Res No 012-19-15284Resolution No. 012 -19 -15 2 8 4
A Resolution authorizing the City Manager to adopt the City of South
Miami Program for Public Information document.
WHEREAS, the National Flood Insurance Program's (NFIP) Community Rating System
(CRS) is a voluntary program that encourages floodplain management activities that exceed the
NFIP minimum requirements; and
WHEREAS, because of these activities, flood insurance premium rates are discounted to
reflect the reduced flood risk; and
WHEREAS, the City is currently rated as a Class 7 by the CRS, which rewards residents
of the Special Flood Hazard Area (SFHA) with a fifteen percent (15%) reduction in their flood
insurance and non-SFHA policies receive a five percent (5%) discount; and
WHEREAS, the City wishes to improve its CRS classification from a 7 to a 6 which
would provide a greater discount to its residents; and
WHEREAS, creating a Program for Public Information (PPI) to better inform the public
on a range of flood -related topics is one way that the City can earn CRS credit to increase its
rating; and
WHEREAS, a PPI is an ongoing effort to prepare, implement, and monitor a range of
public information activities; and
WHEREAS, the PPI should recommend a range of activities that convey flood related
information to residents, businesses, tourists, school children, and other audiences in and around
the community.
WHEREAS, with the assistance of Wood Environment & Infrastructure Solutions Inc.,
the City's contracted flood consultant, the City was able to develop its PPI in accordance with
the CRS credit criteria found within the 2017 CRS Coordinator's Manual; and
WHEREAS, the South Miami Program for Public Information document details the
outreach strategies that comprise the City's PPI; and
WHEREAS, the Mayor and City Commission desire to have the City Manager adopt the
South Miami Program for Public Information document.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1: The City Manager is hereby authorized to adopt the South Miami Program for
Public Information (PPI) document prepared by Wood Environment & Infrastructure Solutions
Inc.
Page 1 of 2
Res. No. 012-19-15284
Section 2. Severability. If any section clause, sentence, or phrase of this resolution is for
any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall
not affect the validity of the remaining portions of this resolution.
Section 4. Effective Date. This resolution shall become effective immediately upon
adoption by vote of the City Commission.
PASSED AND ADOPTED this 151h day of January, 2019.
ATTEST:
CITRK
READ AND APPROVED AS TO FORM
APPROVED:
COMMISSION VOTE: 5-0
Mayor Stoddard: Yea
Vice Mayor Harris: Yea
Commissioner Gil: Yea
Commissioner Liebman:
Commissioner Welsh: Yea
Yea
Page 2 of 2
Agenda Item NoA.
City Commission Agenda Item Report
Meeting Date: January 15, 2019
Submitted by: Marcus Lightfoot
Submitting Department: Planning & Zoning Department
Item Type: Resolution
Agenda Section:
Subject:
A Resolution authorizing the City Manager to adopt the City of South Miami Program for Public Information
document. 3/5 (City Manager -Planning Department)
Suggested Action:
Attachments:
PPI Adoption Cover Memo.docx
PPI Adoption Resolution.docx
City of South Miami PPI_Final.pdf
CITY OF SOUTH MIAMI
South Miami0
OFFICE OF THE CITY MANAGER
THE CITY OF PLEASANT LIVING INTER -OFFICE MEMORANDUM
TO: THE HONORABLE MAYOR & MEMBERS OF THE CITY COMMISSION
VIA: STEVEN ALEXANDER, CITY MANAGER
FROM: .LANE TOMPKINS, PLANNING AND ZONING DIRECTOR
DATE: JANUARY 15, 2019
SUBJECT:
A Resolution authorizing the City Manager to adopt the City of South Miami Program for
Public Information document.
BACKGROUND:
The National Flood Insurance Program's (NFIP) Community Rating System (CRS) is a voluntary
program that encourages floodplain management activities that exceed the NFIP minimum
requirements. Because of these activities, flood insurance premium rates are discounted to
reflect the reduced flood risk. Currently, the City participates in the CRS and holds a Class 7
rating. Because of that, its residents are rewarded with reductions in their flood insurance
premiums. Residents who live in a Special Flood Hazard Area (SFHA) receive a fifteen (15%)
reduction in their premiums, whereas, residents who live in areas outside of a SFHA receive a
five percent (5%) discount.
At the request of the City Commission, the City began the process of increasing its rating from a
Class 7 to a Class 6 community. To aid in the process, the City contracted services from Wood
Environment & Infrastructure Solutions Inc (formerly known as AMEC Foster Wheeler). As part
of the process to increase the City's rating, it was recommended that the City assemble a
Program for Public Information (PPI). A PPI is an ongoing effort to prepare, implement, and
monitor a range of public information activities. The objective of CRS credit for a PPI is to
provide additional credit for comprehensive information programs that are designed to meet
local needs, involve local stakeholders, and are monitored, evaluated, and revised to improve
their effectiveness. The more CRS credits that are obtained, the better the City's rating can be.
A PPI assesses all the community's needs for flood -related information and coordinates all the
resources that can deliver information. It also recommends a range of activities that convey
information to residents, businesses, tourists, school children, and other audiences in and
around the community. To accomplish this goal, the City put together a committee of at least
five (5) people that included representation from City Staff, and stakeholders from the
community that consisted of city residents and representation from both the real estate and
insurance industry. Based on the information gathered from the meetings that were held, the
South Miami Program for Public Information document was created.
2
South Miami Program for Public Information Adoption
January15, 2019
Page 2 of 2
The document details the goals of the PPI as well as the steps necessary to accomplish those
goals. Also included are various tables and figures that detail the different types of information
that ranges from the listing of existing public information efforts to the amount of buildings
that are in the FEMA Flood Zone.
As required by FEMA, the document must first be adopted before the City can begin
implementing the projects that are proposed in the PPI.
RECOMMENDATION:
Staff recommends that the City Commission authorize the City Manager to adopt the City of
South Miami Program for Public Information document that was prepared by Wood and dated
September 2018.
Attachments:
• Draft Resolution
• South Miami Program for Public Information document prepared by Wood, dated September 2018
3
South Miami
THE CITY OF PLEASANT LIVING
Program for Public Information
South Miami
September 2018
wood.
Table of Contents
Background................................................................................................................................................... 2
Step1: Establish a PPI Committee............................................................................................................... 3
1.1 Membership and Stakeholders.......................................................................................................3
Step 2: Assess the Community's Public Information Needs........................................................................4
2.1 Delineate Target Areas.................................................................................................................... 5
2.2 Assess Flood Insurance Coverage.................................................................................................10
2.3 Determine Target Audiences........................................................................................................17
2.4 Inventory of Other Public Information Efforts..............................................................................18
Step 3: Formulate Messages......................................................................................................................20
Step 4: Identify Outreach Projects to Convey the Messages..................................................................... 21
Step 5: Examine Other Public Information Initiatives................................................................................21
Tables
Table 1— Summary of PPI Committee Meeting Dates.................................................................................. 3
Table 2 — Building Count by FEMA Flood Zone.............................................................................................
7
Table 3 — Summary of Repetitive Loss Properties........................................................................................
7
Table 4 — NFIP Policy and Claims Data by Occupancy Type........................................................................13
Table 5 — NFIP Policy and Claims Data by Flood Zone................................................................................13
Table 6 — NAP Policy and Claims Data Pre-FIRM........................................................................................13
Table 7 — NFIP Policy and Claims Data Post-FIRM......................................................................................14
Table 8 — Percentage of Buildings Insured..................................................................................................14
Table 9 — Flood Loss Estimates by Flood Zone............................................................................................15
Table 11— Existing Public Information Efforts............................................................................................18
Table 12 — Messages and Desired Outcomes.............................................................................................20
Table 13 — PPI Projects and Initiatives........................................................................................................
