4Agenda Item No:4.
City Commission Agenda Item Report
Meeting Date: February 5, 2019
Submitted by: Aurelio Carmenates
Submitting Department: Public Works & Engineering
Item Type: Resolution
Agenda Section:
Subject:
A Resolution authorizing the City Manager to negotiate and enter into a contract with Calvin, Giordano &
Associates, Inc. to prepare a Monitoring Assessment Plan as part of the Florida Department of Environmental
Services (FDEP) National Pollutant Discharge Elimination (NPDES) Program requirements. 3/5 (City
Manager-Public Works & Engineering)
Suggested Action:
Attachments:
Memo for NPDES Assessment Plan rev.docx
Reso for NPDES Assessment Plan rev.docx
FDEP E-mail Request for Monitoring Assessment Plan.pdf
Request for Services to provide NPDES Assessment Plan.pdf
18-2590 South Miami FDEP NPDES (signed CG).pdf
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CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO:The Honorable Mayor & Members of the City Commission
FROM:Steven Alexander, City Manager
DATE:February 5, 2019
SUBJECT:A Resolution authorizing the City Manager to negotiate and enter into a contract with
Calvin, Giordano & Associates, Inc. to prepare a Monitoring Assessment Plan as part of
the Florida Department of Environmental Services (FDEP) National Pollutant Discharge
Elimination (NPDES) Program requirements.
BACKGROUND:The Florida Department of Environmental Services (FDEP) National Pollutant
Discharge Elimination (NPDES) Program requires for the annual reporting period that
every Co-Permittee submit a Monitoring Assessment Plan. The City staff contacted
other municipalities in an effort to piggyback to an existing contract but since these
services are specific in nature the procurement process was not competitively bid and
the City had to request for professional services. Calvin, Giordano & Associates, will
provide project management and coordination, review major FDEP outfalls, identify
potential water quality problem, measure effectiveness of stormwater pollution
reduction practices, conduct Map and Land Use review, Coordinate with GIS on
required maps and prepare ArcMap document as well as coordinate with Miami-Dade
County on obtaining water quality and compliance data.
The City received quotes between November 2018 and January 2019 for services to
prepare a Monitoring Assessment Plan. Pursuant to its review, it was determined that
Calvin, Giordano & Associates, Inc., provided the most cost effective and
comprehensive proposal. Below are the top proposals received:
Paving Repair Contractors Bid Price
Calvin, Giordano &Associates, Inc.$9,350.00
EAC Consulting, Inc $22,000.50
SRS Engineering No expertise
A contingency amount of $1,500 will be included over the proposal amount of $9,350
to address for unknown factors that may arise during the preparation of the
Assessment Plan.
AMOUNT:Amount not to exceed $10,850.
FUND &ACCOUNT:The expenditure shall be charged $10,850 to the to the Capital Improvement
Program Fund account number 111-1730-541-3450, which has a balance of
$127,985.43 prior to this request.
ATTACHMENTS:Resolution
FDEP E-mail Request for Monitoring Assessment Plan
Request for Services
Calvin, Giordano & Associates, Inc. Proposal
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RESOLUTION NO.:______________________1
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A Resolution authorizing the City Manager to negotiate and enter into a contract with Calvin, 3
Giordano & Associates, Inc. to prepare a Monitoring Assessment Plan as part of the Florida 4
Department of Environmental Services (FDEP) National Pollutant Discharge Elimination (NPDES) 5
Program requirements. 6
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WHEREAS,the Mayor and City Commission wish to adhere to the requirements of the Florida Department 8
of Environmental Services (FDEP) National Pollutant Discharge Elimination System (NPDES); and 9
WHEREAS,Florida Department of Environmental Services (FDEP) requires every Co-Permittee to submit a 10
Monitoring Assessment Plan to the Florida Department of Environmental Protection (FDEP); and11
WHEREAS,Calvin, Giordano & Associates, Inc., submitted a proposal to develop a Monitoring Assessment 12
Plan; and13
WHEREAS, the scope of services, staff allocation and man-hours were negotiated; and14
WHEREAS,the amount of $9,350was found to be comprehensive and cost effective in its design approach; 15
