2Agenda Item No:2.
City Commission Agenda Item Report
Meeting Date: February 5, 2019
Submitted by: Aurelio Carmenates
Submitting Department: Public Works & Engineering
Item Type: Resolution
Agenda Section:
Subject:
A Resolution authorizing the City Manager to execute a professional service work order to SRS Engineering
Inc., for a Traffic Calming Study along SW 78th Street from SW 62nd Avenue to US#1. 3/5 (City
Manager-Public Works & Engineering)
Suggested Action:
Attachments:
Memo for SRS for Traffic Calming Study for SW 78th ST W of 62 Ave.docx
Reso_for_SRS_for_Traffic_Calming_Study_for_SW_78th_ST_W_of_62_Ave.docx
Res No 060-17-14861 - Professional Services 2017.pdf
SRS Professional Service Agreement.pdf
SRS Cost Prop for Traffic Calming Study SW 78 St from 62 to US1.pdf
Budget Balance 301-1790-519-6450.pdf
Account Balance 301-1790-519-6450.pdf
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CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO:The Honorable Mayor & Members of the City Commission
FROM:Steven Alexander, City Manager
DATE:February 5, 2019
SUBJECT:A Resolution authorizing the City Manager to execute a professional service work
order to SRS Engineering Inc., for a Traffic Calming Study along SW 78
th Street from
SW 62nd Avenue to US#1.
BACKGROUND:The residents of SW 78th Street from SW 62
nd Avenue to US#1 expressed safety
concern with the traffic pattern and speeding vehicles in the streets. The residents
have requested for traffic calming devices to prevent hazardous high speeding
vehicles, accidents, and injuries from occurring in the neighborhood. To improve
these conditions, the City is requesting professional engineering services to provide a
traffic study along SW 78th Street from SW 62nd Avenue to US#1.
As the next City’s rotation list consultant, SRS Engineering Inc., was requested to
provide a proposal for a traffic calming study. On January 10, 2019, SRS Engineering
Inc., submitted a revised traffic impact analysis proposal that is comprehensive and
cost effective for the services requested.
SRS Engineering Inc., is one of four firms selected by Resolution No. 060-17-14861, to
provide professional service agreement for engineering services on as needed basis in
accordance with Florida Statute 287.055, “Consultants Competitive Negotiation Act.
AMOUNT:Amount not to exceed $9,000. Please refer to the consultant contract and fee
schedules
FUND &ACCOUNT:The expenditure shall be charged to the to the Capital Improvement Program Fund
account number 301-1790-519-6450, which has a balance of $1,061,703.18 prior to
this request.
ATTACHMENTS:Resolution
Resolution #060-17-14861
Professional Services Agreement
SRS Engineering Inc., revised proposal letter dated January 10, 2019
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RESOLUTION NO.:______________________1
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A Resolution authorizing the City Manager to negotiate and execute a professional 3
service work order to SRS Engineering Inc., for a Traffic Calming Study along SW 4
78th Street from SW 62nd Avenue to US#1.5
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WHEREAS, the Mayor and City Commission wish to provide traffic calming along SW 78th Street 7
from SW 62nd Avenue to US#1; and 8
WHEREAS, Commission budgeted for this project in the Capital Improvement Program 5-Year 9
Plan; and10
WHEREAS,SRS Engineering, Inc., is one of four firms selected by Resolution No. 060-17-14861, 11
to provide professional service agreement for engineering services on as needed basis in accordance with 12
Florida Statute 287.055, “Consultants Competitive Negotiation Act”; and13
WHEREAS,SRS Engineering, Inc., submitted a proposal for professional engineering services;14
and15
WHEREAS, the scope of services, staff allocation and man-hours were negotiated; and16
WHEREAS, the amount of $9,000 was found to be comprehensive and cost effective in its design 17
approach; and18
WHEREAS, the Mayor and City Commission desire to authorize the City Manager to execute a 19
professional service work order with SRS Engineering, Inc., for a traffic calming study along SW 78th 20
Street from SW 62nd Avenue to US#1 for a total amount not to exceed $9,000.21
WHEREAS, the expense for this project shall be charged to the Capital Improvement Fund 22
Account 301-1790-519-6450 with a balance of $1,061,703.18 prior to this request. 23
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NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION 25
OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:26
Section 1.The City Manager is authorized to negotiate the price, terms and conditions and to 27
execute a professional service work order with SRS Engineering, Inc., for a traffic calming study along SW 28
78th Street from SW 62nd Avenue to US#1 for a total amount not to exceed $9,000. A copy of the 29
professional Services Agreement and Resolution #060-17-14861 is attached. The expenditure shall be 30