23
Figures
Figure 1— South Miami Special Flood Hazard Areas.................................................................................... 6
Figure 2 — Repetitive Loss Properties and FEMA Flood Zones...................................................................... 8
Figure 3 — Flood Insurance Policies in Force...............................................................................................11
Figure 4 — Flood Insurance Policies and FEMA Flood Zones.......................................................................12
7
City of South Miami, FL Page 1
Program for Public Information
City of South Miami, Florida
Program for Public Information (PPI)
Background
The Community Rating System (CRS) is a part of the National Flood Insurance Program (NFIP) that provides
reductions to flood insurance premiums in participating communities. Communities participate in the
CRS by earning credit for participating in activities intended to manage floodplains, reduce flood risk, and
minimize flood vulnerability. Creating a Program for Public Information (PPI) to better inform the public
on a range of flood -related topics is one way that communities can earn CRS credit. The City of South
Miami (the "City") has been an active participant of the CRS since 2013. The City is currently rated as a
Class 7 which rewards residents of the Special Flood Hazard Area (SFHA) with a 15 percent reduction in
their flood insurance premiums. Non-SFHA policies (Standard X Zone policies) receive a 5 percent
discount, and preferred risk policies receive no discount. To keep those discounts, communities must
continue to implement their programs and provide status reports to the NFIP each year.
A PPI is an ongoing effort to prepare, implement, and monitor a range of public information activities.
The objective of CRS credit for a PPI is to provide additional credit for comprehensive information
programs that are designed to meet local needs, involve local stakeholders, and are monitored, evaluated,
and revised to improve their effectiveness. The City has developed its PPI in accordance with the CRS
credit criteria found within Activity 330 of the 2017 CRS Coordinator's Manual.
The City of South Miami, through various departments and in coordination with stakeholder groups and
outside agencies, has already prepared multiple outreach messages to educate the public on the hazards
associated with flooding. With advances in technology and greater familiarity with web -based services,
the City has realized that mailing information directly to property owners may not be the most effective
method to get certain messages across. The PPI planning process provided an opportunity for the City to
consider other options for disseminating messages about the flood hazard to the community.
The following document reviews the planning process used for the development of this PPI and details
the outreach strategies that comprise the City's public information program.
City of South Miami, FL Page 2
Program for Public Information
Step 1: Establish a PPI Committee
A PPI should assess all the community's needs for flood -related information and coordinate all the
resources that can deliver information. It should recommend a range of activities that convey information
to residents, businesses, tourists, school children, and other audiences in and around the community. It
should have an objective review of what is being done and how public information activities could be
improved. Therefore, a PPI needs to be developed by a committee that consists of members from both
inside and outside local government. The committee could be an existing committee, such as a mitigation
planning committee or advisory board, or a subcommittee of an existing group, as long as it meets the
membership criteria found within Activity 330.
1.1 Membership and Stakeholders
The PPI Committee's membership must meet the following CRS criteria:
♦ There must beat least five people on the committee;
♦ There must be representation from the community's flood plain management office;
♦ There must be representation from the community's public information office (if one exists); and,
♦ At least half of the members must be from outside the local government ("stakeholders").
The CRS encourages the inclusion of stakeholders that are outside the local government in planning and
conducting outreach projects. As outlined above, at least one-half of the members of the PPI committee
must be representatives from outside the local government. These could be members of the public,
representatives of key community organizations, and/or agencies and organizations that would likely
implement the recommended outreach projects.
The participants comprising the PPI Committee for the City were selected in accordance with the above
CRS criteria and included the following:
1. Marcus Lightfoot, South Miami Planning Department
2. Jane Tompkins, South Miami Planning Department
3. Darby Wagner, South Miami Police Department
4. Virginia Walsh, Miami -Dade Water & Sewer Department
5. Phil Lyons, Insource Insurance
6. Tom Byrne, EWM Commercial
7. Aracely Alicea, South Miami Neighbors, Inc.
Committee Meetings
The PPI committee met three times during the planning process to complete the outreach program.
During the planning process, the PPI Committee communicated through face-to-face meetings, email and
telephone conversations. The meeting dates and topics discussed are detailed below in Table 1.
Table 1—Summary of PPI Committee Meeting Dates
MeetingTopic
Meeting ..
PPI #1
Assessment of the community's current public information needs and
1/18/2018
overview of the PPI planning process
1:30— 2:30 p.m.
Assessment of the flood hazard, exposed buildings, flood insurance coverage,
3/8/2018
PPI #2
and identification of target audiences and areas. Define outreach messages
1:30-2:30 p.m.
and other potential outreach projects along with dissemination methods.
PPI #3
Review the Draft PPI
7/26/2018
1:30 — 2:30 p.m.
W
City of South Miami, FL Page 3
-- Program for Public Information
Goals for the PPI
The PPI committee developed three primary goals to guide the overall implementation of this document
to better educate the public about the flood risks affecting the City and how to protect themselves as well
as their homes and businesses from flood damage; and to understand the importance of obtaining and
maintaining flood insurance.
Goal 1: Recognize the risk associated with flooding and what individuals can do to reduce damage to
property and save lives.
Goal 2: Promote the purchase of flood insurance to ensure greater protection of property within the
City.
Goal 3: Increase the preparedness capability of the public to respond to and recover from flood events.
Step 2: Assess the Community's Public Information Needs
The City of South Miami is located in Miami -Dade County in southeastern Florida and is part of the Miami
metropolitan area. As of 2015, according to the American Community Survey (ACS) 2011-2015 5-Year
Estimates, the population was 12,156. South Miami has a total land area of 2.3 square miles as well as
several canals totaling 0.04 square miles of water area. Based on this land area, the average population
density is 5,285 people per square mile. According to ACS 2011-2015 5-Year Estimates, the median age
in the City is 38.3. Approximately 6.9 percent of the population is under 5 years of age, and 11.8 percent
of the population is over 65 years of age. An estimated 48 percent of the population is Hispanic or Latino,
and over half of the population 5 years and over speak a language other than English at home.
The floodplains of South Miami consist of low lying areas adjacent to the City's canals. The topography of
South Miami is extremely flat and sits at a low elevation. There are several small canals located within
the City of South Miami boundaries that discharge into the C-2 Snapper Creek Canal. The Snapper Creek
canal is maintained by the South Florida Water Management District (SFWMD) as a regional canal. The
small canals within the city boundaries are maintained by the City of South Miami Public Works
Department.
Floods can occur in South Miami at any time during the year. However, flooding is most likely during the
rainy season, which extends from June to October. According to data from the NOAA National Centers for
Environmental Information, the average annual precipitation in the Miami area from 1960 to 2018 is over
59 inches. However, as shown in the graph on the following page, in recent years the area has consistently
received more rainfall than this average, which may reflect a new normal. Thus, with greater rainfall
flooding may become an increasing issue in the City of South Miami.
10
City of South Miami, FL Page 4
Program for Public Information
Source: NOAA National Centers for Environmental information, Climate at a Glance: U.S. Time Series, Precipitation, published February 2018,
retrieved on February 20, 2018 from http://www.ncdc.noaa.gov/cag/
Flooding along streams is due to prolonged heavy rainfall over the drainage area draining to the stream.
Flooding is more severe when the ground has been saturated due to previous heavy rainfall and a higher
ground water table. Due to the City's low elevation and naturally high water table, drainage capacity can
become quickly overwhelmed in the City. Major storms affecting the South Miami area reported by the
Flood Insurance Study (FIS) for Miami -Dade County and NOAA's National Centers for Environmental
'Information (NCEI) include a tropical depression in October 1999, a tropical depression in October 2000.
