Res No 002-19-15274RESOLUTION NO. 002-19-15274
A Resolution authorizing the City Manager to purchase from Parker
Systems, Extended Hardware and Software Warranty/ Tier 2 Support and
maintenance for thirty-nine (39) pay stations, in an amount not to exceed
$27,627.20.
WHEREAS, the City of South Miami ("City") previously purchased Pay Stations
from Parker Systems and the contract included Hardware and Software Warranty as
well as a Tier 2 Support/maintenance agreement; and,
WHEREAS, Parker Systems is a sole source for the maintenance of the Pay
Stations; and,
WHEREAS, not having a Hardware and Software Warranty for parts within the
Digital Multi-Space Parking Meters places an unknown burden on the City's finances for
the cost of each failing part within each machine; and,
WHEREAS, the City of South Miami desires to purchase Extended Hardware and
Software Warranty/ Tier 2 Support and maintenance for thirty-nine (39) pay stations.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA THAT;
Section 1. The City Manager is authorized to purchase, from Parker Systems,
Extended Hardware and Software Warranty/ Tier 2 Support and maintenance for thirty-
nine (39) parking pay stations in the amount not to exceed $27,627.20 from account
001.1410.531.3459, Finance Contractual Services Parking.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this ^ day of January. 2019
ATTEST;
d.H
CITY CLE K b
APPROVED
MAYOR
READ AND APPROVED AS TO FORM,
LANGUAGE, LI^LITY AND
EXECUfloiWHEREOF
CITY A RNEY
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Harris:
Commissioner Gil:
Commissioner Welsh:
Commissioner Liebman:
5-0
Yea
Yea
Yea
Yea
Yea
Agenda Item No:2.
City Commission Agenda Item Report
Meeting Date: January 3, 2019
Submitted by: Michelle Caloca
Submitting Department: Finance Department
Item Type: Resolution
Agenda Section:
Subject:
A Resolution authorizing the City Manager to purchase from Parker Systems, Extended Hardware and Software
Warranty/ Tier 2 Support and maintenance for the thirty-nine (39) pay stations, in an amount not to exceed
$27,627.20. 3/5 (City Manager-Finance)
Suggested Action:
Attachments.
Memo Parker System Hardware and Tier 2 Support_FY_2019.doc
Reso Parker System Hardware and Tier 2 Support FY 2019.docx
Estimate_20172252_from_Harrington_Resources_lnc.pdf
Sole Source Letter.pdf
South^' Miami
THF CITY OF PLFA5ANT I.IVINC
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
To:
From:
Date:
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
January 3, 2019
Subject:
Background:
A Resolution authorizing the City Manager to purchase from
Parker Systems, Extended Hardware and Software Warranty/
Tier 2 Support and maintenance for the thirty-nine (39) pay
stations, in an amount not to exceed $27,627.20.
The City of South Miami desires to purchase an extension of the
hardware and software warranty as well as, Tier 2 Support from
Parker Systems through September 30, 2019.
The Hardware and Software Warranty for the Digital Multi-Space
Parking Meters which were purchased prior to 2017 have expired
and the City's Parking Division recommends extending the
Hardware and Software Warranty for the thirty-nine (39) Digital
Multi-Space Parking Meters. The Hardware and Software for the
1 new Digital Multi-Space Parking Meter which was purchased
most recently do not expire till November 19, 2019.
Since implementation of the Multi Space Parking System, the City
has elected to maintain a Tier II Support Contract with Parker
Systems. Parker Systems maintains an exclusive, protected
territory under contract with Digital Payment Technologies. As
such, Parker Systems is the only Distributor authorized to sell,
deliver and service Digital Payment Technologies products and
services to the City of South Miami.
Tier II support provides the City with the needed expertise to
troubleshoot and replace any required hardware. The Hardware
and Software Warranty provides the City with replacement of
parts, free of charge, and the Tier II support provides the City with
the needed labor to install the parts, free of charge.
