3 - PROPOSED FY 2019 BUDGET as of July 31st
Capital and Operating Budget
Fiscal Year 2018-2019
PROPOSED as of July 31, 2018
COMMISSION – MANAGER FORM OF GOVERNMENT
LIST OF PRINCIPAL OFFICIALS
ELECTED OFFICIALS
CHARTERED OFFICIALS
City Manager
Steven Alexander
City Clerk
Nkenga Payne, CMC
City Attorney
Thomas Pepe, Esq.
Mayor
Philip K. Stoddard, Ph.D.
Vice Mayor
Walter A. Harris
Commissioner
Bob Welsh
Commissioner
Josh Liebman
Commissioner
Luis Gil
The Government Finance Officers Association of the United States and Canada (GFOA) presented a
Distinguished Budget Presentation Award to City of South Miami, Florida for its annual budget for
the fiscal year beginning October 1, 2017. In order to receive this award, a governmental unit must
publish a budget document that meets program criteria as a policy document, as an operations
guide, as a financial plan, and as a communications device.
This award is valid for a period of one year only. We believe our current budget continues to
conform to program requirements, and we are submitting it to GFOA to determine its eligibility for
another award.
TABLE OF CONTENTS
ACKNOWLEDGMENT ____________________________________________________ 1
CITY MANAGER’S BUDGET MESSAGE_________________________________________ 2
FY 2017-18 CITYWIDE ACCOMPLISHMENTS __________________________________ 15
ORDINANCES AND RESOLUTIONS ADOPTED IN FY 2018 _______________________ 38
CONSOLIDATED ITEMS DETAIL BY DEPARTMENT FOR FY 2018-19 ______________ 63
GENERAL FUND SUMMARY _____________________________________________ 66
GUIDE FOR READERS ____________________________________________________ 68
ANNUAL BUDGET PROCEDURES ___________________________________________ 70
BUDGET SCHEDULE ___________________________________________________ 74
FY 2018-2019 BUDGET SCHEDULE ________________________________________ 75
FUNDING FLOW CHART _______________________________________________ 76
FINANCIAL AND BUDGETARY POLICIES ___________________________________ 77
FUND STRUCTURE ______________________________________________________ 88
FUND OVERVIEW _____________________________________________________ 89
FUND EXPENDITURES__________________________________________________ 93
GOVERNMENT _________________________________________________________ 97
CITY HISTORY _______________________________________________________ 100
COMPREHENSIVE PLANNING ___________________________________________ 102
CITY OVERVIEW _____________________________________________________ 105
CITY OF SOUTH MIAMI ORGANIZATIONAL CHART_________________________ 106
POSITIONS BY DEPARTMENT/DIVISION ___________________________________ 107
CAPITAL IMPROVEMENT PROGRAM 5-YEAR PLAN ____________________________ 111
GENERAL FUND BUDGET ________________________________________________ 125
FY 2018-2019 GENERAL FUND REVENUES _________________________________ 126
REVENUE PROJECTION RATIONALE _____________________________________ 128
DEPARTMENTAL EXPENSE RATIONALE ___________________________________ 141
GENERAL FUND 5 YEAR PROJECTIONS _____________________________________ 146
GENERAL FUND 5 YEAR FORECAST ______________________________________ 152
GENERAL FUND 5 YEAR PROJECTED REVENUES ____________________________ 153
GENERAL FUND 5 YEAR PROJECTED EXPENDITURES ________________________ 155
CITY OF SOUTH MIAMI DEPARTMENTS AND DIVISIONS _______________________ 157
MAYOR AND CITY COMMISSION ______________________________________ 158
CITY CLERK’S OFFICE _______________________________________________ 160
CITY ATTORNEY’S OFFICE ___________________________________________ 163
CITY MANAGER’S OFFICE ____________________________________________ 166
PERSONNEL DIVISION _____________________________________________ 170
CODE ENFORCEMENT DIVISION ____________________________________ 174
FINANCE DEPARTMENT _____________________________________________ 177
INFORMATION TECHNOLOGY DIVISION (ITD) _________________________ 181
PROCUREMENT DIVISION __________________________________________ 183
BUILDING DEPARTMENT ____________________________________________ 187
PLANNING AND ZONING DEPARTMENT _______________________________ 191
PUBLIC WORKS DEPARTMENT ________________________________________ 195
PUBLIC WORKS OFFICE OF THE DIRECTOR ___________________________ 197
PUBLIC WORKS BUILDING MAINTENANCE DIVISION ____________________ 200
PUBLIC WORKS SOLID WASTE DIVISION ______________________________ 203
PUBLIC WORKS STREETS AND LANDSCAPING DIVISION _________________ 206
PUBLIC WORKS MOTOR POOL DIVISION _____________________________ 210
PUBLIC WORKS ENGINEERING AND CONSTRUCTION DIVISION __________ 213
POLICE DEPARTMENT _______________________________________________ 219
PARKS AND RECREATION DEPARTMENT _______________________________ 226
GIBSON-BETHEL COMMUNITY CENTER _______________________________ 232
PARKS LANDSCAPING DIVISION _____________________________________ 235
COMMUNITY POOL ______________________________________________ 239
TENNIS _________________________________________________________ 243
NON-DEPARTMENTAL ______________________________________________ 246
SPECIAL REVENUE FUNDS _______________________________________________ 248
STORMWATER DRAIN TRUST FUND _____________________________________ 249
LOCAL OPTION GAS TAX TRUST FUND __________________________________ 253
HOMETOWN DISTRICT IMPROVEMENT TRUST FUND _______________________ 255
PARKS AND RECREATION FACILITIES IMPACT FEE FUND _____________________ 257
TREE TRUST FUND ___________________________________________________ 259
PEOPLE’S TRANSPORTATION TAX FUND _________________________________ 261
REVENUE STABILIZATION FUND ________________________________________ 265
GRANT MATCH RESERVE FUND _________________________________________ 266
INSURANCE RESERVE FUND ____________________________________________ 267
TAX EQUALIZATION RESERVE FUND ____________________________________ 268
BUILDING CAPITAL RESERVE FUND ______________________________________ 269
CITY PARKS ACQUISITION DEVELOPMENT OPERATIONS AND MAINT FUND ____ 270
PEDESTRIAN CROSSING AQUISITION DEVEL OPS AND MAINT TRUST FUND _____ 272
OTHER FUNDS ________________________________________________________ 274
DEBT SERVICE FUND __________________________________________________ 275
CAPITAL IMPROVEMENT PROGRAM FUND ________________________________ 283
EMERGENCY RESERVE FUND ___________________________________________ 287
STATE FORFEITURE FUND _____________________________________________ 289
FEDERAL FORFEITURE FUND ___________________________________________ 290
GLOSSARY ____________________________________________________________ 292
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 1
ACKNOWLEDGMENT
This document was prepared by a team of City staff members who worked very enthusiastically,
with pride and dedication, to provide a meaningful and useful document for the benefit of the
citizens, the business community, and the City of South Miami organization.
The following individuals are recognized for their significant contribution in the budget process:
Budget and Finance Committee Members
Maximo Monterrey, Chairman
Jennifer Llorente-Korth
Daniel Montana
Carolina P. Pelleya-White
Kyle Saxon
The following individuals are recognized for their significant contribution in the preparation of
this document:
Alfredo Riverol, Chief Financial Officer
Maria Virguez, Chief Administrative Officer
Michelle Caloca, Senior Accountant
Carolina Sola, Junior Accountant
Jaclyn Cuesta, Junior Accountant
Frank Gorrin, Office Support
Cover Photo taken by Steven Alexander, City Manager
MANAGEMENT TEAM
DEPUTY CITY MANAGER CHIEF FINANCIAL OFFICER
Shari Kamali (2014) Alfredo Riverol, CPA CGFM, CGMA, CRFAC (2010)
PLANNING AND ZONING DIRECTOR CHIEF ADMINISTRATIVE OFFICER
Jane K Tompkins (2016) Maria Virguez (2000)
PERSONNEL MANAGER CHIEF PROCUREMENT OFFICER
Samantha Fraga-Lopez (2018) Steven Kulick, C.P.M. (2011)
POLICE CHIEF PARKS AND RECREATION DIRECTOR
Rene Landa (2013) Quentin Pough (2014)
BUILDING DIRECTOR PUBLIC WORKS DIRECTOR
Victor Citarella, PE (2008) Vacant
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 2
CITY MANAGER’S BUDGET MESSAGE
July 31, 2018
Honorable Mayor Philip Stoddard
Honorable Vice Mayor Walter Harris
Commissioners Gil, Liebman and Welsh
Citizens of the City of South Miami
PROPOSED Capital and Operating Budget for Fiscal Year 2018/2019
Dear Mayor, Vice Mayor, Commissioners, and Citizens:
In accordance with Article IV, Section 2 of the City Charter, I
respectfully submit to you the Proposed FY 2018/19 Operating and
Capital Budget for the fiscal year beginning October 1, 2018 and ending
September 30, 2019. The Proposed FY 2018-19 Budget was prepared
with no tax rate increase, using the millage rate of 4.3000. The purpose
of this letter is to provide the Commission with an overview of the
budget for Fiscal Year 2018-19.
BUDGET PREPARATION
The adopted budget provides a continuation of the core FY 2017-18 budget as the base for the
budget for FY 2018-19 and the following budget indicates existing and new funding levels and
priorities.
The FY 2018-19 Budget as presented here is based on the adopted millage rate of
4.3000.
The value of the certified tax roll for FY 2018-19 was released by the County on June 29 and was
approximately 7% higher than the prior year before the effects of inflation are factored into the
calculation. When the increase in ad valorem revenues is considered in conjunction with the
increase in inflation or CPI, the net increase in revenues to the City as projected at the current
and proposed millage rate is $256,167. Although it represents a slight increase in revenues, it is
more importantly an indication that the real estate market and values and, therefore, potentially
our entire economy may be continuing a rebound.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 3
As we are witnessing, the country, and more specifically Miami-Dade County, continues to
slowly extract itself from a very difficult and damaging economic period. Property values,
foreclosure rates, and unemployment rates have begun to improve. Accordingly, this budget
process was a difficult one, as people are once again demanding more from their governments,
but the revenues have not yet reached a level to give us the ability to provide the level of services
they deserve.
SIGNIFICANT EVENTS THIS FISCAL YEAR
The Police Department has continued to develop and participate in community outreach
efforts as part of our very successful community policing program. This program has been
developed to foster trust and form a personal bond with our community, citizens and business
owners and attempt to prevent crimes from even occurring. Developing a direct relationship with
the community has helped in creating a reduction in crime rates and has created a foundation and
bond with the community that is seldom seen in other communities as diverse as ours. Since 2013
crime has shown a downward trend in the City of South Miami and that trend continues with a
reduction of 23% so far, this year. Currently, as of mid-July there have only been 271 reported
crimes in the City, which will still be the lowest for this period in decades. The Police Department
is currently completing implementation studies of License Plate Reading technology to assist in
crime reduction and offender identification.
The Information Technology Division has redesigned and installed an entire new Wi-Fi system
within the downtown for the Public to access and within Dante Fascell Park for visitors to access.
The Personnel Division has been effectively and efficiently utilizing a new employment portal,
which has significantly reduced the time to post and fill open positions, by allowing supervisors
and hiring managers to review candidates. The new employment portal has further allowed
candidates to remain abreast of current employment opportunities as well as to receive periodic
application status updates. The Personnel Division held a wellness fair, which was huge success,
in our continuing efforts to help our employees be in better health which in turn will reduce the
cost of health insurance. The Personnel Division will continue to create Wellness initiatives to
encourage a healthier lifestyle for employees and their families. We have provided safety courses
including a work safety lecture designed to improve employee safety awareness and in turn,
reduce the number of employee injuries. This program has brought us specific notice by health
care insurance companies and has reduced costs for the City.
The Public Works Building Division painted City Hall, made repairs to stairs, painted 3
buildings at Palmer Park, painted Community Center exterior and inside gym. They completed
electrical repairs of all the GFI outlets in the Downtown Area for the very popular Downtown tree
aesthetic lighting project, relocating electrical junction boxes and raised 33 electrical boxes in
preparation for the rubber mulch project on SW 73rd St.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 4
Our Solid Waste Division did an incredible job with clearing and removing debris throughout
the City caused by Hurricane Irma which was noted and commented on by residents and
Commissioners as well.
The Public Works Department completed inspections of the City’s Storm Water System and
continue regular cleaning of storm water drains and pipes to reduce the possibility of flooding.
They coordinated with Miami Dade County on debris removal throughout the City’s canals and
removal process of debris found in canals which greatly improved the level and speed of service.
Additionally, Public Works prepared over 2500 sand bags and distributed sandbags to residents
before Hurricane Irma.
The Public Works Department also completed several the traffic calming projects and
coordinated with the Miami-Dade County Department of Transportation and Public Works
(DTPW) for the completion of a traffic study to assess existing traffic conditions and physical
characteristics at the intersection of SW 78th Street & SW 62nd Avenue. As a result, Miami
Dade County installed a “Four-Way” stop control at the subject intersection as it was
determined that that this installation will improve operational safety.
A traffic study imitated by the Public Works Department to improve and provide a safer
circulation for traffic and pedestrians for the South Miami Middle Community School
recommends a traffic signal at SW 67th Avenue and SW 60th Street.
Several drainage projects were completed as part of the City of South Miami Stormwater
Master Plan, resolving conditions that did not provide for proper stormwater runoff. At the
intersection of SW 65th Avenue and SW 60th Street and SW 65th Avenue and SW 68th Street
the stormwater pipes were plugged and partially or completely collapsing and required cleaning
and replacement as well as adjustment of manholes and reconstruction of asphalt aprons on
the street. Drainage improvements also started along SW 59th Avenue between SW 74th Street
and SW 80th Street. Public Works completed reconstruction of several roadways and sidewalk
widenings.
Design work and permitting with Miami-Dade Water and Sewer Department started for the
Sanitary Sewer system within the “study-area K” neighborhood. Study Area “K” is comprised of
the section of the City of South Miami that is bounded by S.W. 62nd Avenue on the West, S.W.
57th Avenue on the East, S.W. 82nd Street to the North, and bounded by S.W. 87th Street and
an existing canal to the South. Study Area “K” is comprised of approximately 205 property
owners and is mainly zoned residential. This is targeted to be the first area were new sanitary
lines and a pump system will be implemented as part of the South Miami Sanitary Sewer
Master Plan Improvement when implemented.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 5
Public Works Department is coordinating efforts to implement the project scope and design
for SW 64th Street and Bike Lane Improvements, a Miami Dade County CDBG/ PHCD grant funded
project. An Environmental Phase 2 Study has been completed. This project is part of a continuing
effort to enhance the transportation system and mobility choices for the residents and visitors to
the City of South Miami as identified in the South Miami Intermodal Transportation Plan (SMITP).
A main priority of this Project is to provide a safer environment for pedestrians, cyclists, and
residents through infrastructure improvements.
The City is developing design and necessary construction drawings to install pavement
marking symbols to alert motorists to the possible presence of bicyclists within the shared lane to
encourage safer passing behaviors.
The City completed the installation of a Charge Point Station for electric assisted cars, at the
Bethel-Gibson Community Center located at 5800 SW 66th Street. By deploying EV charging, the
City will be able to develop deep marketing partnerships with EV drivers, retailers and other local
business and facilitate electric vs petroleum fueled cars.
We pursued and received grants from Miami-Dade County Housing Department under the
CDBG Program, $25,000 for the Senior Meals Program, $70,840 for the renovation of restrooms
in the Community Center, and $30,669 for a playground shade installation at Brewer Park.
Additionally, we were granted $5,500 from Miami-Dade County’s Neat Streets Program to plant
twenty-four (24) new trees in the community.
Our Planning and Zoning Department working with Calvin Giordano & Associates, Inc. for the
Comprehensive Plan and Land Development Code Rewrite. A complete review of the
Comprehensive Plan has been completed, which resulted in the Data, Inventory and Analysis
section being rewritten in draft form and dozens of changes proposed to the Goals, Objectives
and Policies. These changes were reviewed at several Planning Board and City Commission
meetings and presented to the State Department of Economic Opportunity and other reviewing
agencies. We received very few comments and no objections to the amendments, and they will
be presented for adoption on second reading in the early fall of 2018. Attention has now shifted
to the Land Development Code, and we expect significant changes will result from that effort as
well. This will save the City, property owners and developers a great deal of time and resources
due to the current outdated Plan and Code.
Parks Department installed a new 10’ heavy duty perimeter tennis fence system at Dante
Fascell Park and the existing irrigation system was replaced at Dante Fascell as well at the Dog
park. Palmer Parks’ structural fence was repaired and outfitted two with batting cages with new
outdoor sports turf and custom-fitted netting.
The Parks Department, in partnership with the Rotary Foundation of South Miami, offered
fifty (50) swim lesson scholarships to low income residents. Scholarship recipients received ten
(10), thirty-minute lessons at the Murray Park Aquatic Center.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 6
The Parks Department attained the Department of Children and Families (‘DCF’) Childcare
License for the Afterschool Care Program. Program staff will now complete forty (40) hours of
DCF required training while the program complies with all DCF rules and regulations for quality of
care.
The Parks Department implemented the Sliver Sneaker fitness program and now offers
Community Center memberships to compliment the already existing fitness classes at the Gibson-
Bethel Community Center.
We provided free STEM (Science, Technology, Engineering and Mathematics) Wonder
Workshops once a month at the Gibson-Bethel Community Center. These workshops were open
to children ages five to fourteen and focused on different disciplines of engineering.
Approximately 225 students participated in this program from October 2017 through June 2018.
Every Sunday the Gibson-Bethel Community Center offers a free tutoring program called
Words to Wisdom. Throughout the school year City staff and student volunteers offer
individualized assistance in all subject areas. Five to fifteen children participate each week, many
of whom come regularly throughout the year.
Additionally, we offered free weekly Classical Ballet classes taught by Miami Heat dancer and
Dolphins Cheerleader, Ms. Andrea Smith a City volunteer. Twenty (25) youth, ages 7-14,
participated each week and receive instruction in dance techniques and tools to build confidence
and self-esteem.
Free tax preparation was provided at the Gibson-Bethel Community through the Volunteer
Income Tax Assistance (VITA) program. This program offers free tax help to people who make
$54,000 or less, persons with disabilities and limited English-speaking taxpayers who need
assistance. IRS certified volunteers assisted in tax preparation and filing for qualified individuals.
The City has many wonderful SPECIAL EVENTS throughout the year; to name a few; Dunkin’
for Pumpkins, Safe Streets Halloween, Turkey Drive, State of the City, Santa’s Parade of the Elves,
Toy Giveaway, Senior Games, Egg Hunt, Bikes, Books, BBQ Event, Arbor Day, Bark in the 4th of July
Fireworks and Back to School Giveaway. Each of these programs is growing in participation and
excellence each year.
Several capital improvement projects were completed this year within the Parks Department
including the refinishing of the indoor gymnasium wood floor at the Gibson-Bethel Community
Center, construction of a 2400 linear foot perimeter asphalt path at South Miami Park; and, the
resurfacing of multiple hard courts and installation of a 4-post shade structure over the existing
preschool playground equipment at Brewer Park.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 7
The City started operating a shuttle service running predominately in the Downtown and CRA
area, which is funded from the City’s share of County Transportation Transit Fund. The City
circulator is provided by he City as a free service to anyone who wishes to ride. The shuttles are
wrapped in South Miami graphics to identify it belongs to the City of South Miami. As an added
feature the circulator utilizes a Smart phone trolley App., which provides riders with real-time
circulator arrival time at the designated stops.
The City held a town hall type meeting with residents who would like to see better traffic
calming in our neighborhoods. To help us understand County’s traffic policies that constrains
traffic calming requests in our City, the Assistant Director Of Traffic Services of the County
Public Works and Transit was invited to explain the system of evaluation and approval and to
address all our residents and staff’s questions and concerns. There were several concerns
discussed, including stop signs, “Waze” app directed cut through routing in our neighborhoods,
and the possibility of creating new traffic calming criteria including factors that consider the
context of the streets such as sidewalks, proximity to schools and parks. It was noted that this
process of improving the path to better traffic calming could take years.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 8
RESPONDING TO THE GOVERNING BODY GOALS
The budget as presented provides the same level of excellent services to all residents, businesses,
and visitors of the City of South Miami, while maintaining the same millage rate, set at 4.3000.
The City’s proposed budget was prepared with the intent to meet the governing body’s goals.
The City Commission has established six strategic goals that guide the City’s activities, including
preparation of the annual operating budget. The financial decisions included in the annual
budget and Capital Improvement Program (CIP) for the services provided by the City are intended
to address the goals established by the City Commission.
Goal #1: City Services – Ensure that city services assist in creating a superior quality of life
and a safe atmosphere where people desire to live, work, and play.
Goal #2: Fiscal Responsibility – Provide exceptional value for community-provided
resources and strive for long-term financial balance in the city’s operational and capital
activities.
Goal #3: Economic Development – Promote and stimulate quality development (including
retail, corporate headquarters, bioscience, high technology companies, and residential) to
enhance the city’s diverse economic base.
Goal #4: Reinvestment – Promote and support efforts to redevelop retail sites and
improve our neighborhoods to continue the city’s reputation as a safe and friendly
community.
Goal #5: South Miami Downtown Improvement– Partner in the continued development
of a premier destination point – “South Miami Downtown” – that serves as a community
gathering place integrating a variety of uses (including residential, retail and office uses).
Goal #6: Sense of Community – Celebrate South Miami’s heritage and history to enhance
the sense of community, pride and quality of life for residents.
The adopted budget continues the City’s commitment to these strategic goals by allocating
available resources to the activities necessary to address the goals.
GENERAL FUND REVENUES
Revenues in all municipalities typically increase and, at times, decrease, depending, upon their
respective sources and the impact of various sectors of the economy and the Legislature’s
changing philosophies on those sources. The City’s most significant revenue, ad valorem or
property taxes, is also typically the revenue with the most significant change from year-to-year.
The Legislature’s adoption of the “property tax relief” legislation and the approval of the property
tax constitutional amendments in recent years, in addition to the end of the real estate “bubble,”
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 9
and general decline in our nation’s current economy, has resulted in a reduction in our ad
valorem revenues, as well as other revenue streams. The City’s ad valorem revenues account for
approximately one-third of the City’s yearly operating revenue stream, or 34% of the City’s yearly,
non-fee based, recurring operating revenues. Therefore, as the ad valorem revenues change
significantly, so do the city’s revenues. Recently these revenues have been increasing slightly and
already, some are beginning to predict a future new downturn.
THE SAVE OUR HOMES EFFECT
As stated earlier, the FY 2018-19 certified property tax roll for the City of South Miami reflects an
approximate 7% increase in city-wide taxable values from the previous fiscal year. By default,
that percentage is an “average” and, individual properties may experience more or less change in
value than this average. In the case of long-time homesteaded properties, they actually may have
a greater amount of increase due to the effects of Save Our Homes.
In 1992, Florida voters approved Constitutional Amendment 10, meant to shield homeowners
from runaway increases in their property taxes as a result of the booming real estate prices. Save
Our Homes (SOH) limits annual increases in the assessed value of a home to 3% or the Consumer
Price Index, whichever is lower. This limitation is known as the Save our Homes cap. As a result,
long-time homesteaded property owners benefited from years of increasing home values by
paying less property tax than a similar non-homesteaded property owner due to the SOH limits
on increases in assessed values. Thus, many homesteaded property owners have had the benefit
of artificially low tax levies.
The FY 2008-09 property tax valuation performed by the Property Appraiser was the first year in
which property values dropped for the City of South Miami and virtually every other municipality
in South Florida. This drop in property values now reveals the “other side” of SOH in which long-
time homesteaded properties can now actually see their assessed values increase by virtue of
State Law, even as property market values decrease, if the valuation of that individual property is
still below market value. Conversely, recent homesteaded purchasers who have not had the
benefit of long-term accumulation of SOH benefits, and non-homesteaded properties, will most
likely see the least amount of increase in taxable assessed values.
DOUBLE HOMESTEAD EXEMPTION
On January 29, 2008, electors in Florida voted for a new property tax reform amendment.
Previously, homeowners could receive a $25,000 exemption on their primary residence, which
meant the homeowner doesn’t pay property taxes on the first $25,000 of the just appraised value
of the property. The new amendment increased the exemption as follows: Homeowners can
receive an additional $25,000 homestead exemption for the value of homesteads above $50,000.
The new exemption has had a devastating impact on ad valorem revenues statewide, as it
essentially doubles the previous amount of non-taxable property value; therefore, those
revenues are no longer available.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 10
FLORIDA HOMESTEAD EXEMPTION INCREASE AMENDMENT
The Florida Homestead Exemption Increase Amendment is on the ballot in Florida as a
legislatively referred constitutional amendment on November 6, 2018. The measure would
provide for a homestead exemption on the portion of home values between $100,000 and
$125,000, meaning the $25,000 between $100,000 and $125,000 of a home's value would be
exempted from property taxes other than school district taxes. As of 2017, Section 6(a) of Article
VII of the Florida Constitution provides for a homestead exemption on the portion of home values
between (a) $0 and $25,000 and (b) $50,000 and $75,000. Should this amendment pass, the City
is estimated to have a revenue loss amount of approximately $222,513, which is based on the
2016 Preliminary Assessed Roll and would take effect in Fiscal Year 2019-20.
MILLAGE CAP ESTABLISHED
The millage rate (South Miami’s share) is typically approximately 22 percent of the total yearly tax
bill. In other words, of every dollar spent on taxes in South Miami, typically 22 cents goes to its
City Government. The Property Appraiser will mail required tax notices to all property owners in
August, using proposed tax rates adopted by all taxing authorities in Miami-Dade County. Thus,
the millage rate of 4.3000 set at the July 17th City Commission meeting will be used in the notice
and will be the millage rate used to calculate South Miami property taxes unless changed by the
City Commission prior to its final budget meeting in September.
OTHER REVENUES
The Zika outbreak, which made news throughout the entire world, has been having a negative
impact on the State’s tourism, hence, reducing the amount collected by the State and distributed
to the local jurisdictions, caused the Local Government Half-Cent Sales Taxes. Moreover, due to
the unfortunate reduction in City businesses, the City has decreased the projected revenues from
Local Business Tax Renewals. Judgments and Fines, and other licenses and registrations (local
business tax receipts, burglar alarms, and solid waste franchises) are projected to slightly increase
or remain relatively unchanged this coming fiscal year.
SPECIAL REVENUE FUNDS
The Special Revenue Fund budget reflects the restricted monies collected by the City for certain
fees and various local option gas taxes received from the State of Florida that must be used for
prescribed purposes.
CAPITAL PROJECTS FUND
This fund reflects the major Capital Improvement Projects. Funds from various sources are
aligned with the specific projects found in the Capital budget (CIP). The CIP is for projects
involving expenditures expected to endure longer than one year, and over a specified cost
threshold to filter out normal operating expenses.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 11
CARRYOVER and RESERVES
Carryover is the balance of estimated unreserved fund balance remaining at year-end that is
carried forward into the new fiscal year and available for appropriation by the Commission. From
an accounting point of view, carryover is a balance sheet item and is not included in a typical
profit and loss statement. In governmental budgets, carryover is included as part of the budget.
Having sufficient cash carryover is critical to a municipality because it provides the necessary cash
flow before property taxes are collected and received beginning in November.
EMERGENCY RESERVE FUNDS
The Government Finance Officers Association (GFOA) issued a Case Study, providing a general
recommended fund balance for two specific categories; Budget Uncertainty Reserve and
Emergency Reserve. Within the Case Study, GFOA recommends a General Fund Reserve of
approximately 25%; 12.5% for each of the two specific classifications mentioned above.
When the City's Comprehensive Financial Report was issued for FY 1994-95, the Auditors
recommended the creation of a Contingency Reserves Fund to be initially funded from the cash
carryover balance in the General Fund. On July 29, 2008, the City of South Miami established
Article V Section 2-47 entitled "Emergency Reserve Fund" under City Code of Ordinances 23-08-
1958 as part of a Cash Management Policy requiring the City to maintain Emergency Reserves
Funds no less than 10% of the operating budget.
This year, the City will continue maintaining the GFOA’s recommended 25% of the City’s annual
budget amount in this critical fund, for a total of $4,827,883.
The Emergency Reserve Funds along with the City’s unreserved, unassigned fund balance
represents a low, but healthy, reserve level for a City our size, but due to the potential or
damaging storms and unexpected economic situations, as we have witnessed in the past few
years, it would be wise to continue to increase these balances.
CHANGES IN THE CITY WORKFORCE AND TOTAL PAYROLL
In the proposed fiscal year budget, the City provides a “Position by Department” schedule as part
of the budget document. The section provides a detailed breakdown of the positions by
Department and the number of full-time and part-time positions within the City.
Effective October 1, 2016, and each year thereafter, eligible officers, all administrative
individuals, and Police Captains and Lieutenants shall receive a cost of living adjustment (COLA),
based on the Consumer Price Index - All Urban Consumers 12-Month Percent Change for the
Miami-Ft. Lauderdale FL area (CPI) which shall have the effect of increasing the pay for each
employee, unless the CPI is zero or is negative, which shall then have no decreasing effect on
the employee’s pay. The COLA increase salary adjustments shall not exceed 3 percent in any
year.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 12
The COLA was provided at the time of execution of each respective ratified union contract
including AFSCME, and were computed as the aggregate or prorated amount depending on the
individuals date of employment, of the last 4-years of COLA, which had the effect of increasing
the pay for each individual to ensure individuals do not lose earnings to inflation.
Over the past four years the CPI has been established by the United States Department of
Labor, Bureau of Labor Statistics as follows:
(Annual CPI 2013) October 1, 2014 - September 30, 2015 = 1.3%
(Annual CPI 2014) October 1, 2015 - September 30, 2016 = 2.1%
(Annual CPI 2015) October 1, 2016 – September 30, 2017 = 0.9%
(Annual CPI 2016) October 1, 2017 – September 30, 2018 = 1.8%
The Consumer Price Index- All Urban Consumers 12-Month Percent Change for the Miami-Ft.
Lauderdale FL area, applicable to this current year is:
(Annual CPI 2017) October 1, 2018 – September 30, 2019 = 2.8%
Furthermore, in this fiscal year’s proposed budget, the City will continue assuming the expense of
multiple employees, which had previously been funded through the City of South Miami’s
Community Redevelopment Agency (SMCRA). This results in some $268,721 that the City
continues funding for in its budget, which was previously funded in the CRA budget. The SMCRA
is no longer able to continue to fund these necessary positions on a recurring basis due to its
financial situation. The department/divisions that are immediately affected are:
− The Grants and Sustainability Administrator was previously funded by the SMCRA in the
amount of 50% of the position’s salary.
− Code Enforcement has absorbed the expense of the Senior Code Enforcement Officer and
Special Events Coordinator, which has now been transferred to the Parks Department,
which were both previously funded at 100% by the SMCRA.
− The Police Department rather than the SMCRA, for the second year will be funding 100%
of one police officer. The SMCRA previously funded three full-time police officers;
however, this year two full-time police officers will continue to be funded by the SMCRA.
− The City Attorney’s expense was increased based on the firm’s adopted agreement and
the newly implemented accounting policy which requires the City to fund 100% of the City
Attorney’s contract and obtain reimbursement from the SMCRA for 10% of the overall
cost.
− It is important to note the positions mentioned above are not new positions but exist
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 13
currently as part of the City Administration, and amount to an estimated $268,721, which
is reflected in this budget due to the SMCRA’s inability to continue to responsibly fund
them on a recurring basis.
SUMMARY OF MAJOR BUDGET HIGHLIGHTS
The proposed FY 2018-19 is primarily a continuation of last year’s budget plan, as the City
remains committed to the current level of services with a high-quality level of delivery. There are
many priorities that need to be addressed, including a study of the City’s affordable housing
needs, the proper maintenance of our parks system, and the further consolidation and
maximizing of efficiencies from the organization of our government structure that need to be
addressed in the near future. Should revenues grow, we will be able to evaluate new priorities
for the City and with the authorization of the Commission we will begin to increase the
effectiveness and offered services of the City.
Police Officers Lower-Unit Union Agreement
The City is currently in negotiations with the Fraternal Order of Police (FOP). The benefits
proposed and accepted by the City and Union through negotiations and ultimately adopted by
the Mayor and Commission, will have an effect to the current budget. The FY 2018-19 proposed
budget does not include any amount for those benefits, since nothing has been agreed-upon.
To continue maintaining a safe and efficient fleet, this coming fiscal year, the City is proposing to
purchase eight new police vehicles. The upgrades of the City’s fleet are required to continue
providing expected levels of service to the residents of the City. The older police vehicles that are
being replaced will take the place of those vehicles in the City fleet that are determined to have
exceeded their useful life and may have safety or operational problems; the vehicles will be
auctioned for sale. Currently and in the future, the City will purchase extended warrantees for
our vehicles and surplus the vehicles at the end of the warranty program in order to reduce
maintenance costs to the City.
SUMMARY OF FINANCIAL ISSUES AHEAD
Fuel expenses
Presently, the City is estimating $3.00 per gallon for the 2018-19 budget, an estimated 14% less
than the previous FY. The City is requiring that the usage of city vehicles be limited only to the
essential activities. City policy states that no City vehicle should be left running idle when not
necessary (the K-9 vehicle is the exemption); furthermore, all take home Police cars should be
used strictly pursuant to policy that stipulates that the vehicles will not be used for personal use.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 14
Florida Homestead Exemption Increase Amendment
As mentioned above, the Florida Homestead Exemption Increase Amendment is on the ballot
November 6, 2018 as a legislatively referred constitutional amendment. Should the amendment
pass, it would take effect in Fiscal Year 2019-20 and the City is estimated to experience a revenue
loss of approximately $222,513.
CONCLUSION
The City budget has been challenged again this year as the Community Redevelopment Area
(CRA) continues to be unable to fund several items that are important to the smooth and
effective operation of the City as a whole and as required expenses such as Police salary
increases continue to mount. Despite the challenges we encountered in balancing the needs
for services against the desire of property owners the same rate of tax, we continued to
maintain basic levels of reserves for our various critical financial responsibilities.
These are volatile times that require careful and clear leadership and extraordinary courage. We
thank the Mayor and City Commission for having those qualities, as we believe they have been
reflected in this proposed budget. It is essential to continue building our reserve accounts for a
multitude of reasons. As always, your staff will endeavor to continue to provide the levels of
services our community is entitled to, despite even more limited resources available for this
purpose. We are grateful for your continued contributions to the budget development process.
The confidence you hold in your staff makes it possible for us to provide the results our
community deserves and expects. By working together, we have once again been able to craft a
budget that addresses the priorities you have created for our community.
CLOSING
I wish to thank the entire City staff for their professionalism and dedication. I also wish to thank
the Mayor, Vice Mayor, and Commissioners for providing direction on a preferred future for the
City of South Miami. Finally, I would like to thank the excellent Budget and Finance Committee
for the time, which they have volunteered to help evaluate FY 2017-18 proposed budget, and
their valuable input, which has been reflected in this budget.
Sincerely,
Steven Alexander
City Manager
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 15
FY 2017-18 CITYWIDE ACCOMPLISHMENTS
This year we offer a list of accomplishments by the City Administration and the Commission
as follows:
POLICE DEPARTMENT. BETTER CONNECTION MEANS BETTER CONNECTIVITY AND MORE
RELIABILITY.
The Police Department has continued to develop and participate in
community outreach programs. These programs are developed to foster
trust and form a personal bond with our community, citizens and
business owners. We believe that direct relationship has helped in
creating a reduction in crime rates and has created a foundation and
bond with the community that is seldom seen in other communities as
diverse as ours.
Since 2013 crime has shown a downward trend in the City of South Miami and that trend
continues with a reduction of 23% so far this year. Currently, as of mid-July there have only
been 271 reported crimes in the City, which based on current projected forecast could lead to
about 550 part one crimes, which will still be the lowest in decades.
Cops and Students Talking (CAST) program will resume this summer. This program is led by
Police Officers to provide interaction between Officers and students in the summer program.
The PAL unit track & field team had several athletes qualify for national
level competition. The PAL program began its football program within the
South Miami Grey Ghost football system. The program is also initiating a
baseball and softball program. All funding for this program was provided by
the Federal Forfeiture fund, which gains assets from criminals in which our
Officers participate in the apprehension and securing of illegal goods &
cash. Therefore, the PAL program directly benefits the South Miami
community without direct expenditure of the taxpayers’ funds.
The Department purchased a Use of Force Simulator utilizing forfeiture funds bringing our
training unit into the 21st Century. This training creates realistic environments which
emphasize de-escalation techniques and reducing use of force applications. This simulator will
also be open to certain members of the public to build trust and understanding.
The Department has completed the implementation of its new laptops for the Patrol section.
The purchase of ruggedized computers from GETAC should increase the effectiveness and
longevity of the service life of these computers. This project was completed utilizing forfeiture
funds.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 16
The Red-light traffic signal enforcement program added an additional enforcement camera
along the South Dixie Highway corridor with the plan of adding another 2 new enforcement
camera locations during the FY 2019 budget year.
The transition towards an improved fleet for Patrol personnel continues to move forward. The
Department also completed its purchase of its first hybrid vehicle for the police fleet and is
awaiting its delivery. The Department will also begin studying the utilization of hybrid patrol
service SUV’s for its fleet in the upcoming budget year.
The Police Department is currently completing implementation studies of License Plate
Reading technology to assist in crime reduction and offender identification.
Police Department leadership members have attended several advanced executive trainings
like Command Officer Development Course, Senior Officer Course and Police Executive
training. This training provides education in current Police management skills. We believe our
Police can always benefit from training and refresher courses.
The Department conducted active shooter training and practice situations at area schools,
area hospitals, businesses, and City properties. This training program ensures that our Police
are fully aware of situations that may occur at a moment’s notice in areas and facilities that
are not typical training locations.
Additionally, the Department continued the COMPSTAT program, which is designed to
maintain accountability of personnel management and crime trends by tracking essential data
from the Police Department.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 17
FINANCE DEPARTMENT ACCOMPLISHMENTS
Continued to produce and post online before every second regular Commission meeting of the
month the City’s monthly finance report for the previous month. The Monthly financial reports
are critical to keeping control and analyzing on a continuous basis the City’s financial position.
Assisted the City Manager in the preparation of a balanced FY 2018 Annual
Operating and Capital Budget, a massive work effort on which we have
won Government Finance Officers Association (GFOA) prestigious awards
for over the last 7 years.
Continued to produce the Comprehensive Annual Financial Report (CAFR)
with auditors issuing no findings, on which we have won Government
Finance Officers Association (GFOA) prestigious awards for over the last 7 years.
Produced and posted online the Popular Annual Financial Report (PAFR). The PAFR’s main
purpose is to provide non-financial readers the opportunity to understand and be a part of
the City’s finances, on which we have won Government Finance Officers Association (GFOA)
prestigious awards for over the last 7 years.
INFORMATION TECHNOLOGY DIVISION (ITD) ACCOMPLISHMENTS
The Information Technology Division has redesigned and installed an entire new Wi-Fi system
within the downtown for the Public to access. Designed and Implemented Citrix thin-clients
for the City of South Miami Employees which require replacements of PCs.
Designed and installed a secure new Wi-Fi system within Dante Fascell for park visitors to
access. Completed the deployment of Office 365 for all City, non-sworn, Employees.
Installed a backup internet circuit to Miami-Dade County to provide continuity of internet
service always. Redesigned the Chambers with 4 new widescreen TVs for meetings and
Emergency Center needs.
PROCUREMENT DIVISION ACCOMPLISHMENTS
Sourced and purchased a hybrid police pursuit vehicle for the South Miami Police
Department’s fleet. The hybrid offering by Ford is new for model year 2018. Delivery is
expected in the fall of 2018.
Procurement, in collaboration with the City’s IT provider, Miami-Dade County, recommended
the City move to the newest telephony technology, Session Initiation Protocol (SIP) which is a
way to deliver voice via the Internet. SIP is a telephony networking protocol (much like other
network protocols such as HTTP and SMTP); therefore, it's a network technology rather than a
legacy telephone technology like PRI. By the City moving to this new technology, the City will
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 18
be able to eliminate paying for lines; which for long-periods go unused, and moving towards,
pay-as-you-use technology.
Successfully issued and completed 30 competitive Bids for goods and services, Requests for
Proposals (RFP’s) and Quotes without incurring a single bid protest. In addition, issued 258
Purchase Orders in support of required goods and/or services for City operations.
Procurement continues to promote the “Notify Me” feature appearing on the City’s
website. This feature sends email alerts to subscribers when formal solicitations are posted
on the City’s website. In addition to the City’s website, formal solicitations are posted on
Demand Star, a subscriber service that connects business and government. The intention is
to provide high quality services to City Departments and maximum benefits to the taxpayers
of the City by ensuring maximum participation to the City’s formal solicitations.
PERSONNEL DIVISON
The Personnel Division continues to utilize the services offered by ADP, which have improved
the accuracy of employee time-reporting and payroll calculations. The implementation of
ADP has eliminated the need for paper-based time cards, leave applications, and related
documents thus making the City more efficient and accurate in its management of
employees, payroll, and time-off requests.
The Personnel Division has been effectively and efficiently utilizing a new employment portal,
which has significantly reduced the time to post and fill open positions, including volunteer
positions with the City, by allowing supervisors and hiring managers to review candidates,
make notes on candidate profiles, and schedule interviews on a uniform platform. The new
employment portal has further allowed candidates to remain abreast of current employment
opportunities as well as to receive periodic application status updates.
The Personnel Division, with the assistance of the City’s benefit consultants, held a wellness
fair, which was huge success with excellent employee turnout. City employees received free
biometric screenings, eye exams, massages, and health and wellness information from over
20 local in network providers. The City of South Miami, through the Personnel Division, will
continue to create Wellness initiatives to instill a healthier lifestyle for employees and their
families.
The Personnel Division continues to ensure the City participates and properly complies with
the Florida Drug Free Workplace Program, which ultimately aides in the reduction of group
health insurance costs.
The Personnel Division reviewed and updated the Employee Policies and Procedures Manual
as needed by state and federal mandates. All employees are provided ongoing
communications regarding updates and changes to policies, processes and/or procedures.
Additionally, the Personnel Division has provided informational courses for employees, upon
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 19
request, as it relates to pension and retirement benefits offered to the City, as outlined in the
Employee Manual.
The Personnel Division provided safety courses including a work safety lecture intended to
improve employee safety awareness and in turn, reduce the number of employee injuries liab
PUBLIC WORKS AND ENGINEERING DEPARTMENT ACCOMPLISHMENTS
BUILDING MAINTENANCE
Cleared the staging area at Public Works Facility in preparation of the hurricane season.
Painted City Hall stairway and made repairs to stairs. Painted Community Center exterior also
inside gym.
Installed new ice machine and painted 3 buildings at Palmer Park.
Removed old light fixtures from gym and upgraded with 24 new L.E.D light fixtures.
Installed new numbering and signs for Parking System.
Parks Facilities Improvements included:
Installed new A/C unit at the Community Center.
Installed new roof at building located on Dante Fascell Park.
City Hall and Police Department Improvements included:
Installed 3 new A/c units in Police Department.
Installed new LED lights upgrade in City Hall lobby also Human Resource stairway.
Installed New TV’s and upgraded sound system inside Chambers.
Downtown Improvements included:
Completed electrical repairs of all the GFI outlets in the
Downtown Area for the Downtown tree aesthetic lighting
project. Staff continues to monitor the outlets due to weather,
vandalism and other electrical issues which may trigger them to
shut off, and need to be reset.
Assisted with the Downtown Beautification Project by
relocating electrical junction boxes and raised 33 electrical
boxes in preparation for the rubber mulch project 73st.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 20
Completed the installation of the holiday tree lighting and decorations around Downtown
South Miami and City Hall.
SOLID WASTE
Continue repairing trash holes twice per week as part of pre-maintenance activities.
Filling trash holes using recycled asphalt pavement (RAP), which
prolongs the fill in frequency and also has a better appearance in
front of properties.
To maintain great service to residents, two new heavy equipment
operators have been trained in the use of a Garbage Trucks and
Cranes to serve as back up and assist during an emergency or natural disaster.
Completed several tree pruning projects throughout the City. This was done as a response to
residents’ concerns, to address safety issues and preparation for the storm season.
Since the implementation of the Automated Garbage Truck system the bins have had a lot of
wear and tear. The Solid Waste Division has replaced approximately 300 residential garbage
bins this Fiscal Year.
Removed and hauled off storm debris throughout the City caused by Hurricane Irma.
STREETS AND LANDSCAPING
Staff continued removing the rusty and broken tree grates
surrounding the landscaping and coordinated the installation of
the new permeable, no strip, rubber mulch installation along
73st from SW 57ct to 58pl.
Street Accomplishments:
Completed inspection of the City’s Storm Water System as required by the NPDES Storm
Water Permit.
Coordinated and assisted our storm drain cleaning company with the cleaning of storm water
drains and pipes as a result of inspections.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 21
Completed tree pruning throughout the City.
Maintained sidewalks throughout the City to remove trip hazards, reducing sidewalk repairs
and harmonizing sidewalks with existing swale elevations.
Completed debris removal throughout the City’s canals and purchased better equipment for
the removal process of debris found in canals.
Prepared over 2000 sand bags and distributed sandbags to residents before Hurricane Irma.
Assisted with cutting of trees blocking streets and removal of debris caused by Hurricane
Irma.
Downtown Beautification Project – In an effort to beautify the City’s Downtown area the
following tasks were completed:
Removed existing damaged hedges and planted new hedges
along SW 72nd Street between SW 57th Avenue to Dorn Avenue.
Planted crepe myrtle tree on Dorn Avenue
Trimmed all trees in the Downtown Area for visibility of Downtown lighting system.
Assisted with the installation of the Downtown lighting system and perform monthly
inspections.
Planted new Palm Trees in flower pots 72st and 57ave.
Re-striping of faded parking spaces throughout the area.
Continue with our established program to maintain downtown South Miami and other areas
free from graffiti, pressure cleaning and gum removal.
Citywide Beautification Project – In an effort to beautify the City of South Miami the
following tasks were completed:
Removed and planted new plants and mulch along SW 72 Street and US-1 to SW 59th Place.
Installed various plants “Impatiens” and “Annuals” around traffic circles throughout the City.
Beautification of City Parks - Assisted on beautification of Fuchs Park, Dante Fascell Park, Jean
Willis Park and Dog Park. The following tasks were completed:
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 22
Stump and root removal of trees at Dante Fascell.
Installed new sod and dirt throughout Dante Fascell Park.
Trimmed trees and removed debris from Dante Fascell Park.
Major tree trimming and debris removal at Brewer Park.
Installation of dirt and sod at the Dog Park.
MOTOR POOL DIVISION
Evaluate fleet inventory and performed preventive maintenance to ensure that vehicles are
operating at maximum capacity.
Upgraded the Motor Pool with the purchase of new tools and equipment. This enabled staff
to effectively and efficiently make necessary repairs to vehicles and heavy equipment.
Motor Pool staff attended several repair and maintenance trainings concerning the City’s
fleet.
Upgraded the Motor Pool with the purchase of new generator to power Motor Pool and
fuel pumps during power outage.
Continues with removal of truck tire cylinders as opposed to contracting it out and
continue to perform the repairs of Heavy Duty Truck brakes.
Perform additional repairs on Heavy Duty trucks not previously repaired by the Motor Pool
(such as: A/C, transmissions, brakes, engine removals and front-end repairs.)
Removing inter-coolers from Heavy Duty trucks.
PUBLIC WORKS OFFICE OF THE DIRECTOR
Maintained the City’s storage facility in the Public Works compound for better access and
display of storage contents.
Purchased new crane and trash truck to upgrade fleet inventory.
Maintained the budget in each division.
Coordinated with Miami Dade County, contractors, and Public Works Staff to remove debris
caused by Hurricane Irma.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 23
ENGINEERING AND CONSTRUCTION DIVISION
NPDES Permit: To ensure proper protection of our surface
waters from inappropriate storm water discharge staff
compiled information necessary for and completed and
submitted the National Pollutant Discharge System
(NPDES) Municipal Separate Storm Sewer System (MS4)
Report to Florida Department of Environmental Protection.
Stormwater Drain Cleaning: Continued to provide cleaning and maintenance services for
stormwater drainage inlets and systems
throughout the City with truck mounted vacuum
units. This service provides quality assurance of
the drainage structures throughout the City and
prevents flooding by maintaining the catch basin
or drain cover free of debris, thus able to absorb
the maximum capacity of stormwater from a
storm event.
Grants: Coordinated with the Grants Administrator and provided technical support for the
application of several grants important for the efficient management of the Engineering
Department by seeking revenues other than from citizens for these essential projects.
Traffic Calming Projects: Completed the design of the traffic calming devices for the
Pinecrest / Snapper Creek and Twin Lakes areas. The design was approved by
Miami Dade County Public Works (MDCPW) department and as part of the phase I
construction the traffic circle was completed at SW 63rd Avenue and SW 42nd Terrace.
Phase II is under construction and it consists of speed tables at SW 44th Street between SW
63rd Avenue and SW 64th Avenue and SW 65th Avenue between SW 61st Terrace and SW 64th
Street.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 24
Drainage Improvements at SW 65th Avenue and SW
60th Street & SW 68th Street: Completed the
replacement of the collapse French drain system that
were restricting the proper draining of the storm
water flow and the installation of inlets and
exfiltration trench to provide for proper storm water
runoff collection.
Drainage improvements SW 60th Avenue and SW 83rd Street: A Consultant was hired to
provide professional services for the design and construction of roadway and drainage
improvements to alleviate flooding at the intersection of SW 60th Avenue between SW 83rd
Street. The improvements will include the installation of new catch basins and an exfiltration
trench system to collect storm runoff and associated roadway reconstruction.
Drainage improvements SW 59th Avenue between SW 74th Street and SW 80th Street: A
Consultant was hired to provide Construction Engineering Inspection for the construction of
roadway and drainage improvements to alleviate flooding along SW 59th Avenue between SW
74th Street and SW 80th Street. The improvements will include milling and resurfacing as well
as the installation of new catch basins and an exfiltration trench system to collect storm
runoff.
SW 64th Street and Bike Lane Improvements: A Consultant was hired to implement the
project scope and design for SW 64th Street and Bike Lane Improvements, a Miami Dade
County CDBG/ PHCD grant funded project. An Environmental Phase 2 Study was completed.
This project is part of a continuing effort to enhance the transportation system and mobility
choices for the residents and visitors to the City of South Miami as identified in the South
Miami Intermodal Transportation Plan (SMITP). The SMITP was completed in early 2015, with
a focus on pedestrian safety and mobility. The project includes buffered bike lanes,
landscaping, signage, pavement marking and resurfacing along SW 64th Street between SW
57th and 62nd Avenue and dedicated lanes, signage and pavement marking and roadway
improvements along SW 64th Street between SW 62nd Avenue and SW 69th Avenue. A main
priority of this Project is to provide a safer environment for pedestrians, cyclists, and residents
through infrastructure improvements.
Citywide Greenway Sharrows: A Consultant was hired to develop a design and prepare
necessary construction drawings for the project scope to install pavement marking symbols to
alert motorists to the expected lateral placement of bicyclist within the shared lane and
encourage safer passing behaviors. This project is part of a continuing effort to enhance the
transportation system and mobility choices for the residents and visitors to the City of South
Miami as identified in the South Miami Intermodal Transportation Plan (SMITP). The SMITP
was completed in early 2015, with a focus on pedestrian safety and mobility.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 25
Sunset Drive Landscape Improvements from US#1 to SW 57th Avenue: A Consultant was
hired to develop a design and prepare necessary construction drawings to provide shade
trees and improve the landscape within the limits of the project as well as provide minor
traffic operational improvements.
Sunset Drive Road Modifications west of 61Ct & Landscape from US#1 to 69th Ave: A
Consultant was hired to develop a design and prepare necessary construction drawings to
provide roadway improvements in the alignment west of SW 61st Court and improve the
landscape within the limits of the project.
Street name signs: The installation of the new street signs is completed where a City of South
Miami street intersect another City of South Miami Street
and where a City of South Miami Street intersect a Miami-
Dade County or State street. The next phase will entail
the installations where the City of South Miami Street
intersect a State road. This is an ongoing project which
requires coordination and permit approval by Miami-
Dade County and the Florida Department of
Transportation but the result is a much clearer indication of street names and identification or
branding effect for the City, as the signs include the new City logo.
Welcome signs: The City of South Miami Welcome Signs are to be installed at the entryways
for the City and will include gateway monument signs to be placed at Fuchs Park on US-1 and
Dante Fascell Park, located on Red Road and a smaller entry sign to be implemented at
various other City entry sites. City staff continue to analyze cost effective construction
options for the gateway monument sign for Fuch’s Park.
Lighted Crosswalk: The City negotiated for the installation of a lighted pedestrian crosswalk
on Sunset Drive, connecting across City Hall with the developer of the Metro South Building.
This new crosswalk, completely funded by the Developer, will provide pedestrians with a safer
means of crossing a heavily trafficked (by both vehicles and pedestrians) area of Sunset Drive.
Currently, the developer submitted design drawings and is waiting on the review of the
proposed sidewalk crossing with enhanced pavement flasher from Miami-Dade County Traffic
Engineering Division.
Sidewalk Repairs: An extensive inspection of sidewalks was conducted to identify cracks or
broken sidewalks. Repairs are on-going to remove tripping hazards along the majority of the
sidewalks throughout the City.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 26
Road Resurfacing and Reconstruction: Pursuant to the Citywide Road Resurfacing Master
plan completed in 2011, this project is based on the analysis performed by the City.
Road resurfacing was performed at the following locations:
SW 58th AVE (SW 80 ST to SW 81 ST)
SW 59th AVE (SW 80 ST to SW 81 ST)
Sanitary Sewer Master Plan: The City completed the Sanitary Sewer Master Plan for
sanitary sewer upgrades throughout the City in 2016. The Sanitary Sewer Master Plan
identifies areas within the City that are currently not serviced by a public sanitary sewer
system, provides information on existing sewer systems, and includes a layout of the
proposed improved systems. The Sanitary Sewer Master Plan also establishes a priority for
projects by location, the cost of recommended projects, and estimated costs. The first
priority project for sub-area K was awarded and is currently under design. Construction is
dependent on budget allocation.
Citywide Directional Decorative Sign: The city completed the conversion of the existing
Citywide Directional Decorative Signs system from PDF atlas to GIS. This service provided a
complete inventory with attributes, and real-time data relating to positions on Earth’s surface
GIS format. Stormwater atlas information points can now be identified in google earth maps.
Placement of kiosks with City of South Miami: Several locations were proposed for
installations of informational kiosks throughout the Downtown area. SmartLINK promotes
exploration and discovery of venues, campus and cities through next generation wayfinding
and communication. SmartLINK presents relevant information along the walking paths,
supports cities with analytics and, business improvement districts / destination venues to
connect with visitors and residents in an impactful helpful way, improving geographic and
economic mobility for all.
Vehicle Charging Station: The City completed the installation of the ChargePoint Station Level
2 with dual bollard gateway unit from ABM
Building Services, Inc., at the Bethel-Gibson
Community Center located at 5800 SW 66th
Street. By deploying EV charging, the city will be
able to develop deep marketing partnerships with
EV drivers, retailers and other local business
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 27
Gibson Bethel Community Center Improvements: Assisted the Community Redevelopment
Agency (CRA) with the coordination of a contractor and inspections to provide fiber optic
connection to the CRA offices by installing new conductors between the new pool house to
the offices of the Community Redevelopment Agency.
PLANNING AND ZONING DEPARTMENT ACCOMPLISHMENTS
The Evaluation and Appraisal Report-based amendments to the Comprehensive Plan were
completed and presented at two Planning Board meetings, a Planning Board workshop and
finally to the City Commission for first reading. Afterwards, the amendments were submitted
to the State Department of Economic Opportunity (DEO) and other reviewing agencies for
comments, pursuant to State statute. The DEO had no objections to the amendments and
only minor comments were received from the other agencies. Staff expects to finalize the
amendments and have them adopted at second reading in the Fall of 2018.
Continued with the effort to update the Land Development Code, including reorganizing the
contents to remove duplicate concepts and structure the document in a more logical manner
that’s easier to use. Other efforts include researching concepts and potential new regulations
for inclusion in the Code.
Drafted several amendments to the Land Development Code including one that removed the
requirement that restaurants obtain a Special Use approval from the Commission. It is
expected that this will save new businesses several thousand dollars in application fees and
related expenses and will allow them to open their doors up to six (6) months earlier.
Reviewed and processed several zoning applications, including a zoning map change, for the
redevelopment of 6075 Sunset into a mixed-use project with ground floor commercial space
and 203 residential units.
Reviewed and processed several applications, including amendments to the Future Land Use
Map and Zoning Map to accommodate a townhouse development on 2.6 acres near the
intersection of Sunset Drive and SW 67th Avenue.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 28
Presented the applications for the Shops of Sunset redevelopment project, which included
the creation of new land use and zoning categories, to the Planning Board and City
Commission.
Accepted and began reviewing applications to allow the redevelopment of the Winn-Dixie
property.
Prepared and filed an amendment to the Comprehensive Plan text amending the “Parks and
Open Space” land use category and the Future Land Use Map to recognize the Underline as
parks and open space.
Undertook a study of the Industrial area to determine the desirability and feasibility of
creating new, more intense land use and zoning categories for the area.
Received a grant in the amount of $25,000 for the Senior Meals Program from Miami-Dade
County Housing Department under the CDBG Program, which helps South Miami care for its
elderly population.
Received a grant in the amount of $70,840 from Miami-Dade County Housing Department
under CDBG Program for the restrooms interior renovation, that will enhance the service for
the youth population.
Received a grant in the amount of $30,669 from Miami-Dade County Housing Department
under CDBG Program for playground shade installation, which will provide a safe and healthy
environment for the youth population.
Received a grant in the amount of $2,000 for Bulletproof Vests from the Department of
Justice for the City Police Department, which will improve the safety of the officers.
Received a $3,200 grant from the Florida Department of Transportation for a Pedestrian and
Bicycle Safety Program.
Received a $5,500 grant from Miami-Dade County’s Neat Streets Program to plant twenty-
four (24) new trees in the community.
PARKS AND RECREATION DEPARTMENT ACCOMPLISHMENTS
PARKS CAPITAL IMPROVEMENT PROJECTS
Brewer Park
Miscellaneous Improvements: Installed new sod in several locations, remove twenty (20)
Australian pines growing along the embankment, completed multiple playground repairs,
installed a new outdoor drinking water fountain, and repaired and re-painted the parking lot
and park’s perimeter fence.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 29
Filled in cracks, shaved court edges/corners, and resurfaced the basketball, tennis and
hardball courts to provide a beautiful, safe, and quality playing environment for the public.
Repaired and installed 144 square feet (SF) of 6” inch concrete slab on grade (3,000 psi)
underneath an existing gazebo located at Brewer Park. The purpose of this project is to
establish a safe and presentable area for park-goers to picnic at the park.
BEFORE AFTER
The City received a Community Development Block Grant (CDBG) award in the amount of
$30,659 from Public Housing and Community Development (PHCD) of Miami Dade County for
a new, fully covered 40’x40’x10’ ft., 4-post fabric shade structure over the existing pre-school
(ages 2-5 years) playground structure. Anticipated project completion is September or
October 2018.
Dante Fascell Park
Miscellaneous Improvements: repaired Thor Guard lightning prediction system, installed a
new roof at the park office/restroom facility; applied approximately 300 sq. ft. of bonded
rubber patching repairs to the walk/jogging trail; installed engineered wood fiber (EWF) chips
in playground areas in order to help mitigate the hazards presented by falls from playground
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 30
equipment and conducted multiple playground repairs; replaced damaged elliptical, installed
a new storage shed, and removed nine (9) trees reported in very poor condition.
