Res No 123-18-15156RESOLUTION NO.: 123-18-15156
A Resolution authorizing the City Manager to procure football referee services from South
Florida Football Officiating Association during fiscal year 2017-2018.
WHEREAS, the City's youth tackle football program, South Miami Grey Ghost Football, is a
member of Miami Extreme Youth Football League (lithe League"); and
WHEREAS, Miami Extreme Youth Football League has the designated and agreed duty and
responsibility to negotiate contracts as it pertains to the League and its members; and
WHEREAS, in 2018, the League re-negotiated and executed an officiating agreement with South
Florida Football Officiating Association r'SFFOA") for games over the next five (5) years, ending with the
conclusion of the 2022 football season; and
WHEREAS, the City forecast the expenditure and will pay up to $6,000 to SFFOA for
procurement of referee services for fiscal year 2017-2018 depending on the number of games played.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA THAT:
Section 1: The City Manager is authorized to procure and to expend an amount not to exceed
$6,000 for footbail referee services from South Florida Football Officiating Association (SFFOA) during
fiscal year 2017-2018. The total expenditure shall be charged to 001-2000-572-5630, Football account,
with a current balance of $26,399 before this request was made. A copy of the Memorandum of
Understanding between the League and SFFOA is attached.
Section 2: If any section clause, sentence, or phrase of this resolution is for any reason held
invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity
of the remaining portions of this resolution.
Section 3: This resolution shall become effective immediately upon adoption.
PASSED AND ADOPTED this 3rd day of ~ 2018.
ATIEST:
COMMISSION VOTE: 5-0
Mayor Stoddard: Yea
Vice Mayor Harris: Yea
Commissioner Gil: Yea
Commissioner Liebman: Yea
Commissioner Welsh: Yea
City Commission Agenda Item Report
Meeting Date: July 3, 2018
Submitted by: Quentin Pough
Submitting Department: Parks & Recreation
Item Type: Resolution
Agenda Section: CONSENT AGENDA
Subject:
Agenda Item No:2.
A Resolution authorizing the City Manager to procure football referee services from South Florida Football
Officiating Association during fiscal year 2017-2018. 3/5
(City Manager-Parks & Recreation)
Suggested Action:
Attachments:
Memo -Referee Services 2017-2018.docx
Reso-Referee Services.docx
MOU and Letter of Intent.pdf
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THE CITY Of PLEASANT LIVING
To:
FROM:
Via:
DATE:
SUBJECT:
BACKGROUND:
Amount:
Account:
Attachments:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
Quentin Pough, Director of Parks and Recreation
July 3,2018 Agenda Item No.: __
A Resolution authorizing the City Manager to procure football referee
services from South Florida Football Officiating Association during fiscal
year 2017-2018.
The City's youth tackle football program, South Miami Grey Ghost Football,
is a member of Miami Extreme Youth Football League (lithe League"). The
League is comprised of approximately fifteen (is) different member
teams, which includes the North Miami Redskins, Miami PAL Chiefs, and
Kendall Hammocks, just to name a few. Miami Extreme Youth Football
League has the designated and agreed duty and responsibility to negotiate
contracts as it pertains to the League and its members.
In 2018, the League re-negotiated and executed an officiating agreement
with South Florida Football Officiating Association ("SFFOA") for games
over the next five (s) years, ending with the conclusion of the 2022 football
season. This contract provides security and cost saving measures to the
League and its members.
The City forecast the expenditure and will pay up to $6,000 to SFFOA for
procurement of referee services for fiscal year 2017-2018 depending on
the number of games played.
$6,000 (up to September 30, 2018)
001-2000-572-5630, Football, with a current balance of $26,399.24.
Resolution for approval
Memorandum of Understanding between the League and SFFOA,
including a copy of Miami Xtreme Youth Football League Letter of Intent
enclosed.
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MEMORANDUM OF UNDERSTANDING
In as much as the South Florida Football Officials, Inc. (SFFOA) is desirous of providing
officiating services and the Miami Xtreme Youth Football League (Xtreme) desires to
retain officiating services for its games. This memorandum outlines the basic
understanding of the parties and is not intended to be all encompassing or address every
potential situation. The parties agree that there may be a need to address additional
points or issues not specifically covered by this agreement.
This contract is for a term of five years commencing with the 2018 football season and
ending with the conclusion of the 2022 football season. The term season means the
competitive football season customarily running from sometime in August until early
December.
Officials are considered independent contractors and are not employees of SFFOA,
Xtreme or any of its teams. SFFOA will provide a game officiating crew of four (4)
officials consisting of a referee, umpire, linesman and line judge. The referee shall be a
high school eligible football official with no less than three (3) years experience and no
more than one official on the crew shall be in their first year of officiating, unless an
emergency or lack of more experience officials requires that two be assigned and they
shall be assigned to the lowest weights possible when that need arises. Ideally the crew
should consist of one varsity rated official, one official with two (2) or more years of
experience, one fJIst and one second year official. In no event shall there be less than
three (3) officials for any contest absent injury to an official during a game or other
unforeseen and situation not communicated to the referee or Booking Commissioner.
