3Agenda Item No:3.
City Commission Agenda Item Report
Meeting Date: August 7, 2018
Submitted by: Quentin Pough
Submitting Department: Parks & Recreation
Item Type: Resolution
Agenda Section: CONSENT AGENDA
Subject:
A Resolution authorizing the City Manager to negotiate and to enter into an agreement with Bliss Products and
Services, Inc. for a new playground structure at Dison Park. 3/5 (City Manager-Parks & Recreation)
Suggested Action:
Attachments:
Memo-Dison Playground (QP1).docx
Resolution-Bliss Contract for Dison_Playground__QP_.docx
Resolution No. 012-18-15044.pdf
P&R Advisory Board Recommendation Notice.pdf
Pre Bid Meeting PR2018-11 6.5.18.pdf
Bid Opening Report RFP Dison Park Playground Install 6.19.18.pdf
Proposal Summary Installation of Playground Equip RFP PR2018-11 6.18.18.pdf
BLISS DISON PARK COMPLETE PROPOSAL.pdf
FINAL Selection Committees Rankings RFP PR2018-11 7.26.18.pdf
DEMAND STAR DISON PARK RFP 6.19.18.pdf
Preliminary Rankings RFP PR2018-11 7.2.18.pdf
Advertisement.pdf
Sun Biz Bliss Products.pdf
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CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO:The Honorable Mayor & Members of the City Commission
FROM:Steven Alexander, City Manager
Via: Quentin Pough, Director of Parks & Recreation
DATE:August 7, 2018 Agenda Item No.:_____
SUBJECT:A Resolution authorizing the City Manager to negotiate and to enter into an
agreement with Bliss Products and Services, Inc. for a new playground structure
at Dison Park.
BACKGROUND:As per Resolution No. 012-18-15044, the Mayor and City Commission approved
setting aside funds in the amount of $70,000 dollars within the capital
improvement fund for the installation of solar collectors at the public works and
pool facilities and reallocating the funds for the installation of playground
equipment at Dison Park and Van Smith Park.
On Tuesday, February 20, 2018, the Mayor and City Commission referred the
Van Smith Park playground item to the Parks and Recreation Advisory Board for
recommendation. As per the attached recommendation notice on April 5, 2018,
the Parks and Recreation Advisory Board voted against the installation of any
new play equipment at Van Smith Park and recommended that the funds in the
amount of $70,000 be directed to the new play equipment at Dison Park.
Through the Procurement Division, the City’s Parks and Recreation Department
issued a Request for Proposal (“RFP”) on Monday, May 21, 2018 for design,
furnish and installation of new playground equipment at Dison Park. The scope
of work includes but is not limited to the design of a play system within the
constructed play area boundaries, as well as the installation of commercial
grade playground equipment and fall zone materials. The City received five (5)
different playground designs from three (3) firms; Option #2 provided by Bliss
Products and Services, Inc. entails a dynamic playground design that
incorporates multiple types of play elements as space allows that encourages
and develops a wide range of skills and developmental opportunities for
children.
The proposed playground by Bliss Products and Services, Inc. meets ASTM
F1487-11 and CSPC standards. City staff consulted with the contractor’s
references as to hands on experience and received positive feedback. This
project can be completed within the budget of $70,000 dollars.
A Selection Committee, comprised of Chairperson Quentin Pough, Parks
Director, Armando Munoz, Parks Superintendent and Douglas Thompson, Parks
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CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
Advisory Board Member, reviewed, scored and ranked the respondents first on
July 2, 2018 and completed "Preliminary Rankings." During that meeting, the
committee had further questions for all three proposers. Upon receipt of the
replies, the Selection Committee completed "Final Rankings" on July 26, 2018.
Based on the final scores and rankings, the Selection Committee is
recommending Bliss Products & Services, Option #2, for the award. Copies of
the Preliminary and Final Rankings are attached.