and16
WHEREAS,the City desires to provide a contingency of $1,500 over the proposal amount for unknown 17
factors that may arise during the Assessment Plan preparation; and18
WHEREAS, the Mayor and City Commission desire to authorize the City Manager to negotiate and enter 19
into a contract with Calvin, Giordano & Associates, Inc. to prepare a Monitoring Assessment Plan as part of the 20
Florida Department of Environmental Services (FDEP) National Pollutant Discharge Elimination (NPDES) Program 21
requirements for a total amount not to exceed $9,350 and he is authorized to expend up to $1,500 for unforeseen 22
conditions.23
WHEREAS, the expense for this service shall be charged to the Capital Improvement Fund Account 111-24
1730-541-3450 with a balance of $ 127,985.43 prior to this request.25
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NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH 27
MIAMI, FLORIDA THAT:28
Section 1.The City Manager is authorized to negotiate and enter into a contract with Calvin, Giordano & 29
Associates, Inc. to prepare a Monitoring Assessment Plan as part of the Florida Department of Environmental 30
Services (FDEP) National Pollutant Discharge Elimination (NPDES) Program requirements for a total amount not to 31
exceed $9,350 and he is authorized to expend up to $1,500 for unforeseen conditions. The expenditure shall be 32
charged to the Capital Improvement Program Fund account number 111-1730-541-3450, which has a balance of 33
$127,985.43 before this request was made.34
Section 2:Severability.If any section, clause, sentence, or phrase of this resolution is for any reason held 35
invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the 36
remaining portions of this resolution. 37
38
Section 3: Effective Date:This resolution shall be effective immediately upon the time of its adoption. 39
40
41
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PASSED AND ADOPTED this _____ day of_______________, 2019. 42
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ATTEST: APPROVED: 44
45
___________________________________________46
City Clerk Mayor47
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READ AND APPROVED AS TO FORM COMMISSION VOTE: 49
LANGUAGE, LEGALITY AND EXECUTION Mayor Stoddard: 50
THEREOF Vice Mayor Harris:51
Commissioner Welsh:52
___________________________Commissioner Liebman: 53
City Attorney Commissioner Gil:54
55
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Payne,Nkenga
From:Shari Kamali
Sent:Wednesday,August 29,2018 4:02 PM
To:Aurelio Carmenates
Cc:Gomez,Nelson
Subject:FW: Miami-Dade County NPDES Permit Requirement - Monitoring Assessment Plan
Attachments:Assessment Plan Template;MiamiDade_Cycle4
_NPDES_FINALPermit_Pages__Reg_Assessment__Program_Requirements.pdf
fyi
Best regards,
Shari Kamali
Deputy City Manager
City ofSouth Miami
Office:305-663-6319
From:"Muthiah P.E.,Mallika (RER)n <Mallika.MuthiahP.E@miamidade.gov>
Date:Wednesday,August 8,2018 at 1:06 PM
To:"aazicri@cityofhomestead.com"<aazicri@citvofhomestead.com>,"acardelle@balharbourfl.gov"
<acardelle@balharbourfl.gov>,"ACaruso@craigasmith.com"<ACaruso@craigasmith.com>,
"agonzalez@nbvillage.com"<agonzalez@nbvillage.com>,Airia Austin <aaustin@opalockafl.gov>,
"alevine@cityofaventura.com"<alevine@citvofaventura.com>,"alexdiaz@goldenbeach.us"
<alexdiaz@goldenbeach.us>,"Alfonso F.Blanco"<alfonso.blanco@dot.state.fl.us>f Alicia Verea-Feria
<Alicia.Verea-Feria@tetratech.com>,Anthony Mihalko <amihalko@citvofaventura.com>,
"aquintero@cutlerbay-fl.gov"<aquintero@cutlerbav-fl.gov>,"asanroman@cityofhomestead.com"
<asanroman@citvofhomestead.com>,"aviqar@opalockafl.gov"<aviqar@opalockafl.gov>,
"bmartin@virginiagardens-fl.gov"<bmartin@virginiagardens-fl.gov>,Briyonna Joyner
<ioynerb@miamisprings-fl.gov>,"AcostaC@miamilakes-fl.gov"<AcostaC@miamilakes-fl.gov>,Carlos Ribbeck
<cr@ribbeck.co>,"Carlos.Arroyo@citvofdoral.com"<Carlos.Arrovo@citvofdoral.com>,Chris Miranda
<Mirandac@MSVfl.gov>,Christia Alou <villagemanager@villageofelportal.org>,"clerk@balharbourfl.gov"
<clerk@balharbourfl.gov>,"cnoriega@nbvillage.com"<cnoriega@nbvillage.com>,"Patterson,Corrice
[Palmetto Bay]"<cpatterson@palmettobav-fl.gov>,"csr@coralgables.com"<csr@coralgables.com>,David
Galeano <dgaleano@coralgables.com>,"daviss@miamishoresvillage.com"<daviss@miamishoresvillage.com>,
Debra Lima <dlima@sibfl.net>,"dgiordano@cgasolutions.com" <dgiordano@cgasolutions.com>,"Diego M.
