7Agenda Item No:7.
City Commission Agenda Item Report
Meeting Date: February 5, 2019
Submitted by: Quentin Pough
Submitting Department: Parks & Recreation
Item Type: Resolution
Agenda Section:
Subject:
A Resolution authorizing the City Manager to negotiate and to enter into a contract with Cunano Builders
Corporation for a new fence system and observation platform at Brewer Park. 3/5 (City Manager-Parks &
Recreation)
Suggested Action:
Attachments:
REVISED MEMO (2.5.19)-Brewer Park Fence.doc
Memo-Brewer Park Fence.doc
Reso-Brewer Park Fence.docx
Pre bid Sign in Sheet RFP PR2018-27 12.5.18.pdf
Bid Opening Brewer Park Perimeter Fence System 12.20.18.pdf
CUNANO RFP #PR2018-27 BREWER PARK PERIMETER FENCE SYSTEM.pdf
Proposal Summary PERIMETER FENCE AT BREWER PARK RFP PR2018-27 12.20.18.pdf
DEMAND STAR RFP PR2018-27 12.20.18.pdf
Ad for RFP #PR2018-27.pdf
Sun Biz Cunano Builders 12.20.18.pdf
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CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO:The Honorable Mayor & Members of the City Commission
FROM:Steven Alexander, City Manager
Via: Quentin Pough, Director of Parks & Recreation
DATE:February 5, 2019
SUBJECT:A Resolution authorizing the City Manager to negotiate and to enter into a
contract with Cunano Builders Corporation for a new fence system and
observation platform at Brewer Park.
ACTION:The above subject/title was deferred at the last City Commission meeting
held on Tuesday, January 15, 2019.
SUMMARY:The proposed commercial aluminum fence and concrete observation
deck/platform was competitively bid to cost $32,850. The City Commission
has considered this item as part of the Parks Master Plan and continued its
support for the project by budgeting $50,000 in the Adopted Capital
Improvement Program budget for fiscal year 2018-2019. Even though the
Commission was on the record as being willing to spend up to $50,000 for
this project, the successful bid was substantially less than budgeted.
The price as bid includes increasing the existing fence system from
approximately 475’ to 500’ linear feet in addition to reconstructing the
existing fence. Also, a new safety gate on the southwest corner of the tennis
court, and new concrete observation platform will be built within the same
bid price. Clearly this is an executable contract with a great amount of value
for the City.
MAINTENANCE COST:Although the proposed new aluminum fence will cost more to install than
maintaining and retaining the existing wooden version, we must consider
not only the materials and labor for upgrading the existing fence system, but
also the necessary upkeep and future cost involved in maintaining an
increasingly aging wooden fence over its lifetime. Such maintenence is
expected to entail cutting and replacing boards and pickets, pressure
washing, staining, painting, replacing hardware, and addressing rot and
insect damage, just to name a few. Furthermore, additional man-hours and
material expenses are required to attach a bottom safety rail, build a new
safety gate, and extend the existing wood fence system by 25’ linear feet.
Saving funds in the short term by retrofitting the existing fence system will
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CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
result in a fence which is not congruous with the other upgrades and
improvements to the park and we will likely revisit this project within 12- to
24-months from any retrofitting of the current version.
In summary, exposed wood in Florida simply requires a lot of maintenance,
and that maintenance can be exhausting, expensive, and very inefficient for
the City’s Park and Recreation Department.
ALUMINUM BENEFITS:A commercial aluminum fence will require little to no maintenance – an
invaluable trait to the Park and Recreation Department. It is resistant to rot
and pest infestation. It is extremely durable and is particular resistant to
corrosion. The new fence will be installed and warranted by a professional
company under an enforceable contract. Unlike the current wood fence
post upgrades, the proposed fence is safe, stylish, attractive, and a
harmonious system. Moreover, it’s also great for keeping large exotic
iguanas from entering and basking in the children’s play area, as well as
protecting unattended children who wander toward the canal.