Storms that have broadly affected areas of Miami -Dade County over the past 10 years include Tropical
Storm Fay (2008), Hurricane Ike (2008), Tropical Storm Bonnie (2010), Tropical Storm Isaac (2012),
Hurricane Sandy (2012), and Hurricane Irma (2017). Not only do hurricanes create floods, but they may
cause erosion along the banks of rivers and streams.
2.1 Delineate Target Areas
In order to develop an effective local outreach program that raises public awareness about flood related
issues, it is necessary to identify and assess the areas within the community that are considered to be
flood -prone. The PPI Committee identified the following target areas and concluded that outreach
projects should be directed to all properties (residential, commercial and public) within these areas:
Target Area #1: Special Flood Hazard Areas within the City
According to the AS and Flood Insurance Rate Map (FIRM) prepared by FEMA, revised on September 11,
2009, approximately 23% of the City is located within a Special Flood Hazard Area (SFHA). Figure 1 reflects
the mapped flood insurance zones for the City.
11
City of South Miami, FL Page 5
Program for Public Information
Figure 1—South Miami Special Flood Hazard Areas
iN
City of South Miami, FL Page 6
Program for Public Information
Table 2 is a summary table that shows the building count and improved value of parcels by FEMA flood
zone. Based on this analysis, 950 improved parcels fall within the 1% annual chance floodplain for a total
value of $200,433,448. Additionally, there are 2,533 improved parcels outside of the SFHA with a value
of $1,038,266,876. Note: Improved parcels indicate that a structure is present; however, the structure
may or may not be insurable.
Table 2- Building Count by FEMA Flood Zone
Zone Total Building Count
Zone AE Flood 11
Value
Improved$307,000
ZoneAH 939
$200,126,448
Zone X (unshaded) 2,533
$1,038,266,876
Total 3,483
$1,238,700,324
Source: Miami -Dade County 61s, FEMA DFIRM (09/11/09)
'Total value does not Include land value.
Target Area #2: Repetitive Loss Areas
An analysis of repetitive loss was completed to examine the number of repetitive loss properties in
relation to FEMA flood zones and the extent to which these properties are insured. According to January
2017 NFIP records, there are 6 unmitigated repetitive loss properties with a total payment of $455,294.34.
However, two of these properties have since been mitigated. Of the remaining 6 repetitive loss
properties, only 33 percent are insured. Table 3 details FEMA flood zones, insurance coverage, and total
payment by property.
Table 3 - Summary of Repetitive Loss Properties
Wood
-
Mitigation
MkigatImmmmed
Unmitigated
Insured UninsuredPayment
x
Total Building
114,056.92
Total Content
Payment
40,476.09
Total Paid
154,533.01
X
x
AE
x
x
5,776.94
8,171.19
13,948.13
AE
x
x
12,538.81
951.52
13,490.33
A
x
x
8,401.69
2,853.28
11,254.97
X
x
x
35,011.70
0.00
35,011.70
AE
x
x
40,039.42
8,310.10
48,349.52
AE
x
x
12,028.64
0.00
12,028.64
FAE
x
x
116,698.71
49,979.33
166,678.04
Total
2
6
2
6
1 $344,552.83
$110,741.53.
$455,294.34
Source: NFIP Repetitive Loss Data, 2017
Properties categorized as repetitive loss properties have a greater need for flood protection. Since FEMA
wants communities to address their repetitive loss problems because of the large drain on the NFIP Fund,
the PPI committee wanted to take further action to specifically target repetitive loss areas for outreach.
The committee identified 4 repetitive loss areas within the City with a total of 47 properties. These
designated areas consist of repetitive loss properties, historical claims properties, and properties without
any past claims but with similar flood conditions to the repetitive loss and historical claims properties.
Figure 2 on the following page illustrates the location of the repetitive loss areas in relation to the mapped
floodplains. The details of the repetitive loss areas are included within the City's Repetitive Loss Area
Analysis (RLAA).
13
City of South Miami, FL Page 7
- Program for Public Information
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Target Area #3: X Zone & Shaded X Zone
Because floods can happen almost anywhere and outside of the 1% annual 1 26% of past flood
chance flood or high risk Zones A/AE/AH, the PPI Committee wanted to make i
sure that a focus of flood preparedness extended beyond the boundaries of claims have been i
the SFHA. Specifically, the PPI committee wanted to focus flood outreach on i made in X Zones.
the residents and business owners near the moderate risk Shaded X flood
zone (500-yr floodplain) and within the low risk X Zone, where properties may still face flooding,
particularly from localized stormwater flooding. The mapped flood insurance zones forthe City are shown
in Figure 1. The X Zone accounts for 8,231 acres in South Miami, totaling 62% of the City's land area.
Target Area #4: Pre -FIRM Buildings
The PPI Committee recognized that most historical paid claims (60 of the 88 claims) have been made on
pre -FIRM structures, as detailed in Table 6 below. Pre -FIRM structures were built before the date of the
City's first Flood Insurance Rate Map (FIRM) and therefore were constructed before flood hazard areas
and flood elevations were formally identified in the community. These structures were also not held to
construction standards laid out in the City's floodplain regulations and as a result were likely not
constructed with flood protection in mind. The City of South Miami's first FIRM was dated 9/29/1972. In
South Miami, 2,504 parcels contain structures built in 1972 or prior. This means that 71.5 percent of
parcels contain pre -FIRM buildings.
If pre -FIRM structures sustain flood damages that require substantial improvement as defined in the City's
floodplain regulations, these structures must be brought up to the current flood protection standards.
However, these improvements are not otherwise required and are typically very costly. In the absence of
structural improvements to their buildings, residents and property owners of pre -FIRM buildings can
benefit from information on understanding theirflood risk, protecting themselves, theirfamilies, and their
property, flood preparedness, flood protection, and how to build responsibly should they need to make
improvements.
Target Areas Summary
An analysis of the four target areas described above concluded the following which was considered in the
formulation of messages for the PPI:
1. The entire city and all flood zones are subject to flooding, and the PPI should strive to reach all
residents and businesses within the city, especially within the SFHA, which covers 23 percent of
the city's total area.
2. Repetitive loss properties are distributed across flood zones with 25 percent of properties located
outside of the SFHA in Zone X. Only 33 percent of unmitigated repetitive loss properties are
insured.
3. There are 2533 buildings located within the Zone X flood zone with an estimated value of
$1,038,266,876. These property owners need to be made aware that they are subject to flood
risk and that flood insurance is available to them.
4. Pre -FIRM buildings account for 68 percent of all paid claims in the city.
15
City of South Miami, FL Page 9
Program for Public Information
2.2 Assess Flood Insurance Coverage
One valuable source of information on flood hazards is current flood insurance data for active policies and
past claims. Flood insurance is required as a condition of federal aid for a mortgage or loan that is federally
insured for a building located in a FEMA flood zone. NFIP data for the City was analyzed to examine the
following points:
1. Where do active flood insurance policies exist?
2. Where have flood insurance claims been paid in the past?
3. How many buildings are exposed to the flood hazard versus how many buildings have coverage?
4. How does the average amount of coverage compare to the amount of expected flood damage
from the 100-yr flood?
Figure 3 on the following page depicts the location of active flood insurance policies as of January 2017.
Figure 4 shows those active policies in relation to FEMA flood zones and identifies general areas where
there are policy gaps geographically. General areas of policy gaps are circled in yellow on the map and
described below.
