Res No 163-18-15196RESOLUTION NO.: 163-18-15196
A Resolution authorizing the City Manager to procure maintenance and repair services for
sport field lighting from Electrical Contracting Services, Inc.
WHEREAS, staff conducted a lighting assessment at Palmer Park and Murray Park and concluded
that approximately fifty-four (54) lamps require replacement; and
WHEREAS, staff made attempts to obtain competitive proposals from multiple sources of
supply; Electrical Contracting Services, Inc. was the lowest and most responsive vendor; and
WHEREAS, a contingency in the amount of $2,500 will be included over the proposal amount to
address for unknown factors that may arise such as new wiring, additional ballast, fuses and/or lamps.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA THAT:
Section 1. The City Manager is authorized to procure and pay Electrical Contracting Services for
an amount not to exceed $20,656.90 for maintenance and repair services for sport field lighting at
Murray Park and Palmer Park. The City Manager is authorized to expend an additional $2,500 over the
proposal amount of $20,656.90 for unknown factors that could not have been anticipated at the time
that the contractor provided his quote for the work or that was not included in the scope of the work
but which will be needed.
Section 2. The total expenditure shall be charged to Parks Landscape Contractual Services,
account number 001-1750-519-3450, which has a balance of $31,438 before this request was made.
Section 3. Severability. If any section clause, sentence, or phrase of this resolution is for any
reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect
the validity of the remaining portions ofthis resolution.
Section 4. Effective Date. This resolution shall become effective immediately upon adoption by
vote of the City Commission.
PASSED AND ADOPTED this 4th day of September, 2018.
ATIEST:
,~~% AP!ll;!tJhd!4:J
MAYOR
COMMISSION VOTE: 5-0
Mayor Stoddard Yea
Vice Mayor Harris Yea
Commissioner Gil Yea
Commissioner Liebman Yea
Commissioner Welsh Yea
City Commission Agenda Item Report
Meeting Date: September 4,2018
Submitted by: Quentin Pough
Submitting Department: Parks & Recreation
Item Type: Resolution
Agenda Section: CONSENT AGENDA
Subject:
Agenda ~em No:8.
A Resolution authorizing the City Manager to procure maintenance and repair services for sport field lighting
from Electrical Contracting Services, Inc. 3/5 (City Manager-Parks & Recreation)
Suggested Action:
Attachments:
Memo-Field Lights Repair(QP).docx
Proposals. pdf
SunBiz-ECS.pdf
1
THE CITY OF PLEASANT LIVING
To;
FROM:
Via:
DATE:
SUBJECT:
BACKGROUND:
VENDORS &
AMOUNT:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
Quentin Pough, Director of Parks and Recreation
August 21,2018 Agenda Item No.: __
A Resolution authorizing the City Manager to procure maintenance and
repair services for sport field lighting from Electrical Contracting Services,
Inc.
Staff conducted a lighting assessment at Palmer Park and Murray Park, and
concluded that approximately fifty-four (54) lamps require replacement.
Proper lighting will help ensure a safer and quality playing environment for
the public.
City staff made attempts to obtain competitive proposals from mUltiple
sources of supply; Electrical Contracting Services, Inc. was the lowest and
most responsive vendor. A contingency in the amount of $2,500 will be
included over the proposal amount to address for unknown factors that may
arise such as new wiring, additional ballast, fuses and/or lamps.
Please find below a breakdown of all proposals:
VENDORS AMOUNT REASON
ELECTRICAL CONTRACTING SERVICES $20,656.90 ~
DAVCO ELECTRICAL CONTRACTORS CORP. $47,355
HORSEPOWER ELECTRIC, INC. N/A DOES NOT PERFORM SERVICES
AT MUNICIPAL PARKS
CANSECO ELECTRICAL CONTRACTORS N/A TRUCK BOOM CRANE DOES NOT
EXTEND 80 FT. HIGH
MIAMI ELECTRIC MASTERS N/A TRUCK BOOM CRANE DOES NOT
EXTEND 80 FT. HIGH
ELECTRIC SERVICE AND REPAIR N/A REFUSE TO PROVIDE PROPOSAL
MIAMI ELECTRICAL MASTERS N/A TRUCK BOOM CRANE DOES NOT
EXTEND 80 FT. HIGH
BURLEY ELECTRICAL SERVICE, INC. N/A TRUCK BOOM CRANE DOES NOT
EXTEND 80 FT. HIGH
2
THE CITY Of PLEASANT LIVING
EXPENSE:
FUND&
ACCOUNT:
ATTACHMENTS:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
Proposal amount shall not to exceed $20,656.90. To account for any
unknown factors that may arise, a $2,500 contingency over the proposal of
$20,656.90 is requested. The vendor will receive a purchase order in the
amount of $20,656.90.
The total expenditure shall be charged to Parks Landscape Contractual
Services, account number 001-1750-519-3450, which has a balance of
$31,438 before this request was made.
Resolution
Proposals
Sun Biz Report -Electrical Contracting Services, Inc.
3
Pough, Quentin
From:
Sent:
To:
Cc:
Subject:
Pepe, Thomas F.
