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Res No 001-19-15273RESOLUTION NO: 001-19-1 5 2 7 3 A Resolution authorizing the City Manager to renew the City's Microsoft 365 license software for one-year from SHI International Corp., an authorized contractor for Microsoft, through a piggyback agreement with the State of Florida Contract No. 43230000-15-02. WHEREAS, Microsoft 365 is a web-based computing services system that is hosted in the "cloud" and resides off-premises instead of residing on-premises within a City server; and WHEREAS, Microsoft 365 provides information storage, software and software updates that can be accessed by City personnel virtually anywhere from various devices, laptop, smartphone, or other devices with an internet connection; and WHEREAS, the Microsoft 365 renewal will be made through a piggyback from a State of Florida Contract No. 43230000-15-02 with SHI International Corp., an authorized contractor for Microsoft, to enter into licensing agreements with Microsoft for the web- based Microsoft 365 solution; and WHEREAS, the cost for the one-year license renewal for the City and Police is $39,435.86 and shall be charged to the Administration, Maintenance Internet account number 001-1340-513-4634, which has a balance of $89,594.76 before this request was made. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA; Section 1. The City Manager is authorized to renew the City's Microsoft 365 license software for one-year from SHI International Corp., an authorized contractor for Microsoft, through a piggyback agreement with the State of Florida Contract No. 43230000-15-02. Section 2. Severability. If any section, clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding shall not affect the validity of the remaining portions of this resolution. Section 3. Effective Date: This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this ^ day of January, 2019. Page 1 of2 Res. No. 001-19-15273 ATTEST: CITY CLERK ^ APPROVED: Ay©R READ AND APP^VED AS TO ^RM, LANGUAi^LEGALITY AIN^ 0(^TION THEREOF RNEY COMMISSION VOTE: 5-0 Mayor Stoddard: , Vice Mayor Harris: Commissioner Welsh: Commissioner Liebman: Commissioner Gil: Yea Yea Yea Yea Yea Page 2 of 2 Agenda Item No:1 City Commission Agenda Item Report Meeting Date: January 3, 2019 Submitted by: Steven Kulick Submitting Department: Finance Department Item Type: Resolution Agenda Section: Subject: A Resolution authorizing the City Manager to renew the City's Microsoft 365 license software for one-year from SHI International Corp., an authorized contractor for Microsoft, through a piggyback agreement with the State of Florida Contract No. 43230000-15-02. 3/5 (City Manager-Finance) Suggested Action: Attachments: CM Memo Office 365 RENEWAL Software 12.7.18.doc Resolution_lyr Lie. Renewal Office_365_12.7.18 (l).docx SHI Quote RENEWAL-16194409.pdf SHI ADD TO RENEWAL Quote-16362669.pdf SHI POLICE Quote-16182844.pdf ResNo227-16-14782.pdf Soutm Miami THE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM To: From: Date: The Honorable Mayor & Members of the City Commission Steven Alexander, City Manager January 3, 2019 Subject: Background: A Resolution authorizing the City Manager to renew the Cit/s Microsoft 365 license software for one-year from SHI International Corp., an authorized contractor for Microsoft, through a piggyback agreement with the State of Florida Contract No. 43230000-15-02. Microsoft Office 365 is a web-based computing services system that is hosted in the "cloud" and resides off-premises instead of residing on-premises within a City server. Microsoft Office 365 provides user the latest version of Mail, Calendar, Contacts, Word, Excel, PowerPoint, Storage, and allows installation rights up to 15 devices per user. It can be accessed securely by City personnel virtually anywhere from various devices that include desktops, laptops, tablets and smartphones with an internet connection. The license renewal purchase will be made through a piggyback agreement with SHI