Installed a new 10’ heavy duty perimeter tennis fence system with four (4) pedestrian
entry/exit gates and two (2) maintenance service gates. The existing irrigation system was
replaced with eighteen (18) Hunter I-25 sprinkler heads per three (3) court battery, six per
court, and approximately 30 tons of new Har-tru surface material (+/- 5 tons per court) using
laser-guided equipment to help reestablish and maintain the precise court slope, repaint new
posts, and installation of new windscreens.
Dog Park
Installed a new irrigation system, trees, sod, and mulch throughout the park.
Gibson-Bethel Community Center
Miscellaneous Improvements: repaired Thor Guard lightning prediction system, repainted the
exterior and interior facility, installed new LED lights, and the kitchen area is scheduled for
renovation by October 2018.
The Parks and Recreation Department submitted a project proposal to resurface the indoor
gymnasium floor at the Gibson-Bethel Community Center. The Department’s proposal was
announced as the runner-up and received an award of $2,500 from Rebuilding Together
Miami-Dade Inc. (“RMTD”) towards the gymnasium floor resurfacing project. Our goal in
completing this project is to provide a safer, quality playing environment for the public.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 31
Marshall Williamson Park
In an effort to improve safety, several damaged concrete flags were replaced and eliminated
potential trip hazards throughout park and along right-of-way.
Murray Park Aquatic Center
Installed three (3) swim lanes—six (6) spectrum aquatic pop up anchors into existing pool
deck. Lane lines keep swimmers in their own area of the pool to reduce the risk of collisions
or interfering with someone else’s swimming. Another primary purpose of these swim ropes
is to help swimmers stay course and to prepare youth for swim competitions.
Palmer Park
Conducted structural fence repairs and outfitted two (2) batting
cages with new outdoor sports turf and custom-fitted netting. The
new batting cages benefit our youth during baseball season giving
them the ability to take swing after swing without tracking down
hit balls around the field.
South Miami Park
Constructed a 6’ feet wide asphalt path—approximate average length 2372 LF and area 1583
SY—along the perimeter of the multipurpose field at South Miami Park. The purpose of this
project is to make our community more livable and provide opportunities for physical activity
to improve fitness and mental health.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 32
COMMUNITY POOL / AQUATICS
Offered group learn to swim classes, private swim lessons, and a
recreation swim team. Classes, camps and the recreation swim team
were offered at various times throughout the spring, summer and fall
seasons. Murray Park Aquatic Center also hosted a Starfish Aquatic
Institute Lifeguard Training Class to the community and a Junior
Lifeguard course, with eight (8) participants, as part of the
Department’s teen program for the summer.
Certified and experienced instructors offered class three (3) days a week. Participation
numbers increased by 48% from Spring and Summer of 2017 to the 2018 season.
Participation is expected to increase by an additional fifteen (15) participants by the end of
the pool season.
The City, in partnership with the Rotary Foundation of South Miami,
offered fifty (50) swim lesson scholarships to low income residents.
Scholarship recipients received ten (10), thirty-minute lessons at the
Murray Park Aquatic Center.
The University of Miami swim team offered a free public swim clinic.
The clinic featured a safety discussion, demonstration and one-on-one
instruction from swim team members. Participants received University
of Miami gear and a snack at the end of the day.
The Parks and Recreation Department continued
our partnership with the USA Swimming Foundation Make a Splash
Program. The USA Swimming Foundation’s Make a Splash initiative is
saving children's lives through swim lessons. Through Make a Splash, the
USA Swimming Foundation partners with learn-to-swim providers,
community-based water safety advocates, and national organizations to
provide swimming lessons and educate children and their families on
the importance of learning how to swim.
RECREATION PROGRAM DIVISION
Attained the Department of Children and Families (‘DCF’) Childcare License for the
Afterschool Care Program. Program staff will now complete forty (40) hours of DCF required
training while the program complies with all DCF rules and regulations for quality of care.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 33
Offered free summer teen programming five (5) days per week. Programs included STEM
computer coding, sport clinics, field trips and more. Teens also participated in gender specific
clubs each week (i.e. Muscle Time and “S” Club), which focused on activities to build self-
esteem and discuss topic areas important to the age group.
Partnered with the University of Florida to offer a nature inspired workshop for summer camp
participants. Campers learned about butterflies, plants that attract certain species, and the
pollinator world. Together they planted seed that will grow nectar and feed local butterflies.
Implemented Sliver Sneaker fitness center memberships to compliment the already existing
fitness classes at the Gibson-Bethel Community Center. Chair aerobics and strength and
balance classes are offered two (2) days a week at 11 AM. Silvers Sneakers classes promote
health and wellness and are free for Sliver Sneakers members.
Beginning in April Yoga Flow was offered Mondays, Wednesdays and Fridays at 6:00a at the
Gibson-Bethel Community Center. Participants received instruction to improve flexibility,
cardiovascular and circulatory health, and increase muscle tone and strength.
Offered free STEM (Science, Technology, Engineering and
Mathematics) Wonder Workshops once a month at the Gibson-
Bethel Community Center. These workshops were open to children
ages five to fourteen and focused on different disciplines of
engineering. Approximately 225 students participated in this program
from October 2017 through June 2018.
Produced six (6) ‘Movie in the Park’ events at Dante Fascell Park
which allowed hundreds of families to enjoy free popcorn and spend
time with family and friends in our beautiful parks.
Parks and Recreation, in partnerships with the Rotary Foundation of South Miami, offered
Nutrition Classes by Short Chef once a month. Each class of fifty (50) youth focused on
creating healthy and fun recipes. Some class favorites include smoothies, spaghetti tacos and
butternut squash macaroni and cheese.
Every Sunday the Gibson-Bethel Community Center offers a free tutoring program called
Words to Wisdom. Throughout the school year City staff and student volunteers offer
individuated assistance in all subject areas. Five to fifteen children participate each week,
many of whom come regularly throughout the year.
Partnered with South Miami United Football Club for summer “Kick-It” clinics for summer
camp participants. Campers participated in sport specific drills to enhance their soccer skills
and physical fitness.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 34
Approximately fifteen (15) children participated in Bozo Brothers Book Club, a weekly book
club for 2nd through 4th graders. Participants read one book per month together, in the
months of January through June, and focus on improving comprehension and fluency skills.
Offered free weekly Classical Ballet classes taught by City volunteer, Miami Heat dancer and
Dolphins Cheerleader, Ms. Andrea Smith. Twenty (25) youth, ages 7-14, participated each
week and receive instruction in dance techniques and tools to build confidence and self-
esteem.
To further improve the awareness of facilities, programs and events, the Dept. mailed two (2)
seasonal Department Program Guides to over 3,000 South Miami Residents. Each Program
Guide contained information on out-of-school time programs, camps, youth athletics, fitness
classes and all other annual programs and events. The guide is also available on the City’s
website and can be accessed through the monthly e-newsletter which is sent to over 1,500
recipients.
July 2018 Parks and Recreation Month “A Lifetime of Discovery” was celebrated by offering a
calendar full of complimentary programs and activities (aqua fitness, tennis clinic, and more).
The complimentary calendar of events was designed to highlight all the exciting programs
offered in the City.
Partnered with Florida Department of Motor Vehicles (DMV) ‘FLOW’ to provide a local and
convenient method to renew a driver license, obtain a replacement license, change name and
address and other services at the Gibson-Bethel Community Center quarterly throughout the
year.
Offered free tax preparation at the Gibson-Bethel Community through The Volunteer Income
Tax Assistance (VITA) program. This program offers free tax help to people who make $54,000
or less, persons with disabilities and limited English-speaking taxpayers who need assistance.
IRS certified volunteers assist in preparation and filing for qualified individuals.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 35
SPECIAL EVENTS
Dunkin’ for Pumpkins – October 20, 2017
South Miami’s third annual “Floating Pumpkin Patch” was
held at the Murray Park Aquatic Center. One hundred and
seventy-fifty (175) kids picked a pumpkin from the Floating
Pumpkin Patch and decorated it with glitter, paint and
stickers.
Safe Streets Halloween – October 31, 2017
There was no shortage of things to do at this year’s Safe Streets Halloween. An estimated
2,000 people participated in this free, family-friendly event, all festively dressed to have a
spooky fun time. Event consisted of a Pumpkin Decorating station, inflatables, music and local
businesses participated by offering sweet treats to those in costume.
Turkey Drive – November 17, 2017
In collaboration with Interval International, Somerset Academy and Girl Scout Troop #252 the
Parks and Recreation Department held its annual Turkey Giveaway. Together over three-
hundred (300) families received the items needed to enjoy a full Thanksgiving meal.
State of the City – November 15, 2017
Mayor Phillip Stoddard, PHD, delivered his 2017 State of the City Address at the Gibson-
Bethel Community Center. Many generous businesses including the South Miami Hospital,
First National Bank of South Miami, SRS Engineering, Marlin Engineering and Federal Realty
helped make this a successful event.
Santa’s Parade of the Elves – December 3, 2017
Over 80 groups/organizations and dozens of Santa’s helpers marched down Sunset Drive as
we welcomed Santa to South Miami. Thousands of families lined the streets to enjoy this
South Miami tradition.
Toy Giveaway – December 13, 2017
In partnership with Interval International, the City of South
Miami distributed approximately 300 toys to local South Miami
youth. Those who came out to the event enjoyed face-painting,
arts and crafts, free food and a special visit from Santa Claus.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 36
Senior Games – February 22, 2018
The 3rd annual Senior Games event was held at Dante Fascell Park and brought out
approximately 150 Seniors to enjoy activities that included a 1-mile walk/run, domino
tournament, horseshoes, bean bag toss, pickle ball and tables tennis. Participants received a
complimentary lunch while vendors provided health related information.
Egg Hunt – March 5, 2018
The annual East Egg Hunt was held at Marshall
Williamson Park. Over 120 local children and families
took pictures with the Easter Bunny and searched for
thousands of hidden eggs at the park. Participants
enjoyed inflatables, relay races, music, face painting
and other fun interactive games.
Bikes, Books, BBQ Event – March 10, 2018
Parks and Recreation held its 3rd annual Bikes, Books, & BBQ
event to celebrate Florida Bike Month. Event included a short
family friendly ride as well as free food, helmet give-a-way and
fittings, bike safety information, book giveaway and
information on Miami-Dade County Public Library System and
OfO bikes.
Arbor Day – April 27, 2018
In celebration of National Arbor Day, the City’s Parks and Recreation Department partnered
with the South Miami Garden Club to ost Arbor Day 2018 at Fuchs Park on Friday, April 27th
from 9:00 a.m. to 12:00 p.m. Led by Club President, Anna Louise Fulks, the South Miami
Garden Club donated sweet treats for volunteers and a beautiful flowering Magnolia tree
which was planted near the volleyball court.
Bark in the Park – May 5, 2018
The City of South Miami’s Parks and Recreation Department hosted its
first pet related event that took place at South Miami’s Dog Park and
brought approximately 30 residents and their furry friends to
participate in several doggie activities including obstacle courses, photo
ops, treats and more. Participants also got to enjoy light snacks,
beverages, m usic, and doggy make-overs (face painting). Local South
Miami Dog businesses – Equipaws and the Dog from Ipanema also
participated and brought treats and services to the participants and their pups.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 37
4th of July Fireworks – July 4, 2018
The Parks and Recreation hosted its annual 4th of July
Celebration at Palmer Park which by all accounts was the
biggest and best 4th of July Celebration in memory. The
event featured live bands, concessions, kid’s zone, and a
spectacular firework display show enjoyed by hundreds of
families.
Back to School Giveaway – July 21, 2018
The Back-2-School Giveaway hosted by the Parks and Recreation along with local businesses
ensured that South Miami students started of the year on the right foot. Backpacks filled with
supplies were distributed to over 300 Kindergarten – 12th grade students to help ensure
another successful school year.
TENNIS OPERATIONS
Successfully managed tennis court reservations, private lessons, league play, adult clinics,
youth programs and camps at Dante Fascell Park, Marshall Williamson Park and Brewer Park.
Programs were instructed by certified and experienced tennis professionals.
Implemented PlayByCourt, LLC. to manage the tennis facilities using an integrated cloud-
based business management software and payment platform. The software simplifies tennis
operations and allows customers to reserve and pay for courts online, using their computer or
mobile devise.
Upheld Dante Fascell Park clay court maintenance standards by implementing highly efficient
daily maintenance practices. Staff regularly brushed, edged and replaced clay to ensure the
courts sustain the highest quality.
Out-of-School tennis programs (After School Program,
Winter Camp, and Spring Camp) remain among the most
popular tennis program at over 400 youth participants
annually. Summer camp currently has 73 youth registered,
participating in either half or full day programming.
Since October 1, 2017, 3,796 private lessons have been taught by one of five tennis
instructors at the park, a 21% increase from the previous year. The park expects to teach an
additional 1,265 in the remaining three (3) months.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 38
ORDINANCES AND RESOLUTIONS ADOPTED IN FY 2018
Many of the City’s efforts and changes are embodied in actions by the City Commission. The City
Commission is the policy setting board of the City. Below are the Ordinances and Resolutions
passed during fiscal year 2018.
19-17-2289
An Ordinance relating to the year 2018 General Election of the Mayor and City Commissioners for
Groups, I and IV; scheduling the day, place and time of the election; scheduling the day, place and
time of early voting; providing for qualification of candidates; providing for close of election
books; approving the sample ballot; providing for notification.
01-18-2290
An Ordinance relating to the amendment of the City’s 2017-2018 fiscal year budget and
increasing the appropriation amount for the General Fund and allocating such increase to the
Non-Departmental, line item 001-2100-519-9924.
02-18-2291
An Ordinance amending the City of South Miami Code of Ordinances, Chapter8A, Section 8A-5
titled “Lobbyists; registration, reporting, fees, exemptions, expenditures, and penalties” to amend
subsection (a) and to add a new subsection (h) regarding campaign consultants.
03-18-2292
An Ordinance amending Section 20-3.3(E) of the City of South Miami Land Development
Codepermitting Outdoor Seating/Dining on all commercial properties that are within the
Hometown District Overlay Zone (HD).
04-18-2293
An Ordinance amending the City's Land Development Code, Section 20-3.3(D) and Section 20-
7.12(A) and Section 20-3.4(B), regarding restaurant uses.
05-18-2294
An Ordinance amending Section 20-2.3 (definitions) as well as Sections 20-3.1(B) and 20-3.3(D)
(relating to the purpose statement and uses permitted for the Parks and Recreation zoning
district) of the City’s Land Development Code.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 39
06-18-2295
An Ordinance amending the Official Zoning Map; amending the designation of the northern
portion of the property located at 6075 SW 72nd Street, from “TODD (MU-4)” to “TODD (MU-5)”.
07-18-2296
An Ordinance related to the fee schedule; amending Ordinance 09-17-2279 to reduce fitness
center annual membership fees per patron and to add new fees to the schedule.
08-18-2297
An Ordinance amending the City of South Miami Code of Ordinances, Chapter 2, Section 2-2.1.
09-18-2298
An Ordinance amending the South Miami Code of Ordinances Section 15-83 regarding hours of
operation of juke boxes, radios, etc.
10-18-2299
An Ordinance amending the City of South Miami Land Development Code, Chapter 20, Article IV,
Section 20-4.5.1 G to provide for voluntary off-site tree mitigation.
11-18-2300
An Ordinance to protect the residential neighborhoods that abut the NR zoned districts from
noise generated from outdoor seating/dining by amending Section 20-3.3 (E) of the City of South
Miami Land Development Code regarding outdoor dining.
12-18-2301
An Ordinance related to the fee schedule; amending Ordinance 07-18-2296 to increase some
fees, to add new fees, and to delete some fees related to the tennis fee schedule at Dante
Fascell Park.
13-18-2302
An Ordinance establishing a new Section 17-10.3 within Chapter 17, Article I of the City’s Code of
Ordinances to be known as the Pedestrian Crossing Acquisition, Development, Operation and
Maintenance Trust Fund.
196-17-14997
A Resolution appointing Ryan Pontier to serve on the City of South Miami Board of
Trustees/Police Officers Retirement Trust Fund for a two-year term ending October 2, 2019.
197-17-14998
A Resolution confirming the state of emergency due to Hurricane Irma.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 40
198-17-14999
A Resolution authorizing the City Manager to expend an amount not to exceed $6,350 to GARP
Construction Group, Inc. for the installation of a new roof for the park office at Dante Fascell
Park.
199-17-15000
A Resolution authorizing the City Manager to enter into an agreement with Looks Great
Services of MS, Inc. for hurricane cleanup and debris disposal.
200-17-15001
A Resolution acknowledging Mayor Stoddard’s appointment of Sid Kaskey, to serve on the
Budget and Finance Committee for a term ending September 30, 2018.
201-17-15002
A Resolution of the Mayor and City Commission of the City of South Miami, Florida, Co-
designating the portion of S.W. 76th Street, between S.W. 57th Avenue and S.W. 60th Avenue as
“Jose Basulto Street” directing the City Clerk to submit this Resolution to Miami-Dade County
and to take all other necessary actions to carry out the purpose of this Resolution.
202-17-15003
A Resolution waiving certain special event fees and authorizing the City Manager to permit
Chamber South to hold its 46th Annual South Miami Art Festival on November 4 and 5, 2017 in
downtown South Miami, 72nd Street (Sunset Drive) from South Dixie Highway to 57th Avenue
(Red Road).
203-17-15004
A Resolution, upon reconsideration, granting a special use approval for a Mixed-Use Project on
the West Madison Square property so as to allow an increase from two stories to three stories
on that parcel and for that project.
204-17-15005
A Resolution approving renewal of the prior agreement between the City and Steven Alexander
for City Manager Services, amending Section 10. A. to comply with City’s current pension
ordinance and allowing for adjustments to salary and benefits that are provided for in each
annual budget.
205-17-15006
A Resolution relating to a Special Use application to permit a General Restaurant use at 5958 S.
Dixie Highway.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 41
206-17-15007
A Resolution authorizing the City Manager to purchase from Parker Systems a sole source
distributor for T2 Systems Canada, Inc., f/k/a Digital Payment Technologies, Corp., a Canadian
federal corporation authorized to transact business in the state of Florida, twenty-five (25) new
model, Luke II, Parking Multi-Space Pay Stations.
207-17-15008
A Resolution authorizing the City Manager to purchase from Parker Systems, Extended
Hardware and Software Warranty/ Tier 2 Support and maintenance for the forty-two (42) pay
stations, in an amount not to exceed $27,036.
208-17-15009
A Resolution to express the City of South Miami’s opposition to offshore oil drilling and
exploration activities, including seismic airgun blasting.
209-17-15010
A Resolution authorizing the City Manager to execute a contract with the University of South
Florida for the Pedestrian and Bicycle Safety Enforcement Campaign 2017-2018, in an amount
not to exceed $3,200.
210-17-15011
A Resolution approving of the emergency repair made by Florida State Refrigeration Inc. for the
installation of a new A/C unit at the Gibson-Bethel Community Center and authorizing the City
Manager to pay for the installation.
211-17-15012
A Resolution authorizing the City Manager to purchase a 2018 Ford T-350 15-passenger van
from Prestige Ford through the Sheriffs Contract FSA17-VEL25.0.
212-17-15013
A Resolution authorizing ROK:BRGR to host its 4th Annual Fall Festival on 58th Avenue from 73rd
Street to 74th Street.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 42
213-17-15014
A Resolution of the Mayor and City Commission of the City of South Miami, endorsing and
supporting the Miami-Dade Transportation Planning Organization’s Strategic Miami Area Rapid
Transit (SMART) Plan.
214-17-15015
A Resolution authorizing the City Manager to enter into a multi-year agreement with Marlin
Engineering Inc., for the completion of a non-ad valorem billing study to determine the
accurate stormwater fee for non-residential properties within the City.
215-17-15016
A Resolution authorizing the City Manager to enter into a five (5) year support renewal
agreement for the City’s Voice Over IP (VOIP) telephone system with Switch Tech International
Inc., d/b/a/Teleswitch.
216-17-15017
A Resolution authorizing the City Manager to expend an amount not to exceed $52,000 for
Miami-Dade Water & Sewer Department to cover the water and waste water payments for City
facilities, during the FY 2017/2018.
217-17-15018
A Resolution authorizing the City Manager to expend an amount not to exceed $150,000 for
Florida Power and Light to cover the electrical invoicing for street lighting, during the FY
2017/2018.
218-17-15019
A Resolution authorizing the City Manager to expend an amount not to exceed $125,000 for
Florida Power and Light to cover the electrical invoicing for City Facilities, during the FY
2017/2018.
219-17-15020
A Resolution authorizing the City Manager to negotiate and enter into a contract with Maggolc,
Inc., for a contract for the sidewalk widening at Rok Burger located at 5800 SW 73rd Street along
SW 73rd Street between 58th Avenue and 58th Court.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 43
220-17-15021
A Resolution authorizing the City Manager to contract with Gabriel Roeder Smith & Company to
perform Other Post-Employment Benefits (OPEB) valuation required under the GASB for fiscal
year 2018 Comprehensive Annual Financial Report (CAFR).
221-17-15022
A Resolution of the Mayor and City Commission of the City of South Miami, Florida, urging
Parques Reunidos Servicios Centrales, S.A., the owner and operator of Miami Seaquarium, to
relocate the orca named Lolita to a sea pen in the Pacific Northwest.
222-17-15023
A Resolution authorizing the City Manager to expend funds to Advanced Business Construction,
Inc. for the installation of new doors in the gymnasium at the Gibson-Bethel Community Center.
223-17-15024
A Resolution to require campaign finance reports and political expenditure reports be posted
online by the City Clerk.
224-17-15025
A Resolution authorizing the City Manager to enter into a multi-year renewal subscription with
LexisNexis to provide online legal publications.
225-17-15026
A Resolution of the Mayor and City Commission of the City of South Miami, Florida approving
the issuance by the City of South Miami Health Facilities Authority (the “Authority”) of its
Refunding Revenue Bonds, in an aggregate principal amount not to exceed $950,000,000.
226-17-15027
A Resolution authorizing the City Manager to purchase a Petersen Model RS3 base loader from
Lou Bachrodt Freightliner.
227-17-15028
A Resolution authorizing the City Manager to purchase a Trash Truck from Lou Bachrodt
Freightliner.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 44
228-17-15029
A Resolution authorizing the City Manager to digitize and transfer documents to Laserfische for
the City Clerk’s office through the City’s piggyback contract with MCCI, LLC.
229-17-15030
A Resolution authorizing the City Manager to settle the grievance filed by Steven Linick.
230-17-15031
A Resolution rescheduling the City Commission meeting of Tuesday, January 2, 2018.
231-17-15032
A Resolution appointing Anna Price to serve on the Historic Preservation Board for a two-year
term ending December 18, 2019.
001-18-15033
A Resolution instructing the City Manager to provide assistance to the South Miami Community
Redevelopment Agency to draft an amendment to the City’s Comprehensive Plan and the
zoning of certain properties located west of the MetroRail Transit Station, south of S.W. 70th
Street, east of S.W. 61st Court and north of S.W. 72nd Street to change the zoning to promote
transit-oriented redevelopment and affordable housing within the South Miami Community
Redevelopment Area.
002-18-15034
A Resolution authorizing and instructing the City Attorney to settle the case of Orlando
Martinez de Castro versus the City of South Miami, Case Number 13-9342 CA 15 and Appellate
Case Number 3D16-2421 and instructing the City Manager to take the necessary steps to
comply with the settlement terms and to pay the settlement amount.
003-18-15035
A Resolution relating to a Special Use application to permit a General Restaurant use at 5966 S.
Dixie Highway.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 45
004-18-15036
A Resolution authorizing the City Manager to execute the FY2017 Community Development
Block Grant (CDBG) Agreement with Miami-Dade County for the City of South Miami Gibson-
Bethel Community Center Restrooms Renovation Project.
005-18-15037
A Resolution authorizing the City Manager to execute the FY2017 Community Development
Block Grant (CDBG) Agreement with Miami-Dade County for the City of South Miami Brewer
Park Playground Shade Structure Improvement Project.
006-18-15038
A Resolution authorizing the City Manager to execute the FY2017 Community Development
Block Grant (CDBG) Agreement with Miami-Dade County for the City of South Miami Senior
Meals Program.
007-18-15039
A Resolution authorizing the City Manager to enter into an agreement with Solar Tint, Inc., for
the supply and installation of Low-E window tint film for the City Hall Chambers and Gibson-
Bethel Community Center.
008-18-15040
A Resolution authorizing the City Manager to permit VolksBlast, Inc. to hold its annual Car Show
event on Sunday, January 28, 2018, on 72nd Street (Sunset Drive) from South Dixie Highway to
57th Avenue (Red Road) and to waive certain City fees.
009-18-15041
A Resolution authorizing the City Manager to permit Das Renn Treffen to hold its 4th annual
DRT Porsche Car Show on Sunday, February 11, 2018 on 72nd Street (Sunset Drive) from South
Dixie Highway to 57th Avenue (Red Road), 73rd Street from 58th Court to 57th Avenue and
surrounding streets and for a waiver of certain special event fees.
010-18-15042
A Resolution authorizing the City Manager to Branches South Miami to hold its annual MLK
Remix Black History Festival and to waive all special event fees and insurance requirements.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 46
011-18-15043
A Resolution authorizing the City Manager to waive program fees for the afterschool program,
from January through June 2018.
012-18-15044
A Resolution authorizing the City Manager to reallocate funds set aside within the capital
improvement fund for the installation of solar at the public works and pool facilities and
allocate them for the installation of playground equipment at Dison and Van Smith Park.
013-18-15045
A Resolution authorizing the City Manager to purchase a 2018 Ford F-150 Crew Cab 4WD truck
from Asbury Jax Ford LLC d/b/a Coggin by piggybacking onto the Florida Sheriffs Association
Contract FSA17-VEL25.0.
014-18-15046
A Resolution authorizing the City Manager to execute a professional service work order with
Stantec Consulting Services Inc., for Drainage and Roadway Improvement at the intersection of
SW 60th Avenue and SW 83rd Street Project.
015-18-15047
A Resolution authorizing the City Manager to expend $10,614.00 with Rehrig Pacific Company
for the purchase of new residential garbage containers.
016-18-15048
A Resolution re-appointing Darryl Morrison to serve on the Parks and Recreation Board for an
additional two-year term.
017-18-15049
A Resolution authorizing the City Manager to enter into a contract with Big Ron’s Tree Service,
LLC to remove trees at Dante Fascell Park.
018-18-15050
A Resolution waiving term limits and re-appointing Gary A. Costales to serve on the Historic
Preservation Board for an additional two-year term.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 47
019-18-15051
A Resolution authorizing the City Manager to permit Art South to host two (2) South Miami Arts
Cooperative events and to waive certain special event fees.
020-18-15052
A Resolution authorizing the City Manager to permit South Miami Black Cultural Affairs
Foundation to hold its annual MLK Parade and to waive certain special event fees and insurance
requirements.
021-18-15053
A Resolution relating to the review and approval of a Unity of Title request by Larkin
Community Hospital, Inc. unifying property located at 7031 SW 62 Avenue, 6129 SW 70
Street, 6140 SW 70 Street and Lots 1 through 18, inclusive, of Block 14, Realty Securities
Corporation’s Townsite of Larkins, as recorded in Plat Book 2, Page 105, of the Public Records of
Miami-Dade County, Florida.
022-18-15054
A Resolution authorizing the City Manager to enter into a multi-year contract with Light F/X
Pros, LLC for the annual Fourth of July fireworks display show.
023-18-15055
A Resolution confirming the canvassing of the election returns of the General Election held
February 13, 2018 for the purpose of electing a Mayor, and a Vice Mayor from Groups I and IV;
declaring results of said election.
024-18-15056
A Resolution relating to elections; appointing Walter Harris, to serve as Vice Mayor in such
capacity until February 11, 2020.
025-18-15057
A Resolution authorizing the City Manager to purchase a new standby generator from
Tradewinds Power Corp. for the Public Works facility through piggyback agreement onto the
Florida Sheriffs Association Contract and to declare, and dispose of, the City’s inoperable
standby generator as surplus.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 48
026-18-15058
A Resolution supporting legislation to reduce mass shootings and gun violence.
027-18-15059
A Resolution reconsidering the support for the tot lot equipment for Van Smith Park and/or
providing alternative action for the park.
028-18-15060
A Resolution authorizing the City Manager to enter into a multi-year renewal agreement with
Icon Enterprises, Inc., d/b/a CivicPlus for website support, maintenance and hosting services
and a five-year subscription for AudioEye.
029-18-15061
A Resolution authorizing the City Manager to enter into multi-year agreement with Metro
Express, Inc., by piggybacking onto its agreement with the City of Miami Gardens.
030-18-15062
A Resolution of the City Commission, for the City of South Miami, appointing Commissioner Luis
J. Gil as the Commission’s liaison with the Miami-Dade League of Cities.
031-18-15063
A Resolution authorizing Irish Times to host a Saint Patrick’s Day Celebration on 58th court from
72nd street to the alley way north of 73rd street.
032-18-15064
A Resolution calling upon local governments to prohibit gun shows on government property in
Florida.
033-18-15065
A Resolution of the Mayor and City Commission of the City of South Miami, Florida, authorizing
the City Manager to join Sister Cities International and to negotiate and enter into a Sister City
Agreement with the Municipality of Medellín, Colombia.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 49
034-18-15066
A Resolution authorizing the use of the City’s name at a special event supporting the Never
Again movement and the March for Our Lives and authorizing the City Manager to provide
financial and other support for the event.
035-18-15067
A Resolution of the Mayor and City Commission of the City of South Miami, Florida authorizing
and directing the City Attorney to engage the lawsuit filed by the City of Weston seeking a
declaration that the provisions punishing elected officials set forth in section 790.33, Florida
Statutes, for violating the preemption related to the regulation of firearms and ammunition are
invalid.
036-18-15068
A Resolution instructing the City Manager to sign an addendum to contract with Thomas F.
Pepe, Esquire, to provide legal services as the City Attorney for the City of South Miami.
037-18-15069
A Resolution authorizing the City Manager to purchase one vehicle from Prestige Ford and
install emergency equipment with Dana Safety Supply.
038-18-15070
A Resolution authorizing the City Manager to purchase six vehicles from Alan Jay Fleet Sales and
install emergency equipment with Dana Safety Supply.
039-18-15071
A Resolution authorizing the City Manager to purchase services and software solutions from
Superion for the Police Department.
040-18-15072
A Resolution authorizing the City Manager to purchase Check Point firewall software appliance
for the South Miami Police department.
041-18-15073
A Resolution authorizing the City Manager to permit Rhino Services Inc. to install new netting
and sports turf for the batting cages at Palmer Park.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 50
042-18-15074
A Resolution authorizing the City Manager to permit FLAF Sports Services, Inc. to perform
professional resurfacing and painting services for tennis, handball, and basketball courts at
Brewer Park.
043-18-15075
A Resolution authorizing the City Manager to permit Trident Surfacing, Inc. to refinish the
indoor, hard wood basketball court at the Gibson-Bethel Community Center.
044-18-15076
A Resolution authorizing the City Manager to execute a professional service work order for SRS
Engineering Inc., for the bid and construction engineering inspection services for the Drainage
Improvements of SW 59th Avenue between SW 74th Street and SW 80th Street.
045-18-15077
A Resolution authorizing the City Manager to enter into a contract with Play-Tech Construction
Corp. in an amount not to exceed $6,050 for the purchase and installation of rubber mulch
within existing planters.
046-18-15078
A Resolution authorizing the City Manager to purchase one vehicle from Duval Ford and install
emergency equipment with Dana Safety Supply.
047-18-15079
A Resolution authorizing the City Manager to purchase ten Electronic Control Devices and
Equipment from Axon Enterprise.
048-18-15080
A Resolution authorizing the City Manager to waive program fees for Spring Break Camp, from
March 26th through March 30th, 2018.
049-18-15081
A Resolution authorizing the City Manager to negotiate and to enter into a contract with Anjed
Group, Inc. for a new asphalt walk/jog path at South Miami Park and various other asphalt and
concrete projects at multiple City Parks.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 51
050-18-15082
A Resolution authorizing the City Manager to negotiate and enter into a contract with DW
Homeworks, Inc., for repairs to the sidewalk due to Hurricane Irma.
051-18-15083
A Resolution authorizing the City Manager to negotiate and enter into a contract with H&R
Paving, Inc., for repairs to the pavement infrastructure damaged by Hurricane Irma.
052-18-15084
A Resolution authorizing the City Manager to execute a professional service work order for
Stantec Consulting Services Inc., for Sunset Drive road modifications west of SW 61st Court and
Median Landscape Improvements from SW 69th Avenue to US1.
053-18-15085
A Resolution authorizing the City Manager to remove street sign obelisks located throughout
the city.
054-18-15086
A Resolution appointing William T. Lapane to serve on the Parks and Recreation Board for a
two-year term ending March 19, 2020.
055-18-15087
A Resolution appointing Omar A. Morales to serve on the Environmental Review and
Preservation Board for a two-year term ending March 19, 2020.
056-18-15088
A Resolution urging the State of Florida to bring its educational plans into compliance with the
Federal “Every Student Succeeds Act”.
057-18-15089
A Resolution of the Mayor and City Commission of the City of South Miami, Florida, opposing Senate
Bill 1304 (SB 1304) and House Bill 1033 (HB 1033) and urging the Florida House of Representatives
and Senate not to adopt SB 1304, and HB 1033, or any committee substitute bills or other similar
legislation that would preempt local governments from regulating and entering into agreements
with dockless bicycle sharing companies, and further directing the city's state lobbyists to oppose
any such legislation.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 52
058-18-15091
A Resolution of the City of South Miami, Florida, designating a commercial / industrial / and
mixed-use area of the City and establishing a title for such area.
059-18-15092
A Resolution approving and authorizing the City Manager to execute a Memorandum of
Understanding concerning an amendment to the current collective bargaining agreement
(Lieutenants and Captains) between the Miami-Dade County Police Benevolent Association and
the City of South Miami.
060-18-15093
A Resolution of the City Commission of the City of South Miami, urging the Miami Dade County
Board of County Commissioners to deny the proposal to extend the SR-836 “Kendall Parkway”
project past the 2020 Urban Development Boundary and expressing concern over the County
Department of Regulatory and Economic Resources’ position as the applicant for this proposal.
061-18-15094
A Resolution authorizing the City Manager to enter into an agreement with Red Horse
Ventures, Inc. to provide the City with expert real estate advisory services.
062-18-15095
A Resolution of the Mayor and City Commission of the City of South Miami, Florida, hiring Weiss
Serota Helfman Cole & Bierman and authorizing them to join with the City of Weston and file a
lawsuit seeking a declaration that the provisions punishing elected officials set forth in section
790.33, Florida Statutes, for violating the preemption related to the regulation of firearms and
ammunition are invalid, and inviting other local governments to join the lawsuit.
063-18-15096
A Resolution authorizing the City Manager to purchase gas masks, gas cartridges and filters
from SRTSUPPLY for the Police Department SWAT Team.
064-18-15097
A Resolution authorizing the City Manager to a execute a professional service work order to
Marlin Engineering Inc., for sidewalk, landscape beautification of Sunset Drive between US#1
and SW 57th Avenue and minor traffic operational improvements.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 53
065-18-15098
A Resolution authorizing the City Manager to negotiate and to enter into a contract with Gomez
and Son Fence Corp. for the installation of a new perimeter tennis fence, irrigation system, and
resurface clay tennis courts at Dante Fascell Park.
066-18-15099
A Resolution appointing Aldo Rosello to serve on the Green Task Force for a two-year term
ending April 2, 2020.
067-18-15100
A Resolution reappointing Beth Schwartz to serve on the Environmental Review and
Preservation Board for a two-year term ending April 2, 2020, and waiving extending term limits.
068-18-15101
A Resolution authorizing the City Manager to permit Rotary Foundation of South Miami, Inc. to
hold its Annual South Miami Rotary Festival on February 23rd and 24th, 2019 and to waive
certain special event fees and the necessary notification/petition form.
069-18-15102
A Resolution authorizing the City Manager to waive one-hundred percent (100%) of the non-
profit fees for the use of the Multipurpose Room at the Gibson-Bethel Community Center by
the Cuban American National Council.
070-18-15103
A Resolution authorizing the City of South Miami (“City”) to become a sponsor of the Pelican
Party fundraising event.
071-18-15104
A Resolution of the Mayor and City Commission of the City of South Miami, Florida, pursuant to
Chapter 8A-6 of the Code of Ordinances, authorizing the defense of Mayor Philip K Stoddard
and the payment of his legal fees with respect to the ethics complaint filed by Stephen Cody.
072-18-15105
A Resolution of the Mayor and City Commission of the City of South Miami, Florida, to hire an
attorney with expertise in Florida election laws to provide outside legal counsel concerning a
questionnaire or poll as to the voters’ interest in a Charter amendment.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 54
073-18-15106
A Resolution authorizing the City Manager to enter into a multi-year agreement for the
purchase of a Use of Force simulator from TI Training LE, LLC for the Police Department.
074-18-15107
A Resolution approving a Special Exception so as to allow a project within the TODD (MU-5) of
more than four (4) stories and more than 40,000 square feet for the property located at 6075
SW 72nd Street.
075-18-15108
A Resolution relating to a variance application to reduce the amount of required parking spaces
for a mixed-use building located at 6075 SW 72nd Street.
076-18-15109
A Resolution authorizing the City Manager to purchase decorative garbage and recycling
containers from Quick Crete Products Corp. (QCP) in the amount of $35,010 for the City and the
Downtown area.
077-18-15110
A Resolution authorizing the City Manager to negotiate and enter into a contract with Terra
Hyle Contractors, Inc., for the Twin Lakes Traffic Calming Project.
078-18-15111
A Resolution re-appointing Annick Sternberg to serve on the Green Task Force for a two-year
term ending April 2, 2020, and extending term limits.
079-18-15112
A Resolution authorizing the City Manager to permit and to waive rental fees associated with
OrchidMania of South Florida’s 20th Annual ‘Orchids in the Park’ fundraiser to be held at Dante
Fascell Park on Saturday, May 26th and Sunday, May 27th, 2018.
080-18-15113
A Resolution authorizing the City Manager to permit Team FootWorks Educational and Fitness
Corporation, a non-profit organization, to hold its 30th Annual Twilight 5K Run/Walk event and
to waive the cost of parking meters.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 55
081-18-15114
A Resolution authorizing the City Manager to permit Taco Craft Miami, LLC located at 5829 SW
73rd street, to hold its 3rd Annual Cinco De Mayo Block Party.
082-18-15115
A Resolution instructing the City Attorney to draft a ballot question for the Tuesday, November
6, 2018, national midterm elections, to amend the City Charter, Article II, SECTION 6, subsection
D Voting Procedure, to reduce the number of votes necessary to make land use and
development regulations less restrictive.
083-18-15116
A Resolution authorizing the City Manager to enter into a multi-year year agreement with H & R
Paving, Inc., by piggybacking onto its agreement with the City of Miami.
084-18-15117
A Resolution for the City of South Miami to join the Seawall Coalition and support its mission.
085-18-15118
A Resolution of the City of South Miami, Florida, supporting the Sierra Club’s opposition to
Florida Power & Light Company’s (FPL)’s application for the location, construction, and
operation of a gas-burning power plant in Dania Beach and authorizing the Mayor to testify in
support of the Sierra Club’s proceedings.
086-18-15119
A Resolution authorizing the City of South Miami (“City”) to support the Tropical Audubon
Society, to allow it to use the City’s name in promoting its fundraising event scheduled for May
25, 2018, and to make a donation to the fundraiser.
087-18-15120
A Resolution authorizing the City Manager to execute an addendum to the Financial Advisory
Agreement with Hilltop Securities, Inc. for Financial Advisory Services for the City’s Public-
Private Partnership (P3) projects.
088-18-15121
A Resolution authorizing the City Manager amend the scope of services with Envirowaste
Services Group, Inc. to include the storm drain system cleaning and maintenance in the South
Miami Community Redevelopment Area.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 56
089-18-15122
Resolution of the City Commission for the City of South Miami, encouraging the Miami-Dade
County Board of County Commissioners to condition the granting of a non-use variance to Mini
Warehouse of Kendall LTD on the applicant’s obtaining a non-use variance to allow non-
connecting streets and “T” turn arounds within this part of the Downtown Kendall Urban
Center’s Edge sub-district and denying it access to and from SW 84th Street.
090-18-15123
A Resolution of the City of South Miami, Florida, co-designating S.W. 84 Street from 67 Avenue
to 57 Avenue as “Elaine Neurhing Street”; directing the City Clerk to submit this Resolution to
Miami-Dade County and to take all other necessary actions to carry out the purpose of this
Resolution.
091-18-15124
A Resolution deferring the second reading of the Fellowship Church proposed amendments to
the Future Land Use Map of the City of South Miami’s Comprehensive Plan and the zoning map
concerning the Fellowship Church property generally located northwest of the intersection of
SW 72nd Street and SW 67th Avenue.
092-18-15125
A Resolution confirming priority and timeframes for progress of applications sponsored by the
South Miami Community Redevelopment Agency Board for a small-scale amendment to the
City’s Comprehensive Plan Future Land Use Map and a rezoning of certain properties located
west of the MetroRail Transit Station, south of S.W. 70th Street, east of S.W. 61st Court and
north of S.W. 72nd Street to the T.O.D.D. (4+4 Story) land use designation and the TODD MU-5
zoning district; instructing the City Manager to take further action.
093-18-15126
A Resolution authorizing the City Manager to amend the contract with Calvin Giordano &
Associates, Inc. for additional professional services related to the “Comprehensive Plan and
Land Development Code Revision.
094-18-15127
A Resolution of the City of South Miami, Florida, placing a question on the August 28, 2018,
primary election ballot seeking voter approval of an amendment to the City’s Charter, Article II,
Section 6D, reducing voting requirements needed to make land use and development
regulations less restrictive in certain areas of the City.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 57
095-18-15128
A Resolution authorizing the City Manager to purchase goods and services from Thor Guard,
Inc. to furnish and install lightning prediction and warning systems at multiple City parks.
096-18-15129
A Resolution authorizing the City Manager to purchase goods and services from 50 State
Technology, Inc. to furnish and install high definition security cameras inside the office at Dante
Fascell Park.
097-18-15130
A Resolution authorizing the City Manager to purchase goods and services from Napoles
Irrigation, Corp. to furnish and install a new irrigation line at South Miami Park.
098-18-15131
A Resolution authorizing the City Manager to negotiate and enter into a contract with RJ
Spencer Construction, LLC, for the Drainage Improvements and Parking Lot Repairs at Dante
Fascell Park.
099-18-15132
A Resolution authorizing the City Manager to enter into an agreement with CBRE, Inc., to
conduct market value services for the South Miami parking garage.
100-18-15133
A Resolution authorizing the City Manager to expend an amount not to exceed $6,259.00 for
election costs for the August 28, 2018 Special Election, held in conjunction with the Miami-
Dade County Primary Elections.
101-18-15134
A Resolution amending Resolution No. 123-17-14924 to extend the expiration of the Variance
approval for a reduction in the number of parking spaces provided for a Mixed-Use Project on
the West Madison Square property as legally described herein.
102-18-15135
A Resolution amending Resolution No. 125-17-14926 to extend the expiration of the Special
Use approval for an increase in height from two stories to three stories for a Mixed-Use Project
on the East Madison Square property as legally described herein.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 58
103-18-15136
A Resolution amending Resolution No. 126-17-14927 to extend the expiration of the Variance
approval for a reduction in the number of parking spaces provided for a Mixed-Use Project on
the East Madison Square property as legally described herein.
104-18-15137
A Resolution amending Resolution No. 203-17-15004 to extend the expiration of the Special
Use approval for an increase in height from two stories to three stories for a Mixed-Use Project
on the West Madison Square property as legally described herein.
105-18-15138
A Resolution authorizing the City Manager to enter into multi-year contracts for emergency
debris removal and disposal services for total term not to exceed five (5) consecutive years.
106-18-15139
A Resolution authorizing the City Manager to enter into a multi-year contract for citywide SIP
phone service with Windstream for a total term not to exceed three (3) consecutive years.
107-18-15140
A Resolution of the City of South Miami, Florida, amending Resolution No. 094-18-15127, and
placing a question on the August 28, 2018, primary election ballot seeking voter approval of an
amendment to the City’s Charter, Article II, Section 6D, reducing voting requirements needed to
amend land use and development regulations in certain commercial, industrial, and mixed-use
areas near the South Miami Metrorail Station.
108-18-15141
A Resolution authorizing the City Manager to waive rental and security deposit fees for the use
of the Education Room at the Gibson-Bethel Community Center by the Girl Scout Council of
Tropical Florida, Troop #1835 of South Miami.
109-18-15142
A Resolution authorizing the City Manager to permit South Miami Black Cultural Affairs
Foundation to host its annual Juneteenth celebration event and to waive all special event fees
and insurance requirements.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 59
110-18-15143
A Resolution relating to the cost of the February 13, 2018 General Election for the City of South
Miami; approving the expenditure of $31,814.24 for election costs.
111-18-15144
A Resolution appointing Douglas Mackey to serve on the Historic Preservation Board for a two-
year term ending June 18, 2020.
112-18-15145
A Resolution authorizing the City Manager to execute a contract with M&M Landscape Inc. for
the South Miami (SoMi) Tree Planting Project as per the Neat Street Grant agreement with
Miami-Dade County in an amount not to exceed $10,800.
113-18-15146
A Resolution of the Mayor and City Commission for the City of South Miami to encourage the
Miami-Dade County Board of County Commissioners to ban County-wide the sale of flavored
tobacco products.
114-18-15147
A Resolution approving, and authorizing the City Manager to pay, the invoice of George Lott,
Esquire, for title research and drafting of an Opinion of Title required by Miami-Dade County
Water & Sewer Department (“WASA”) for the construction of sewer infrastructure, including a
pumping station, for 205 single-family homes.
115-18-15148
A Resolution authorizing the City Manager to expend an amount not to exceed $12,050 for
Garp Construction Group Inc to remove the current roof and install a new roof at the Building
Maintenance Bay.
116-18-15149
A Resolution re-appointing Sally Philips to serve on the Planning Board for a two-year term
ending June 18, 2020.
117-18-15150
A Resolution of the Mayor and City Commission for the City of South Miami encouraging Miami-
Dade County Board of County Commissioners to ban plastic straws or restrict their use.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 60
118-18-15151
A Resolution deferring the second reading of the Fellowship Church proposed amendments to
the Future Land Use Map of the City of South Miami’s Comprehensive Plan and the zoning map
concerning the Fellowship Church property generally located northwest of the intersection of
SW 72nd Street and SW 67th Avenue.
119-18-15152
A Resolution authorizing the City Manager to enter into an sole source agreement with
SUPERION, LLC the current sole source vendor for TRAKiT Software License and Services, for the
sum of $33,640.00.
120-18-15153
A Resolution of the City of South Miami, Florida, ratifying the correction to Resolution No. 107-
18-15140 for the placing of a question on the August 28, 2018, primary election ballot seeking
voter approval of an amendment to the City’s Charter, Article II, Section 6D, reducing voting
requirements needed to amend land use and development regulations in certain commercial,
industrial, and mixed-use areas near the South Miami Metrorail Station.
121-18-15154
A Resolution authorizing the City Manager to enter into a multi-year Interlocal Agreement with
Miami Dade County for canal maintenance for the Ludlam Glades and Broad Canals for an
amount not to exceed $220,290 annually.
122-18-15155
Resolution authorizing the City Manager to purchase goods and services from Recreational
Design & Construction, Inc. to install pop-up lane line anchors at Murray Park Aquatic.
123-18-15156
Resolution authorizing the City Manager to procure football referee services from South Florida
Football Officiating Association during fiscal year 2017-2018.
124-18-15157
Resolution authorizing the City Manager to expend an amount to not exceed $5,888 with
Sunbelt Waste Equipment for repairs to garbage truck #21-36.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 61
125-18-15158
A Resolution authorizing the City Manager to execute a grant agreement with Miami-Dade
County for the South Miami (SoMi) Tree Planting project in an amount not to exceed $5,500.
126-18-15159
A Resolution of the Mayor and City Commission of the City of South Miami encouraging the
Florida Legislature to ban the declawing of cats.
127-18-15160
A Resolution of the Mayor and City Commission for the City of South Miami to petition
Homeland Security and petition the court to drop the deportation charges against Denise Kolb
Covington.
128-18-15161
Resolution of the Mayor and City Commission of the City of South Miami confirming the
appointment and approving the multi-year contract of employment of Nkenga A. Payne as the
City Clerk.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 62
GENERAL FUND BUDGET SUMMARY
GENERAL FUND EXPENDITURES
At the July 17, 2018, City Commission Meeting, the Commission adopted the ceiling rate of
4.3000 mils per $1,000 of the taxable value, however at the Final Budget Hearing an official rate
will be adopted. Below please find the historical data of the City’s millage for the past 10-years.
The average taxable homestead residential value in South Miami as of July 1, 2017, was
$226,443. At the adopted millage rate set of 4.3000 mills, this property would be responsible for
$3,691 in County, School and other taxes, and South Miami property taxes of $974 for a total of
$4,665. As you can see, the City portion of an average tax bill for a South Miami residential
property is only 21%, a very small percentage of the total bill which equates to $2.67 a day for
that average property.
The average taxable homestead residential value in South Miami as of July 1, 2018, was $250,927,
the average property owner will pay approximately $4,065 in County, School, and other taxes and
$1,129 in property taxes to South Miami for a total of $5,194. This is only an increase of $66 or
approximately eighteen cents per day, for the City of South Miami portion over last year, which is
excellent, considering the rise in the cost of services and products based on the average taxable
homestead residential value.
During the budget development process, the City focused on Commission-established priorities,
departmental goals, and citizen needs to determine which services should be funded and to what
level. The goals and objectives for each Department are highlighted at the beginning of each
respective section of the budget.
6.5900 6.3730 6.3730 6.3730 6.3730
7.3730 7.2130
6.6810
5.8810
4.8180
5.2790 4.9526 4.9526 4.6662
4.3639 4.3639 4.3639 4.3000 4.3000 4.3000 4.3000
0.000
1.000
2.000
3.000
4.000
5.000
6.000
7.000
8.000
FY 1999FY 2000FY 2001FY 2002FY 2003FY 2004FY 2005FY 2006FY 2007FY 2008FY 2009FY 2010FY 2011FY 2012FY 2013FY 2014FY 2015FY 2016FY 2017FY 2018FY 2019CITY OF SOUTH MIAMI MILLAGE COMPARISON CHART
FY 1999 TO PROPOSED FY 2019
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 63
The information contained in this budget provides a level of financial detail for the Commission
and the public in order to provide a clear vision and openness to the budgetary process. Please
find a list of the specific expense items by Department and Division, taken together for FY 2018-
19.
CONSOLIDATED ITEMS DETAIL
BY DEPARTMENT FOR FY 2018-19
DEPARTMENT
F/T
1210
P/T
1310
HEALTH
2310
W/C
2410
FUEL
5230
PEN
2210
ICMA
2220
AUTO
4515
CITY COMMISSION 62,000 0 38,192 186 0 0 0 0
CITY CLERK 189,501 0 22,915 569 0 12,318 0 0
CITY MANAGER 463,568 0 40,480 1,349 750 29,237 0 750
FINANCE DEPART 410,390 16,045 38,192 1,279 1,505 23,321 3,612 3,084
PROCUREMENT DIV 121,868 0 15,277 366 0 8,405 0 0
PERSONNEL DIV 134,574 0 15,277 404 0 5,401 3,604 0
BUILDING DEPART 269,496 142,311 30,554 8,815 1,204 4,932 13,554 767
PLANNING DEPART 324,078 0 38,192 972 108 17,803 3,513 477
CODE ENFORCE 250,487 0 30,554 7,790 2,065 16,230 0 3,030
PW OFFICE OF DIR 149,497 0 22,915 448 0 8,049 1,797 0
PW BLDG. MAINT. 91,300 0 15,277 4,275 0 6,169 0 0
PW SOLID WASTE 362,017 0 68,746 47,693 0 23,414 0 0
PW STREETS MAINT. 277,022 0 53,469 28,472 0 16,106 1,949 0
PW MOTOR POOL 143,605 0 22,915 5,091 150,000 9,555 0 40,000
PW ENG. & CONSTR 160,785 0 15,277 481 0 0 11,227 0
POLICE 3,596,961 0 450,642 92,157 163,383 465,991 25,246 74,557
PARKS & REC 337,237 0 38,192 13,793 11,378 16,502 5,836 8,357
PARKS - TENNIS 128,439 36,222 15,277 6,735 0 0 7,048 0
COMM CENTER 183,035 266,831 38,192 18,400 0 3,923 8,588 0
PARKS LAND MAINT 139,752 0 22,915 5,691 10,047 9,497 0 1,233
COMM POOL 0 53,056 0 2,170 0 1,804 0 0
TOTAL FY 2019 7,795,612 514,465 1,033,450 247,136 340,440 678,657 85,974 132,255
BUDGETED FY 2018 7,686,744 509,459 1,023,677 260,625 331,800 660,786 99,644 123,300
DIFFERENCES 108,868 5,006 9,773 -13,489 8,640 17,871 -13,670 8,955
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 64
PROPERTY TAX INFORMATION
The Miami-Dade County Property Appraiser certified the Taxable Value within the City of South
Miami at $1,918,166,785. This valuation represents a 7% increase from the FY 2017-18 level of
$1,793,210,812. This is due primarily to the increase in value of properties. Below please find a
detailed breakdown of the City’s new taxable values by use type.
PROPERTY TYPE
2018
COUNT
2018
TAXABLE
VALUE
2017
COUNT
2017
TAXABLE
VALUE
SINGLE FAMILY 2,855 869,649,486 2,849 795,402,785
CONDOMINIUM 781 119,166,685 781 109,974,035
MULTI FAMILY 92 163,371,127 91 147,833,436
COMMERCIAL 640 613,482,777 638 596,737,867
INDUSTRIAL 27 11,771,665 27 10,866,991
AGRICULTURE 1 628,229 1 614,356
VACANT LAND 224 54,981,660 233 55,076,842
INSTITUTIONAL 35 9,183,745 36 10,074,759
GOVERNMENTAL 51 0 51 0
OTHER PROPERTIES 11 797,376 11 797,468
REAL ESTATE PARCELS 4,717 1,843,032,750 4,718 1,727,378,539
PERS PROP & CENT ASSD
75,134,035
65,823,326
ALL ASSESSED PROPERTY
1,918,166,785
1,793,201,865
Assuming a property owner has homestead exemption, the assessed value is limited from
increasing to no more than the 3% legislatively-created cap or the amount of increase in the
consumer price index (CPI), whichever is lower. If a property owner does not have homestead
exemption, the assessed value is limited from increasing to no more than 10% (the limitation
does not apply to the value applicable for school taxes). The Taxable Value is the assessed
value less any exemptions and/or classification.
This increase is attributable to continued signs of the economy stabilizing. The City experienced
an overall assessed real property value increase of $115,654,211 or 6.44%. This total is the
actual assessed taxable value for 2018.
Tangible Personal Property (TPP) consists of all property that is not real estate (land, buildings
and improvements). It includes furniture, fixtures, tools, computer equipment, machinery,
office equipment, supplies, leasehold improvements, leased equipment, signage, and any other
equipment used in a business. Furniture and fixtures used in a rental unit (condo, apt, house)
are also taxable in this category. Tangible personal property assessed values increased by
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 65
$9,310,709 or 14.14% when comparing the asset value of fiscal year 2018-2019 and fiscal year
2017-2018.
The increase in property valuations specifically from construction within the current 2018 year
is $23,935,936 which represents an increase from the previous year of $14,763,711 or 160.96%.
The proposed millage rate of at least 4.3000 mills. This millage rate will allow the City to continue
with regular necessary services, operations and on-going projects without an increase in tax rate.
CITY OF SOUTH MIAMI GENERAL FUND REVENUES
The City of South Miami’s estimated General Fund Revenues for FY 2018-2019, as provided in the
proposed budget is $18,931,643. In addition, the City’s General Fund has $285,965 in transfer-in
from other funds, in aggregate Fiscal Year 2018-2019 total revenue amount is $19,217,608. A
breakdown of the general makeup of the City’s General Fund Revenues is presented below.
53%
11%
7%
22%
3% 2% 2%
General Fund Revenue Analysis FY 2018-2019
Taxes
Franchise Fees
Intergov Revenue
Charges For Services
Fines and Forfeitures
Misc Revenues
Other Financial Sources
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 66
GENERAL FUND SUMMARY
FY 2018-2019
DEPT
NO
ACCOUNT
CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
BEGINNING FUND BALANCE 7,442,404 8,231,683 8,161,651 8,161,651 5,559,098
TAXES 8,877,606 9,346,975 9,634,176 10,071,348 10,090,597
FRANCHISE FEES 2,178,530 1,949,486 2,200,250 2,150,360 2,163,003
INTERGOV REVENUE 1,497,702 1,514,817 1,393,350 1,392,900 1,380,339
CHARGES FOR SERVICES 4,431,588 4,163,258 4,217,670 4,182,523 4,232,306
FINES AND FORFEITURES 339,301 474,870 645,000 565,000 651,404
MISCELLANEOUS REVENUES 535,783 587,219 409,243 515,388 413,996
TOTAL 17,860,510 18,036,625 18,499,689 18,877,519 18,931,643
OTHER FINANCIAL SOURCES 434,465 384,465 284,465 284,465 285,965
DEPARTMENTS
1100 CITY COMMISSION 82,314 93,813 135,923 102,823 136,338
1200 CITY CLERK 371,766 350,286 497,561 497,130 446,155
1500 CITY ATTORNEY 456,881 415,080 493,049 369,869 507,552
1310 CITY MANAGER 634,760 626,151 834,720 757,244 882,959
1410 FINANCE DEPARTMENT 1,019,490 1,070,824 1,205,456 1,198,044 1,253,084
1340 INFORM. TECH. DIVISION 327,095 357,970 411,356 404,381 453,122
1320 PROCUREMENT DIVISION 224,399 223,989 240,099 226,316 244,069
1330 PERSONNEL DIVISION 635,666 692,372 799,144 712,661 808,475
1610 BUILDING DEPARTMENT 468,027 473,131 559,652 552,399 531,996
1620 PLANNING DEPARTMENT 385,399 561,005 564,896 521,308 626,404
1640 CODE ENFORCEMENT 340,164 322,587 360,696 350,026 373,918
1770 PW-OFFICE OF DIRECTOR 219,033 147,463 206,479 83,278 204,923
1710 PW-BLDG. MAINT. 371,902 376,957 473,674 459,669 486,801
1720 PW-SOLID WASTE 1,327,948 1,295,317 1,436,961 1,364,746 1,480,304
1730 PW-STREETS MAINT. 518,589 578,729 676,816 658,739 698,423
1760 PW-MOTOR POOL 482,191 500,293 560,895 554,280 583,288
1790 PW-ENG. & CONSTR. 180,393 139,958 201,510 199,323 206,680
1910 POLICE 5,688,064 5,828,094 6,701,502 6,481,849 6,669,438
2000 PARKS & RECREATION 518,721 623,363 666,574 655,134 730,590
2010 TENNIS 209,652 274,595 348,954 383,790 399,406
2020 COMMUNITY CENTER 565,074 584,215 663,561 624,870 706,168
1750 LANDSCAPE MAINT. 500,567 392,420 501,666 455,981 538,113
2030 COMMUNITY POOL 92,438 98,092 142,903 135,903 143,130
2100 NON-DEPARTMENTAL 94,645 103,295 1,125,000 1,127,030 106,000
TOTAL 15,715,178 16,129,999 19,809,047 18,876,793 19,217,336
OPERATING NET DIFFERENCE 2,579,797 2,291,091 -1,024,893 285,191 272
2100 NON-DEPARTMENT TRANSFER 1,790,518 2,361,123 4,157,744 2,887,744 1,871,537
ENDING FUND BALANCE $8,231,683 8,161,651 2,979,014 5,559,098 3,687,833
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 67
The Government Finance Office Association (GFOA) recommends that governments adopt a
budget document for achieving and maintaining structural balance where recurring revenues are
equal to recurring expenditures in the adopted budget. The chart above compares the City’s
revenues and expenses by fiscal year and meets the structural balance recommended by the
GFOA.
