Res No 190-18-15223RESOLUTION NO.: 190-18-15223
A Resolution authorizing ROK:BRGR to host its 5th Annual Fall Festival on 73rd Street
from 58th Avenue to 58th Court.
WHEREAS, ROK:BRGR (lithe applicant") has submitted a Special Event Application to host
its 5 th Annual Fall Festival ("Festival") on Wednesday, November 21st through Thursday~
November 22nd~ 2018 from 5:00 PM -3:00 AM; and
WHEREAS, the applicant is requesting a street closure on 73 rd Street from 58th Avenue to
58th Court; and
WHEREAS, applicant is requesting an extension of the time limitations concerning noise
as set forth in City Ordinance Article III~ Section 15-83: Operation of radios~ phonographs or sound-
making devices; band~ orchestras and musicians -Hours of operation; and
WHEREAS, the applicant has completed the Special Event Application and has submitted
the necessary forms; and
WHEREAS, the applicant has 'paid the City $660, which includes $500 refundable security
deposit, $100 administrative fee and $60 application fee; and
WHEREAS, the applicant is responsible for paying the City for Police Services ($2,250) aR9
totaling $3,140; and
WHEREAS, the applicant is requesting a waiver for the following fees: Street Closure and
MOT ($270) and Parking Meters ($400), Public Works ($890) totaling ~ $1,560; and
WHEREAS, upon approval and prior to the commencement of this event, the applicant
must provide the City with the required Certificate of Liability Insurance that complies with the
City's standard insurance requirements,' including naming the City of South Miami as an
additional insured.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, FLORIDA THAT:
Section 1. The City Manager herby is authorized to permit the applicant to host its 5th
annual Fall Festival on 73rd Street from 58th Avenue to 58th Court on Wednesday,'November 2pt
through Thursday~ November 22nd~ 2018 from 5:00 PM -3:00 AM.
Section 2. The City Manager hereby is authorized to waive the following fees: Street
Closure and MOT ($270), Parking Meters ($400) and Public Works $890, totaling ~ $1,560.
Res. No. 190-18-15223
Section 3. If any section clause, sentence, or phrase of this resolution is for any reason
. held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect
the validity of the remaining portions of this resolution.
Section 4. This resolution shall become effective immediately upon adoption by vote of
the City Commission.
PASSED AND ADOPTED this 16th day of October, 2018.
ATIEST:
CI~C~~ APPROVED: ~
J!//tft
COMMISSION VOTE: 5-0
Mayor Stoddard: Yea
Vice Mayor Harris: Yea
Commissioner Gil: Yea
Commissioner Liebman: Yea
Commissioner Welsh: Yea
Page 2 of2
City Commission Agenda Item Report
Meeting Date: October 16, 2018
Submitted by: Quentin Pough
Submitting Department: Parks & Recreation
Item Type: Resolution
Agenda Section: CONSENT AGENDA
Subject:
Agenda Item No:1.
A Resolution authorizing ROK:BRGR to host its 5th Annual Fall Festival on 73rd Street from 58th Avenue to
58th Court. 3/5 (City Manager-Parks & Recreation))
Suggested Action:
Attachments:
MEMO-ROK BRGR Fall Festival 20l8.doc
RESOLUTION_-_ROK_BRGRJall_Festival_20l8CArev.docx
Applicati on. pdf
1
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
To: The Honorable Mayor & Members of the City Commission
FROM: Steven Alexander, City Manager
Via: Quentin Pough, Director of Parks & Recreation
DATE: November 16, 2018
SUBJECT: A Resolution authorizing ROK:BRGR to host its 5th Annual Fall Festival on
73 rd Street from 58 th Avenue to 58 th Court.
BACKGROUND: ROK:BRGR ("the applicant") has submitted a Special Event Application to
host its 5th Annual Fall Festival ("Festival") on Wednesday, November 21s t
through Thursday, November 22nd, 2018 from 5:00 PM -3:00 AM. The
applicant is requesting to extend its business onto 73 rd Street from 58 th
Avenue to 58 th Court, and is requesting an extension of the time
limitations concerning noise as set forth in City Ordinance Article III,
Section 15-83: Operation of radios, phonographs or sound-making
devices; bands, orchestras and musicians -Hours of operation.