VENDORS &
BID AMOUNT:The proposed bid amounts are summarized below. The solicitation encouraged
proposers to submit up to two playground options:
EXPENSE: Proposal/contract amount shall not to exceed $70,000. To account for any
unknown factors that may arise, a $3,500 contingency over the proposal of
$70,000 is requested. The vendor will receive a purchase order in the amount of
$70,000.
FUND &
ACCOUNT:The total expenditure shall be charged to Parks & Recreation Capital
Improvement, account number 301-2000-572-6450, which has a balance of
$310,736 before this request was made.
ATTACHMENTS:Resolution
Resolution No. 012.18.15044
Recommendation Notice - Parks & Recreation Advisory Board
Pre-bid Conference
Bid Opening Report
Proposal Summary
Proposal - Bliss Products & Services
Selection Committee Preliminary Rankings
Selection Committee Final Evaluation Score Sheets
Demand Star Results
RFP Advertisement
RFP Advertisement
SunBiz – Proposal - Bliss Products & Services
BIDDER BID AMOUNT
PLAYWORX $55,699.99
BLISS OPTION #1 $70,000
BLISS OPTION #2 $70,000
LEADEX OPTION #1 $70,000
LEADEX OPTION #2 $70,000
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RESOLUTION NO.: _______________1
2
A Resolution authorizing the City Manager to negotiate and to enter into an agreement 3
with Bliss Products and Services, Inc. for a new playground structure at Dison Park.4
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WHEREAS, as per Resolution No. 012-18-15044, the Mayor and City Commission approved 6
setting aside funds in the amount of $70,000 dollars within the capital improvement fund for the 7
installation of solar collectors at the public works and pool facilities and reallocating the funds for 8
the installation of playground equipment at Dison Park and Van Smith Park; and9
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WHEREAS, through the Procurement Division, The Parks and Recreation Department issued 11
a Request for Proposal (“RFP”) for the design, furnishing and installation of new playground 12
equipment. The City received five (5) different playground designs from three (3) firms; Option #2 13
provided by Bliss Products and Services, Inc. submitted a playground design that incorporates 14
multiple types of play elements as space allows to ensure a play environment that encourages and 15
develops a wide range of skills and developmental opportunities for children; and16
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WHEREAS, a Selection Committee, comprised of Chairperson Quentin Pough, Parks Director, 18
Armando Munoz, Parks Superintendent and Douglas Thompson, Parks Advisory Board Member, 19
reviewed, scored and ranked the respondents to the RFP on July 2, 2018 for the completion of the 20
"Preliminary Rankings." During that meeting, the committee had further questions for all three 21
proposers. Upon receipt of the replies, the Selection Committee completed "Final Rankings" on July 22
26, 2018; and23
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WHEREAS, based on the final scores and rankings, the Selection Committee is recommending 25
Bliss Products & Services, Option #2, for the award. Copies of the Preliminary and Final Rankings are 26
attached. 27
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NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY 29
OF SOUTH MIAMI, FLORIDA THAT:30
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Section 1:The City Manager is authorized to negotiate and to enter into an agreement with 32
Bliss Products and Services, Inc. for new playground equipment at Dison Park for an amount not to 33
exceed $70,000. The City Manager is authorized to expend an additional amount not to exceed 34
$3,500 in the event that any unknown conditions arise that would warrant a change order. The total 35
expenditure shall be charged to Parks & Recreation Capital Improvement, account number 301-2000-36
572-6450, which has a balance of $310,736 before this request was made. 37
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Section 2:If any section clause, sentence, or phrase of this resolution is for any reason held 39
invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the 40
validity of the remaining portions of this resolution.41
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Section 3: This resolution shall become effective immediately upon adoption.43
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PASSED AND ADOPTED this _______ day of _______________, 2018.48
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ATTEST:APPROVED:50
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_____________________________________________________52
CITY CLERK MAYOR53
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READ AND APPROVED AS TO FORM COMMISSION VOTE:55
LANGUAGE, LEGALITY AND EXECUTION Mayor Stoddard56
THEREOF Vice Mayor Harris57
Commissioner Gil58
____________________________Commissioner Liebman 59
CITY ATTORNEY Commissioner Welsh60
5
RESOLUTION NO. 012-18-15044
A Resolution authorizing the City Manager to reallocate funds set aside within the
capital improvement fund for the installation of solar at the public works and pool
facilities and allocate them for the installation of playground equipment at Dison and
Van Smith Park.