Friday, August 24, 201811:32 AM
Pough, Quentin
Kulick, Steven P
RE: unable to find 3 vendors for field light repairs
As long as you have made a good faith attempted to obtain three quotes you are in compliance
with the Charter.
Very truly yours,
,'I I nomas
City Attorney, Board Certified by the Fla. Bar
in City, County and Local Government Law,
City of South Miami
1450 Madruga Avenne, Ste202,
Coral Gables, Florida 33146
Tel: (305) 667-2564
Fax: (305) 341-0584
E-111ai I: ,In;;;L!y~it;,,:q lit hJ1Jk\JQ.i f1,g.oy
ATTENTION: This e-mail may contains PRIVILEGED AND CONFIDENTIAL INFORMATION intended only for the use of the
addressee named above. lfYOll are not the intended receiver. you are hereby notified that an)' dissemination ofthis communication is
strictly prohibited, If you have received this eMlllail in error, pleflse immediately notify LIS by telephone, call collect ifoutside ofyolll'
area code and delete this e~mail. We will reimburse you fot' the cost of your long distance call. Thank you, Please also note: All e-
mails to and ti'om this e-mail site aloe kept as a public record_ YOllr e-mail communications. including your e-mail address may he
disclosed to the public and media at any time p1ll'suant to Florida Slatutes, ch. 119.
From: Pough, Quentin
Sent: Wednesday, August 22, 2018 4:36 PM
To: Pepe, Thomas F.
Cc: Kulick, Steven P
Subject: FW: unable to find 3 vendors for field light repairs
Qucn1il'I Pough,. CTHP, CPSI
Din:~ctnrl P;:'lrk,; & gpu(.;'i·dinl1 Dl:p;'Jnrnr:rll
UtV cd :.lOUHI fV1iiJfl1j
From: Kulick, Steven P
Sent: Wednesday, August 22, 2018 3:48 PM
To: Pough, Quentin; Riverol, Alfredo
Subject: RE: unable to find 3 vendors for field light repairs
5
(clltill,
It seems you attempted to get a third quote, but I would run this by the City AttorfWY 101' hLs
approval. In 2014, we did il ITCl. for repairs of lights;)t Palrnr;r, rv1U1TY zinc! Marshall Williamson
Parks, "ee Jttilclied. Two pmposals were received at that time. Also checked th(~ County and
l:h6.; City of MiCilni ilnd did 110t locale i1 corrlJCJct we could piggyback. I believe; they handle in ..
I'louse.
If you Cdn get this approved, perhaps nr,)(t FY we need 1:0 issue an RH' fOl' a rnulti'yeal contract
rot' lighting replacement and rnaintel1nl'lcc.
Thanks,
Cliief Procurement Ojjiccl!Procurement DivislOll
City oj l\Aiarni 6130 Sunset Drive /Vliorni) rl 33 J 43
Ph: Fox: 305/663,·63lf-6 r m (j i I : s.J< u I f cis..@!iQIJ1!1I2?i.flJTI.ificWZl!
S/I,P
From: Pough, Quentin
Sent: Wednesday, August 22, 2018 3:11 PM
To: Kulick, Steven P <~~,\!!i<;J~J:Ijl,~PJ!lblllLaJ!!lfJ,gllv.>; Riverol, Alfredo <f:\I\LvgIQI£Lv~_9_ll!Jl!l]1~ll2iJtg[!y>
Subject: unable to find 3 vendors for field light repairs
FYI"
Quentin Pough, CPRP, CPSI
Director, Parks & Recreation Department
City of South Miami
1
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8
August 21, 2018
i'LFCTRiCAL Attention: Armando E. Munoz .11'.1
Park Superintendent
City of South Miami
5800 SW 66 th Street
South Miami, Florida 33143
Reference: Repair (43) Field Lamps & Troubleshoot and Repair (2) Entire Poles that
are not working at Palmer Pal'l" 6100 SW 6,.h Avenue, South Miami, Florida 33143
Daveo Electrical Contractors Corp. is pleased to provide this proposal to provide supervision, labol', equipment and
materials to repair (43) field lamps as pel' the scope provided below for the total sum of:
THIRTY·FOUR THOUSAND NINE HUNDRED THRITY·SIX DOLLARS
$34,936.00
Scope of War I"
1. Repair (43) Sport lighting fixtures.
2. Troubleshoot and repair (2) entire poles that are not working.
Breakout of Materials. Labor allll Equipment:
I. I 500 Watt Lamps $ 70.00 ca. @ 43 ....................................................... $ 3,0 I 0.00
2. 1500Watl Ballasts $ 252.25 ea. @ 43.. .................................................. $1 0,846.75
3. I 500 Watt Capacitor $ 65.00ea. @20 .................................................... $ 1,300.00
4. 600Volt Fuses $ 12.00ea. @30 ........................................................... $ 360.00
5. Misc. Materials .............................................................................. $ 208.00
6. 100f1. Bucket Tl'llck $ 160.00 per hI'. @ 77.25 Ill'S ...................................... $ 12,360.00
7. Electrician $ 85.00 per hr. @ 77.25 hI's .................................................. $ 6,566.25
8. Supervision$95.00 per hI'. @ 3.00hrs .................................................... $ 285.00
9. Total. .. , ................................. , ....... , ........................ , .• , ............... $ 34,936.00
Notes & Conditions
1. PRICE IS BASED ON A NORMAL 40·HR WORK WEEK.
2. Permit fec ancl engineel'ing unless specifically stated above in scope is excluded.
3. Any additional work or material beyond this scope wilt be additional. .
4. There is a 6 to 8 week back log before we can get to YOll!' request.
5, Tl'Oubleshoot and I'epail' of(2) sports light poles will be charged as Time and Materials which is not included
in proposal pri.ce.