There are significant concentrations of polices within the AH Zone, but some gaps remain. Areas that
should be targeted for policy coverage increases include the south of the City along the C-2 Canal, areas
along S. Dixie Highway in the east of the city where flood claims have been made previous, areas along
the Ludlam Glade, Twin Lake, and Broad Canals, and areas in the north of the city within the SFHA.
Additionally, it is worth noting that that there are some Preferred Risk Policies throughout the Unshaded
X-Zone and the nearby Shaded X Zone directly east of the city, as detailed in the Flood Insurance data that
follows. These areas can also be targeted for increased coverage with Preferred Risk Policies.
16
City of South Miami, FL Page 10
1 ' Program for Public Information
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eiSouth Miami Boundary
ZoneA
—Zone AE
Zone AH
Zone VE
—Zone X (500yr)
Figure 4 — Flood Insurance Policies and FEMA Flood Zones
M
City of South Miami, FL Page 12
Program for Public Information
South Miami has been a Regular participant in the NFIP since September 1972. The following tables reflect
NFIP policy and claims data for the City categorized by structure type, flood zone, Pre -FIRM and Post -
FIRM.
Table 4— NFIP Policy and Claims Data by Occupancy Type
Number of
Number
of
Total Closed
L"CCUPancy
Policies in Total
Premium
Insuran Lin
Forccel Closed
Paid
of
Paid Losses
Single Family
778
$395,300
$229,448,100
69
$867,547.64
2-4 Family
18
$8,349
$4,530,000
1
$52,283.90
All Other Residential
40
$15,025
$8,342,100
4
$13,627.43
Non Residential
8
$10,577
$4,489,500
14
$288,905.17
Total
844
$429,251
$246,809,700
88
$1,222,362.00
Source: FEMA Community Information System as of 12/31/2017
Note: Data available by occupancy type is incomplete, as the total number of policies in force as of 12/31/2017 was 883. Loss data is accurate.
Table S — NFIP Policy and Claims Data by Flood Zone
Flood Zone
A01-30 & AEZones
Number of
Policies in
Force
182
Total Premium
111116�1
$130,565
Total Coverage
$50,462,100
Number of
Closed Paid
Losses
58
Total of Closed
Paid Losses
$650,438.06
AZones
2
$3,102
$574,000
2
$2,580.62
AO Zones
0
$0
$0
0
$0.00
AH Zones
462
$223,688
$132,031,900
5
$61,658.02
AR Zones
0
$0
$0
0
$0.00
A99 Zones
0
$0
$0
0
$0.00
VO3-30 & VE Zones
0
$0
$0
0
$0.00
V Zones
0
$0
$0
0
$0.00
D Zones
0
$0
$0
0
$0.00
B,C&XZone
Standard
15
$12,269
$4,527,400
10
$202,277.06
Preferred
222
$112,535
$75,905,000
13
$305,410.38
Total
883
$482,159
$263,500,400
88
$1,222,363.00
Source: FEMA Community Information System as of 12/31/2017
Table 6—NFIP Policy and Claims Data Pre -FIRM
Flood Zone
A01-30 & AEZones
Number of
Policies in
Force
99
Total Premium
$79,717
Total Coverage
$28,110,500
Number of
Closed Paid
Losses
41
Total of Closed
Paid Losses
$404,241.85
AZones
1
$1,353
$224,000
2
$2,580.62
AO Zones
0
$0
$0
0
$0.00
AH Zones
369
$182,957
$104,298,000
1
$48,471.95
AR Zones
0
$0
$0
0
$0.00
A99 Zones
0
$0
$0
0
$0.00
V01-30 & VE Zones
0
$0
$0
0
$0.00
V Zones
0
$0
$0
0
$0.00
D Zones
0
$0
$0
0
$0.00
B,C&XZone
Standard
12
1 $8,783
1 $3,327,400
7
$114,981.46
Preferred
141
$71,575
$47,010,000
9
$234,604.48
Grand Total
622
$344,385
$182,969,900
60
$804,877.00
Source: FEMA Community Information System as of 12/31/2017
`v
City of South Miami, FL Page 13
Program for Public Information
Table 7— NFIP Policy and Claims Data Post -FIRM
A01-30 & AE Zones
83
$50,848
$22,351,600
17
$246,196.21
A Zones
1
$1,749
$350,000
0
$0.00
AO Zones
0
$0
$0
0
$0.00
AH Zones
93
$40,731
$27,733,900
4
$13,186.07
AR Zones
0
$0
$0
0
$0.00
A99 Zones
0
$0
$0
0
$0.00
VOI-30 & VE Zones
0
$0
$0
0
$0.00
V Zones
0
$0
$0
0
$0.00
D Zones
0
$0
$0
0
$0.00
B,C&XZone
Standard
3
$3,486
$1,200,000
3
$87,295.60
Preferred
81
$40,960
$28,895,000
4
$70,805.90
Grand Total
261
$137,774
$80,530,500
28
$417,483.00
Source: FEMA Community Information System as of 12/31/2017
Table 6 shows that pre -FIRM buildings make up the majority of the City's insured properties, accounting
for 70 percent of all active policies and 68 percent of all paid claims.
Table 8 compares the policies in force with the number of buildings located within each flood zone and
identifies the percent of buildings insured.
Table 8 — Percentage of Buildings Insured
Flood Z one
A01-30 & AE Zones*
in Force
182
L.
,.,_�Ilflmber of Buildings
11
% Insured
100.0%*
A Zone*
2
0
n/a
AH Zone
462
939
49.2%
B, C & X Zone
237
2,S33
9.4%
Total
883
3,483
26.4%
Source: FEMA Community Information System as of 05/31/2017
"FEMA CIS data lists active policies In the A Zone, however there is no mapped A Zone in the City of South Miami. Additionally, 182 policies are
listed in the AE Zone, yet 89 of these policies are located outside the mapped boundaries of the City. An analysis of parcel data indicated that
only 11 buildings are located in the AE Zone. These discrepancies are likely due to the fact that many properties listed with active policies under
the Citys community number are actually looted outside of the City's official boundaries.
The notable statistic in Table 8 is that while there are 3,483 buildings located within the 1-percent-annual-
chance flood zone, only 25.4%of these buildings carry an active flood insurance polity. Furthermore, only
9.4% of buildings within the X Zone are insured, but flooding is not limited to the 100-yr flood zones as
evidenced by the fact that 26.1% of paid claims were made in the B, C, and X Zones, and two repetitive
loss are in Zone X.
It should be noted that active policies listed for the City of South Miami do not all have addresses located
within the City of South Miami's boundaries. Therefore, the above estimates for the percent of buildings
insured in each zone are inflated due to the inclusion of policies located outside the City limits.
Table 9 compares number of buildings present, number of policies in force, total coverage and a
calculation of loss estimate values for the 100-year flood. Losses were estimated using a flood depth of
1.6 feet, which is the average flood depth for a 100-year flood across the entire SFHA. Therefore, this
analysis may overestimate losses for some areas of the City and underestimate losses for others, but it is
an average approximation for loss across the entire SFHA. Using the U.S. Army Corps of Engineers' catalog
20
f_ City of South Miami, FL Page 14
Program for Public Information
of residential depth -damage functions, for a 1.6-foot flood depth an estimated damage of 19.9 percent
was applied to all structures. Note that this loss estimate is for a modeled 1-percent annual chance flood
and therefore available data did not include any flooding in B, C, or X Zones. However, these areas are not
without flood risk; a flood greater than the modeled 1-percent annual chance flood would likely cause
damages in some of these areas.
