special Events Handbook for more information about applying for a special event in the City of South Miami. APPLICANT INFORMATION j APPLICANT NAME: TITLE:�'r 4� �- DAYTIME PHONE: 6 6 .7 - 6 019 MOBILE: Sr'O.I- �!�' 7 EMAIL: L. A11SAQNW RkW �3CCe. ekws. 2nd CONTACT NAME: (Ila,'Ier a2leAA TITLE: DAY TIME PHONE: -?or- a o§S - (O ?ct MOBILE: �QI� " ''�%� / ' .'7c�3/ EMAIL: L 4rle.r Ca> Iry Cam. r-` -- ORGANIZATION INFORMATION NAME OF ORGANIZATION: ADDRESS: C �4. ( .S-',' PRESIDENT/MANAGER NAME: asli4w PHONE: 426.r - � grf - rj-dr Is your organization a non-profit, 501(c) (3) certificate holder? ❑ NO ❑ YES -If YES, please provide a copy of your certificate with the application. EVENT INFORMATION TYPE OF EVENT: )(FESTIVAL/CELEBRATION *"'*XCHARITY -NAME OF EVENT: �- Ai LOCATION OF EVENT: 94 ❑ RUN/WALK ❑ FILM/PHOTO PERMIT ❑ OTHER: Cl f JLI -5—v4-A 4 rrr,** EVENT DATE(S): ZA AL.,-.4 %7 XPEW EVENT ❑ RETURNING EVENT WILL THIS BEAN ANNUAL EVENT? ❑ NO RYES IF YES, THIS IS THE YEAR OF THE EVENT ANTICIPATED ATTENDANCE: ACTUAL EVENTTIME: A" AM/ Mgo 11- AM/PM ASSEMBLY DATE(S): SETUP TIMES: AM&o Z' AM PM BREAKDOWN DATE(S): Ir BREAKDOWN TIMES: % 91PM to A PM 6 EVENT NARRATIVE A detailed written description/summary of your event is required. Please describe all activities, schedule of activities, inventory of any sold items, giveaway items, list of vendors and any other important information. If additional space is needed please use a blank sheet of paper and attach to the application. mow, v� �✓ ' % 101A0!• P u i '� LOCATION APPROVAL If the organization is a tenant and/or renter of the event location, please have the property owner complete the following. Mark all that apply: xLocation is City of South Miami property (street, sidewalk, right-of-way, park, etc.) ❑ Applicant/Organization owns the requested event location ❑ Applicant/Organization will be using private property Comments: Property Owners Name: do Phone: aK 2gy - Jr..I - ?.r3o Property Address: 4:5300 MAW-04 6W-ec APP7le0110"0/ S E D NOTARY SIGNATURE Subscribed and sworn before me, this _ Day oa RomEXPA.PAYNE Notary Public in and for _�114w.�r-� N MYCo�;fig County, State of ic�f i► u Signature QNOTARY PIlj�LIQ 7 r POLICE DEPARTMENT Off -duty police officers are required for street closures as determined by the Police Department. You will be required to hire off -duty police officers if your event includes street closures, alcohol sales or large crowds. Yes No ❑ Will your event obstruct the normal flow of traffic or sidewalks? ❑ Do you expect the total attendance for your event to be over 50 people at any one given time? ❑ Will you be requesting the use of off -duty police officers? If YES, how many (Please note: if you answered NO, to this question off -duty officers can still be assigned to your event at a cost to the applicant if deemed necessary) If NO, please describe why the event will not have a significant impact on the surrounding public streets and/or property area. STREET, SIDEWALKS AND RIGHT-OF-WAY CLOSURES List detailed closures you are requesting for your event including street, sidewalks and right-of-ways. AQ fd r e Ab 0 ewe* 114 P. - r map. PLANNING AND ZONING Please note: All closures require City Commission approval by resolution and may take up to two (2) months to be approved. All street, sidewalk and right-of-way closures must be identified on the site Yes No ❑ Will you be hanging any banners over public streets or pole banners? If YES, a separate Banner Application with the City of South Miami Planning & Zoning Department will be required. (Please note: Only 501(c)(3) organizations may apply for a banner application. All requests for banners over public streets must be reviewed and pre -approved. A 501(c)(3) certificate, insurance and photos of the banner must be included with the application to the Planning & Zoning Department) ❑ Have you notified the event location neighbors or businesses about your event? 