REVENUE:
ROK:BRGR's Fall Festival will feature live music, food, and beverages sold
under fifteen (15) 10 X 10 tents located along the street. Admission to
the event is free to the public and has an anticipated attendance of 500
people. All sidewalks will remain open to the public. Barricades and
police vehicles will block traffic on 73 rd Street on two (2) locations, 58 th
Avenue and 58 th Court.
Upon approval and prior to the commencement of this event, the
applicant must provide the City with the required Certificate of Liability
Insurance that complies with the City's standard insurance requirements,
including naming the City of South Miami as an additional insured. The
applicant has completed the Special Event Application and has submitted
the necessary forms. There are no businesses that will be affected by the
street closure
The past four (4) festivals held by the applicant were very successful and
no incidents were reported.
The applicant has paid the City $660, which includes $60 application fee,
$100 administrative fee, and the $500 refundable deposit.
2
~ South Miami
TH~ CITY OF PLEASANT LIVING
FEES TO BE WAIVED:
ATTACHMENTS:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The applicant is responsible for the following services rendered by the
City:
DEPARTMENT AMOUNT
POLICE DEPARTMENT (4 OFFICERS) $2,250
PUBLIC WORKS $890
TOTAL $3,140
The applicant has requested that the following fees be waived
STREET CLOSURE & MOT $270
PARKING METERS ($25 X 16 METERS) $400
TOTAL $670
Resolution
Special Events Application
City Department Cost Estimates
3
al
South"Miami Permit #: iJ /21/1 X
THE r. 'TV or PLEASANT tllilN(',
SPECIAL EVENT APPLICATION
This application must be submitted for special events that will be held on city property or requiring city services at
least sixty (60, days prior to the date of the event. Please refer to the Special Events Handbook for more
information about applVing for a special event in the City of South Miami.
APPUCANT INFORMATION
APPLICANT NAME: _~u,.s.~..t.:I.!..."...Llh_· _.,L..Ih~'Zwt.::.'.e,f;:!...:....'I-__ TITLE: _--...:;O::;,...;:;;W;;.:,41¥.;(::...JC'--___ _
DAY TIME PHONE: _...!:3=o::...:r=----=~~. ~:s....J=---~t;;....;O;....;r.:....=t..L__ MOBILE: ________ _
EMAIL: ____________ =--______________ _
2nd CONTACT NAME: __ .:::..~.:.;~;,;...,r.:..::,JI:.4.bL:q~....,=__a:.....:;"..:.;rJ:::..;...;/I_ TITLE: __ ...:;c;:-t")v:.:..;;..;:~._;:.;./_· --..:~~q:r.;;~.:...:;.Irw;:f'_-_
DAYTIMEPHONE:_--"-r;=(JJ::...--_~:::;...;:;..,~J_-~'~o_1;....;&f.:......__ MOBILE: JIJJ-t~y-yr.2..r
EMAIL: ____ ----.0~.A..:..r.._./.r."_.Ir.J:.....:..qN=_J.<=@:;.....!...;ro:::..:tC:..::;;...::::&:....C.fJu-C...:..· • ..,.::{c..:;,,_""='--l.-________ _
ORGANIZATION INFORMATION
NAME OF ORGANIZATION: f?oK. Sf. GR.
ADDRESS: ___ =S-=:::8:....::a;..:o~__=_S..:::'W~..I-7l:!!...3_d____=9::_:T:...:... _~~!:::0d4::L..:.l..~M:.:::...!L:I(!tO'C:A1lL..I·__.::J::..::::a:.::._.f'I't'!...JJ
PRESIDENT/MANAGER NAME: __ .... ('j..AL!6~/1r~· q:L:I\J~---lt1.._.t/'f",..:.;()~/:...!·I __ PHONE: (J) -y ttv-vr.u-
Is your organization a non-profit, 501 (c) (3) certificate holder?)s'No 0 YES -If YES, please provide a
copy of your certificate with the application.