Table 9—Flood Loss Estimates by Flood Zone
Flood Zone
A01-30 & AE Zones
Numberof Buildings
11
8WOWME-Viiiil
Policies in Force
182
$307,000
$50,462,100
see total"
AZone
0
2
$0
$574,000
$0
AH Zone
939
462
$200,126,448
$132,031,900
see total'
B, C & X Zonez
2,533
237
$1,038,266,876
$80,432,400
$0
Total
3,483
883
$1,238,700,324
$263,500,400
$31,900,666
Source: Miami -Dade County GIS, FEMA DFIRM(09/11/09)
'Total value is based on improved parcel value and does not include land value.
'Loss estimates were based on flood depths for the 1-percent annual chance floodplain, so they could not be calculated for the B, C, and X Zones.
'Flood loss estimates were compiled for the entire SFHA and are not available by zone.
An analysis of existing flood insurance coverage for Zones AE and AH shows that total building coverage
exceeds the loss estimate forthe 100-yr flood zone. However, this insurance coverage figure is inflated by
the inclusion of policies for properties located outside the mapped boundaries of the City of South Miami.
Moreover, this statistic does not take into account the large number of uninsured proprieties in the City
(74.6%) that would have no coverage in the event of a flood loss. Therefore, there is a need to increase
the flood insurance coverage in the City by increasing the number of policyholders. This assessment is
further supported by a visual analysis of policy distribution throughout the City. There are many coverage
gaps within the Zone AH flood zone toward the north of the City and along the canals the run through the
center of the City.
Additionally, while building coverage appears adequate, there may be a need to increase contents
coverage, particularly if many residents are renters. An analysis of NFIP data through January 2017
showed active policies with building contents coverage totaling $56,937,600. Nearly 14%of current active
policies do not include contents coverage, and only 19 of the 824 active policies in the community are
contents -only coverage.
Insurance Assessment Conclusions:
1. 25.4%of buildings across all flood zones are covered by a flood insurance policy; therefore, 74.6%
are not.
2. Only 9.4%of the buildings in the X Zones have a flood insurance policy and 93.7%of those policies
are preferred risk policies. However, buildings in the X Zone account for 26.1% of losses.
3. A higher percentage of buildings located in the AE and AH Zone are insured as compared to the
entire floodplain.
Insurance Assessment Recommendations:
1. Continue to encourage property owners in Zone AH to hold a flood insurance policy, as these
structures are at the highest risk for flooding.
2. Encourage the purchase of Standard or Preferred RiskX Zone policies. Current policy holdings only
cover 9.4% of buildings and 7.7% of the total building value in the X Zone.
3. Encourage the purchase of contents coverage for renters and homeowners who currently only
have building coverage.
21
City of South Miami, FL Page 15
i' Program for Public Information
Repetitive Flooding: An analysis of repetitive loss was completed to examine the number of insured
repetitive loss properties against FEMA flood zones. According to 2017 NFIP records, there are 8
unmitigated repetitive loss properties with a total payment of $455,294.34. Of these repetitive loss
properties, only 25 percent are insured and none have been mitigated. Table 3 details FEMA flood zones,
insurance coverage, and total payment by property.
22
City of South Miami, FL Page 16
;. Program for Public Information
2.3 Determine Target Audiences
According to the 2016 American Community Survey 5-Year Estimates, of the 4,194 occupied housing units
in the city, 60 percent are owner -occupied while 40 are renter -occupied. Homeowners may be more likely
than renters to make structural improvements or investments in their homes to protect themselves from
flooding. It will therefore be important to balance outreach on flood protection measures with
information on how to know your flood risk, prepare for flooding, and protected yourself and your family
from flooding. As residents do purchase homes, it is important to ensure that those involved in the
process, such as real estate, lending, and insurance companies and real estate attorneys have information
on flood risk and*are able to advise their clients accordingly.
Of South Miami's 12,207 residents, 51.2% are Hispanic or Latino. Of residents 5 years of age and over,
50.7 percent speak a language other than English at home. Over 44 percent of residents speak Spanish
and 36.5% of those Spanish speakers speak English "less than 'very well". It will be important to ensure
that all flood topics and messages are available in Spanish translations for this segment of the population.
These social and economic factors were considered by the PPI committee in identifying target audiences
and ensuring that the right messages, tools, and resources were used to overcome obstacles. The
committee also considered known flooding problems, such as localized stormwater flooding, and the
already identified target areas in order to target audiences for outreach. The committee recognized that
messages would need to be distributed in different forms and using different sources in order to reach all
target audiences. The following groups have been identified as target audiences who need special
messages on flood protection:
Target Audience #1: Homeowners and Neighborhood Associations
Homeowners associations and neighborhood associations have access to residents of entire
neighborhoods and often host neighborhood events. Educating and partnering with this audience would
be an efficient way to reach large groups of residents at one time.
Target Audience #2: Spanish Speaking Population
With over a third of the population speaking Spanish and over a third of those Spanish -speakers having a
low proficiency in English, the PPI committee recognized that providing Spanish materials and messaging
targeted toward the Spanish-speaking population will ensure that this large portion of the population
does not miss important flood -related information due to a language barrier.
Target Audience #3: Landscapers
Stormwater flooding has been a consistent problem in the city. Landscapers frequently deal with lawn
debris and can affect the city's drainage system by sweeping vegetation/debris into nearby storm drains
which clogs the system and causes stormwater to back-up and overflow into the surrounding area.
Ensuring that landscapers understand this problem and know the proper way to dispose of lawn waste
can have a large impact on keeping the drainage system clear.
Target Audience #4: Real Estate, Lending and Insurance Companies and Real Estate Lawyers
These groups play a key role in conveying information about flood insurance to homebuyers and
homeowners. The PPI Committee will make sure this group is informed and equipped with the tools
needed to convey flood risk and flood insurance information to residents.
23
to
City of South Miami, FL Page 17
'�. �- Program for Public Information
2.4 Inventory of Other Public Information Efforts
A key part of developing a public information program is becoming aware of other public information
activities targeted at City residents. The information in Table 11 came from past projects, staff research,
and PPI Committee members. Knowing what messages are currently reaching the residents of the City is
essential in determining what types of projects or messages are effective, which ones may need to be
revised, and what new projects are necessary to encourage residents and businesses to adopt behaviors
to protect their property and their lives and to make the City more resilient.
Table 10 — Existing Public Information Efforts
Organization
Project
Subject Matter
Frequency
Public Works
Flood Presentation run on Channel 77local TV
Various flood -related
& Engineering
topics
Year -Round
Public Works
Website
Various flood -related
Year -Round
& Engineering
topics
Planning &
Brochures and other flood information available
Various flood -related
Year -Round
Zoning
at public buildings
topics
Miami -Dade
Various Publications
Various flood -related
Public Library
topics
Year -Round
Miami -Dade
Website
Various flood -related
County
topics
Year -Round
website
Florida
Website and Various Publications
Hurricane Preparedness,
Division of
Response, Recovery and
Emergency
Mitigation and various
Year -Round
Management
flood -related topics and
brochures, Get a Family
and Business Plan
Florida—
Website
Hurricane Preparedness,
Ready.Gov
Preparing Your Home,
After a Hurricane,
Hurricane Plan, Flood
Year -Round
Safety, Flood
Preparedness, Flood Plan,
Flood Insurance
In addition to the above -listed project, the City of South Miami is also working to encourage
homeowners and developers to use Low Impact Development (LID) to reduce stormwater runoff to the
drainage system. LID techniques are stormwater management practices that help to capture, store, and
slowly infiltrate stormwater on site in orderto reduce runoff to adjacent properties or to the
stormwater system. Examples of LID techniques include rain barrels, permeable pavers, drainage swales.