In detail. Tier II Support provides the following:
• On-site service and support for troubleshooting
issues/problems with meters
Amount:
Account:
Attachments:
• All software and hardware upgrades as required to keep
system up to date with latest technology
• Inventory of spare parts for use in City machines when
component replacement is required
• RMA management (trouble tickets, liaison with Digital
Support, replacement of components, return shipping of
defective parts)
• 24/7 on call telephone support
An amount not to exceed $27,627.20.
001.1410.513.3459, Finance Contractual Services Parking, with a
current balance of $265,050.
Resolution for approval
Parker Systems Quote
Digital Payment Technologies/12 Sole Source Letter
Harrington Resources Inc. 2017-2252
1115 Bridgeway Blvd.
Orlando, FL 32828 US
(407) 432-0869
lynda@parkersystemsplace.com
ADDRESS SHIP TO
Carlos Marenco Carlos Marenco
City of South Miami City of South Miami
6130 Sunset Drive 6130 Sunset Drive
South Miami, FL 33143 South Miami, FL 33143
DATE
11/14/2018
QTY RATE AMOUNT
Extended Hardware and Software Warranty / 19 1,250.00 23,750.00
Tier II Support and Maintenance, 19 units
500011490251,
500011490252,500011490253,500011490255,
500011490256, 500011490257,
500011490258, 500011490259,
500011490260, 500011490261,
500011490262, 520015492183,
520015492184, 520015492185,
520117100328, 520117100329,
520117100330, 520117100331,
520117100332
(19) Units Expires 9/30/18 - Renews through
9/30/19
Extended Hardware and Software Warranty / 20 193.86 3,877.20
Tier II Support and Maintenance, 20 units.
PLEASE NOTE: These 20 units are under
their initial warranty until 9/31/2019. Pricing is
for Tier II Support and maintenance from
12/21/2018 through 9/31/2018, 283 days.
522011749231, 520117492312,
520117492313, 520117492314,
520117492315, 520117492316,
520117492317, 520117492318,
520117492319
520117492320, 520117492321,
520117492322, 520117492323,
520117492324, 520117492325,
520117492326, 520117492327,
520117492328
520117492329, 520117492330 (20) units
Expire 12/21/2018 - Renew through 9/31/2019.
283 days x 20 units x $.685/day.
Unit 530118380082 (1) Unit expires
11/19/2019 5
QTY RATE AMOUNT
TOTAL $27,627.20
Accepted By Accepted Date
THANK YOU.
DocuStgn Envelope ID: 40A46490-651C-4D8A-81EE-F0445DB3F8B1
rr2)
330-4321 Still Creek Drive
Burnaby, BC VSC 657
Telephone 604-688-1959
Facsimile 604-687-4329
Alfredo Riverol, CPA, CRFAC, CGFM, CGMA
Chief Financial Officer
Finance Department
City of South Miami
6130 Sunset Drive
South Miami, FL 33143
305-663-6343
October 28, 2018
To Whom It May Concern:
As a global leader in parking technology, T2 Systems (T2) offers high quality and reliable proprietary
hardware and software products consisting of our LUKE, LUKE II and SHELBY pay stations, BOSS software,
and Digital Iris management system.
This letter is to inform you that the LUKE, LUKE II and SHELBY hardware, BOSS software, and Digital Iris
management system are exclusive and proprietary of T2. T2 is the sole owner and manufacturer of the
LUKE, LUKE II and SHELBY hardware, BOSS software, and EMS/Dlgital Iris management system. No other
software or management system will support this hardware.
In addition, this letter is to confirm Parker Systems is the exclusive Reseller channel for sale and support
of these products and services in the state of Florida.
If you have any further questions, please feel free to inquire with your sales representative or contact me
directly.
Yours truly,
—icuSlgned by;
. Wutcr
Vice President, Sales Operations
joe.weiler(S)t2systems.com
!.:CA ! V