Lopez, P.E."<dlopez@nbvillage.com>,Doug Armstrong <darmstrong@bavharborislands-fl.gov>,
"dulce.pantaleon@cityofdoral.com"<dulce.pantaleon@cityofdoral.com>,"eabia@opalockafl.gov"
<eabia@opalockafl.gov>,"esilva@palmettobay-fl.gov"<esilva@palmettobav-fl.gov>,
"edward.roias@cityofdoral.com"<edward.roias@cityofdoral.com>,"egomez@cityofsweetwater.fl.gov"
<egomez@citvofsweetwater.fl.gov>,Elizabeth Wheaton <elizabethwheaton@miamibeachfl.gov>,Elka Linton
<elinton@sibfl.net>,"epino@coralgables.com"<epino@coralgables.com>,"eproto@egscfl.com"
<eproto@egscfl.com>,Eric Carpenter <EricCarpenter@miamibeachfl.gov>,"esanchez@miamigardens-fl.gov"
<esanchez@miamigardens-fl.gov>,"Santiago,Eugenio M.(keybiscayne.fl.gov)"
<esantiago@kevbiscavne.fl.gov>,"esmond.scott@citynmb.com"<esmond.scott@citynmb.com>,
"esoroka@cityofaventura.com"<esoroka@citvofaventura.com>,"eherbello@nbvillage.com"
<eherbello@nbvillage.com>,"fduval@townofsurfsidefl.gov"<fduval@townofsurfsidefl.gov>,Fernando
Rodriguez <femando.rodriguez@citynmb.com>,"giaime@cityofhialeahgardens.com"
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<gjaime@citvofhialeahgardens.com>,"hcabrera@townofmedley.com"<hcabrera@townofmedlev.com>,"ivelasquez@mdxway.com"<ivelasquez@mdxwav.com>,"jacevedo2@coralgables.com"<iacevedo2@coralgables.com>,JamesWolfe<james.wolfe@dot.state.fl.us>,JasmineAndrion<Jasmine.Andrion@dot.state.fl.us>,"ibrea@cityofhomestead.com"<ibrea@citvofhomestead.com>,"icorzo@townofmedley.com"<icorzo@townofmedlev.com>,"iimmvmorales@miamibeachfl.gov"<iimmvmorales@miamibeachfl.gov>,"ilopez@kevbiscayne.fl.gov"<ilopez@kevbiscavne.fl.gov>,"ioelopez@tricountygroup.com"<ioelopez@tricountygroup.com>,"ioldenburg@balharbourfl.gov"<ioldenburg@balharbourfl.gov>,"JorgeGomez,P.E."<Jorge.Gomez@citvofdoral.com>,"JosephS.Kroll"<ikroll@citvofaventura.com>,JosephineSmith<ismith@floridacitvfl.gov>,"isoto@townofmedley.com"<isoto@townofmedlev.com>,"JToledo@mdxway.com"<JToledo@mdxwav.com>,JuanPena<Juanpena@citvofwestmiami.org>,"iudeen.iohnson@citynmb.com"<judeen.iohnson@citynmb.com>,KevinBrown<kebrown@hntb.com>,"kmcdonough@sibfl.net"<kmcdonough@sibfl.net>,"kmckoy@goldenbeach.us"<kmckoy@goldenbeach.us>,"lepperson@goldenbeach.us"<lepperson@goldenbeach.us>,"lgarrido@coralgables.com"<lgarrido@coralgables.com>,"lisa.kloack@citynmb.com"<lisa.kloack@citynmb.com>,"Llanos,Leo(pinecrest-fl.gov)"<llanos@pinecrest-fl.gov>,"lspring@northmiamifl.gov"<lspring@northmiamifl.gov>,"maherdr@cdmsmith.com"<maherdr@cdmsmith.com>,"manuel.vega@dot.state.fl.us"<manuel.vega@dot.state.fl.us>,MargaritaWells<margaritawells@miamibeachfl.gov>,"mfernandez@virginiagardens-fl.gov"<mfernandez@virginiagardens-fl.gov>,MikeGambino<risingwatersconsulting@gmail.com>,MikeGambino<mgambinol@miamigardens-fl.gov>,"mlima@icvps.org"<mlima@icvps.org>,"mpierresaint@sibfl.net"<mpierresaint@sibfl.net>,"mspanioli@pinecrest-fl.gov"<mspanioli@pinecrest-fl.gov>,"nasht@miamisprings-fl.gov"<nasht@miamisprings-fl.gov>,"NicoleG.Tobias"<ntobias@pinecrest-fl.gov>,OwenCarney<ocamev@opalockafl.gov>,PamelaSpringle<pspringle@cutlerbav-fl.gov>,"paquart@craventhompson.com"<paquart@craventhompson.com>,"pwisler@northmiamifl.gov"<pwisler@northmiamifl.gov>,Randy