24
City of South Miami, FL Page 18
�. Program for Public Information
Examples of Existing Outreach Projects
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City of South )tami
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6130 Sunset Drive
South DFiami, Florida 33143
f
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flood llazard Information for
Sped: flood Hazard Areas to the
City of souN Miami
ran tuHim
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Radnag aW RWks of Damage d Loss pub rkadepr@sounanionl
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concenvoc, reducing pus nsks of damago and toss to you. Your famhpopsy and Meng FL 33155
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Calendar
The C1, of SwtH Munn contains commncW antl rezdentul posauss tna are ocalmMoo. AVM
federaly dev"edjWWl Flood hazard Ansas and chase poosass lexennce one Hasodc Pr..dnn Board
.netts of cannot aoodmp dump seaco w Wnns. aopcal nouns. and ezpecW 4 Read On
hum . Too. Mali
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dossfaii:Read On
25
City of South Miami, FL Page 19
-- -- Program for Public Information
Step 3: Formulate Messages
After reviewing the Community Needs Assessment, the PPI Committee reviewed the existing outreach
projects and their dissemination methods and developed the following priority messages. Table 12
summarizes each message and the desired outcome. Topics A through F are the CRS Activity 330 Priority
Topics and Topics G through J are the additional topics which were identified by the PPI Committee.
The 10 topics identified below are covered by various projects which are listed in Table 13. In addition,
the fourTarget Areas and four Target Audiences are addressed through the projects as well.
Table 11— Messages and Desired Outcomes
Topic
Message
•
1. Your property is subject to flooding
Increase number of FIRM inquires
A.
Knowyour
flood hazard
2.Your property is in a repetitively flooded area
Reduce future repetitive loss properties
3.Don't drive through flooded streets (know where
Reduce damages to vehicles, emergency
to drive and where not to drive)
rescues, and responders
1. You need to buy flood insurance
Increase number of flood insurance
policies
B.
Insure your
2.Your homeowner's policy does not cover flood
Increase number of flood insurance
property
damage
policies
3.Buy renters contents insurance to protect your
Reduce damage to contents
valuables from flood damage
C.
Protect
1.Turn around don't drown
Reduce rescues and deaths
yourself and
your family
2.Know the flood warning signals
Reduce rescues and deaths
1.Elevate HVAC exterior units
Reduce number of flood damaged HVAC
units
D.
Protect your
property
2.Don't begin work without proper permits
Reduce red tag violations
from the
3.Don't throw trash or debris in streams, channels
Reduce pollution and overbank flow
hazard
or open bodies of water
4.Grant monies are available to help elevate your
Increase financial opportunities
home
1.Get a permit before you start construction
Reduce citations
E.
Build
responsibly
2.Know the substantial damage rules
Reduce citations
3.Keep areas open (setbacks) between homes and
Maintain proper drainage
property lines
F.
Protect
1.Don't dump in storm drains
Improve water quality
natural
2.Report erosion control measures not working
Contain erosion on construction sites
floodplain
Reduce grading, fill, and earth
functions
3.Don't disturb natural floodplain areas
movement
G.
Hurricane
1. Prepare a safety checklist
Protect family and reduce damage
Preparedness
2. Prepare an emergency supply kit
Protect family
City of South Miami, FL Page 20
Program for Public Information
t_
26
Topicg
H. General
1.1dentify and document your personal belongings
Reduce delays in receiving insurance
Preparedness
payments
2. Prepare emergency flood kit & plan
Save important insurance, real estate,
and other important documents,
pictures, etc. and know how to contact
other family members
I. LID
1. Install Low Impact Development (LID)
Reduce runoff to stormwater system
techniques on your property
Techniques
2. Reduce impervious surface on your
Reduce runoff to stormwater system
property
J. You should
1. Buy flood insurance outside of SFHA in X-Zone or
Increase number of flood insurance
buy flood
C-Zone
policies
insurance in
low
2. Buy lower cost Preferred Risk Policies (PRP) to
Increase number of flood insurance
risk
protect your home
policies in the X-Zone (Peace of mind
zones
coverage)
Step 4: Identify Outreach Projects to Convey the Messages
The overall strategy is to make information available to target audiences in a manner that will encourage
each audience to adapt behaviors to improve preparedness and decrease future flood damage. The PPI
Committee identified 14 existing and new projects and initiatives that would be implemented during
2018/2019. These projects are further organized by target area, audience and message in Table 13.
In addition to projects that are implemented every year, the PPI Committee recommends Flood Response
Projects which are projects that will be implemented during and after a flood. These projects are drafted
and made ready for production and dissemination after a flood warning. These projects are listed at the
end of Table 13.
Existing public outreach efforts are identified in Section 2.4. New projects identified by the PPI Committee
include:
• Target the SFHA with an updated flood protection brochure covering all 10 flood -related topics
including the 6 CRS priority topics.
• Target properties in repetitive loss areas with an updated flood protection brochure.
• Meet with homeowners' and neighborhood associations to discuss the 10 flood -related topics,
including the 6 CRS priority topics.
Step 5: Examine Other Public Information Initiatives
The PPI Committee and City staff worked together to identify other Public Information Initiatives (PII)
which provide additional information to citizens in the city and to improve access to information and
services provided by the City. These PH projects are listed at the bottom of Table 13. These other public
information initiatives include:
Activity 320: The City will continue to provide information on areas that are at risk to flooding. The City
will also publicize Activity 320 on its updated website to encourage more map inquiry requests from the
27
City of South Miami, FL Page 21
Program for Public Information
public. The service is already publicized annually in a community -wide outreach brochure. It will be
mentioned during'HOA outreach. See PII# 1 on page 28.
Activity 350: The City will update its website to provide information on each of the six CRS Priority
Topics as well as the four Additional Topics developed by the community. The updated website will also
include links to additional flood awareness and preparedness resources, including Floodsmart.gov, Miami -
Dade County Emergency Management, Florida Division of Emergency Management, and FEMA. See PH #2 on page
28.
Activity 360: The City provides one-on-one advice about property protection and will make site visits to
assess a property owner's site -specific flood conditions. This service will continue to be offered and will
be publicized on the City's website and during HOA meeting outreach to increase requests for assistance
by public. See PII# 3 on page 28.
Step 6: Implement, Monitor and Evaluate the Program
6.1 Adoption: This document will become effective when it is adopted by the City Commission.
6.2 Evaluation: The PPI Committee along with City staff will monitor the projects as they are developed,
as well as the results. They will record inputs from PPI Committee members and suggestions from other
City employees and stakeholders participating in the activities. That input will be sent by e-mail to
committee members for consideration and evaluation.
The PPI Committee will meet once peryearto review the implementation of these projects and initiatives.
At that time, the status of the projects will be explained and progress toward the outcomes will be
discussed. The Committee will recommend to the appropriate City offices and the stakeholders who
implement projects whether the projects should be changed or discontinued. The Committee will meet
and review the outcomes of each individual activity to change, add, or approve them. Table 13 will be
revised as needed. A report will be submitted to the City Commission explaining the annual changes to
the PPI — projects, messages, and outcomes. The outcomes and revisions will be submitted as part of
the City's annual recertification package to the Community Rating System and submitted to the City
Commission for their review and consideration.