3 Leo, r .I CODE ENFORCEMENT Yes No ❑ Will you be having any music and/or amplified sounds during your event? ❑ Will your event be starting before 8:00 AM. ❑ ❑ Will your event end after 11:00 PM? PARKS AND RECREATION Yes No ❑ Will this event take place in any of the South Miami City parks and/or recreation facilities? (Please note: A rental fee will be applicable if a city park is being used) ❑ Will this event require the use of any Department equipment (stage)? ❑ Will this event require the use of any Department staff? PARKING DIVISION Yes No ❑ Will you be renting any City parking meters? If YES, how many (Please note: All closures or interference on right-of-ways that includes parking meters will be required to pay the daily meter fee) �; ❑ Do you have enough on -site parking to accommodate your event? ❑ ' Will your event involve the use of a shuttle and/or alternate parking sites? PUBLIC WORKS Yet No ❑ Will your event interfere with any public right-of-ways, such as roads, sidewalks, alleys, etc.? ❑ Will your event require any full and/or partial road closures? / (Please note: any right-of-way closures will require at least one off -duty officer per corner) ❑ ❑ Would you like the City to provide you with barricades for your event? If YES, how many Please describe your plans for the cleanup and removal of recyclable goods, waste and garbage during and after your event. 4 ADDITONAL EVENT FEATURES 9 Temporary Fencing ❑ Inflatables/Rides Live Music ,4 . Signs/Banners It Additional Barricades ❑ Open Flames Tents or canopies Electrical Services/ Generators PortA Johns ❑ Other: (Please note: If any of the following apply, a separate narrative description of each additional feature may be required by the City with this application. Additionally tents, open flames and signs/banners may require Building Permits at the cost to the applicant.) FILMATILL PHOTOGRAPHY Type of Production: Special Effects or Weapons: Base Camp Location: Cast: Crew: Total Number: Total Vehicles: Extras:. Type of Vehicle: DEPARTMENT DIRECTORY Special Events Division................................................................... (305) 668-3873 South Miami Police Department ....................,............................. (305) 663-6301 Public Works Department............................................................. (305) 403-2067 Parks and Recreation Department ............................................... (305) 668-3876 Code Enforcement Department ....................................... (305) 668-7335 Planning and Zoning Department ................................................. (305) 663-6326 5 10 INDEMINIFATION AGREEMENT THIS AGREEMENT ("Agreement") is entered into by and between A;;&, LLC ("Applicant"), and the City of South Miami ("City") on the date on which the last of the Parties executes this Agreement. RECITALS WHEREAS, the Applicant has submitted a Special Event Permit Application to the City for (event title) 64"cerl'1,,a ^✓ at (location) on (date(s)) A %% �' � -.("Special Event"); and WHERAS, pursuant to of the City's Code and the City's Special Event Regulations, the Applicant must execute an indemnification and hold harmless agreement protecting the City from claims which may arise out of the Special Event Now, THEREFORE, in consideration of the matters recited above, the mutual covenants set forth herein, and other good consideration the receipt and sufficiency of which is hereby acknowledged, the Parties hereby agree as follows: 1. The above recitals are true and correct. 2. Applicant agrees to indemnify, defend and hold the City, its officers, affiliates, employees, successors and assigns ( collectively "Indemnitees") harmless from and against any and all such claims, suits, actions, damages, or causes of action arising as result of the Special Event, or of the condition of the site on which the Special Event is held including any personal injury or loss of life, or damage to or loss of property, and from and against any costs, attorney's fees, expenses or liabilities included in and about the defense or settlement of any clams, and the investigation thereof, except to the extent caused by indemnitees negligence of willful misconduct. 3. No Street shall be closed without approval from the City Commission. 4. Traffic shall be maintained in accordance with Florida Department of Transportation (FDOT), Miami -Dade County standards and any additional requirements by the City of South Miami Public Works Department and Police Department. S. Event areas shall be restored to equal or better condition than they were before the event started. 6. Any damage to private property shall be restored to its original condition or better and as accepted by the Owner caused by applicant or any of its agents, servants or employees, invitees and onlookers. 7. If all restoration work is not performed within 30 days of work completion, the City of South Miami Public Works Department may restore the event area and charge the applicant for the cost of restoration and additional incidental fees. 8. Applicant must pay all fees prior to the date of their event(s). 