0
500
1000
1500
2000
2500
3000
Dollars Comparison Revenues to Expenses (100s)
Revenues
Expenses
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 68
GUIDE FOR READERS
The Fiscal Year 2018-2019 Annual Operating and Capital Budget for the City of South Miami,
Florida is intended to serve four purposes:
THE BUDGET AS A POLICY GUIDE
As a policy document, the budget serves to inform the reader about the organization and its
policies. The budget includes organization-wide financial and programmatic policies and goals
that address long-term concerns and issues, as well as its short-term financial and operational
policies that guide the development of the budget for the upcoming year. This budget document
details the services the City will provide during the twelve-month period from October 1, 2018
through September 30, 2019. The Departmental budget sections provide goals, objectives and
activity reports for each Department.
THE BUDGET AS A FINANCIAL PLAN
As a financial plan, the budget details the costs associated with providing municipal services and
how the services are anticipated to be funded. The General Fund Section includes a summary
and detailed description of all revenues and expenditures. The budget document explains the
underlying assumptions for the revenue estimates and discusses significant revenue trends. In
addition, there is discussion of the City’s accounting structure and budgetary policies. Please
remember that the City of South Miami as virtually every other government has provisions for
amending the budget during the budget year. This is essential as priorities change and
emergencies are encountered requiring the revision of the yearly budget. This is a normal and
wise practice as it is essential for the City to be able to reflect the changing priorities of its
community.
THE BUDGET AS AN OPERATIONS GUIDE
As an operations guide, the budget details how Departments and the general fund are organized.
The budget informs the reader of all the activities, services and functions carried out by each
department. In addition, the budget provides for performance measurements of organization-
wide objectives to aid in monitoring the progress of the City. Each Departmental budget section
includes a description of the Department’s function, its goals and objectives, activity reports,
authorized positions, budget highlights and the budgetary appropriation.
THE BUDGET AS A COMMUNICATION DEVICE
As a communication device, the budget provides summary information to aid the reader in
interpreting the document. Charts, graphs, tables and text are included in every section to
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 69
consolidate the information.
The budget document also includes a detailed table of contents and a glossary of terms to make it
easy to locate and understand its contents. Finally, the budget includes the Budget Message
Section, which provides readers with a condensed analysis of the fiscal plans of the City for the
upcoming fiscal year.
HOW TO USE THIS DOCUMENT
This document is divided into 4 sections. The breakdown is listed below:
Introduction: This section is designed to give the reader a general look at South Miami and an
overview of the total budget and is divided into two main sections. The City Overview includes
demographic data and tables and the Financial Overview includes summary information on the
budget. Many parts of this section can be reproduced for the public and media.
Capital Improvement Program: A general description of the FY 2019 through 2023 Capital
Improvement Plan along with the funding sources is found in this section.
Fund Budgets: A description of the Departments and funds can be found in this section. A
summary of all Department expenditures is listed, along with a mission statement,
accomplishments, objectives, key activity reports, staffing requirements and budget highlights.
Appendix: This section contains a detailed personnel table and a glossary of terms and acronyms
that are used throughout the document.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 70
ANNUAL BUDGET PROCEDURES
In accordance with the City of South Miami Charter, Article IV, Section 2, Budget, the City
Manager shall prepare and submit to the Commission a proposed annual budget. This specific
Charter Section further details the annual budget adoption procedure as follows:
A. The City Manager shall submit to the Commission, an annual budget together with an
explanatory message 60 days prior to the beginning of the fiscal year. The budget, budget
message, and all supporting schedules shall be a public record open to public inspection by
anyone.
B. At the meeting of the Commission where the budget and budget message are submitted,
the Commission shall determine the time and place for public hearings on the budget,
where, interested persons shall be given an opportunity to be heard. The City Clerk shall
post a notice of the place and time not less than five days after the date of posting at
which time the Commission will hold a public hearing.
C. After the conclusion of said public hearings, the Commission may insert new items or may
increase, decrease or delete the items of the budget. If the total of proposed expenditures
are increased thereby, then and in that event, the City Clerk shall post a notice setting
forth the nature of the proposed increase and listing a place and time not less than five
days after the date of posting of the public hearing thereon.
D. The budget shall be adopted by three or more affirmative votes of the City Commission
before the first day of the new fiscal year. Should the Commission take no final action on
or prior to the date, the budget, as submitted, shall be deemed to be finally adopted by the
Commission, provided that if the provision for funds in any Department or Departments
exceeds (10%) of the previous year's budget, then as to that Department or Departments
the Commission shall be deemed to have approved the previous year's budget.
E. A copy of the budget as finally adopted shall be certified by the City Manager and the
budget so certified shall be filed for the use of all Offices and Departments.
According to the Charter Article IV, Section 2 (F) (Modifications) (1) Transfer of Appropriation - At
the request of the City Manager, the Commission may at any time transfer, by resolution, any
unencumbered appropriation balance or portion thereof between general classification of
expenditure within an Office or Department. At the request of the City Manager and within the
last three months of the budget year, the Commission may transfer by Resolution any
unencumbered appropriation balance or portion thereof from one Office or Department to
another.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 71
BUDGETING AND ACCOUNTING BASIS
The accounts of the City are organized by funds and account groups, each of which is considered
a separate accounting entity. The operations of each fund are accounted for with a separate set
of self-balancing accounts, which comprise its assets, fund equity, revenues and expenditures.
In Florida, it is a requirement that the budget passed by the City Commission is balanced. A
balanced budget occurs when actual expenditures do not exceed received revenues.
As an operations guide, the budget details how Departments and the general fund are organized.
The budget informs the reader of all the activities, services and functions carried out by each
Department. Additionally, the budget provides for performance measurements of organization-
wide objectives to aid in monitoring the progress of the City. Each Departmental budget section
includes a description of the Department’s function, its accomplishments, its objectives, activity
reports, authorized positions, the budgetary appropriation and budget highlights.
BASIS OF BUDGETING
The basis of budgeting determines the timing for reporting measurements made on a cash or
accrual basis in the City’s financial statements. As defined in the National Council on
Governmental Accounting (NCGA) Statement 1, the basis of accounting refers to when
revenues, expenditures, expenses, transfers, and the related assets and liabilities are
recognized in the accounts and reported in the financial statements. The accounting basis
determines when the economic consequences of transactions and events are reflected in
financial statements.
MEASUREMENT FOCUS
Unlike the selection of an accounting basis, which is concerned with the timing of transactions
and events, a measurement focus identifies what transactions and events should be recorded.
The measurement focus is concerned with the inflow and outflow of resources that affect a
fund’s operating statement.
The operating statement of a proprietary fund focuses on changes in economic resources, much
like that of a private-sector business. Net assets are used as a practical measure of economic
resources for this purpose. A proprietary fund’s operating statement includes all transactions
and events that increase or decrease net assets, such as revenues, expenses, gains and losses.
The operating statement of a governmental fund, unlike that of a proprietary fund, focuses on
changes in current financial resources. The governmental fund operating statement measures
those transactions and events of the period that have increased or decreased the resources
available for spending in the near future.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 72
A fund’s basis of accounting is inseparably tied to its measurement focus. Funds that focus on
total economic resources (proprietary funds) employ the accrual basis of accounting, which
recognizes increases and decreases in economic resources as soon as the event or transaction
occurs. Thus, revenues are recognized as soon as they are earned, and expenses are recognized
as soon as a liability is incurred, regardless of the timing of related cash inflows and outflows.
On the other hand, funds that focus on current financial resources (governmental funds) use
the modified accrual basis of accounting, which recognizes increases and decreases in financial
resources only to the extent that they reflect near-term inflows or outflows of cash. Under the
modified accrual basis of accounting amounts are recognized as revenue when they are both
measurable and available. The accrual basis, modified accrual basis and cash basis of
accounting are discussed below.
ACCRUAL BASIS ACCOUNTING
Under the accrual basis of accounting, revenues are recognized when they are earned
regardless of when cash is received, and expenses are recognized when a liability is incurred
regardless of when paid. However, these accruals should be recognized only if measured
objectively. Since accrual accounting results in accounting measurements based on the
substance of transactions and events, rather than when cash is received or disbursed, it
enhances the relevance, neutrality, timeliness, completeness, and comparability of the
information reported. Under GAAP, the accrual basis shall be used for the government-wide
financial statements, proprietary funds and fiduciary funds.
MODIFIED ACCRUAL BASIS ACCOUNTING
Under this basis, revenues are recognized in the accounting period in which they become
susceptible to accrual, that is, when they become measurable and available to finance
expenditures of the fiscal period. The requirement that revenues be "available" distinguishes
modified accrual revenue recognition from that of the accrual basis. Available is defined as
expected to be collected within twelve months after the fiscal period ended.
Under the modified accrual basis, expenditures are recognized in the accounting period in
which the fund liability is incurred, measurable and expected to be paid within twelve months
of the fiscal period ended. However, there are certain exceptions such as the recording of the
unmatured principal and interest on general obligation long-term debt which are recorded only
when due. Other exceptions are discussed in the appropriate sections of this manual.
Modified accrual basis accounting is used for all governmental funds (general, special revenue,
debt service and capital projects).
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 73
CASH BASIS ACCOUNTING
Under the cash basis, transactions are recognized only when cash changes hands. Cash basis
financial statements omit recognition of assets and liabilities not arising from cash transactions,
therefore they rarely present financial position or results of operations in conformity with
GAAP. Cash basis accounting and reporting are not desirable practices because they permit
distortions in financial statement representations due to shifts in the timing of cash receipts
and disbursements relative to underlying economic events near the end of a fiscal period. The
cash basis of accounting, which is used for budgetary purposes, is not an acceptable basis of
accounting for the purpose of preparing the City's GAAP financial statements.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 74
BUDGET SCHEDULE
The Office of the City Manager and the Finance Department are responsible for the development
of the annual budget. As the schedule below details, the budget process begins in April with the
distribution of budget request forms to all Departments. All Departments are responsible for
compiling budget figures, which are then reviewed and adjusted by the City Manager during a
series of inter-departmental meetings. The goal is that the proposed budget document is
presented to the City Commission at its first meeting.
A key component of the budget process is our dependence upon the State, grants, and
entitlements. Estimates for these revenue sources are provided by the State of Florida in late
June and early July. The City incorporates the latest projections available into the budget.
The City Commission must adopt a preliminary millage rate in July for use on the Notice of
Proposed Taxes to be mailed to all property owners by August 31, 2018 by the Miami-Dade
County Property Appraiser. In accordance with Florida Statutes, the tentative millage rate is
adopted at the first public budget hearing in September and this rate cannot be increased at the
second budget hearing. Additionally, the tentative millage rate cannot exceed the preliminary
rate adopted by the City Commission except by re-notifying all affected property owners by mail.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 75
FY 2018-2019 BUDGET SCHEDULE
Tuesday, April 10
Distributions of Budget Worksheets to Departments
May - June
Department budget meetings with the City Manager.
Monday, June 4, 10 A.M.
Capital Improvements Projects Workshop with the City Commission
Sunday, July 1
Receipt of DR 420 (Property Appraiser Certification of Taxable Value) from
the County (FS Section 200.065). Review of department’s requests.
Development of City Manager’s budget
Friday, July 27
Submission of proposed budget to the Mayor and City Commission (Article
IV, Section 2a, City Charter provides for deadline of August 1) and
presentation of a resolution advising the Property Appraiser's Office of the
City's proposed millage rate and announcing the date, time and place of the
first and second budget hearing.
Friday, August 3
Last day to advise the Property Appraiser’s office of the proposed millage
rate, current year rollback rate and date, time and place of the first budget
hearing (FS Section 200.065)
Monday, August 13, 9 A.M.
Budget Workshop with the Mayor and City Commission
Sunday, September 9
Last day to post a notice for Sept. 12 public hearing
(Article IV, Section 2B, at least 5-days before the First Hearing)
Thursday, September 13, 7 P.M.
First Budget Hearing must be between September 3rd and 18th. Required
to announce the percentage by which recomputed proposed millage
exceeds the rolled-back millage rate.
FINAL APPROVAL OF THIS DATE SUBJECT TO COUNTY AND
SCHOOL BOARD HEARING DATES (FS Section 200.065)
Sunday, September 16
Last day to advertise final public hearing of Sept. 20 (FS Section 200.065)
Wednesday, September 26, 7 P.M.
Final public hearing and adoption of budget. If budget is not adopted this
date, the City must re-advertise Public Hearing
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 76
FUNDING FLOW CHART
FY 2018 - 2019
CITIZENS, BUSINESSES
AND CUSTOMERS
GENERAL FUND
$18,931,643
DEBT SERVICE
FUND
$1,180,000 CAPITAL
IMPROVEMENT
FUND
$1,319,392
OTHER FUNDS
INCLUDING
EMERGENCY
RESERVE FUND
$1,334,610
STORMWATER
FUND
$389,000
HOMETOWN
DISTRICT IMPROV.
FUND
$28,100
COMMUNITY
REDEVELOPMENT
AGENCY
$1,584,941
LOCAL OPTION GAS
TAX FUND
$75,186
TREE TRUST FUND
$0
PEOPLE’S
TRANSPORTATION
TAX FUND
$560,000
STATE AND FEDERAL
FORFEITURE FUND
$46,000
PARKS AND REC.
FACILITIES IMPACT
FEES FUND
$0
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 77
FINANCIAL AND BUDGETARY POLICIES
PURPOSE:
The Comprehensive Financial and Budgetary Policies is a one-source document for all City
financial and budget policies. The intention of the policies is to guide elected officials, the
City Manager and staff in their on-going role as the financial stewards of the City. The
policies guide essential decisions affecting budget and financial matters to ensure that the
City is financially prepared to meet its immediate and long-term service objectives. The
individual policies serve as guidelines for financial planning, budget preparation,
implementation, evaluation and internal financial management of the City, and may be
amended from time to time.
BUDGET MODIFICATIONS:
As per the City’s charter, at the request of the City Manager, the Commission may at any
time transfer, by resolution, any unencumbered appropriation balance or portion thereof
between general classification of expenditure within an Office or Department. At the
request of the City Manager and within the last three months of the budget year, the
Commission may, by resolution, transfer any unencumbered appropriation balance or
portion thereof from one office or department to another.
In case of disaster or any other circumstance creating an emergency, the Commission may
at any time in any budget year, make an emergency appropriation for the purpose of
repairing damages caused by such disaster or meeting such public emergency to the end
that public health, safety or welfare will be protected.
OBJECTIVES:
In order to achieve the purpose of the Comprehensive Financial and Budgetary Policies, the
following are objectives for the city’s fiscal performance.
• To guide City Commission and management policy decisions with significant fiscal
impact.
• To set forth operating principles to minimize the cost of government and financial
risk.
• To employ balanced and equitable revenue policies that provides adequate funding
for desired programs.
• To promote sound financial management by providing accurate and timely
information on the City’s financial condition.
• To protect the City’s credit rating and provide for adequate resources to meet the
provisions of the City’s debt obligations on all municipal debt.
• To ensure the legal use of financial resources through an effective system of internal
controls.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 78
OPERATING POLICIES
The City will balance recurring operating expenditures with current or recurring revenues,
and to the extent possible, not appropriate the fund balance to meet recurring operating
needs. The City will evaluate the fiscal impact of new proposals, operate as efficiently as
possible, and constantly review City services for appropriateness and effectiveness.
Expenditures shall be within Current Revenue Projections:
Ongoing expenditures should be equal to or less than ongoing revenues. The City must
identify ongoing resources that at least match expected reoccurring annual expenditure
requirements. One time revenues and non-recurring revenues and ending fund balances
will be applied to reserves or to fund one-time expenditures; they will not be used to fund
ongoing programs.
Continual Improvement of Service Delivery:
The City has established a goal to seek to optimize the efficiency and effectiveness of its
services through strategic planning efforts, performance budgeting and measuring, and by
evaluating service provisions by surveying citizens and customers and by comparing to
other cities.
Year End Budget Considerations:
In accordance with Generally Accepted Accounting Principles (GAAP), purchases
encumbered in the current year but not received until the following year will be paid from
the budget of the following year. However, when necessary, City Commission may
authorize a re-appropriation to resolve unusual situations or hardships caused by this
policy.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 79
ACCOUNTING, AUDITING AND REPORTING
REPORTING POLICIES:
The City shall maintain a system of financial monitoring, control, and reporting for all
operations and funds in order to provide an effective means of ensuring that overall City
goals and objectives are met.
AUDITING:
The City’s independent auditing firm will annually perform the City’s financial and
compliance audit. Their opinions will be contained in the City’s Comprehensive Annual
Financial Report (CAFR). Results of the annual audit shall be provided to the Commission in
a timely manner. The independent auditing firm will be competitively selected in
accordance with City of South Miami Charter Article IV, Section 4(E), Florida Statutes and
standards of the Governmental Finance Officers Association.
ACCOUNTING SYSTEM:
Financial records will be maintained on a basis consistent with GAAP, and the
Governmental Accounting Standards Board (GASB) and the standard practices of the
Government Finance Officers Association of the United States and Canada (GFOA). In
addition, the City will comply with rules of the Auditor General and Uniform Accounting
System as required by the State of Florida.
EXCELLENCE IN FINANCIAL REPORTING:
As an additional independent confirmation of the quality of the City’s financial reporting,
the City will annually seek to obtain the Government Finance Officers Association Certificate
of Achievement for Excellence in Financial Reporting. The CAFR will be presented as a
method of communicating with citizens about the financial affairs of the City.
REVENUE POLICIES:
The City should be sensitive to the balance between the need for services and the City’s
ability to raise fees, charges for services, and taxes to support those services.
REVENUE DIVERSIFICATION:
The City shall strive to maintain a diversified mix of revenues in order to balance the
sources of revenue amongst taxpayers and to provide ongoing stability and predictability in
order to handle fluctuations in revenues and better distribute the cost of providing services.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 80
CHARGES FOR SERVICES:
As much as is reasonably possible, City services that provide private benefit should be
supported by fees and charges in order to provide maximum flexibility in use of general City
taxes in meeting the cost of services of a broader public benefit.
Charges for services that benefit specific users should recover full costs, to the extent
feasible, including all direct costs, and indirect costs, such as operating and maintenance
costs, overhead, and charges to capital costs (depreciation and debt service).
INVESTMENT POLICY
The City of South Miami will invest its funds in accordance with Florida Statute 218.415.
The funds will be invested based upon the following priorities:
Safety of principal
To meet the liquidity needs of the City and optimize investment returns after first
addressing safety and liquidity concerns.
The City of South Miami will make cash flow analysis of all funds on a regular basis.
Disbursement, collection, and deposit of all funds will be scheduled to ensure maximum
cash availability. The City will pool cash from several different funds for investment
purposes when permitted by law.
The City will invest 100% of its idle cash on a continuous basis. Reserve Fund balances may
from time-to-time be established by resolution of the City Commission.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 81
CAPITAL BUDGET POLICY
The City will update its multi-year plan for capital improvements.
The City will enact an annual capital budget based on the multi-year Capital Improvement
Plan.
The City will coordinate development of the capital improvement budget with development
of the operating budget. Future operating costs associated with new capital improvements
will be projected and included in operating budget forecasts.
The City will use intergovernmental assistance to finance only those capital improvements
that are consistent with the Capital Improvement Plan and City priorities, and whose
operating and maintenance costs are included in operating budget forecasts.
The City will maintain all its assets at a level adequate to protect the City's capital interest
and to minimize future maintenance and replacement costs.
The City will identify the estimated costs and potential funding sources for each capital
project proposal before submission to the City Commission for approval.
CAPITAL ASSETS POLICY
Threshold: The City will capitalize all individual assets and infrastructures which meet a
respective threshold amount or more and a life of three years or more.
Asset categorization: The City shall account for assets and infrastructure meeting the
minimum dollar and life thresholds in the following categories:
• Land ($1 or Greater)
• Land Improvements ($25,000 or more)
• Buildings ($50,000 or more)
• Building Improvements ($50,000 or more)
• Machinery and Equipment; including vehicles ($5,000 or more)
• Infrastructure; i.e. roads, stormwater system, sidewalks ($250,000 or more)
• Construction in progress ($1 or more)
• Intangible Assets ($25,000 or more)
Capital Outlay Budget vs. GAAP (Generally Accepted Accounting Principles). Only assets or
infrastructure with a value over $25,000 will be budgeted as a capital item in the budget.
Short-lived assets not meeting the capital asset threshold will be budgeted as operational
materials and supplies.
Deprecation method: GASB (Governmental Accounting Standards Board) Statement 34
requires governments to depreciate capital assets with a defined estimated life. The City
will use the straight-line depreciation method. There will be no depreciation on land or
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 82
other assets with an indefinite life. Construction in progress projects are not subject to
depreciation until the project is completed. Depreciation expense is not calculated on the
salvage value (value which the asset will not fall below).
Capital Assets-Assets vs. Repair and Maintenance: GASB 34 requires that repair and
maintenance items are expenses rather than capitalized assets. The criteria determining
whether an item is capitalized or expensed is whether the service life of the assets will be
extended. The City will adapt this definition and capital expenditures that extend the life of
the asset will be classified as capital assets.
Estimated useful assets life: The estimated useful lives of the assets are based on City
experience and established projections reflected in the 5 year capital plan. The useful life
will be used when determining depreciation expense. The useful lives are:
• Land – indefinite
• Buildings – 50 years
• Improvements – 20 years
• Equipment:
− Cars – 8 years
− Trucks – 10 years
− Equipment – 10-15 years
− Computer Equipment – 5 years
• Infrastructure:
− Roads – 40 years
− Stormwater System – 50 years
− Sidewalks – 40 years
• Intangible Assets – 20 years
Five Year Capital Plan: The City prepares a 5 Year Capital Plan which reports the capital
asset budget needs for the City.
Fixed Asset Accounting: The City will comply with the standards established by GASB 34
(Governmental Accounting Standards Board) and all subsequent pronouncements put forth
by GASB or its successor organization.
As per Florida Statute 274.02(2) the Chief Financial Officer shall establish by rule the
requirements for the recording of property and for the periodic review of property for
inventory purposes. The Chief Financial Officer will establish policies and appropriate
procedures to manage fixed assets, including establishing the State of Florida required
threshold dollar amount for which fixed asset records are maintained and how often
physical inventories will be taken. Currently the State of Florida requires that assets equal
to or greater than $1,000 be inventoried. The threshold amount will be updated as the
State of Florida rules are updated.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 83
DEBT MANAGEMENT POLICY
PURPOSE
The purpose of this policy is to establish parameters and provide guidance governing the
issuance, management, continuing evaluation of and reporting on all debt obligations
issued by the City of South Miami, and to provide for the preparation and implementation
necessary to assure compliance and conformity with this policy.
FLORIDA STATUTE CITATIONS
The Internal Revenue Code, Florida Statutes, local charter and/or ordinances outline legal
borrowing authority, restrictions and compliance requirements while the Florida
Constitution and Statutes authorize the issuance of bonds by counties, municipalities and
certain special districts.
• Section 125.013 – General Obligation and Revenue Bonds
• Chapters 130 and 132 – County Bonds and General Refunding Law
• Section 154.219 – Public Health Facilities Revenue Bonds
• Chapter 159 – Bond Financing
• Section 163.01(7) – Bonds Issued by Entities Created by Interlocal Agreement
• Chapter 166, Part II – Municipal Borrowing
• Section 215.43 – Financial Matters: General Provisions
• Chapter 218, Part III – Local Financial Management and Reporting
DEBT POLICY STATEMENT
Under the governance and guidance of Federal and State laws and the City’s Charter,
ordinances and resolutions, the City may periodically enter into debt obligations to finance
the construction or acquisition of infrastructure and other assets or to refinance existing
debt for the purpose of meeting its governmental obligation to its residents. It is the City’s
desire and direction to assure that such debt obligations are issued and administered in
such fashion as to obtain the best long-term financial advantage to the City and its
residents, while making every effort to maintain and improve the City’s bond ratings and
reputation in the investment community.
The City may also desire to issue debt obligations on behalf of external agencies or
authorities for the purpose of constructing facilities or assets, which further the goals and
objectives of City government. In such case, the City shall take reasonable steps to confirm
the financial feasibility of the project and the financial solvency of the borrower; and, take
all reasonable precautions to ensure the public purpose and financial viability of such
transactions.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 84
GENERAL DEBT GOVERNING POLICIES
The City hereby established the following policies concerning the issuance and
management of debt:
A. The City will not issue debt obligations or use debt proceeds to finance current
operations.
B. The City will utilize debt obligations only for acquisition, construction or remodeling
of capital improvement projects that cannot be funded from current revenue
sources or in such cases wherein it is more equitable to the users of the project to
finance the project over its useful life.
C. The City will measure the impact of debt service requirements of outstanding and
proposed debt obligations on single year, five, ten and twenty year periods. This
analysis will consider debt service maturities and payment patterns as well as the
City’s commitment to a pay as you go budgetary capital allocation.
SPECIFIC DEBT POLICIES, RATIOS AND MEASUREMENT
This section of the Debt Management Policy establishes the target debt policies, ratios and
measurements for the City in the following categories:
A. Measurements of Future Flexibility
B. Constraints, Ratios and Measurements
Measures of Future Flexibility
As the City periodically addresses its ongoing needs, the City Manager and the City
Commission must ensure that the future elected officials will have the flexibility to meet the
capital needs of the City. Since neither State law nor the City Charter provides any limits on
the amount of debt, which may be incurred (other than the requirement to have General
Obligation debt approved in advance by referendum); this policy establishes the following
constraints, ratios, and measures.
Constraints, Ratios and Measures
The following constraints, ratios and measures shall govern the issuance and administration
of debt obligations:
Purposes of Issuance – The City will issue debt obligations for acquiring, constructing or
renovating Capital Improvements or for refinancing existing debt obligations. Projects must
be designed as public purpose projects by the City Commission prior to funding.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 85
Maximum Maturity – All debt obligations shall have a maximum maturity of the earlier of:
(i) the estimated useful life of the Capital Improvements being financed; or, (ii) thirty years:
or, (iii), in the event they are being issued to refinance outstanding debt obligations the final
maturity of the debt obligations being refinanced, unless a longer term is recommended by
the Finance Department.
Net Debt to Taxable Assess Value – The City shall strive to maintain a ratio of Net Debt to
Taxable Assessed Value of properties within the City shall not exceed 15%. The ratio of Net
Debt to Taxable Assessed Value shall be calculated by dividing the Net Debt by the taxable
assessed value of all taxable properties within the City.
Capitalized Interest (Funded Interest) – Subject to Federal and State law, interest may be
capitalized from date of issuance of debt obligations through the completion of
construction for revenue producing projects. Interest may also be capitalized for projects in
which the revenue designated to pay the debt service on the bonds will be collected at a
future date, not to exceed six months from the estimated completion of construction and
offset by earnings in the construction fund.
Bond Covenants and Laws – The City shall comply with all covenants and requirements of
the bond resolutions, and State and Federal laws authorizing and governing the issuance
and administration of debt obligations.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 86
PURCHASING POLICY
The purchasing policy is in accordance with City of South Miami Charter Article III, Section 5
(Power and Duties) and Florida Statute Chapter 287.
Purchases less than $5,000.00. Purchases of, or contracts for, materials, supplies, equipment,
improvements or services for which funds are provided in the budget, where the total amount
to be expended is not in excess of $5,000.00, may be made or entered into by the City Manager
without submittal to the City Commission and without competitive bidding. Single purchases or
contracts in excess of $5,000.00 shall not be broken down to amounts less than $5,000.00 to
avoid the requirements of this subsection. Purchases of less than $1,000.00 do not require:
− Purchase orders
− Sealed Competitive bids
Purchases of less than $5,000.00 but greater than $1,000 do require:
− A minimum of 3 written quotes from 3 different vendors unless piggybacking off an
existing governmental contract, which was part of an acceptable competitive bid
process.
− An approved purchase order
− Must have been included in the original budget or received approval from the City
Manager.
Purchases more than $5,000.00 but less than $25,000.00. Purchases of or contracts for
materials, supplies, equipment, improvements or services for which funds are provided in the
budget, where the total amount to be expended is in excess of $5,000.00 but which does not
exceed $25,000.00, may be made or entered into by the City Manager with submittal to the City
Commission and without competitive bidding, but shall require that the City Manager obtain
quotes from at least three different vendors. Single purchases or contracts in excess of
$25,000.00 shall not be broken down to amounts less than $25,000.00 to avoid the
requirements of this subsection. Purchases more than $5,000.00 but less than $25,000.00
require:
− Approval by the City Manager before the expenditure is made or funds
committed.
− A minimum of 3 written quotes from 3 different vendors unless piggybacking
off an existing governmental contract which was part of an acceptable
competitive bid process
− City Commission approval
Purchases in excess of $25,000.00. Purchases in excess of $25,000.00 shall be in compliance
with the competitive bidding requirements. Purchases in excess of $25,000.00 require:
− Competitive bid process unless piggybacking off an existing governmental
contract which was part of an acceptable competitive bid process
− Purchase orders must be obtained before an expenditure is made or funds
committed and approved by the City Manager,
− City Commission approval
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 87
If the Manager deems the goods and services an emergency affecting life, health, property or
safety, the above policy is waived, but must remain in accordance with City of South Miami
Charter Article III, Section 5 (Power and Duties) and Florida Statute Chapter 287.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 88
FUND STRUCTURE
In governmental accounting, all financial transactions are organized within several funds.
According to the National Council on Governmental Accounting, a fund is a fiscal and
accounting entity with a self-balancing set of accounts recording cash and other financial
resources, together with all related liabilities and residual equities or balances, and changes
therein, which are segregated for the purpose of carrying on specific activities or attaining
certain objectives in accordance with special regulations, restrictions or limitations.
The City of South Miami’s budget consists of 19 Funds: General Fund, Stormwater Drain
Trust Fund, Local Option Gas Tax Trust Fund, Hometown District Improvement Trust Fund,
Tree Trust Fund, People’s Transportation Tax Fund, Debt Service Fund, Capital Improvement
Program Fund, Emergency Reserve Fund, State Forfeiture Fund, Federal Forfeiture Fund,
Revenue Stabilization Fund, Grant Match Reserve Fund, Insurance Reserve Fund, Tax
Equalization Reserve Fund, Building Fund, City Parks Acquisition Development Operations
and Maintenance Fund, Parks Facility Impact Fund and Pedestrian Crossing Acquisition,
Development, Operation and Maintenance Trust Fund. “Fund” is defined as an
independent fiscal and accounting entity with a self-balancing set of accounts. Funds are
established to attain certain objectives or to simply segregate activities.
All funds, except the Stormwater Drain Trust Fund which uses the accrual basis of
accounting, utilize the modified accrual basis of accounting. For more detailed information
regarding the funds, please refer to the fund sections in this document.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 89
FUND OVERVIEW
GENERAL FUND
The General Fund is used to account for all financial resources except those required to be
accounted for in another fund. The General Fund is the major operating fund of the City of
South Miami.
STORMWATER DRAIN TRUST FUND
The Stormwater Drain Trust Fund accounts for the financial resources received and
allocated on behalf of the Stormwater Utility maintained by the City of South Miami. The
fund is used to maintain the drainage pipes and canals located within the City. This is a
proprietary fund which focuses on the determination of operating income, changes in net
assets, financial position and cash flows.
LOCAL OPTION GAS TAX TRUST FUND
Local option fuel taxes are significant revenue sources to Florida’s local governments and
represent important funding mechanisms for the provision of local transportation
infrastructure.
HOMETOWN DISTRICT IMPROVEMENT TRUST FUND
On August 5, 2008, City Commission approved Ordinance 30-08-1965 establishing the
Hometown District Parking. Parking in the Hometown District must be developed and
managed primarily as an element of infrastructure critical to enhancing South Miami's tax
base through economic success of the district.
TREE TRUST FUND
Creation of the Tree Trust Fund is for the purpose of which is to acquire, protect, and to
plant trees on public property. The Tree Trust Fund shall consist of contributions in lieu
of, or in conjunction with, required replacement plantings.
PEOPLE’S TRANSPORTATION TAX FUND
The City receives a share of the one-half cent sales tax, known as the People’s
Transportation Tax, to be used for transportation services. The People’s Transportation
Tax provides funding for the People’s Transportation Plan, Municipal Component. The
surtax proceeds shall only be used for the transportation expenses.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 90
REVENUE STABILIZATION FUND
The Revenue Stabilization Reserve Fund was established to mitigate the risk of reduced
property tax and other revenues in general. Building this fund is critical as it is the
primary source used in balancing budget request. These funds are restricted to uses
related to impacts caused by reduced tax revenues and other revenues in general.
GRANT MATCH RESERVE FUND
These funds would be restricted to uses related to grant match reserve funding, which
will be adequately projected based on realistic grant funding opportunities. These funds
would be set aside as a cash match for grant opportunities. It is beneficial in the
application process for the City to have funds that are readily identifiable as a cash match.
INSURANCE RESERVE FUND
The Insurance Reserve Fund is intended to fully meet potential insurance claim
deductibles. This reserve would be used in circumstances that would require the
contribution of insurance deductibles such as a major hurricane.
TAX EQUALIZATION FUND
Non-property tax revenue is a major portion of the City’s revenue base. The targeted
amount should equal at a minimum, 20% of budgeted non-property tax revenues. These
funds can bridge the gap between the state’s fiscal year end and the City’s fiscal year end
(3-month gap) in the event of significant state budget reduction.
BUILDING CAPITAL RESERVE FUND
The reserve target amount is based on yearly estimates to make necessary unscheduled
and anticipated repairs, and other operational issues relating to the City’s properties.
These funds are to be used specifically to address building hardening and security, and to
fund unscheduled and anticipated repairs, and other operational issues relating to the
City’s properties.
CITY PARKS ACQUISITION DEVELOPMENT OPERATIONS AND MAINTENANCE FUND
The South Miami residents have demonstrated a desire for parks. Funds shall be set aside
and used for acquisition; at least 15% of the Fund shall be used for park development
operations and maintenance of the City's Park System. More specifically the fund shall be
for the purposes of acquiring, developing, operating, maintaining or restoring parks,
recreation facilities, cultural facilities, green spaces, playfields, trails, community gardens,
and other applicable public areas.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 91
PEDESTRIAN CROSSING ACQUISITION DEVELOPMENT, OPERATION AND MAINTENANCE TRUST FUND
The Pedestrian Crossing Acquisition Development, Operation and Maintenance Trust Fund
has been established for the purposes of acquiring, developing, operating and maintaining
pedestrian crossings.
DEBT SERVICE FUND
The Debt Service Fund has been established in an effort to clearly identify the City’s
current Long-Term Liability. The City has several loans outstanding with the Florida
Municipal Loan Council (FMLC). The council, as a subsidiary of Florida League of Cities
administers the Florida Municipal Loan Program.
CAPITAL IMPROVEMENT PROGRAM FUND
The purpose of the Capital Improvement Fund is to establish and cover multi-year
expenditures of major capital projects and expenditures for all General Government
programs. The adopted capital improvement projects expenditures are identified on the
Five–Year Capital Improvement Project listing within the Capital Improvement Program
section of this budget.
EMERGENCY RESERVE FUND
The City Commission adopted a policy that would restrict the use of this fund to
catastrophes and other unscheduled emergencies; and on September 2, 2001 the City
Commission changed the policy via resolution No. 145-01-11293 to provide for an
Emergency Reserves Fund of no less than 10% of the budget. The Government Finance
Officers Association (GFOA) issued a Case Study on May 2013 providing a general
recommended fund balance for two specific categories; Budget Uncertainty Reserve and
Emergency Reserve. Within the Case Study, GFOA recommends a General Fund Reserve of
approximately 25%; 12.5% for each of the two specific classifications mentioned above.
PARKS FACILITY IMPACT FUND
As a condition of the issuance of a building permit for new development, the person, firm or
corporation who or which has applied for the building permit for residential construction
shall pay to the City, the parks impact fee as set forth in the provisions of ordinance No. 14-
14-2192. Funds shall be set aside and used for land acquisition for parks; for maintaining
(not including routine maintenance), furnishing, equipping, repairing, remodeling, or
enlarging of both existing and future facilities; for construction of new parks facilities; for
any architectural, engineering, legal and other professional fees and expenses related to
any such improvements; and for any administrative costs not incurred by the fee collection
process.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 92
STATE FORFEITURE FUND
The Police Forfeiture Fund manages funds collected through the Florida Contraband
Forfeiture Act. Florida Statute 932.701 through 932.707 authorizes municipalities to seize
assets, including cash, personal property and real property used in violation of the Florida
Contraband Forfeiture Act.
FEDERAL FORFEITURE FUND
The Department of Justice Asset Forfeiture Program (the Program) is a nationwide law
enforcement initiative that removes the tools of crime from criminal organizations,
deprives wrongdoers of the proceeds of their crimes, recovers property that may be used
to compensate victims, and deters crime.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 93
FUND EXPENDITURES
The table below is a summary of the expenditures, by fund, and the difference from the
previous year. Please refer to the individual fund sections for an explanation of the change
in expenditures for each fund.
ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17 BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
General Fund - 001
Beginning Fund Balance 7,442,404 8,231,683 8,161,651 8,161,651 5,559,098
Revenues 17,860,510 18,036,625 18,499,689 18,877,519 18,931,643
Expenditures 15,715,178 16,129,999 19,809,047 18,876,793 19,217,336
Interfund Transfers In 434,465 384,465 284,465 284,465 285,965
Interfund Transfers Out 1,790,518 2,361,123 4,157,744 2,887,744 1,871,537
Ending Fund Balance 8,231,683 8,161,651 2,979,014 5,559,098 3,687,833
Stormwater Drain Trust Fund - 111
Beginning Fund Balance 263,239 180,319 161,976 161,976 55,735
Revenues 386,697 402,381 386,850 388,710 389,000
Expenditures 219,617 170,724 384,399 344,951 284,563
Interfund Transfers Out 250,000 250,000 150,000 150,000 150,000
Ending Fund Balance 180,319 161,976 14,427 55,735 10,172
Local Option Gas Tax Trust Fund - 112
Beginning Fund Balance 349,900 191,938 229,241 229,241 225,134
Revenues 80,859 82,303 80,643 80,643 75,186
Expenditures 238,821 45,000 100,000 84,750 85,000
Ending Fund Balance 191,938 229,241 209,884 225,134 215,320
Hometown District Improvement Trust Fund - 116
Beginning Fund Balance 20,250 27,250 32,250 32,250 35,305
Revenues 32,000 30,000 28,055 28,055 28,100
Interfund Transfers Out 25,000 25,000 25,000 25,000 25,000
Ending Fund Balance 27,250 32,250 35,305 35,305 38,405
Parks Facilities Impact Fund - 117
Beginning Fund Balance 44,592 129,449 170,929 170,929 201,714
Revenues 84,857 41,480 0 30,785 0
Expenditures 0 0 0 0 0
Ending Fund Balance 129,449 170,929 170,929 201,714 201,714
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 94
ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
Tree Trust Fund - 118
Beginning Fund Balance 7,528 20,528 28,043 28,043 36,896
Revenues 13,000 17,835 0 15,153 0
Expenditures 0 10,320 25,000 6,300 20,000
Ending Fund Balance 20,528 28,043 3,043 36,896 16,896
People’s Transportation Tax Fund - Transportation - 124
Beginning Fund Balance 1,276,577 995,030 820,342 820,342 961,092
Revenues 448,849 438,939 450,000 470,000 450,000
Expenditures 730,396 613,627 655,000 329,250 606,500
Ending Fund Balance 995,030 820,342 615,342 961,092 804,592
People’s Transportation Tax Fund- Direct Transit - 125
Beginning Fund Balance 623,024 735,237 652,141 652,141 491,056
Revenues 112,213 108,766 110,000 115,165 110,000
Expenditures 0 191,862 277,748 276,250 277,748
Ending Fund Balance 735,237 652,141 484,393 491,056 323,308
Revenue Stabilization Fund - 150
Beginning Fund Balance 0 50,000 60,000 60,000 60,000
Interfund Transfers In 50,000 10,000 0 0 0
Expenditures 0 0 0 0 0
Ending Fund Balance 50,000 60,000 60,000 60,000 60,000
Grant Match Reserve Fund - 151
Beginning Fund Balance 0 50,000 60,000 60,000 60,000
Interfund Transfers In 50,000 10,000 0 0 0
Expenditures 0 0 0 0 0
Ending Fund Balance 50,000 60,000 60,000 60,000 60,000
Insurance Reserve Fund - 152
Beginning Fund Balance 0 50,000 60,000 60,000 60,000
Interfund Transfers In 50,000 10,000 0 0 0
Expenditures 0 0 0 0 0
Ending Fund Balance 50,000 60,000 60,000 60,000 60,000
Tax Equalization Reserve Fund - 153
Beginning Fund Balance 0 50,000 60,000 60,000 60,000
Interfund Transfers In 50,000 10,000 0 0
Expenditures 0 0 0 0
Ending Fund Balance 50,000 60,000 60,000 60,000 60,000
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 95
ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
Building Capital Reserve Fund - 154
Beginning Fund Balance 0 50,000 60,000 60,000 60,000
Interfund Transfers In 50,000 10,000 0 0 0
Expenditures 0 0 0 0 0
Ending Fund Balance 50,000 60,000 60,000 60,000 60,000
Parks Acquisition Development Operations & Maintenance Fund - 155
Beginning Fund Balance 0 50,000 310,000 310,000 60,000
Revenues 0 250,000 0 0 0
Interfund Transfers In 50,000 10,000 0 0 0
Expenditures 0 0 250,000 250,000 0
Ending Fund Balance 50,000 310,000 60,000 60,000 60,000
Pedestrian Crossing Acquisition, Development, Operation and Maintenance Trust Fund - 156
Beginning Fund Balance 0 0 0 0 0
Revenues 0 0 0 0 0
Interfund Transfers In 0 0 0 0 0
Expenditures 0 0 0 0 0
Ending Fund Balance 0 0 0 0 0
Debt Service Fund - 201
Beginning Fund Balance -82,681 -62,985 -61,784 -61,784 330
Revenues 866,194 866,365 869,731 869,598 850,655
Expenditures 1,162,435 1,180,164 2,467,450 1,197,511 1,180,000
Interfund Transfers In 315,937 315,000 1,660,027 390,027 329,345
Ending Fund Balance -62,985 -61,784 524 330 330
Capital Improvement Program Fund - 301
Beginning Fund Balance 839,318 816,531 1,586,887 1,586,887 2,270,608
Expenditures 1,072,368 1,158,842 3,507,000 1,813,996 3,590,000
Interfund Transfers In 1,049,581 1,929,198 2,497,717 2,497,717 1,319,392
Ending Fund Balance 816,531 1,586,887 577,604 2,270,608 0
Emergency Reserve Fund - 051
Beginning Fund Balance 4,438,751 4,592,865 4,198,746 4,198,746 3,503,272
Revenues 29,114 35,047 36,504 36,504 1,101,810
Expenditures 0 486,091 0 731,978 0
Interfund Transfers In 125,000 56,925 0 0 222,800
Interfund Transfers Out 0 0 0 0 0
Ending Fund Balance 4,592,865 4,198,746 4,235,250 3,503,272 4,827,882
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 96
ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
State Forfeiture Fund - 608
Beginning Fund Balance 78,410 79,015 68,072 68,072 68,572
Revenues 605 557 500 500 0
Expenditures 0 11,500 30,000 0 30,000
Ending Fund Balance 79,015 68,072 38,572 68,572 38,572
Federal Forfeiture Fund - 615
Beginning Fund Balance 1,855,266 1,753,559 1,528,703 1,528,703 1,397,186
Revenues 41,130 87,911 66,000 16,972 46,000
Expenditures 142,837 312,767 372,800 148,489 434,224
Ending Fund Balance 1,753,559 1,528,703 1,221,903 1,397,186 1,008,962
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 97
GOVERNMENT
Government Structure
South Miami uses a City Manager form of
government. The Commission sets the
policies and the City Manager acts as the
chief executive. According to surveys by
the International City/County
Management Association (ICMA), this
form of government has grown from 48%
usage in 1996 to 55% usage in 2006. It is
most popular in cities with populations
over 10,000, mainly in the Southeast and
Pacific coast areas. Commissioners are
elected to four-year terms and the Mayor is
elected to a two-year term. The Mayor
heads the meeting and previously made appointments, with approval by the Commission,
to various City Boards; however, this provision was modified on February 9, 2010 to give all
Commissioners the right to appoint with consent of the Commission Board. Elections are
held on the second Tuesday in February in even numbered years for the Mayor and half of
the Commissioners. The Commissioner receiving the most votes is also given the title of
Vice Mayor for the first two years of the term. The next election is scheduled for February
2020.
South Miami City Government as of February 13, 2018
∗ Mayor: Philip Stoddard, Ph.D. (Election 2020)
∗ Vice Mayor: Walter Harris (Vice Mayor until 2020, Commissioner Group IV)
∗ Commissioner Group II: Josh Liebman (Election 2020)
∗ Commissioner Group I: Luis Gil (Election 2022)
∗ Commissioner Group III: Robert Welsh (Election 2020)
South Miami is a city in Miami-Dade County, Florida, United States. The population was
10,741 at the 2000 census and according to the U.S. Census Bureau for 2010 it was 11,657.
State of Florida uses Bureau of Economic and Business Research (BEBR) numbers for
calculations for budget and this number is 12,645.
South Miami is served by the Miami Metrorail at the South Miami Station. The station is in
the section US-1 and Sunset Dr., and services the surrounding South Miami neighborhood,
including South Miami Hospital and the South Miami city government offices.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 98
Tax Authorities
Taxing Authorities Set Tax Rates
The Office of the Property Appraiser is not a taxing authority, but a governmental function
that is mandated by State Law to assess the value of all properties within Miami-Dade
County using criteria set forth by Chapter 193 of the Florida Statutes. As property owners
and taxpayers consider the tax rates set by the taxing authorities, they should give close
attention to tax rates or "millage" changes of those taxing authorities. The millage or tax
rates are set by the various taxing authorities within whose jurisdiction the property is
located.
The Tax Collector publishes annually all active millage (tax rates) levied by all taxing
authorities. The tax rate (millage) is set by the various authorities within whose jurisdiction
the property is located.
The taxing authorities are authorized by State Statute to levy taxes on real estate and
tangible personal property to fund their operations and services as provided by their annual
budgets. The tax rate is determined by dividing the taxing authority's proposed budget
using property taxes by the total taxable value of all non-exempt property within their
taxing district; reference the following formula:
Taxing Authority's Proposed Budget
Tax Rate (Millage) = -------------------------------------------------------------------------------
Total Taxable Value of ALL Property (After Exemptions)
Tax Limitations on County Commission and Cities
By Special Act of the Florida Legislature (Laws of Florida Chapter 74-430 House Bill No.
4173), municipal taxing authorities are limited to a maximum 10% increase in the amount
of revenues that can be raised in comparison to the prior year.
The Millage Rates of the Taxing Authorities
When the total taxable value (the total assessed value of all individual properties in the City
added together after exemptions) of the tax roll increases from one year to the next year,
the Taxing Authorities (County Commission, Municipalities, School Board, etc.) are required
by State Law to consider their budget with a roll-back of the millage rate to a rate which will
generate the same revenue as in the previous year; reference hypothetical example of
annual roll-back procedure below.
The Property Appraiser is responsible for certifying to each taxing authority the annual
taxable value. Each taxing authority then must compute a roll-up or a roll-back millage rate
and a proposed millage. The "roll-back millage" rate is the millage rate, or tax rate that the
Taxing Authorities must use as a basis for computing any increase in their annual budgets.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 99
Usually, this millage rate is lower than the preceding year's tax rate. The value increase in
the tax base is due to re-assessments and new construction in the prior year. However,
new construction is not permitted by Florida Law to be used to calculate the roll-back
millage. If the total taxable value (as defined) decreases, the Taxing Authorities are entitled
to an upward change of the "roll-back" in the tax millage rate in order to maintain the same
level of revenue as the preceding year as the starting point for any budget increases.
The term "roll-back" is used to describe the economic conditions of total taxable value in
the prior year and the amount of monies raised by ad-valorem taxes. It does not relate to
the rate of change in the millage.
With the millage roll-back rate, the taxing authorities will realize exactly the same amount
of revenue as the preceding year. If they decide to raise the millage rate above the rolled-
back rate, it usually means that the cost of government operations has increased, usually as
a corollary to inflation or the cost of living, or that new public service programs have been
added to their budgets. The effect of the millage rolled-back on your property taxes will
appear on your "Truth in Millage Notice" (TRIM) each year in Column 3. By referring to your
Notice, you will also note that Column 1 indicates the previous year's taxes and Column 2
indicates the proposed increase or decrease in tax dollars if the proposed budget is
adopted.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 100
CITY HISTORY
Known as “The City of Pleasant of Living,” this proud community has a diverse population
and a history of accomplishments stretching back to its earlier pioneer days. It has
overcome adversity and shown a resilience and determination that make it one of South
Florida’s more remarkable cities.
It began as a settlement named Larkins, after Wilson A. Larkin, who
established a post office and trading post with that name in 1898 at the
east end of Sunset Drive at Ingraham Highway. The settlement already
had a school building erected two years earlier by A. H. Ramsey and
John Burtashaw, and in the next few years more families began moving
into the area.
Much of the business in the earlier settlement was geared toward
farming supplies and services, and when Henry Flagler’s railroad grew
south from Miami in 1903, it passed to the west of Larkins. The people
of the settlement began relocating the center of their business district
toward the train depot at today’s intersection of US1 and Sunset Drive.
Real estate developers were already beginning to profile for plats of
subdivisions in 1914 and by 1917 phone service came to Larkins.
After the fantastic real estate boom of 1925 and
with a population of 3000 residents, area leaders
decided to incorporate as the Town of South
Miami on March 2nd, 1926. W. A. Foster was
elected Mayor and a storeroom was rented for
$10 a month as Town Hall.
The year 1926 saw the first incoming class of
freshmen at the newly chartered University of Miami campus, which abuts the City of South
Miami eastern boundary along Red Road (SW 57th Avenue). Also founded with a university
theme that same year was the Cambridge Lawns neighborhood of South Miami, situated
just 0.7 miles from the university campus. The neighborhood's Cambridge Lawns Historic
District, some 30 homes in the Tudor Revival and Mediterranean revival style completed in
1928, were granted historic recognition by the City of South Miami in 2005.
In June of 1926 the Florida Power and Light Company was granted a 30 year franchise to
operate there, the task of paving streets and other projects began in earnest, and the
volunteer fire department was established. A few months later in September, the terrible
1926 hurricane struck the community, inflicting severe damage to the homes and
businesses in the fledgling Town of South Miami. It took great determination and strength
of character to rebuild.
On June 24th, 1927, the Town of South Miami officially became the City of South Miami and
a new Charter was approved.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 101
In 1933, the original six square miles of South Miami were reduced to just over three square
miles due to an effort to reduce municipal responsibilities. The City's size was reduced
again in 1937, and many of the northern City residents sued to get out of the City. This is
why the City of South Miami has the most irregular boundaries of any City in Miami-Dade
County today.
In 1935, the first bus franchise for the City streets was granted and the Sylva Martin
Building, later named in honor of the City Clerk for 30 years, was constructed. In 1937 the
tax roll for the entire City was $614,282 (less $106,492 in Homestead exemptions). In the
1940’s the population of South Miami was 2600 and African Americans represented 50
percent of the population.
In 1946, Consumers Water Company was given the right-of-way to
lay pipes so that water would be available for the Fuchs Bakery,
later to become Holsum Bakery. Fuchs Park, located at US1 and
80th St, was named after the founder of the bakery, Charles Fuchs,
a German immigrant.
On February 22nd, 1960 South Miami Hospital officially opened its
doors just off US1 and 62nd Ave. The 100–bed building included a
pharmacy, emergency room, cafeteria, private offices, an X-ray
department and laboratory. Today South Miami Hospital has over
440 beds and over 17,000 admissions each year.
Growing urbanization was booming in the 70’s and 80’s. After 48 years, the Holsum Bakery
outgrew their home on Red Road and US1 and moved to Medley. The Bakery Centre was
developed in its place and Metrorail was being
built. In 1983 South Miami was the only station
on the route that had a viable downtown area in
the proximity to the station.
The City Commission established the South
Miami Community Redevelopment Agency in
September 1997. The goals of the Agency are to
achieve meaningful physical improvement while
providing economic development tools and other means of achieving long-term community
sustainability.
In 2001 the City of South Miami was awarded the All-America City Award, which is given by
the National Civic League annually to ten cities in the United States. This award is the oldest
community recognition program in the nation and recognizes communities whose citizens’
work together to identify and tackle community-wide challenges and achieve uncommon
results.
Through all these years, the City of South Miami preserved its hometown feel and the
residents are proud to call it - The City of Pleasant Living.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 102
COMPREHENSIVE PLANNING
Comprehensive planning is a term used to describe a process that determines community
goals and aspirations in terms of community development. The outcome of comprehensive
planning is the Comprehensive Plan, which dictates public policy in terms of land use,
transportation, utilities, recreation, and housing. Comprehensive plans encompass large
geographical areas, a broad range of topics, and cover a long-term time horizon.
Chapter 163, Part II of the Florida Statute (F.S.), provides that each local government shall
have the power and responsibility to plan for their future development and growth; to
adopt and amend comprehensive plans, or elements to guide their future development and
growth; to implement adopted or amended comprehensive plans by the adoption of
appropriate land development regulations; and to establish, support, and maintain
administrative instruments and procedures to carry out the provisions and purposes of this
act.
Comprehensive Planning Process
Comprehensive Planning follows a typical planning process which consists of eight different
steps. By following this process, we are able to determine a wide range of interconnecting
issues that affect the City and surrounding urban area.
Identifying issues; Stating goals; Collecting data; Evaluating alternatives; Preparing the
plan; Creating implementation policies; Adopting a plan; and Implementing and
monitoring the plan.
The City’s adopted Comprehensive Plan consists of eight elements that constitute the major
objective of the planning process. As required by Chapter 163, F.S., the elements of the
comprehensive plan shall be consistent, and the Comprehensive Plan shall be financially
feasible. Financial feasibility is determined using professionally accepted methodologies
and applies to the 5-year planning period, except in the case of a long-term transportation
or school concurrency management system, in which case a 10-year or 15-year planning
period would be applied. It is also required that the Comprehensive Plan contain a capital
improvements element designed to consider the need for and the location of public
facilities in order to encourage the efficient use of such facilities.
Chapter 1, Future Land Use Element
The Future Land Use Plan is part of a policy developed to guide the future social and
economic growth of the City of South Miami. The City Commission in compliance with the
State of Florida Local Government Comprehensive Planning Act adopted the Plan. The
official Future Land Use Plan indicates the appropriate land uses in the City of South Miami.
The City of South Miami Comprehensive Plan is the supporting document, which explains
the planning policies used in producing the patterns shown on the Future Land Use Plan
and Map.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 103
The Difference Between Land Use and Zoning
Future Land Use designations indicate the intended use category and development density
for a particular area. Zoning Districts more specifically define allowable uses and contain
the design and development guidelines for these intended uses. Although there are various
Zoning Districts which may be allowed within a particular Future Land Use designation, no
Zoning District can be allowed for an area if it conflicts with the Future Land Use
designation for that area
The Future Land Use Element was revised to address development and redevelopment
pressures including: compatibility between buildings; concerns about the massing and
structures (density/intensity standards, lot coverage and height); development impacts on
neighborhoods; the need for revised or additional land use and zoning districts; the need to
redevelop in certain areas and neighborhoods; and better coordination between
transportation and land use.
Chapter 2, Transportation Element
The Transportation Element is designed to address traffic congestion issues which include
the need to reduce excessive through traffic in certain areas; the need for updated bicycle
and pedestrian plans; the provision of adequate parking; and the need to determine the
ultimate capacity of the transit/rail system.
Chapter 3, Housing Element
The Housing Element includes goals established by the City’s Affordable Housing Advisory
Committee and redevelopment issues related to housing are addressed through
amendments that recognize the City’s role in expanding housing choices and options for
existing and future residents. Additionally, amendments were included that reflect the
affordable housing and other programs being implemented through the City’s Community
Redevelopment Agency.
Chapter 4, Infrastructure Element
The Infrastructure Element addresses the current and future public infrastructure needs of
the City to ensure public health, safety and quality of life. As with each element,
amendments to the policies to correct inefficiencies are periodically made.
Chapter 5, Conservation Element
The Conservation Element was recently revised to implement the latest Best Management
Practices to protect, restore and enhance the natural features of the City.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 104
Chapter 6, Recreation and Open Space Element
The Recreation and Open Space Element addresses parks and recreation issues, such as the
City’s desire to conduct a comprehensive Recreation and Open Space Master Plan to be
used as a mechanism to assist the City in its efforts to meet the recreational needs of
existing and future residents. Other amendments address the need to evaluate the
feasibility of instituting an impact fee and to revise the Level of Service Standard for
recreation and open space.
Chapter 7, Intergovernmental Coordination Element
The Intergovernmental Coordination Element is designed to further the City’s coordination
and communication procedures for resolving issues of mutual interest with other local
governmental entities, which may arise from the implementation of the Comprehensive
Plan. The City continues to work with Miami-Dade County in support of the 2003 Inter-local
Agreement for Public School Facility Planning.
Chapter 8, Capital Improvement Element
The Capital Improvement Element reinforces the relationship and linkage between the
Comprehensive Plan. The Capital Improvements Program recognizes that South Miami is a
diverse, full service community with both residential and non-residential land uses and
neighborhoods. Additionally, an amendment was included to address impact fees as a
potential mechanism for ensuring the City’s ability to provide key infrastructure and
services at adopted Levels of Service through the planning period.
Legislative Changes
On June 2, 2011, changes to The Community Planning Act by the State Legislature and
Governor, known as HB 7202, removed several of the provisions previously required by
Chapter 163, F.S.
Concurrency is a system in which the public facilities and services necessary to maintain the
adopted level of service standards are also available, concurrently, with new development.
Written reports issued by concurrency review agencies (City of South Miami) summarize
existing and anticipated levels of service for those public services and facilities which may
be potentially affected by a proposed development, subject to a request for development
order. The concurrency report analyzes whether public facilities and services meet or
exceed the standards established in the Capital Improvements Element of the
Comprehensive Plan, and whether the requested development order, if approved, would
result in a reduction in the level of the service for affected public services and facilities,
below the level of service standards provided in the Comprehensive Plan.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 105
CITY OVERVIEW
BASED ON THE 2010 CENSUS
Quick Facts 2010 Census
Population: 11,657
State: Florida
Metro Area: Miami-Fort Lauderdale-
Miami Beach Metro Area
County: Miami-Dade County
City: South Miami
As per Bureau of Economic and Business Research (BEBR) at
UF, the City Population for FY 2019 is 12,645. This is the
number which will be used for State Revenue Sharing
calculations.