Daniel<rdaniel@bavharborislands-fl.gov>,RandyStokes<rstokes@townofsurfsidefl.gov>,"rcade@northmiamifl.gov"<rcade@northmiamifl.gov>,"rcarrero@nbvillage.com"<rcarrero@nbvillage.com>,"ricardo.salazar@dot.state.fl.us"<ricardo.salazar@dot.state.fl.us>,"rlorenzo@cityofhialeahgardens.com"<rlorenzo@citvofhialeahgardens.com>,RobertWilliamson<rwilliamson@sibfl.net>,"romerot@miamisprings-fl.gov"<romerot@miamisprings-fl.gov>,RoyColey<rovcolev@miamibeachfl.gov>,"rwasson@bayharborislands.net"<rwasson@bayharborislands.net>,"sandriuk@mdxway.com"<sandriuk@mdxwav.com>,SherryAder<sader@citvofhomestead.com>,ShariKamali<SKamali@southmiamifl.gov>,"smorris@sibfl.net"<smorris@sibfl.net>,"snovoa@townofsurfsidefl.gov"<snovoa@townofsurfsidefl.gov>,"StevenJ.Alexander"<SAIexander@southmiamifl.gov>,"tbrown@kevbiscavne.fLgov"<tbrown@kevbiscavne.fl.gov>,"tbyrd@virginiagardens-fl.gov"<tbvrd@virginiagardens-fl.gov>,"thomasds@cdmsmith.com"<thomasds@cdmsmith.com>,TomPositano<tpositano@northmiamifl.gov>,"truiz@miamigardens-fl.gov"<truiz@miamigardens-fl.gov>,"tsmith@nbvillage.com"<tsmith@nbvillage.com>,"VanessaV.Delgado"<delgadov@miamilakes-fl.gov>,"Vgclerk@aol.com"<Vgclerk@aol.com>,VickyPanoff<panoffv@miamisprings-fl.gov>,"village@icvps.org"<village@icvps.org>,"villageclerk@biscavneparkfl.gov"<villageclerk@biscavneparkfl.gov>,"villagemanager@biscayneparkfl.gov"<villagemanager@biscavneparkfl.gov>,"vtorres@cutlerbay-fl.gov"<vtorres@cutlerbav-fl.gov>,"viacobi@villageofelportal.org"<viacobi@villageofelportal.org>,Yolanda Aguilar<YolandaA@citvofwestmiami.org>,YusniekysPalacio<ypalacio@bayharborislands-fl.gov>,"yvega@cutlerbav-fl.gov"<wega@cutlerbav-fl.gov>,YvetteHarrel<vharrell@opalockafl.gov>Cc:MichelleBull<michelle.bull@dep.state.fl.us>,"Blanco-Pape,Marina(RER)"<Marina.Blanco-Pape@miamidade.gov>,"Sweeney,Pamela(RER)"<Pamela.Sweenev@miamidade.gov>,"Avila,Christian(RER)"<Christian.Avila@miamidade.gov>,"Abdelrahman,Omar(RER)"<Omar.Abdelrahman@miamidade.gov>,"White,Randall(RER)"<Randall.White@miamidade.gov>Subject:Miami-DadeCountyNPDESPermitRequirement-MonitoringAssessmentPlan6
Good afternoon all Co-Permittees:
The purpose of this message is to remind our Co-Permittees of the upcoming due date to submit your
"Monitoring Assessment Plan"to the Florida Department of Environmental Protection (FDEP):December 28,
2018 (within 12 months of NPDES permit issuance of 12-29-17).