EVENT INFORMATION
TYPE OF EVENT: )gFESTIVAL/CELEBRATION 0 RUN/WALK o FILM/PHOTO PERMIT
)(CHARITY 0 OTHER: ___________ _
NAME OF EVENT: ____ &.L..::!:::.!..!.II_--L.:.ff:...51w~:.!:v"..Jt.,...L.I ___________ _
LOCATION OF EVENT: )jcf. ,(f,vJ {"r licx. (fugtf£t;RJ h fwSr·({. (t.r~ S;s~)
EVENT DATE(S): 1/1 ~ ,It r 0 NEW EVENT ~ETURNING EVENT
WIU THIS BE AN ANNUAL EVENTI 0 NO )rYES IF YES, THIS IS THE L YEAR OF THE EVENT
ANTICIPATED ATTENDANCE: 1 rO ACTUAL EVENT TIME: ... 5 AM/Qto 'tt? <§yPM
ASSEMBLY DATE(S): II/ZI!~8 . SETUP TIMES: 2 AM/e9>to ,j AM&
BREAKDOWN DATE(S): fill zIt'i BREAKDOWN TIMES: ~PM to 9 ~/PM
1 6
EVENT NARRATIVE
A detailed written description/summary of your event is required. Please describe all activities, schedule
of activities, inventory of any sold items, giveaway items, list of vendors and any other Important
information. If additional space is needed please use a blank sheet of paper and attach to the
application. thiS IS .q IN!t:i/ I" I£, tete.. .k t:~N"t +;,.. &<: q,f q ~
LOCAnON APPROVAL
If the organization is a tenant and/or renter of the event location, please have the property owner
complete the following.
Mark all that apply:
~cation is City of South Miami property (street, sidewalk, right-of-way, park, etc.)
~Plicant/organization owns the requested event location
~~Iicant/Organization will be using private property
Comments: _____________________________ _
("l)/A>..O I L~, t.l)/iJrA u..,6 .~ r "L/' -O/_OC!
Property Owners Name: "f\.{/ If) f"'tl::" "'\ ~ Phone: ir O'Lc:r"4 fQ 7 CP f
,c-~'r1\ ~W 1-;~C~
Property Address: --=,J;..,...;:.~...;; lV~V-,-----...",.,..---;;>~1:::::_:=_..,.__:_"'7_----------
1. ?,
SUbSC,td and swo~ before me, this I
::<~ Day of .s..~ rJ:pv:2C1,~a
Notary Public In and for l\\,C.lX") ~·DJ.c
_··y\(~c ...
2 7
"
POLICE DEPARTMENT
Off-duty police officers are required for street closures as determined by the Police Department. You
will be required to hire off-duty police officers if your event includes street closures, alcohol sales or
large crowds.
No
o
o
o
Will your event obstruct the normal flow of traffic or sidewalks?
Do you expect the total attendance for your event to be over 50 people
at anyone given time?
Will you be requesting the use of off-duty police officers?
If YES, how many ~ (Please note: if you answered NO, to this
question off-duty officers can still be assigned to your event at a cost to
the applicant if deemed necessary)
If NO, please describe why the event will not have a significant impact on the surrounding public streets
and/or property area.
STREET. SIDEWALKS AND RIGHT-Of-WAY CLOSURES
ft3
Please note: All closures require City Commission approval by resoiution and may take up to two (2)
months to be approved. All street, sidewalk and right-af-way closures must be identified on the site
map.
PLANNING AND ZONING
Yes
o
No
J( Will you be hanging any banners over public streets or pole banners? If
YES, a separate Banner Application with the City of South Miami
Planning & Zoning Department will be required.
(Please note: Only SOl(c)(3) organizations may apply for a banner
application. All requests for banners over public streets must be
reviewed and pre-approved. A SOl(c)(3) certificate, insurance and
photos of the banner must be included with the application to the
Planning & Zoning Department)
o Have you notified the event location neighbors or businesses about
your event?