Number % in Total Population % Change 2000-2010
Category Total Male Female Total Male Female Total Male Female
Total 11,657 5,721 5,936 100 49.08 50.92 8.53 10.68 6.53
Median Age 36.7 34.8 38.7 N/A N/A N/A N/A N/A N/A
• 16 and Over 9,579 4,643 4,936 82.17 39.83 42.34 N/A N/A N/A
• 18 and Over 9,303 4,499 4,804 79.81 38.59 41.21 12.07 14.13 10.21
• 21 and Over 8,622 4,167 4,455 73.96 35.75 38.22 8.15 N/A N/A
• 62 and Over 1,851 780 1,071 15.88 6.69 9.19 7.18 N/A N/A
• 65 and Over 1,520 621 899 13.04 5.33 7.71 3.83 9.91 0
Category Number
% in Total
Housing
Units
% Change
2000-2010
Total housing units 5,174 100 16.09
Total: Occupied housing units 4,699 90.82 9.25
Owner-occupied housing units 2,573 49.73 -3.74
Renter-occupied housing units 2,126 41.09 30.59
Population in occupied housing units: Owner-occupied housing units 7,052
Population in occupied housing units: Renter-occupied housing units 4,507
Occupied housing units Average household size: Owner-occupied 2.7
Occupied housing units Average household size: Renter-occupied 2.1
Average household size 2.46
Average family size 3.16
Information provided above was obtained at http://www.ledgerdata.com/census/florida/south-miami-
city/67550
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 106
CITY OF SOUTH MIAMI ORGANIZATIONAL CHART
City of South Miami
Residents
Mayor & Commission
City
Clerk
City
Manager
Finance Department
Procurement Division
Information
Technology Division
Building Department Public Works
Department
Office of the Director
Streets & Landscaping
Maintenance Division
Motor Pool Division
Building Maintenance
Division
Solid Waste Division
Engineering &
Construction
Parks & Recreation
Department
Community Center
Landscape (Parks)
Maintenance Division
Community Pool
Tennis
Planning & Zoning &
Sustainability
Department
Police Department
Personnel Division Code Enforcement
Division
City
Attorney
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 107
POSITIONS BY DEPARTMENT/DIVISION
POSITIONS BY DEPARTMENT BUDGETED
FY 2015
BUDGETED
FY 2016
BUDGETED
FY 2017
BUDGETED
FY 2018
PROPOSED
FY 2019
CITY CLERK
Full Time City Clerk 1 1 1 1 1
Deputy Clerk II 1 1 1 1 1
Deputy Clerk 1 1 1 1 1
City Clerk Total 3 3 3 3 3
CITY MANAGER
Full Time City Manager 1 1 1 1 1
Deputy City Manager 0 0 0 1 1
Assistant City Manager 1 1 1 0 0
Executive Administrative Asst. 1 1 1 1 1
City Manager Total 3 3 3 3 3
PROCUREMENT DIVISION
Full Time Purchasing Manager 1 1 1 0 0
Chief Procurement Officer 0 0 0 1 1
Procurement Specialist 0 0 1 1 1
Central Services Specialist II 1 1 0 0 0
Procurement Division Total 2 2 2 2 2
PERSONNEL DIVISION
Full Time Personnel Manager 0 1 1 1 1
Human Resources Director 1 0 0 0 0
Payroll and Benefits Administrator 0 1 1 1 1
Human Resource Generalist 1 0 0 0 0
Office Support 0 1 0 0 0
Full Time Total 2 3 2 2 2
Part time Office Support 0 0 1 0 0
Part Time Total 0 0 1 0 0
Personnel Division Total 2 3 3 2 2
FINANCE DEPARTMENT
Full Time Chief Financial Officer 1 1 1 1 1
Office Manager 1 1 0 0 0
Chief Administrative Officer 0 0 1 1 1
Senior Accountant 0 1 1 1 1
Junior Accountant 2 1 2 2 2
Grants Coordinator 1 0 0 0 0
Full Time Total 5 4 5 5 5
Part
Time Office Support 1 2 1 1 1
Junior Accountant 1 0 0 0 0
Part Time Total 2 2 1 1 1
Finance Department Total 7 6 6 6 6
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 108
POSITIONS BY DEPARTMENT BUDGETED
FY 2015
BUDGETED
FY 2016
BUDGETED
FY 2017
BUDGETED
FY 2018
PROPOSED
FY 2019
BUILDING DEPARTMENT
Full Time Building Official/Director 1 1 1 1 1
Chief Building Inspector 1 1 1 1 1
Permits Coordinator 2 2 2 2 2
Full Time Total 4 4 4 4 4
Part
Time Chief Mechanical Inspector 1 1 1 1 1
Chief Electrical Inspector 1 1 1 1 1
Chief Plumbing Inspector 1 1 1 1 1
Chief Structural Inspector 1 1 1 1 1
Part Time Total 4 4 4 4 4
Building Total 8 8 8 8 8
PLANNING DEPARTMENT
Full Time Planning Director 1 1 1 1 1
Sr. Planner/Zoning Admin 1 1 2 2 2
Zoning Review Coordinator 1 1 0 0 0
Grants Coordinator 0 0 1 1 1
Planning Assistant 0 1 0 0 0
Office Support 1 1 1 1 1
Planning Total 4 5 5 5 5
CODE ENFORCEMENT
Full Time Senior Code Enforcement Officer 1 1 1 1 1
Code Enforcement Officers I/II 1 1 1 1 1
Code Enforcement Officers I 1 1 1 1 1
Local Business Tax Comp Officer 1 1 1 1 1
Special Events Coordinator 1 0 0 0 0
Full Time Total 5 4 4 4 4
Part Time Office Support 0 1 1 0 0
Part Time Total 0 1 1 0 0
Code Enforcement Total 5 5 5 4 4
PW - BUILDING MAINTENANCE
Full Time Lead Worker II 1 1 1 1 1
Maintenance Worker II 1 1 1 1 1
PW - Bld Maint Total 2 2 2 2 2
PW - SOLID WASTE
Full Time Superintendent 1 0 0 0 0
Garbage Collection
Heavy Equipment Operator (1 Funded by SW) 6 6 6 7 7
Lead Worker II 1 1 1 1 1
Trash Collection
Waste Collection Driver 2 3 3 2 2
PW- Solid Waste Total 10 10 10 10 10
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 109
POSITIONS BY DEPARTMENT BUDGETED
FY 2015
BUDGETED
FY 2016
BUDGETED
FY 2017
BUDGETED
FY 2018
PROPOSED
FY 2019
PW - STREETS
Full Time Superintendent of Maintenance 0 1 1 1 1
Lead Worker II 0 0 0 1 0
Maintenance Worker I 2 3 3 2 2
Maintenance Worker II 4 3 3 3 4
Waste Collection Driver 1 0 0 0 0
PW - Streets Maint Total 7 7 7 7 7
PW - MOTOR POOL
Full Time Motor Pool Supervisor 1 1 1 1 1
Auto Mechanic 2 2 2 2 2
PW - Motor Pool Total 3 3 3 3 3
PW - OFFICE OF DIRECTOR
Full Time Public Works Director 1 1 1 1 1
Administrative Assistant 1 1 1 0 0
Administrative Secretary 1 0 0 0 0
Office Support 0 1 1 2 2
PW - Office of Director Total 3 3 3 3 3
PW - ENG and CONST
Full Time Project Manager 1 1 1 1 1
Associate Project Engineer 1 1 1 1 1
PW - Eng. and Const. Total 2 2 2 2 2
POLICE DEPARTMENT
Full Time SWORN
Chief of Police 1 1 1 1 1
Assistant Chief of Police 0 1 1 1 1
Majors 1 0 0 0 0
Captains 2 2 2 2 2
Lieutenants 3 3 3 3 3
Sergeants 7 7 7 7 7
Officers/Detectives 37 37 37 37 37
Training Officer 1 1 1 1 1
CIVILIAN EMPLOYEES
Department Head Secretary 1 1 1 1 1
Administrative Assistant 1 1 1 1 1
Communications Manager 1 1 1 1 1
Communications Officers 6 6 6 6 6
Police Total 61 61 61 61 61
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 110
POSITIONS BY DEPARTMENT BUDGETED
FY 2015
BUDGETED
FY 2016
BUDGETED
FY 2017
BUDGETED
FY 2018
PROPOSED
FY 2019
PARKS and RECREATION DEPARTMENT
Full Time Parks and Recreation Director 1 1 1 1 1
Asst. Parks and Rec Director 1 1 1 1 1
Administrative Assistant 0 1 1 1 1
Special Events Coordinator 0 1 1 1 1
Administrative Assistant II 1 0 0 0 0
Senior Site Manager 1 1 1 1 1
Administrative Secretary 1 0 0 0 0
Recreation Leader 1 0 0 0 0
Parks and Recreation Total 6 5 5 5 5
LANDSCAPE MAINTENANCE
Full Time Parks Superintendent 0 0 1 1 1
Landscape Supervisor 1 1 0 0 0
Lead Worker 1 1 1 1 1
Maintenance Worker I 2 2 2 0 0
Maintenance Worker II 1 1 1 1 1
Maintenance Worker III 1 1 1 0 0
Landscape Maint Total 6 6 6 3 3
COMMUNITY CENTER
Full Time Recreation Supervisor II 2 2 2 2 2
Recreation Leader 3 3 3 3 3
Full Time Total 5 5 5 5 5
Part Time Recreation Leader (PT) 3 3 3 3 3
Recreation Aide (PT) 11 11 11 11 11
Instructors (Grant Funded) 4 4 4 3 3
Summer Recreation Aide Seasonal (PT) 8 8 8 8 8
Part Time Total 26 26 26 25 25
Community Center Total 31 31 31 30 30
COMMUNITY POOL
Part Time Life Guard 5 5 5 5 5
Community Pool Total 5 5 5 5 5
TENNIS
Full Time Tennis Operations Supervisor 0 1 1 1 1
Maintenance Worker 1 0 1 1 1 1
Full Time Total 0 2 2 2 2
Part Time Recreation Aide (PT) 0 3 3 3 3
Part Time Total 0 3 3 3 3
Tennis Total 0 5 5 5 5
TOTAL Full Time Total 133 133 134 131 131
Part Time Total 37 41 41 38 38
Grand Total 170 174 175 169 169
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 111
CAPITAL IMPROVEMENT PROGRAM
5-YEAR PLAN
In an effort to comply with Florida Statute 163.3177 required and optional elements of
Comprehensive Plan, the Capital Improvements Element must be reviewed on an annual basis
and modified as necessary in accordance with s. 163.3187 or s. 163.3189 in order to maintain a
financially feasible 5-year schedule of capital improvements. The City of South Miami Capital
Budget is updated annually as part of the budgeting process. Capital improvement projects are
defined as projects that are self-contained and that will usually be constructed or purchased as
a unit.
The City of South Miami uses Government Accounting Standards Board (GASB) 34 Guidance in
defining capital assets and depreciation.
Governmental Entities with Revenues between $10 and $100 million
Item Tracking and Inventory Capitalize and
Depreciate
Land $1 Capitalize only
Land Improvements $1 $25,000
Building $1 $50,000
Building Improvements $1 $50,000
Construction in Progress $1 Capitalize only
Machinery and Equipment $1,000 $5,000
Vehicle $1,000 $5,000
Infrastructure $50,000 $250,000
Intangibles N/A $25,000
A Capital Improvement generally includes only those items constructed or purchased that have a
useful life extending beyond a five (5) year period following their acquisition or purchase.
Normally, Capital Improvements involve a cost in excess of $5,000 or involve the acquisition or
disposal of land regardless of cost. Minor recurring annual expense items, including routine
maintenance and repairs, excluded. All projects that are financed from bond funds are included.
Similarly, preliminary engineering studies for such infrastructure improvements as the design of
improvements are generally itemized as capital expenditure items due to their significant cost
and impact of the Capital Improvement Program.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 112
ALL REQUESTS FOR CAPITAL IMPROVEMENT PROGRAM 5-YEAR PLAN
PROJECT DESCRIPTION SOURCE FY 18
Estimated
Expenses
FY18
FY 19 FY 20 FY 21 FY 22 FY 23
TRAFFIC CALMING
Pinecrest Villas/ Snapper Creek Traffic Calming -
Construction (Between SW 62 AVE, SW 80 ST & US 1;
Between SW 80 ST to SW 87 ST, From SW 57 AVE to
SW 62 AVE)
PTP 145,000
Twin Lakes/Bird Estates Traffic Calming -
Construction (Between 61 AVE & 64 AVE, From SW
40 ST to SW 44 ST; Between SW 56 ST to SW 64 ST,
From SW 62 AVE to SW 67 AVE)
PTP 80,000 28,095
Traffic Study for SW 64th St and 59th Place CIP 25,000
Traffic Study for area bounded by SW 64 St / SW 65
TR / SW 65 Ave / SW 67 Ave CIP 25,000
Traffic Study for SW 65th Avenue between SW 49th
St and SW 53rd Terrace CIP 25,000
Traffic Study for SW 65 PL between Manor Lane &
SW 75 TR; 75th TR from SW 67 AV to SW 65 PL CIP 25,000
Traffic Study for SW 74th Street between SW 63rd
Ave & SW 65th Ave CIP 25,000
Traffic Study for Intersection analysis at SW 63AV &
69ST CIP 25,000
Traffic Study for SW 59 PL and SW 69 ST CIP 25,000
Traffic Study for SW 78 ST west of SW 62 Ave CIP 25,000
Traffic Study for SW 84th St between SW 57 Ave and
SW 62 Ave CIP 25,000
Traffic Calming for SW 78th Street and 62nd Ave PTP 50,000
Miscellaneous Traffic Calming CIP 50,000
ROADWAY & DRAINAGE IMPROVEMENTS
Citywide Drainage Improvements SWDTF 50,000 29,151 50,000 50,000 50,000 50,000 50,000
LOGT
Citywide Roadway & Drainage Phase 6 - Construction
Part 2: SW 59 AVE
PTP 100,000 100,000
LOGT 30,000 24,750
SWDTF 100,000 100,000
TMDL 100,000 100,000
SW 60th Ave and SW 83rd Street Intersection
Improvements
CIP 70,000 70,000
SWDTF 30,000 18,870
Drainage Improvements at SW 59th Ave and SW
87th Street CIP 70,000
ROAD INFRASTRUCTURE
South Miami Intermodal Transportation Plan -
Contingency PTP 50,000 50,000 75,000 75,000 75,000 75,000
SW 64 ST Bike Lane and Road Improvements (SW 57
AVE to SW 62 AVE)
CDBG 336,000 21,000 354,916
PTP 84,000
SW 64 ST Bike Lane and Roadway Improvements
(SW 62 AVE to SW 69 AVE)
PTP 50,000 50,000
CIP 100,000
62 AVE Design and Roadway Reconstruction (US#1
to SW 85 ST), including Sidewalk improvement
between SW 78 ST to SW 80 ST
TAP 480,000
PTP 120,000
Citywide Sidewalk Repairs PTP 20,000 28,155 30,000 20,000 20,000 20,000 20,000
CIP 10,000
Citywide Street Improvements / Resurfacing
PTP 10,000 25,000 20,000 20,000 20,000 20,000
LOGT 70,000 60,000 85,000 85,000 85,000 85,000 25,000
CIP
Road Resurfacing - SW 66th St (67th Ave to 67th Ct) PTP 50,000 50,000
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 113
PROJECT DESCRIPTION SOURCE FY 18
Estimated
Expenses
FY18
FY 19 FY 20 FY 21 FY 22 FY 23
Road Resurfacing - SW 49th St west of SW 63rd Ave CIP 20,000
Road Resurfacing - SW 49th Tr west of SW 63rd Ave CIP 20,000
Road Resurfacing - SW 73rd St (57 CT to 58 Ave) CIP 20,000
Road Resurfacing - SW 61 Ave (59ST to 60 TR) CIP 20,000
Road Resurfacing - SW 58th AVE (84ST to 87ST) PTP 25,000
Road Resurfacing - SW 87th ST (59 AVE to 60 AVE) PTP 15,000
Road Resurfacing - SW 84th ST (60 AVE to 62 AVE) PTP 20,000
Road Resurfacing - SW 84th ST (57 AVE to 59 AVE) PTP 15,000
Road Resurfacing - SW 59TH AVE (83 ST to 84 ST) PTP 12,500
Road Resurfacing - SW 59TH AVE (80 ST to 81 ST) PTP 15,000
Road Resurfacing - SW 60TH AVE (81 ST to 82 ST) PTP 20,000
Road Resurfacing - SW 58TH CT (78 ST to 80 ST) PTP 15,000
Road Resurfacing - SW 77TH TR (57 AVE to 59 AVE) PTP 20,000
Road Resurfacing - SW 78TH ST (58 AVE to 62 AVE) PTP 25,000
Road Resurfacing - SW 67TH CT (79 ST to 80 ST) PTP 12,500
Road Resurfacing - SW 78TH TR (67 AVE to 68 AVE) PTP 12,500
Road Resurfacing - SW 75TH TR (67 AVE to 68 AVE) PTP 12,500
Road Resurfacing - SW 74 ST (67 AVE to 68 AVE) PTP 12,500
Road Resurfacing - SW 67th CT North of SW 74th ST PTP 12,500
Road Resurfacing - SW 66TH AVE (72 ST to ST END) PTP 22,500
Road Resurfacing - SW 64TH CT (68 ST to 70 ST) PTP 12,500
Road Resurfacing - SW 64TH AVE (64 ST to 66 ST) PTP 12,500
Road Resurfacing - SW 65TH ST (66 AVE To 67 AVE) PTP 12,500
Road Resurfacing - SW 62ND CT (64 ST to 68 ST) PTP 20,000
Road Resurfacing - SW 61 TR (65 AVE to 67 AVE) PTP 15,000
Road Resurfacing - SW 61 ST (65 AVE to 67 AVE) PTP 15,000
Road Resurfacing - SW 69 AVE NORTH OF SW 62ND
TR PTP 10,000
Road Resurfacing SW 62nd TERR East of SW 67th
AVE PTP 15,000
Road Resurfacing SW 74th St (67 AVE to 75 TERR) -
School PTP 25,000
Road Resurfacing SW 62 St (59 CT to 62 AVE) PTP 20,000
Road Resurfacing SW 58 St (60 AVE to 62 AVE) PTP 12,500
Road Resurfacing SW 52 TR (65 AVE to 67 AVE) PTP 12,500
Road Resurfacing SW 51 TR (65 AVE to 66 AVE) PTP 12,500
SW 58 AVE Intersection at US 1 - Design and
Construction
PTP 100,000
CIP 100,000
Citywide Neighborhood Greenways Sharrows and
signs PTP 100,000 100,000 100,000 100,000
PARKS
Citywide Parks Improvement - Miscellaneous CIP 50,000 39,031 100,000 50,000 50,000 50,000 50,000
Citywide Parks Master Plan - Improvements CIP 200,000 123,050 100,000 50,000 50,000 50,000 50,000
Citywide Parks entryway signage CIP 200,000
All America: Nature Themed Play Structures CIP 20,000
All America: Adventure Playground CIP 20,000
Brewer Park: Playground PIP Rubber Surface CIP 70,000
Brewer Park: Fence Replacement (canal) CIP 50,000
Brewer Park: Non-Motorized Boat Launch FRDAP
CIP 100,000
Dante Fascell Park: Revamp Parking Lot and drainage CIP 125,000 150,000
Dante Fascell Park: Tennis Court Lights CIP 250,000
Dante Fascell Park: Resurface Clay Courts CIP 75,000
Dante Fascell Park: Playground PIP Rubber Surface CIP 100,000
Dante Fascell Park: Tennis Expansion (2 courts) CIP 150,000
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 114
PROJECT DESCRIPTION SOURCE FY 18
Estimated
Expenses
FY18
FY 19 FY 20 FY 21 FY 22 FY 23
Dante Fascell Park - New Utility Shed CIP 3,700
Dante Fascell Park - Tennis Court Resurfacing CIP 75,000
Dog Park: K9 Artificial Turf CIP 75,000
Fuchs Park: Lake Perimeter Asphalt Trail Design CIP 20,000 100,000
Fuchs Park: Playground PIP Rubber Surface CIP 40,000
Fuchs Park: New Picnic Pavilion CIP 50,000
GB Community Center: Restroom Renovations CDBG 70,846
CIP 10,000 65,000
GB Community Center - Basketball Gymnasium
Bleacher CIP 50,000
Murray Park: Playground PIP Rubber Surface CIP 50,000
Murray Park: Replace Ball Field Fencing CIP 65,000
Marshall Williamson Park - Outdoor Fitness Zone w/
support facilities CIP 50,000
Marshall Williamson Park - Playground PIP Rubber
Surface CDBG 70,000
Marshall Williamson Park - Sidewalks CIP 100,000
Palmer Park: Laser-Grade Fields CIP 50,000
Palmer Park - Drainage Improvements CIP 200,000 200,000 300,000
South Miami Park: Restroom w/ Concession Stand
Building (design) CIP 85,000
South Miami Park: Restroom w/ Concession Stand
Building (construction) CIP 650,000
South Miami Park Construction Phasing plan CIP 50,000
South Miami Park Play Ground CIP 75,000 75,000
South Miami Park: Shade Trees CIP 20,000 50,000
TTF 20,000
South Miami Park: Walking/Jogging Trail (asphalt) CIP 50,000 77,675
South Miami Park: Volleyball/Tennis and/or
Basketball Court w/ support facilities FRDAP 65,000
Dison Park -New swing set w/free-standing play
equipment and support facilities FRDAP 70,000
Portable Event Stage for Parks CIP 12,000
Misc. Park Furniture CIP 15,000 4,223 15,000 15,000 15,000 15,000 15,000
FLEET REPLACEMENT
8 Police Vehicles and Equipment CIP 332,000 332,000 332,000 332,000 332,000 332,000 332,000
Police PAL Vehicle LEFTF 40,000
Police Rescue Vehicle LEFTF 50,000
Motor Pool Fleet Maintenance System CIP 30,000
F150 4 door Work Truck with Power Lift for Public
Works Dept. CIP 38,000 38,000 38,000
Trash Truck CIP 95,000 105,000
Garbage Truck CIP 295,000
Trash Crane CIP 160,000 176,350 160,000
Street Sweeper CIP 250,000
F350 Passenger Van for Parks & Recreation CIP 27,000 30,573
F150 Vehicle for Parks & Recreation Dept. CIP 20,000 38,000
Cushman Vehicles for Parks & Recreation CIP 25,000
Spreader for Parks & Recreation CIP 10,000
Courtpac Roller 24" Model (tennis) for Parks &
Recreation CIP 9,000
Tractor vehicle for Parks & Recreation CIP 15,000
Commercial Rider Mower for Parks & Recreation CIP 10,000
Enforcement Vehicle for the Parking Division CIP 10,000 10,000 10,000
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 115
PROJECT DESCRIPTION SOURCE FY 18
Estimated
Expenses
FY18
FY 19 FY 20 FY 21 FY 22 FY 23
CITY FACILITIES
Gibson Bethel CC - Air Conditioning CIP 50,000 15,915 40,000
Police Department / City Hall Air Conditioning CIP 25,000 21,373 20,000
Police Station Front Foyer / Parking Lot Lighting
Improvements CIP 10,000
MISCELLANEOUS
Citywide Sewer Upgrades - Design GOB 59,000 250,000
CIP
Citywide Directional Street Signs Replacement PTP 123,000 50,000
Pedestrian Bridge Study Over US#1 between SW
57th Ave & SW 72nd St Feasibility Study CRA 100,000
Citywide Landscaping Program TTF 5,000 20,000 20,000 20,000 20,000 20,000
City Welcome Signs CIP 250,000 250,000
Manor Lane Roadway & Sidewalk CIP 100,000
New Pay Stations CIP 250,000 200,000 50,000 50,000
Citywide Striping CIP 15,000 15,000 20,000
Orchids CIP 5,000 5,000 5,000 5,000 5,000 5,000 5,000
Rubber Mulch for Tree Grates - Downtown Area CIP 7,000 5,000
Digital Encoder for Public Meeting Broadcast CIP 12,000
Chamber Digital Audio and Rebuild Project CIP 100,000
Parking Repairs to 6609 SW 60 ST Property (Girl
Scouts) CIP 50,000 950
Landscape Sunset Dr (US 1 to SW 69th Ave) CIP 250,000 43,220 200,000
Wi-Fi Antennas for Public Access Downtown CIP 150,000 150,000
Wi-Fi Antennas for Public Access Dante CIP 50,000 50,000
Wi-Fi for Officers Parking lot LEFTF 15,000
2 Power Outlets for Electrical Vehicles CIP 20,000
Solar for Public Works Building CIP 25,000
Solar for Community center CIP 50,000
Solar for Pool CIP 50,000 50,000
Solar for City Hall CIP 50,000
Solar for Public Works Building CIP 25,000
Police Flag Pole LEFTF 10,000
Downtown Improvements - Sunset Dr between US#1
and SW 57th Ave CIP 500,000 41,936 445,000
Holiday Lighting CIP 10,000
Proposed Park PADOM 250,000 250,000
Citywide Landscaping Program CIP 100,000
TOTAL CAPITAL IMPROVEMENTS BY YEAR 5,128,000 2,817,017 5,096,262 4,236,000 1,255,000 1,072,000 672,000
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 116
CAPITAL IMPROVEMENT PLAN FUND SUMMARY
CODE SOURCE OF FUNDS FY 18
Estimated
Expenses
FY18 FY 19 FY 20 FY 21 FY 22 FY 23
CIP Capital Improvement Fund 3,457,000 1,813,996 3,590,000 2,606,000 885,000 802,000 462,000
CDBG Comm. Development Block Grant 336,000 21,000 495,762
FRDAP FL Recreation Dev. Assistance Program 70,000 65,000
GOB MDC General Obligation Bond 59,000 250,000
LEFTF Law Enforcement Forfeiture Trust Fund 25,000 90,000
LOGT Local Option Gas Tax 100,000 84,750 85,000 85,000 85,000 85,000 25,000
PTP People Transportation Plan 655,000 329,250 606,500 680,000 215,000 115,000 115,000
CRA Community Redevelopment Agency 100,000
SWDTF Stormwater Drain Trust Fund 180,000 148,021 50,000 50,000 50,000 50,000 50,000
TAP
Transportation Alternatives Prog. (FDOT
Grant) 480,000
TMDL
Total Max Daily Load - FDEP Water
Quality Grant 100,000 100,000
TTF Tree Trust Fund 25,000 20,000 20,000 20,000 20,000 20,000
PADOM
Parks Acquisition Develop. Ops. and
Maint. Fund 250,000 250,000
TOTAL CIP BY YEAR 5,128,000 2,817,017 5,096,262 4,236,000 1,255,000 1,072,000 672,000
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 117
CAPITAL IMPROVEMENT PROGRAM DESCRIPTIONS
Fiscal Year 2018/2019
TRAFFIC CALMING
Pinecrest Villas / Snapper Creek & Twin Lakes / Bird Estates
Completed the construction of the phase I traffic circle at SW 63rd Avenue and SW 42nd Terrace.
Phase II is under construction and it consists of speed tables at SW 44th Street between SW 63rd
Avenue and SW 64th Avenue and SW 65th Avenue between SW 61st Terrace and SW 64th Street,
these two projects will provide traffic calming measures to encourage slower traffic speeds,
thereby reducing the timesaving benefit of cutting through on the neighborhood streets,
enhancing safety for pedestrians and bicyclists and quality of life.
DRAINAGE IMPROVEMENTS
The Stormwater Master Plan (SMP), completed in 2012, is a citywide study evaluated the
current flood protection level of service (LOS) of the existing stormwater infrastructure. The
study also identified existing and future operation and maintenance needs.
Potential flooding areas were identified and prioritized in the SMP. The study identifies
locations in the City to design and construct drainage improvements. These areas will be
addressed in phases, by level of priority, as reported in the SMP.
Citywide Roadway & Drainage Phase 6 – Construction Part 2: SW 59th Avenue
This project is a continuation of the drainage improvements along SW 74th Terrace between
SW 58th and SW 59th Avenue. The project will provide drainage improvement along SW 59th
Avenue between SW 74th Street and SW 80th Street. The new drainage system will include but
is not limited to new drainage structures, manholes and exfiltration trenches.
Drainage improvements SW 60th Avenue and SW 83rd Street: These areas experience flooding
after rain events. These areas will be evaluated and designed to address and alleviate the flooding
conditions. The new drainage system will include but is not limited to new drainage structures,
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 118
exfiltration trenches, pipe replacement and if feasible, the implementation of bioswale
improvements
SW 60th Street & SW 65th Avenue and SW 68th Street & SW 65th Avenue
A new drainage system was installed with inlets, exfiltration trenches and collapse pipe
replacement to address these areas that experienced flooding after rain events.
ROAD INFRASTRUCTURE
SW 64 Street Bike Lane and Road Improvements
By implementing the SMITP recommendations, this project will provide new bike lanes, street
resurfacing and striping along SW 64th Street. The City will achieve pedestrian and bicycle
connectivity between the SW 62nd Avenue and SW 57th Avenue corridors with these
improvements.
Citywide Street Resurfacing Program
The purpose of this program is to maintain all City-owned paved streets at a serviceable level.
The scope includes resurfacing, restoration and rehabilitation of existing streets on an as-need
basis, as a result extending the life of the existing pavements.
Citywide Neighborhood Greenways Sharrows
By implementing the SMITP recommendations, this project will provide neighborhood sharrows
citywide. The scope will consist of installation of pavement marking symbols to alert motorists
to the expected lateral placement of bicyclist within the shared lane and encourage safer
passing behaviors. This project is part of a continuing effort to enhance the transportation
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 119
system and mobility choices for the residents and visitors to the City of South Miami as
identified in the South Miami Intermodal Transportation Plan.
PARKS
Citywide Parks Improvements – Miscellaneous
Miscellaneous improvements include unforeseen projects that occur within the fiscal year, such
as park amenity and furniture replacement, tree removal or replacement, facility repairs and
upgrades, emergency improvements, and new capital improvement initiatives.
Citywide Parks Master Plan – Improvements
The Master Plan was prepared in response to the desire of the City’s inspired leadership and the
residents of South Miami to have an outstanding program of recreation and park facilities for
themselves and future generations as the City continues to mature over the next ten years. This
account is intended to address improvements needed immediately at existing parks as outlined in
the City’s Parks and Recreation Master Plan and Appendix, improve the park service area
coverage throughout the City, and increase the park land acreage surplus in anticipation of future
park land requirements.
Citywide Parks Entryway Signage
Replace existing park entrance signs with new, larger welcome signs at the main and rear
entrance of parks. The sign design shall be uniform and feature the City logo, park name and
verbiage as recommended by the City Commission.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 120
All America Park - Nature Theme Play Equipment
Remove the existing rope swing and park amenities (i.e. trash receptacles, coral rock benches).
As per the U.S. Consumer Product Safety Commission’s Public Playground Safety Handbook, free
swinging ropes that may fray or otherwise form a loop are not recommended because they
present a potential strangulation hazard. Furthermore, grass and dirt are not considered
protective surfacing because wear and environmental factors can reduce their shock absorbing
effectiveness. The coral rock benches are neither comfortable nor utilized by visitors. The trash
receptacles require replacement.
Brewer Park & Marshall Williamson Playgrounds - PIP Rubber Surface
Playground poured-in-place (PIP) rubber surface has many advantages over other popular loose-
fill material surfaces such as sand, wood chips, and recycle rubber mulch. PIP rubber surface is
aesthetically attractive, ADA-compliant, slip resistant, stain resistant and repels dirt well. It is
easily maintained with little routine care compared to certified playground mulch and its
durability makes it a smart financial choice. This project entails removal of existing mulch and
installation of new stone sub-base and 50/50 color poured-in-place (“PIP”) rubber playground
surfaces at Brewer Park and Marshall Williamson Park.
Brewer Park Fence Replacement
Replacement of the existing wood fence with a new perimeter fencing system for the park and
parking area.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 121
Fuchs Park Lake Perimeter Asphalt Trail Design
This project will entail the design of a walking trail along the perimeter of Fuchs Park.
Gibson-Bethel Community Center – Restroom Renovations
The City received $70,846 through CDBG grant for the renovation of the restroom facilities at the
Gibson-Bethel Community Center. The City is expected to contribute up to $65,000 total towards
architectural layout drawings and product specification, construction of new amenities and
fixtures such as stall partitions, toilets, sinks and faucets, urinals, floor and wall tile, lockers,
showers, and more.
Gibson-Bethel Community Center – Restroom Renovations
Gymnasium improvements entail replacing existing bleacher with new, retractable bleachers.
Marshall Williamson Park – Sidewalk Repairs
Project goal is to ensure that all sidewalks are safe and accessible for pedestrians and to help
prevent injuries caused by defective sidewalks.
Palmer Park – Drainage Improvements
The South perimeter parking area experiences heavy flooding and run-off during and after rain
events which affects residential properties bordering the park. A consultant was hired to
develop a design and prepare necessary construction drawings. Using those plans, the City
plans to commence construction.
South Miami Park – Restroom/Concession Stand Building (design)
The park needs a restroom and concession combo facility. This project entails hiring a
professional consultant to develop a design and prepare necessary construction drawings.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 122
South Miami Park – New Playground
This project entails design and construction of a new children’s playground at South Miami
Park. The proposed play equipment will feature challenging and fun play types and amenities
for kids to engage in while visiting the park.
FLEET REPLACEMENT
Police Vehicles and Equipment
The program consists of the replacement of older Police vehicles. Older vehicles will be
decommissioned and placed for public auction. The Police Department proposes to replace
eight vehicles and continue the same trend for subsequent years.
Public Works Vehicle Fleet Replacement
The Public Works Department will be purchasing an F-150 four door work truck with power lift
and a street sweeper.
Parks Department Vehicle Fleet Replacement
F-150 Vehicle for Parks Dept.
The new truck will replace a Ford Crown Victoria #98-0S, a 1998, 4-door sedan. Presently, this
vehicle has exhausted its useful life due to its continued use over the past 19 years and it is
inadequate for the use by the City's Park Superintendent. The purchase of the new truck will
eliminate the various costly repairs associated with maintaining the Ford Crown Victoria.
Park Cushman Vehicle
A new Cushman vehicle is needed to replace the exhausted Cushman Turf Truckster utility
vehicle. We also need this as a backup utility vehicle when our tractor is not working. The John
Deere has multiple uses, such as picking up litter, dumping heavy loads, towing, and carrying
chalk/fertilizer/etc.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 123
Parks Spreader
The spreader is needed to put down sod fertilizer in large capacities. Rather than having 2-3
workers spreading a field (like SMP), we can use one worker to spread the fertilizer more
efficiently and in less time. This spreader can be towed behind the John Deere ProGator.
MISCELLANEOUS
Citywide Sewer Upgrades
One of the areas identified for upgrades is located South of SW 82nd Street to SW 87th Street,
from SW 57th Avenue to SW 62nd Avenue (sub area K). This area is currently on septic tank
systems, however, it has the potential to connect to the public sanitary sewer system that is
bounding the project area. This project entails design and construction of approximately 12,225
linear feet of a sanitary sewer gravity system, and the installation of a pump station. The
improvements are based on the Sanitary Sewer Master Plan. The master plan identifies areas
within the City that are currently not serviced by a public sanitary sewer system, provides
information on existing sewer systems, and includes a layout of the proposed systems,
organized by priority.
Citywide Replacement of Directional Street Signs & Posts
This is an ongoing project being implemented throughout the City and consisting of the
replacement of old street name signs, with a new design, which includes the City Logo.
City Welcome Signs
South Miami will deploy welcome signs which will be placed throughout the City. The signs are
to be installed at the entryways for the City and will include a gateway monument sign to be
placed at Fuchs Park and entry signs to be implemented at various City entry sites.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 124
Miscellaneous Infrastructure Improvements
Miscellaneous emergency infrastructure repairs and improvements such as guardrails, pothole
repairs, sign installation and repairs, sidewalk repairs and replacement and inlet cleaning
citywide.
Pay Stations
The City’s Finance Department is looking to install five new Digital Multi-Space Parking Pay
Stations. Currently, additional parking spaces have been created due to development and new
construction. Of these new parking spaces, certain locations areas lack the needed number of
pay stations.
Video and Sound System Improvements to Broadcast Public Meetings:
All public meetings broadcast from the Chambers are transmitted from the City to a webcasting
service and cable providers that provide video and audio service to City residents. Last fiscal year
the City’s camera infrastructure and encoder were upgraded from analog to digital so that all
meetings would be broadcasted in HD on Atlantic Broadband and Granicus, the webcasting
provider. The current Video system was purchased in 2013 and is outdated; with the analog
audio system being purchased even before that time. The City will be revamping both the Video
and Audio system to a full digital, network system. This upgrade will provide seamless
transmission of all public meetings with continuous closed captioning.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 125
GENERAL FUND BUDGET
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 126
FY 2018-2019 GENERAL FUND REVENUES
ACCT NO. ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
TAXES
0010000 3111000 AD VALOREM TAXES 5,810,996 6,273,137 6,641,944 7,084,064 7,096,822
0010000 3112000 AD VALOREM DELINQUENT 28,605 52,723 30,000 30,000 32,040
0010000 3112100 INTEREST 510 918 500 3,087 544
0010000 3121000 LOCAL OPTION TAXES 205,094 210,155 202,084 202,084 192,243
0010000 3141000 UTILITY TAX-ELECTRIC 1,377,801 1,411,169 1,350,000 1,350,000 1,370,250
0010000 3144000 UTILITY TAX - GAS 33,241 30,061 50,000 62,465 50,750
0010000 3149000 UTILITY TAX - OTHER 209,883 238,466 205,000 205,000 208,075
0010000 3150000 UNIFIED COMM SERVICES TAX 484,835 425,733 437,148 437,148 442,373
0010000 3161000 LOCAL BUSINESS TAX-RENEWALS 599,805 596,464 595,000 575,000 575,000
0010000 3162000 LOCAL BUSINESS TAX NEW 105,073 82,207 105,000 105,000 105,000
0010000 3162100 BUSINESS TAX TRANSFER FEES 4,263 2,942 2,500 2,500 2,500
0010000 3163000 LOBBYIST REGISTRATION FEE 17,500 23,000 15,000 15,000 15,000
TOTAL TAXES 8,877,606 9,346,975 9,634,176 10,071,348 10,090,597
FRANCHISE FEES
0010000 3221000 BUILDING PERMITS 1,074,863 804,449 900,000 850,000 850,000
0010000 3221500 PUBLIC WORKS PERMITS 0 37,715 25,000 25,000 25,000
0010000 3231000 ELECTRICITY 1,069,285 1,069,314 1,240,000 1,240,000 1,252,400
0010000 3234000 GAS 33,713 37,388 35,000 35,000 35,350
0010000 3291000 PENALTIES LOCAL BUSINESS TAX 589 0 0 0 0
0010000 3293000 GARAGE SALES 80 620 250 360 253
TOTAL FRANCHISE FEES 2,178,530 1,949,486 2,200,250 2,150,360 2,163,003
INTERGOVERNMENTAL REVENUE
0010000 3351012 STATE REVENUE SHARING 423,005 433,677 402,744 402,744 399,217
0010000 3351015 ALCOHOLIC BEVERAGE LICENS 18,692 14,215 15,000 14,550 14,547
0010000 3351018 LOCAL GOVT 1/2 C SALES TX 1,039,771 1,046,813 960,606 960,606 950,946
0010000 3382000 COUNTY LOCAL BUSINESS TAX 16,234 20,112 15,000 15,000 15,628
TOTAL INTERGOVERNMENTAL REVENUE 1,497,702 1,514,817 1,393,350 1,392,900 1,380,339
CHARGES FOR SERVICES
0010000 3412000 ZONING HEARING FEES 74,850 49,225 32,000 32,000 32,960
0010000 3413000 ENVIRON REVW & PRESVT BRD 44,188 38,420 40,000 40,000 41,200
0010000 3413001 LIEN SEARCH FEES 15,555 14,190 15,000 15,000 14,412
0010000 3413002 SPECIAL EVENTS 2,660 2,850 3,320 3,320 3,390
0010000 3414000 MICROFILM SALES 1,623 1,701 1,600 1,315 1,315
0010000 3419010 BLDG & ZON REINSPECT FEES 750 700 500 300 300
0010000 3419030 CERT OF USE/OCCUPANCY 26,250 38,325 26,250 22,000 22,000
0010000 3419040 CODE ENFORCEMENT FINES 97,725 106,149 115,000 115,000 109,844
0010000 3419051 BACKGROUND NOTARY&COPIES 18,761 19,949 16,000 16,000 21,124
0010000 3421010 POLICE SERVICES 47,773 27,565 35,000 35,000 38,360
0010000 3421021 TOWING ADMIN FEE 5,790 3,595 5,000 5,000 5,558
0010000 3421025 SCHL CRSNG GRDS- CTY REIM 24,495 16,630 23,000 26,000 25,000
0010000 3434100 SOLID WASTE CHARGES 16,107 22,052 20,000 23,387 21,512
0010000 3434200 PRIVATE HAULERS PERMIT FEE 570,092 681,942 575,000 575,000 607,289
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 127
ACCT NO. ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
0010000 3445100 PARKING PERMITS 106,401 103,122 100,000 100,000 113,506
0010000 3445200 PARKING METERS FRANCHISE 2,005,710 1,763,899 1,840,000 1,840,000 1,778,925
0010000 3445210 VALET PARKING 92,120 55,850 58,000 19,200 20,000
0010000 3445220 PARKING FUND REVENUE 16,849 52,307 35,000 30,000 36,750
0010000 3445300 PARKING VIOLATIONS 774,693 620,075 767,000 767,000 762,020
0010000 3472620 TENNIS COURT FEES 257,396 367,102 389,000 389,000 450,000
0010000 3472630 RECREATION PROGRAM FEES 112,116 112,678 45,000 45,000 46,658
0010000 3472631 MULTIPURPOSE CNTR-RENTAL 65,174 16,567 19,000 19,000 18,682
0010000 3472632 MULTIPRPOSE CNTR-MEMBERSHIP 11,913 12,614 8,000 11,699 12,500
0010000 3472635 REC FEES/MURRAY PARK POOL 4,877 -5,839 6,000 9,302 6,000
0010000 3472650 S MIAMI PARK SOCCER 37,500 40,000 40,000 40,000 40,000
0010000 3472660 CONCESSION STANDS 220 1,590 3,000 3,000 3,000
TOTAL CHARGES FOR SERVICES 4,431,588 4,163,258 4,217,670 4,182,523 4,232,306
FINES AND FORFEITS
0010000 3511200 METRO COURT FINES 53,063 59,727 60,000 60,000 58,421
0010000 3511210 RED LIGHT CAMERAS 156,067 307,974 480,000 400,000 480,000
0010000 3540000 VIOLATIONS LOCAL ORDINANCES 39,387 38,983 45,000 45,000 49,616
0010000 3541000 BURGLAR ALARM FINES 47,326 32,386 30,000 30,000 33,685
0010000 3541050 ALARM REGISTRATION CHG 43,458 35,800 30,000 30,000 29,682
TOTAL FINES AND FORFEITS 339,301 474,870 645,000 565,000 651,404
MISCELLANEOUS REVENUES
0010000 3612000 INTEREST INCOME 93,172 113,508 93,000 93,000 95,790
0010000 3621100 PARKING GARAGE RENT 89,850 83,213 75,996 75,996 72,625
0010000 3622000 FASCELL PARK 23,021 26,833 25,000 25,000 25,000
0010000 3623000 BUS BENCH ADS 14,760 14,685 16,920 16,920 16,939
0010000 3625000 RENT C.A.A. 22,000 22,000 27,500 22,000 26,227
0010000 3627500 SOUTH MIAMI MIDDLE SCHOOL 21,075 21,328 21,000 21,818 21,168
0010000 3629000 PALMER PARK RENTALS 23,965 22,539 25,000 25,000 26,212
0010000 3669000 HOSPITAL LANDSCAPE REVENU 8,920 7,264 5,875 5,875 4,754
0010000 3669100 DONATION 29,480 42,860 0 17,349 0
0010000 3695000 REIMB WORKERS COMP. 24,531 24,832 0 3,891 0
0010000 3695400 REIMBT-PUB WORKS LABOR 16,312 7,985 0 10,268 0
0010000 3697000 GAIN/LOSS ON ASSET SALE 22,635 9,144 0 6,808 0
0010000 3699201 MISC. OTHERS 17,884 55,681 15,000 66,319 15,300
0010000 3699225 SUNSET DR MTCE-FDOT REIMB 3,980 3,980 3,952 3,952 3,980
0010000 3699250 INSURANCE CLAIMS RECOVERY 20,903 29,337 0 21,192 0
0010000 3699501 SECTION 185 STATE CONTRIB 103,295 102,030 100,000 100,000 106,000
TOTAL MISCELLANEOUS REVENUES 535,783 587,219 409,243 515,388 413,996
TOTAL GENERAL FUND 17,860,510 18,036,625 18,499,689 18,877,519 18,931,643
0010000 3811000 CONTRIB FROM OTHER FUNDS 25,000 25,000 25,000 25,000 25,000
0010000 3811500 TRANSFER WATER/SEWER FUND 250,000 250,000 150,000 150,000 150,000
0010000 3811700 TRANSFER FROM CRA 159,465 109,465 109,465 109,465 110,965
TOTAL OTHER FINANCIAL SOURCES 434,465 384,465 284,465 284,465 285,965
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 128
REVENUE PROJECTION RATIONALE
AD VALOREM TAXES
311.1000 Ad Valorem Taxes Current - Ad Valorem or property taxes are authorized by Chapter
166, Florida Statutes. The Florida Constitution limits local governments to a maximum of 10 mills
of Ad Valorem taxation. The amount of revenue is based on the tax rate multiplied by the
assessed value of the City, which is provided by the County Property Appraisal Department. The
amount is then budgeted at 95% of its gross value to allow for prompt payment discounts and
other adjustments in accordance with Florida Statutes.
The Miami-Dade County Property Appraiser certified the Taxable Value within the City of South
Miami at $ 1,918,166,785. This valuation represents a 7.0% increase from the FY 2017-18 level of
$1,793,210,812. The estimated revenue amount is calculated using the adopted City tax rate of
4.3000.
311.2000 Ad Valorem Delinquent - This revenue source is derived by those taxpayers who do not
pay their taxes by March 31 of any given year. On average the total revenue received in this
category is minimal when compared to the total Ad Valorem taxes collected.
Below is a provided schedule related to when property taxes are due by the property owners:
− Tax payers receive a 4% discount for Ad Valorem payments received by November 30
− December 31st is 3%
− January 31st is 2%
− February 28th 1%
− Taxes become delinquent if not paid by March 31st
− The tax sale commences on or before June 1st
The City normally receives two distributions of Ad Valorem Tax Revenues in November and two
distributions in December and then after monthly. After the tax certificate sale is completed in
June and that distribution is made in approximately July, very little Ad Valorem revenue is
collected until main tax season commences again in November.
0
2,000,000
4,000,000
6,000,000
8,000,000
AD VALOREM TAXES
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 129
UTILITY TAXES
314.1000 Utility Tax-Electric - Section 166.231(1) (A), Florida Statutes, authorizes a city to collect
Public Service or Utility Taxes. The City previously established by Ordinance 21-85-1238 utility
taxes in the amount of 10% on payments received by the seller of electricity. The City enacted an
Ordinance, which mirrored the County’s utility tax levies of 10%.
314.9000 Utility Tax-Water - Section 166.231(1) (A), Florida Statutes, authorizes a City to collect
Public Service or Utility Taxes. The City has established by Ordinance 21-85-1238 utility taxes in
the amount of 10% on payments received by the seller of water.
0
500,000
1,000,000
1,500,000
UTILITY TAX - ELECTRIC
0
50,000
100,000
150,000
200,000
250,000
UTILITY TAX - WATER
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 130
314.4000 Utility Tax-Gas - Section 166.231(1) (A), Florida Statutes, authorizes a City to collect
Public Service or Utility Taxes. The City has established by Ordinance 21-85-1238 utility taxes in
the amount of 10% on payments received by the seller of gas.
COMMUNICATION TAXES
315.0000 Communication Services Tax - Utility taxes and franchise fees on communication
services, including telephone service and cable television. It is important to note, the tax is
applied only to land based telephone lines and as people continue eliminating these landlines and
using portable phones as their primary form of communication, revenues from this tax will
continue to diminish. These taxes are collected and distributed by the State of Florida.
0
10,000
20,000
30,000
40,000
50,000
60,000
UTILITY TAX - GAS
0
200,000
400,000
600,000
800,000
UNIFIED COMMUNICATIONS SERVICE TAX
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 131
LICENSES AND PERMITS
316.1000 Local Business Tax Receipts - Pursuant to Chapter 205, Florida Statutes, counties and
municipalities are authorized to levy a local business tax, formerly called an occupational license
tax, which was first authorized in Florida in 1869. As part of the levy, each local government
establishes categories of professions, occupations, and businesses, and then imposes a tax on
each designated category. Revenues in this category are generated by the annual renewal of
local business tax receipts.
316.2000 Local Business Tax Receipts-New - Pursuant to Chapter 205, Florida Statutes, counties
and municipalities are authorized to levy a local business tax, formerly called occupational license
taxes, which was first authorized in Florida in 1869. As part of the levy, each local government
establishes categories of professions, occupations, and businesses, and then imposes a tax on
each designated category. The fee paid by new businesses in order to obtain a local business tax
receipt generates revenues in this category.
316.2100 Business Tax Transfer – Revenues generated from businesses moving from location to
another within the City boundaries.
316.3000 Lobbyist Registration Fee - Revenues in this category are generated by the registration
fees that must be paid by lobbyists. The current cost per registration fee is $500
FRANCHISE FEES
322.1000 Building Permits - Permits must be issued to any individual or business who performs
construction work within the corporate limits of the City. These permits are issued for
construction, such as plumbing, electrical, structural, mechanical, etc. City Ordinance sets the
fees.
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
BUILDING PERMITS
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 132
As per Florida Statute 553.80, the City may provide a schedule of reasonable fees, for enforcing
the Florida Building Code. These fees, and any fines or investment earnings related to the fees,
shall be used solely for carrying out the local government’s responsibilities in enforcing the
Florida Building Code. When providing a schedule of reasonable fees, the total estimated annual
revenue derived from fees, and the fines and investment earnings related to the fees, may not
exceed the total estimated annual costs of allowable activities, taking into account direct and
reasonable indirect costs. Any unexpended balances shall be carried forward to future years for
allowable activities or shall be refunded at the discretion of the local government.
The City uses two different methods to calculate direct and reasonable indirect expenses for
carrying out the City’s responsibilities in enforcing the Florida Building Code. First method is to
apply 3%, which is the City’s Building Department’s full-time personnel percentage, to the overall
FY budget, excluding the Building Department’s estimated expenses, which are considered a
direct expense, and adding those two amounts to determine the actual amount to enforce the
Florida Building Code for that particular fiscal year.
The second method is taking into account the departments which are involved in helping the
Building Department in enforcing the Florida Building Code (City Clerk, City Manager, Finance,
Human Resources, etc.), eleven departments and divisions and applying 1/12 (8.3%) to the overall
expenses of the eleven Department/Divisions in addition to the Building Department, which is
considered a direct expense.
Under both methods, the City expects expenses to exceed the estimated revenues for FY 2019;
hence no surplus amount is available to carry-forward or refund.
Lastly, the Building Department represents 3% of the City’s overall proposed budgeted expenses
for FY 2018 -2019, which is in-line with the reasonable indirect expenses being calculated to
enforce the Florida Building Code as provided in FS. 553.80.
323.1000 Franchise Fee-Electric - A city may charge electric companies for the use of its rights-of-
way per Florida Statutes 166.021 and 337.401. The City of South Miami currently has a franchise
agreement with FPL.
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
ELECTRICITY FRANCHISE FEE
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 133
323.4000 Franchise Fee-Gas - A city may charge gas companies for the use of its rights-of -way
per Florida Statutes 166.021 and 337.401. It is standard practice to enact a 6% fee on gross
revenues. The amount projected is based on historical collections.
329.1000 Penalties on Local Business Tax Receipts - Revenues in this category are generated by
the collection of late fees on Local Business Tax Receipts.
329.3000 Garage Sales Permit - Revenues in this item are generated when a resident of the City
pays the required fee for a garage sale permit.
INTERGOVERNMENTAL REVENUE
335.1012 Municipal Revenue Sharing - The Florida Revenue Sharing Act of 1972, codified as Part
II of Chapter 218, Florida Statutes, was an attempt by the Florida Legislature to ensure a
minimum level of revenue parity across municipalities and counties. Provisions in the enacting
legislation created separate revenue sharing trust funds for municipalities and counties. The
current Municipal Revenue Sharing Trust Fund includes three sources for municipalities: 1.3409
percent of net sales and use tax collections, the state-levied one-cent municipal gas tax
collections, and 12.5 percent of the state alternative fuel user decal fee collections. The amount
budgeted is based on actual collections in the current fiscal year and the current state of the
economy.
335.1015 Beverage License - Various alcoholic beverage license taxes are levied on
manufacturers, distributors, vendors, and sales agents of alcoholic beverages in Florida. The tax
is administered, collected, enforced, and distributed back to the local governments by the
Division of Alcoholic Beverages and Tobacco within the Florida Department of Business and
Professional Regulation. Proceeds from the license tax fees are deposited into the Alcoholic
Beverage and Tobacco Trust Fund, which is subject to the 7.3-percent general revenue service
charge. From the alcoholic beverage license tax proceeds collected within an incorporated
municipality, 38 percent is returned to the appropriate municipality.
300,000
320,000
340,000
360,000
380,000
400,000
420,000
440,000
MUNICIPAL REVENUE SHARING
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 134
335.1018 Half-Cent Sales Tax - Authorized in 1982, the program generates the largest amount of
revenue for local governments among the state-shared revenue sources currently authorized by
the Legislature. It distributes a portion of state sales tax revenue via three separate distributions
to eligible county or municipal governments. This revenue source represents one-half of the
revenue generated by the additional 1% sales tax, which is distributed to counties, and cities
based on a per capita formula. The amount budgeted is based on actual collections for the
current fiscal year which is provided by the State.
312.1000 Local Option Gas Tax - This tax is levied at the rate of 6 cents per gallon on motor fuel.
It is collected by the Florida Department of Revenue and remitted monthly to counties and cities
throughout the state. The amount budgeted is based on actual collections for the current fiscal
year which is provided by the State.
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
LOCAL GOVERNMENT HALF-CENT SALES TAX
0
50,000
100,000
150,000
200,000
250,000
LOCAL OPTION FUEL TAX
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 135
COUNTY REVENUE
338.2000 Share of Local Business Tax - All businesses in the City must pay a County Business Tax
in addition to the City’s Business Tax to operate a business within the County’s corporate limits. A
portion of the County’s similarly levied tax revenues are remitted to the City.
GENERAL CHARGES
341.2000 Zoning Hearing Fees - Revenues for this item are generated by administrative fees for
Variances, Special Use/Special Exceptions, LDC Text amendments, Comprehensive Plan
amendments, PUD/Minor changes, Waiver of Plat and Plat applications.
341.3000 Environmental Review and Preservation Board Fee - Revenue generated by Planning
and Zoning Department's ERPB Hearing fees, banners over public streets, outdoor dining/seating
permits, signs, tree removal permits. Also including in this category are closing of public rights-of-
way, waiver of right-of-way improvements, zoning/land use verification letter, site plan review
and inspections, appeal of ERPB decision, temporary storage units (POD) and pole banners.
341.3001 Lien Search Fees – Fees collected for lien search requests to the City.
341.3002 Special Events – Revenue for special events application fees.
341.4000 Microfilm Sales - Request for microfilm research and microfilm copies from the
Planning Department.
341.9010 Building and Zoning Re-inspection Fees – A fee is charged for re-inspections in every
area where permits are required. Re-inspection is defined as any trip made in addition to those
specifically named on the Building Permit job card or any trip made as the result of condemned or
disapproved work, calling for inspections prior to the work being ready for inspection and
additional trips made because access to structure isn't provided.
341.9030 Certificate of Occupancy - Revenues generated by approval of new construction.
341.9040 Code Enforcement Fines - Revenues in this category are generated when the owner of
a property within the corporate limits of the City violates a City code.
341.9051 Background Notary and Copies – Fees collected for Background checks, notary services
and copies.
PUBLIC SAFETY
342.1010 Police Services Agreement - This amount represents the amount to be paid by
residents and business for off-duty police. The amount represents the cost of the City providing
officers pursuant to off-duty arrangements.
342.1021 Towing Admin. Fee - The person or towing firm shall pay a fine of $500 after the
second documented police response.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 136
342.1025 School Crossing Guards – The City collects from the county shared revenues based on
the traffic and parking citation revenues using a per capita formula. The School Crossing Guard
program is required by the State.
PHYSICAL CHARGES
343.4100 Solid Waste Charges – Revenues provided by the County for Solid Waste charges.
343.4150 County Solid Waste Surcharge - Revenues provided by the County for Solid Waste
charges.
343.4200 Haulers Permit Fees - Revenue generated by franchise fees from private haulers
(garbage collection) operating within the City limits.
PARKING REVENUE
344.5100 Permits - Revenue generated by the sales of monthly parking permits.
344.5200 Meter Franchise Fees - Revenue generated from the rental of metered parking spaces.
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
PARKING FRANCHISE FEE
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 137
344.5210 Valet Parking – Companies which operate a valet parking with the City are required to
pay a fee and the cost of any meter parking spaces which are needed to conduct their activities.
The cost is $25.00 per space per day.
344.5220 Parking Fund Revenue - An annual fee of one thousand dollars ($1,000.00), per space,
which shall increase five (5) percent annually, shall be paid into the Parking Fund for all on-street
parking spaces which are credited or counted toward required parking for new structures, or a
change in use that increases the minimum number of off-street spaces required after the date of
January 2, 2008. This line item excludes the businesses in the Hometown District, which are
accounted for in the Hometown District Improvement Trust Fund.
344.5300 Parking Violations – The City of South Miami Parking Division enforces parking
violations, especially when customers are parked at a City parking space which is not paid.
344.5400 Parking Meter Cash Key – Within the City, individuals are able to purchase a parking
key which allows them to park in a metered space, pay for time without using any coins. With the
installation of the new Centralized Parking System, the City eliminated the need for the Parking
Meter Cash Keys, hence no longer provides revenue to the City.
RECREATION FEES
347.2620 Tennis Court Fees – The City brought the tennis program in-house in an effort to
provide better tennis programs on better maintained courts. The anticipated net revenue for
operating the program in-house is approximately $50,000, an increase of over 100% when
compared to the amount of revenue generated when the Tennis program was outsourced.
347.2630 Recreation Fees - Registration fees for after school programs, summer, and spring and
one day camps. Also, included in this category is revenue from sports such as basketball, t-ball,
and track and travel baseball.
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
PARKING VIOLATIONS
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 138
347.2631 Multipurpose Center-Rental – Rental fees from the Community Center
347.2632 Multipurpose Center-Membership - Fitness Center membership and Boot Camp fees.
347.2650 S. Miami Park-Rental – Revenues generated from rental fees associated with the South
Miami Park, including the soccer program franchise fee.
347.2660 Concession Sales - Vending machine revenue. Percentage of collection from vendors at
concession stands.
FINES AND FORFEITURES
351.1200 Metro Court Fines - The City receives a portion of the revenues resulting from traffic
enforcement activities located within the City’s boundaries. The revenue projection is based on
current actual revenues received for traffic enforcement for the period.
351.1210 Red Light Cameras – The City receives a portion of the revenues resulting from the Red-
Light Cameras located within the City’s boundaries.
354.1000 Burglar Alarm Fines - Revenues generated when the Police Department responds to
false alarm calls. While there is no charge for the first false alarm, there is a charge of $50 for the
second false alarm, $100 for the third, $150 for the fourth, $200 for the fifth, and sixth or more
false alarms the fee is $200 per occurrence.
354.1050 Alarm Registration Fees - Revenues are generated by permits paid by residential ($50
one-time) and business ($100 annually) users for registering alarm systems.
INTEREST INCOME
361.2000 Interest Income - Investment practices are maintained to allow for 100% of available
funds to be invested at all times. Determining factors in forecasting revenue for this line item are
the anticipated interest rate and pooled dollars available for investment.
361.4000 Dividends Income – The City’s Investment Policy allows for 100% of available funds to
be invested at all times. Determining factors in forecasting revenue for this line item are the
anticipated interest rate and pooled dollars available for investment.
RENTAL
362.1100 RENT-Parking Garage – As part of the Municipal Parking Garage Operators Agreement,
MRP Properties the operator of the Municipal Garage, is required to pay the City a monthly
payment of $6,333 and 12.5% of certain revenue sources which combined exceed $150,000 on a
yearly basis.
362.2000 RENT-Dante Fascell Park - Revenue generated by park rentals at this park.
362.3000 Bus Bench Ads – The City has certain bus benches throughout the City, which allow for
advertising. Revenues for the space are collected within this account.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 139
362.5000 RENT- CAA - Revenue generated by an agreement with Miami-Dade County Community
Action Agency during the fiscal year
362.7500 RENT-South Miami Middle School - Revenue generated by an agreement with South
Miami Middle School for the usage of fields during the school year.
362.9000 RENT-Palmer Park - Revenues in this category are generated by field rentals as well as
all sports revenues from this park.