The Assessment Program requirements language regarding the due date,pursuant to Miami-Dade County's
FINAL MS4 Permit,Section PART V. B.2., is as follows:
Assessment Program Requirements:Each permittee,or permittees operating under a
collaborative assessment program,shall develop and submit an assessment program to the
Department (FDEP)for review and approval within 12 months of permit issuance.Prior to
Department approval,the permittee shall continue to implement their previously approved
monitoring program.If multiple permittees operate under one collaborative assessment program,
the program shall specify which permittees are collaborating on which elements in l.a.through c.
above.The monitoring plan shall be prepared in accordance with the Department's Guidance for
Preparing Stormwater Monitoring Plans as Requiredfor Phase I Municipal Separate Storm Sewer
System (MS4)Permits (most current version).
A document containing Miami-Dade County & Co-Permittees'Cycle 4 NPDES Permit pages pertaining to the
Assessment Program Requirements is attached here. An Assessment Plan Template,provided by FDEP is also
attached for your information.
Ifyou have any specific questions regarding the Assessment Plan for your municipality/agency, please contact
Ms. Michelle Bull (FDEP)at (850) 245-7561.For general questions,please contact me at (305) 372-6921 or
Randall White at (305)372-6406.
Note:This message is sent to over 90 people.Therefore,if you have any specificquestions, please send your
messages only to the intended recipients, and avoid using the "Reply AH"feature.
Thank you.
Matilda
Mallika Muthiah,P.E.
Senior Professional Engineer
Water Management Division
Environmental Resources Management
Miami-Dade County Regulatory &Economic Resources (RER)
701 NW 1st Court,Fifth Floor,Miami,FL 33136
Tel.:305-372-6921
Mallika.Muthiah@miamidade.gov
www.miamidade.gov/environment
Please consider the environment before printing this email.
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Please find below the scope of services to prepare an Assessment Plan based on the FDEP NPDES program
requirements as required for this FY per email dated 8/8/2018 (see attached draft template of
requirements) and provide a cost proposal for these services.
Provide the following services as detailed in the proposal:
1. Evaluate the relationship between changes in water quality and / or stormwater pollutant
loading with the City of South Miami existing stormwater management plan (SWMP)
2. Evaluate the effectiveness of the City of South Miami’s existing SWMP in reducing stormwater
pollutant loadings.
To accomplish the items above it will first require to acquire the following information:
1. Major surface water bodies within the City’s jurisdiction
2. Major outfalls that discharge to surface water bodies
Then, will develop a Phase I MS4 monitoring plan to assess water quality improvements and pollutant
load reductions to include:
1. Potential water quality problem areas through review of land use and the water quality data
from Miami-Dade County
2. Measure of effectiveness of stormwater pollution reduction practices
3. Evaluate pollution loading documentation
4. Conduct map and land use review
5. Coordinate with GIS dept on required maps to be provided in hard copy or GIS shape files
6. Coordinate with Miami-Dade County on obtaining water quality and compliance data.
Finally, prepare a map document to include the following:
a) Major surface water bodies within the City’s jurisdictions
b) ID of all major MS4 outfalls that discharge to surface water bodies, including those discharging
to waters on the FDEP verified list of impaired waters
c) Location of the monitoring / sampling stations
d) Table identifying the monitoring / sampling stations that include latitude/longitude of any in-
lake or in-stream monitoring stations as well as any outfalls and the water of bodies to which they
discharge
e) Table summarizing the land use in acres and percent of the contributing drainage area using
standard land use classifications for any lake or stream
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