3 8
.'
CODE ENFORCEMENT
o
No o Will you be having any music and/or amplified sounds during your
event? 'Q!l Will your event be starting before 8:00 AM.
o Will your event end after 11:00 PM?
PARKS AND RECREATION
~ R Will this event take place in any of the South Miami City parks and/or
Yes
o
recreation facilities?
(Please note: A rental fee will be applicable if a city park is being used)
o ~ Will this event require the use of any Department equipment (stage)?
o X Will this event require the use of any Department staff?
PARKING DIVISION
No
o
li o
PUBUCWORKS
Yes No
)L o
~ o
o
Will you be renting any City parking meters? If YES, how many __ _
(Please note: All closures or interference on right-of-ways that includes
parking meters will be required to pay the daily meter fee)
Do you have enough on-site parking to accommodate your event?
Will your event involve the use of a shuttle and/or alternate parking
sites?
Will your event interfere with any public right-of-ways, such as roads,
Sidewalks, alleys, etc.?
Will your event require any full and/or partial road closures?
(Please note: any right-of-way closures will require at least one off-duty
officer per corner)
Would you like the City to provide you with barricades for your event?
If YES, how many ____ _
Please describe your plans for the cleanup and removal of recyclable goods, waste and garbage
during and after your event.
4 9
.'
ADDITONAL EVENT FEATURES
~ Temporary Fencing
l?l Signs/Banners
){ Tents or Canopies
[] Inffatables/Rides M" Live Music
}5:l Additional Barricades )( Open Flames
~ Electrical Services/ Generators )Sf' Port-A-Johns
[] Other: ___________________________________________ __
(Please note: If any of the following apply, a separate narrative description of each additional feature
may be required by the City with this application. Additionally tents, open flames and signs/banners may
require Building Permits at the cost to the applicant.)
RLM/STILLPHOTOGRAPHV
Type of Production: ___________ Special Effects or Weapons: _________ _
Base Camp Location: _____________________________________ _
Cast: _________ _ Crew: ___________ __ Extras: __________ _
Total Number: ____ Total Vehicles: ____ _ Type of Vehicle: __________ _
DEPARTMENT DIRECTORY
Special Events Division .................................................................. . (305) 668-3873
South Miami Police Department ............................ : ................... .. (305) 663-6301
Public Works Department ............................................................ . (305) 403-2067
Parks and Recreation Department .............................................. . (305) 668-3876
Code Enforcement Department .................................................. .. (305) 668-7335
Planning and Zoning Department ............................................... .. (305) 663-6326
5 10
INDEMINIFATION AGREEMENT
THIS AGREEMENT ("Agreemenr'} is entered into by and between fa K 8i:6I2;/t,[.i:<;.;
("Applicant"), and the City of South Miami ("City") on the date on which the last of the Parties executes this
Agreement.
RECITALS
WHEREAS, the Ap~cant has submitted a Special EVent Permit Appli:L to th~ City for (event title)
lill /-ef/tur I at kt Ift~ Ll:i{O C""q#(location) on
(date(s)) ll/':; /1/1 . ("Special Event"); and ~HERAS, pursuant to of the City's Code
and the City's Special Event Regulations, the Applicant must execute an indemnification and hold harmless
agreement protecting the City from claims which may arise out of the Special Event.
Now, THEREFORE, in consideration of the matters recited above, the mutual covenants set forth herein, and other
good consideration the receipt and sufficiency of which is hereby acknowledged, the Parties hereby agree as
follows:
1. The above recitals are true and correct.
2. Applicant agrees to indemnify, defend and hold the City, its officers, affiliates, employees, successors and
assigns ( collectively "Indemnitees") harmless from and against any and all such claims, suits, actions,
damages,or causes of action ariSing as result of the Special Event, or of the condition of the site on Which
the SpeCial Event is held including any personal injury or loss of life, or damage to or loss of property, and
from and against any costs, attorney's fees, expenses or liabilities included in and about the defense or
settlement of any clams, and the investigation thereof, except to the extent caused by indemnitees
negligence of willful misconduct.