Davco reserves the right to withdraw this proposal if not accepted and received in this office within (30) days. This
proposal is also conditioned upon the premises being in the physical state that they are in as of this proposal date. In
the event there is a change to the physical condition urthe premises requiring additional work, in the sole discretion of
Daveo Electrical Contractors Corp., additional costs may be incurred.
Respectfully.
11tc-~ SIUU' ("1-
Marcial Seni J r. r!
Estimator
Daveo Electrical Contractors Corp
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9
L.
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August 21,,2018
Attention: Armando E. Munoz Jr.
I Park Superintendent
South Miami Recreation & Park
6130 Sunset Drive
South Miami, FL. 33143
Reference: Repair (11) Field Lights & Replace (1) Parking Lot Fixture ut Murray Park 5800 SW 66
Street Soutli Miami, fL. 33143
Davco Electrical Contractors Corp. is pleased to provide this proposal to provide supervision, labor,
equipmcnt and materials to repair (II) field lights & replace (I) parking lot fixture as per the scope provided
below for the total sum of:
TWELVE THOUSAND FOUR HUNDREI> NINETEEN DOLLARS
$12,419.00
Scope of Work und Materials and Labor, Equipmcnt:
I. 1500Watl MI-I Lamps II @$70.00ea ............................................. $ 770.00
2. 1500Walt MI-l Ballast II @$252.25ea ............................................ $2,774.75
3. 1500Watt Capacitor 6 @ $65.00ea ................................................. $ 390.00
4. GOO Volt fuses 10@$12.00ea ...................................................... $ 120.00
5. 400W MH Ballast 1@$212.00ea ................................................... $ 212.00
6. 400W MI-l Lamp I @29.70ea ....................................................... $ 29.70
7. 400W MI-l Fixture I@ $ I ,076.07ea ............................................... $ 1,076.07
8. Misc. Materials ........................................................................ $ 208.00
9. 100'Crane with Operator $160.00 per ilr@ 26.75hrs ........................... $ 4,280.00
10. Electrician $85.00 pel' hr@26.75hrs .............................................. $2,273.75
II. Supervision $95.00 per hr@ 3hrs ................................................. $ 285.00
12. Totu!.. .................................................................................. $ 12,419.00
Notes & Conditions
1. PRICE IS BASED ON A NORMAL 40-I-lR WORK WEEK.
2. Permit fee and engineering unless specifically stated above in scope is excluded.
3. Any additional work or material beyond this scope will be additional.
4. There is a 6 to 8 week back log before we can get to your request.
Davco reserves the right to withdraw this proposal if not accepted and received in this office within (30)
days. This proposal is also conditioned lipan the premises being in the physical state that they are in as of
this proposal date. In the cvent there is a change to the physical condition of the premises requiring
additional work, in the sole discretion of Davco Electrical Contractors Corp., additional costs may be
incurred.
I fN!1i}.'UU" ('> n 't.".' t h::lilsiudi
Bp.\ tlld!! !ka<:h (. ())) I.';~>.\ L;·j " BU~d Ratd!)' \}(\ 1) ,-':;,~"iJ:\ 17 ].';1-\: (:~{i:) 7,;?<q 1 ·1 ~\ \\ i\'\.,Ia\ vUl'),xlri\,'.<':{In1
,lXr;S Pink Rid;:'c [k,til,'Vclrd '.' Btlynl(lIl !h::\ch. I'J(ll'jda J:;·L~()~~U 1(1
10
I LFCTIUCAL
Respectfully,
~SVU·~
Marcial Sehi Jr. rf
Estimator
Davco Electrical Contractors Corp
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Florida Profit Corporation
ELECTRICAL CONTRACTING SERVICE, INC,
Document Number
FEIIEIN Number
Date Filed
State
Status
2375 WEST 77 STREET
HIALEAH, FL 3301 F
Changed: 02/17/2002
2375 WEST 77 STREET
HIALEAH, FL33016
Changed; 02117/2002
FLOYD, CHARLES rL, Jr.
2375 WEST 77 STREET
HIALEAH, FL 33016
Name Changed: 0110812014
1-;65188
59·2552102
07/0311985
FL
ACTIVE
Address Changed', 02t17f2002
Name & Address
Tifle President
Floyd, Charles H, Jr
'12101 Tara Onve
Plantation, FL 33325
Report Year
2016
Filed Date
01;15!2016 12
2017
2018
01/08/2017
01112/2018
13