CONTRIBUTIONS, REIMBURSEMENT and MISCELLANEOUS REVENUE
366.9000 Hospital Landscape - As per agreement entered June 13, 1985 between the City of
South Miami and the South Miami Hospital Foundation, Inc., where the Hospital Foundation shall
contribute to the City $150,000.00 per year. This revenue has been reclassified to the Debt
Service Fund as per Ordinance 11-01-1742, which provides that the $150,000 annual revenue to
be used to pay for the Multipurpose Center or Community Center bond. This amount represents
the remainder of the $150,000 applied to Debt Service.
366.9100 Donations – Parks – Throughout the year, the City of South Miami Parks Department
obtains donations to help fund or subsidize certain programs.
366.9300 MRP Payments – As part of the Municipal Operation Agreement with MRP Properties,
MRP is responsible to pay for their respective share of the cost involved in the construction of the
City’s Public Parking Garage. The City receives payments from MRP, as per the agreement, a
period of days before the City is responsible for the payment of the bond debt. The payments
related to this revenue account have been reallocated to the Debt Service Fund.
369.9201 Miscellaneous Revenues - Any other revenues not otherwise classified.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 140
OTHER FINANCING SOURCES
381.1000 Contribution from Other Funds –Below is a breakdown of the estimated transfer
amount.
The Hometown District Improvement Fund will continue contribute to the City’s General Fund to
help fund a portion of the City’s Debt and maintenance for the new multi-space parking meters.
SPECIAL REVENUE FUND AMOUNT
HOMETOWN DISTRICT IMPROVEMENT FUND 25,000
TOTAL TRANSFER TO GENERAL FUND $25,000
381.1500 Transfer from Stormwater Fund – The City General Fund pays for many indirect
expenses, which are related to the City’s Stormwater Fund. The transfer from Stormwater Fund
to General Fund is required to help offset some of those costs.
381.1700 Transfer from CRA Trust Fund – The Transfer from the CRA to the General Fund help
cover the following costs:
Postage and Printing for CRA mail-outs 1,910
CRA Vehicle Fuel Expense 800
CRA Vehicle Insurance Expense 500
Procurement Division 1,850
PD Clothing Allowance 400
Police Vehicle Fuel Expense 1,333
CRA Deputy Clerk (Secretary) Expenses 7,096
Finance for Collections 4,490
Planning Department Land-Use Amend Processing 3,800
GIS 7,945
Human Resource Services 3,050
City Attorney Contract 10% 26,291
City Community Pool 50,000
Special Event Support – Elves Parade 1,500
TOTAL 110,965
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 141
DEPARTMENTAL EXPENSE RATIONALE
The Departmental budgets project expenses in various accounts, which are displayed in three
sections. Please find below some policy direction and the definitions for the three sections and
the expense accounts for better understanding of the Departmental budgets.
PERSONNEL SERVICES
The personnel services section of the budget projects expenses and establishes applicable policies
for salaries, wages, and related employee benefits, whether on a full-time, part-time, temporary,
or seasonal basis. Employee benefits include employer contributions to a retirement system,
social security, insurance, sick leave, and similar direct benefits as well as other costs such as
Other Post-Employment Benefits (OPEB) expense accrual, Worker’s Compensation and
Unemployment Compensation Insurance.
WAGE AND SALARY PLAN ADJUSTMENTS POLICY
Wages and salaries of all positions authorized in the Charter including its Officers, and all
administrative employees will be funded within the adopted budget, provided however, that
should any Charter Officer or employee not eligible to receive such adjustment in the current
year, the adjustment shall accrue from year to year until such time as it the Charter Officer or
employee becomes eligible. The City will provide all such individuals an appropriate and
competitive salary, healthcare, and a retirement program. To ensure that our Charter Officers
and employees do not experience a reduction in buying power caused by increases in the cost of
living each year, on October 1 of each Fiscal Year, the new budget shall provide include a Cost of
Living Adjustment (COLA) based on the annual average Consumer Price Index (CPI) for the Miami-
Ft. Lauderdale area of the preceding year which shall be reflected as a salary adjustment. Where
applicable, all adjustments will be within the pay range and at time intervals commensurate with
the City’s wage and salary plan as approved or revised by the City Manager.
Employees covered by a Collective Bargaining Unit will only receive the COLA if their Collective
Bargaining Agreement includes this benefit.
Charter Officers shall receive the full range of benefits, adjustments, and programs as described
in this policy, except for Charter Officers who receive compensation through approved invoices
as required by agreement with the City; provided, pursuant to applicable provisions in the City
Charter, a separate ordinance must first be enacted for elected Charter Officers.
Cost of Living
Upon budget, and each year thereafter, applicable Officers, and all administrative employees
shall receive cost of living salary adjustments based on the Consumer Price Index - All Urban
Consumers 12-Month Percent Change for the Miami-Ft. Lauderdale FL area (CPI), (computed as
the aggregate or prorated amount depending on the individuals date of employment, of the last
4-years of COLA, 12-month average change percentage) which shall have the effect of increasing
the pay for each individual to ensure individuals do not lose earnings to inflation.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 142
Effective October 1, 2016, and each year thereafter, applicable individuals shall receive a cost of
living increase, based on the Consumer Price Index - All Urban Consumers 12-Month Percent
Change for the Miami-Ft. Lauderdale FL area (CPI) which shall have the effect of increasing the
pay for each employee, unless the CPI is zero or is negative, which shall then have no
decreasing effect on the employee’s pay. The COLA increase salary adjustments shall not
exceed 3 percent in any year.
The projected index for the current year is:
(Annual Average CPI 2017) October 1, 2018 – September 30, 2019 = 2.8%
OPERATING EXPENDITURE/EXPENSES
Includes expenditures for goods and services, which primarily benefit the current year, and are
not defined as personal services or capital outlays.
CAPITAL OUTLAY
Outlays for the acquisition of or addition to fixed assets.
CAPITAL IMPROVEMENT PROGRAM (CIP) FUND
For CIP projects specifically authorized for funding by the City Commission, the City Manager, in
his discretion, is hereby specifically authorized to pay from the contingency line item within the
Capital Improvement Program Fund for labor, materials and other goods and/or services of any
kind or nature, that are critical to the completion of any authorized capital improvement project,
which, in the opinion of the City Manager, are necessary for the proper and complete execution
of the project and could not have been reasonably foreseen by the contractor.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 143
DEFINITIONS FOR EXPENSES
11 EXECUTIVE SALARIES
Salaries for Elected Officials. This does not
include the City Manager, City Attorney, and
City Clerk.
12 REGULAR SALARIES AND WAGES
Employees who are or will be members of a
retirement system as a condition of
employment. Includes all full-time and part-
time employees who make up the regular
work force.
13 OTHER SALARIES AND WAGES
Employees who are not or will not be
members of a retirement system as a
condition of their employment. Includes all
full-time and part-time employees who are
not part of the regular work force, due to the
temporary nature of their employment.
14 OVERTIME
Payments in addition to regular salaries and
wages for services performed in excess of
the regular work hours as stated by the
Federal Government.
15 SPECIAL PAY
Incentive pay, hazard pay, and extra duty
pay for law enforcement officers.
21 F.I.C.A TAX
Social Security matching/Medicare
matching.
22 RETIREMENT CONTRIBUTIONS
Amounts contributed to a retirement fund.
23 LIFE AND HEALTH INSURANCE
Includes life and health insurance premiums
and benefits paid for employees.
24 WORKERS’ COMPENSATION
Premiums and benefits paid for Workers’
Compensation insurance.
25 UNEMPLOYMENT COMPENSATION
Amounts contributed to the unemployment
compensation fund.
31 PROFESSIONAL SERVICES
Legal, medical, dental, engineering,
architectural, appraisal, and other services
procured by the local unit as independent
professional assistance. Includes such
financial services as bond rating, etc., where
the service received is not directly involved
with accounting and/or auditing. Includes
fees paid for competency and/or psychiatric
evaluations and court appointed attorneys.
32 ACCOUNTING AND AUDITING
Generally, includes all services received from
independent certified public accountants.
34 OTHER CONTRACTUAL
Custodial, janitorial, Crossing Guard and
other services procured independently by
contract or agreement with persons, firms,
corporations or other governmental units.
35 INVESTIGATIONS
Cost incurred for confidential matters
handled pursuant to criminal investigations.
36 PENSION BENEFITS
Benefits paid to participants in the pension
program.
40 TRAVEL AND PER DIEM
This includes the costs of public
transportation, motor pool charges, meals,
reimbursements for use of private vehicles,
per diem, and incidental travel expenses.
41 COMM. AND FREIGHT SERVICES
Telephone, cellular telephone, telegraph, or
other communications as well as freight and
express charges, drayage, postage, and
messenger services.
43 UTILITY SERVICES
Electricity, gas, water, waste disposal, and
other public utility services.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 144
44 RENTALS AND LEASES
Amounts paid for the lease or rent of land,
buildings, or equipment. This would also
include the leasing of vehicles.
45 INSURANCE
Includes all insurance carried for the
protection of the local government such as
fire, theft, casualty, general and professional
liability, auto coverage, surety bonds, etc.
46 REPAIR AND MAINTENANCE
The costs incurred for the repair and
maintenance of buildings and equipment,
including all maintenance and service
contracts. Does not include custodial or
janitorial services, which are recorded under
sub-object 34.
47 PRINTING AND BINDING
Cost of printing, binding, and other
reproduction services, which are contracted
for or purchased from outside vendors.
Also, include charges for printing, etc., which
is performed by an in-house print shop.
48 PROMOTIONAL ACTIVITIES
Includes any type of promotional advertising
for the City.
49 OTHER CHARGES AND OBLIGATIONS
Includes current charges and obligations not
otherwise classified.
51 OFFICE SUPPLIES
This object includes materials and supplies
such as stationery, preprinted forms, paper,
charts, and maps.
52 OPERATING SUPPLIES
All types of supplies consumed in the
conduct of operations. This category may
include food, fuel, lubricants, chemicals,
laboratory supplies, household items,
institutional supplies, computer software,
uniforms and other clothing. Also includes
recording tapes and transcript production
supplies. Does not include materials and
supplies unique to construction or repair of
roads and bridges.
53 ROAD MATERIALS - SUPPLIES
Those materials and supplies used
exclusively in the repair and reconstruction
of roads and bridges.
54 SUBSCRIPTIONS AND MEMBERSHIPS
Includes books, or sets of books if purchased
by set, and not purchases for use by libraries,
educational institutions, and other
institutions where books and publications
constitute capital outlay. This object also
includes subscriptions, memberships,
professional data costs, and training and
educational costs.
61 LAND
Land acquisition cost, easements and right-
of-way.
62 BUILDINGS
Office buildings, firehouses, garages, jails,
zoos, and parks and recreational buildings.
63 INFRASTRUCTURE
Structures and facilities other than buildings
such as roads, bridges, curbs, gutters, docks,
wharves, fences, landscaping, lighting
systems, parking areas, storm drains, athletic
fields, etc.
64 MACHINERY AND EQUIPMENT
Includes motor vehicles, heavy equipment
transportation, other heavy equipment,
office furniture and equipment, and other
machinery and equipment. Also includes
court recording, duplicating, and transcribing
equipment.
65 CONSTRUCTION IN PROGRESS
Used to account for undistributed work in
progress on construction projects.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 145
66 BOOKS AND PUBLICATIONS
Includes all books, publications, and other
media, regardless of value, when purchased
for use by libraries, educational institutions,
and other institutions or facilities.
71 PRINCIPAL
Principal payments made to new or existing
debt which the City is obligated to pay.
72 INTEREST
Interest payments made to new or existing
debt which the City is obligated to pay.
73 OTHER DEBT SERVICE COSTS
Other debt costs on new or existing debt
which the City is obligated to pay.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 146
GENERAL FUND 5 YEAR PROJECTIONS
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 147
GENERAL FUND 5 YEAR PROJECTIONS
PURPOSE
The Five-Year Forecast was designed as a management tool to provide an enhanced level of
financial planning for the City’s General Fund.
Financial planning expands a government’s awareness of options, potential problems, and
opportunities. The long-term revenue, expenditure, and service implications of continuing or
ending existing programs or adding new programs, services, and debt can be identified. The
financial planning process helps shape decisions and allows necessary and corrective action to be
taken before problems become more severe.
A financial plan is not a forecast of what is certain to happen, but rather a device to highlight
significant issues or problems that must be addressed if goals are to be achieved.
The City of South Miami’s General Fund projections are based upon current projected levels of
service and staffing in the 2017/18 adopted budget.
General Fund
The General Fund is the general operating fund of the City. This fund was established to account
for revenues and expenditures involved in operating general functions of a non-proprietary
nature. Major revenue sources include property, utility and other taxes, franchise fees, licenses
and permits, intergovernmental revenues, fees for services, and charges to special revenue funds
for administrative or specific services. The major operating activities supported by the General
Fund include most traditional tax-supported municipal services such as public safety, parks and
recreation, solid waste, administrative offices, planning services and engineering operations.
REVENUE PROJECTIONS
Projection of revenues and other resources is critical in order to understand the level of funding
available for services and capital acquisitions. Projections for future budget periods help
determine the likelihood that services can be sustained and highlight future financial issues to be
addressed. Preparing revenue projections also enhances a government's understanding of
revenue sensitivity to changes in assumptions and to controllable factors such as changes to tax
rates or fees.
Revenue forecasts for the City of South Miami are based upon trend analysis, reviewing the
previous five-year’s history of actual receipts.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 148
Property Tax Revenue
Property tax revenues are the largest source of revenue for the General Fund representing 35.9%
of the total anticipated General Fund revenues in the 2017/18 adopted budget. The City of South
Miami is basically “built out.” Therefore, the City will not see much increase in taxable values
from major new residential development.
The City’s 2017 taxable values increased by approximately 6% which is reflected in the 2017/18
adopted budget. Due to strong property value growth in each of the past two years, for the
purposes of this forecast analysis, property tax revenue is estimated to increase by approximately
6.8% in 2018/19, followed by annual increase 0.5% lower than the previous year in each of the
fiscal years thereafter.
Building Permits
The City, at this very moment, does not anticipate any major Development projects in the future.
Finance has projected 0% increase for building permits over the course of the next 5-years.
Utility Taxes & Franchise Fees
Franchise fees in the City of South Miami are levied on companies in exchange for the right to
operate franchises for the purpose of maintaining and operating an electrical or gas distribution
system in the City. Utility taxes, or public service taxes, are fees levied on the purchase of electric,
gas, water, oil, or propane within the City. These combined revenue sources account for 17.4% of
total General Fund revenue in fiscal year 2017/18.
Overall, receipts from utility and franchise fees represent the majority of this revenue category.
Unlike sales tax revenue, which has shown some recent growth, these revenues have remained
fairly flat for the last five-years. Revenues from these two sources are forecasted to increase at
rates approximating 1.5% annually for Utility Taxes, and 1% for Franchise Fees throughout the
forecast period.
Zoning Hearing Fees and Environmental Review Preservation Board (ERPB) Fee
Zoning Hearing and ERPB fees are all part of the normal process related to development projects.
Over the past five-years there has been a great amount of variation related to the actual amounts
received. Finance anticipates a modest increase of 3% over the five-year projection period.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 149
Local Option, Fuel and Other Taxes
The revenues in this category include communications taxes and local business taxes which
account for 6.1% of total General Fund revenue. The revenue from the communication services
tax is estimated to provide almost $437,148 in fiscal year 2017/18, a 5% increase from the prior
year. This revenue source has been declining for several years and FY 2017/2018 was the first
increase in years. Communication tax is forecasted to stay flat for FY 2018/19 and the remainder
of the forecast period. Local business tax revenue is estimated to remain constant at
approximately $700,000 for each of the next five-years.
Intergovernmental Revenues
Intergovernmental revenues are budgeted at $1.39 million for fiscal year 2017/18 which accounts
for approximately 17.4% of total General Fund revenues. Some of the major revenues included in
this category are half-cent sales tax and state revenue sharing. Half-cent sales tax and state
revenue sharing projections have shown improvement from the period of the economic
downturn, the growth factor for future years is estimated annually at 2.5% and 2% respectively.
All other revenues in this category are projected to remain fairly flat throughout the forecast
period.
Parking Fund Revenue
This revenue line item relates to the Off-Street annual supplemental parking that is required to be
paid by businesses which do not have the required number of parking spaces on premise. In FY
2018/19 the total amount required to be collect is $39,051 and this amount is increased annually
by 5%, as per Ordinance.
Tennis Court Fees
The City in the middle of the 2015/16 Fiscal Year decided to begin operating the tennis program
in-house. Fiscal Year 2016/17 was the first ull year of the program. The five-year actual results
are tainted because of this recent change. Finance does not expect any major changes to the
program, as it was implemented in the first year. Finance has determined a 0% change over the
course of the 5-year projection.
Red Light Cameras
The City began its red light camera program in FY 2015/16. In fiscal year 2016/17 the City
operated a total of three red light cameras. Beginning in fiscal year 2017/18, the City of South
Miami installed an additional red light camera. The City does not expect any new red light
cameras moving forward due to the lack of assistance Miami-Dade County has provided the City.
Since there are no new cameras expected, the City expects $400,000 in fiscal year 2018/19 and
has 0% increase over the rest of the 5-year projection.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 150
Other Revenue Sources
All other significant revenue sources, excluded from the above, are forecasted individually on a
line item basis based upon 5-year historical revenue trends.
Other Financial Sources
Finance has maintained each of funds that are transferred from a fund to the General Fund
maintain the same amount; Finance does not anticipate any new increases or decreases within
the next five-years related to interfund transfers.
EXPENDITURE PROJECTIONS
Assumptions for expenditure projections should be consistent with related revenue and program
performance assumptions. A review of expenditure projections for individual programs,
particularly those with significant unexpected increases or decreases, is critical.
The expenditure projections are presented for each Department, and projections assume all
current programs continue into future fiscal years.
Salary and Benefits
Salary and benefit costs approximate 65.5% of all General Fund expenditures, at $86.1 million.
Salary projections are forecasted for budget recommended 2017/18 full-time equivalent
positions only. All projected increases reflect contractual obligations under the current union
contracts.
Medical insurance costs for General Fund employees are approximately $10.3 million of the
City’s total adopted 2017/18 General Fund operating budget. Medical insurance costs for the City
are projected to increase approximately 5% per year through the forecast period.
Pension costs for General Fund employees are approximately $8.3 million of the City’s total
General Fund expenditures. Pension costs are estimated at approximately 15% of covered payroll
in fiscal year 2017/18. Forecast estimates include an increase of 2.5% to incorporate the growth
in wages.
Operating Expenditures
Operating expenditures include numerous costs including basic operating supplies, travel,
training, etc. Significant expenditures in the operating category include utility costs for public
facilities such as City Hall, the Municipal Services Building, and recreational facilities, and street
lighting; and property and liability insurance for General Fund operations. These costs as a whole
represent approximately 16% of the total General Fund expenditures. Operating expenditures
are modestly forecasted to increase by 2.5% annually in each of the next five-years.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 151
Transfer to Debt Service Costs
Transfers to Debt service costs are based on the long-term debt amortization schedules that are
adopted at the time that the debt is acquired and the amount of monies received based on past
agreements. Debt service costs are forecasted to remain relatively stable throughout the five-
year period, and do not reflect any major new bond commitments during this period.
Transfers to the Capital Improvement Fund
Transfers to the Capital Improvement Fund are forecasted as budgeted in the adopted 5-year
Capital Improvement Plan.
Forecast Summary Analysis
This forecast does not factor in the impacts of any extraordinary issues during the forecast period.
In summary, the projection of revenues and current service level expenditures presents
approximately a $1.6 million deficit for fiscal year 2017/18. This, as well as future deficits,
illustrates that the increasing costs of services will be hard to maintain with slow revenue growth
as projected.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 152
GENERAL FUND 5 YEAR FORECAST
FY 2018-2019
DEPT
NO
ACCOUNT
CLASSIFICATION
CM RECOM
FY 18/19
PROJECTED
FY 19/20
PROJECTED
FY 20/21
PROJECTED
FY 21/22
PROJECTED
FY 22/23
BEGINNING FUND BALANCE 5,559,098 3,687,833 1,384,454 -477,036 -1,710,363
TAXES 10,090,597 10,572,599 11,045,800 11,505,211 11,945,739
FRANCHISE FEES 2,163,003 2,175,883 2,188,891 2,202,030 2,215,301
INTERGOV REVENUE 1,380,339 1,412,312 1,445,081 1,478,663 1,513,078
CHARGES FOR SERVICES 4,232,306 4,210,451 4,200,561 4,203,699 4,221,248
FINES AND FORFEITURES 651,404 658,779 667,228 676,866 687,821
MISCELLANEOUS REVENUES 413,996 421,056 423,481 426,610 430,523
TOTAL 18,931,643 19,451,080 19,971,043 20,493,080 21,013,710
OTHER FINANCIAL SOURCES 285,965 285,965 285,965 284,465 285,965
DEPARTMENTS
1100 CITY COMMISSION 136,338 139,746 143,240 146,821 150,492
1200 CITY CLERK 446,155 457,309 468,742 480,460 492,472
1500 CITY ATTORNEY 507,552 520,241 533,247 546,578 560,242
1310 CITY MANAGER 882,959 905,033 927,659 950,850 974,622
1410 FINANCE DEPARTMENT 1,253,084 1,284,411 1,316,521 1,349,434 1,383,170
1340 INFORM. TECH. DIVISION 453,122 464,450 476,061 487,963 500,162
1320 PROCUREMENT DIVISION 244,069 250,171 256,425 262,836 269,407
1330 PERSONNEL DIVISION 808,475 828,687 849,404 870,639 892,405
1610 BUILDING DEPARTMENT 531,996 545,296 558,928 572,902 587,224
1620 PLANNING DEPARTMENT 626,404 642,064 658,116 674,569 691,433
1640 CODE ENFORCEMENT 373,918 383,266 392,848 402,669 412,736
1770 PW-OFFICE OF DIRECTOR 204,923 210,046 215,297 220,680 226,197
1710 PW-BLDG. MAINT. 486,801 498,971 511,445 524,231 537,337
1720 PW-SOLID WASTE 1,480,304 1,517,312 1,555,244 1,594,125 1,633,979
1730 PW-STREETS MAINT. 698,423 715,884 733,781 752,125 770,928
1760 PW-MOTOR POOL 583,288 597,870 612,817 628,137 643,841
1790 PW-ENG. & CONSTR. 206,680 211,847 217,143 222,572 228,136
1910 POLICE 6,669,438 6,836,174 7,007,078 7,182,255 7,361,812
2000 PARKS & RECREATION 730,590 748,855 767,576 786,766 806,435
2010 TENNIS 399,406 409,391 419,626 430,117 440,869
2020 COMMUNITY CENTER 706,168 723,822 741,918 760,466 779,477
1750 LANDSCAPE MAINT. 538,113 551,566 565,355 579,489 593,976
2030 COMMUNITY POOL 143,130 146,708 150,376 154,135 157,989
2100 NON-DEPARTMENTAL 106,000 109,031 112,150 115,357 118,656
TOTAL 19,217,336 19,698,151 20,190,997 20,696,176 21,213,995
OPERATING NET DIFFERENCE 272 38,894 66,011 81,369 85,680
2100 NON-DEPARTMENT TRANSFER 1,871,537 2,342,274 1,927,501 1,314,697 975,209
ENDING FUND BALANCE $3,687,833 1,384,454 -477,036 -1,710,363 -2,599,892
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 153
GENERAL FUND 5 YEAR PROJECTED REVENUES
FY 2018-2019
ACCT NO. ACCOUNT CLASSIFICATION
CM RECOM
FY 18/19
PROJECTED
FY 19/20
PROJECTED
FY 20/21
PROJECTED
FY 21/22
PROJECTED
FY 22/23
TAXES
0010000 3111000 AD VALOREM TAXES 7,096,822 7,545,326 7,984,447 8,409,203 8,814,508
0010000 3112000 AD VALOREM DELINQUENT 32,040 34,059 36,034 37,944 39,765
0010000 3112100 INTEREST 544 592 644 700 762
0010000 3121000 LOCAL OPTION TAXES 192,243 199,239 206,489 214,003 221,790
0010000 3141000 UTILITY TAX-ELECTRIC 1,370,250 1,390,804 1,411,666 1,432,841 1,454,333
0010000 3144000 UTILITY TAX - GAS 50,750 51,511 52,284 53,068 53,864
0010000 3149000 UTILITY TAX - OTHER 208,075 211,196 214,364 217,580 220,843
0010000 3150000 UNIFIED COMM SERVICES TAX 442,373 442,373 442,373 442,373 442,373
0010000 3161000 LOCAL BUSINESS TAX-RENEWALS 575,000 575,000 575,000 575,000 575,000
0010000 3162000 LOCAL BUSINESS TAX NEW 105,000 105,000 105,000 105,000 105,000
0010000 3162100 BUSINESS TAX TRANSFER FEES 2,500 2,500 2,500 2,500 2,500
0010000 3163000 LOBBYIST REGISTRATION FEE 15,000 15,000 15,000 15,000 15,000
TOTAL TAXES 10,090,597 10,572,599 11,045,800 11,505,211 11,945,739
FRANCHISE FEES
0010000 3221000 BUILDING PERMITS 850,000 850,000 850,000 850,000 850,000
0010000 3221500 PUBLIC WORKS PERMITS 25,000 25,000 25,000 25,000 25,000
0010000 3231000 ELECTRICITY 1,252,400 1,264,924 1,277,573 1,290,349 1,303,252
0010000 3234000 GAS 35,350 35,704 36,061 36,421 36,785
0010000 3291000 PENALTIES LOCAL BUSINESS TAX 0 0 0 0 0
0010000 3293000 GARAGE SALES 253 255 258 260 263
TOTAL FRANCHISE FEES 2,163,003 2,175,883 2,188,891 2,202,030 2,215,301
INTERGOVERNMENTAL REVENUE
0010000 3351012 STATE REVENUE SHARING 399,217 407,201 415,345 423,652 432,125
0010000 3351015 ALCOHOLIC BEVERAGE LICENS 14,547 14,109 13,683 13,270 12,870
0010000 3351018 LOCAL GOVT 1/2 C SALES TX 950,946 974,720 999,088 1,024,065 1,049,666
0010000 3382000 COUNTY LOCAL BUSINESS TAX 15,628 16,283 16,966 17,676 18,417
TOTAL INTERGOVERNMENTAL REVENUE 1,380,339 1,412,312 1,445,081 1,478,663 1,513,078
CHARGES FOR SERVICES
0010000 3412000 ZONING HEARING FEES 32,960 33,949 34,967 36,016 37,097
0010000 3413000 ENVIRON REVW & PRESVT BRD 41,200 42,436 43,709 45,020 46,371
0010000 3413001 LIEN SEARCH FEES 14,412 13,848 13,305 12,784 12,283
0010000 3413002 SPECIAL EVENTS 3,390 3,462 3,535 3,609 3,686
0010000 3414000 MICROFILM SALES 1,315 1,082 889 731 601
0010000 3419010 BLDG & ZON REINSPECT FEES 300 343 392 449 513
0010000 3419030 CERT OF USE/OCCUPANCY 22,000 26,172 31,134 37,038 44,061
0010000 3419040 CODE ENFORCEMENT FINES 109,844 104,920 100,216 95,723 91,432
0010000 3419051 BACKGROUND NOTARY&COPIES 21,124 27,890 36,822 48,615 64,185
0010000 3421010 POLICE SERVICES 38,360 42,043 46,079 50,503 55,351
0010000 3421021 TOWING ADMIN FEE 5,558 6,177 6,866 7,632 8,483
0010000 3421025 SCHL CRSNG GRDS- CTY REIM 25,000 23,180 21,492 19,927 18,476
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 154
ACCT NO. ACCOUNT CLASSIFICATION
CM RECOM
FY 18/19
PROJECTED
FY 19/20
PROJECTED
FY 20/21
PROJECTED
FY 21/22
PROJECTED
FY 22/23
0010000 3434100 SOLID WASTE CHARGES 21,512 23,138 24,887 26,769 28,792
0010000 3434200 PRIVATE HAULERS PERMIT FEE 607,289 641,392 677,409 715,449 755,625
0010000 3445100 PARKING PERMITS 113,506 128,836 146,237 165,988 188,406
0010000 3445200 PARKING METERS FRANCHISE 1,778,925 1,700,540 1,625,610 1,553,981 1,485,509
0010000 3445210 VALET PARKING 20,000 19,050 18,146 17,284 16,463
0010000 3445220 PARKING FUND REVENUE 36,750 38,588 40,517 42,543 44,670
0010000 3445300 PARKING VIOLATIONS 762,020 757,072 752,156 747,272 742,420
0010000 3472620 TENNIS COURT FEES 450,000 450,000 450,000 450,000 450,000
0010000 3472630 RECREATION PROGRAM FEES 46,658 48,377 50,160 52,008 53,925
0010000 3472631 MULTIPURPOSE CNTR-RENTAL 18,682 18,369 18,061 17,758 17,461
0010000 3472632 MULTIPRPOSE CNTR-MEMBERSHIP 12,500 10,589 8,970 7,599 6,437
0010000 3472635 REC FEES/MURRAY PARK POOL 6,000 6,000 6,000 6,000 6,000
0010000 3472650 S MIAMI PARK SOCCER 40,000 40,000 40,000 40,000 40,000
0010000 3472660 CONCESSION STANDS 3,000 3,000 3,000 3,000 3,000
TOTAL CHARGES FOR SERVICES 4,232,306 4,210,451 4,200,561 4,203,699 4,221,248
FINES AND FORFEITS
0010000 3511200 METRO COURT FINES 58,421 56,883 55,386 53,929 52,510
0010000 3511210 RED LIGHT CAMERAS 480,000 480,000 480,000 480,000 480,000
0010000 3540000 VIOLATIONS LOCAL ORDINANCES 49,616 54,705 60,317 66,504 73,326
0010000 3541000 BURGLAR ALARM FINES 33,685 37,822 42,468 47,685 53,542
0010000 3541050 ALARM REGISTRATION CHG 29,682 29,368 29,057 28,749 28,445
TOTAL FINES AND FORFEITS 651,404 658,779 667,228 676,866 687,821
MISCELLANEOUS REVENUES
0010000 3612000 INTEREST INCOME 95,790 98,664 101,624 104,672 107,812
0010000 3621100 PARKING GARAGE RENT 72,625 69,403 66,325 63,383 60,571
0010000 3622000 FASCELL PARK 25,000 25,001 25,001 25,001 25,002
0010000 3623000 BUS BENCH ADS 16,939 16,959 16,978 16,997 17,017
0010000 3625000 RENT C.A.A. 26,227 25,013 23,855 22,750 21,697
0010000 3627500 SOUTH MIAMI MIDDLE SCHOOL 21,168 21,337 21,508 21,680 21,853
0010000 3629000 PALMER PARK RENTALS 26,212 27,483 28,816 30,213 31,679
0010000 3669000 HOSPITAL LANDSCAPE REVENU 4,754 8,579 7,327 6,339 5,695
0010000 3669100 DONATION 0 0 0 0 0
0010000 3695000 REIMB WORKERS COMP. 0 0 0 0 0
0010000 3695400 REIMBT-PUB WORKS LABOR 0 0 0 0 0
0010000 3697000 GAIN/LOSS ON ASSET SALE 0 0 0 0 0
0010000 3699201 MISC. OTHERS 15,300 15,606 15,918 16,236 16,561
0010000 3699225 SUNSET DR MTCE-FDOT REIMB 3,980 3,980 3,980 3,980 3,980
0010000 3699250 INSURANCE CLAIMS RECOVERY 0 0 0 0 0
0010000 3699501 SECTION 185 STATE CONTRIB 106,000 109,031 112,150 115,357 118,656
TOTAL MISCELLANEOUS REVENUES 413,996 421,056 423,481 426,610 430,523
TOTAL GENERAL FUND 18,931,643 19,451,080 19,971,043 20,493,080 21,013,710
0010000 3811000 CONTRIB FROM OTHER FUNDS 25,000 25,000 25,000 25,000 25,000
0010000 3811500 TRANSFER WATER/SEWER FUND 150,000 150,000 150,000 150,000 150,000
0010000 3811700 TRANSFER FROM CRA 110,965 110,965 110,965 110,965 110,965
TOTAL OTHER FINANCIAL SOURCES 285,965 285,965 285,965 285,965 285,965
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 155
GENERAL FUND 5 YEAR PROJECTED EXPENDITURES
FY 2018-2019
DEPT
NO ACCOUNT CLASSIFICATION
FY 18/19
FY 19/20
FY 20/21
FY 21/22
FY 22/23
Personnel Services
1100 CITY COMMISSION 105,121 107,749 110,443 113,204 116,034
1200 CITY CLERK 239,800 245,795 251,940 258,238 264,694
1500 CITY ATTORNEY 0 0 0 0 0
1310 CITY MANAGER 569,045 583,271 597,853 612,799 628,119
1410 FINANCE DEPARTMENT 525,461 538,598 552,062 565,864 580,011
1340 INFORM. TECH. DIVISION 0 0 0 0 0
1320 PROCUREMENT DIVISION 163,254 167,335 171,519 175,807 180,202
1330 PERSONNEL DIVISION 169,555 173,794 178,139 182,592 187,157
1610 BUILDING DEPARTMENT 501,165 513,694 526,536 539,700 553,192
1620 PLANNING DEPARTMENT 409,350 419,584 430,073 440,825 451,846
1640 CODE ENFORCEMENT 324,223 332,329 340,637 349,153 357,882
1770 PW-OFFICE OF DIRECTOR 194,143 198,997 203,971 209,071 214,298
1710 PW-BLDG. MAINT. 128,311 131,519 134,807 138,177 141,631
1720 PW-SOLID WASTE 539,554 553,043 566,869 581,041 595,567
1730 PW-STREETS MAINT. 403,593 413,683 424,025 434,626 445,491
1760 PW-MOTOR POOL 196,458 201,369 206,404 211,564 216,853
1790 PW-ENG. & CONSTR. 200,070 205,072 210,199 215,454 220,840
1910 POLICE 5,249,792 5,381,037 5,515,563 5,653,452 5,794,788
2000 PARKS & RECREATION 437,359 448,293 459,500 470,988 482,763
2010 TENNIS 208,122 213,325 218,658 224,125 229,728
2020 COMMUNITY CENTER 553,384 567,219 581,399 595,934 610,832
1750 LANDSCAPE MAINT. 192,852 197,673 202,615 207,681 212,873
2030 COMMUNITY POOL 59,285 60,767 62,286 63,843 65,440
2100 NON-DEPARTMENTAL 0 0 0 0 0
TOTAL 11,369,897 11,654,144 11,945,498 12,244,135 12,550,239
Operating Expenses
1100 CITY COMMISSION 31,217 31,997 32,797 33,617 34,458
1200 CITY CLERK 206,355 211,514 216,802 222,222 227,777
1500 CITY ATTORNEY 507,552 520,241 533,247 546,578 560,242
1310 CITY MANAGER 313,914 321,762 329,806 338,051 346,502
1410 FINANCE DEPARTMENT 727,623 745,814 764,459 783,570 803,160
1340 INFORM. TECH. DIVISION 453,122 464,450 476,061 487,963 500,162
1320 PROCUREMENT DIVISION 80,815 82,835 84,906 87,029 89,205
1330 PERSONNEL DIVISION 638,920 654,893 671,265 688,047 705,248
1610 BUILDING DEPARTMENT 30,831 31,602 32,392 33,202 34,032
1620 PLANNING DEPARTMENT 217,054 222,480 228,042 233,743 239,587
1640 CODE ENFORCEMENT 49,695 50,937 52,211 53,516 54,854
1770 PW-OFFICE OF DIRECTOR 10,780 11,050 11,326 11,609 11,899
1710 PW-BLDG. MAINT. 358,490 367,452 376,639 386,055 395,706
1720 PW-SOLID WASTE 940,750 964,269 988,375 1,013,085 1,038,412
1730 PW-STREETS MAINT. 294,830 302,201 309,756 317,500 325,437
1760 PW-MOTOR POOL 386,830 396,501 406,413 416,574 426,988
1790 PW-ENG. & CONSTR. 6,610 6,775 6,945 7,118 7,296
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 156
DEPT
NO ACCOUNT CLASSIFICATION
FY 18/19
FY 19/20
FY 20/21
FY 21/22
FY 22/23
1910 POLICE 1,419,646 1,455,137 1,491,516 1,528,803 1,567,024
2000 PARKS & RECREATION 293,231 300,562 308,076 315,778 323,672
2010 TENNIS 191,284 196,066 200,968 205,992 211,142
2020 COMMUNITY CENTER 152,784 156,604 160,519 164,532 168,645
1750 LANDSCAPE MAINT. 345,261 353,893 362,740 371,808 381,104
2030 COMMUNITY POOL 83,845 85,941 88,090 90,292 92,549
2100 NON-DEPARTMENTAL 106,000 109,031 112,150 115,357 118,656
TOTAL 7,847,439 8,044,006 8,245,499 8,452,040 8,663,756
19,217,336 19,698,151 20,190,997 20,696,176 21,213,995
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 157
CITY OF SOUTH MIAMI
DEPARTMENTS AND DIVISIONS
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 158
MAYOR AND CITY COMMISSION
001-1100-511
MISSION
The Mayor and Commission will adhere to the City Charter, the City and County’s Code of Ethics,
the community we serve. The Mayor and Commission are committed to provide the citizens of
South Miami exceptional constituent service. It is the goal to ensure that every encounter with
Mayor and Commission office reflects the dedication to the interest and well-being of the City
and its citizens.
MAYOR AND CITY COMMISSION FUNCTION
The Mayor and City Commission is the five (5) member elected legislative and governing body
of the City responsible for establishing policies, managing growth and land use, adopting an
annual budget and tax rate, setting stormwater utility rates, and other fees and charges for City
services, adopting local laws and ordinances and hiring and overseeing the City Manager, City
Attorney and City Clerk.
All Elected Officials are elected “at large” and must reside within the City to be an elected
representative. All City Commission members serve for a term of four (4) years. The Mayor,
who presides over Commission meetings, serves a term of two (2) years.
As per City of South Miami Charter Article II, Section 3; the annual salaries and expense accounts
of the Commission shall be prescribed by ordinance adopted prior to approval of the annual
budget.
MAYOR AND CITY COMMISSION OBJECTIVES
• Ensure that the natural and built
environment of South Miami is
healthy and sustainable.
• A diverse and strong local economy
that brings good jobs and profitable
businesses while contributing to the
economic health of the City.
• City of South Miami will be one of
Florida’s safest cities.
• South Miami offers a wide range of
quality recreation, arts and cultural
activities, which satisfy the
expectations of residents while also
serving to attract new residents and
business.
• Foster and maintain a strong sense of
community identity and of place.
• Continue to represent a high level of
community confidence and trust in
city government.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 159
MAYOR AND CITY COMMISSION BUDGET FY 2018-2019
001-1100-511
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY18/19
0011100 5111110 SALARIES - EXECUTIVE 62,000 62,000 62,000 62,000 62,000
0011100 5112110 F. I. C. A. 4,781 5,093 4,743 4,743 4,743
0011100 5112310 GROUP HEALTH INSURANCE 0 11,351 37,822 6,972 38,192
0011100 5112410 WORKER'S COMPENSATION 98 115 186 186 186
TOTAL PERSONNEL SERVICES 66,879 78,559 104,751 73,901 105,121
0011100 5114010 MAYOR'S EXPENSE 1,799 1,705 2,000 2,000 2,000
0011100 5114020 COMMISSIONER'S EXPENSE-ONE 0 157 1,500 1,500 1,500
0011100 5114030 COMMISSIONER'S EXPENSE-FOUR 1,480 1,425 1,500 1,500 1,500
0011100 5114040 COMMISSIONER'S EXPENSE-THREE 0 60 1,500 1,500 1,500
0011100 5114050 COMMISSIONER'S EXPENSE-TWO 0 49 1,500 1,500 1,500
0011100 5114060 MAYOR'S AUTO ALLOWANCE 500 500 500 500 500
0011100 5114071 TRAVEL & CONFERENCE-MAYOR 931 190 1,200 1,200 1,200
0011100 5114072 TRAVEL & CONFERENCE-ONE 365 210 1,200 1,200 1,200
0011100 5114073 TRAVEL & CONFERENCE-TWO 0 0 1,200 1,200 1,200
0011100 5114074 TRAVEL & CONFERENCE-THREE 0 0 1,200 1,200 1,200
0011100 5114075 TRAVEL & CONFERENCE-FOUR 110 170 1,200 1,200 1,200
0011100 5114120 COMMUNICATION 4,999 4,999 5,000 5,000 5,000
0011100 5114830 KEYS & FLOWERS 202 600 750 750 750
0011100 5115210 SUPPLIES 1,473 1,287 4,750 2,500 4,750
0011100 5115410 MEMBERSHIPS & SUBSCRIPTIONS 3,576 3,902 6,172 6,172 6,217
TOTAL OPERATING EXPENSES 15,435 15,254 31,172 28,922 31,217
TOTAL COMMISSION 82,314 93,813 135,923 102,823 136,338
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 160
CITY CLERK’S OFFICE
001-1200-512
MISSION
The City Clerk is appointed by the City Mayor and Commission. The City Clerk's Office strives to
present a courteous, service-oriented team of professionals who, in partnership with the South
Miami City Commission, City Departments, and the community, serve the citizens of South Miami
at an optimum level.
FUNCTION
Committed to maintaining the integrity of City government in the City of South Miami and
ensuring an informed citizenry by providing access to City government through open and
accessible meetings and accurate recordings of the City Commission proceedings; by protecting
and preserving City documents and records; and by providing excellent service to the public.
CITY CLERK’S OFFICE ACCOMPLISHMENTS FOR FY 2018
• Starting a microfilm digitizing project.
• Transferring all ordinances,
resolutions, agendas, and other
records into Laserfiche
• Continue responding to public records
requests in a timely fashion in compliance
with F.S. 119, including the high demand
for microfilm records
• Continue gathering information for
the Tree City USA December 31st re-
certification application
• Start with the preparation of the
February 13, 2018 municipal election
that will entail the preparation of
candidate’s packages, election ads,
ordinances, qualifying candidates
City Clerk
Nkenga Payne, CMC
Deputy Clerk II
Deputy Clerk I
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 161
CITY CLERK’S OFFICE OBJECTIVES FY 2019
• Prepare City Commission and SMCRA
agendas and minutes.
• Provide certified copies of official
documents.
• Receive and process petitions filed by
citizens.
• Provide online election package for
municipal election candidates
• In-house scanning public records
requests and other documents.
• Continue responding to public
records requests in a timely fashion
in compliance with F.S. 119, including
the high demand for microfilm
records.
• Continue working towards the goal
of gathering all versions of the City
Charter.
CITY CLERK'S OFFICE ACTIVITY REPORT
ACTIVITY
ACTUAL
FY 2015
ACTUAL
FY 2016
ACTUAL
FY 2017
PROJECTED
FY 2018
ESTIMATED
FY 2019
Number of agenda packets prepared 60 46 50 55 55
Number of minutes prepared (CSM) 60 46 50 55 55
Agenda packets prepared (SMCRA) 20 13 20 25 25
No. of minutes prepared (SMCRA) 20 13 20 25 25
Resolutions / Ordinances prepared 130 375 220 220 300
Lobbyists registration 30 45 70 70 75
Public records requests 300 275 300 300 300
Notarizations** 25 25 25 25 25
Requests for Microfilm Records* 600 294 350 673 700
Microfilm copies* 400 499 450 614 700
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 162
CITY CLERK BUDGET FY 2018-2019
001-1200-512
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
0011200 5121210 SALARIES - EXECUTIVE 193,047 201,534 204,043 204,043 189,501
0011200 5122110 F.I.C.A. 15,139 15,803 15,609 15,609 14,497
0011200 5122210 PENSION PLAN CONTRIBUTION 11,143 23,781 11,018 11,018 12,318
0011200 5122310 GROUP HEALTH INSURANCE 23,087 21,882 22,693 22,693 22,915
0011200 5122410 WORKER'S COMPENSATION 403 372 612 612 569
TOTAL PERSONNEL SERVICES 242,819 263,372 253,975 253,975 239,800
0011200 5123450 CONTRACTUAL 13,823 13,470 48,850 48,850 48,850
0011200 5123480 DIGITIZING 0 0 45,000 45,000 45,000
0011200 5124070 TRAVEL & CONFERENCE 3,857 6,149 6,200 6,200 7,400
0011200 5124110 POSTAGE 427 353 500 500 500
0011200 5124120 COMMUNICATION 345 360 360 360 360
0011200 5124632 INTERNET SERVICE 0 0 1,431 0 0
0011200 5124710 PRINTING MATERIAL 1,230 1,146 1,230 1,230 1,230
0011200 5124910 LEGAL ADS 71,179 53,728 90,000 90,000 90,000
0011200 5124920 ELECTIONS 29,926 6,614 37,000 43,000 0
0011200 5124950 CODIFICATIONS 5,223 2,262 5,000 5,000 5,000
0011200 5125210 SUPPLIES 2,347 2,272 2,180 2,180 2,180
0011200 5125410 MEMBERSHIPS & SUBSCRIPTIONS 590 560 835 835 835
TOTAL OPERATING EXPENSES 128,947 86,914 238,586 243,155 201,355
0011200 5129920 CONTINGENCY 0 0 5,000 0 5,000
OTHER FUNDING SOURCE 0 0 5,000 0 5,000
TOTAL CITY CLERK 371,766 350,286 497,561 497,130 446,155
CITY CLERK’S OFFICE BUDGET HIGHLIGHTS
4920 Elections – Fiscal Year 2018 – 2019 does not require funds to be allocated for elections.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 163
CITY ATTORNEY’S OFFICE
001-1500-514
MISSION
The City Attorney is appointed by the City Mayor and Commission to serve as the chief legal
advisor to the Commission, the City Manager and City Clerk in matters relating to their official
powers and duties.
The City Attorney’s Office is committed to providing the highest quality legal representation
possible to meet the present and future needs of the City of South Miami in an efficient and
effective manner. The Office maintains an open-door policy to encourage continuous
communication between City Departments and all legal representatives.
CITY ATTORNEY’S OFFICE FUNCTION
The current City Attorney is certified by the Florida Bar’s Department of Legal Specialization and
Education, which operates under the authority of the Florida Supreme Court, as a specialist
dealing with legal issues in city, county and local government law. To be certified in this area of
the law, a lawyer must be a member in good standing of The Florida Bar, have had substantial
involvement in the practice of city, county and local government law during the three years
preceding application, have completed 60 hours of continuing legal education within the three
years immediately preceding application, and have passed both peer review and a
comprehensive written examination, as well as meeting other requirements.
The City Attorney is an outside firm that is contracted as a consultant by the City to fulfill the
office of City Attorney as required by the City Charter. The City Attorney attends all regular and
special City Commission meetings, and meetings of the South Miami Community Redevelopment
Agency and the Planning Board. He attends other meetings as required by the City Commission.
The City Attorney may hire outside counsel as a consultant basis with the consent of the City
Commission. Outside counsel is utilized on a limited basis for specialized legal issues. The City
Attorney supervises litigation and other legal matters that may be referred to outside counsel.
The City’s attorneys prepare or review all ordinances, resolutions, contracts, bonds and other
written instruments in which the municipality is concerned and endorse on each the attorney’s
approval of the form, language and execution thereof. When required by the City Commission,
the attorneys prosecute and defend, for and in behalf of the City, all complaints, suits, and
controversies in which the City is a party, before any Court or other legally constituted tribunal;
the attorneys render such opinions on legal matters affecting the City as the Commission may
direct; and the attorneys perform such other professional duties as may be required of them by
Ordinance or Resolution of the City Commission or by the City Charter.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 164
CITY ATTORNEY’S OFFICE OBJECTIVES
• To provide the highest-quality legal
services to City officials in a timely
manner and zealously represent the
City's interests and positions in
negotiations and litigation.
• To hire outside counsel and experts as
advisable and necessary.
• To protect the City from liability by
practicing preventive law.
• To continuously be aware of the legal
problems of the City, and to confer
with department heads as needed to
discuss, review and resolve legal
matters related to the governance of
the City of South Miami.
• To recommend and conduct training
sessions from time to time if needed
to reduce potential liability of the City,
and prepare memoranda as needed
for same purpose.
• To engage in continuing legal
education and professional
development.
• To handle legal matters concerning
the City in accordance with the law
and in a timely and efficient manner.
• To properly represent the interests of
the City, as directed, in other
legislative forums.
• To represent the City in civil cases
initiated by or brought against the City
and to supervise outside legal
representation obtained by the City
Attorney for specialized legal needs.
• To research and draft opinions on legal
matters in response to requests of the
City Commission and City.
• When requested by the City
Commission, to monitor, review and
publicize, legislative and administrative
matters of other governmental entities,
and make recommendations and
convey to others official positions as
needed.
• Upon request, to communicate clearly
the positions of the City to legislators
through letters, phone calls, personal
visits and other communication
methods with local, state and federal
legislators, administrators and
executive staff.
• As directed, to represent the City at
local, regional, state or federal
legislative sessions, meetings,
hearings or conferences, or similar
administrative or executive meetings,
hearings or conferences.
• To courteously handle all inquiries
from the public either via phone or in
person relative to the City's
ordinances, policies or procedures.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 165
CITY ATTORNEY BUDGET 2018-2019
001-1500-514
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
0011500 5143120 LEGAL SERVICES - RETAINER 210,420 210,420 231,988 231,988 243,597
0011500 5143410 OUTSIDE COST - LAND USE 98,260 65,261 100,000 20,000 100,000
0011500 5143440 EMPLOYMENT LAW 51,729 50,583 57,881 57,881 60,775
0011500 5144065 CITY ATTORNEY'S EXPENSE 96,472 88,816 103,180 60,000 103,180
TOTAL OPERATING EXPENSES 456,881 415,080 493,049 369,869 507,552
TOTAL LEGAL SERVICES 456,881 415,080 493,049 369,869 507,552
CITY ATTORNEY’S OFFICE BUDGET HIGHLIGHTS
3120 Legal Services – Retainer – This expense line item is used to fund for the services of the City
Attorney’s Firm. The amount is set as a flat fee, which was approved by the Commission. The
amount represents 100% of the total fee due for the fiscal year.
3410 Outside Cost – Land Use – Specialized legal counsel required throughout the fiscal
year is paid from this line item for issues concerning land use, zoning and related
planning matters.
3440 Employment Law– This line item is used to cover any legal fees, which the City may
incur due to employment and union related issues.
4065 City Attorney Expenses – Due to some current outstanding and future potential
lawsuits related to general items, specialized outside council has been obtained and the
amount is estimated to cover the legal expense related to those issues. Furthermore,
other specialized legal counsel required throughout the fiscal year is paid from this line
item. This line item encompasses other legal expenses related to goods and services
required such as, court filing fees, court reporter fees, paralegal fees, witness fees,
research by others, insurance, subscriptions, continuing legal education and other
expenses that are incurred for or on behalf of the City.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 166
CITY MANAGER’S OFFICE
001-1310-513
MISSION
The City Manager is appointed by the City Mayor and Commission. The City Manager's Office
provides overall direction and coordination of City operations to ensure that the City
Commission's adopted policy goals are met or exceeded based on budget restrictions. This office
continually evaluates the City's organizational structure as it relates to requirements for effective,
efficient and economical public service.
CITY MANAGER’S OFFICE FUNCTION
The City Manager’s Office implements official policies of the Mayor and City Commission by
coordinating City services in an efficient, effective and responsive manner, providing support,
guidance, communications and leadership to assure that quality municipal services are provided
to our community.
As the City’s Chief Executive Officer, the City Manager is ultimately responsible for all operations
of the municipal corporation. The City Manager’s Office provides organizational and fiscal
management as well as program development and evaluation.
City Manager
Steven Alexander
Deputy City Manager
Shari Kamali
Personnel Division Code Enforcement
Executive
Administrative
Assistant
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 167
In addition to overseeing daily administrative operations, the City Manager’s Office develops new
systems and methods relative to City services and is responsible for the research and analysis of
programs, in anticipation of future needs and challenges. The Manager’s Office coordinates with
the City Commission to propose and implement public policy and to manage the City’s mission,
goals and objectives.
Providing support to the Mayor and City Commission is another important aspect of this office.
This involves effective communication and being available to the City Commission. The
Manager’s Office is at the vanguard of the organization, projecting vitality, professionalism and
quality service to residents, private agencies, organizations and its own employees.
CITY MANAGER’S OFFICE ACCOMPLISHMENTS FOR FY 2018
• Delivered a fiscally responsible budget
while maintaining the City’s millage rate.
• Provided support and made
recommendations to the City
Commission.
• Continued to provide organizational and
fiscal management that holds
Departments accountable.
• See additional accomplishments on the
Manager’s Letter at the beginning of this
budget document.
CITY MANAGER’S OFFICE OBJECTIVES FOR FY 2019
• Provide for an ethical and professional
organizational culture, environment for
all Department heads and managers.
• Continue to execute current and new
policies including those developed by the
governing body and monitor adherence
to City policies.
• Deliver a fiscally responsible budget.
• Continue providing support and making
recommendations to the City
Commission.
• Engage the Commission and Staff in long
term planning.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 168
CITY MANAGER'S OFFICE BUDGET FY 2018-2019
001-1310-513
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
0011310 5131210 SALARIES-REGULAR 373,535 414,828 435,422 435,422 463,568
0011310 5132110 F.I.C.A. 25,091 26,491 33,310 33,310 34,411
0011310 5132210 PENSION PLAN CONTRIBUTION 3,897 8,317 37,266 37,266 29,237
0011310 5132220 ICMA 34,135 4,761 0 0 0
0011310 5132310 GROUP HEALTH INSURANCE 45,258 38,623 40,331 40,331 40,480
0011310 5132410 WORKER'S COMPENSATION 761 741 1,306 1,306 1,349
TOTAL PERSONNEL SERVICES 482,677 493,761 547,635 547,635 569,045
0011310 5133450 CONTRACTUAL SERVICES 123,150 89,940 130,000 130,000 150,000
0011310 5134060 AUTO ALLOWANCE 6,900 8,439 7,200 7,200 11,002
0011310 5134065 CITY MANAGER EXPENSE 1,731 6,002 7,000 7,000 7,000
0011310 5134070 TRAVEL & CONFERENCE 2,547 925 10,000 10,000 10,000
0011310 5134080 EMPLOYEE EDUCATION 0 6,911 5,000 5,000 5,000
0011310 5134110 POSTAGE 1,295 1,058 1,500 1,200 1,500
0011310 5134120 COMMUNICATION 2,081 2,320 3,912 3,912 3,912
0011310 5134515 AUTO INSURANCE 503 750 751 751 750
0011310 5134710 PRINTING- INFRASTRUCTURE 1,666 1,342 2,000 1,500 2,000
0011310 5135210 SUPPLIES 3,825 2,915 7,000 7,000 10,000
0011310 5135230 FUEL 555 452 722 722 750
0011310 5135410 MEMBERSHIPS & SUBSCRIPTIONS 7,830 7,386 12,000 12,000 12,000
TOTAL OPERATING EXPENSES 152,083 128,440 187,085 186,285 213,914
0011310 5139920 GENERAL CONTINGENCY 0 3,950 100,000 23,324 100,000
OTHER FUNDING SOURCE 0 3,950 100,000 23,324 100,000
TOTAL CITY MANAGER 634,760 626,151 834,720 757,244 882,959
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 169
CITY MANAGER’S OFFICE BUDGET HIGHLIGHTS
3450 Contractual Services –The City currently has agreements with one (1) lobbying firm, which
focuses on obtaining appropriations and grants from the County and State.
State Lobbyist Gomez Barker Associates Inc. 75,000
Internal Auditor 50,000
Other Projects - Miscellaneous 25,000
TOTAL 150,000
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 170
PERSONNEL DIVISION
001-1330-513
MISSION
As a strategic partner with City Departments, the Personnel Division seeks to provide our
employees and applicants with a full range of professional quality services in a timely and cost-
efficient manner. The Personnel Division actively attracts, retains, develops and ensures that
each employee has an equal opportunity to succeed in the organization.
PERSONNEL DIVISION FUNCTION
The Personnel Division provides service to the City and the employees in numerous Personnel
Division services. The major areas covered by the Office are benefits, organizational and
employee development, diversity, compensation, employee relations, labor relations, staffing
management, and risk management. Other major functions of the Office include: training and
development, employee recruitment and selection, creation and evaluation of job descriptions,
employee classifications, policy development, assessment, performance evaluation, disciplinary
actions, wage and benefit surveys; group insurance benefits selection and monitoring, employee
incentive programs, accident/incident investigation, reporting and monitoring for Workers
Compensation, review of property values, insurance coverage and premiums, and general liability
issues, and other related duties and responsibilities.
Deputy City
Manager
Shari Kamali
Personnel
Manager
Payroll &
Benefits
Administrator
Office Support
P/T
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 171
PERSONNEL DIVISION ACCOMPLISHMENTS FOR FY 2018
• Promoted employee wellness
through different initiatives including
organizing the City’s annual Wellness
Fair, where employees benefited
from preventative health screenings
and educational opportunities.
• Improved the City’s employment
website and streamlined the
application process for applicants
seeking both employment and
volunteer opportunities.
• Began to standardize all Human
Resource Forms to be included in an
easy to access online location for all
staff.
• Improved communications to
Directors and/or Supervisors on
updates/changes to policies,
processes and/or procedures.
• Created an HR Procedures Manual of
all department processes.
PERSONNEL DIVISION OBJECTIVES FOR FY 2019
Continue to assist departments in
obtaining monthly information on
their teams and departments in a
clear and timely manner.
Continue to assist Supervisors in
providing a positive working
environment through workshops and
incentive programs.
Continue to focus on professional
development programs designed to
improve job skills, leadership
capabilities, and employee
productivity.
Provide training and safety seminars
to employees regarding the
prevention of work-related injuries.
Continue to review and update the
Employee Manual as needed by state
or federal mandates, and provide
ongoing communications to
employees regarding updates and
changes in policies and procedures.
Digitize all employee records in order
to provide easier access to
information.
Expand the presence of Wellness
Programs to include additional
events throughout the year.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 172
PERSONNEL DIVISION ACTIVITY REPORT
ACTIVITY
ACTUAL
FY 2015
ACTUAL
FY 2016
ACTUAL
FY 2017
PROJECTED
FY 2018
ESTIMATED
FY 2019
National Background Screenings 25 55 60 60 60
Employment Advertisements 15 20 20 15 15
Wellness Fairs 6 6 4 4 2
Safety Meetings 4 7 6 4 4
Workers Compensation Claims 20 22 25 30 25
Pre-employment Physicals 18 40 35 40 20
Post Accident Drug Screenings 20 25 100 50 50
Drivers License Checks 300 300 300 300 170
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 173
PERSONNEL DIVISION BUDGET FY 2018-2019
001-1330-513
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
0011330 5131210 SALARIES - REGULAR 124,153 127,080 132,354 132,354 134,574
0011330 5132110 F.I.C.A. 9,631 9,669 10,125 10,125 10,295
0011330 5132210 PENSION PLAN CONTRIBUTION 0 0 0 0 5,401
0011330 5132220 ICMA CONTRIBUTION 8,447 8,787 9,265 9,265 3,604
0011330 5132310 GROUP HEALTH INSURANCE 14,585 14,614 15,129 13,600 15,277
0011330 5132410 WORKER'S COMPENSATION 363 262 397 397 404
TOTAL PERSONNEL SERVICES 157,179 160,412 167,270 165,741 169,555
0011330 5132510 UNEMPLOYMENT COMPENSATION 2,826 -7,005 20,000 20,000 20,000
0011330 5132610 EMPLOYEE ASSISTANCE PROGRAM 4,252 9,734 10,000 10,000 10,000
0011330 5133160 RANDOM & PRE-EMPLOY TESTING 7,954 14,558 15,000 15,000 15,000
0011330 5133450 CONTRACTUAL SERVICES 30,139 55,175 61,000 61,000 63,000
0011330 5134080 EMPLOYEE EDUCATION 8,592 9,663 10,000 10,000 10,000
0011330 5134110 POSTAGE 237 194 300 300 300
0011330 5134120 COMMUNICATION 1,588 1,007 2,160 2,160 2,160
0011330 5134510 LIABILITY INSURANCE 407,141 444,890 494,954 415,000 500,000
0011330 5134710 PRINTING- INFRASTRUCTURE 1,639 1,268 2,460 2,460 2,460
0011330 5134850 ADVERTISING-NON LEGAL 4,997 865 5,000 5,000 5,000
0011330 5135210 SUPPLIES 4,497 1,412 5,000 5,000 5,000
0011330 5135410 MEMBERSHIPS & SUBSCRIPTIONS 283 199 1,000 1,000 1,000
TOTAL OPERATING EXPENSES 474,145 531,960 626,874 546,920 633,920
0011330 5139920 CONTINGENCY 4,342 0 5,000 0 5,000
OTHER FUNDING SOURCE 4,342 0 5,000 0 5,000
TOTAL HUMAN RESOURCES 635,666 692,372 799,144 712,661 808,475
PERSONNEL DIVISION BUDGET HIGHLIGHTS
2510 Unemployment Compensation – The City, like most other governmental agencies, have
opted out of the State Insurance Compensation Insurance program. The City only pays
unemployment compensation benefits to eligible individuals, which have separated from the City
without cause.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 174
CODE ENFORCEMENT DIVISION
001-1640-524
MISSION
The City of South Miami Code Enforcement Division is committed to the community it serves. As
dedicated providers of municipal services and steward of the public trust we promote the well-
being of a community where people desire pleasant living.
