5Agenda Item No:5.
City Commission Agenda Item Report
Meeting Date: June 5, 2018
Submitted by: Shari Kamali
Submitting Department: City Manager
Item Type: Resolution
Agenda Section: CONSENT AGENDA
Subject:
A Resolution authorizing the City Manager to negotiate and to enter into a contract with Canyon Construction,
Inc., for the installation of a new gateway monument sign to be placed at Fuchs Park. 3 / 5
(City Manager-Public Works)
Suggested Action:
Attachments:
Memo_for_Gateway_Sign_at_Fuchs_Park_PWD_5-21-2018-1CArev sa.docx
Reso_for_Gateway_Sign_at_Fuchs_PArk__PWD_5-21-2018CArevwNos.docx
email from Canyon Construction related to Gateway Sign.pdf
email from IMF related to Gateway Sign.pdf
Finance Account Balance 301-1790-519-6450.pdf
Bid Opening Report Fuchs Park Gateway Sign 7.25.17.pdf
Pre Bid Sign In Sheet RFP PW2017-15 7.6.17.pdf
Proposal Summary Fuchs Park Gateway Sign 7.25.17.pdf
Demand Star Fuchs Park Gateway Sign 7.25.17.pdf
Notice Fuchs Park Gateway Sign RFP.pdf
Sun Biz Canyon Construction 7.25.17.pdf
After Action Commission Meeting 8-15-2017.pdf
134
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO:The Honorable Mayor &Members of the City Commission
FROM:Steven Alexander, City Manager
DATE:June5,2018 Agenda Item No.:_____
SUBJECT:A Resolution authorizing the City Manager to negotiate and to enter into a
contract with Canyon Construction, Inc., for the installation of a new gateway
monument sign to be placedat Fuchs Park.
BACKGROUND:This item to provide a new gateway monument sign to be placed at Fuchs Park
was presented at the August 15, 2017 Commission meeting and Vice Mayor
Welsh, encouraged the Commission to allow him to attempt to have proper
engineering drawings done by his very low price engineer and subsequently to
allow Mr Welsh to construct at least a portion of the sign himself at significant
cost reduction to the City.
The City received drawings but they could not reach a standard necessary for the
City Building Official to be able to approvethem. After significant urging, and almost
a years time, the City still does not have proper drawings necessary to continue this
project.
The Administration, Mayor and City Commission wish to proceed withthe bids
received on July 25, 2017 for a new gateway monument sign to be placed at
Fuchs Park. The contractors have recently confirmed the prices will remain the
same as submitted on July 25, 2017.
The project scope shall include and is not limited to tree relocation, tree root
pruning, tree protection; electrical work related to sign and landscape lighting
and an irrigation pump station; structural work including reinforced concrete
foundation and wall; rough and fine grading; and fabrication and installation of
anarchitectural sculptural sign including the Citylogo.
The awarded contractor is responsible for furnishing all labor of Contractor and
the labor of all allowablesubcontractors, and cost of disposal of materials as
well as all necessary machinery, tools,transportation, equipment rental and
permits, to perform the installation of thenew gateway monument sign to be
placed at Fuchs Park.
Through the Procurement Division, the City's Public Works Department
submitted a Request for Proposal ("RFP") #PW2017-15onTuesday, June 18,
2017 for "Fuchs Park Gateway Sign Fabrication and Installation Project." The
City received two(2) proposalson July 25, 2017; Canyon Construction, Inc. is the
secondlowest bidder and is in compliance with the terms of the RFP.135
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The lowest vendor, IMF Estimating & Construction Corp. was established in 2012
and demonstrates the least experience in comparison to its competitor. This
firm has not completed any jobsin the past five (5) yearsthat requires the
specialty and trades for this project.
VENDOR &
BID AMOUNT:Please see below a breakdown of all submitted bids.
Contractor Bid Price
IMF Estimating & Const Corp $193,129.49
Canyon Construction Inc.$210,237.13
A contingency amount of $10,000 will be included over the proposal amount of
$210,237.13to address for unknown factors that may arise during the work.
AMOUNT:Amount not to exceed $220,237.13which includes $10,000 for contingency.
FUND &ACCOUNT:The expenditure shall be charged totheCapital Improvement ProgramFund
account number 301-1790-519-6450, which has a balance of
$1,006,139.80.
