5Agenda Item No:5.
City Commission Agenda Item Report
Meeting Date: February 5, 2019
Submitted by: Quentin Pough
Submitting Department: Parks & Recreation
Item Type: Resolution
Agenda Section:
Subject:
A Resolution authorizing the City Manager to permit South Miami Black Cultural Affairs Foundation to hold its
annual Unity Parade and Festival on Saturday, February 16, 2019, and to waive applicable special event fees
and insurance requirements. 3/5 (City Manager-Parks & Recreation)
Suggested Action:
Attachments:
MEMO-Unity Parade & Festival 2019.doc
Resolution-Unity Parade & Festival 2019.docx
Unity Parade & Festival Application.pdf
Unity Parade - Cost Estimates.pdf
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CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO:The Honorable Mayor & Members of the City Commission
FROM:Steven Alexander, City Manager
Via: Quentin Pough, Director of Parks & Recreation
DATE:February 5, 2019
SUBJECT:A Resolution authorizing the City Manager to permit South Miami Black
Cultural Affairs Foundation to hold its annual Unity Parade and Festival on
Saturday, February 16, 2019 and to waive applicable special event fees.
BACKGROUND:In observance of Black History Month, the South Miami Black Cultural Affairs
Foundation (“the applicant”) has requested to host its annual Unity Parade
and Festival on Saturday, February 16, 2019 from 9:00 a.m. to 5:00 p.m.
The parade will be staged along Sunset Drive from 62
nd Avenue to South
Dixie Highway, travel north on SW 59
th Pl. to SW 64 St. to SW 57th Ct. and
end at Murray Park where the festival will be held. The parade will include
various marching bands, sorority and fraternity alumni groups, schools,
businesses, athletic associations and church groups.
According to the applicant, the festival will highlight efforts of local residents’
contributions and accomplishments through music and arts. The festival is
free and open to the public.
Upon approval of this event, the applicant must pay all applicable City event
service fees ten (10) business days prior to scheduled start date and provide
the City with the required Certificate of Liability Insurance that complies with
the City’s standard insurance requirements, including naming the City of
South Miami as an additional insured prior to the event.
The applicant has completed the special event application and is requesting
to waive special event fees in the amount of $9,072.25, as illustrated in the
table below.
APPLICABLE EVENT FEES AMOUNT
SPECIAL EVENT FEES ($60 APPLICATION,$100 ADMINISTRATIVE
&$500REFUNDABLE SECURITY DEPOSIT)$660
PARKS AND RECREATION (2 STAFF &STAGE)$1,190
POLICE DEPARTMENT FEES $4,120
59 PARKING METERS X $25 $175
PUBLIC WORKS $820
STREET CLOSURE &MOT $2,107.25
TOTAL $9,072.25
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CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
ATTACHMENTS:Resolution
Special Event Application
Special Event Cost Estimates
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RESOLUTION NO. ____________________________1
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A Resolution authorizing the City Manager to permit South Miami Black Cultural Affairs 3
Foundation to hold its annual Unity Parade and Festival on Saturday, February 16, 2019, 4
and to waive applicable special event fees.5
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WHEREAS, the South Miami Black Cultural Affairs Foundation (“the applicant”) has 7
requested to host its annual Unity Parade and Festival on Saturday, February 16, 2019 from 9:00 8
a.m. to 5:00 p.m.; and9
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WHEREAS, the parade will be staged along Sunset Drive from 62nd Avenue to South Dixie 11
Highway, travel north on SW 59th Pl. to SW 64 St. to SW 57th Ct. and end at Murray Park where the 12
festival will be held; and13
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WHEREAS, according to the applicant, the festival will highlight efforts of local residents’ 15
contributions and accomplishments through music and arts. The festival is free and open to the 16
public; and17
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WHEREAS, the applicant has completed the special event application and is requesting to 19
waive all applicable special event fees in the amount of $9,072.25.20
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NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY 32
OF SOUTH MIAMI, FLORIDA:33
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Section 1. The City Manager is herby authorized to permit the South Miami Black Cultural 35
Affairs Foundation to host its annual Unity Parade and Festival to be held on Saturday, February 36
16, 2019 from 9:00 a.m. to 5:00 p.m.37
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Section 2. The City Manager is hereby authorized to waive all applicable special event 39
fees in the amount of $9,072.25. 40
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Section 3. If any section clause, sentence, or phrase of this resolution is for any reason 42
held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect 43
the validity of the remaining portions of this resolution.44
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Section 4. This resolution shall become effective immediately upon adoption by vote of 46
the City Commission.47
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APPLICABLE EVENT FEES AMOUNT
SPECIAL EVENT FEES ($60APPLICATION,$100
ADMINISTRATIVE &$500REFUNDABLE SECURITY DEPOSIT)$660
PARKS AND RECREATION (2STAFF &STAGE)$1,190
POLICE DEPARTMENT FEES $4,120
59PARKING METERS X$25 $175
PUBLIC WORKS $820
STREET CLOSURE &MOT $2,107.25
TOTAL $9,072.25
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PASSED AND ADOPTED this ____ day of _____________, 2019.50
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ATTEST:APPROVED:52
____________________________________________________53
CITY CLERK MAYOR54
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READ AND APPROVED AS TO FORM,COMMISSION VOTE:56
LANGUAGE, LEGALITY AND Mayor Stoddard:57
EXECUTION THEREOF Vice Mayor Harris: 58
Commissioner Gil:59
Commissioner Liebman:60
_____________________________Commissioner Welsh:61
CITY ATTORNEY 62
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