Code Enforcement’s mission is to achieve code compliance by using consistent, fair and effective
means to promote, maintain and ensure a high quality of life for the community.
CODE ENFORCEMENT DIVISION FUNCTIONS
The Code Enforcement Office functions are to enforce zoning and, building codes, business tax
license Registrations, codes and regulations.
To prepare, schedule and present Code Enforcement Hearings and provide administrative
support to Special Magistrate.
Deputy City
Manager
Shari Kamali
Senior Code
Enf.
Code Enf.
Officer II
Code
Enforcement
Officer I
Bus. Tax Comp
Officer
Office Support
P/T
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 175
CODE ENFORCEMENT DIVISION ACCOMPLISHMENTS FOR FY 2018
• Code Enforcement continued to
preserve and enhance the quality of
life in the City of South Miami by
effectively bringing attention of
residents and business owners code
violations which had negative impact
on neighborhoods or businesses.
• Successful implementation of new
TRAKiT software system
• The Division started using IPhones to
facilitate the work of staff in the field
and to increase digital
communication between residents
and business owners.
• Promoted efficiency within the
Division by training, education, and
recertification.
• Recorded and released several long
term outstanding claims of liens.
• Integrated the business tax receipts
renewal and issuance through new
TRAKiT software.
• Continued city-wide business tax
receipt inspections for compliance.
• Effectively identified contractors and
homeowners doing illegal work
without required permits.
• Increase Division hours to better
accommodate contractors and
investigate code violations.
CODE ENFORCEMENT DIVISION OBJECTIVES FOR FY 2019
• Establish enforcement priorities and
effective methods to better manage
code cases while effectively handling
high priority violations.
• Maximize the use of all enforcement
remedies to improve voluntary
compliance, and increasing
fines/revenues where voluntary
compliance fails.
• Effectively use ITRAKiT software to
facilitate field inspections.
• Further implementations of
technology upgrades and explore
additional opportunities to utilize
various technologies.
• Collaboration with the Community
Redevelopment Agency to
implement successful housing
rehabilitation.
• Ongoing effort of boosting business,
neighborhood and citizen
engagement and education.
• Execute multi-agency sweeps for
business licensing.
• Process documents/pictures into an
electronic database management
system.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 176
CODE ENFORCEMENT BUDGET FY 2018-2019
001-1640-524
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
0011640 5241210 SALARIES - REGULAR 237,760 235,646 241,725 241,725 250,487
0011640 5241410 SALARIES - OVERTIME 194 912 0 0 0
0011640 5242110 F.I.C.A. 18,079 17,966 18,492 18,492 19,162
0011640 5242210 PENSION PLAN CONTRIBUTION 3,365 7,398 13,010 13,010 16,230
0011640 5242220 ICMA RETIREMENT 5,339 102 0 0 0
0011640 5242310 GROUP HEALTH INSURANCE 32,039 29,204 30,257 28,752 30,554
0011640 5242410 WORKER'S COMPENSATION 4,859 4,597 7,517 7,517 7,790
TOTAL PERSONNEL SERVICES 301,635 295,825 311,001 309,496 324,223
0011640 5243111 CONTRACTUAL - SPECIAL MASTER 1,500 0 3,600 1,500 3,600
0011640 5243450 CONTRACTUAL 14,882 9,306 10,000 10,000 10,000
0011640 5244070 TRAVEL & CONFERENCE 649 0 1,200 1,200 1,200
0011640 5244080 EMPLOYEE EDUCATION 1,454 150 2,500 2,500 2,500
0011640 5244110 POSTAGE 6,524 4,660 7,000 7,000 7,000
0011640 5244120 COMMUNICATION 3,517 2,108 4,920 4,920 4,920
0011640 5244515 LIABILITY INSURANCE-AUTO 2,265 3,030 3,030 3,030 3,030
0011640 5244710 PRINTING-INFRASTRUCTURE 1,363 1,129 1,640 1,640 1,640
0011640 5244920 OTHER CHARGES-LIENS 389 271 1,640 1,640 1,640
0011640 5245205 COMPUTER EQUIPMENT 0 0 1,000 1,000 1,000
0011640 5245210 SUPPLIES 3,098 2,930 3,500 2,000 3,500
0011640 5245220 UNIFORMS 320 1,592 2,000 2,000 2,000
0011640 5245230 FUEL 2,358 1,179 2,065 1,500 2,065
0011640 5245410 MEMBERSHIPS & SUBSCRIPTIONS 210 407 600 600 600
TOTAL OPERATING EXPENSES 38,529 26,762 44,695 40,530 44,695
0011640 5249920 CONTINGENCY 0 0 5,000 0 5,000
OTHER FUNDING SOURCE 0 0 5,000 0 5,000
TOTAL CODE ENFORCEMENT 340,164 322,587 360,696 350,026 373,918
CODE ENFORCEMENT DIVISION BUDGET HIGHLIGHTS
3450 Contractual Services –This line item is used to cover the cost of lot clearing, overgrown
properties, debris removal and board-ups.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 177
FINANCE DEPARTMENT
001-1410-513
MISSION
In a spirit of excellence, integrity, and dedication, the Finance Department is committed to
providing timely, accurate, clear and complete financial information and support to other City
Departments, citizens, and the community at large.
FINANCE DEPARTMENT FUNCTION
The Finance Department is responsible for the proper accounting of all City funds and compliance
with all applicable regulations and laws. Routine duties include processing accounts payable,
accounts receivable, central collections, general ledger fund accounting, preparation of applicable
state and federal reports, and periodic financial reports to management, administering debt
service, and investment of City funds. The Department is also responsible for the implementation
and control of the approved budget and the preparation, and disclosure of the financial
statements, including responses to the external auditors. It also provides other Departments
with financial analysis and assists with banking transactions that arise during the year.
The Division of Parking and Central Services, as well as the Management Information System
Division report under the Finance Department.
Chief Financial Officer
Alfredo Riverol, CPA, CGFM, CGMA,
CRFAC
Chief Administrative
Officer
Senior Accountant
Junior Accountant Junior Accountant
Office
Support (P/T)
Procurement
Division
Management
Info. Systems
Office
Parking
Division
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 178
FINANCE DEPARTMENT ACCOMPLISHMENTS FOR FY 2018
• Continued to produce and post online
before every second regular Commission
meeting of the month the City’s monthly
finance report for the previous month.
• Assisted the City Manager in the
preparation of a balanced FY 2017
Annual Operating and Capital Budget.
• Continued to produce the
Comprehensive Annual Financial Report
(CAFR) with auditors issuing no findings.
• Produced and posted online the Popular
Annual Financial Report (PAFR).
• Obtained all three Government Finance
Officers Association (GFOA) prestigious
awards for Budget, CAFR, and PAFR;
certifying that the City’s finance reports
are being produced at the highest
standard possible.
• Posted online accurate and timely
budget and financial reports on a
monthly basis.
• Helped support all City Departments and
Divisions with financial advice and
guidance.
• Successfully purchased three new Luke II
pay stations which have been installed
and operational, helping to increase
customer satisfaction.
FINANCE DEPARTMENT OBJECTIVES FOR FY 2019
• Continue implementing the ACH
payment program and requiring 70% of
all active vendors to accept ACH as the
regular form of payment from the City.
• Continue to pursue implementation and
establishment of an online payment
option for certain provided City services
such as Local Business Tax, Code
Enforcement Violations, Building Permit
Renewals, etc.
• Continue to produce and post online
before every second regular Commission
meeting of the month the City’s monthly
finance report for the previous month.
• Continue to produce the Comprehensive
Annual Financial Report (CAFR) without
auditor findings.
• Obtaining all three Government Finance
Officers Association (GFOA) prestigious
awards for Budget, CAFR, and PAFR;
certifying that the City’s finance reports
are being produced at the highest
standard possible.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 179
FINANCE DEPARTMENT ACTIVITY REPORT
ACTIVITY ACTUAL
FY 2015
ACTUAL
FY 2016
ACTUAL
FY 2017
PROJECTED
FY 2018
ESTIMATED
FY 2019
Number of Parking Decals Sold 1,758 1,800 1,632 1,800 1,565
Comprehensive Annual Fin. Rep. (CAFR) 1 1 1 1 1
Popular Annual Financial Report (PAFR) 1 1 1 1 1
Number of Annual Balanced Budget 1 1 1 1 1
Number of A/P Checks/EFT's Processed 2,226 2,800 2,880 2,900 3,418
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 180
FINANCE DEPARTMENT BUDGET FY 2018-2019
001-1410-513
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
0011410 5131210 SALARIES - REGULAR 296,788 360,552 397,435 397,435 410,390
0011410 5131310 SALARIES - PART TIME 20,966 15,189 15,889 15,889 16,045
0011410 5132110 F.I.C.A. 24,660 30,377 31,619 31,619 32,622
0011410 5132210 PENSION PLAN CONTRIBUTION 4,225 9,284 18,751 18,751 23,321
0011410 5132220 DEFERRED COMPENSATION (ICMA) 12,953 3,287 3,514 3,514 3,612
0011410 5132310 GROUP HEALTH INSURANCE 31,238 35,508 37,822 35,940 38,192
0011410 5132410 WORKER'S COMPENSATION 657 673 1,240 1,240 1,279
TOTAL PERSONNEL SERVICES 391,487 454,870 506,270 504,388 525,461
0011410 5133100 PROFESSIONAL SERVICES 5,315 6,135 10,000 10,000 10,000
0011410 5133210 AUDITOR'S FEE 57,000 79,753 77,000 77,000 79,000
0011410 5133450 CONTRACTUAL SERVICES 33,606 8,217 19,860 19,860 19,860
0011410 5133459 CONTRACTUAL SERVICES- PARKING 435,768 461,089 513,000 513,000 537,627
0011410 5134070 TRAVEL & CONFERENCE 3,118 1,955 3,710 3,710 3,710
0011410 5134110 POSTAGE 6,975 5,676 7,030 6,500 7,030
0011410 5134120 COMMUNICATION 1,035 1,080 1,080 1,080 1,080
0011410 5134515 AUTO INSURANCE 0 1,997 3,084 3,084 3,084
0011410 5134634 MAINTENANCE COMP PROGRAMS 41,283 37,658 44,502 44,502 46,437
0011410 5134710 PRINTING- INFRASTRUCTURE 1,230 1,076 1,230 1,230 1,230
0011410 5135205 COMPUTER EQUIPMENT 0 0 1,500 1,500 1,500
0011410 5135210 SUPPLIES 8,637 8,695 8,900 8,900 8,900
0011410 5135230 FUEL 0 940 1,505 1,505 1,505
0011410 5135410 MEMBERSHIPS & SUBSCRIPTIONS 1,292 1,683 1,785 1,785 1,660
TOTAL OPERATING EXPENSES 595,259 615,954 694,186 693,656 722,623
0011410 5137110 DEBT SERVICE- PRINCIPAL 29,442 0 0 0 0
0011410 5137210 DEBT SERVICE- INTEREST 3,302 0 0 0 0
TOTAL DEBT SERVICE 32,744 0 0 0 0
0011410 5139920 CONTINGENCY 0 0 5,000 0 5,000
OTHER FUNDING SOURCE 0 0 5,000 0 5,000
TOTAL FINANCE 1,019,490 1,070,824 1,205,456 1,198,044 1,253,084
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 181
INFORMATION TECHNOLOGY DIVISION (ITD)
001-1340-513
MISSION
The mission of the Information Technology Division (ITD) of the City of South Miami is to provide
quality design, implementation, and support of all computer based and related technologies
necessary for the staff to perform their duties as efficiently and expediently as possible.
INFORMATION TECHNOLOGY DIVISION FUNCTION
The City’s Information Technology Division Office is recognized among municipalities as a premier
provider of technology infrastructure and services. Our ultimate function is to make information
available anytime and anywhere.
In partnership with City Departments, the Information Technology Division provides strategic
vision for effective information systems. Accomplishment of this mission will facilitate knowledge
sharing and will result in satisfied customers.
The Information Technology Division is responsible for three main initiatives: The City’s
Information Technology and Network, Cable Television Services and the City’s website.
INFORMATION TECHNOLOGY DIVISION ACCOMPLISHMENTS FY 2018
• Redesigned and installed an entire
new Wi-Fi system within the
downtown for the Public to access.
• Designed and Implemented Citrix
thin-clients for the City of South
Miami Employees which require
replacements of PCs.
• Designed and installed a secure new
Wi-Fi system within Dante Fascell for
park visitors to access.
• Completed the deployment of Office
365 for all City, non-sworn,
Employees.
• Installed a backup internet circuit to
Miami-Dade County to provide
continuity of internet service always.
• Redesigned the Chambers with 4
new widescreen TVs for meetings
and Emergency Center needs.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 182
INFORMATION TECHNOLOGY DIVISION OBJECTIVES FOR FY 2019
• Continue the replacement of PCS
with Citrix thin-clients for City of
South Miami Employees which
require PC replacements.
• Designing and installing a new
complete digital Media System
within the City’s Commission
Chambers.
• Complete the deployment of Office
365 for all Police Employees.
• Update TRAKiT to the new version
available.
INFORMATION TECHNOLOGY DIVISION BUDGET FY 2018-2019
001-1340-513
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
0011340 5133450 CONTRACTUAL SERV - INFRASTRUCT 211,160 212,120 214,804 214,804 246,150
0011340 5134632 INTERNET SERVICE 48,344 67,663 74,046 74,046 74,171
0011340 5134634 MAINTENANCE - INTERNET SERVICE 53,582 67,981 94,531 94,531 108,371
0011340 5135205 COMPUTER EQUIPMENT 10,460 2,896 16,875 14,500 22,375
0011340 5135210 SUPPLIES 3,549 7,310 11,100 6,500 2,055
TOTAL OPERATING EXPENSES 327,095 357,970 411,356 404,381 453,122
TOTAL MIS 327,095 357,970 411,356 404,381 453,122
INFORMATION TECHNOLOGY DIVISION BUDGET HIGHLIGHTS
3450 Contractual Services – Funds were allocated for the Data Center & Backup services for the
City and the Police Department.
46324 Maintenance Internet Services – An additional $13,840 was allocated for the maintenance
of Civic Plus Website Support and “Veratas E-cloud E-mail Archiver”
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 183
PROCUREMENT DIVISION
001-1320-513
MISSION
The mission of Procurement Division is to provide and ensure a high quality of service to City
Departments for the taxpayers of South Miami. This is accomplished by properly vetting
proposals leading to the awarding of contracts to highly qualified vendors who meet bid and
proposal specifications and a thorough background investigation. The Procurement Division
promises to obtain the best quality of goods and services by maximizing its purchasing power
through integrity, equality, efficiency and effectiveness.
PROCUREMENT DIVISION FUNCTION
The mission statement for the Procurement Division of the City of South Miami is to maximize the
investment of our citizens by utilizing City values including the highest level of integrity and the
best business practices, to provide goods and services to City Departments, to insure integrity,
and to maintain the highest ethical standards following the Florida Statutes, Code of Ordinance,
City Charter and Purchasing Policies.
Chief Procurement
Officer
Procurement
Specialist
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 184
PROCUREMENT DIVISION ACCOMPLISHMENTS IN FY 2018
• Complete and finalize the
Purchasing Ordinance for
Commission approval.
• Expand the Bids and RFP’s web page
of the City’s website to include a
section for Unsolicited Proposals
and any other unique solicitation
platforms.
• Continue to promote the use of the
“Notify Me” feature on the City’s
website to increase the visibility and
traction of formal solicitations that
are posted on the City’s website.
• Assist Departments in vendor
selection information and
expenditures with City policy and
reporting requirements to the
Commission.
• Maintain and monitor citywide fixed
assets and inventory control.
• Prepare Request for Proposals,
Request for Qualifications and Bids
for citywide requirements.
• Ensure the City maintains a fair,
open, transparent and competitive
procurement process.
PROCUREMENT DIVISION OBJECTIVES FOR FY 2019
The main goal of the Procurement Division is to improve the quality of service that we provide to
our Citizens and to the City’s Departments. We are eager to accomplish our goal in order to
operate more efficiently, by implementing the following procedures:
• Obtain the Outstanding Agency Re-
Accreditation from NIGP as a
recognition of excellence in Public
Procurement.
• Coordinate department vehicle
purchases with the annual release of
the Florida Sheriffs Association Bid
for Police Rated, Administrative,
Utility Vehicles, Trucks & Vans, Cab
& Chassis and other fleet
equipment.
• Continue to promote the use of the
“Notify Me” feature on the City’s
website to increase the visibility and
traction of formal solicitations that
are posted on the City’s website.
• Assist Departments in vendor
selection information and
expenditures with City policy and
reporting requirements to the
Commission.
• Maintain and monitor citywide fixed
assets and inventory control.
• Prepare Request for Proposals,
Request for Qualifications and Bids
for citywide requirements.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 185
• Ensure the City maintains a fair,
open, transparent and competitive
procurement process.
PROCUREMENT DIVISION ACTIVITY REPORT
ACTIVITY
ACTUAL
FY 2015
ACTUAL
FY 2016
ACTUAL
FY 2017
PROJECTED
FY 2018
ESTIMATED
FY 2019
Purchase Orders Issued 205 250 256 230 262
No. of RFP's & RFQ's Issued 33 30 35 35 31
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 186
PROCUREMENT DIVISION BUDGET FY 2018-2019
001-1320-513
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
0011320 5131210 SALARIES - REGULAR 109,651 121,241 118,549 118,549 121,868
0011320 5131410 OVERTIME 5,800 7,105 6,970 6,970 7,445
0011320 5132110 F.I.C.A. 9,755 10,300 9,602 9,602 9,893
0011320 5132210 PENSION PLAN CONTRIBUTION 0 0 6,778 6,778 8,405
0011320 5132220 ICMA 6,456 0 0 0 0
0011320 5132310 GROUP HEALTH INSURANCE 14,533 14,506 15,129 14,364 15,277
0011320 5132410 WORKER'S COMPENSATION 183 212 356 356 366
TOTAL PERSONNEL SERVICES 146,378 153,364 157,384 156,619 163,254
0011320 5133450 CONTRACTUAL SERVICES 5,800 6,000 8,000 6,000 6,100
0011320 5134110 POSTAGE 2,982 2,623 3,000 1,500 3,000
0011320 5134120 COMMUNICATION 685 662 1,080 1,080 1,080
0011320 5134125 TELEPHONE 45,407 37,540 40,520 40,520 40,520
0011320 5134420 LEASE POSTAGE MACH 2,910 2,904 2,904 2,904 2,904
0011320 5134615 MAINT - OFFICE EQUIPMENT 1,020 1,020 1,020 1,020 1,020
0011320 5134620 MAINT-OPERATING EQUIPMENT 0 0 250 0 250
0011320 5134710 PRINT/BIND/COPYING 2,094 2,122 2,461 1,800 2,461
0011320 5134720 PRINTING-CONTRACTUAL 2,000 1,933 2,000 600 2,000
0011320 5135210 SUPPLIES 14,853 15,551 16,150 14,000 16,150
0011320 5135410 MEMBERSHIPS & SUBSCRIPTIONS 270 270 330 273 330
TOTAL OPERATING EXPENSES 78,021 70,625 77,715 69,697 75,815
0011320 5139920 CONTINGENCY 0 0 5,000 0 5,000
OTHER FUNDING SOURCE 0 0 5,000 0 5,000
TOTAL PROCUREMENT DIVISION 224,399 223,989 240,099 226,316 244,069
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 187
BUILDING DEPARTMENT
001-1610-524
MISSION
The Mission is to protect the Community from dangerous construction. The Building Department
enforces the State of Florida Building Code within the boundaries of the City of South Miami, and
collaborates with other City Departments in the enforcement of local codes.
FUNCTION
To enforce the State of Florida Building Code within the boundaries of the City of South Miami,
and collaborate with other City Departments in the enforcement of local codes. It provides fair,
consistent and equitable interpretation of codes during the review of construction documents
submitted for building permits and during the field inspection conducted for compliance. The
Department also certifies buildings upon completion and at pre-stated periods afterwards.
Building Director
Victor Citarella, PE
Permit
Coordinator
Permit
Coordinator
Chief Building
Inspector
Chief
Electrical
Inspector
(P/T)
Chief
Mechanical
Inspector
(P/T)
Chief
Plumbing
Inspector
(P/T)
Chief
Structural
Inspector
(P/T)
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 188
BUILDING DEPARTMENT ACCOMPLISHMENTS FY 2018
• Maintained high level of customer
service during the performance of its
operational duties and responsibilities.
• 100% of all building inspections
requested before 4:00 pm were
completed and documented by the end
of the next working day.
• Continued to keep accurate records of
financial and workload parameters for
the Department.
• Made sure the inspectors had all the
necessary training to complete all the
inspections in a professional manner.
• 100% of building permit applications
were processed within ten working days
after approvals by other departments.
• Kept track and reviewed all
departmental performance parameters
and submitted monthly reports.
BUILDING DEPARTMENT OBJECTIVES FY 2019
• Maintain high level of customer
service during the performance of its
operational duties and
responsibilities.
• Complete 100% of all building
inspections requested before 4:00
pm were and documented by the
end of the next working day.
• Continue to keep accurate records of
financial and workload parameters
for the Department.
• Made sure the inspectors had all the
necessary training to complete all the
inspections in a professional manner.
• Process 100% of building permit
applications were within ten working
days after approvals by other
departments.
• Kept track and review all
departmental performance
parameters and submitted monthly
reports.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 189
BUILDING DEPARTMENT ACTIVITY REPORT
ACTIVITY
ACTUAL
FY 2015
ACTUAL
FY 2016
ACTUAL
FY 2017
PROJECTED
FY 2018
ESTIMATED
FY 2019
PERMITS:
Building 629 670 680 700 750
Roofing 147 180 190 200 220
Electrical 365 350 360 380 390
Mechanical 143 150 160 180 190
Plumbing 244 250 260 280 290
TOTAL PERMITS 1,528 1,600 1,650 1,740 1,840
INSPECTIONS:
Building 1,627 1,800 1,900 1,950 1,975
Roofing 561 600 700 730 750
Electrical 831 850 900 950 970
Mechanical 350 360 400 430 440
Plumbing 578 590 600 640 645
TOTAL INSPECTIONS 3,947 4,200 4,500 4,700 4,780
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 190
BUILDING DEPARTMENT BUDGET FY 2018-2019
001-1610-524
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
0011610 5241210 SALARIES - REGULAR 240,080 251,044 256,822 256,822 269,496
0011610 5241310
SALARIES - PART TIME -
INSPECTORS 139,373 137,369 140,926 140,926 142,311
0011610 5242110 F.I.C.A. 28,932 29,722 30,428 30,428 31,503
0011610 5242210 PENSION PLAN CONTRIBUTION 0 0 3,869 3,869 4,932
0011610 5242220 ICMA RETIREMENT 15,751 11,563 12,962 12,962 13,554
0011610 5242310 GROUP HEALTH INSURANCE 30,708 29,030 30,257 28,572 30,554
0011610 5242410 WORKER'S COMPENSATION 5,795 5,290 8,535 8,535 8,815
TOTAL PERSONNEL SERVICES 460,639 464,018 483,799 482,114 501,165
0011610 5243150 CONTRACT INSPECTORS 1,374 2,700 3,000 3,000 3,000
0011610 5243450 CONTRACTUAL SERVICES 0 0 1,000 500 1,000
0011610 5244110 POSTAGE 173 141 200 200 200
0011610 5244120 COMMUNICATION 590 509 4,020 4,020 4,020
0011610 5244515 LIABILITY INSURANCE- AUTO 503 767 767 767 767
0011610 5244710 PRINTING - INFRASTRUCTURE 1,486 1,129 1,640 1,640 1,640
0011610 5245206 COMPUTER SOFTWARE 0 0 46,640 46,640 7,000
0011610 5245210 SUPPLIES 1,185 1,854 10,710 10,642 5,000
0011610 5245220 UNIFORMS 1,446 1,157 1,552 1,552 1,840
0011610 5245230 FUEL 631 856 1,204 1,204 1,204
0011610 5245410 MEMBERSHIPS & SUBSCRIPTIONS 0 0 120 120 160
TOTAL OPERATING EXPENSES 7,388 9,113 70,853 70,285 25,831
0011610 5249920 CONTINGENCY 0 0 5,000 0 5,000
OTHER FUNDING SOURCE 0 0 5,000 0 5,000
TOTAL BUILDING DEPARTMENT 468,027 473,131 559,652 552,399 531,996
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 191
PLANNING AND ZONING DEPARTMENT
001-1620-524
MISSION
The Planning and Zoning Department is committed to providing the community with high-quality
services and programs to enhance the quality of life of the City of South Miami residents,
businesses and visitors, and to promote a well-designed, physically integrated, livable and
prosperous community. The Planning and Zoning Department provides technical support to the
City Manager, City Commission, other Departments, appointed boards, residents, the business
community and the general public on current land use and development issues.
PLANNING and ZONING FUNCTION
The Department is charged with the oversight of all inquiries pertaining to the City’s adopted land
use and zoning provisions, including but not limited to, property plat and zoning information,
Comprehensive Plan amendments, variance requests, site plan reviews, issuance of sign permits,
tree removal permits, land development regulations and code compliance activity. The review
responsibility for this division is regulated by Florida Statutes Chapters 162, 163 and 380 and
Florida Administrative Code Section 9-J5 and 9-J11 along with the City Charter and Code. These
regulations control the development and implementation of City Comprehensive Plan, including
development regulations, concurrency regulations, and other issues relating to the overall
planning and land use function.
Planning Director
Jane K Tompkins
Senior Planner/
Zoning Admin.
Senior Planner/
Zoning Admin.
Grants and Sust.
Initiatives Admin.
Office Support
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 192
PLANNING AND ZONING ACCOMPLISHMENTS FY 2018
• Continued with the implementation
of the South Miami Intermodal
Transportation Plan (SMITP) and
obtained planning assistance grants.
• Completed updating the
Comprehensive Plan and submitted
it to the State reviewing agencies.
• Continued with the updates to the
Land Development Code.
• Participated with Miami Dade
County Parks & Recreation
Department, Transit Department,
and the Cities of Miami and Coral
Gables on the development of the
Underline/ MPath program.
• Prepared and filed an amendment
to the Comprehensive Plan text
amending the “Parks and Open
Space” land use category and the
Future Land Use Map to recognize
the Underline as parks and open
space.
• Prepared and presented for
adoption several amendments to
the Land Development Code
including removing the requirement
that restaurants obtain a Special Use
approval.
• Reviewed and processed several
zoning applications for the
redevelopment of 6075 Sunset into
a new, mixed-use project with
ground floor retail and 203
residential units.
• Reviewed and processed several
zoning and Comprehensive Plan
amendment applications for a
proposed townhouse development
near the intersection of Sunset Drive
and SW 67th Avenue.
• Undertook the study of the
Industrial area to determine the
desirability and feasibility of creating
new, more intense land use and
zoning categories for the area.
PLANNING AND ZONING OBJECTIVES FY 2019
• Complete and finalize the update to
the Comprehensive Plan.
• Complete the updating of the Land
Development Code.
• Continue with implementation of
the South Miami Intermodal
Transportation Plan.
• Complete an Affordable Housing
Master Plan.
• Complete the study of the Industrial
area and prepare any appropriate
Comprehensive Plan and Land
Development Code amendments
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 193
PLANNING & ZONING DEPARTMENT ACTIVITY REPORT
ACTIVITY ACTUAL
FY 2015
ACTUAL
FY 2016
ACTUAL
FY 2017
PROJECTED
FY 2018
ESTIMATED
FY 2019
Building Permits Reviewed 920 453 920 950 900
Grant Applications Prepared N/A 10 13 15 14
Items Processed for:
Planning Board 25 20 19 30 22
Environm. Review & Preserv. Board 160 85 85 64 65
Historic Preservation Board 6 6 5 3 3
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 194
PLANNING AND ZONING DEPARTMENT BUDGET FY 2018-2019
001-1620-524
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
0011620 5241210 SALARIES - REGULAR 273,433 325,584 334,857 319,857 324,078
0011620 5241310 SALARIES – PART TIME 0 0 0 10,000 0
0011620 5242110 F.I.C.A. 21,852 26,513 25,617 25,234 24,792
0011620 5242210 PENSION PLAN CONTRIBUTION 3,502 7,475 14,387 14,387 17,803
0011620 5242220 ICMA RETIREMENT 12,123 4,689 4,790 3,765 3,513
0011620 5242310 GROUP HEALTH INSURANCE 35,667 36,498 37,822 29,057 38,192
0011620 5242410 WORKER'S COMPENSATION 604 600 1,005 990 972
TOTAL PERSONNEL SERVICES 347,181 401,359 418,478 403,290 409,350
0011620 5243100 PROFESSIONAL SERVICES 0 0 1,290 1,290 1,290
0011620 5243450 CONTRACTUAL SERVICES 22,814 145,870 108,400 90,000 178,400
0011620 5244070 TRAVEL & CONFERENCE 600 31 1,400 1,400 1,400
0011620 5244110 POSTAGE 2,471 2,142 2,500 2,000 2,500
0011620 5244120 COMMUNICATION 2,356 1,741 3,240 3,240 3,240
0011620 5244515 LIABILITY INSURANCE - AUTO 503 477 477 477 477
0011620 5244620 MAINTENANCE-OPER EQPT. 700 3,611 5,500 3,000 5,500
0011620 5244634 MAINTENANCE-INTERNET SOFTWARE 1,000 1,000 4,000 4,000 4,000
0011620 5244710 PRINTING-INFRASTRUCTURE 1,363 1,129 1,640 1,640 1,640
0011620 5244910 LEGAL ADS 3,615 1,142 6,588 6,588 7,000
0011620 5245205 COMPUTER-EQUIPMENT 0 0 2,000 0 2,000
0011620 5245210 SUPPLIES 1,900 1,117 2,526 2,526 2,750
0011620 5245230 FUEL 57 71 108 108 108
0011620 5245410 MEMBERSHIPS & SUBSCRIPTIONS 839 1,315 1,749 1,749 1,749
TOTAL OPERATING EXPENSES 38,218 159,646 141,418 118,018 212,054
0011620 5249920 CONTINGENCY 0 0 5,000 0 5,000
OTHER FUNDING SOURCE 0 0 5,000 0 5,000
TOTAL PLANNING & ZONING 385,399 561,005 564,896 521,308 626,404
PLANNING DEPARTMENT BUDGET HIGHLIGHTS
3450 Contractual Services – $65,000 has been allocated under contractual services to develop an
Affordable Housing Master Plan.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 195
PUBLIC WORKS DEPARTMENT
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 196
PUBLIC WORKS ORGANIZATIONAL CHART
Public Works
Public Works
Director
Vacant
Superintendent
Streets &
Landscaping
Lead Worker II
Maintenance
Worker II
Maintenance
Worker II
Maintenance
Worker ll
Maintenance
Worker I
Maintenance
Worker I
Solid Waste
Garbage Collection
Lead Worker II
Heavy Equipment
Operator
Heavy
Equipment
Operator
Heavy Equipment
Operator
Heavy Equipment
Operator
Heavy Equipment
Operator
Heavy Equipment
Operator
Heavy Equipment
Operator
Trash Collection
Waste Coll. Driver
Waste Coll. Driver
Motor Pool
Division
Motor Pool
Supervisor
Auto Mechanic
Auto Mechanic
Building
Maintenance
Lead Worker II
Maintenance
Worker II
Eng. & Const. Capital Impr.
Project Mgr.
Associate Proj.
Engineer
Vacant
Office Support
Office Support
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 197
PUBLIC WORKS OFFICE OF THE DIRECTOR
001-1770-519
The Public Works Department is organized into administration staff, management personnel and
five divisions: (1) Solid Waste; (2) Streets and Landscaping; (3) Building Maintenance; (4) Motor
Pool; and (5) Engineering and Construction. Each Division plays a critical role in providing
comprehensive services to maintain and improve the needs of the City, as well as providing
support to all City Departments and Divisions.
MISSION
To support and enhance a high quality of life for the City's residents, businesses and visitors by
providing well planned, environmentally sensitive, cost effective, infrastructure and services to
promote public safety, transportation and economic growth; to respond and aid in recovery from
emergencies by providing and managing public works service; to foster effective oversight of the
Department of Public Works including Engineering and Construction, Street Services, Street
Lighting and Solid Waste.
PUBLIC WORKS OFFICE OF THE DIRECTOR FUNCTION
The Department’s administration staff and management is the key line of communication for all
inquiries on Department’s services and resources. The Department’s administration staff tends
to a wide range of residents’ inquiries, such as solid waste collection schedules, street light
outages, traffic light malfunctions, damaged traffic signs, road hazards, construction activities,
Miami Dade County recycling program, and others. The administration and management staff
handles Department events and administers the budget for all Divisions, Documents payroll, and
processes requisitions for vendors’ purchase orders. The Department’s management personnel
oversee all Department functions and manpower and obtain bids, negotiate and administer
contracts for outsourcing services.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 198
PUBLIC WORKS OFFICE OF THE DIRECTOR ACCOMPLISHMENTS FOR FY 2018
• Managed the Department’s Operations.
• Continued the compound cleaning
project to rid the Department’s surplus
items. Such as items to auction or proper
destruction.
• Maintained the City’s storage facility
in the Public Works Compound for
better access and display of storage
contents.
PUBLIC WORKS OFFICE OF THE DIRECTOR OBJECTIVES FOR FY 2019
• Reduce operation costs through
competitive bidding and negotiation on
purchases and services.
• Implement Florida Green Local
Government Standards at Public Works
and all other Departments in accordance
with the suggested criteria of the Florida
Green Building Coalition and
recommendation of the City’s Green
Task Force.
• Promote seasonal events such as Public
Works Weeks, Water Day, Earth Day and
Arbor Day as well as any other City
organized events.
• Enhance Department’s performance by
using team building and promoting
departmental values, goals and direction.
Continue to improve internal
communications.
• Improve cooperation with other
Departments by adhering to established
departmental schedule in providing
timely responses.
• Increase public safety – Public Works can
be significant in addressing many general
safety and quality of life issues affecting
our neighborhoods through new signage
replacing old outdated signage.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 199
PUBLIC WORKS OFFICE OF THE DIRECTOR BUDGET 2018-2019
001-1770-519
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
0011770 5191210 SALARIES - REGULAR 166,499 113,832 151,016 49,016 149,497
0011770 5192110 F.I.C.A. 11,690 947 11,553 3,750 11,437
0011770 5192210 PENSION PLAN CONTRIBUTION 0 8,571 1,373 1,373 8,049
0011770 5192220 ICMA 10,804 3,979 8,792 8,792 1,797
0011770 5192310 GROUP HEALTH INSURANCE 23,318 15,054 22,693 13,920 22,915
0011770 5192410 WORKER'S COMPENSATION 348 318 272 147 448
TOTAL PERSONNEL SERVICES 212,659 142,701 195,699 76,998 194,143
0011770 5194070 TRAVEL & CONFERENCES 27 0 250 0 250
0011770 5194080 EMPLOYEE EDUCATION 380 141 250 0 250
0011770 5194120 COMMUNICATION 704 248 780 780 780
0011770 5194540 BOILER & MACHINERY INSURANCE 0 0 1,000 0 1,000
0011770 5194710 PRINTING- INFRASTRUCTURE 2,854 2,570 5,000 3,000 5,000
0011770 5195205 COMPUTER EQUIPMENT 0 0 1,000 0 1,000
0011770 5195210 SUPPLIES 996 878 1,000 1,000 1,000
0011770 5195270 PERMITS 925 925 1,000 1,000 1,000
0011770 5195410 MEMBERSHIPS & SUBSCRIPTIONS 488 0 500 500 500
TOTAL OPERATING EXPENSES 6,374 4,762 10,780 6,280 10,780
TOTAL OFFICE OF THE DIRECTOR 219,033 147,463 206,479 83,278 204,923
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 200
PUBLIC WORKS BUILDING MAINTENANCE DIVISION
001-1710-519
MISSION
The Division’s mission is to maintain and enhance the quality of life in our City through
resourceful maintenance and operation of a safe civic infrastructure, providing City residents,
visitors, neighborhoods and businesses with efficient, quality service necessary to support the
growing demands of the community.
BUILDING MAINTENANCE DIVISION FUNCTION
Building Maintenance Division is responsible for: performing maintenance and improvements to
all public buildings and facilities; management and maintenance of burglar and fire alarm
protection systems; performing carpentry, electrical, plumbing, painting, roofing, and masonry
work; maintenance of mechanical equipment (elevators. A/C units; etc.), hard floors, windows
and doors; inspecting and implementing ADA; performing fire and building corrective measures.
BUILDING MAINTENANCE DIVISION ACCOMPLISHMENTS FOR FY 2018
• Prepared inspections of city facilities for
maintenance recommendations.
Partnered with other City departments
and outside vendors to provide
maintenance, safety and efficient
measures for City facilities.
• Coordinated annual Fire Extinguisher
Inspections for all City facilities.
• Coordinated additional inspections of all
City facilities.
• Painted Community Center exterior.
• Installed new LED lights in City Hall lobby
and HR stairway.
• Raised 33 electrical boxes to prepare for
rubber mulch installation.
• Purchased and installed two new A/C
units in the Police Department.
• Purchased and installed one new A/c
unit in the Community Center.
• Painted the Community Center Gym.
• Installed new flooring in the Elevator of
the Community Center.
• Installed two 20 AMP breakers for the
printers in the Sylva Martin Building.
• Raised fifty electrical boxes in the
Downtown South Miami area in
preparation of placing new rubber
mulch.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 201
BUILDING MAINTENANCE DIVISION OBJECTIVES FOR FY 2019
• Prepare inspections of city facilities for
maintenance recommendations.
Partner with other City departments
and outside vendors to provide
maintenance, safety and efficient
measures for City facilities.
• Coordinate annual Fire Extinguisher
Inspections for all City facilities.
• Coordinate additional inspections of all
City facilities.
BUILDING MAINTENANCE DIVISION ACTIVITY REPORT
ACTIVITY
ACTUAL
FY 2015
ACTUAL
FY 2016
ACTUAL
FY 2017
PROJECTED
FY 2018
ESTIMATED
FY 2019
Changing AC Filters 744 954 954 950 950
Unscheduled Repairs and Work Requests 1225 1087 1110 780 1100
Cleaning of Fish Pond 24 12 12 12 16
Re-Certification of City fire extinguishers 77 68 70 58 60
Changing of water filters 8 10 10 10 10
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 202
PUBLIC WORKS BUILDING AND MAINTENANCE BUDGET FY 2018-2019
001-1710-519
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
0011710 5191210 SALARIES - REGULAR 73,532 82,818 87,273 87,273 91,300
0011710 5191410 OVERTIME 4,063 5,190 4,000 4,000 4,000
0011710 5192110 F.I.C.A. 6,812 7,785 6,982 6,982 7,290
0011710 5192210 PENSION PLAN CONTRIBUTION 4,474 9,517 4,907 4,907 6,169
0011710 5192310 GROUP HEALTH INSURANCE 15,221 14,223 15,129 14,124 15,277
0011710 5192410 WORKER'S COMPENSATION 2,427 2,236 4,093 4,093 4,275
TOTAL PERSONNEL SERVICES 106,529 121,769 122,384 121,379 128,311
0011710 5193450 CONTRACTUAL SERVICES 61,502 60,334 82,960 82,960 87,960
0011710 5194080 EMPLOYEE EDUCATION 0 0 250 250 250
0011710 5194120 COMMUNICATION 254 40 780 780 780
0011710 5194310 UTILITES-ELECTRIC 102,477 88,689 125,000 120,000 125,000
0011710 5194320 UTILITIES-WATER 30,162 33,100 52,000 52,000 50,000
0011710 5194620 MAINT & REPAIR OPER EQUIP 395 1,010 2,500 2,500 2,500
0011710 5194670 MAINT & REPAIR-GDS & STRUCT 60,186 55,013 62,000 62,000 66,000
0011710 5195210 SUPPLIES 4,818 16,235 20,000 17,000 20,000
0011710 5195220 UNIFORMS 579 767 800 800 1,000
TOTAL OPERATING EXPENSES 260,373 255,188 346,290 338,290 353,490
0011710 5199920 CONTINGENCY 5,000 0 5,000 0 5,000
OTHER FUNDING SOURCE 5,000 0 5,000 0 5,000
TOTAL BUILDING MAINTENANCE 371,902 376,957 473,674 459,669 486,801
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 203
PUBLIC WORKS SOLID WASTE DIVISION
001-1720-534
MISSION
Solid Waste Division is committed to providing cost effective management of solid waste
materials generated within the City for the protection of health, safety and welfare of the public
and the environment.
SOLID WASTE DIVISION FUNCTION
Solid Waste Division is responsible for: providing garbage and trash removal services for
residents; issuing excess trash notices; assisting City residents with the Miami Dade County
recycling program; filling of trash holes; installation of “no dumping” signs, as required;
installation and/or removal of event banners; and solid waste collection after special City events.
SOLID WASTE DIVISION ACCOMPLISHMENTS FOR FY 2018
• Continued to provide staff with the
necessary training in order to provide
a high level of services to City
residents.
• Continued to upgrade fleet to
establish dependable and efficient
trucks and heavy equipment.
• Continued to fill trash holes with the
recycled asphalt pavement (RAP)
material.
• Promoted recycling to save tipping
fees and benefit the environment.
• Reduced costs of operation and
dumping fees with alternative
methods and recycling.
• Continued to work with Code
Enforcement to reduce illegal
dumping sites.
• Reduced amount of overtime by
providing proper staffing levels.
• Completed the removal of Hurricane
debris after Hurricane Irma.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 204
SOLID WASTE DIVISION OBJECTIVES FOR FY 2019
• Continue to provide staff with the
necessary training in order to provide
a high level of services to City
residents.
• Continue to upgrade fleet to
establish dependable and efficient
trucks and heavy equipment.
• Continue to fill trash holes with the
recycled asphalt pavement (RAP)
material.
• Promote recycling to save tipping
fees and benefit the environment.
• Reduce costs of operation and
dumping fees with alternative
methods and recycling.
• Continue to work with Code
Enforcement to reduce illegal
dumping sites.
• Reduce amount of overtime by
providing proper staffing levels.
SOLID WASTE DIVISION ACTIVITY REPORT
ACTIVITY
ACTUAL
FY 2015
ACTUAL
FY 2016
ACTUAL
FY 2017
PROJECTED
FY 2018
ESTIMATED
FY 2019
Garbage [tons] 3094 2010 2552 2552 2610
Trash [tons] 6940 8196 7996 7568 8200
Excess Trash Pickups 63 75 72 70 90
Filling of Trash Holes 408 373 355 325 250
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 205
PUBLIC WORKS SOLID WASTE DIVISION BUDGET FY 2018-2019
001-1720-534
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
0011720 5341210 SALARIES - REGULAR 323,253 334,674 351,191 351,191 362,017
0011720 5341410 OVERTIME 6,922 19,198 8,000 8,000 8,000
0011720 5342110 F.I.C.A. 27,166 29,474 28,815 28,815 29,684
0011720 5342210 PENSION PLAN CONTRIBUTION 9,217 20,122 18,867 18,867 23,414
0011720 5342220 ICMA 7,705 492 0 0 0
0011720 5342310 GROUP HEALTH INSURANCE 66,467 62,157 68,079 63,864 68,746
0011720 5342410 WORKER'S COMPENSATION 30,287 28,366 46,259 46,259 47,693
TOTAL PERSONNEL SERVICES 471,017 494,483 521,211 516,996 539,554
0011720 5343470 INTERLOCAL AGREEMENT-RECYCLING 88,609 89,280 93,000 93,000 93,000
0011720 5344080 EMPLOYEE EDUCATION 0 279 250 250 250
0011720 5344340 REFUSE DISPOSAL FEE 748,329 684,278 750,000 710,000 775,000
0011720 5345210 SUPPLIES 17,287 23,260 68,500 40,500 68,500
0011720 5345220 UNIFORMS 2,706 3,737 4,000 4,000 4,000
TOTAL OPERATING EXPENSES 856,931 800,834 915,750 847,750 940,750
TOTAL SOLID WASTE 1,327,948 1,295,317 1,436,961 1,364,746 1,480,304
SOLID WASTE DIVISION BUDGET HIGHLIGHTS
4340 Refuse Disposal Fee – This line item was increased by $25,000 due to an increase of the
Residential Refuse Disposal fee by Miami-Dade County.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 206
PUBLIC WORKS STREETS AND LANDSCAPING DIVISION
001-1730-541
MISSION
In the spirit of cooperation with other City Departments and agencies, the Street Maintenance
and Landscaping Division’s mission is to provide a safe and clean environment for the community
and to promote a culture of value and accountability.
STREETS AND LANDSCAPING DIVISION FUNCTION
Streets and Landscaping Division is responsible for maintaining of City streets and street
landscaping; mowing and fertilization of City’s public right-of-ways and public facility grounds;
litter pick-up; citywide tree trimmings; installation and repair of street signs; repairs of potholes;
citywide street sweeping; graffiti removal; curb painting; parking and pavement marking;
sidewalk pressure cleaning; street light inspections; citywide storm drain inspections; supervising
storm drain pipe cleaning; inspections of illicit discharges; canal litter and debris cleaning, as
needed; sidewalk and curb repairs; management of irrigation systems citywide; and seasonal City
decorations in the Downtown area.
STREETS AND LANDSCAPING DIVISION ACCOMPLISHMENTS FOR FY 2018
• Cleared streets of debris and trimmed
damaged trees due to Hurricane Irma.
• From 72 Street & US1 to 59th Place
removed and replaced the landscaping
with new trees, plants, and mulch.
• Completed the installation of rubber
mulch in the Downtown Area.
• Monitored lighting and electrical
easements. Continued to monitor street
lighting to facilitate FPL’s repairs and
upgrades of areas with low lighting.
• Monitored yearly maintenance of
easement and high trees under power
lines.
• Continued to striped parking spaces as
needed.
• Trimmed trees as needed throughout
the City in various locations.
• Increased overall roadway safety-
Increased timely repair of potholes and
removal of debris and other dangerous
objects from the right of way. Repaired
damaged sidewalks to eliminate liability
to the City.
• Conducted inspection of drains for
preventative maintenance.
• Replaced Downtown Christmas
decorations.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 207
• Reduced amount of overtime by
providing proper staffing levels.
• Removed trees and replaced sod in the
Dante Park Project.
• Continued to assist with the City’s tree
planting initiative.
STREETS AND LANDSCAPING DIVISION OBJECTIVES FOR FY 2019
• Continue to stripe parking spaces as
needed.
• Trim trees as needed throughout the City
in various locations.
• Increase overall roadway safety- Increase
timely repair of potholes and removal of
debris and other dangerous objects from
the right of way. Repair damaged
sidewalks to eliminate liability to the
City.
• Monitor lighting and electrical
easements. Continue to monitor street
lighting to facilitate FPL’s repairs and
upgrades of areas with low lighting.
• Continue to assist with the City’s tree
planting initiative.
• Reduce amount of overtime by providing
proper staffing levels.
• Monitor yearly maintenance of
easement and high trees under power
lines.
• Coordinate the yearly maintenance
agreement with outside vendor on the
annual contract for median landscape
maintenance agreement in conjunction
with FDOT reimbursement program.
• Coordinate with an outside vendor to
add irrigation on 72 Street from 57
Avenue to US1.
• Continue to upgrade and beautify the
Downtown Area
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 208
STREETS & LANDSCAPING DIVISION ACTIVITY REPORT
ACTIVITY ACTUAL
FY 2015
ACTUAL
FY 2016
ACTUAL
FY 2017
PROJECTED
FY 2018
ESTIMATED
FY 2019
Mowing of City Facilities & Locations 75 78 78 78 78
Sweeping of Streets [miles] 2645 2645 2645 2645 2645
Pressure-Cleaning of Sidewalks 55 52 52 52 52
Inspection of Storm Drains 836 800 800 800 800
Cleaning of Drainage Pipes [feet] 1050 1550 1500 1350 1280
Cleaning of Storm Drains 60 100 90 95 102
Citywide Insp. of St. Lights & Downtown Lighting 24 52 52 52 52
Removal of Graffiti 260 227 200 225 200
Trimming of Street Trees 416 408 400 412 400
Installation & Repair of Street Signs 96 97 100 100 100
Citywide Repair of Potholes 108 87 90 95 80
Installation & Removal of Banners 110 98 95 100 100
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 209
PUBLIC WORKS STREETS & LANDSCAPING DIVISION BUDGET FY 2018-2019
001-1730-541
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
0011730 5411210 SALARIES - REGULAR 235,662 256,531 256,476 256,476 277,022
0011730 5411410 OVERTIME 535 11,358 5,000 5,000 5,000
0011730 5412110 F.I.C.A. 15,622 17,630 20,003 20,003 21,575
0011730 5412210 PENSION PLAN CONTRIBUTION 7,162 16,587 12,312 12,312 16,106
0011730 5412220 ICMA 5,611 1,189 1,896 1,896 1,949
0011730 5412310 GROUP HEALTH INSURANCE 54,892 51,222 52,950 47,373 53,469
0011730 5412410 WORKER'S COMPENSATION 16,206 15,802 26,349 26,349 28,472
TOTAL PERSONNEL SERVICES 335,690 370,319 374,986 369,409 403,593
0011730 5413450 CONTRACTUAL SERVICES 27,340 20,560 60,000 60,000 65,000
0011730 5414070 TRAVEL AND CONFERENCE 50 12 250 250 250
0011730 5414080 EMPLOYEE EDUCATION 505 0 500 500 500
0011730 5414120 COMMUNICATION 642 718 1,080 1,080 1,080
0011730 5414625 LANDSCAPE MAINTENANCE 25,893 32,377 50,000 40,000 50,000
0011730 5414640 MAINT & REP.STREETS & PARKWYS 12,795 8,309 20,000 20,000 20,000
0011730 5414650 ELECTRICITY-STREET LIGHTS 106,017 136,971 150,000 150,000 140,000
0011730 5414670 MAINT & REP-GDS & STRUCT 3,572 2,703 12,000 10,000 10,000
0011730 5415210 SUPPLIES 2,836 3,321 4,000 3,500 4,000
0011730 5415220 UNIFORMS 2,894 3,041 3,500 3,500 3,500
0011730 5415245 TOOLS 355 398 500 500 500
TOTAL OPERATING EXPENSES 182,899 208,410 301,830 289,330 294,830
TOTAL STREET MAINTENANCE 518,589 578,729 676,816 658,739 698,423
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 210
PUBLIC WORKS MOTOR POOL DIVISION
001-1760-519
MISSION
The Division provides preventive maintenance and repair of public works automotive and
mechanical equipment that will protect the public’s investment in these resources as well as to
provide safe and dependable units for City personnel to perform their duties effectively with
minimum downtime to vehicles.
MOTOR POOL DIVISION FUNCTION
Equipment Maintenance (Motor Pool) Division is responsible for: maintaining and servicing the
City’s entire vehicular fleet and equipment; performing preventative vehicle maintenance;
managing and maintaining vehicle inventory as well as fuel inventory; arranging for underground
fuel storage tank inspections; purchasing and managing our heavy equipment City fleet;
responsible for Landscape maintenance of mower, saws, tools and other lawn equipment;
monitor fuel system and conducts fuel level checks.
MOTOR POOL DIVISION ACCOMPLISHMENTS FOR FY 2018
• Reduced fuel consumption as well as
emission by replacing older vehicles
through replacement. Researched for
better fuel distribution system to
facilitate control of gasoline and diesel
with fleet management.
• Researched technologies for vehicles
with alternative propulsions, such as
electric, natural gas and hybrids.
• Increased scheduled maintenance
performance by using inspections of
vehicles at the motor pool for other
services.
• Continued to attend several repair and
maintenance trainings concerning the
City’s fleet.
• Upgraded and replaced Motor Pool
generator.
• Updated fleet work order software.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 211
MOTOR POOL DIVISION OBJECTIVES FOR FY 2019
• Reduce fuel consumption as well as
emission by replacing older vehicles
through replacement. Research for
better fuel distribution system to
facilitate control of gasoline and diesel
with fleet management.
• Research technologies for vehicles with
alternative propulsions, such as electric,
natural gas and hybrids.
• Increase scheduled maintenance
performance by using inspections of
vehicles at the motor pool for other
services.
• Continue to attend several repair and
maintenance trainings concerning
the City’s fleet.
• Update fleet work order software.
MOTOR POOL ACTIVITY REPORT
ACTIVITY
ACTUAL
FY 2015
ACTUAL
FY 2016
ACTUAL
FY 2017
PROJECTED
FY 2018
ESTIMATED
FY 2019
Motor Pool Scheduled & Unscheduled Serv. 1300 1857 1850 1790 1740
Motor Pool Road Call/Emerg. Serv. 156 54 60 46 50
Motor Pool Warranty Service 36 21 20 15 12
Generator Inspections 208 208 208 208 208
Fuel Level Checks 116 156 160 150 150
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 212
PUBLIC WORKS MOTOR POOL DIVISION BUDGET FY 2018-2019
001-1760-519
ACCT NO ACCOUNT CLASSIFICATION ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
0011760 5191210 SALARIES - REGULAR 126,473 138,861 139,710 139,710 143,605
0011760 5191410 OVERTIME 494 4,562 4,000 4,000 4,000
0011760 5192110 F.I.C.A. 9,058 10,673 10,994 10,994 11,292
0011760 5192210 PENSION PLAN CONTRIBUTION 5,532 12,009 7,728 7,728 9,555
0011760 5192220 ICMA 2,194 0 0 0 0
0011760 5192310 GROUP HEALTH INSURANCE 23,375 21,716 22,693 20,457 22,915
0011760 5192410 WORKER'S COMPENSATION 3,190 2,963 4,952 4,952 5,091
TOTAL PERSONNEL SERVICES 170,316 190,784 190,077 187,841 196,458
0011760 5194070 TRAVEL AND CONFERENCE 227 0 0 0 0
0011760 5194080 EMPLOYEE EDUCATION 0 225 250 250 250
0011760 5194120 COMMUNICATION 487 690 780 780 780
0011760 5194515 LIABILITY INSURANCE-AUTO 41,368 31,634 32,000 32,000 40,000
0011760 5194620 MAINT & REP-OPERAT EQUIP 300 29,897 21,000 21,000 25,000
0011760 5194680 MAINT & REP-OUTSIDE SER. 73,348 59,321 75,000 75,000 75,000
0011760 5195220 UNIFORMS 2,309 2,566 3,000 3,000 3,000
0011760 5195230 FUEL & LUB. 95,418 95,855 141,388 137,009 150,000
0011760 5195240 PARTS 64,698 55,999 60,000 60,000 60,000
0011760 5195245 OPERATING TOOL 546 392 600 600 1,000
0011760 5195250 TIRES 31,710 31,186 35,000 35,000 30,000
0011760 5195260 CHEMICALS/SUPPLIES 1,464 1,744 1,800 1,800 1,800
TOTAL OPERATING EXPENSES 311,875 309,509 370,818 366,439 386,830
TOTAL MOTOR POOL 482,191 500,293 560,895 554,280 583,288
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 213
PUBLIC WORKS ENGINEERING AND CONSTRUCTION
DIVISION
001-1790-519
MISSION
To provide citizens with professional engineering services in support of information collection and
archiving, planning, permitting, design and administration of all public infrastructure construction
programs; provide engineering and technical services, construction administration, inspection
and quality assurance for all infrastructure construction projects.
ENGINEERING AND CONSTRUCTION DIVISION FUNCTION
Engineering and Construction Division is responsible for managing the City’s Capital Improvement
Plan, which mainly includes projects involving traffic calming; drainage; roadways; sidewalks; and
street lighting; performing stormwater utility activities; assisting Planning Department in the
City’s flood/community rating system; assisting the public with inquiries related to design and
construction activities; administering public workshops for City projects; reviewing engineering
plans from consultants and contractors per City standards; directing City engineering consultants
and contractors; issuing RFP’s for design and bids for construction; coordinating efforts with other
governmental agencies; issuing permits for construction within public right of way; reporting
traffic concerns from residents to Miami Dade County and FDOT; managing State annual National
Pollutant Discharge Elimination System (NPDES) permit for City stormwater systems; maintaining
and updating City master plans for stormwater, maintaining as-built records; establishing traffic
studies to implement traffic calming projects; monitoring and managing emergency hurricane
debris clearance and removal; manage canal routine maintenance contracts with Miami-Dade
County and grant funds project reporting.
ENGINEERING AND CONSTRUCTION DIVISION ACCOMPLISHMENTS
FOR FY 2018
• Traffic Calming Projects: Started
construction of traffic calming
improvements in the Twin Lake
neighborhood area.
• Traffic Study: Perform traffic studies
throughout the City as requested by
residents
• Stormwater Structure Cleaning:
Continued to provide cleaning and
maintenance services for stormwater
drainage inlets and systems throughout
the City with truck mounted vacuum
units. This service provides quality
assurance of the drainage structures
throughout the City and prevents
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 214
flooding by maintaining the catch basin
free of debris, thus able to absorb the
maximum capacity of stormwater from
a storm event.
• Drainage Improvements Pinecrest
Villas (SW 59th Ave): Started
construction of drainage improvements
along SW 59th Avenue between SW 74th
Street and SW 80th Street. This project
will provide drainage improvement
along SW 59th Avenue between SW
74th Street and SW 80th Street as a
continuation of the drainage
improvements construction completed
along SW 74th Terrace between SW
58th and SW 59th Avenue. The
objective of this project is to improve
the existing drainage system to allow for
proper stormwater runoff collection the
in the area. The new drainage system
improvements will include but is not
limited to construction of new drainage
structures, manholes, exfiltration
trenches, and pipe replacement.
• Drainage Improvements at SW 68 ST &
SW 65 AVE and at SW 60 ST & SW 65
AVE: Completed the drainage
improvements construction at SW 68 ST
& SW 65 AVE and at SW 60 ST & SW 65
AVE. The project included minor
drainage improvements by adding new
pipes and exfiltration trench to the
existing drainage system to collect
storm runoff.
• Drainage & Roadway Improvement at
SW 60th Ave & SW 83rd St: Completed
the design of drainage improvements
at SW 60th Ave & SW 83rd Street. The
new drainage system improvements
will include but is not limited to
construction of new drainage
structures, manholes and exfiltration
trenches.
• Citywide Neighborhood Greenway
Sharrows and signs: Completed the
design to install approximately 630
greenway sharrows throughout the
City. This project is part of a continuing
effort to enhance the transportation
system and mobility choices for the
residents and visitors to the City of
South Miami. It was identified in the
South Miami Intermodal
Transportation Plan (SMITP). The
SMITP was adopted in early 2015, with
a focus on pedestrian safety and
mobility.