SAFETY:The current bottom horizontal wood board of the fence adjacent to the
canal, is unsafely high above grade (approximately 2 ft. in some areas), and a
small child can crawl beneath if not closely monitored by an adult. Installing
a lower bottom horizontal wooden rail may resolve this issue; however, it
won’t prevent the ingress of large male spiny-tailed iguanas from entering
and basking in the children’s play area that currently plague this structure
and the entire park. Visitors frequently complain about the burrows found
in the playground surfacing left by the invading iguanas. Staff believes the
proposed commercial fence system would reduce the readily available entry
point and therefore limit the iguanas likelihood from hanging out at the
park, as well as eliminate potential entrapments of children heads and
various projections, sharp points, corners, and edges within the existing
fence system.
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CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
INVEST IN OUR PARKS:A wood fence is not meant to last forever and the current fence has
surpassed its economic and practical lifespan and requires a major update in
style. The existing fence gives a false sense of security and detracts value
from the park. Furthermore, this fence is one of the first things visitors see
when looking at the park and comes short of the safe, efficient and beautiful
standards we are trying to set.
Recent improvements at the park include installation of a new pre-school
playground, swings, and sun protective shade cover; resurfaced tennis
courts, windscreens with the new city logo and a tennis perimeter fence;
new native trees and a drinking water fountain. Future projects include
replacing the existing playground mulch with poured-in-place rubber mulch
surfacing at Brewer Park.
The City has made great progress towards upgrading and beautifying its park
system over the past few years. A clean, new fence system was highlighted
and recommended in the City’s Parks Master Plan for Brewer Park. Again, if
we do not proactively address the fence now, we will likely revisit this
project 12- to 24-months from now.
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CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO:The Honorable Mayor & Members of the City Commission
FROM:Steven Alexander, City Manager
Via: Quentin Pough, Director of Parks & Recreation
DATE:January 15, 2019
SUBJECT:A Resolution authorizing the City Manager to negotiate and to enter into
a contract with Cunano Builders Corporation for a new fence system and
observation platform at Brewer Park.
BACKGROUND:The city’s Parks and Recreation Department desires to install a new
commercial, aluminum 3-rail flat-top fence system (approximately 500
LF) and observation platform/deck made of concrete slab on grade
(approximately 288 SF) at Brewer Park.
The proposed improvements will replace the existing wooden fence and
platform located on the south and west end as well as the fence located
within the park’s limited off-street parking area. The proposed fence
system is affordable, durable, attractive, and will withstand reasonable
weather conditions. Illustrated below is a snapshot of the new fence
system.
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CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
Both the existing wooden fence system and observation platform are in
gross disrepair and require maintenance continuously. Moreover, the
bottom horizontal wood beam of the fence along the canal is high above
grade, and a small child can crawl beneath if not monitored by an adult.
The awarded contractor is responsible for furnishing all goods, materials,
supplies and services, including but not limited to securing permits,
construction, labor, dumpster(s), disposal of materials, and cost of
machinery, tools, transportation, equipment rental, root pruning, and
coordination with any utility companies (i.e. power, gas, water).
The city received seven (7) formal proposals in response to Request for
Proposal (“RFP”) #PR2018-27. Staff recommends entering into a contract
with Cunano Builders Corporation based upon past related work
experience with the city, qualifications, project price, and compliance
with the terms of the RFP.
VENDORS &
BID AMOUNT:Please find below a breakdown of all submitted proposals/bids.
VENDORS BID AMOUNT
Cunano Builders Corporation $32,850
TECHGROUPONE,INC $47.803.68
TROPIC FENCE,INC $49,150
C&ICONSTRUCTION AND DESIGN,INC $57,100
DAYCOVEN CONSTRUCTION,LLC $58,506
INTERSTATE CONSTRUCTION,LLC $63,250
LEED CONSTRUCTION GROUP $69,850
BUDGET FUNDS:The City’s Adopted Capital Improvement Program Budget for FY 2019 is
$50,000 for fence replacement at Brewer Park.