ATTACHMENTS:Canyon Construction Inc., price confirmation email dated 5-16-2018
IMF Estimating & Const Corp. price confirmation email dated 4-24-2018
Bid Opening
Pre-bid
RFPProposal
Proposal Summary
Demand Star Results
DBR Ad
Sun Biz Registration
136
Page 1of 2
RESOLUTION NO: _______________1
A Resolution authorizing the City Manager to negotiate and to enter into a contract with 2
Canyon Construction, Inc., for the installation of a new gateway monument sign to be 3
placed at Fuchs Park4
WHEREAS, theMayor and City Commission wish to proceed with the bids received on July 5
25, 2017 to provide a new gateway monument sign to be placed at Fuchs Park;and6
7
WHEREAS, theContractors have confirmed via email the prices will remain the same as 8
submitted on July 25, 2017;and9
WHEREAS, the project scope shall include and is not limited to tree relocation, tree root 10
pruning, tree protection; electrical work related to sign and landscape lighting and an irrigation 11
pump station; structural work including reinforced concrete foundation and wall; rough and fine 12
grading; and fabrication and installation of anarchitectural sculptural sign including the City logo; 13
and 14
WHEREAS,through the Procurement Division, the City's Public Works Department 15
submitted a Requestfor Proposal ("RFP") #PW2017-15 on Tuesday, June 18, 2017 for "Fuchs Park 16
Gateway Sign Fabrication and Installation Project."; and17
WHEREAS,The City received two (2) proposalson July 25, 2017as follows; and18
19
20
21
22
WHEREAS, the lowest vendor, IMF Estimating & Construction Corp. did not have sufficient 23
experience with certain elements of the work;and24
25
WHEREAS, Canyon Construction Inc. is the most responsive and responsible bidder;and26
27
WHEREAS,the City desires to provide a contingency of $10,000 over the proposal amount 28
to address for unknown factors that may arise during the work; and29
WHEREAS,the Mayor and City Commission desire to authorize the City Manager to 30
negotiate and enter into a contract with Canyon Construction, Inc., for the installation of a new 31
gateway monument sign to be placed at Fuchs Parkfor a total amount not to exceed 32
$210,237.13.33
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY 34
OF SOUTH MIAMI, FLORIDA;35
Contractor Bid Price
IMF Estimating & Const Corp $193,129.49
Canyon Construction Inc.$210,237.13
137
Page 2of 2
Section 1.The City Manager is authorized to negotiate the price, terms and conditions 1
and to execute a contract with Canyon Construction, Inc.for the installation of a new gateway 2
monument sign to be placed at Fuchs Park for a total amount not to exceed $210,237.13. The3
City Manageris authorized to expend up to $10,000to address any condition that the contractor, 4
using reasonable diligence, could not have foreseen when formulating its bid. A copy of the 5
approved form of contract is attached. The expenditure shall be chargedto theCapital 6
Improvement ProgramFund account number 301-1790-519-6450, which has a balance of 7
$1,006,139.80before this request was made.8
Section 2. Severability.If any section clause, sentence, or phrase of this resolution is for 9
any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall 10
not affect the validity of the remaining portions of this resolution11
Section 3. Effective Date: This resolution shall take effect immediately uponadaption.12
PASSED AND ADOPTED this___ day of __________, 2018.13
14
ATTEST:APPROVED:15
16
17
_____________________________________________________18
CITY CLERK MAYOR19
20
21
COMMISSION VOTE:22
READ AND APPROVED AS TO FORM,23
LANGUAGE, LEGALITYAND EXECUTION Mayor Stoddard:24
EXECUTION THEREOF Vice Mayor Harris:25
Commissioner Welsh:26
_______________________CommissionerGil:27
CITY ATTORNEY Commissioner Liebman:28
138
139
140
141
142
143
144
Bidder
Bid
Package
(1 Org; 4
Copies; 1
Digital)
Bid Form Bidder
Qualif.
Sched.
Of
Values
Ref.List of
Subs'
Non Coll.
Affidavit
Public Entity
Crimes and
Conflicts of
Interest
Drug free
Workplace
OSHA
Stds
Fed.
State
Listings
Related
Party
Presentation
Dec
Proof
of Ins
Signed
Contract
with
Original
(1) Perf
Bond Sun Biz
IMF Const.X X X X See
Note X X X X X X X X X X X
Canyon
Const.X X X X X X X X X X X X X X X X
NOTE: IMF References; no sculptured sign experience
(1) Condition of Award
Fuchs Park Gateway Sign RFP #PW2017-15
NOTE: RESULTS ARE NOT FINAL UNTIL AN AWARD RECOMMENDTION BY THE CITY MANAGER
145
Member Name City of South Miami
Bid Number RFP-0-0-2017/SK
Bid Name
Fuchs Park Gateway Sign
Fabrication and
Installation Project
10 Planholder(s) found.
218 NOTIFIED
Supplier Name Address 1 City State Zip Phone Attributes
Allied Environmental Signage 69 Megill Road Farmingdale NJ 07727 7327511818
1. Hispanic
2. Small
3. Woman
Construction Journal, Ltd. 400 SW 7th Street Stuart FL 34994 8007855165
JCI International, Inc. 12315 SW 132 Court Miami FL 33186 3052541833
PRIDE Enterprises P.O. Box 440 Cross City FL 32628 8138902174
Seaside Works Inc. 2264 Great Neck Street Virginia Beach VA 23451 7576623313
1. Small
Business
1. Hispanic
Owned
Link Systems LLC 5870 Hummingbird Court Titusville FL 32780 4074010031
3056008939
FASTSIGNS 175301 118 Hialeah Drive Hialeah FL 33010 7866152179
9049987227
1. Small
Business
CityTech Construction 11671 SW 50th Court Cooper City FL 33330
CCS Presentation Systems, Inc.
5530 S Florida Mining
Boulevard Jacksonville FL 32257
FL 33014 3053623333
1. Small
Business
4 Document(s) found for this bid
Acolite Claude United Sign Co., Inc. 540 West 83 Street Hialeah
146
147
148
149
150
151
152
153
154
155