Playoff crews may be increased to include a back judge for the three highest weight
classes, a timer and a line to gain crew. Junior Peewees will have two (2) officials for
regular season and playoffs, and four (4) for the championship game. If a Peewee game
is paired with a game of a higher weight for a two game set on Saturday, four (4) officials
will be scheduled.
SFFOA will provide, at no charge, no more than two (2) coaches rule clinics prior to the
competitive season. The SFFOA Rules Interpreter, Booking Commissioner and/or
Executive Board Member will conduct the clinic.
Games will be officiate~ according to the National Federation of State High School
Associations (NFHSA) and Florida High School Athletics Association (FHSAA) Rules,
Florida High School Athletic Association and Guidelines and exceptions as adopted by
Xtreme's Board. Said exemptions shall be distributed to the crew chiefs. It is not
unforeseen that other exceptions may be necessary in order to ensme competition and fair
play.
For the regular season, SFFOA officials shall be compensated for their services based on
the number of games worked. The referee shan wear a league provided logo hat, officials
shall not wear patches for any other leagues worked, but may wear a patch or other
marking indicating their affiliation with the SFFOA. Officials are expected to arrive
thirty (30) minutes before kickoff of the first game to inspect field conditions, check line
to gain equipment, meet with park commissioner and head coaches to ensure a timely
start to the day's games. Xtreme shall have the teams weighed in and ready no less than
ten (10) minutes prior to kickoff. In the event that the teams are not ready for the
opening kickoff of the game the game shall be called. The pmties understand that while
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the day of games is long there may be an occasion where a game runs long or ends early.
The coaches are expected to take their respective teams to be weighed in at halftime of
the previous game. Iftbe previous game ended early (that is more than ten (10) minutes
before its scheduled kickoff), both coaches must agree to start their game early. It is
understood that a coach may nonetheless want to strut his game as scheduled. If previous
game ends late, or inside ten (10) minutes prior to the scheduled kickoff, then teams and
coaches are expected to proceed with their pre-game responsibilities. If teams are not
ready to start at their scheduled time the game shall be called at the request of the team
ready to play. Late arriving officials or early departing officials shall be paid in quarterly
increments of the actual game worked. If official was a last minute replacement for
another official, Xtreme is encourage to pay that official a full game fee provided that he
works the majority of the game. If in doubt XU'erne may obtain verification from the
Booking Commissioner, reimbursement if any shall be handled through SFFOA who will .
in turn deal with the official(s) if overpaid.
Suspensions, cancellations or f01'feits prior to game day should be communicated to the
Booking Commissioner and the park schedule adjusted accordingly to eliminate the
interval for the canceled or fOlfeited game. XU'eme understands the SFFOA has invested
in assignment software to communicate game assignments to officials the Xtreme has
mandated a schedule lock where schedules become final and can be published, changes
after that date shall be subject to a $25 change fee. Any changes in order of weights that
do not affect game times win not be charged the game fee unless the park or team is
considered by Xtreme and SFFOA Presidents to be a habitual offender. Officials will be
paid for game day cancellations and forfeits with the exception of the last scheduled
game on that field for the day if four or more games are scheduled. In the event that the
last game is canceled the game officials shall be released immediately and not expect
compensation from the home team, if home team officials request the crew to wait to see
if the team or additional players arrive or other situation or dispute to be resolved they do
so understanding that the officials will be paid regardless of whether or not game is
actually played. If, however, the schedule calls for three or less games and any game is
canceled the officials shall be paid fOT that canceled game. It is understood that Xtreme
By-laws provide that the team causing the last minute cancellation shall be responsible
for the officials fees, therefore payment if not received at the game site will be handled
through Xtreme and SFFOA administration. In the event that the last game on a field is
canceled or forfeited and there are other games to be played on another field that is not
fully staffed, if a departing official works the major portion of a game on another field, he
will be compensated as if he had worked the entire game. An official not working the
majority will be compensated in quruterly increments actually worked. If a game is not
played or completed, the originally assigned officials wil1 be given preference to work the
rescheduled game. If official not previously paid they will only be paid the game fee
upon return. If officials where previously paid and only a portion of the game is being
made up, each officials will be entitled to receive an additional $15.00 travel
reimbursement during 2018 and 2019 seasons and $20.00 during the 2020, 2021 and
2022 seasons for Miami-Dade and Broward Counties only. Any apportionment of a
game fee between the official working the rescheduled game and the official that was
originally assigned will be made by SFFOA and officials directly.