3. No Street shall be closed without approval from the City Commission,
4. Traffic shall be maintained in accordance with Florida Department of Transportation (FOOn, Miami-Dade
County standards and any additional requirements by the City of South Miami Public Works Department
and Police Department.
S. Event areas shall be restored to equal or better condition than they were before the event started.
6. Any damage to private property shall be restored to its original condition or better and as accepted by the
Owner caused by applicant Or any of its agents, servants or employees, invitees and onlookers.
7. If all restoration work is not performed within 30 days of work completion, the City of South Miami Public
Works Department may restore the event area and charge the applicant for the cost of restoration and
additional incidental fees .
. 8. Applicant must pay all fees prior to the date of their event(s).
9. Applicants shall notify the City of South Miami Special Event Coordinator at least forty-eight (48) hours
prior to start of their event of any cancellations to be considered for any refunds.
IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be executed and sealed by its duly
aUthOriz~.e gnatory(ies) the date set forth below and notarized. /) II t~~ J _ I £.c;1i'?R 6t-!>R<'q/ 1~A41fr
PRINT APPUC~S A~~/' / ./:/
. ~£/
URE
NK9IGA A. PAYNE
MY CQMMlSStON • FF 920915
EXPIRES: Oc\ob&r 5, 2019
~<lUd Thfli NQIlIfY Pub!!e U/!dIltIrrlISI'&
APPUCANT'S TITLE
9kc;,!a
DATE
6
/1
lAp"'; 1/
11
FlNAL CHECK UST
This list is to ensure that all necessary documentation is included and that all required procedures are
followed. The Special Event Coordinator will check the application against this checklist to ensure all
information was submitted correctly.
if APPUCATION:
o FEE:
~SIGNATURES:
~ EVENT NARATIVE:
All information has been properly filled out on the application
with all required documents at least 21 days prior to the
proposed event.
A $60 application fee and $100 administrative fee must
accompany your submission in check or money order form.
Application must be signed and notarized.
Briefly discuss your Organization/Business, the purpose of your
event, the benefits, etc.
o NOTIFICATION FORM: The name, signature, address and phone number of each
person who is either a property owner or lessee within the
requested event area must appear on the sheet.
o SITE PLAN:
o COPY:
A site plan must be submitted with the application that must
show intersecting streets, parking areas, tents, stages. routes,
barricades, etc.
It is strongly recommended that you make a copy of your
application for your own records
COMPLETED APPUCATIONS: Yvette Valdes, Special Events Coordinator
Gibson-Bethel Community Center
5800 SW 66th Street South Miami, Fl33143
Office: 305-668-3873 -Email: vvaldes@southmiamjfl.gov
Once the application has been approved processed and the date has been reserved the following must
be submitted prior to the event date.
o INSURANCE:
o EVENT FEES:
The applicant is required to submit a Certificate of Insurance
naming the event and the City of South Miami (6130 Sunset
Drive South Miami, Fl 33143) as an additional insured, in the
amount of $1,000,000.
A $500 refundable security deposit, and other applicable
chargers such as, but not limited to, street closures, off-duty
police officers, etc. will be due and required before any permit
can be issued.
9 12
THE CITY OF PlEASANT LIVING
Public Works Department
Event Cost Estimate
Submitted To: Yvette Valdes, Special Events Coordinator
Name of Event: ROK:BRGR
Event DaylDate (5): November 21,2018
Times Hours Hourly Extended Cost Total
Cost
Employee 6PM-3AM 9 $40 $360 $765 Supervisor 6PM-3AM 9 $45 $405
Materials:
Day 1 -Public Works Fees & Material $125.00
IGrand Total: $890.00 I
Date Prepared:. __ ~10~/O.:::.:2::.;/2:.:0::.:::1:;.::::8~ __ _ Approved bY:_--=~~----l~r..-___ _ ~blic Works·
14
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