charged to the Capital Improvement Program Fund account number 301-1790-519-6450, which has a 31
balance of $1,061,703.18 before this request was made.32
Section 2:Severability.If any section, clause, sentence, or phrase of this resolution is for any 33
reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect 34
the validity of the remaining portions of this resolution. 35
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Section 3: Effective Date:This resolution shall be effective immediately upon the time of its 37
adoption. 38
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PASSED AND ADOPTED this _____ day of_______________, 2019. 41
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ATTEST: APPROVED: 43
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___________________________________________45
City Clerk Mayor46
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READ AND APPROVED AS TO FORM COMMISSION VOTE: 48
LANGUAGE, LEGALITY AND Mayor Stoddard: 49
EXECUTION THEREOF Vice Mayor Harris:50
Commissioner Welsh:51
___________________________Commissioner Liebman: 52
City Attorney Commissioner Gil:53
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January 10, 2019 (Revised) Mr. Aurelio J. Carmenates, P.E. Capital Improvement Project Manager City of South Miami
Public Works Engineering & Construction Division 4795 SW 75th Avenue Miami, FL 33155 Re: City of South Miami Traffic Calming Study for the City of South Miami (SW 78th Street from SW 62nd Avenue to US 1) Dear Mr. Carmenates, We appreciate this opportunity to prepare this Proposal for Professional Services for the referenced
project. In accordance with our Professional Services Agreement for General Engineering and Architecture Services, we are submitting our understanding of the Scope of Work and Fee Proposal to provide Engineering Services in connection with the referenced project. SCOPE OF WORK The purpose of the study is to assess and evaluate the existing traffic conditions within the study
area and to determine the need for traffic calming devices. The subject project’s study area is SW 78th Street from SW 62nd Avenue to US 1. Scope of Services Please see attached contract letter from Richard Garcia and Associates for detailed scope of services. Pease note any temporary implementation of Traffic measures will require the approval of the Miami- Dade County Department of Transportation and Public Works Department (DTPW). Also note, the County may require a Traffic Study Methodology not included herewith. The City is urged to contact the County for this requirement. Lastly, a post-implementation analysis may be required after the temporary Traffic measures are implemented. Such a Study will be negotiated separately should the need arise. SUBCONSULTANTS The following are professionals contracted be SRS Engineering, Inc. to assist in the preparation of the work outline above.
Richard Garcia and Associates, Inc. (Traffic and Transportation Engineers)
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January 10, 2019
Page 2
SCHEDULE OF WORK - TIME OF PERFORMANCE Consultant shall begin work within one week from notice to begin and shall have traffic study completed within one to two to three weeks thereafter. ACCEPTANCE This proposal and fee schedules are based on the acceptance within thirty (30) days of the date of preparation. If not accepted by you within that time period, we reserve the right to re-evaluate the terms and conditions contained herein. ACCEPTANCE OF PROPOSAL We would expect to commence our services promptly after receipt of your acceptance of this proposal. COMPENSATION Our Engineering Fees for the above described Basic Services will be a lump sum amount shown below. Payment will be based on monthly invoicing as a percentage of completion of work. Our Engineering Fees are as follows: Traffic Calming Study (Richard Garcia and Associates) ................................. $ 8,000.00 Project Coordination and Administration (SRS) ............................................... $ 1,000.00 Total ........................................................................................................................... $ 9,000.00 This Proposal and our City Agreement with the City represents the entire understanding between the
City of South Miami and SRS Engineering, Inc. in respect to the Project and may only be modified in writing when signed by both of us. If the foregoing is agreeable to you, please execute the original of this Agreement where indicated below and return to our office. Very truly yours, Ignacio Serralta, P.E. President I have read the foregoing Letter of Agreement and agree to all terms and conditions stated therein. Accepted this _______ day of______________, 2019
City of South Miami By: __________________________________ Title: _______________________________
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RICHARD GARCIA &ASSOCIATES,INC.