• SW 64th Street and Bike Lane
Improvements: Completed the design
for SW 64th Street and Bike Lane
Improvements, a Miami Dade County
CDBG/ PHCD grant funded project. This
project is part of a continuing effort to
enhance the transportation system and
mobility choices for the residents and
visitors to the City of South Miami. It
was identified in the South Miami
Intermodal Transportation Plan (SMITP).
The SMITP was adopted in early 2015,
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 215
with a focus on pedestrian safety and
mobility. The project includes buffered
bike lanes, landscaping, signage,
pavement marking and resurfacing
along SW 64th Street between SW 57th
and 62nd Avenue. A main priority of this
Project is to provide a safer
environment for pedestrians, cyclists,
and residents.
• Sidewalk Repairs: Completed several
sidewalk repairs throughout the City.
• Sidewalk Expansion: Completed the
sidewalk widening at 5800 SW 73rd
Street for outdoor seating.
• Road Resurfacing & Reconstruction:
The City of South Miami Engineering &
Construction Division prepared a
Citywide Road Resurfacing Master plan
for this fiscal year and the following
projects were prioritized and
completed:
Roadway Resurfacing was performed at the
following locations:
− SW 61 Street from 62 Place to 62
Avenue
− SW 59 Place from 74 Street to 76 Street
− SW 76 Terrace from 69 Avenue to 67
Avenue
− SW 68 Avenue from 74 Street to 76
Terrace
− SW 57 Court 78 Street to 80
Street
− SW 78 ST from SW 57 Court
to SW 58 Avenue
− SW 68 Court from SW 75
Terrace to 74 Street
− SW 75 Street from 68 Court
to 6870 SW 75 Street
Roadway Reconstruction was
performed at the following locations:
− SW 82 Street from SW 60 to
62 Avenue
− SW 63 Avenue from SW 78
to 80 Street
− SW 79 Street from Canal to
SW 59 Avenue
− SW 61 Avenue from SW 83
to SW 84 Street
• Dante Fascell Parking Lot & Drainage
Improvements: Completed the design
for the parking lot and drainage
improvements. The improvements will
maintain the existing perpendicular
parking and will add drainage and a
dumpster pad.
• Palmer Park Drainage Improvements:
Completed the design for drainage
improvements for the South Parking lot
and the resurfacing of the East parking
Lot. The project objective is to control
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 216
and prevent storm-water pollutant
loads before it enters the Twin Lakes
Canal and eliminate water flooding in
the entire park.
• Sanitary Sewer Master Plan – Design
started on the first phase of the Sanitary
Sewer upgrades for South Miami, based
on the Sanitary Sewer Master Plan. The
master plan identifies areas within the
City that are currently not serviced by a
public sanitary sewer system, provides
information on existing sewer systems,
and includes a layout of the proposed
systems.
• Citywide Directional Street signs &
Posts: Completed installation of the
new street signs on local roads and
Miami-Dade County roads throughout
the City. The result is a much clear
indication of street names and
identification or branding effect for the City,
as the signs include the new City logo.
• Welcome signs: The design for the City
Welcome entry signs was completed.
The City of South Miami Welcome Signs
are to be installed at the entryways for
the City and will include a gateway
monument sign to be placed at Fuchs
Park and a prototypical gateway/entry
sign to be implemented at various City
entry sites.
• NPDES Permit: Compiled
information necessary for and
completed and submitted the
National Pollutant Discharge System
(NPDES) Municipal Separate Storm
Sewer System (MS4) Report to
Florida Department of
Environmental Protection to ensure
proper protection of our surface
waters from inappropriate storm
water discharge.
• Grants: Coordinated with the Grants
Administrator and provided
technical support for the application
of several grants important for the
efficient management of the
Engineering Department by seeking
revenues other than from citizens
for these essential projects.
• Miscellaneous projects:
− Completed the Citywide
Directional Decorative Sign
conversion to GIS
− Completed the paver repairs
at SW 58th Ct & SW 73rd St
− Reviewed the design
drawings of proposed
smartlink kiosks
− Construction Oversight to
FDOT project at SW 57th
Avenue between SW 72nd St
and SW 74th St
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 217
− Construction Oversight to FDOT project
at SW 57th Avenue and Bird Road
− Reviewed drawings for the FDOT
Lighting Upgrades-SR 5/US1 SIGNALIZED
INTERS.LIGHTING FM PALMETTO/SW
98ST TO GRANADA BLV
− Construction Oversight to CRA Office
fiber connection to Pool House
• Began the design and preparation of
construction documents for the
following projects:
− Landscape from US#1 to 69th
Ave and Road Re-Alignment
Sunset Drive 62 Ave to 61 Ct
− Landscape & Roadway
Improvement along Sunset
Dr between US#1 to SW 57th
Ave
ENGINEERING AND CONSTRUCTION DIVISION OBJECTIVES FOR FY 2019
• Continue to implement traffic calming
devices throughout the City
• Perform drainage improvements
throughout the City, per the Stormwater
Master Plan
• Implement recommendations from the
South Miami Intermodal Transportation
Plan
• Continue road resurfacing and
reconstruction.
• Continue sidewalk improvements and
repairs.
• Continue to provide transit facility
improvements throughout the City.
• Continue design for citywide sewer
upgrades, as per the Sanitary Sewer
Master Plan
• Implementation of new software system
(TRAKiT TTand I TRAKiT) for permit
process
.
ENGINEERING AND CONSTRUCTION DIVISION
ACTIVITY
ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Mgmt. of Construction Projects 25 25 38 23 21
Permits Issued 104 130 100 90 88
Permits Handled 115 140 110 100 98
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 218
PUBLIC WORKS ENGINEERING & CONSTRUCTION DIVISION BUDGET 2018-2019
001-1790-519
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
0011790 5191210 SALARIES & WAGES - REGULAR 137,201 106,596 156,416 156,416 160,785
0011790 5192110 F.I.C.A. 10,987 7,953 11,966 11,966 12,300
0011790 5192210 PENSION PLAN CONTRIBUTION 2,462 5,773 0 0 0
0011790 5192220 ICMA 6,388 3,098 10,921 10,921 11,227
0011790 5192310 GROUP HEALTH INSURANCE 15,197 10,080 15,129 14,592 15,277
0011790 5192410 WORKER'S COMPENSATION 210 271 468 468 481
TOTAL PERSONNEL SERVICES 172,445 133,771 194,900 194,363 200,070
0011790 5193450 CONTRACTUAL SERVICES 3,650 3,046 0 0 0
0011790 5194070 TRAVEL & CONFERENCE 48 30 250 0 250
0011790 5194080 EMPLOYEE - EDUCATION 593 745 1,000 900 1,000
0011790 5194120 COMMUNICATION 1,081 1,043 1,560 1,560 1,560
0011790 5195205 COMPUTER EQUIPMENT 0 0 300 300 300
0011790 5195210 SUPPLIES 1,908 661 2,500 1,500 2,500
0011790 5195410 MEMBERSHIPS & SUBSCRIPTIONS 668 662 1,000 700 1,000
TOTAL OPERATING EXPENSES 7,948 6,187 6,610 4,960 6,610
TOTAL ENGINEERING & CONSTRUCTION 180,393 139,958 201,510 199,323 206,680
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 219
POLICE DEPARTMENT
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 220
POLICE ORGANIZATIONAL CHART
Chief of Police
Rene Landa
Assistant Chief of
Police
Captain
Operations
Bureau
Criminal
Investigations
Division
Lieutenant
Sergeant
Special Invest.
Unit
(SIU)
VIN
HIDTA
General
Investigations
(GIU)
Dept. Secretary Uniform Patrol
Division
2 Lieutenants
Sergeant
A Shift
Sergeant
B Shiftl
Sergeant
C Shift
Relief Sergeant
Patrol K9 Unit Reserves CRA Officers
Captain
Administration
Bureau
Communications
Division
Comm. Manager
Comm.
Coordinator
A Shift
B Shift
C Shift
Admin. Assistant Support Services
Division
Sergeant
Fleet Mgt. &
Equip.
Property &
Evidence Unit
Training
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 221
POLICE DEPARTMENT
001-1910-521
MISSION
To deliver professional police services in partnership with the people we serve, in order to
provide a safe and secure environment for all.
POLICE DEPARTMENT FUNCTION
To be a world class law enforcement agency, one that exhibits traits for other agencies to
emulate, one that is constantly endeavoring to improve and stay on the cutting edge of the
policing profession; an agency that impresses its citizens the first and every time, always striving
to improve upon its successes and one that empowers and encourages its employees to serve the
public and protect life and property with dignity, honor and pride.
POLICE DEPARTMENT ACCOMPLISHMENTS FOR FY 2018
• Completed transition to new GETAC
ruggedized laptops and completed
vehicle conversions.
• Completed the digitalization of all
archived personnel files.
• Firearms Training Simulator was
purchased for shoot-don’t shoot
scenarios, to enhance officers use of
force skills.
• Added additional red-light enforcement
cameras along the S. Dixie Highway
corridor.
• Successfully completed the re-
accreditation process.
• Continued advancing executive training
of administrative personnel.
• Continued to identify and address
quality of life issues utilizing a multi-
disciplinary approach.
• Continued to identify and address crime
hotspots throughout the City
POLICE DEPARTMENT OBJECTIVES FOR FY 2019
• Expand Reserve Officer Program
• Continue expanding community outreach
programs such as CAST and National
Night Out
• Expand Criminal Investigations tasks and
missions.
• Add an additional two red light
enforcement cameras along the S. Dixie
Highway corridor.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 222
• Adopt a License Plate Reader Program to
crime prevention practices.
• Expand PAL athletic programs
• Enhance night time patrols by
incorporating new FLIR technologies
• Increase crime solvability by utilizing
DNA detection techniques
• Continue active shooter training with local
schools and possible target institutions
• Task Patrol with increased security at local
schools
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 223
POLICE DEPARTMENT ACTIVITY REPORT
ACTIVITY
ACTUAL
FY 2015
ACTUAL
FY 2016
ACTUAL
FY 2017
PROJECTED
FY 2018
ESTIMATED
FY 2019
Administrative:
Employment Applicants processed 8 16 16 20 15
Internal Investigations Conducted 15 12 12 12 12
Employee Training Hours 3,723 3,800 4,000 4,000 3,800
Vehicles Purchased 7 8 8 8 9
Property & Evidence Handled 1506 550 550 525 515
Communications:
Total Calls for Service 12,190 13,434 13,600 11,600 14,120
Crime Analysis:
Total Violent Crimes 80 90 90 65 42
Total Non-Violent Crimes 696 690 690 700 556
Total Crime Offenses 776 780 780 765 598
Patrol:
Total Arrests 1,033 1,002 829 550 636
Citations - Moving Violations 7,764 8,532 9,042 8,500 5,784
Non-Moving & Parking 3,990 4,236 3,109 3,000 2,390
Written Reports 4,029 3,261 3,947 3,200 3,472
Assigned Calls 12,769 12,666 13,751 12,500 13,146
Criminal Invest. Division:
Total Cases Assigned 1189 798 798 800 1,468
Total Cases Cleared 236 312 312 300 190
Total Arrests 68 36 36 40 48
Crime Scenes Processed 65 42 42 50 54
Total Reports Written 1,300 866 866 950 1,456
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 224
POLICE BUDGET FY 2018-2019
001-1910-521
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
0011910 5211210 SALARIES - REGULAR 3,489,115 3,446,809 3,611,492 3,611,492 3,596,961
0011910 5211410 OVERTIME 141,612 225,970 150,000 150,000 150,000
0011910 5211411 OVERTIME-HOLIDAY PAY 58,938 62,577 62,000 62,000 62,000
0011910 5211413 OVERTIME-RED LIGHT CAMERAS 0 0 50,000 4,500 10,000
0011910 5211510 SPECIAL PAY-EDUCATION INCEN. 31,248 27,318 29,970 29,970 31,958
0011910 5211530 HAZARD PAY 15,745 49,450 65,250 65,250 65,250
0011910 5212110 F.I.C.A. 307,062 308,573 303,607 303,607 299,587
0011910 5212210 PENSION CITY CONTRIBUTION 433,753 469,874 487,487 487,487 465,991
0011910 5212220 DEFERRED COMP. CONTRIBUTION 11,033 14,274 24,668 24,668 25,246
0011910 5212310 GROUP HEALTH INSURANCE 410,395 373,480 446,276 385,000 450,642
0011910 5212410 WORKER'S COMPENSATION 79,589 60,016 112,031 112,031 92,157
TOTAL PERSONNEL SERVICES 4,978,490 5,038,341 5,342,781 5,236,005 5,249,792
0011910 5213116 ANNUAL PHYSICALS 3,030 9,705 15,340 15,340 15,340
0011910 5213450 CONTRACTUAL SERVICES 96,649 136,502 185,413 185,413 204,932
0011910 5213452 RED LIGHT CAMERAS 136,327 155,754 256,200 195,000 307,440
0011910 5213456 CONTRACTUAL SCHOOL CROSSING 63,646 55,873 130,442 130,442 130,442
0011910 5213490 CRIME PREVENTION PROGRAMS 4,728 4,647 12,500 9,000 9,000
0011910 5214070 TRAVEL & CONFERENCE 11,801 13,813 19,460 19,460 21,490
0011910 5214080 TRAINING & EDUCATION 10,957 8,439 27,600 27,600 39,494
0011910 5214110 POSTAGE 1,554 1,270 1,800 1,800 1,800
0011910 5214120 COMMUNICATION 32,153 31,044 61,440 61,440 61,440
0011910 5214515 LIABILITY INSURANCE-AUTO 43,604 73,601 73,601 73,601 74,557
0011910 5214591 POLICE ACC.DTH & DIS. INSURANCE 0 0 2,000 2,000 2,000
0011910 5214620 MAINT & REPAIR EQUIPMENT 9,267 7,230 25,900 25,900 22,500
0011910 5214630 MAINT & REPAIR COMM EQMT 5,176 5,990 26,969 26,969 14,500
0011910 5214632 INTERNET SERVICE 0 0 3,200 3,200 3,200
0011910 5214710 PRINTING- INFRASTRUCTURE 4,979 4,256 7,380 6,600 7,380
0011910 5214960 SPECIAL INVESTIGATIONS 18 13 8,000 8,000 8,000
0011910 5214970 EMPLOYEE TESTING 4,914 4,932 29,520 20,500 21,890
0011910 5215205 COMPUTER EQUIPMENT 994 1,622 13,950 11,500 6,995
0011910 5215210 SUPPLIES 55,283 78,465 159,008 159,008 172,748
0011910 5215220 UNIFORMS 96,003 66,819 100,200 100,200 95,800
0011910 5215230 FUEL 87,959 105,511 163,383 132,456 163,383
0011910 5215410 MEMBERSHIPS & SUBSCRIPTIONS 3,661 4,267 10,315 10,315 10,315
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 225
ACCT NO ACCOUNT DESCRIPTION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
0011910 5215940 PRISONER DETENTION 0 0 100 100 0
TOTAL OPERATING EXPENSES 672,703 769,753 1,333,721 1,225,844 1,394,646
0011910 5217110 DEBT SERVICE- PRINCIPAL 33,169 20,000 20,000 20,000 20,000
0011910 5217210 DEBT SERVICE- INTEREST 3,702 0 0 0 0
TOTAL DEBT SERVICE 36,871 20,000 20,000 20,000 20,000
0011910 5219920 CONTINGENCY 0 0 5,000 0 5,000
OTHER FUNDING SOURCE 0 0 5,000 0 5,000
TOTAL POLICE DEPARTMENT 5,688,064 5,828,094 6,701,502 6,481,849 6,669,438
POLICE DEPARTMENT BUDGET HIGHLIGHTS
3450 Contractual Services – A total increase in this line item of $19,519 for the maintenance of
the access control video cameras, SunGuard software support, DNA lab submissions, NICE
recording system for Communications and additional funds for sergeant’s tests.
3452 Red Light Cameras – In Fiscal Year 2018-2019 the budget is estimated to include the cost of
operating two additional red light cameras.
4630 Maintenance and Repair Communication Equipment – The Shortel Crisis Link is no longer
in use, resulting in a decrease of $10,000.
5210 Supplies – A total increase in this line item of $13,740 due to additional purchases of eight
Mossberg Shotguns, ammunition for training, hand held FLIR system and Patrol Shields.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 226
PARKS AND RECREATION DEPARTMENT
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 227
PARKS AND RECREATION ORGANIZATIONAL CHART
Parks & Recreation Department
Parks & Recreation
Director
Quentin Pough
Administrative Office Division
Admin. Assist. I
Recreation Division
Assistant Director
Parks &
Gibson- Bethel Comm. Ctr.
Recreation Operations
Supervisor II
Rec. Leader (FT-2)
Rec. Aides (PT-5) Rec. Leader (PT-1)
Recreation
Program
Supervisor II
Instructors (PT-3)
Rec. Aides (PT-6)
Summer Rec. Aides
(PT - 8)
Seasonal
Rec. Leader (FT-1)
Rec. Leader (PT-2)
Senior Center
Senior Site Mgr.
Community
Pool
Lifeguards
(PT - 5)
Seasonal
Tennis
Tennis Ops.
Supervisor
Rec. Aide (PT-3)
Maint. Worker I (FT - 1)
Parks Superintendent
Lead Worker
Maint. Worker II
Special Event Division
Special Events Coordinator
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 228
PARKS AND RECREATION DEPARTMENT
001-2000-572
MISSION
Our mission is to provide a comprehensive and exceptional recreation and parks experience for
our community and future generations.
PARKS AND RECREATION DEPARTMENT FUNCTION
Planning, operational, and developing parks and facilities that are environmentally sensitive,
provide diverse leisure-time opportunities, support the community's vision and desires, and will
maintain their value over time. Providing high quality, high impact recreation experiences by
organizing, promoting, and delivering programs and services to our community. Responding to
our customers’ needs through trust and communication. Promoting collaborative efforts with
other agencies and businesses to help obtain the vision of the community and providing the
quality of life for residents, businesses, and visitors that make people choose South Miami over
other areas.
PARKS AND RECREATION DEPARTMENT ACCOMPLISHMENTS FOR FY 2018
• Continued to develop and enforce
Department-wide policies and
procedures to promote operational
sustainability.
• Obtained over $90,000 in grant
award funding for park
improvement projects.
• Acquire Department of Children and
Families (DCF) license for afterschool
program
• Implemented a new Bark in the Park
celebration event at the City’s Dog
Park.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 229
PARKS AND RECREATION DEPARTMENT OBJECTIVES FOR FY 2019
• Develop a general marketing piece to
be used throughout the department
for soliciting corporate sponsorships
and expanding collaborations with
local businesses and organizations.
• Offer beautiful, well-maintained
rental facilities and amenities.
• Apply for healthy out-of-school
time grant funding through NRPA
PARKS AND RECREATION DEPARTMENT ACTIVITY REPORT
ACTIVITY ACTUAL
FY 2015
ACTUAL
FY 2016
ACTUAL
FY 2017
PROJECTED
FY 2018
ESTIMATED
FY 2019
Youth Football Players 150 190 190 210 210
Youth Cheerleaders 56 60 75 75 75
Fuchs Pavilion Rental (pavilion) 36 50 30 40 40
Dante Fascell Park Rental (pavilion) 114 175 248 270 270
Senior Hot Meals Served 13,000 14,300 14,475 14,300 19,500
Senior Home Delivery Meals 7,000 6,700 3,640 6,700 7,100
Senior High-Risk Box Lunch Meals 3,402 3,402 2,548 3,402 2,500
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 230
PARKS AND RECREATION BUDGET FY 2018-2019
001-2000-572
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
0012000 5721210 SALARIES - REGULAR 276,390 292,316 307,914 307,914 337,237
0012000 5722110 F.I.C.A. 21,121 22,346 23,555 23,555 25,799
0012000 5722210 PENSION PLAN CONTRIBUTION 5,258 11,328 12,456 12,456 16,502
0012000 5722220 ICMA 13,107 5,613 5,407 5,407 5,836
0012000 5722310 GROUP HEALTH INSURANCE 37,417 36,347 37,822 34,260 38,192
0012000 5722410 WORKER'S COMPENSATION 7,913 8,209 12,594 12,594 13,793
TOTAL PERSONNEL SERVICES 361,206 376,159 399,748 396,186 437,359
0012000 5723450 CONTRACTUAL SERVICES 34,366 26,679 32,471 32,471 32,372
0012000 5724070 TRAVEL & CONFERENCE 664 400 400 400 448
0012000 5724080 EMPLOYEE EDUCATION 5,225 4,569 3,614 3,614 3,925
0012000 5724110 POSTAGE 86 7,091 250 250 2,250
0012000 5724120 COMMUNICATION 4,353 2,816 5,100 5,100 5,100
0012000 5724515 LIABILITY INSURANCE- AUTO 6,129 8,357 8,357 8,357 8,357
0012000 5724632 INTERNET SERVICE 716 890 960 960 960
0012000 5724670 MAINT & REP-PARK FACILITIES 0 2,844 0 0 0
0012000 5724710 COPY MACHINE 1,505 2,215 5,003 5,003 5,003
0012000 5724820 SPECIAL EVENTS 24,704 53,859 40,000 40,000 53,400
0012000 5725205 COMPUTER EQUIPMENT 1,791 6,949 8,480 8,480 8,780
0012000 5725210 SUPPLIES 3,627 4,282 6,900 6,900 6,900
0012000 5725220 UNIFORMS 1,931 2,951 4,355 4,355 4,490
0012000 5725230 FUEL 5,964 7,105 11,378 8,500 11,378
0012000 5725410 MEMBERSHIP & SUBSCRIPTION 691 600 950 950 1,000
0012000 5725630 FOOTBALL 35,283 51,675 54,921 54,921 54,885
0012000 5725631 CHEERLEADERS 4,793 19,304 13,215 13,215 18,186
0012000 5725670 SPECIAL RECREATION PROGRAMS 7,930 23,527 18,040 18,040 23,480
0012000 5725680 SENIOR CITIZENS PROGRAMS 17,757 21,091 47,432 47,432 47,317
TOTAL OPERATING EXPENSES 157,515 247,204 261,826 258,948 288,231
0012000 5729920 CONTINGENCY 0 0 5,000 0 5,000
OTHER FUNDING SOURCE 0 0 5,000 0 5,000
TOTAL RECREATION 518,721 623,363 666,574 655,134 730,590
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 231
PARKS AND RECREATION DEPARTMENT BUDGET HIGHLIGHTS
4820 Special Events – Additional funds were allocated for the 4th of July and State of the City
resulting in a total increase of $13,400.
5670 Special Recreation Programs –This line item was increased to cover the cost of two new
special recreation programs called Summer Teen Program and Silver Sneaker FLEX Fitness Classes.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 232
GIBSON-BETHEL COMMUNITY CENTER
001-2020-572
MISSION
The mission statement of the Gibson-Bethel Community Center is to promote and provide quality
activities and services that will contribute to the physical, mental, emotional, and social well-
being of the community.
GIBSON-BETHEL COMMUNITY CENTER FUNCTION
The Gibson-Bethel Community Center is approximately 30,000 square foot facility with a fitness
room, a basketball gymnasium, multipurpose room, arts and craft room, classroom space for
programs and activities and a computer lab. The Community Center offers a variety of activities
and classes for people of all ages. A strong emphasis is placed on youth-oriented programs such
as afterschool programs, tutorial sessions, summer camps, youth sports, cultural arts, fitness and
enrichment programs such as music production and arts. In addition, the community center is
utilized for meetings, conferences, educational seminars and special events.
GIBSON-BETHEL COMMUNITY CENTER ACCOMPLISHMENTS FOR FY 2018
• Implemented new summer teen
program for youth entering 6th
through 10th grades that featured a
computer coding class, clubs and
field trips.
• Incorporated new activities into the
after-school program and summer
camp curriculum (recycled art class,
weekly soccer clinics, and STEM
program).
• Replaced ten (10) computers in the
computer lab.
• Resurfaced the indoor gymnasium
floor.
• Offered twice weekly fitness classes
for Silver Sneakers members, and
free fitness center memberships.
• Offered free tax preparation
through the Volunteer Income Tax
Assistance (VITA) program to low
income residents needing
assistance.
GIBSON-BETHEL COMMUNITY CENTER OBJECTIVES FOR FY 2019
• Provide new, in-demand
recreational and educational
programs or classes.
• Increase monthly and annual fitness
memberships by 10%.
• Host scheduled sport related clinics.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 233
GIBSON-BETHEL COMMUNITY CENTER ACTIVITY REPORT
ACTIVITY ACTUAL
FY 2015
ACTUAL
FY 2016
ACTUAL
FY 2017
PROJECTED
FY 2018
ESTIMATED
FY 2019
Day Camp Participants 89 100 110 125 125
Spring Camp Participants 43 42 40 40 40
Winter Camp Participants 16 35 28 35 35
Summer Camp Participants 113 120 100 100 100
After School Program Participants 72 86 94 100 100
Fitness Center Members 54 75 142 160 165
Boot Camp 0 25 281 35 35
Jazzercise 0 55 50 60 60
Facility Rentals 0 156 252 200 225
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 234
GIBSON-BETHEL COMMUNITY CENTER FY 2018-2019
001-2020-572
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
0012020 5721210 SALARIES - REGULAR 189,657 179,017 185,727 185,727 183,035
0012020 5721310 SALARIES - PART TIME 194,325 218,377 264,235 234,235 266,831
0012020 5721310 SALARIES - OVERTIME 0 1,439 0 0 0
0012020 5722110 F.I.C.A. 29,569 31,712 34,422 34,422 34,415
0012020 5722210 PENSION PLAN CONTRIBUTION 1,817 3,772 5,074 5,074 3,923
0012020 5722220 ICMA 6,406 5,893 6,423 6,423 8,588
0012020 5722310 GROUP HEALTH INSURANCE 38,330 34,086 37,822 30,281 38,192
0012020 5722410 WORKER'S COMPENSATION 13,311 10,685 18,403 18,403 18,400
TOTAL PERSONNEL SERVICES 473,415 484,982 552,106 514,565 553,384
0012020 5723450 CONTRACTUAL 984 0 3,025 3,025 26,480
0012020 5724310 UTILITIES-ELECTRICITY 54,649 59,908 60,000 60,000 60,000
0012020 5724670 MAINT & REP-GRDS & STRCTR 11,241 12,636 15,670 15,670 15,524
0012020 5724710 COPY MACHINE 1,349 1,234 2,460 2,460 2,460
0012020 5725205 COMPUTER EQUIPMENT 0 0 4,000 3,850 4,000
0012020 5725210 SUPPLIES 3,272 5,817 7,000 6,000 8,000
0012020 5725640 BASKETBALL 0 0 0 0 4,350
0012020 5725550 SCHOOL PROGRAM 11,946 9,115 8,500 8,500 18,270
0012020 5725660 SUMMER CAMP 8,114 10,523 10,800 10,800 13,700
0012020 5725670 SPECIAL REC PROGRAMS 104 0 0 0 0
TOTAL OPERATING EXPENSES 91,659 99,233 111,455 110,305 152,784
TOTAL COMMUNITY CENTER 565,074 584,215 663,561 624,870 706,168
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 235
PARKS LANDSCAPING DIVISION
001-1750-519
MISSION
The Parks Maintenance Division is committed in providing City residents with superior open
spaces and clean facilities, maintenance services that are efficient, cost effective, responsive and
responsible.
PARKS LANDSCAPING DIVISION FUNCTION
The Parks Landscape and Maintenance Division is committed to providing City residents with
clean parks and facilities, maintenance and landscape services that are efficient, cost effective,
responsive and responsible. Parks Landscaping and Maintenance Division is responsible for
maintaining all city parks and facilities, landscape, playgrounds, athletic fields, including capital
improvement projects. Other division functions include City-wide playground inspections,
overseeing division work order system, tree service and repairs.
PARKS LANDSCAPING DIVISION ACCOMPLISHMENTS FOR FY 2018
• Outsourced professional landscape
maintenance at 6 parks.
• Improved park aesthetics and
overall safety for residents and
visitors.
• Implemented Request Tracker work
order system for effective tracking of
maintenance and execution.
• Completed several park
improvement projects: resurfaced
play courts and installed a new
shade structure at Brewer Park;
installed new perimeter asphalt trail
at South Miami Park; install new
thor guard lightning prediction
warning systems at Palmer and
South Miami Park; install new
irrigation system and sod at Dog
Park, just to name a few.
PARKS LANDSCAPING DIVISION OBJECTIVES FOR FY 2019
• Outsource six (6) additional parks for
professional landscaping.
• Begin comprehensive report of
accessibility issues in parks and
required improvements.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 236
• Parks Superintendent successfully
pass NRPA’s Certified Playground
• Safety Inspector exam.
PARKS LANDSCAPING DIVISION ACTIVITY REPORT
ACTIVITY ACTUAL
FY 2015
ACTUAL
FY 2016
ACTUAL
FY 2017
PROJECTED
FY 2018
ESTIMATED
FY 2019
Cleaning of Parks' Bathrooms 1,980 2,000 3,120 3,120 3,640
Pickup of Litter in City Parks 1,750 1,750 2,704 2,704 3,536
Mowing of 13 City Parks 300 310 390 390 390
Clean lake (Fuchs Park) 0 1 1 2 2
Inspection of Playgrounds 100 100 96 96 96
Repair of Playgrounds 30 35 10 10 7
PARKS LANDSCAPING DIVISION BUDGET HIGHLIGHTS
3450 Contractual Services – The Contractual Services account has an overall increase of $22,326
to cover the cost of professional landscape services, Palmer Park Office internet services, Waste
Management annual permit fee, Toro Pest Management for Palmer Park, Flea and Tick Control
Program for SOMI Dog Park and emergency playground and amenity shade cover removal.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 237
PARKS LANDSCAPE BUDGET FY 2018-2019
001-1750-519
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
0011750 5191210 SALARIES - REGULAR 204,003 134,190 129,327 104,618 139,752
0011750 5191410 SALARIES - OVERTIME 2,816 1,396 4,000 2,000 4,000
0011750 5192110 F.I.C.A. 15,594 10,281 10,200 7,906 10,997
0011750 5192210 PENSION PLAN CONTRIBUTION 8,115 8,547 5,503 5,503 9,497
0011750 5192220 ICMA 1,336 474 2,116 2,116 0
0011750 5192310 GROUP HEALTH INSURANCE 43,033 23,166 22,693 15,413 22,915
0011750 5192410 WORKER'S COMPENSATION 6,106 5,390 5,240 5,240 5,691
TOTAL PERSONNEL SERVICES 281,003 183,444 179,079 142,796 192,852
0011750 5193450 CONTRACTUAL SERVICES 91,440 110,759 165,812 165,812 188,138
0011750 5194070 TRAVEL AND CONFERENCE 0 939 355 0 355
0011750 5194120 COMMUNICATION 605 725 1,800 1,800 1,800
0011750 5194350 ELECTRICITY-CITY PARKS 46,021 46,648 50,000 50,000 50,000
0011750 5194420 OUTSIDE SERV RENTAL 0 0 1,000 500 1,000
0011750 5194515 AUTO INSURANCE 1,500 1,233 1,233 1,233 1,233
0011750 5194620 MAINTENANCE & REPAIRS 68,491 38,045 80,000 75,000 80,000
0011750 5195210 SUPPLIES 3,162 2,784 9,000 7,000 9,348
0011750 5195220 UNIFORMS 3,078 1,431 2,975 2,975 2,975
0011750 5195230 FUEL 5,267 6,289 10,047 8,500 10,047
0011750 5195410 MEMBERSHIPS & SUBSCRIPTIONS 0 123 365 365 365
TOTAL OPERATING EXPENSES 219,564 208,976 322,587 313,185 345,261
TOTAL LANDSCAPE MAINT. 500,567 392,420 501,666 455,981 538,113
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 238
PARKS LANDSCAPING DIVISION BUDGET HIGHLIGHTS
3450 Contractual Services –
Professional Landscape Services at six Parks 123,000
Playground audit (seven playgrounds) once per year 3,500
Palmer Park office internet and phone service 1,400
Waste Management Annual Permit Fee 30
Fertilization, herbicide, cultivation and laser grading for city athletic fields 7,000
Monthly Monitoring of Burglar Alarm System (i.e. Dante Park office @ $40 and
Palmer Park concession stand @ $40) 960
Toro Pest Management for Palmer Park (maintenance and rodent monitoring) 1,020
One Two Tree Pest Free: Flea and Tick Control Program for SOMI Dog Park - $125
monthly service at 12 months 1,500
ADA certified mulch for City playgrounds - 100 cubic yards 5,000
Misc. tree maintenance work at City Parks and Stump Removal 10,000
Repair field lights at Palmer Park and Murray Park - 1000-watt 55 qty. 25 qty. fuse kit
1000-watt MH Ballast Kit 10 qty 22,000
MRC Plumbing - Back Flow Maintenance at Fuchs Park and Community Center 700
Miami Dade County Life Safety Permit (Palmer Park Concession Stand) 28
Emergency playground and amenity shade cover removal 12,000
TOTAL 188,138
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 239
COMMUNITY POOL
001-2030-572
MISSION
The mission statement of the Community Pool is to promote and provide an excellent variety of
leisure opportunities to enhance the individual’s quality of life through exceptional aquatic
programs in an attractive, safe, and well-maintained pool facility.
COMMUNITY POOL FUNCTION
Murray Park Aquatic Center offers water based programs for participants of all ages and
abilities six (6) months throughout the year. Aquatic programs and courses are represented in
four (4) categories of function: recreational swim, learn-to-swim, water fitness and special
events.
COMMUNITY POOL ACCOMPLISHMENTS FOR FY 2018
• Offered a variety of programs and
trainings, including private and
group learn-to-swim classes, open
swim, water aerobics classes and
recreation swim team.
• Established an eight (8) week
summer Junior Lifeguard program
for teens entering grades 6 through
10.
• Recreation Swim Team increased to
five (5) day per week, and youth
(ages 6-14) were able to register for
one of two levels, beginner or
intermediate/advanced.
• Partnered with the University of
Miami to offer a free public swim
clinic for all ages. Participants
learned about water safety, watched
demonstrations and practiced
lifesaving skills.
• Maintained partnership with the
USA Swimming Foundation Make a
Splash Program.
• Offered fifty (50) swim lesson
scholarships to low income
residents.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 240
COMMUNITY POOL OBJECTIVES FOR FY 2019
• Provide recreational and
competitive swim programs.
• Offer swim lesson scholarships to
low income residents.
• Increase participation in water
aerobics program.
• Provide safe and secure aquatic
complex for all patrons.
COMMUNITY POOL ACTIVITY REPORT
ACTIVITY
ACTUAL
FY 2015
ACTUAL
FY 2016
ACTUAL
FY 2017
PROJECTED
FY 2018
ESTIMATED
FY 2019
Lifeguard Certifications 4 5 12 12 8
Learn to Swim Participants (paid) 35 75 100 120 300
Water Aerobics (paid) 10 15 25 30 70
Facility Rentals 0 0 5 6 6
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 241
COMMUNITY POOL BUDGET FY 2018-2019
001-2030-572
SIX MONTHS OPERATIONS
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
0012030 5721310 SALARIES - PART TIME 31,090 32,988 52,540 52,540 53,056
0012030 5722110 F.I.C.A. 2,382 2,524 4,019 4,019 4,059
0012030 5722410 WORKER'S COMPENSATION 1,503 1,307 2,149 2,149 2,170
TOTAL PERSONNEL SERVICES 34,975 36,818 58,708 58,708 59,285
0012030 5723450 CONTRACTUAL SERVICES 21,292 23,490 24,195 24,195 23,795
0012030 5724080 EMPLOYEE EDUCATION 1,046 1,571 2,100 2,100 2,065
0012030 5724320 UTILITIES WATER & SEWER 7,775 11,758 25,000 18,000 25,000
0012030 5724350 ELECTRICITY 7,354 6,379 9,600 9,600 9,600
0012030 5724670 MAINTENANCE & REPAIR 8,764 4,887 10,000 10,000 10,000
0012030 5724820 SPECIAL EVENTS 494 559 1,500 1,500 1,500
0012030 5725210 SUPPLIES 10,560 12,033 11,000 11,000 11,000
0012030 5725220 UNIFORMS 178 597 800 800 885
TOTAL OPERATING EXPENSES 57,463 61,274 84,195 77,195 83,845
TOTAL COMMUNITY CENTER 92,438 98,092 142,903 135,903 143,130
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 242
COMMUNITY POOL BUDGET HIGHLIGHTS
6-Months of Operation
3450 Contractual Services –
Pool Chemicals (approximately $1,000 per Month) 12,500
Starfish Aquatic Institute Authorized Provider for Learn to Swim Classes 350
Starfish Aquatic Institute Authorized Provider fee for Lifeguard Training classes 350
Community lifeguard training class 500
CES Preventative Maintenance Service 2,700
Water Aerobics Instructor (3 classes weekly for 8 months @ $45/class) March – October 4,320
50 State Security: Video monitoring and alert services for 3 pool cameras at $225 a month 2,700
Florida Health Department Operating Permits (Main Pool and Splash Pad) 375
TOTAL 6 Month Operations 23,795
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 243
TENNIS
001-2010-572
MISSION
The City’s Parks and Recreation Department is committed to offering quality tennis facilities to its
residents and helping people enjoy life through the physical, mental, and social benefits of fitness
and tennis.
TENNIS FUNCTION
Dante Fascell Park’s Tennis Facility operates year-round and provides a unique clay court facility
and a safe, fun and effective program schedule that offers many physical and social benefits for
youth and adults. The Tennis Facility offers women’s clinics, instructional training, afterschool
program, summer camp and youth activities, recreational play and more.
TENNIS ACCOMPLISHMENTS FOR FY 2018
• Increased number of participants who
booked private and group lessons by
one (1) of four (4) tennis professionals
certification through the United States
Processional Tennis Association
(USPTA).
• Installed new heavy-duty perimeter
fence around the tennis courts that
features four (4) pedestrian entry/exit
gates and two (2) service gates.
• Replaced existing irrigation system
on all six (6) clay courts and added
30 tons of new Har-tru surface
material to reestablish court quality.
• Offered a quality after school and
full and half day camp programs to
youth in various skill level groups.
TENNIS OBJECTIVES FOR FY 2019
• Increase attendance by 5% for each
program.
• Provide at least one new tennis
recreational program, for example,
pickle ball.
• 100% of patrons will remain safe
while visiting the City’s tennis
facilities.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 244
TENNIS ACTIVITY REPORT
ACTIVITY
ACTUAL
FY 2015
ACTUAL
FY 2016
ACTUAL
FY 2017
PROJECTED
FY 2018
ESTIMATED
FY 2019
Drop-In Court Rentals (hours per month) 0 715 805 810 1,000
Winter Camp 0 33 37 40 40
Spring Camp 0 20 24 30 40
Summer Camp 0 150 175 175 175
After School Program 0 80 100 100 125
Adult Women's Clinic 0 65 75 80 100
Private Lesson (hours) 0 300 350 425 1,928
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 245
TENNIS BUDGET FY 2018-2019
001-2010-572
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
0012010 5721210 SALARIES - REGULAR 35,317 105,813 126,995 126,995 128,439
0012010 5721310 SALARIES - PART TIME 15,334 18,399 35,869 35,869 36,222
0012010 5721410 SALARIES - OVERTIME 0 743 0 0 0
0012010 5722110 F.I.C.A. 3,838 9,452 12,459 12,459 12,597
0012010 5722210 PENSION PLAN CONTRIBUTION 0 0 0 0 1,804
0012010 5722220 ICMA 1,167 6,163 8,890 8,890 7,048
0012010 5722310 GROUP HEALTH INSURANCE 9,141 12,214 15,129 13,665 15,277
0012010 5722410 WORKER'S COMPENSATION 2,460 4,172 6,661 6,661 6,735
TOTAL PERSONNEL SERVICES 67,257 156,956 206,003 204,539 208,122
0012010 5723450 CONTRACTUAL SERVICES 120,699 103,071 114,456 154,456 162,000
0012010 5724120 COMMUNICATION 772 622 1,020 1,020 1,020
0012010 5724125 TELEPHONE 0 1,148 2,280 2,280 2,280
0012010 5724620 MAINT & REP-OPERAT EQUIP 2,127 6,034 7,145 7,145 7,145
0012010 5724634 MAINTENANCE - INTERNET SERVICE 636 0 0 0 0
0012010 5724670 MAINTENANCE & REPAIR 9,688 0 10,700 7,000 10,700
0012010 5725205 COMPUTER EQUIPMENT 2,540 0 1,950 1,950 2,189
0012010 5725210 SUPPLIES 5,865 6,116 4,650 4,650 4,650
0012010 5725220 UNIFORMS 68 648 750 750 1,300
TOTAL OPERATING EXPENSES 142,395 117,639 142,951 179,251 191,284
TOTAL TENNIS 209,652 274,595 348,954 383,790 399,406
TENNIS BUDGET HIGHLIGHTS
3450 Contractual Services – This line item increased by $47,544 compared to fiscal year 2017-
2018 due to an increase in demand for tennis lessons.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 246
NON-DEPARTMENTAL
001-2100-519
The Non-Departmental budget was historically used in the past to allocate expenditures, which
would be incurred by the City, but was not provided specifically by a particular Department.
Certain expenditures, which includes debt, contingency, pension, contractual, etc are included
in this category.
The expenditures within the Non-Departmental budget have now been allocated within
relevant Departments. We believe this new process more appropriately allocates the
expenditure thus giving more clarity to the budget document and process. For example,
pension expenses have been allocated by Department based on the salary amounts within each
Department multiplied by the percentage of contribution, which the City contributes on behalf
of that employee based on salary.
General Contingency has been allocated under the City Manager’s Office. Audit expenditure
has been allocated to the Finance Department.
The Debt expense has been allocated to the City’s newly established Debt Service Fund, which
provides a more transparent picture of the City’s debt expense and contribution.
The Non-Departmental Section of the budget will continue to be used within the budget
document to indicate the transfers from General Fund to any other City Funds.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 247
NON-DEPARTMENTAL BUDGET FY 2018-2019
001-2100-519
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
0012100 5192250 SECTION 185 CONTRIBUTION 94,645 103,295 100,000 102,030 106,000
0012100 5199924 SETTLEMENTS 0 0 1,025,000 1,025,000 0
TOTAL PERSONNEL SERVICES 94,645 103,295 1,125,000 1,127,030 106,000
0012100 5819120 INTRA-GOV TRANSFER-DEBT SERVICE 315,937 315,000 1,660,027 390,027 329,345
0012100 5819130 INTRA-GOV EMERG RESERVES FUND 125,000 56,925 0 0 222,800
0012100 5819140 INTRA-GOV CAPITAL IMPROV PRO FUND 1,049,581 1,929,198 2,497,717 2,497,717 1,319,392
0012100 5819160 INTRA-GOV REVENUE STABILIZATION 50,000 10,000 0 0 0
0012100 5819161 INTRA-GOV GRANT MATCH 50,000 10,000 0 0 0
0012100 5819162 INTRA-GOV INSURANCE RESERVE 50,000 10,000 0 0 0
0012100 5819163 INTRA-GOV TAX EQUALIZATION 50,000 10,000 0 0 0
0012100 5819164 INTRA-GOV BUILDING CAPITAL RESERVE 50,000 10,000 0 0 0
0012100 5819165 INTRA-GOV PARKS ACQUISITION DEV 50,000 10,000 0 0 0
0012100 5819166 INTRA-GOV PEDESTRIAN CROSSING ADQ FUND 0 0 0 0 0
TOTAL TRANSFERS 1,790,518 2,361,123 4,157,744 2,887,744 1,871,537
TOTAL NON -DEPARTMENTAL 1,885,163 2,464,418 5,282,744 4,014,774 1,977,537
NON-DEPARTMENTAL BUDGET HIGHLIGHTS
9140 INTRA-GOVERNMENTAL CAPITAL IMPROVEMENT PROGRAM FUND - The CIP Fund
receives transfers from the General Fund based on the long-term capital budget needs of the
various City Departments, as determined by the Commission.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 248
SPECIAL REVENUE FUNDS
STORMWATER DRAIN TRUST FUND
LOCAL OPTION GAS TAX TRUST FUND
HOMETOWN DISTRICT IMPROVEMENT TRUST FUND
PARKS AND RECREATION FACILITIES IMPACT FEE FUND
TREE TRUST FUND
PEOPLE TRANSPORTATION TAX FUND
REVENUE STABILIZATION ACCOUNT
GRANT MATCH RESERVE FUND
INSURANCE RESERVE FUND
TAX EQUALIZATION FUND
BUILDING FUND
CITY PARKS ACQUISITION DEVELOPMENT OPS AND MAINT FUND
PEDESTRIAN CROSSING ACQUISITION, DEVELOPMENT, OPS AND MAINT TRUST FUND
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 249
STORMWATER DRAIN TRUST FUND
CITY OF SOUTH MIAMI SPECIAL REVENUE FUND 111
STORMWATER DRAIN TRUST FUND BACKGROUND
On September 19, 2000, the City of South Miami Commission adopted Ordinance 21-00-1723
providing for the creation of a City of South Miami Stormwater Utility. In 1987, the United States
Congress amended the Clean Water Act to require the Environmental Protection Agency to
develop regulations for the permitting of stormwater discharges into the waters of the United
States of America. In addition, under the provisions of the “Florida Air and Water Pollution
Control Act,” (Chapter 403, Florida Statutes, at section 403.0891), local governments are required
to develop stormwater management programs.
As provided in the City of South Miami Ordinance and in accordance with a transfer approved by
the County, the City took operational control over the stormwater utility function within the
City’s boundaries. As such, the stormwater related revenues paid by the City of South Miami
residents on their County water bill will flow through to the City, after deduction of County
administrative costs, and be used to pay the expenses to carry out the stormwater related
activities.
STORMWATER FEES
The stormwater user fees are assessed through the water billing system managed by the Miami-
Dade County Water and Sewer Department (WASD). However, those customers with private
water wells and septic are billed directly by the City of South Miami Finance Department.
To determine the amount of runoff that will be generated (as measured by impervious
surfaces) an “ERU” (Equivalent Runoff Unit) is calculated. The ERU (Equivalent Residential Usage
Unit) is the estimated average of impervious area of developed residential properties for each
dwelling unit within the City of South Miami. The estimated average is calculated by dividing the
total estimated impervious area of developed residential properties by the estimated total
number of dwelling units. The square foot estimated average of impervious area of developed
residential properties shall be one (1) ERU for the purposes of fee calculation. In the City of South
Miami, an ERU was calculated to equal 1,865 square feet. Each single-family homeowner will
pay the cost for one (1) ERU. All other types of properties will pay for multiple ERUs based
upon the amount of their actual impervious area. Undeveloped property will pay no
stormwater utility fee until the land is developed. Ordinance 10-02-1778 set the ERU at $4.50
per month.
The money collected by South Miami from the Stormwater Utility Fee goes into a separate
Stormwater Drain Trust Fund for maintenance of existing catch basins, stormwater drains and
canal system and future construction of new facilities as may be recommended upon the
development of the Stormwater Master Plan.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 250
STORMWATER DRAIN TRUST FUND DEBT SERVICE
Department of Emergency Resource Management
FEMA-Secondary Canal Dredging Project
Ordinance 17-06-1885
$270,363
FY DATE AMOUNT PRINCIPAL INTEREST BALANCE
2010 12/1/2009 28,536.00 27,036.00 1,500.00 243,327.00
2011 12/1/2010 28,521.00 27,036.00 1,485.00 216,291.00
2012 12/1/2011 28,536.00 27,036.00 1,500.00 189,255.00
2013 12/1/2012 28,536.00 27,036.00 1,500.00 162,219.00
2014 12/1/2013 28,536.00 27,036.00 1,500.00 135,183.00
2015 12/1/2014 28,536.00 27,036.00 1,500.00 108,147.00
2016 12/1/2015 28,536.00 27,036.00 1,500.00 81,111.00
2017 12/1/2016 28,536.00 27,036.00 1,500.00 54,075.00
2018 12/1/2017 28,536.00 27,036.00 1,500.00 27,039.00
2019 12/1/2018 28,539.00 27,039.00 1,500.00 0.00
Total 285,348.00 270,363.00 14,985.00
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 251
STORMWATER DRAIN TRUST
CITY OF SOUTH MIAMI FUND 111
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
BEGINNING FUND BALANCE 263,239 180,319 161,976 161,976 55,735
REVENUES
1110000 3143000 UTILITY TAX-STORMWATER 6,580 5,677 10,000 10,000 10,000
1110000 3301000 INTERGOVERNMENTAL REVENUE 376,794 392,018 375,000 375,000 375,000
1110000 3612000 INTEREST INCOME 3,323 4,686 1,850 3,710 4,000
TOTAL REVENUE 386,697 402,381 386,850 388,710 389,000
EXPENDITURES
1111730 5411210 REGULAR SALARY 34,592 36,507 36,937 36,937 39,099
1111730 5411410 OVERTIME 0 1,668 0 0 0
1111730 5412110 FICA 2,638 2,898 2,826 2,826 2,991
1111730 5412210 PENSION PLAN CONTRIBUTION 2,006 4,281 1,984 1,984 2,101
1111730 5412310 GROUP HEALTH INSURANCE 7,743 7,210 8,597 6,783 7,638
1111730 5412410 WORKER'S COMPENSATION 3,815 2,958 4,864 4,864 5,150
TOTAL PERSONNEL SERVICES 50,794 55,522 55,208 53,394 56,979
1111730 5413450 CONTRACTUAL SERVICES 30,067 12,367 120,655 115,000 149,045
TOTAL OPERATING EXPENSES 30,067 12,367 120,655 115,000 149,045
1111730 5416490 CONSTRUCTION PROJECTS 111,578 102,835 180,000 148,021 50,000
TOTAL CAPITAL OUTLAY 111,578 102,835 180,000 148,021 50,000
1111730 5417100 DEBT - PRINCIPAL 27,036 0 27,036 27,036 27,039
1111730 5417200 DEBT- INTEREST 142 0 1,500 1,500 1,500
TOTAL DEBT EXPENSES 27,178 0 28,536 28,536 28,539
TOTAL EXPENDITURES 219,617 170,724 384,399 344,951 284,563
1111730 5819120 TRANSFER-GEN FUND 250,000 250,000 150,000 150,000 150,000
TOTAL OTHER FINANCING SOURCES 250,000 250,000 150,000 150,000 150,000
TOTAL FUND EXPENSES 442,439 420,724 505,863 466,415 406,024
ENDING FUND BALANCE 180,319 161,976 14,427 55,735 10,172
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 252
STORMWATER DRAIN TRUST FUND BUDGET HIGHLIGHTS
3450 Contractual Services –
Maintenance Interlocal Agreement with Miami-Dade County. Canal Maintenance City Share 57% 95,300
DERM Annual Operating Permit Renewal Fee 900
FDEP Annual Regulatory Program & Surveillance Fee 2012 345
NPDES Interlocal Agreement payment permit 2,500
Citywide Drainage Improvement for EPA NPDES MS4 permit 8,000
Citywide Storm drain Cleanout 32,000
Cost of Stormwater Non-Residential Fee for the Non-ad valorem Billing 10,000
TOTAL 149,045
6490 Construction Projects -
Citywide Drainage Improvements 50,000
TOTAL 50,000
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 253
LOCAL OPTION GAS TAX TRUST FUND
CITY OF SOUTH MIAMI SPECIAL REVENUE FUND 112
LOCAL OPTION GAS TRUST FUND BACKGROUND
In accordance with the requirements of Chapter 336.025 Florida Statutes, Miami-Dade County's
Six Cent Local Option Gas Tax (LOGT) and the Five-Cent (three cents currently levied) Capital
Improvements LOGT (CILOGT) for the upcoming fiscal year.
Pursuant to the Interlocal agreements governing the distribution of these gas taxes, the proceeds
for the six-cent LOGT will be shared between the County (70.4O%) and all eligible municipalities
(29.60%): and the five cent (three-cents currently levied) CILOGT will continue to be shared
between the County (74 percent) and all eligible municipalities (26 percent).
Distribution of the proceeds among eligible municipalities for both taxes is determined based on
the ratio of municipal population and centerline roadway mileage maintained by all eligible
incorporated municipalities in Miami-Dade County. Population figures are weighted at 75
percent while the centerline mileage figures are weighted at 25 percent for calculating each
municipality's share of total estimated gas tax proceeds.
Population figures used are from the Florida Estimates of Population prepared by the Bureau of
Economic and Business Research (BEBR), College of Business Administration at the University of
Florida and certified by the Governor of Florida. The centerline mileage figures are the most
recent on record with the Florida Department of Transportation (FDOT), as posted on the FDOT
website.
Local option fuel taxes are significant revenue sources to Florida’s local governments and
represent important funding mechanisms for the provision of local transportation infrastructure.
Section 336.025(1), Florida Statutes, authorizes a Local Option Gas Tax of one to six cents upon
every gallon of motor fuel and special fuel sold in a county and taxed under the provisions of
Part I or Part II of Chapter 206, Florida Statutes. The statute limits the use of such tax revenues
by county and municipal governments "only for transportation expenditures."
Section 336.025(7) “For the purposes of this section, "transportation expenditures" means
expenditures by the local government from local or state shared revenue sources, excluding
expenditures of bond proceeds, for the following programs:
a) Public transportation operations and maintenance.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 254
b) Roadway and right-of-way maintenance and equipment and structures used primarily
for the storage and maintenance of such equipment.
c) Roadway and right-of-way drainage.
d) Street lighting.
e) Traffic signs, traffic engineering, signalization, and pavement markings.
f) Bridge maintenance and operation.
g) Debt service and current expenditures for transportation capital projects in the foregoing
program areas, including construction or reconstruction of roads and sidewalks.”
LOCAL OPTION GAS TRUST FUND
CITY OF SOUTH MIAMI FUND 112
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
BEGINNING FUND BALANCE 349,900 191,938 229,241 229,241 225,134
REVENUES
1120000 3121000 LOCAL OPTIONS TAXES 79,350 81,911 78,243 78,243 73,686
1120000 3301000 INTERGOV REVENUE 0 0 0 0 0
1120000 3612000 INTEREST INCOME 1,509 392 2,400 2,400 1,500
TOTAL REVENUE 80,859 82,303 80,643 80,643 75,186
EXPENSES
1121730 5416210 INFRASTRUCTURE PROJECTS 238,821 45,000 100,000 84,750 85,000
TOTAL CAPITAL OUTLAY 238,821 45,000 100,000 84,750 85,000
TOTAL FUND EXPENSES 238,821 45,000 100,000 84,750 85,000
ENDING FUND BALANCE 191,938 229,241 209,884 225,134 215,320
LOCAL OPTION GAS TRUST FUND BUDGET HIGHLIGHTS
541-6210 Infrastructural Projects –
Citywide Street Improvements/ Resurfacing 85,000
TOTAL 85,000
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 255
HOMETOWN DISTRICT IMPROVEMENT
TRUST FUND
CITY OF SOUTH MIAMI FUND 116
On August 5, 2008, City Commission approved Ordinance 30-08-1965 establishing the Hometown
District Improvement Trust Fund. Parking in the Hometown District must be developed and
managed primarily as an element of infrastructure critical to enhancing South Miami's tax base
through economic success of the District. Hometown District parking shall be subject to the
review of the Parking Board as established by Section 2 of the Code of the City of South Miami.
The Board shall report to the City Commission no less than annually on the state of parking in the
Hometown District and shall from time to time make recommendations to the City Commission
for changes in the parking system for the fees paid into the Hometown District Improvement
Trust Fund, and for the allocation of trust fund monies.
Monies paid into the Hometown District Improvement Parking Trust Fund shall be placed in a
trust account separate from General Funds and may be used for improvements to parking
facilities, infrastructure to increase parking capacity, and the installation of metering devises.
Monies collected in this fund should also be used for items including but not limited to items that
improve the pedestrian environment such as: tree planting and maintenance, bike parking and
racks, sidewalk improvements and maintenance, bench installation, water fountains, outdoor
recycle bins, and signage for parking and bike racks.
If there are fewer spaces provided than required for a building, applicants must apply for and
receive a special exception as per Section 20-7.51 of the Ordinance and pay into the Hometown
District Improvement Trust Fund. The fee payment into the Hometown District Improvement
Fund for each space required but not provided shall be $1,000 per parking space per year payable
at the time of renewal of the local business tax.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 256
HOMETOWN DISTRICT IMPROVEMENT TRUST FUND
CITY OF SOUTH MIAMI FUND 116
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
BEGINNING FUND BALANCE 20,250 27,250 32,250 32,250 35,305
REVENUES 1160000 3419060 PARKING EXCEPTION 32,000 30,000 28,000 28,000 28,000
1160000 3612000 INTEREST INCOME 0 0 55 55 100
TOTAL REVENUE 32,000 30,000 28,055 28,055 28,100
EXPENSES 1161410 5819120 TRANSFER TO GEN FUND 25,000 25,000 25,000 25,000 25,000
OTHER FINANCING SOURCES 25,000 25,000 25,000 25,000 25,000
TOTAL FUND EXPENSES 25,000 25,000 25,000 25,000 25,000
ENDING FUND BALANCE 27,250 32,250 35,305 35,305 38,405
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 257
PARKS AND RECREATION FACILITIES
IMPACT FEE FUND
CITY OF SOUTH MIAMI FUND 117
The Parks and Recreation Facilities Impact Fee Fund was established with the adoption of
Ordinance 14-14-2192. As a condition of the issuance of a building permit for new development,
the person, firm or corporation who or which has applied for the building permit for residential
construction shall pay to the City, the parks impact fees as set forth in the provisions of the
Ordinance.
There is assessed, charged, imposed, and enacted parks impact fees on all new residential
development occurring within the municipal boundaries of the City of South Miami. These fees
are assessed, charged, or imposed in accordance with the fee schedule provided below and may
be amended from time to time by the City's Fee Schedule ordinance based upon the most recent
and localized data.
The impact fees are paid to the City at the time of the issuance of the building permit.
All such fees collected, and any interest earned on them, shall be deposited into a special and
separate trust account to be designated, "parks and recreation facilities impact fees account"
other than the allowable administrative cost for collection. Funds from this account may be
expended for:
− land acquisition for parks;
− maintaining (not including routine maintenance), furnishing, equipping, repairing,
remodeling, or enlarging of both existing and future facilities;
− construction of new parks facilities;
− any architectural, engineering, legal and other professional fees and expenses related to
any such improvements; and
− any administrative costs not incurred by the fee collection process
− retirement of loans and/or bonds that may be, or have been, issued to finance the capital
improvements contemplated in the Ordinance.
The City of South Miami's Finance Director shall keep an accurate accounting and reporting of
impact fee collections and expenditures within the City. The City shall retain up to 5% of the
impact fees collected to offset the administrative costs of collecting the impact fees (which shall
be limited to the actual collection costs incurred) and the cost of administering the provisions of
this Ordinance.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 258
The Parks and Recreation Facilities Impact Fee Schedule:
Unit Type
Number of
Bedrooms
Persons per Housing
Unit [1] Proposed Fee
Multifamily Unit All Sizes 1.34 $1,366
Single Unit 0-3 2.54 $2,590
Single Unit 4+ 3.45 $3,919
Single Unit Avg. 2.80 $2,865
PARKS FACILITIES IMPACT FEE FUND
CITY OF SOUTH MIAMI FUND 117
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
BEGINNING FUND BALANCE 44,592 129,449 170,929 170,929 201,714
REVENUES 1170000 3246100 PARKS FACILITIES IMPACT FEES-RESIDENTIAL 78,150 40,370 0 29,813 0
1170000 3246200
PARKS FACILITIES IMPACT FEES-
COMMERCIAL 6,109 0 0 0 0
1170000 3612000 INTEREST INCOME 598 1,110 0 972 0
TOTAL REVENUE 84,857 41,480 0 30,785 0
EXPENSES 1172000 5723450 CONTRACTUAL SERVICES 0 0 0 0 0
OTHER FINANCING SOURCES 0 0 0 0 0
TOTAL FUND EXPENSES 0 0 0 0 0
ENDING FUND BALANCE 129,449 170,929 170,929 201,714 201,714
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 259
TREE TRUST FUND
CITY OF SOUTH MIAMI FUND 118
20-4.5 - Landscaping and Tree Protection Requirements for All Zoning Districts
(M) City of South Miami Tree Trust Fund.