Compensation for game officials during the te1m of this agreement shall be as follows.
For scrimmages, pre-season games or jamborees $20.00 per official per hour'in 2018 and
2019 and $25.00 per official per hour in 2020, 2021 and 2022 for weeks other than the
week prior to the first competitive week of the season teams may elect to use three rather
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than four officials with the exception of peewees that may use two at any time.
Compensation for field officials shall be $55 per official per game for the 2018 and 2019
Seasons, $60 per official per game for the 2020, 202] and 2022 Seasons for all divisions
during regular season and playoff games Compensation of $65.00 per official per game
for 2018 and 2019 Seasons, $70.00 per official per game for the 2020, 2021 and 2022
Seasons for all divisions for championsrup games or league sponsored games, with the
exception of the Peewees that shall remain at $60 and $65 per official per game with a
four member officiating crew. Compensation for electronic clock operators (timers) shall
be $40 per game if requested during the 2018 and 2019 regular seasons; and $45 per
game if requested during the 2020, 2021 and 2022 regular seasons. Playoff games and
$45 for all divisions for league sponsored and championship games during 2018 and
2019 and $50 for 2020,2021 and 2022. Officials shall be paid in cash during halftime of
their last game at that site for the day, it is understood that all officials may not be paid at
the same time. Checks will not be accepted, unless approved and submitted prior to
game day and subject to a handling charge of seven dollars ($7.00) per official per game
for 2018 and 2019 and ten dollars ($10.00) per official per game for 2020, 2021 and
2022, and any check submitted after game day for a forfeited, suspended or some other
reason is also subject to the handling charge. While it is understood that the league
currently has no team outside Miami-Dade and Broward Counties for any games outside
those counties, a travel fee of $100.00 as long as average price per gallon remains at or
below $4.00, pru.1ies agree to negotiate travel fee if necessary and price per gallon
exceeds .$4.00 during the tenn of this contract. Travel shall be paid for only one car
cBlT)'ing the entire officiating crew. If officials choose to travel separately only one
travel fee will be paid and may be divided by the officials themselves. A Supervisor of
Officials shall be provided for any championship or other league hosted game. A league
hosted game is defmed as any contest between teams at a central site or where the league
is responsible for payment. A line to gain crew may be provided at the option of Xtreme
and the line to gain crew of three (3) members, if furnished, shall be paid $35.00 per
official per game for 2018 and 2019; and $40 per official per game for 2020, 2021 and
2022, however the Xtreme may request only a down indicator official (box man) be
provided at $40.00 per game for 2018 and 2019; and $45 per game for 2020, 2021 and
2022. The Supervisor of Officials will be paid $35.00 per game in 2018 and 2019; and
$40 per game in 2020; 2021 and 2022. If Xtreme intends to make payment for all
officials by way of a single check SFFOA agrees to bill Xtreme sufficiently in advance to
allow XU'eme to issue a check 72 hours before the event so that arrangements can be
made to negotiate the check in order to pay officials in cash at the game site, if not
Xtreme shall be responsible for paying officials in cash on site at the conclusion of each
game or other appropriate interval during the event.
The SFFOA Board shall appoint one of its members to seIve as its Booking
Commissioner who will be responsible for assigning officials to Xtreme games. The
Booking Commissioner shall be compensated for these services on a per member park
having 5 or more teams; member parks with less than 5 teams shall be paired with
another member park and if there is an unpaired member park with 4 or fewer teams they
shall be charge one-half of the fee on a per year basis, the compensation during the tenn
of this agreement shall be $150 for 2018 and 2019 and $160 for 2020,2021 and 2022.
Said fee is to be paid to the SFFOA immediately at the conclusion of the competitive
season.
Xu·erne shall provide a safe and properly lined field for all contests. The field shall be
roped off from spectators as required by Xtreme bylaws. The respective Commissioners
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should make an effort to introduce themselves to the officiating crew and where or how
they can be reached should the need arises. The home team is responsible for having a
line to gain crew of three (3) people (preferably adults) ready and available during the
applicable pre-game period to meet with the head linesman. Failure to have a line to gain
crew available to start the game or second half will result in a five (5) yard delay of game
penalty. All authOllzed sideline personnel need to be properly identified and if in the
coaches' area will be the responsibility of the head coach. The head coach may receive a
waming before a penalty for unauthorized personnel in the coaches box during the game,
however, the head coach may be penalized based on the conduct of individuals in the
coaches box, authorized or not, without warning. Both teams shall assign personnel to
ensure that only authorized persons are within the rope. The Xtreme home team may at
its sole discretion extend its hospitality to game officials, without promise or expectation
of favorable treatment. SFFOA understands that a home team's hospitality is not to be
abused. Nonetheless the home team has a responsibility to ensure that officials just as its
players are properly hydrated dUlmg the day. Game attendants should provide water or
fluids to officials during water breaks and time outs during a game. Additional water or
fluids may be provided at the concession stand or other designated area during halftime
and between games. Just as officials are concerned with player safety the home team
should concern itself with making sure officials are properly hydrated and in a position to
complete their assignment.