Page 1 of 3
8065 NW 98th StreetHialeahGardens,Florida 33016Phone(305)362-0677Fax(305)675-6474
October 18, 2018
Ignacio Serralta, P.E.
SRS Engineering, Inc.
5001 SW 74 Court, Suite 201
Miami, Florida 33155
SUBJECT:Contract Letter for the City of South Miami Traffic Calming Study,Project No.18-068.1
Dear Mr.Serralta:
This letter shall constitute a contract for the services outlined herein.Please review,sign and
date,and return this agreement to the address or fax number above if you wish to have these
services performed.Should you need clarification or wish to discuss this further please do not
hesitate to contact me.
Project Location /Description
The subject project’s study area is SW 78th Street from SW 62nd Avenue to US 1.This study area
is located within the City of South Miami,Florida.The purpose of the study is to assess and
evaluate the existing traffic conditions to determine the implementation of Traffic Calming.The
figure below depicts the project’s study area.
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RICHARD GARCIA &ASSOCIATES,INC.
Page 2 of 3
Scope of Services
RGA will provide the following tasks and the preparation of a Traffic Calming Study for the
proposed Study Area.The tasks shall include a field review,traffic data collection and data
analysis.The traffic data collection and analysis will include 48-Hour Automatic Traffic Recorder
(ATR’s)counts at three (3)locations in the Data Collection section.Moreover,an existing
condition Level of Service (LOS) analysis will be determined for the roadway links described in
the Data Collection section.
In addition,an evaluation of the Miami-Dade County Traffic Flow Modification/Street Closure –Stage 2 Procedure will be performed.This procedure will include only the portion identified as
Pre-Implementation utilizing the principle traffic criterion of Excessive Traffic Volumes (i.e.
Average Daily Traffic)and Cut-Through Traffic or Traffic Intrusion,and Speeding.However,other criteria such as License Plate Survey (Origin-Destination Data),Pedestrian Volume or
Traffic Accidents will not be included in this analysis and will be negotiated separately shouldtheneedarise.
Based on the results obtained from above,appropriate traffic calming measures (i.e.traffic
management strategies)will be evaluated for their benefits,treatments,applicability andlocation.Recommendations of Traffic Improvement measures will be made if appropriate for
the location(s)identified within the study area.Furthermore,RGA will evaluate any trafficdiversionortrafficredistributiondataandanalysisasaresultofourrecommendations(i.e.
proposed condition).
Pease note any temporary implementation of Traffic measures will require the approval of the
Miami-Dade County Department of Transportation and Public Works Department (DTPW).Also
note,the County may require a Traffic Study Methodology not included herewith. The City is
urged to contact the County for this requirement.Lastly,a post-implementation analysis may
be required after the temporary Traffic measures are implemented.Such a Study will be
negotiated separately should the need arise.
Data Collection
RGA will collect 48-Hour Automatic Traffic Recorder (ATR)at the following locations:
1.SW 78th Street east of Us12.SW 78th Street west of SW 63rd Avenue3.SW 78th Street west of SW 62nd Avenue
RGA will collect 24-Hour Speed Profile Counts at the following locations:
1.SW 78th Street east of Us12.SW 78th Street west of SW 63rd Avenue3.SW 78th Street west of SW 62nd Avenue
The above data collection will be performed during school session.Additionally,the existing
geometric roadway data and field conditions including but not limited to roadway geometry
will be taken during the data collection phase.
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RICHARD GARCIA &ASSOCIATES,INC.
Page 3 of 3
Deliverables /Meetings
RGA will deliver to the client ten (10)bond and one (1)unbound originally Signed and SealedTrafficCalmingStudies.Please note if a Conceptual Improvement Plan is developed by the
Civil Engineer consistent with the recommendations provided in the Traffic Study, this will bereviewedasapartofthiscontract.However,the design of such a Plan is not part of this
scope of service.Lastly,we will address one round of comments that are within the scopeofservicesprovidedherewith.Additional comments provided or that are beyond the scope
of service will be negotiated separately.