WHEREAS, the City Charter, Article IV, Section 2, F. (1) provides that "at the request of
the City Manager, the Commission may at any time transfer, by resolution, any unencumbered
appropriation balance or portion thereof between general classification of expenditure within
an office or department"; and
WHEREAS, it is requested that the budget for Capital Improvement Program Fund Parks
& Recreation Improvement line item, 301-2000-572-6450 be increased by $70,000.00 from
account No. 301-1790-519-6450 by $25,000 and account No. 301-2020-572-6450 by $45,000;
and,
WHEREAS, it is essential to provide sufficient funds to pay for the design and installation
of new playground equipment at Dison and Van Smith Park.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSIONERS OF THE
CITY OF SOUTH MIAMI, FLORIDA:
Section 1. The Mayor and City Commission approve setting aside funds within the
capital improvement fund for the installation of solar at the public works and pool facilities and
reallocating the funds for the installation of playground equipment at Dison and Van Smith
Park.
Section 2. The Mayor a,nd City Commission approve the Capital Improvement Program
Fund Parks & Recreation Improvement line item, 301-2000-572-6450 be increased by $70,000.00
from account No. 301-1790-519-6450 by $25,000 and account No. 301-2020-572-6450 by
$45,000.
Section 3. Severability. If any section clause, sentence, or phrase of this resolution is for
any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall
not affect the validity of the remaining portions of this resolution.
Section 4. Effective Date. This resolution shall become effective immediately upon
adoption.
PASSED AND ADOPTED this ~qday of January ,2018.
Page 1 of 2
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Res. No. 012-18-15044
Page 2 of2
APPROVED: J!JflrA hJ4j
COMMISSION VOTE: 5-0
Mayor Stoddard: Yea
Vice Mayor Welsh: Yea
Commissioner Harris: Yea
Commissioner Edmond: Yea
Commissioner Liebman: Yea
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Bidder Bid Price
Bid
Package
(1 Org; 3
Copies; 1
Digital)
Bid Form Bidder
Qualif.Ref.
Specs, Cut
Sheets,
drawings,
sketches
Warranty List of
Subs'
Non Coll.
Affidavit
Public Entity
Crimes and
Conflicts of
Interest
Drug free
Workplace
OSHA
Stds
Fed.
State
Listings
Related
Party
Presentation
Dec
Proof
of Ins
Signed
Contract
with
Original
Sun
Biz
PLAYWORX $55,699.99 X X X X X X X X X X X X X X X X X
LEADEX CORP $70,000.00 X X X X X N/A X X X X X X X X N/A X X
BLISS
PRODUCTS $70,000.00 X X X X X N/A X X X X X X X X N/A N/A X
BLISS PROVIDED AN ALTERNATE BID; SAME PRICE
LEADEX PROVIDED AN ALTERNATE BID; SAME PRICE
INSTALLATION OF NEW FREESTANDING PLAYGROUND EQUIP. RFP PR2018-11
NOTE: RESULTS ARE NOT FINAL UNTIL AN AWARD RECOMMENDTION BY THE CITY MANAGER
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Member Name City of South Miami
Bid Number
RFP-RFP PR2018-11-0-
2018/SK
Bid Name
INSTALLATION OF NEW
FREESTANDING
PLAYGROUND
EQUIPMENT AT DISON
9 Planholder(s) found.
159 NOTIFIED
Supplier Name Address 1 City State Zip Phone Attributes
Bingelectronics 10795 SW 108 Ave #207 Miami FL 33176 7863954281
BOFAM CONSTRUCTION COMPANY, INC 1600 NW 3RD AVE, STE MIAMI FL 33136 7542450102
Construction Aggregates Corp IT Services 4193 Bramblewood Loop Spring Hill FL 34609 4078820288
Construction Journal, Ltd. 400 SW 7th Street Stuart FL 34994 8007855165
Legacy Products Inc 3791 SW Pierre St Topeka KS 66617 7859920367
No Fault Sport group
3112 Valley Creek Dr.,
Ste. C Baton Rouge LA 70808 8666377678
Playmore West, Inc.