4.01
F� City of South Miami, FL Page 22
Program for Public Information
Table 12— PPI Projects and Initiatives
Target Area /
Topic(s)
Message(s)
Project(s)
Assignment
Schedule
Stakeholder
Audiences)
(See Table 8)
(See Table 8
Outreach Projects
• Your property Is subject to flooding
Topic Know Your Flood Hazard
• Don't drive through flooded streets
OP 41 Updated Flood Protection Brochure will be mailed to
Planning & Zoning
July
N/A
Topic B Insure Your Property
• You need flood insurance
all property owners in SFHA annually
Department
Topic C Protect Yourself and Your
' Renters should protect contents
Family
with flood Insurance
• Elevate exterior HVAC units
OP N2 Updated Flood Protection Brochure placed at
Topic D Protect Your Property
from the Hazard
, Get permit before you start
different locations: City Hall, the Public Works &
Planning & Zoning
Year -Round
N/A
construction
Engineering Department, the Parks &Recreation
Department
Topic E Build Responsibly
. Don't dump In storm drains
Department, and the public library
Topic F Protect Natural
.Gran[ monies are available to help
OPp3 Provide NFIP brochures an benefits of flood
FEMA(NFIP)/Real
Floodplain Functions
elevate your home
Target Area 41:
Topi[G Hurricane Preparedness
• Prepare a safety checklist
insurance at 4 different locations: CityHall, the Public
Planning & Zoning
g g
Year -Round
Estate Agents,
g
Special Flood
7opicH General Preparedness
. Identify and document Your
Works Department, the Parks&Recreation
Department
Lenders,
Hazard Area
Topic I LID Techniques
personal belongings
Department, and the public library
Insurance Agents
(SFHA)
Topicl Anyone Can Buy Flood
. Install LID techniques on your
property
OF p4 Participate the annual Hurricane Expo to provide
Planning&Zoning
Insurance
. Lower cost Preferred Risk Policies
information to residents on flood risk, flood insurance,
Department
Annually
N/A
PRP are available
property protection, preparedness, and other related topics
OP RS Informational brochures educating homeowners and
HVAC contractors on the need to elevate HVAC units for
Building
Year -Round
N/A
TopicA Know Your Flood Hazard
, your property is subject to flooding
flood protection available at 2 different locations: City Hall
Department
Topic 0 Protect Your Property
. Elevate exterior HVAC units
and the Public Works&Engineering Department
from the Hazard
. Keep areas open between homes
OP p6 Maintain Copies of Substantial Damage rules and
ToplcE Build Responsibly
and property lines
regulations (flyer) at 2 different locations: City Hall and the
Building
Year -Round
N/A
Public Works & Engineering Department
Department
Topic A Know Your Flood Hazard
• Your property is subject to flooding
Target Area 112:
Topic C Protect Yourself and Your
a Don't drive through flooded streets
• You need flood insurance
Planning & Zoning
Repetitive Loss
Family
OP 43 also applies to this Target Area.
Year -Round
FEMA(NFIP)
Properties/Areas
Topic D Protect Your Property
- Renters should protect contents
Department
from the Hazard
with flood Insurance
• Elevate exterior HVAC units
29
.yJF City of South Miami, FL Page 23
-- — Program for Public Information
Target Area/
Topic(s)
Message(s)
Project(s)
Assignment
Schedule
Stakeholder
Audiences)
(See Table 8)
(See Table 8)
Outreach Projects -
TopicEBuildRespunsibly
• Get permit before you start
Topic F Protect Natural
construction
Floodplaln Functions
• Don't dump in storm drains
Planning & Zoning
Topic I LID Techniques
• Install LID techniques on your
OP#4 also applies to this Target Area.
Department
Annually
N/A
TopICI Anyone Can Buy Flood
property
Insurance
• Lower cost Preferred Risk Policies
(PRP) are available
OP #7 Updated Flood Protection Brochure will be mailed
Planning & Zoning
year -Round
N/A
annually to all property owners in Repetitive Loss Areas
Department
Public Works &
OP #B Place no dumping signs on top of drainage inlets
Engineering
Year -Round
Landscapers
Department
OP#3 also applies to this Target Area.
Planning & Zoning
Year -Round
FEMA(NFIP)
Topic A Know Your Flood Hazard
• Your property is In a repetitively
Department
Topic B Insure Your Property
flooded area
• Don't drive through flooded streets
OP #9 Give presentations to 2 homeowners/nelghborhood
Topic C Protect Yourself and Your
Family
, you need flood insurance
associations or resident groups annually to distribute and
Planning &Zoning
•Renters should protectcontents
discuss the Flood Protection Brochure as well as flood risk
Department, Parks
South Miami
Topic D Protect Your Property
with flood insurance
(Including localized stormwater Flooding, the dangers of
Bi-Annually
Neighbors, Inc.,
from the Hazard
• Elevate exterior HVAC units
Flooding in low-lying areas, "turn around don't drown"),
&Recreation
Rotary Club
Target Area 113:
Topic E Build Responsibly
• Get permit before you start
insurance options, property protection, and where to find
Department
Zone X
Topic F Protect Natural
construction
additional information in City Hall and on the City's website.
Floodplain Functions
• Don't dump in storm drains
OP#10 Informational brochure to advise homeowners and
Topic G Hurricane Preparedness
• Identify and document your
landscapers not to blow grass clippings or leaves into storm
Public Works&
Topic H General Preparedness
personal belongings
drains available at 4 different locations: City Hall, the Public
Engineering
Year -Round
N/A
Topic I LID Techniques
• Reduce Impervious surface an your
Works & Engineering Department, the Parks & Recreation
Department
Toplcl Anyone Can Buy Flood
property
, Lower cost Preferred Risk Policies
Department, and the public library
Insurance
(PRP) are available
OP #12 Update presentation for Channel 77 local news to
Public Works &
include all 10 topics and continue to broadcast regularly or
Engineering
Year -Round
at least one topic per month for 10 months
Department
30
City of South Miami, Fl. Page 24
Program for Public Information
Target Area /
Topic(s)
Topic(s)
Message(s)
Project(s)
Assignment
Schedule
Stakeholder
Audiences)
Table 8)
(See Table 8)
Outreach Projects
• Your property is in a repetitively
Topic Know Your Flood Hazard
flooded area
Topic B Insure Your Property
• Don't drive through flooded streets
Topic C Protect Yourself and Your
• You need flood insurance
Target Area g4:
Family
• Renters should protect contents
with flood insurance
OP#12 Information on importance of avoiding flood
Pre -FIRM
Topic D Protect your Property
from Hazard
•Elevate exterior HVAC units
insurance policy lapse for pre -FIRM structures will be shared
Planning & Zoning
Annually
N/A
Properties
the
Topic E Build Responsibly
• Gel permit before you start
on the City's Facebook page.