Fees &Payment
The fee for the services outlined herein shall be:
Traffic Calming Study Cost:$8,000.00
Payment for services is due upon completion of the tasks described above and will be billedon percent completion basis.Additional meetings will be provided at the client’s direction
at the Hourly Contract Rate of $180.00.
Should you have any questions do not hesitate to call me.It is a pleasure to work with you on
this and any future projects.
Respectfully Submitted,Acknowledged, Agreed and Accepted
RICHARD GARCIA &ASSOCIATES,INC.
Richard Garcia,P.E.Print Name:Date
cc:PDF email,file.
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CITY OF SOUTH MIAMI BUDGET FY 2018-2019 283
CAPITAL IMPROVEMENT PROGRAM FUND
CITY OF SOUTH MIAMI FUND 301
Mission and Responsibilities:
The purpose of the Capital Improvement Fund is to establish and cover multi-year expenditures
of major capital projects and expenditures for all General Government programs. The adopted
Capital Improvement Projects expenditures are identified on the Five–Year Capital
Improvement Project listing within the Capital Improvement Program section of this budget.
The Capital Improvement Fund finances the General Government’s Capital Improvement
Projects (CIP) as outlined and listed in the City’s Five-Year Financial Forecast for the years 2015-
2019 as listed in the Capital Improvement Program of this document. The City generally defines
a Capital Improvement Project (CIP) to be any project, which possesses the following
characteristics:
1. Exceeds an estimated cost of $5,000
2. Has an estimated useful life of 3 years or more
The CIP Fund receives transfers from the General Fund based on the long-term capital budget
needs of the various City Departments and the Recreation programs. Revenues may also
include transfers from other financial sources and investment interest. For years prior to FY
2012, the City would incorporate into the Departmental budget expenses related to Capital
Improvements for various General Government Programs. For years 2012 and forward, general
fund CIP expenditures are made directly from the CIP fund, providing more clarity to the
budgeting process.
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CITY OF SOUTH MIAMI BUDGET FY 2018-2019 284
CAPITAL IMPROVEMENT PROGRAM FUND
CITY OF SOUTH MIAMI FUND 301
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
ADOPTED
FY 18/19
BEGINNING FUND BALANCE 839,318 816,531 1,586,887 1,586,887 2,470,608
REVENUES
3010000 3811000 TRANSFER FROM GENERAL FUND 1,049,581 1,929,198 2,497,717 2,497,717 1,319,392
TOTAL REVENUE 1,049,581 1,929,198 2,497,717 2,497,717 1,319,392
EXPENSES
3011340 5136430 OPERATING EQUIPMENT 0 109,216 180,000 212,000 100,000
3011410 5136430 FINANCE EQUIPMENT 23,844 39,988 250,000 200,000 50,000
3011410 5136440 FINANCE VEHICLES 24,295 8,300 0 0 0
3011610 5246440 BUILDING VEHICLES 23,636 0 0 0 0
3011720 5346440 SOLID WASTE VEHICLES 124,867 0 293,000 281,350 288,000
3011730 5414625 LANDSCAPE MAINTENANCE 5,585 0 0 0 0
3011730 5416450 CAPITAL IMPROVEMENT 7,080 35,124 345,000 43,220 215,000
3011760 5196450 CAPITAL IMPROVEMENT 0 0 30,000 0 0
3011790 5196450 CAPITAL IMPROVEMENT 75,916 264,359 1,054,000 79,886 1,200,000
3011910 5216440 POLICE VEHICLES 304,742 305,328 332,000 332,000 332,000
3011910 5216450 CAPITAL IMPROVEMENT 0 0 22,500 21,373 30,000
3012000 5726440 PARKS VEHICLES 0 8,364 47,000 30,573 73,000