(1) Creation of the Tree Trust Fund. A Tree Trust Fund, was created under
Account No. 01-02-19.335, the purpose of which is to acquire, protect, and to
plant trees on public property.
(2) Disbursement and maintenance of the Tree Trust Fund. Monies obtained for
the Tree Trust Fund shall be disbursed for the acquisition, maintenance,
management, protection, or planting of trees on public property.
(3) Source of monies for the Tree Trust Fund. The Tree Trust Fund consists of
contributions in lieu of, or in conjunction with, required replacement
plantings under Section 20-4.5. The Planning Department shall collect funds
designated for the Tree Trust Fund when the replacement planting
requirements of § 20-4.5(J) (2) and (3) cannot be met.
(4) Decisions to grant or deny tree removal permits shall be made without
consideration of the existence of this fund or offers of donations of monies
thereto.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 260
TREE TRUST FUND
CITY OF SOUTH MIAMI FUND 118
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
BEGINNING FUND BALANCE 7,528 20,528 28,043 28,043 36,896
REVENUES
1180000 3430000 PHYSICAL ENVIRON CHARGE 13,000 17,835 0 15,153 0
TOTAL REVENUE 13,000 17,835 0 15,153 0
EXPENSES 1181750 5193450 CONTRACTUAL SERVICES 0 10,320 25,000 6,300 20,000
OTHER FINANCING SOURCES 0 10,320 25,000 6,300 20,000
TOTAL FUND EXPENSES 0 10,320 25,000 6,300 20,000
ENDING FUND BALANCE 20,528 28,043 3,043 36,896 16,896
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 261
PEOPLE’S TRANSPORTATION TAX FUND
CITY OF SOUTH MIAMI SPECIAL REVENUE FUND 124
PEOPLE’S TRANSPORTATION TAX FUND BACKGROUND
On November 5, 2002, the citizens of Miami-Dade County voted to implement the People’s
Transportation Plan (PTP) funded by a one half (1/2) percent sales tax increase to provide traffic
relief in Miami-Dade County. As a result, the Citizen’s Independent Transportation Trust (CITT)
was created to advise elected officials in the spending of the surtax.
The City receives a share of the one-half cent sales tax, known as the People’s Transportation Tax,
to be used for transportation services. The People’s Transportation Tax provides funding for the
People’s Transportation Plan, Municipal Component. The surtax proceeds shall only be used for
the transportation expenses and with the following stipulations:
Each municipality shall apply 20% of its share of surtax proceeds towards transit, such as bus
service, bus pullout bays, shelters, and any other transit-related infrastructure. Any municipality
that cannot apply the 20% portion of surtax proceeds it receives may contract with the County via
the Citizen’s Independent Transportation Trust (CITT) for the County to apply such proceeds on a
County project that enhances traffic mobility within the city and immediately adjacent areas. Any
funds not expended on allowable projects may be considered for recapture by Miami-Dade
County. If the City cannot expend such proceeds in accordance with the established criteria,
proceeds shall be carried over and added to the overall portion of the surtax proceeds to be
distributed to the cities in the ensuring year and shall be utilized solely for the transit uses
enumerated herein.
Per the Interlocal Agreement with Miami-Dade County, all expenses that are financed through
this fund must be allocated in one fund. This is the amount that was budgeted by the City at the
time the PTP was passed. Therefore, the expenses related to the PTP Funds must equal or exceed
$116,000 MOE for FY 2003.
Municipalities shall not expend more than 5% of their share of surtax proceeds on administrative
costs, exclusive of project management and oversight for projects funded by the surtax.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 262
PEOPLE'S TRANSPORTATION TAX FUND
TRANSPORTATION
CITY OF SOUTH MIAMI FUND 124
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
BEGINNING FUND BALANCE 1,276,577 995,030 820,342 820,342 961,092
REVENUES
1240000 3126000 INTERGOVERNMENTAL REVENUE 440,668 435,063 440,000 460,000 440,000
1240000 3612000 INTEREST INCOME 8,181 3,876 10,000 10,000 10,000
TOTAL REVENUE 448,849 438,939 450,000 470,000 450,000
EXPENDITURES
1241730 5416490 CONSTRUCTION PROJECTS 730,396 613,627 655,000 329,250 606,500
TOTAL CAPITAL OUTLAY 730,396 613,627 655,000 329,250 606,500
TOTAL FUND EXPENSES 730,396 613,627 655,000 329,250 606,500
ENDING FUND BALANCE 995,030 820,342 615,342 961,092 804,592
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 263
PEOPLE’S TRANSPORTATION TAX FUND BUDGET HIGHLIGHTS
6490 Construction Projects –
South Miami Intermodal Transportation Plan - Contingency 50,000
Citywide Street Improvements/ Resurfacing 25,000
SW 64 ST Bike Lane and Roadway Widening (62 AVE to 69 AVE) 50,000
SW 64 ST Bike Lane and Roadway Widening (62 AVE to 57 AVE) 84,000
Citywide Neighborhood Greenways Sharrows and Signs 100,000
Citywide Directional Street Signs Replacements 50,000
62 Ave Design and Roadway Reconstruction (US1 to SW 85th ST) Including
Sidewalk Improvement between SW 78th ST and SW 80th ST) 120,000
Citywide Sidewalk Repairs 30,000
Road Resurfacing - SW 78TH TR (67 AVE to 68 AVE) 12,500
Road Resurfacing - SW 66TH AVE 72 ST to ST END) 22,500
Road Resurfacing - SW 64TH CT (68 ST to 70 ST) 12,500
Road Resurfacing - SW 64TH AVE (64 ST to 66 ST) 12,500
Road Resurfacing - SW 65TH ST (66 AVE TO 67 AVE) 12,500
Road Resurfacing SW 74th St (67 AVE to 75 TERR) - School 25,000
TOTAL 606,500
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 264
PEOPLE'S TRANSPORTATION TAX FUND
DIRECT TRANSIT
CITY OF SOUTH MIAMI FUND 125
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
BEGINNING FUND BALANCE 623,024 735,237 652,141 652,141 491,056
REVENUES
1250000 3126000 INTERGOVERNMENTAL REVENUE 112,213 108,766 110,000 115,165 110,000
TOTAL REVENUE 112,213 108,766 110,000 115,165 110,000
EXPENDITURES
1251730 5413450 CONTRACTUAL SERVICES 0 41,175 277,748 276,250 277,748
TOTAL OPERATING EXPENSES 0 41,175 277,748 276,250 277,748
1251730 5416490 CONSTRUCTION PROJECTS 0 150,687 0 0 0
TOTAL CAPITAL OUTLAY 0 150,687 0 0 0
TOTAL FUND EXPENSES 0 191,862 277,748 276,250 277,748
ENDING FUND BALANCE 735,237 652,141 484,393 491,056 323,308
PEOPLE’S TRANSPORTATION TAX FUND BUDGET HIGHLIGHTS
3450 Contractual Services-
Contract for a Circulator System 274,568
Circulator Application 3,180
TOTAL 277,748
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 265
REVENUE STABILIZATION FUND
CITY OF SOUTH MIAMI FUND 150
The Revenue Stabilization Reserve Fund was established to mitigate the risk of reduced
property tax and other revenues in general. Building this fund is critical as it is the primary
source used in balancing budget request.
These funds are restricted to uses related to impacts caused by extraordinary or unanticipated
reduced tax revenues and other revenues in general.
REVENUE STABLIZATION FUND
CITY OF SOUTH MIAMI FUND 150
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
BEGINNING FUND BALANCE 0 50,000 60,000 60,000 60,000
REVENUES
1500000 3811000
TRANSFER FROM GEN
FUND 50,000 10,000 0 0 0
TOTAL REVENUE 50,000 10,000 0 0 0
EXPENSES
1501410 5819120 TRANSFER TO GEN FUND 0 0 0 0 0
OTHER FINANCING SOURCES 0 0 0 0 0
TOTAL FUND EXPENSES 0 0 0 0 0
ENDING FUND BALANCE 50,000 60,000 60,000 60,000 60,000
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 266
GRANT MATCH RESERVE FUND
CITY OF SOUTH MIAMI FUND 151
These funds would be restricted to uses related to grant match reserve funding, which will be
adequately projected based on realistic grant funding opportunities.
These funds would be set aside as a cash match for extraordinary or unanticipated grant
opportunities. It is beneficial in the application process for the City to have funds that are
readily identifiable as a cash match.
GRANT MATCH RESERVE FUND
CITY OF SOUTH MIAMI FUND 151
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
BEGINNING FUND BALANCE 0 50,000 60,000 60,000 60,000
REVENUES
1510000 3811000
TRANSFER FROM GENERAL
FUND 50,000 10,000 0 0 0
TOTAL REVENUE 50,000 10,000 0 0 0
EXPENSES
1511410 5819120 TRANSFER TO GEN FUND 0 0 0 0 0
OTHER FINANCING SOURCES 0 0 0 0 0
TOTAL FUND EXPENSES 0 0 0 0 0
ENDING FUND BALANCE 50,000 60,000 60,000 60,000 60,000
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 267
INSURANCE RESERVE FUND
CITY OF SOUTH MIAMI FUND 152
The Insurance Reserve Fund is intended to fully meet potential insurance claim deductibles.
This reserve would be used in extraordinary or unanticipated circumstances that would require
the contribution of insurance deductibles such as a major hurricane.
INSURANCE RESERVE FUND
CITY OF SOUTH MIAMI FUND 152
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
BEGINNING FUND BALANCE 0 50,000 60,000 60,000 60,000
REVENUES
1520000 3811000 TRANSFER FROM GENERAL FUND 50,000 10,000 0 0 0
TOTAL REVENUE 50,000 10,000 0 0 0
EXPENSES
1521410 5819120 TRANSFER TO GEN FUND 0 0 0 0 0
OTHER FINANCING SOURCES 0 0 0 0 0
TOTAL FUND EXPENSES 0 0 0 0 0
ENDING FUND BALANCE 50,000 60,000 60,000 60,000 60,000
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 268
TAX EQUALIZATION RESERVE FUND
CITY OF SOUTH MIAMI FUND 153
Non-property tax revenue is a major portion of the City’s revenue base. The targeted amount
should equal at a minimum, 20% of budgeted non-property tax revenues.
These funds can bridge the gap between the state’s fiscal year end and the City’s fiscal year end
(3-month gap) in the event of significant state budget reduction.
TAX EQUALIZATION RESERVE FUND
CITY OF SOUTH MIAMI FUND 153
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
BEGINNING FUND BALANCE 0 50,000 60,000 60,000 60,000
REVENUES
1530000 3811000
TRANSFER FROM GENERAL
FUND 50,000 10,000 0 0 0
TOTAL REVENUE 50,000 10,000 0 0 0
EXPENSES
1531410 5819120 TRANSFER TO GEN FUND 0 0 0 0 0
OTHER FINANCING SOURCES 0 0 0 0 0
TOTAL FUND EXPENSES 0 0 0 0 0
ENDING FUND BALANCE 50,000 60,000 60,000 60,000 60,000
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 269
BUILDING CAPITAL RESERVE FUND
CITY OF SOUTH MIAMI FUND 154
The reserve target amount is based on yearly estimates to make necessary unscheduled and
anticipated repairs, and other operational issues relating to the City’s properties.
These funds are to be used specifically to address building hardening and security, and to fund
unscheduled and anticipated repairs, and other operational issues relating to the City’s
properties.
BUILDING CAPITAL RESERVE FUND
CITY OF SOUTH MIAMI FUND 154
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
BEGINNING FUND BALANCE 0 50,000 60,000 60,000 60,000
REVENUES
1540000 3811000 TRANSFER FROM GENERAL FUND 50,000 10,000 0 0 0
TOTAL REVENUE 50,000 10,000 0 0 0
EXPENSES
1541410 5819120 TRANSFER TO GEN FUND 0 0 0 0 0
OTHER FINANCING SOURCES 0 0 0 0 0
TOTAL FUND EXPENSES 0 0 0 0 0
ENDING FUND BALANCE 50,000 60,000 60,000 60,000 60,000
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 270
CITY PARKS ACQUISITION DEVELOPMENT OPERATIONS
AND MAINT FUND
CITY OF SOUTH MIAMI FUND 155
The Fund was created per adopted Ordinance 19-15-2226 for the purposes of acquiring,
developing, operating and maintaining City parks. Funding Sources related to this fund will
include City budgeted funds as well as federal, state, county and private funding, including the
Trust for Public Lands and other similar sources.
Any monies deposited into the Fund and their interest or investment earnings shall be applied to
the following four major categories:
1) Acquisition;
2) Development; and
3) Improvement.
Each year as part of the City's annual budget process, the Director of Parks and Recreation shall
submit a proposed spending plan, including the scope of each anticipated project and allocating
expected new revenues and interest or investment earnings among the categories,
subcategories, and projects for the coming year.
Each proposed project will be included in the City's Capital Improvement Program, unless
subsequently added to this program by the Commission in compliance with this Section. The
proposed scopes of projects will include recommendations by the Department of Parks and
Recreation through a community process involving the Parks and Recreation Board.
The Acquisition Fund will be used to pay for aspects of projects, that may potentially be acquired
(including surveys and appraisals) and for the acquisitions themselves. In making its
recommendations, through the Parks Director and the City Manager, regarding the funding of the
Acquisition Fund projects, the Parks and Recreation Board will consider multiple criteria.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 271
CITY PARKS ACQUISITION DEVELOPMENT OPERATIONS & MAINTENANCE FUND
CITY OF SOUTH MIAMI FUND 155
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
BEGINNING FUND BALANCE 0 50,000 310,000 310,000 60,000
REVENUES
1550000 3699201 MISCELLANEOUS REVENUE 0 250,000 0 0 0
1550000 3811000 TRANSFER FROM GENERAL FUND 50,000 10,000 0 0 0
TOTAL REVENUE 50,000 260,000 0 0 0
EXPENSES
1552000 5726110 LAND ADQUISITION 0 0 25,0000 25,0000 0
OTHER FINANCING SOURCES 0 0 250,000 250,000 0
TOTAL FUND EXPENSES 0 0 250000 250,000 0
ENDING FUND BALANCE 50,000 310,000 60,000 60,000 60,000
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 272
PEDESTRIAN CROSSING AQUISITION DEVEL OPS AND
MAINT TRUST FUND
CITY OF SOUTH MIAMI FUND 156
As adopted via Ordinance 13-18-2302, any monies deposited into the fund and their interest or
investment earnings shall be applied as follows:
a) Categories, subcategories and projects: The Fund has three (3) major categories:
1) Acquisition;
2) Development; and
3) Improvement.
Each year as part of the City's annual budget process, the City Manager shall submit a proposed
spending plan for the Fund, including the scope of each anticipated project and allocating
expected new revenues and interest or investment earnings among the categories,
subcategories, and projects for the coming year. Over the term of the program, funding and
expenditures will be consistent with this section, unless the City Commission by supermajority
(4/5) vote determines otherwise.
b) Each proposed project of this Fund will be included in the City's Capital Improvement
Program, unless subsequently added to this program by the Commission in compliance
with this Section. The proposed scopes of projects will include recommendations by the
applicable City Departments.
c) The acquisition category will be used to pay for acquisition projects. In making
recommendations regarding the funding of the acquisition fund projects, the City
Manager will consider the following criteria.
i) Has the project been subject to a public review process or is it consistent with
approved plans, such as a neighborhood plan or a sea level rise or watershed plan?
ii) Does the project address deficiency or underserved communities?
iii) Is the project in an area experiencing growth?
iv) Does the project address an immediate health or safety problem, or take advantage of
an opportunity that will be lost unless action is taken?
v) Does the project contribute to solving major challenges facing our community?
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 273
vi) Does the project have the potential to leverage other resources through the actions of
other public agencies, funding from public, private or philanthropic partners, and/or
in-kind contributions of time and energy from citizen volunteers?
vii) Does the project result in significantly lower operating costs for the City?
viii) Does the project demonstrate new and creative methods to meet the community's
needs?
ix) Does the project demonstrate a high degree of neighborhood involvement and
support?
d) Funds unexpended at the end of any budget year and any unallocated funding shall
automatically be carried over within the Fund to the next budget year.
PEDESTRIAN CROSSING ACQUISITION, DEVELOPMENT, OPERATION AND MAINTENANCE TRUST FUND
CITY OF SOUTH MIAMI FUND 156
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
BEGINNING FUND BALANCE 0 0 0 0 0
REVENUES
1560000 3699201 MISCELLANEOUS REVENUE 0 0 0 0 0
1560000 3811000 TRANSFER FROM GENERAL FUND 0 0 0 0 0
TOTAL REVENUE 0 0 0 0 0
EXPENSES
1561790 5196490 CONTRACTUAL SERVICES 0 0 0 0 0
0 0 0 0 0
TOTAL FUND EXPENSES 0 0 0 0 0
ENDING FUND BALANCE 0 0 0 0 0
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 274
OTHER FUNDS
DEBT SERVICE FUND
CAPITAL IMPROVEMENT PROGRAM FUND
EMERGENCY RESERVE FUND
STATE FORFEITURE FUND
FEDERAL FORFEITURE FUND
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 275
DEBT SERVICE FUND
CITY OF SOUTH MIAMI FUND 201
The Debt Service Fund has been established in an effort to make clearly the City’s current Long-
Term Liability. The City has several loans outstanding with the Florida Municipal Loan Council
(FMLC). The council, as a subsidiary of Florida League of Cities administers the Florida Municipal
Loan Program. Small and medium sized cities in the state obtain loans from the FMLC, through
bonds and backed by MBIA Insurance Corporation.
In this current Fiscal Year, the City of South Miami has no intention of issuing any additional debt
to help fund any recurring or nonrecurring capital improvement projects.
Gibson- Bethel Community Center (previously known as South Miami Multi-Purpose Center)
On April 10, 2001 The City of South Miami Commission adopted Ordinance 11-01-1742
authorizing the City Manager to enter into agreement with the Florida Municipal Loan Council for
the borrowing of $2.5 million and using South Miami Hospital's annual contribution of $150,000.
This Commission administers a loan program with a variable rate revolving loan pool uniquely
designed for Florida local governments. Funding for the program was through an AAA rated tax-
exempt bond issue administered by the Florida League of Cities on behalf of local governments in
order to achieve better economies of scale. The program was created pursuant to Chapter 163,
part 1, of Florida State statutes, for the purpose of issuing the bonds.
In 1998, the City was awarded a grant by the Safe Neighborhood Park (SNP) Agency to construct a
multi-purpose center at Murray Park. The SNP Grant required a dollar for dollar match, and
contingent upon the City utilizing its own match before the Agency released its own. The purpose
of the Multipurpose Community Center is to provide social and recreational activities for all
residents of South Miami.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 276
CITY OF SOUTH MIAMI MUNICIPAL PARKING GARAGE
The City secured financing for the design and construction of the Municipal Parking Garage on SW
73rd Street.
The City of South Miami entered into a lease agreement with Mark Richman Properties Inc. (MRP)
to manage the Municipal Garage. The Parking Garage exists of ground floor retail space and
restaurants with 4-floors of public parking.
MRP compensates the City a minimum rent guaranteed payment in addition to the payment of all
debt service on the Florida League of Cities Bonds Issued. Payment of the debt service shall
commence as to the amount drawn on the Florida League of Cities Bond Issue and any other debt
on the date the funds were drawn and are payable in accordance with the principal and interest
payment schedule established by the Florida Municipal Loan Council (FMLC) for the City of South
Miami pursuant to the issuance of FMLC Revenue Bonds, series 2002A and 2006.
Interest is paid at the same rate as the City's rate of interest on the bonds together with a pro-
rata share of all the total amount of the borrowing so as to include amortized expenses of the
bond, and all costs associated with the bonds.
Furthermore, in March of 2008, the City Commission authorized the City Manager to execute an
additional loan with SunTrust Bank for one million dollars. The purpose of the SunTrust loan was
to repay $300,000 to the City's reserve account, which funds were utilized for improvements
made to the street immediately adjacent to the parking garage. Seven hundred thousand dollars
from the SunTrust Loan was earmarked for the completion of the construction of the parking
garage.
MRP is not subsidized by the City and pays its full share of borrowing expenses. The funds used
by MRP for design and construction of the parking garage project represent 83.36% of the funds
borrowed on the Bonds and 70% of the SunTrust Loan.
Background on "Private Loan" and "Private Activity". $2,500,000 of the proceeds of the 2002
Loan were in turn loaned to the Developer ("Developer Loan") on June 12, 2002. The City also
entered into a Lease Agreement with the Developer on March 11, 2005 ("Developer
Agreement") whereby the Developer would operate the Garage Project and retain certain
income from the Garage Project for a term of 50 years from the opening date of the Garage
Project. Thus the Developer Agreement expires in 2057 as the Garage Project was completed in
2007. These two actions constituted an impermissible private loan and impermissible private
activity, respectively, under Section 141 of the Internal Revenue Code of 1986, as amended
("Code"), adversely affecting the governmental status of the Council Bonds. The private loan
arose immediately upon making the Developer Loan. The private activity did not arise at the
time of the Developer Agreement. It did not occur until parking rates were first charged at the
Garage Project in January of 2008.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 277
IRS Procedures and Negotiations. On July 13, 2010, the City, jointly with the Issuer (FMLC),
approached the Internal Revenue Service ("IRS") to seek permission to apply for a settlement
under the Voluntary Compliance Agreement Program ("VCAP") in order to preserve the tax-
exempt status of the Council Bonds and the 2009 SunTrust Loan under the Code. As the name
implies, the VCAP program involves a self-reporting of potential problems with a tax-exempt
issue or series of tax exempt issues and that is what the City undertook. The procedure is
therefore somewhat different than an IRS Examination because it is self-reported and typically
more beneficial to an issuer of tax exempt bonds. The IRS granted permission for a VCAP and
on August 13, 2010, the City and the Issuer jointly submitted a Request for Closing Agreement
Pursuant to Internal Revenue Manual Section 7.2.3.3, which outlines the VCAP procedures. An
IRS Agent was assigned to the City's VCAP request.
A series of exploratory calls commenced as the agent began to develop the case. Thereafter,
negotiations ensued to attempt to resolve all issues with the IRS and protect the status of the
Council Bonds and the 2009 Sun Trust Loan under the Code. Specifically, discussions focused
on determining any settlement amount to be paid to the IRS to resolve the matter, the
language of the settlement agreement, and the amount of Council Bonds and 2009 SunTrust
Loan to be redeemed, or if not immediately eligible for redemption, defeased until the first
redemption date. The IRS and City of South Miami came to an agreement and due to this issue,
defeased a partial amount of the 2002A and 2006 FMLC Bonds and all of the SunTrust 2009
loan. The City’s new loan which was used to due accomplish the required negotiation is the
new SunTrust 2011 loan for $7,575,000.
BB&T 2015 Loan Refinance
In 2012 the City of South Miami in conjunction with the City’s Financial Advisor requested bank
loan proposals on a 15 year and 20 year basis to refund all of the City's outstanding 2001A and
2002A loans.
The City closed in 2015 on the refinancing loan with an attractive 17-year loan at a fixed interest
rate of 2.80%. Additionally, the loan provided the City flexibility to prepay on any payment date
with NO prepayment penalty. Based upon the interest rate of 2.80% with BB&T, the refunding
provides a present value savings of approximately $828,000 or 17% of the principal amount
refunded.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 278
FLORIDA MUNICIPAL LOAN COUNCIL BOND 2006
FY DATE PRINCIPAL INTEREST FEES TOTAL BALANCE
9/30/17 10/01/16 40,000 28,959 2,000 68,959 1,270,000
04/01/17 27,959 2,000 27,959
9/30/18 10/01/17 40,000 27,959 2,000 67,959 1,230,000
04/01/18 26,959 2,000 26,959
9/30/19 10/01/18 40,000 26,959 2,000 66,959 1,190,000
04/01/19 25,959 2,000 25,959
9/30/20 10/01/19 45,000 25,959 2,000 70,959 1,145,000
04/01/20 25,059 2,000 25,059
9/30/21 10/01/20 45,000 25,059 2,000 70,059 1,100,000
04/01/21 24,131 2,000 24,131
9/30/22 10/01/21 50,000 24,131 2,000 74,131 1,050,000
04/01/22 23,100 2,000 23,100
9/30/23 10/01/22 50,000 23,100 2,000 73,100 1,000,000
04/01/23 22,069 2,000 22,069
9/30/24 10/01/23 55,000 22,069 2,000 77,069 945,000
04/01/24 20,934 2,000 20,934
9/30/25 10/01/24 55,000 20,934 2,000 75,934 890,000
04/01/25 19,800 2,000 19,800
9/30/26 10/01/25 60,000 19,800 2,000 79,800 830,000
04/01/26 18,563 2,000 18,563
9/30/27 10/01/26 60,000 18,563 2,000 78,563 770,000
04/01/27 17,325 2,000 17,325
9/30/28 10/01/27 60,000 17,325 2,000 77,325 710,000
04/01/28 15,975 2,000 15,975
9/30/29 10/01/28 65,000 15,975 2,000 80,975 645,000
04/01/29 14,513 2,000 14,513
9/30/30 10/01/29 70,000 14,513 2,000 84,513 575,000
04/01/30 12,938 2,000 12,938
9/30/31 10/01/30 70,000 12,938 2,000 82,938 505,000
04/01/31 11,363 2,000 11,363
9/30/32 10/01/31 75,000 11,363 2,000 86,363 430,000
04/01/32 9,675 2,000 9,675
9/30/33 10/01/32 80,000 9,675 2,000 89,675 350,000
04/01/33 7,875 2,000 7,875
9/30/34 10/01/33 80,000 7,875 2,000 87,875 270,000
04/01/34 6,075 2,000 6,075
9/30/35 10/01/34 85,000 6,075 2,000 91,075 185,000
04/01/35 4,163 2,000 4,163
9/30/36 10/01/35 90,000 4,163 2,000 94,163 95,000
04/01/36 2,138 2,000 2,138
10/01/36 95,000 2,138 2,000 97,138 0
TOTAL: 1,475,000 1,011,597 94,000 2,486,597
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 279
SUNTRUST LOAN 2011
FY DATE PRINCIPAL INTEREST TOTAL BALANCE
2017 10/1/2016 435,000 139,122 574,122 5,580,000
4/1/2017 0 128,356 128,356 5,580,000
2018 10/1/2017 450,000 129,061 579,061 5,130,000
4/1/2018 0 118,004 118,004 5,130,000
2019 10/1/2018 480,000 118,653 598,653 4,650,000
4/1/2019 0 106,963 106,963 4,650,000
2020 10/1/2019 495,000 107,551 602,551 4,155,000
4/1/2020 0 96,102 96,102 4,155,000
2021 10/1/2020 520,000 96,102 616,102 3,635,000
4/1/2021 0 83,615 83,615 3,635,000
2022 10/1/2021 540,000 84,075 624,075 3,095,000
4/1/2022 0 71,194 71,194 3,095,000
2023 10/1/2022 565,000 71,585 636,585 2,530,000
4/1/2023 0 58,197 58,197 2,530,000
2024 10/1/2023 590,000 58,517 648,517 1,940,000
4/1/2024 0 44,871 44,871 1,940,000
2025 10/1/2024 620,000 44,871 664,871 1,320,000
4/1/2025 0 30,364 30,364 1,320,000
2026 10/1/2025 645,000 30,531 675,531 675,000
4/1/2026 0 15,527 15,527 675,000
2027 10/1/2026 675,000 15,612 690,612 0
TOTAL 7,575,000 3,125,339 10,700,339
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 280
BB&T 2015 Loan Refinance
Refunding of Series 2001A and 2002A
Full Refunding of all Series 2009
17-Year Term Loan
$4,948,000
SUNTRUST LOAN 2011
FY DATE PRINCIPAL INTEREST TOTAL BALANCE
2017 11/1/2016 118,000 65,898 183,898 4,589,000
5/1/2017 119,000 64,246 183,246 4,470,000
2018 11/1/2017 121,000 62,580 183,580 4,349,000
5/1/2018 122,000 60,886 182,886 4,227,000
2019 11/1/2018 126,000 59,178 185,178 4,101,000
5/1/2019 128,000 57,414 185,414 3,973,000
2020 11/1/2019 129,000 55,622 184,622 3,844,000
5/1/2020 130,000 53,816 183,816 3,714,000
2021 11/1/2020 131,000 51,996 182,996 3,583,000
5/1/2021 133,000 50,162 183,162 3,450,000
2022 11/1/2021 137,000 48,300 185,300 3,313,000
5/1/2022 139,000 46,382 185,382 3,174,000
2023 11/1/2022 139,000 44,436 183,436 3,035,000
5/1/2023 141,000 42,490 183,490 2,894,000
2024 11/1/2023 141,000 40,516 181,516 2,753,000
5/1/2024 143,000 38,542 181,542 2,610,000
2025 11/1/2024 146,000 36,540 182,540 2,464,000
5/1/2025 148,000 34,496 182,496 2,316,000
2026 11/1/2025 150,000 32,424 182,424 2,166,000
5/1/2026 152,000 30,324 182,324 2,014,000
2027 11/1/2026 154,000 28,196 182,196 1,860,000
5/1/2027 157,000 26,040 183,040 1,703,000
2028 11/1/2027 161,000 23,842 184,842 1,542,000
5/1/2028 163,000 21,588 184,588 1,379,000
2029 11/1/2028 166,000 19,306 185,306 1,213,000
5/1/2029 169,000 16,982 185,982 1,044,000
2030 11/1/2029 169,000 14,616 183,616 875,000
5/1/2030 172,000 12,250 184,250 703,000
2031 11/1/2030 172,000 9,842 181,842 531,000
5/1/2031 175,000 7,434 182,434 356,000
2032 11/1/2031 177,000 4,984 181,984 179,000
5/1/2032 179,000 2,506 181,506 0
TOTAL 4,948,000 1,290,237 6,238,237
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 281
DEBT FUND SCHEDULE
FISCAL YEAR 2018-2019
BALANCE PRINCIPLE INTEREST FEES PAYMENT BALANCE
FMLC Series 2006
South Miami Parking Garage $1,230,000 $40,000 $52,919 $4,000 $96,919 $1,190,000
SunTrust 2011 Loan
Refinance South Miami
Parking Garage
$5,130,000 $480,000 $225,616 $0 $705,616 $4,650,000
BB&T 2015 Loan Refinance $4,227,000 $254,000 $123,466 $0 $377,466 $3,973,000
TOTAL $10,587,000 $774,000 $402,000 $4,000 $1,180,000 $9,813,000
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 282
DEBT SERVICE FUND
CITY OF SOUTH MIAMI FUND 201
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
BEGINNING FUND BALANCE -82,681 -62,985 -61,784 -61,784 330
REVENUES 2010000 3612000 INTEREST INCOME 2,364 2,148 2,000 1,867 2,000
2010000 3669000 S. HOSP FOUNDATION 141,080 142,736 144,125 144,125 145,246
2010000 3669300 RICHMAN PROP LN PMT 722,750 721,481 723,606 723,606 703,409
2010000 3811100 TRANSFER IN FROM GF 315,937 315,000 1,660,027 390,027 329,345
TOTAL REVENUE 1,182,131 1,181,365 2,529,758 1,259,625 1,180,000
EXPENDITURES 2011410 5197110 DEBT PRINCIPLE 686,000 722,000 2,038,000 768,000 774,000
2011410 5197210 DEBT INTEREST 476,435 456,917 425,450 427,017 402,000
2011410 5197310 DEBT OTHER COST 0 1,247 4,000 2,494 4,000
TOTAL DEBT SERVICE 1,162,435 1,180,164 2,467,450 1,197,511 1,180,000
ENDING FUND BALANCE -62,985 -61,784 524 330 330
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 283
CAPITAL IMPROVEMENT PROGRAM FUND
CITY OF SOUTH MIAMI FUND 301
Mission and Responsibilities:
The purpose of the Capital Improvement Fund is to establish and cover multi-year expenditures
of major capital projects and expenditures for all General Government programs. The adopted
Capital Improvement Projects expenditures are identified on the Five–Year Capital
Improvement Project listing within the Capital Improvement Program section of this budget.
The Capital Improvement Fund finances the General Government’s Capital Improvement
Projects (CIP) as outlined and listed in the City’s Five-Year Financial Forecast for the years 2015-
2019 as listed in the Capital Improvement Program of this document. The City generally defines
a Capital Improvement Project (CIP) to be any project, which possesses the following
characteristics:
1. Exceeds an estimated cost of $5,000
2. Has an estimated useful life of 3 years or more
The CIP Fund receives transfers from the General Fund based on the long-term capital budget
needs of the various City Departments and the Recreation programs. Revenues may also
include transfers from other financial sources and investment interest. For years prior to FY
2012, the City would incorporate into the Departmental budget expenses related to Capital
Improvements for various General Government Programs. For years 2012 and forward, general
fund CIP expenditures are made directly from the CIP fund, providing more clarity to the
budgeting process.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 284
CAPITAL IMPROVEMENT PROGRAM FUND
CITY OF SOUTH MIAMI FUND 301
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
BEGINNING FUND BALANCE 839,318 816,531 1,586,887 1,586,887 2,270,608
REVENUES
3010000 3811000 TRANSFER FROM GENERAL FUND 1,049,581 1,929,198 2,497,717 2,497,717 1,319,392
TOTAL REVENUE 1,049,581 1,929,198 2,497,717 2,497,717 1,319,392
EXPENSES
3011340 5136430 OPERATING EQUIPMENT 0 109,216 180,000 212,000 100,000
3011410 5136430 FINANCE EQUIPMENT 23,844 39,988 250,000 200,000 50,000
3011410 5136440 FINANCE VEHICLES 24,295 8,300 0 0 0
3011610 5246440 BUILDING VEHICLES 23,636 0 0 0 0
3011720 5346440 SOLID WASTE VEHICLES 124,867 0 293,000 281,350 288,000
3011730 5414625 LANDSCAPE MAINTENANCE 5,585 0 0 0 0
3011730 5416450 CAPITAL IMPROVEMENT 7,080 35,124 345,000 43,220 215,000
3011760 5196450 CAPITAL IMPROVEMENT 0 0 30,000 0 0
3011790 5196450 CAPITAL IMPROVEMENT 75,916 264,359 1,054,000 79,886 1,200,000
3011910 5216440 POLICE VEHICLES 304,742 305,328 332,000 332,000 332,000
3011910 5216450 CAPITAL IMPROVEMENT 0 0 22,500 21,373 30,000
3012000 5726440 PARKS VEHICLES 0 8,364 47,000 30,573 73,000
3012000 5726450 PARKS & REC IMPROVEMENT 431,038 364,505 622,500 597,679 1,147,000
3012010 5726450 CAPITAL IMPROVEMENT 42,865 0 0 0 0
3012020 5726450 CAPITAL IMPROVEMENT 8,500 23,658 99,000 15,915 155,000
3012030 5726450 CAPITAL IMPROVEMENT 0 0 0 0 0
TOTAL CAPITAL EXPENSES 1,072,368 1,158,842 3,275,000 1,813,996 3,590,000
3011310 5139920 GENERAL CONTINGENCY 0 0 232,000 0 0
OTHER FUNDING SOURCES 0 0 232,000 0 0
TOTAL FUND EXPENSES 1,072,368 1,158,842 3,507,000 1,813,996 3,590,000
ENDING FUND BALANCE 816,531 1,586,887 577,604 2,270,608 0
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 285
301-1340-513-6430 WI-FI Antennas for Public Access Downtown/Dante/Palmer 100,000
301-1410-513-6430 New Pay Stations 50,000
301-1720-541-6440 F150 4 door Work Truck with Power Lift Diesel for PW's Dept 38,000
Street Sweeper 250,000
TOTAL 288,000
301-1730-541-6450 Rubber Mulch for Trees Grates- Downtown Area 5,000
Landscape Sunset Drive (US1 to 69th Ave) 200,000
Christmas Lighting 10,000
TOTAL 215,000
301-1790-519-6450
Traffic Study for area bounded by SW 64 ST/ SW 65 TR/ SW 65
AVE/ SW 67 AVE
25,000
Traffic Study for SW 65th AVE between SW 49th Street and SW
53rd Terrace
25,000
Traffic Study for SW 65th PL between Manor Lane & SW 75 TR;
75th TR from SW 67 AVE to SW 65 PL
25,000
Traffic Study for SW 74th Street between SW 63rd AVE & SW
65th AVE
25,000
Traffic Study for intersection analysis including construction at
SW 63 AVE & 69 ST
25,000
Traffic Study for SW 59 PL and SW 69 ST 25,000
Traffic Study for SW 78 ST west of SW 62 AVE 25,000
Traffic Study for SW 84th Street between SW 57 AVE and SW 62
AVE
25,000
SW 60th Ave and SW 83rd Street Intersection Improvements 70,000
Manor Lane Roadway & Sidewalk Design 100,000
Road Resurfacing - SW 49th Street west of SW 63rd AVE 20,000
Road Resurfacing - SW 49th Terrace west of SW 63rd AVE 20,000
City Welcome Signs 250,000
Citywide Striping 20,000
Orchids 5,000
Downtown Improvements 445,000
Drainage Improvements SW 59th AVE and SW 87th Street 70,000
TOTAL 1,200,000
301-1910-521-6440 8 Police Vehicles and Equipment 332,000
TOTAL 332,000
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 286
301-1910-521-6450 Police Department Air Conditioning 20,000
Police Station Front Foyer/ Parking Lot Lighting Improvements 10,000
TOTAL 30,000
301-2000-572-6440 F150 Vehicle for Parks & Recreation Dept 38,000
Cushman Vehicles 25,000
Spreader 10,000
TOTAL 73,000
301- 2000-572-6450 Citywide Parks Improvement - Miscellaneous 100,000
Citywide Parks Master Plan - Improvements 100,000
Citywide Parks entryway signage 200,000
All America: Adventure Playground 20,000
Brewer Park: Playground PIP Rubber Surface 70,000
Brewer Park: Fence Replacement 50,000
Fuchs Park: Lake Perimeter Asphalt Trail 20,000
Marshall Williamson Park: Sidewalks 100,000
Portable Events Stage 12,000
Palmer Park - Drainage Improvements 300,000
South Miami Park: Restrooms w/Concession Stand Bldg Design 85,000
South Miami Park Playground 75,000
Misc. Park Furniture 15,000
TOTAL 1,147,000
301-2020-572-6450 GB Community Center- Restroom Renovation 65,000
GB Community Center- Basketball Gymnasium Bleacher 50,000
GB Community Center - Air Conditioning 40,000
TOTAL 155,000
TOTAL 3,590,000
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 287
EMERGENCY RESERVE FUND
CITY OF SOUTH MIAMI FUND 051
When the City's Comprehensive Financial Report was issued for FY 1994/95, the Auditors,
Sharpton, Brunson and Company recommended the creation of a Contingency Reserves Fund to
be funded from the cash carryover balance in the General Fund.
The City Administration reviewed the Auditor's recommendation and considered it to be feasible
and beneficial to the City's financial stability; and the Contingency Reserves Fund was created by
Resolution No. 7796-9831 with a balance of $1,000,000 to be maintained at all times.
The City Administration adopted a policy that would restrict the use of this fund to catastrophes
and other unscheduled emergencies; and on September 2nd, 2001 the City Commission changed
the policy via Resolution No. 145-01-11293 to provide for a Contingency Reserves Fund of no less
than 10% of the budget.
On July 29, 2008 the City of South Miami established Article V Section 2-47 entitled "Emergency
Reserve Fund" under City Code of Ordinances 23-08-1958 as part of a Cash Management Policy
requiring the City to maintain Emergency Reserves Funds no less than 10% of the budget. Since
then, City Manager strongly recommended, and the 2014 Commission funded, the full amount
recommended by Government Financial Officers Association (GFOA) of 25%; 12.5% for budget
uncertainties and 12.5% for emergency response.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 288
EMERGENCY RESERVE FUND
CITY OF SOUTH MIAMI FUND 051
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
BEGINNING FUND BALANCE 4,438,751 4,592,865 4,198,746 4,198,746 3,503,272
REVENUES
0510000 3694605 FEMA HURICANE IRMA REIMB 0 0 0 0 1,065,810
0510000 3811000 TRANSFER FROM GEN FUND 125,000 56,925 0 0 222,800
0510000 3612000 INTEREST INCOME 29,114 35,047 36,504 36,504 36,000
TOTAL REVENUE 154,114 91,972 36,504 36,504 1,324,610
EXPENSES
0511310 5133450 CONTRACTUAL SERVICES 0 27,275 0 35,145 0
0511710 5195210 SUPPLIES 0 1,502 0 0 0
0511730 5413450 CONTRACTUAL SERVICES 0 450,928 0 682,049 0
0511790 5193450 CONTRACTUAL SERVICES 0 0 0 14,317 0
0511910 5215210 SUPPLIES 0 6,220 0 467 0
0512000 5725210 SUPPLIES 0 166 0 0 0
OTHER FINANCING SOURCES 0 486,091 0 731,978 0
TOTAL FUND EXPENSES 0 486,091 0 731,978 0
ENDING FUND BALANCE 4,592,865 4,198,746 4,235,250 3,503,272 4,827,882
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 289
STATE FORFEITURE FUND
CITY OF SOUTH MIAMI FUND 608
The State Forfeiture Fund manages funds collected through the Florida Contraband Forfeiture
Act. Florida Statute 932.701 through 932.707 authorizes municipalities to seize assets, including
cash, personal property and real property used in violation of the Florida Contraband Forfeiture
Act. The funds may be used for educational purposes, Drug Abuse Resistance Education (DARE)
programs or the purchase of equipment used in police operations. This fund was established to
account for proceeds collected under the provisions of the Florida Contraband Forfeiture Act.
STATE FORFEITURE FUND
CITY OF SOUTH MIAMI FUND 608
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOM
FY 18/19
BEGINNING FUND BALANCE 78,410 79,015 68,072 68,072 68,572
REVENUES
6080000 3612000 INTEREST INCOME 605 557 500 500 0
TOTAL REVENUE 605 557 500 500 0
EXPENSES
6081910 5215210 INVESTIGATIVE INITIATIVES 0 11,500 30,000 0 30,000
TOTAL OPERATING EXPENSES 0 11,500 30,000 0 30,000
TOTAL EXPENSES 0 11,500 30,000 0 30,000
ENDING FUND BALANCE 79,015 68,072 38,572 68,572 38,572
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 290
FEDERAL FORFEITURE FUND
CITY OF SOUTH MIAMI FUND 615
BACKGROUND
The Department of Justice Asset Forfeiture Program (the Program) is a nationwide law
enforcement initiative that removes the tools of crime from criminal organizations, deprives
wrongdoers of the proceeds of their crimes, recovers property that may be used to compensate
victims, and deters crime. The most important objective of the Program is law enforcement.
Equitable sharing further enhances this law enforcement objective by fostering cooperation
among federal, state, and local law enforcement agencies. The Attorney General shall assure
that any property transferred to a State or local law enforcement agency:
A. has a value that bears a reasonable relationship to the degree of direct participation of
the State or local agency in the law enforcement effort resulting in the forfeiture, taking
into account the total value of all property forfeited and the total law enforcement
effort as a whole; and with respect to the violation of law on which the forfeiture is
based; and
B. will serve to encourage further cooperation between the recipient State or local agency
and Federal law enforcement agencies
The Forfeiture funds obtained from the Federal Government are limited in its use. Sharing must
be used to increase or supplement the resources of the receiving state or local law enforcement
agency or any other ultimate recipient agency. Shared resources shall not be used to replace or
supplant the appropriated resources of the recipient but may include these permissible uses:
• Law enforcement
investigation
• Law enforcement training
• Law enforcement and
detention facilities
• Law enforcement equipment
• Law enforcement travel and
transportation
• Law enforcement awards and
memorials
• Drug and gang education and
awareness programs
• Pro rata funding
• Asset accounting and tracking
• Language assistance services
• Transfers to other law
enforcement agencies
• Support of community-based
programs
• Cash transfers to community-
based programs are not
permitted
• Windfall situations
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 291
FEDERAL FORFEITURE FUND
CITY OF SOUTH MIAMI FUND 615
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 15/16
ACTUAL
FY 16/17
BUDGET
FY 17/18
ESTIMATE
FY 17/18
CM RECOMM
FY 18/19
BEGINNING FUND BALANCE 1,855,266 1,753,559 1,528,703 1,528,703 1,397,186
REVENUES
6150000 3511000 INTERGOVERNMENTAL REVENUES 5,208 45353 0 0 0
6150000 3612000 INTEREST INCOME 13,985 12588 16000 16000 16000
6150000 3699200 OTHER MISC REVENUES 21,937 29970 50000 972 30000
TOTAL REVENUE 41,130 87,911 66,000 16,972 46,000
EXPENSES
6151910 5211410 OVERTIME SPECIAL UNIT 14,040 15198 50000 0 50000
6151910 5211414 OVERTIME SPECIAL UNIT 0 0 50000 0 50000
TOTAL PERSONNEL EXPENSES 14,040 15,198 100,000 0 100,000
6151910 5213450 CONTRACTUAL SERVICES 88,854 24,140 120,800 77,725 82,224
6151910 5214070 TRAVEL & PER DIEM 20,427 3,892 35,000 7,295 30,000
6151910 5214450 LEASE PURCHASE-POL VEHICLE 19,516 19,033 45,000 42,000 50,000
6151910 5215205 COMPUTER EQUIPMENT 0 167,354 30,000 21,469 30,000
6151910 5215210 SUPPLIES 0 30,050 5,000 0 20,000
6151910 5215220 UNIFORMS 0 0 12,000 0 32,000
TOTAL OPERATING EXPENSES 128,797 244,469 247,800 148,489 244,224
6151910 5216430 OPERATING EQUIPMENT 0 53,100 15000 0 0
6151910 5216440 INFRASTRUCTURE 0 0 0 0 90,000
6151910 5216450 CAPITAL IMPROVEMENT 0 0 10000 0 0
TOTAL CAPITAL OUTLAY 0 53,100 25,000 0 90,000
TOTAL EXPENSE 142,837 312,767 372,800 148,489 434,224
ENDING FUND BALANCE 1,753,559 1,528,703 1,221,903 1,397,186 1,008,962
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 292
GLOSSARY
A Account. A term used to identify an individual asset, liability, expenditure control,
revenue control, encumbrance control, or fund balance.
Accounting System. The total structure of records and procedures which discover,
record, classify, summarize, and report information on the financial position and
results of operations of a government or any of its funds, fund types, balanced
account groups, or organizational components.
Accrual Basis of Accounting. The method which records revenues when earned
(whether or not cash is then received) and records expenditures when goods or
services are received (whether or not cash is disbursed at that time)
Ad Valorem Tax. Property taxes calculated as a percentage of the value of real or
personal property. The percentage is expressed in mils (thousandths of dollars).
Appropriation. The authorization by the governing body to make payments or incur
obligations for specific purposes.
Appropriated Fund Balance. The amount of surplus funds available to finance
operations of that fund in a subsequent year or years.
Assessed Value. A valuation set upon real estate by Miami-Dade County Property
Appraiser as a basis for levying real property taxes (Ad Valorem Tax).
Asset. Resources owned or held by a government, which have monetary value.
B Balanced Budget. Occurs when planned expenditures equal anticipated revenues. In
Florida, it is a requirement that the budget submitted to the City Commission be
balanced.
Balance Sheet. The basic financial statement, which discloses the assets, liabilities,
and equities of an entity at a specified date in conformity with GAAP.
Bond. A written promise to pay a designated sum of money (the principal) at a
specific date in the future, along with periodic interest at a specific rate. The
payment on bonds are identified as Debt Service. Bonds are generally used to obtain
long-term financing for capital improvements.
Bond Funds. Resources derived from issuance of bonds for specific purposes and
related Federal project grants used to finance capital expenditures.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 293
Bond Rating. A rating (made by an established bond rating company) from a schedule
of grades indicating the probability of timely repayment of principal and interest on
bonds issued.
Budget (operating). A plan of financial operation embodying an estimate of proposed
expenditures for a given fiscal year and the proposed means of financing them
(revenue estimates). The term is also used for the officially authorized expenditure
ceilings under which a government and its departments operate.
Budget Document (Program and Financial Plan). The official written statement
prepared by the City staff reflecting the decisions made by the Commission in their
budget deliberations.
Budget Ordinance. The schedule of revenues and expenditures for the upcoming
fiscal year by fund, which is adopted by the City Commission each year.
Budgetary Basis. This refers to the basis of accounting used to estimate financing
sources and uses in the budget. This generally takes one of three forms: GAAP, cash,
or modified accrual.
Budget Message. A general discussion of the proposed budget written by the City
Manager to the City Commission.
Budget Schedule. The schedule of key dates which a government follows in the
preparation and adoption of the budget.
C CAFR. Comprehensive Annual Financial Report.
CALEA. Commission Accreditation of Law Enforcement Agencies.
Capital Improvement Program. A projection of capital (long-lived and significant)
expenditures over the coming five years. The method of financing is also indicated.
Capital Improvement Fund. An account used to segregate a portion of the
government's equity to be used for future capital program expenditures. The
amount of capital reserve is roughly equal to the government's annual equipment
depreciation and an amount identified as being needed for future capital acquisition.
Capital Outlay. Fixed assets, which have a value of $1,000 or more and have a useful
economic lifetime of more than one year; or assets of any value if the nature of the
item is such that it must be controlled for custody purposes as a fixed asset.
Capital Project. Major construction, acquisition, or renovation activities, which add
value to a government's physical assets or significantly increase their useful life. Also
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 294
called capital improvement.
Capital Projects Budget. A fiscal year budget for capital expenditures, i.e. items or
projects of significant value with a probable life of one or more years, and the means
of financing them.
CIT. Crisis Intervention Training.
CITT. Citizen’s Independent Transportation Trust.
Consumer Price Index (CPI). A statistical description of price levels provided by the
U.S. Department of Labor. The index is used as a measure of the increase in the cost
of living (i.e., economic inflation).
Contingency Account. An appropriation of money set aside for unexpected expenses.
The amount needed is transferred by City Commission action to supplement the
appropriate expenditure account.
Contractual Services. Services rendered to a government by private firms, individuals,
or other governmental agencies. Examples include utilities, rent, maintenance
agreements, and professional consulting services.
County Wide Service Area. As the area wide government, Miami-Dade County has
the responsibility to provide certain services to all residents. The countywide
services include: public health care, sheriff, jails, courts, mass transportation,
environmental protection, certain parks and public works activities, elections, tax
collection, property appraisal and social service programs. The revenue to pay for
countywide services comes from property and gas taxes, licenses, charges for
services, intergovernmental aid, fines and forfeitures, transfers and interest earnings.
CP. Capital Projects.
D Debt Service Fund. Fund used to account for the accumulation of resources for and
payment of general long term debt principal, interest, and related costs. The
payment of principal and interest on borrowed funds.
Department. A major administrative division of the City, which indicates overall
management responsibility for an operation or a group of related operations within a
functional area. A Department usually has more than one program and may have
more than one fund.
Disbursement. The expenditure of monies from an account.
Distinguished Budget Presentation Awards Program. A voluntary award program
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 295
administered by the Government Finance Officers Association to encourage
governments to prepare effective budget documents.
E EAR. Evaluation and Appraisal Report.
Employee (or Fringe) Benefits. Contributions made by a government to meet
commitments or obligations for employee fringe benefits. Included are the
government's share of costs for Social Security and the deferred compensation,
medical, and life insurance plans.
Encumbrance. Commitments of funds for contracts and services to be performed.
When encumbrances are recorded, available appropriations are correspondingly
reduced.
Enterprise Fund. Funds established to account for operations, which are financed and
operated in a manner similar to private enterprises. The intent is that the expense of
providing services to the public on a continuing basis (including depreciation) be
financed or recovered primarily through user fees.
Estimated Revenues. Projections of funds to be received during the fiscal year.
Expenditure. The cost of goods delivered or services provided, including operating
expenses, capital outlays, and debt service. Includes such things as paying salaries of
police, fire and others, purchasing materials, electricity, water and gas and making
long-term debt payments.
F Final Budget. Term used to describe revenues and expenditures for the upcoming
year beginning October 1st and ending September 30th.
Financial Policy. A government’s policies with respect to revenues, spending, and
debt management as these relate to government services, programs and capital
investments. Fiscal policy provides an agreed-upon set of principles for the planning
and programming of government budgets and their funding.
Fiscal Year. The 12-month period to which the annual budget applies. The City’s
fiscal year begins October 1st and ends on September 30th.
Fixed Assets. Assets of long-term character that are intended to continue to be held
or used, such as land, building, machinery, furniture, and other equipment.
Franchise. A special privilege granted by a government permitting the continuing use
of public property, such as city streets, and usually involving the elements of
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 296
monopoly and regulation.
Franchise Fees. Fees levied by the City in return for granting a privilege, which
permits the continual use of public property such as city streets, and usually involves
the elements of monopoly and regulation.
Fund. An independent fiscal and accounting entity with a self-balancing set of
accounts. Funds are established to attain certain objectives or to simply segregate
activities. Examples are the Refuse Collection and Recycling Fund and the
Stormwater Utility Fund.
Fund Balance. The excess of assets over liabilities for a fund. A negative fund balance
is sometimes called a deficit.
G GAAP. Generally Accepted Accounting Principles. Uniform minimum standards for
financial accounting and recording, encompassing the conventions, rules, and
procedures that define accepted accounting principles.
General Fund. The fund that is available for any legal authorized purpose and which
is therefore used to account for all revenues and all activities except those required
to be accounted for in another fund. Note: The General Fund is used to finance the
ordinary operations of a governmental unit. The entity receives revenue from a
specific source and spends it on specific activities.
General Ledger. A book, file, or other device, which contains the accounts needed to
reflect the financial position and the results of operations of an entity. In double
entry bookkeeping, the debits and credits in the general ledger are equal; therefore,
the debit balances equal the credit balances.
General Obligation Bonds. Bonds for the payment of which the full faith and credit of
the issuing government are pledged. In issuing its general obligation bonds, the City
of South Miami pledges to levy whatever property tax is needed to repay the bonds
for any particular year. General Obligation Bonds cannot be issued without voter
approval and are usually issued with maturities of between 15 and 30 years.
GF. General Fund.
GFOA. Government Finance Officers Association.
Goal. An attainable target for an organization. An organization's vision of the future.
Goals and Objectives. A narrative in each department which establishes a program of
non-routine, or especially emphasized, intentions and tasks for each City Department
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 297
or sub-department during a one-year period. It is not necessarily a fiscal period.
GOB. General Obligation Bond.
Grant. A contribution by one governmental unit to another. The contribution is
usually made to aid in the support of a specified function (for example, education),
but it is sometimes also for general purposes.
I Infrastructure. The physical assets of a government (e.g., streets, water, sewer, public
buildings and parks).
Inter-fund Transfer. Equity transferred from one fund to another.
Intergovernmental Revenue. Funds received from federal, state, and other local
governmental sources in the form of grants and shared revenues.
L Liabilities. Debts or other legal obligation arising out of transactions in the past,
which must be liquidated, renewed, or refunded at some future date. This term does
not include encumbrances.
Line Item. A specific item defined by detail in a separate account in the financial
records. Revenue and expenditure justifications are reviewed, anticipated and
appropriated at this level.
LTG. Long Term Goals.
M Mil of Tax. A rate of tax equal to $1 for each $1,000 of assessed property value. So if
your house has a taxable value of $50,000 and the millage rate is 1, then you would
pay $50 in taxes, and if the millage rate is 10, then you would pay $500 in taxes.
Millage Rate. One mil equals $1 of tax for each $1,000 of property value. The millage
rate is the total number of mils of tax assessed against this value.
Modified Accrual Accounting. A basis of accounting in which revenues are recorded
when collectable within the current period or soon enough thereafter to be used to
pay liabilities of the current period, and expenditures are recognized when the
related liability is incurred.
N Non-Departmental Appropriations (Expenditures). The costs of government services
or operations which are not directly attributable to City Departments.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 298
O Objective. A specific measurable and observable activity, which advances the
organization toward its goal.
Objects of Expenditure. Expenditure classifications based upon the types or
categories of goods and services purchased.
Obligations. Amounts which a government may be legally required to meet out of its
resources. They include not only actual liabilities, but also encumbrances not yet
paid.
Operating Budget. The City’s financial plan which outlines proposed expenditures for
the coming fiscal year and estimates the revenues which will be used to finance
them.
Operating Revenue. Funds that the government receives as income to pay for
ongoing operations. It includes such items as taxes, fees from specific services,
interest earning, and grant revenues. Operating revenues are used to pay for day to
day services.
Ordinance. A formal legislative enactment by the City Commission of South Miami. A
law.
OSHA. Occupation Safety and Health Administration.
P Personal Services. Expenditures for salaries, wages, and related employee benefits.
Policy. A plan, course of action or guiding principle, designed to set parameters for
decisions and actions.
Productivity. A measure of the service output of City programs compared to the per
unit of resource input invested.
Programs and Objectives. The descriptions of the structure, purposes, activities, tasks
and volumes or frequencies of each organizational unit shown in the budget. The
period spans the fiscal year.
Property Tax Rate. A tax based on the value of the property. It is also called an Ad
Valorem tax. The tax is determined by multiplying the taxable value of the property
by the millage rate. So if your house has a taxable value of $300,000 and the millage
rate is 1, then you would pay $300 in taxes, and if the millage rate is 10, then you
would bay $3,000 in taxes.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 299
R Reserve. An account used either to set aside budgeted revenues that are not
required for expenditure in the current budget year or to earmark revenues for a
specific future purpose.
Revenue. Money that the City of South Miami receives from a variety of sources such
as property taxes, permits and fees, utility and sales taxes, charges for services,
grants, franchise fees and license fees that it uses to pay for service delivery and
other items.
Risk Management. The identification and control of risk and liabilities incurred by a
local government to conserve resources from accidental loss.
Rollback Millage Rate. The millage necessary to raise the same amount of Ad
Valorem tax revenue as the previous year, excluding taxes from new construction. It
represents the millage rate level for no tax increase.
S Special Assessment. A compulsory levy made against certain properties to defray
part or all of the cost of a specific improvement or service deemed to primarily
benefit those properties. All tax-exempt property in the affected area will also have
to pay the special assessment.
STG. Short Term Goals.
Surplus. The use of the term “surplus” in governmental accounting is generally
discouraged because it creates a potential for misleading inference. Undesignated
fund balance is used instead. The concept of “net worth” in commercial accounting
is comparable to “fund balance” in government accounting. That portion of the fund
balance, which is not reserved for specific purposes or obligations is called the
undesignated fund balance: it is the true “surplus”.
SW. Stormwater.
T Tax Base. Total assessed valuation of real property within the City.
Tax Levy. The total amount to be raised by general property taxes for purposes
specified in the Tax Levy Ordinance.
Tax Rate. The amount of tax levied for each $1,000 of assessed valuation.
Taxing Limit. The maximum rate at which the City may levy a tax, which for Florida
municipalities is 10 mils, or $10 per thousand dollars of assessed value.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 300
TF. Transportation Fund.
TRIM. Truth in millage (section 200.065, Florida Statute).
U Undesignated Fund Balance. That portion of the fund balance available for use in
subsequent budgets. The term is preferable over the commonly used and ill-defined
“surplus.”
User Fee. Charges for specific services provided only to those paying such charges.
Examples would be stormwater utility and refuse collection, disposal and recycling.
Utility Taxes. Municipal charges levied by the City on every purchase of a public
service within its corporate limits. Public service includes electricity, gas, fuel oil,
water, and telephone service.
W Workload Indicators. An indication of the output of a department. It may consist of
transactions, products, events, services or persons served.
CITY OF SOUTH MIAMI BUDGET FY 2018-2019 301
City of South Miami
6130 Sunset Drive
Miami, FL 33143
305-663-6343
www.southmiamifl.gov