International Corp. an authorized contractor for Microsoft, through a State of Florida agreement "Licensing Solutions Providers of Microsoft Software and Services" Contract No. 43230000-15-02. The three-year piggyback agreement with SHI International was previously approved under the authority of Resolution 227-16-14782 dated November 15, 2016. The cost for the one-year license renewal for the City and Police is $39,435.86. The current licensing agreement with SHI expires December 2019. Therefore, a replacement agreement will be required for subsequent Microsoft 365 licenses. Account:The expenditure of $39,435.86 shall be charged to the Administration, Maintenance Internet account number 001-1340-513-4634, which has a balance of $89,594.76 before this request was made. Attachments:Resolution SHI CITY Renewal & Add-on Quote SHI POLICE RENEWAL QUOTE Resolution No. 227-16-14782 Pricing Proposal Quotation#: 16194409 Created On: 10/31/2018 Valid Until: 12/31/2018 City of South Miami Steven Kulick 6130 Sunset Drive Police Dept, 2nd Fir Miami, Fl 33143 United States Phone: 305/663-6339 Fax: Email: skulick@southmiamifl.gov Sr. Inside Account Exectuive Btyan Hunt 290 Davidson Ave Somerset. NJ 08873 Phone: 732-652-7651 Fax: 732-564-8224 Email Bryan_Hunt@shi.com All Prices are in US Dollar (USD) Product Qty Your Price Total 1 Microsoft Office 365 (Plan El) - Subscription license (1 month) -1 user - hosted - EA Subscription - All Languages Microsoft - Part#: T6A-00024 38 371.64 32.722.32 Microsoft Office 365 (Plan E3) - Subscription license -1 user - hosted - EA Subscription - All Languages Microsoft - Part#: AAA-10842 60 3203.16 312.189.60 3 Microsoft Core GAL Bridge for Office 365 - Subscription license (1 month) -1 user Platform - EA Subscription - All Languages Microsoft - Part#: AAA-12415 98 318.36 31.799.28 4 Windows Enterprise - Upgrade & software assurance -1 license - Platform Enterprise - All Languages Microsoft - Part#: KV3-00356 25 340.64 Total 31.016.00 317.727.20 The Products offered under this proposal are resold in accordance with the SHI Online Customer Resale Terms and Conditions. unless a separate resale agreement exists between SHI and the Customer. Pricing Proposal Quotation#; 16362669 Created On: 12/6/2018 Valid Until: 1/5/2019 City of South Miami Steve Kulick 6130 Sunset Drive Police Dept, 2nd Fir Miami, PI 33143 United States Phone: 305/663-6339 Fax: Email: skulick@southmiamifl.gov Sr. Inside Account Exectuive Bryan Hunt 290 Davidson Ave Somerset, NJ 08873 Phone: 732-652-7651 Fax: 732-564-8224 Email: Bryan_Hunt@shi.com All Prices are in US Dollar (USD) Product Qty Your Price Total Microsoft Windows Virtual Desktop Access - Subscription license -1 device Select, Select Plus, EES - Win - All Languages Microsoft - Part#: 4ZF-00019 37 S87.24 53,227.88 Windows Enterprise - Upgrade & software assurance -1 license - Platform Enterprise - All Languages Microsoft - Part#: KV3-00356 36 586.10 53,099.60 Additional Comments Total 56,327.48 Thank you for choosing SHI Intemational Corp! The pricing offered on this quote proposal is valid through the expiration date set above. To ensure the best level of service, please provide End User Name, Phone Number, Email Address and applicable Contract Number when submitting a Purchase Order. SHI International Corp. is 100% Minority Owned, Woman Owned Business. TAX ID# 22-3009648; DUNS# 61-1429481; OCR# 61-243957G; CAGE 1HTFO The Products offered under this proposal are resold in accordance with the SHI Online Customer Resale Terms and Conditions. unless a separate resale agreement exists between SHI and the Customer. Pricing Proposal Quotation#; 16182844 Created On: 10/30/2018 Valid Until: 12/28/2018 City of South Miami Steve Kulick 6130 Sunset Drive Police Dept, 2nd Fir Miami. PI 33143 United States Ptione: 305/663-6339 Fax: Email: skulick@southmiamifl.gov Sr. Inside Account Exectuive Bryan Hunt 290 Davidson Ave Somerset. NJ 08873 Phone; 732-652-7651 Fax: 732-564-8224 Email: Bryan_Hunt@shi.com All Prices are in US