EXPENSE:Proposal/contract amount shall not to exceed $32,850.
To account for any unknown factors that may arise, a $5,000 contingency
over the proposal of $32,850 is requested. The vendor, however, will only
receive a purchase order in the amount of $32,850.
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CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
FUND &
ACCOUNT:The total expenditure shall be charged to Parks & Recreation Capital
Improvement, account number 301-2000-572-6450, which has a balance
of $1,250,557 before this request was made.
ATTACHMENTS:Resolution
Pre-Bid Conference Sign-In Sheet
Bid Opening Report
Proposal: Cunano Builders Corporation
Proposal Summary
Demand Star Results
RFP Advertisement
SunBiz: Cunano Builders Corporation
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RESOLUTION NO.: _______________1
2
A Resolution authorizing the City Manager to negotiate and to enter into a contract with 3
Cunano Builders Corporation for a new fence system and observation platform at Brewer 4
Park.5
6
WHEREAS, the city’s Parks and Recreation Department desires to install a new commercial, 7
aluminum 3-rail flat-top fence system (approximately 500 LF) and observation platform/deck made 8
of concrete slab on grade (approximately 288 SF) at Brewer Park; and9
10
WHEREAS, the proposed improvements will replace the existing aged wooden fence and 11
platform located on the south and west end as well as the fence located within the park’s limited 12
off-street parking area. The proposed fence system is affordable, durable, attractive, and will 13
withstand reasonable weather conditions; and14
15
WHEREAS, the city received seven (7) proposals in response to Request for Proposal (“RFP”) 16
#PR2018-27. Staff recommends entering into a contract with Cunano Builders Corporation based 17
upon past related work experience with the city, qualifications, project price, and compliance with 18
the terms of the RFP; and19
20
WHEREAS, the proposal/contract amount shall not to exceed $32,850. 21
22
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY 23
OF SOUTH MIAMI, FLORIDA THAT:24
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Section 1:The City Manager is authorized to negotiate and to enter into a contract with 26
Cunano Builders Corporation for a new commercial, aluminum fence system and concrete 27
observation platform at Brewer Park for an amount not to exceed $32,850. The total expenditure 28
shall be charged to the Parks and Recreation Capital Improvement account number 301-2000-572-29
6450, which has a balance of $1,250,557 before this request was made.30
31
Section 2:The City Manager is also authorized to expend an amount of $5,000 over the 32
proposal/contract amount of $32,850 to account for any unknown factors that may arise. 33
34
Section 3:If any section clause, sentence, or phrase of this resolution is for any reason held 35
invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the 36
validity of the remaining portions of this resolution.37
38
Section 4: This resolution shall become effective immediately upon adoption.39
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PASSED AND ADOPTED this _______ day of _______________, 2019.41
42
ATTEST:APPROVED:43
44
_____________________________________________________45
CITY CLERK MAYOR46
47
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READ AND APPROVED AS TO FORM COMMISSION VOTE:48
LANGUAGE, LEGALITY AND EXECUTION Mayor Stoddard49
THEREOF Vice Mayor Harris50
Commissioner Gil51
____________________________Commissioner Liebman 52
CITY ATTORNEY Commissioner Welsh53
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Bidder Bid Price
Bid
Package
(1 Org; 3
Copies; 1
Digital)
Bid Form Bidder
Qualif.Ref.List of
Subs'
Non Coll.
Affidavit
Public Entity
Crimes and
Conflicts of
Interest
Drug free
Workplace
OSHA
Stds
Fed.
State
Listings
Related
Party
Presentation
Dec
(1)
Proof of
Ins
Signed
Contract
with
Original
Sun Biz
CUNANO $32,850.00 X X X X X X X X X X X X X X
TECHGROUP
ONE $47,803.68 X X X X X X X X X X X X X X
TROPIC
FENCE $49,150.00 X X X X X X X X X X X X N/A N/A
C & I CONST.