Department
p
construction
Topic I LID Techniques
, Reduce impervious surface on your
Topic l Anyone Can Buy Flood
property
Insurance
• Lower cost Preferred Risk Policies
(PRP) are available
Topic A Know Your Flood Hazard
Topic B Insure Your Property
• Your property is subject to flooding
Topic C Protect Yourself and Your
. Don't drive through flooded streets
Family
• You need flood insurance
Topic D Protect Your Property
• Elevate exterior HVAC units
Homeowners/
from the Hazard
• Get permit before you start
Planning & Zoning
South Miami
Neighborhood
Topic E Build Responsibly
construction
• Don't dump in storm drains
OP g9 also applies to this Target Audiences
Department, Parks
Eli -Annually
Neighbors, Inc.,
Associations
Topic F Protect Natural
Floodplain Functions
• Identify and document your
&Recreation
Rotary Club
Topic Hurricane Preparedness
personal belongings
Department
, Reduce impervious surface on your
Topic H General Preparedness
property
Topic I LIDTechniques
. Lower cost Preferred Risk Policies
Topic Anyone Can Buy Flood
(PRP) are available
Insurance
Topic A Know Your Flood Hazard
• your property is subject to flooding
Spanish
Topic B Insure Your Property
. Don't drive through flooded streets
Speaking
Topic C Protect Yourself and Your
• you need flood insurance
OP a13 Spanish version of updated Flood Protection
Planning & Zoning
year -Round
N/A
Family
• Renters should protect contents
Brochure will be made available in City Hall
Department
Population
Topic D Protect Your Property
with flood insurance
from the Hazard
. Elevate exterior HVAC units
31
City of South Miami, FL Page 25
Program for Public Information
Target Area/
Topic(s)
Message(s)
Audiences)
(see Table 8)
(See Table 8)
Project(s)
Assignment
Schedule
Stakeholder
Outreach Projects
Topic E Build Responsibly
• Get permit before you start
Topic F Protect Natural
construction
Floodplain Functions
• Don't dump in storm drains
OPN14 Spanish version of NFIP brochures on benefits of
Topic Hurricane Preparedness
pflood
• Prepare a safety checklist
Insurance and that Insurance can be purchased in an X
Topic H General Preparedness
• Identify and document your
Zone will be made available at 4 different locations: City
Planning & Zoning
year -Round
FEMA (NFIP)
Topic I LID Techniques
personal belongings
• Install LID techniques on your
Hall, the Public Works & Engineering Department, the Parks
Department
Topic Anyone Can guy Flood
Property
& Recreation Department, and the public library
Insurance
. Lower cost Preferred Risk Policies
PRP are available
Real Estate,
. your property is subject to flooding
FEMA(NFIP), Real
Lending, and
Topic A Know your Flood Hazard
, You need Rood insurance
Estate Agents,
Insurance
Companies, and
Topic B Insure Your Property
. Renters should protect contents
OP#3 also applies to this Target Audience.
Planning & Zoning
Year -pound
Lenders,
Topic J Anyone Can Buy Flood
with flood insurance
Department
Insurance Agents,
Real Estate
Insurance
• Lower cost Preferred Risk Policies
Real Estate
Lawyers
(PRP) are available
Lawyers
Topic A Know Your Flood Hazard
Public Works &
• Your property is subject to flooding
OP#8 also applies to this Target Audience.
Engineering
Year -Round
Landscapers
Topic D Protect Your Property
. Don't throw trash or debris in
Department
Landscapers
from the Hazard
streams, channels or open bodies
Public Works&
Homeowners
Topic F Protect Natural
of water
Floodplain Functions
• Don't dump in storm drains
OP#10 also applies to this Target Audience.
Engineering
Year -Round
Associations
Department
32
City of South Miami, FL Page 26
-- Program for Public Information
Entire
Community
Flooded
property owners
and residents
SFHA
Repetitive Loss
Areas
Homeowners
Associations
Spanish Speaking
Population
Topic Know Your Flood Hazard
Topic B Insure Your Property
Topic C Protect Yourself and Your
Family
Topic D Protect Your Property
from the Hazard
Topic E Build Responsibly
Topic F Protect Natural
Floodplain Functions
Topic G Hurricane Preparedness
Topic H General Preparedness
Topic I LID Techniques
TopIcJ Anyone Can Buy Flood
Insurance
Topic C Protect Yourself and Your
Family
Topic g Insure Your Property
Topic D Protect Your Property
from the Hazard
Topic E Build Responsibly
Topic l Hurricane Preparedness
,--_ r -;: et Projects) Assignment Schedule I Stakeholder
• Your property is subject to flooding
• Don't drive through flooded streets
• You need flood Insurance
• Renters should protect contents
with flood Insurance
• Elevate exteror HVAC units
• Get permit before you start
construction
• Don't dump In storm drains
• Grant monies are available to help
elevate your home
• Prepare a safety checklist
• Identify and document your
personal belongings
• Install LID techniques on your
property
• Lower cost Preferred Risk Policies
• Your property is subject to flooding
• Don't drive through flooded streets
• You need flood insurance
• Elevate exterior HVAC units
• Get permit before you start
construction
• Flood Insurance is not just for the
SFHA
• Grant monies are available to help
elevate your home
• Know the substantial damage rules
• Keep areas open (setbacks)
between homes and property lines
Don't begin work without a proper
permit
Outreach
OP#15 Work with the South Miami News to provide Planning & Zoning
outreach on one of the 6 CPS Priority Topics or 4 Additional Department Year -Round
Topics each month.
N/A
Flood Response Projects
FRP p1 Provide "After a Flood: The First Steps" brochure to
flooded property owners which provides information on the Planning & Zoning Ready to go FEMA and
dangers of flood water, listen for local warnings, don't drive Department before and American Red
through flooded streets, stay healthy (emotional stress), after a flood Cross
FRP p2 Provide copies of "Repairing your flooded home" Ready to go
FEMA 234 publication to flooded property owners which before and FEMA and
provides information on protecting your home from further Planning & Zoning after a flood American Red
damage, getting organized, drying out your flooded home, Department Cross
restoring utilities, clean up, rebuilding and preparing for the
FRP g3 Provide information on the City's Substantial Planning & Zoning Ready to go
Damage rules Department before and N/A
after a flood
33
City of South Miami, FL Page 27
Program for Public Information
Target Area/
Topic(s)
Message(s)
Audiences)
(See Table 8)
(See Table 8)
Project(s)
Assignment
Schedule
Stakeholder
Flood Response Projects
FRP#4 Provide information on the need for a building
Planning & Zoning
Ready to go
before and
N/A
permit on the City's website and in local news
Department
after a flood
FRP#S Promote the availability and benefits of flood
Planning & Zoning
Ready to go
insurance on the City's Website and in local news
Department
before and
N/A
after a flood
continued from
continued from previous
continued from previous
FRP #6 Provide FEMA Increased Cost of Compliance
Planning & Zoning
Ready to go
before and
N/A
previous
Brochure
Department
after a flood
FRP # 7 Flood Protection Brochure in OP#1 copies available
Planning & Zoning
Ready to go
to handout before, during and after a flood
Department
before and
N/A
after a flood
Planning & Zoning
Ready to go
FRP # 8 Homeowner's guide to cleaning up mold.
Department
before and
N/A
after a flood
Public Information Initiatives
Topic A Know Your Flood Hazard
• Your property is subject to flooding
Pit #1 Publicize the Map Information Service(CRS Activity
Topic B Insure Your Property
• Don't drive through noodled streets
insurance
320) on the updated Flood Brochure (OP# 1), on the
Planning & Zoning
Year -Round
N/A
Topic[ProteF Yourself and your
• You need flood
enhanced website (PII#3), and when speaking to
Department
Family
• Renters should protect contents
Homeowners Associations (OF 99)
Topic D Protect Your Property
from the Hazard
with flood insurance
• Elevate exterior HVAC units
PH #2 Enhance website (Activity 350) to include updated
• Get permit before you start
information on the 6 Priority and 4 additional topics, and
Public Works &
All City of South
Topic E Build Responsibly
construction
links to Floodsmart.gov, Miami -Dade County Emergency
Engineering
Update
FDEM and FEMA
Miami Residents
Topic F Protect Natural
• Don't dump in storm drains
Management, Florida Division of Emergency Management,
Department
Annually
Floodplaln Functions
• Grant monies are available to help
and FEMA
Topic G General Preparedness
elevate your home
PII#3 Continue to provide site visits and property
Topic H Anyone Can Buy Flood
• Prepare a safety checklist
Insurance
• Identify and document your
protection a
advice (CRS Activity 360 PPA & PPV), and
Public Works &
Topic l Hurricane Awareness
personal belongings
publicize that service on the website and when
Engineering
Year -Round
N/A
Topic Flood Education
• Lower cost Preferred Risk Policies
Associations
Speaking to Homeowners Aciations (OP 99)
Department
(PRP) are available
34
City of South Miami, FL Page 28
Program for Public Information
End of Report
35
City of South Miami, FL Page 29
Program for Public Information
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