Dollar (USD) Product Qty Your Price Total Microsoft Office 365 (Plan G3) - Subscription license (1 month) -1 user - hosted n GOV - EA Subscription. Government Community Cloud - All Languages Microsoft - Part#: AAA-11894 Contract Name: Licensing Solutions Providers (LSP) of Microsoft Software and Services Contract#: 43230000-15-02 Coverage Term: 12/20/2018 - 12/31/2019 50 3203.16 310,158.00 Microsoft Core CAL Bridge for Office 365 - Subscription license (1 month) -1 user Platform - EA Subscription - All Languages Microsoft - Part#: AAA-12415 Contract Name: Licensing Solutions Providers (LSP) of Microsoft Software and Services Contract #: 43230000-15-02 Coverage Term: 12/20/2018 - 12/31/2019 50 318.36 3918.00 Windows Enterprise - Upgrade & software assurance -1 license - Platform Enterprise - All Languages Microsoft - Part#: KV3-00356 50 386.10 34,305.00 Total 315,381.00 Additional Comments Thank you for choosing SHI International Corp! The pricing offered on this quote proposal is valid through the expiration date set above. To ensure the best level of service, please provide End User Name, Phone Number, Email Address and applicable Contract Number when submitting a Purchase Order. SHI International Corp. is 100% Minority Owned, Woman Owned Business. TAX ID# 22-3009648; DUNS# 61-1429481; OCR# 61-243957G; CAGE 1HTFO The Products offered under this proposal are resold in accordance with the SHI Online Customer Resale Terms and Conditions. unless a separate resale agreement exists between SHI and the Customer RESOLUTION NO: 227-16-14782 A Resolution authorizing the City Manager to purchase Microsoft 365 software and enter Into a licensing agreement with SHI International Corp., an authorized contractor for Microsoft, through a piggyback with the State of Florida Contract No. 43230000-15-02. WHEREAS, the City is continually researching ways and methods to ensure the City's IT infrastructure provides an efficient, reliable and secure platform for our file software and related file storage; and WHEREAS, Microsoft 365 is a web-based computing services system that is hosted in the "cloud" and resides off-premises instead of residing on-premises within a City server; and WHEREAS, Microsoft 365 provides information storage, software and software updates that can be accessed by City personnel virtually anywhere from various devices, laptop, smartphone, or other devices with an internet connection; and WHEREAS, the web-based feature will free-up valuable server storage space and ultimately eliminate the need to purchase and maintain expensive servers; and WHEREAS, the City will piggyback from a State of Florida Contract No. 43230000- 15-02 with SHI International Corp., an authorized contractor for Microsoft, to enter into licensing agreements with Microsoft for the web-based Microsoft 365 solution; and WHEREAS, the City will initially roll-out Microsoft 365 to twenty-five (25) key City staff members and thereafter roll-out the program in phases to minimize the financial impact within a fiscal year. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE QTY OF SOUTH MIAMI, FLORIDA; Section 1. The City Manager is authorized to purchase Microsoft 365 software and enter into a licensing agreement with SHI International Corp., an authorized contractor for Microsoft, through a piggyback agreement with the State of Florida Contract No. 43230000-15-02 for an amount not to exceed $22,400. Section 2. Severabllity. If any section, clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding shall not affect the validity of the remaining portions of this resolution. Section 3. Effective Date: This resolution shall take effect immediately upon enactment. Page 1 of2 Res. No. 227-16-14782 PASSED AND ADOPTED thislj. day of November. 2016 ATTEST: CITY CLER APPROVED: MAYO lOVEDAS^FORT . â– GALITY Nm EXECOTION READ AN THEREO TTORNEY COMMISSION VOTE: 5-0 Mayor Stoddard: yea Vice Mayor Welsh: Yea Commissioner Harris: Yea Commissioner Liebman: Yea Commissioner Edmond: Yea Page 2 of2 10