& DESIGN $57,100.00 X X X X N/A X X X X X X X X N/A
DAYCOVEN $58,506.00 X X X X X X X X X X X X X X
INTERSTATE
CONST.$63,250.00 X X X X X X X X X X X X X X
LEED $69,850.00 X X X X X X X X X X X X N/A X
(1) Condition of Award
PERIMERTER FENCE AT BREWER PARK RFP #PR2018-27
NOTE: RESULTS ARE NOT FINAL UNTIL AN AWARD RECOMMENDTION BY THE CITY MANAGER
82
Member Name City of South Miami
Bid Number
RFP-RFP #PR2018-27-0-
2018/SK
Bid Name
BREWER PARK PERIMETER
FENCE SYSTEM
10 Planholder(s) found.
377 NOTIFIED
Supplier Name Address 1 City State Zip Phone Attributes
1. Hispanic Owned
2. Woman Owned
ConstructConnect 3825 Edwards Rd Cincinnati OH 45209 8772271680
Construction Journal, Ltd. 400 SW 7th Street Stuart FL 34994 8007855165
Daycoven Constructions LLC 13035 SW 132 Avenue Miami FL 33186 3052354340
Dodge Data 4300 Beltway Place, Ste 150 Arlington TX 76018 4133767032
Interstate Construction, LLC. 2501 SW 160th Ave Miramar FL 33027 7542082525
Purchasing Consulting LLC 7601 SW 145 Ave Miami FL 33183 8888133544
Rogar Management & Consulting of
FL LLC 12011 sw 129th ct #5 miami FL 33186 7865731872
TechGroupOne, Inc 304 Indian Trace #641 Weston FL 33026 3055173040
1. Small Business
2. Woman Owned
33069 9549781250
FL 33126 3056630322
Tropic Fence Inc. 1864 N.W. 21st Street
Pompano
Beach FL
3 Document(s) found for this bid
ABC Construction, Inc. 7215 N.W. 7th Street Miami
83
MIAMI DAILY BUSINESS REVIEW
Published Daily except Saturday, Sunday and
Legal Holidays
Miami, Miami-Dade County, Florida
STATE OF FLORIDA
COUNTY OF MIAMI-DADE:
Before the undersigned authority personally appeared
GUILLERMO GARCIA, who on oath says that he or she is the
DIRECTOR OF OPERATIONS, Legal Notices of the Miami Daily
Business Review f/k/a Miami Review, a daily (except
Saturday, Sunday and Legal Holidays) newspaper,
published at Miami in Miami-Dade County, Florida; that the
attached copy of advertisement, being a Legal Advertisement
of Notice in the matter of
CITY OF SOUTH MIAMI - RFP #PR2018-27
In the XXXX Court,
was published in said newspaper in the issues of
11/20/2018
Affiant further says that the said Miami Daily Business
Review is a newspaper published at Miami, in said Miami-Dad
e County, Florida and that the said newspaper has
heretofore been continuously published in said Miami-Dade
County, Florida each day (except Saturday, Sunday and
Legal Holidays) and has been entered as second class mail
matter at the post office in Miami in said Miami-Dade County,
Florida, for a period of one year next preceding the first
publication of the attached copy of advertisement; and affiant
further says that he or she has neither paid nor promised any
person, firm or corporation any discount, rebate, commission
or refund for the purpose of securing this advertisement for
publication in the said newspaper.
RFiR
2018 AT 10 AM
The ri^e^f^seated proposafeln res^nse to
iPll^fr-27 'Wiwr paifc^'Birtroelw 1^^
Soltcltatloii fe to the savii«
I to this SoBcitaJi^ ob^h the
ubscribed before me this
OVEMBE
Sworn to
20 day
(SEAL)
GUILLERMO GARCIA personally known to me
NkengaAi'faynei'SMC
GityCletkCIW of South Miamt
. i8-48/WMW3ffi4»M
11/20.
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