9. Applicants shall notify the City of South Miami Special Event Coordinator at least forty-eight (48) hours prior to start of their event of any cancellations to be considered for any refunds. IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be cuted and sealed by its duly authorized si natory(ies) on t ate set forth below and notarized. PRINT APPLI CA NAME 7 APPLICANT'S T LE APPUCA SIGNATURE DATE V4kV,.,k L - A-1-S NOTARY SIGNATURE SubsgAbed and sworn before me, this — L N "'0_ day of Cou ty, State o 1Jcet Signatur (NOTARY BLIC) IQ t�E GAA.PAYI�f1tY SON FF940975EXPIRES: October S, 20190- 1 Thu"Pubscwdmrrbm 11 6 ROUTE/MAP A map of the event site is required and should Indicated the event layout with proposed attractions, recommended street closures, parade or run/walk routes, etc. Please draw your map on the space provided below, or attach a map to the application upon submittal. The following must be identified and labeled I. Event site (streets, bldg., etc.) 3. Canopies, tents, stages 5. Fencing/Barricades 7. First aid facilities 2. Routes (races, parades, etc.) 4. Restroorn facilities 6.Off duty police officers S. Parking Area 12 NOTIFICATION/PETITION We, the undersigned business and/or residents, have been notified of street closures associated with the event noted about on said date, and hereby agree or disagree to the closure(s). We are also aware that this response may not effect this application being disapproved. Resident/Bnsiness Name Contact Name/Title OMME address Phone No. Sionawr=_ pwIMME ME Imp !/ I 13 FINAL CHECK LIST This list is to ensure that all necessary documentation is included and that all required procedures are followed. The Special Event Coordinator will check the application against this checklist to ensure all information was submitted correctly. APPLICATION: All information has been properly filled out on the application with all required documents at least 21 days prior to the proposed event. FEE: A $60 application fee and $100 administrative fee must accompany your submission in check or money order form. 9--- SIGNATURES: Application must be signed and notarized. 0.,-- EVENT NARATIVE: Briefly discuss your Organization/Business, the purpose of your event, the benefits, etc. NOTIFICATION FORM: The name, signature, address and phone number of each person who is either a property owner or lessee within the requested event area must appear on the sheet. SITE PLAN: A site plan must be submitted with the application that must show intersecting streets, parking areas, tents, stages, routes, barricades, etc. COPY: It is strongly recommended that you make a copy of your application for your own records COMPLETED APPLICATIONS: Yvette Valdes, Special Events Coordinator Gibson -Bethel Community Center 5800 SW 66th Street South Miami, Fl. 33143 Office: 305-668-3873 - Email: waldestm- southmiamifl.eov Once the application has been approved processed and the date has been reserved the following must be submitted prior to the event date. ❑ INSURANCE: The applicant is required to submit a Certificate of Insurance naming the event and the Gty of South Miami (6130 Sunset Drive South Miami, FL 33143) as an additional insured, In the amount of $1,000,000. ❑ EVENT FEES: A $500 refundable security deposit, and other applicable chargers such as, but not limited to, street closures, off -duty police officers, etc. will be due and required before any permit can be issued. 9 14 South (em iami V ( ITY 0E 14 CA:AN- I Police Department Event Cost Estimate Submitted To: Yvette Valdes, Special Events Coordinator Name of Event: St. Patricks Day Block Party Event Day/Date (s): Mar. 17, 2019 Times Hours Dourly Cost Extended Cost Total Officers X 5 1400-0300 65 40.00 $3,640 Officers X 2 1700-0100 16 40.00 Supervisor 1700-0100 8 50.00 FICA: Equipment: None Prepared: SgL Wagner ESTi:v A1'1a) COS 1: Grand Total: $3640.00 Approved by: 1� Ch' f Landa 15 SouthMiami THE CITY of PLEASANT LIVING Public Works Department Event Cost Estimate Submitted To: Yvette Valdes Name of Event: ROK BRGR: St. Patrick's Day Block Party Event Day/Date (s): Sunday, March 17, 2019 Day 1 Times Fours Houft Cost Extended Cost Total Supervisor 6:OOPM--1:OOAM 7 $45.00 $315.00 $875.00 Em to ee #1 -- 6:OOPM1:OOAM 7 $40.00 $280.00 Em to ee #2 1 6:OOPM—1:OOAM 1 7 1 $40.00 1 $280.00 Materials: Day 1 — Public Works Fees & Materials Date Prepared: 01/23/201.9 S125.00 Grand Total: S1=,000 Approved by: Pa lie Works 16 CITY OF OF SOUTH MIAMI N MASTER METERS DOWNTOWN AREA 0o