3012000 5726450 PARKS & REC IMPROVEMENT 431,038 364,505 622,500 397,679 1,347,000
3012010 5726450 CAPITAL IMPROVEMENT 42,865 0 0 0 0
3012020 5726450 CAPITAL IMPROVEMENT 8,500 23,658 99,000 15,915 155,000
3012030 5726450 CAPITAL IMPROVEMENT 0 0 0 0 0
TOTAL CAPITAL EXPENSES 1,072,368 1,158,842 3,275,000 1,613,996 3,790,000
3011310 5139920 GENERAL CONTINGENCY 0 0 232,000 0 0
OTHER FUNDING SOURCES 0 0 232,000 0 0
TOTAL FUND EXPENSES 1,072,368 1,158,842 3,507,000 1,613,996 3,790,000
ENDING FUND BALANCE 816,531 1,586,887 577,604 2,470,608 0
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CITY OF SOUTH MIAMI BUDGET FY 2018-2019 285
301-1340-513-6430 WI-FI Antennas for Public Access Downtown/Dante/Palmer 100,000
301-1410-513-6430 New Pay Stations 50,000
301-1720-541-6440 F150 4 door Work Truck with Power Lift Diesel for PW's Dept 38,000
Street Sweeper 250,000
TOTAL 288,000
301-1730-541-6450 Rubber Mulch for Trees Grates- Downtown Area 5,000
Landscape Sunset Drive (US1 to 69th Ave) 200,000
Christmas Lighting 10,000
TOTAL 215,000
301-1790-519-6450
Traffic Study for area bounded by SW 64 ST/ SW 65 TR/ SW 65
AVE/ SW 67 AVE
25,000
Traffic Study for SW 65th AVE between SW 49th Street and SW
53rd Terrace
25,000
Traffic Study for SW 65th PL between Manor Lane & SW 75 TR;
75th TR from SW 67 AVE to SW 65 PL
25,000
Traffic Study for SW 74th Street between SW 63rd AVE & SW
65th AVE
25,000
Traffic Study for intersection analysis including construction at
SW 63 AVE & 69 ST
25,000
Traffic Study for SW 59 PL and SW 69 ST 25,000
Traffic Study for SW 78 ST west of SW 62 AVE 25,000
Traffic Study for SW 84th Street between SW 57 AVE and SW 62
AVE
25,000
SW 60th Ave and SW 83rd Street Intersection Improvements 70,000
Manor Lane Roadway & Sidewalk Design 100,000
Road Resurfacing - SW 49th Street west of SW 63rd AVE 20,000
Road Resurfacing - SW 49th Terrace west of SW 63rd AVE 20,000
City Welcome Signs 250,000
Citywide Striping 20,000
Orchids 5,000
Downtown Improvements 445,000
Drainage Improvements SW 59th AVE and SW 87th Street 70,000
TOTAL 1,200,000
301-1910-521-6440 8 Police Vehicles and Equipment 332,000
TOTAL 332,000
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CITY OF SOUTH MIAMI BUDGET FY 2018-2019 286
301-1910-521-6450 Police Department Air Conditioning 20,000
Police Station Front Foyer/ Parking Lot Lighting Improvements 10,000
TOTAL 30,000
301-2000-572-6440 F150 Vehicle for Parks & Recreation Dept 38,000
Cushman Vehicles 25,000
Spreader 10,000
TOTAL 73,000
301- 2000-572-6450 Citywide Parks Improvement - Miscellaneous 100,000
Citywide Parks Master Plan - Improvements 100,000
Citywide Parks entryway signage 200,000
All America: Adventure Playground 20,000
Brewer Park: Playground PIP Rubber Surface 70,000
Brewer Park: Fence Replacement 50,000
Fuchs Park: Lake Perimeter Asphalt Trail 20,000
Marshall Williamson Park: Sidewalks 100,000
Portable Events Stage 12,000
Palmer Park - Drainage Improvements 500,000
South Miami Park: Restrooms w/Concession Stand Bldg Design 85,000
South Miami Park Playground 75,000
Misc. Park Furniture 15,000
TOTAL 1,347,000
301-2020-572-6450 GB Community Center- Restroom Renovation 65,000
GB Community Center- Basketball Gymnasium Bleacher 50,000
GB Community Center - Air Conditioning 40,000
TOTAL 155,000
TOTAL 3,790,000
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