10271 Deer Run Farms
Road Fort Myers FL 33966 2397912400
FL 32707 4074010031
1. Small
Business
3 Document(s) found for this bid
Link Systems LLC 292 Tuska Reserve Cove Casselberry
8139492288
1. Small
BusinessSwartz Associates, Inc. PO Box 112783 Naples FL 34108
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MIAMI DAILY BUSINESS REVIEW
Published Daily except Saturday.Sunday and
Legal Holidays
Miami,Miami-Dade County,Florida
STATE OF FLORIDA
COUNTY OF MIAMI-DADE:
Before the undersigned authority personally appeared
JOHANA OLIVA,who on oath says that he or she is the
LEGAL CLERK, Legal Notices of the Miami Daily Business
Review f/k/a Miami Review,a daily (except Saturday,
Sunday and Legal Holidays)newspaper,published at Miami
in Miami-Dade County,Florida;that the attached copy of
advertisement,being a Legal Advertisement of Notice in the
matter of
CITY OF SOUTH MIAMI -RFP PR2018-II INSTALLATION OF NEW FREESTANDING
PLAYGROUND EQUIPMENT AT DISON PARK
RFP PR2018-11
SUBMITTAL DUE DATE:
JUNE 19,2018 AT 10 AM
The City is hereby requesting sealed proposals in response to this RFP
#PR2018-11 "installation of New Freestanding Playground Equipment
at Dison Park."The purpose of this Solicitation is to contract for the
services necessary for the completion of the project in accordance withthe
Scope of Services,(Exhibit 1,Attachment A,&B)and Respondent's Cost
and Technical Proposal, or the plans and/or specifications,ifany,described in
this Solicitation (hereinafter referred to as "the Project" or "Project").
Interested persons who wish to respond to this Solicitation can obtain the
complete Solicitation package at the City Clerk's office Monday through
Friday from 9:00 a.m. to 4:00 p.m. or by accessing the followingwebpage:
http://www.southmiamifl.gov/which is the City of South Miami's web
address for solicitation information.
Sealed Proposals must be received by Office of the City Clerk, either by
mail or hand delivery,no later than 10:00 A.M.local time (the "Closing Date")
on June 19, 2018. Hand delivery must be made Monday through
Friday from 9 A.M.to5 P.M.,unless a different time is provided above
forthe Closing Date,to the officeof City Clerk.
A Non-Mandatory Pre-Proposal Meeting will be conducted at Dison
Park located at 8021 SW 58 Avenue,South Miami,FL 33143 on June
5,2018 at 10:00 A.M The conference shall be held regardless of weather
conditions.
Maria M.Menendez,CMC
City Clerk
City ofSouth Miami
5/23 18-67/0000321014M
in the XXXX Court,
was published in said newspaper in the issues of
05/23/2018
Affiant further says that the said Miami Daily Business
Review is a newspaper published at Miami, in said Miami-Dad
e County,Florida and that the said newspaper has
heretofore been continuously published in said Miami-Dade
County,Florida each day (except Saturday,Sunday and
Legal Holidays)and has been entered as second class mail
matter at the post office in Miami in said Miami-Dade County,
Florida,for a period of one year next preceding the first
publication of the attached copy of advertisement;and affiant
further says that he or she has neither paid nor promised any
person,firm or corporation any discount,rebate,commission
or refund for the purpose of securing this advertisement for
publication in the said newspaper.
Sworn t<
23 day
(UlA^
subscribed before me this
MAY,A.D/
(SEAL)
JOHANA OLIVA personally known to me
;v BARBARATHOMAS
%Commission #GG 121171
r^f Expires November 2,2021
'^fiS^BjwdedThn»lh>yFainlnwrarx»800-3S5-7019
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