Any questions or disputes that occur as a result of an interpretation of a rule should first
be addressed with the referee as prescribed under the NFHSA rules and should involve
the immediately proceeding play. It is important to note that Park Commissioners have
delegated game day authority to Head Coaches for their respective games.
Commissioners may interrupt play under the proper and nonnal game rules, i.e. calling a
time out if available. It is understood that there is no provision to play a game under
protest under the rules. Notwithstanding, SFFOA understands that further investigation
and uniform interpretation of the rules is a necessity. Coaches and Commissioners shall
communicate their questions or concerns to the Xtreme President who will request an
official rrues interpretation ii'om the SFFOA Rules Interpreter. A written interpretation
of the rule or rules involved will be sent electronically to the Xtreme President to be
fOlwarded to the Coach or Corrunissioner initiating the inquiry. Any rule interpretation
will be presented to the SFFOA membership as a training tool at the next scheduled
officials meeting and disseminated to crew chiefs immediately to ensure the consistent
application of the rule or rules in question. The SFFOA Rules interpreter mayor may not
be available at Xtreme Board Meetings, but will handle only less involved interpretations.
It is the mission of SFFOA to provide quality, trained and impartial contest officials for
area youth league contests. With that in mind SFFOA needs to be advised of any
situation that may impact on an official's ability to be impartial. SFFOA makes every
effort to determine which officials have children or a family member associated or
playing for a particular park. SFFOA will not assign those officials games either home or
away involving· those teams. SFFOA relies on its officials to disclose any potential
conflict before the season but sometimes an official may fail or neglect to advise SFFOA
of a potential conflict. Fmiher SFFOA understands that as officials, its members are in a
position of authority and serve as role mode.1s for many children. Any acts of
inappropriate behavior need to be communicated to Xtreme President immediately who
will in tum contact the Booking Commissioner or SFFOA President. All incidents
should accurately documented and list contact information for any witnesses in writing as
soon as possible. Every incident will be investigated, The parties understand that
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SFFOA is involved in officiating contests between two competitors and that Xtreme
member teams and coaches are sometimes swayed by emotion and their desire to win.
Sometimes the decision in a game is not resolved in a manner favorable or satisfactory to
a pmty who may misinterpret the situation. Misunderstandings between a coach and
official can be resolved, but frivolous andlor punitive complaints will not be tolerated.
Any complaint that after investigation is determined to be baseless or intended to damage
the reputation or standing of the official in question shall be refelTed to Xtreme President
or Board for :fi.nilier action. Xtreme and SFFOA Presidents shall conduct investigations
or designate a member of their respective organization to do so. Investigative fmding
shall be the joint responsibility of both Xtreme and SFFOA. Disciplinary or other action
to be taken shall be the responsibility of SFFOA or Xtreme within its Chalier, By-Laws,
Rules or Guidelines. The SFFOA and the Xtreme shall share their by-laws, rules etc.
with each other and infotm each entity of its disciplinary actions.
By way of their signatures the pmiies agree that this sets forth the framework of their
relationship for the period set forth above and to work together to make each of their
respective organizations the standard by which all others are measured.
Gerardo Gomez, President
South Florida Football Offic s
Association, Inc.
~--?J-
Richard Raphael, President
Miami Xtreme Youth Football League
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MIAMI-DADE XTREME YOUTH
FOOTBALL LEAGUE
Executive Offices
Dawson Building
8240 NW 52 nd Terrace, Suite 507
Doral, FI()rida 33166
LETER OF INTENT
Date: 01/04/16
Mrs. latasha Clarke, Secretary
Miami-Dade Xtreme Youth Football league
Dear Mrs. Clarke,
This letter of Intent is being submitted per Miami-Dade Xtreme Youth Football league
(MDXYFl), Inc. by laws.
Chapter II -Administrative Rules, Membership, 11-1.11 Renewal
It is the intention of South Miami Grey Ghost to remain a member of the
MDXYFl for the 2018 Season. The representatives listed below will be attending league
Meetings:
NAME I CONTACT I EMAIL ADDRESS
Johnny Zeigler i 786-252-9603/ commissioner@greyghostsports.org
William Jacoby 1786-303-0204 I asst commissioner@greyghostsports.org
Jaime Adams /305-668-3883/ JAdams@southmiami.gov
Sincerely yours,
~ ~. , .. ~\ Jal~ --
ASSistant Director of Parks & Recreation / Park
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