4Agenda Item No:4.
City Commission Agenda Item Report
Meeting Date: June 5, 2018
Submitted by: Shari Kamali
Submitting Department: City Manager
Item Type: Resolution
Agenda Section: CONSENT AGENDA
Subject:
A Resolution authorizing the City Manager to negotiate and enter into a contract with RJ Spencer Construction,
LLC, for the Drainage Improvements and Parking Lot Repairs at Dante Fascell Park.
3/5
(City Manager-Public Works)
Suggested Action:
Attachments:
RJ_Spencer_Construction_LLC_-_Memo_for_Dante_Fascell_Parking_Revamp_and_drainage_PWD_5-14-2018
(003).doc
Resolution re K with RJ_Spencer-Dante Fascell Parking Revamp&drainage.docx
Bid Opening RFP PW2018-08 5.8.2018 .pdf
Pre-Bid Sign in Sheet.pdf
RJ SPENCER South Miami Dante Fascell Park_000008.pdf
Proposal Summary Drainage & Parking Lot Improvements at Dante Fascell 5.8.18.pdf
DEMAND STAR DANTE DRAINAGE IMPROVEMENTS 5.9.18.pdf
RFP Advertisement.pdf
SUN BIZ RJ SPENCER.pdf
60
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO:The Honorable Mayor &Members of the City Commission
FROM:Steven Alexander, City Manager
DATE:June5,2018 Agenda Item No.:_____
SUBJECT:A Resolution authorizing the City Manager to negotiate and enter into a
contract with RJ Spencer Construction, LLC, for the Drainage Improvements
and Parking Lot Repairs at Dante Fascell Park.
BACKGROUND:The City of South Miami received various concerns from residents regarding
the drainage issues and poor asphalt condition of the parking area at the Dante
Fascell Park.In response to these concerns, a design andconstruction
documents were developed and approved by DERM for the implementation of
drainage Improvements and parking lot repairs at Dante Fascell Park. The
construction documents wereadvertisedon April10, 2018.
The City received on May8, 2018, a total ofsixteen(16)proposals in response
to a solicitation. Pursuant to review, it was determined that RJ Spencer
Construction, LLC,is the most cost effectiveand responsible bidder for this
proposal. Below are the top three proposals received:
Contractor Bid Price
RJ Spencer Construction, LLC $121,414.40
R&G Engineering, Inc $131,053.31
Williams Paving Co., Inc $132,252.70
A contingency amount of $12,000 will be included over the proposal amount of
$121,414.40to address for unknown factors that may arise during the work.
AMOUNT:Amount not to exceed $133,414.40 which includes $12,000 for contingency.
FUND &ACCOUNT:The expenditure shall be charged to the to the Capital Improvement Program
Fund account number 301-2000-572-6450, which has a balance of
$371,871.17.
ATTACHMENTS:Resolution
Bid Opening
Pre-bid
RJ Spencer Construction, LLCProposal
Proposal Summary
Demand Star Results
DBR Ad
Sun Biz Registration 61
Page 1of 2
RESOLUTION NO: _______________1
A Resolution authorizing the City Manager to negotiate and enter into a contract with 2
RJ Spencer Construction, LLC., for Drainage Improvements and Parking Lot Repairs at 3
Dante Fascell Park.4
WHEREAS, the Mayor and City Commission wish to improve the drainage and make 5
repairs to the parking Lot at Dante Fascell Park;and6
WHEREAS, the Dante Fascell Parking Lot Improvementshavebeen budgeted in the 7
Capital Improvement Program section of the City’s budget;and8
9
WHEREAS, the design and construction documents were developed and approved by 10
DERM; and 11
WHEREAS,pursuant to a competitive selection process, it was determined that RJ 12
Spencer Construction, LLC,submitted a proposal in the amount of $121,414.40that was the most 13
cost effectiveand lowest bid for the work; and14
15
WHEREAS,the City desires to provide a contingency of $12,000 over the proposal amount 16
to address for unknown factors that may arise during the work; and17
WHEREAS,the Mayor and City Commission desire to authorize the City Manager to 18
negotiate and enter into a contract with RJ Spencer Construction LLC,for drainage improvements 19
and parking lot repairs at Dante Fascell Park.20
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY 21
OF SOUTH MIAMI, FLORIDA;22
Section 1.The City Manager is authorized to negotiate the price, terms and conditions 23
and to execute a contract with RJ Spencer Construction LLC, for drainage improvements and 24
parking lot repairs at Dante Fascell Parkfor a total amount not to exceed $121,414.40. TheCity 25
Manageris authorized to expend up to $12,000to address any condition that the contractor, 26
using reasonable diligence, could not have foreseen when formulating its bid. The expenditure 27
shall be chargedto theCapital Improvement ProgramFund account number 301-2000-572-6450, 28
which has a balance of $371,871.17before this request was made.29
Section 2. Severability.If any section clause, sentence, or phrase of this resolution is for 30
any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall 31
not affect the validity of the remaining portions of this resolution32
Section 3. Effective Date: This resolution shall take effect immediately upon adoption.33
PASSED AND ADOPTED this___ day of __________, 2018.34
62
Page 2of 2
35
ATTEST:APPROVED:36
37
38
_____________________________________________________39
CITY CLERK MAYOR40
41
42
COMMISSION VOTE:43
READ AND APPROVED AS TO FORM,44
LANGUAGE, LEGALITYAND EXECUTION Mayor Stoddard:45
EXECUTION THEREOF Vice Mayor Harris:46
Commissioner Welsh:47
_______________________CommissionerLiebman:48
CITY ATTORNEY Commissioner Gil:49
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Bidder Bid Price
Bid
Package
(1 Org; 3
Copies; 1
Digital)
Bid Form Bidder
Qualif.
Sched.
Of
Values
Ref.List of
Subs'
Non Coll.
Affidavit
Public Entity
Crimes and
Conflicts of
Interest
Drug free
Workplace
OSHA
Stds
Fed.
State
Listings
Related
Party
Presentation
Dec
Proof of
Ins
Signed
Contract
with
Original
(1) Perf
Bond Sun Biz
RJ SPENCER $121,414.40 X X X X X X X X X X X X X X X X
R & G ENG $131,052.50 X X X X X X X X X X X X X X N/A X
WILLIAMS
PAVING $132,252.50 X X X X X X X X X X X X X X X X
ELITE CONST $136,175.18 X X X X X X X X X X X X X X X
MARCDAN $138,345.00 X X X X X X X X X X X X X X X
MAGGOLC $138,461.60 X X X X X X X X X X X X X N/A N/A
C & I CONST.$142,433.13 X X X X X X X X X X X X X X X
CITYTECH
CONST $149,945.98 X X X X X X X X X X X X X X
V- ENG.$154,700.00 X X X X X X X X X X X X X N/A N/A
ANJED
GROUP $163,392.90 X X X X X X X X X X X X X X N/A
DRAINAGE IMPROVEMENTs & PARKING LOT REPAIRS AT DANTE FASCELL RFP PW 2018-08
NOTE: RESULTS ARE NOT FINAL UNTIL AN AWARD RECOMMENDTION BY THE CITY MANAGER
127
Bidder Bid Price
Bid
Package
(1 Org; 3
Copies; 1
Digital)
Bid Form Bidder
Qualif.
Sched.
Of
Values
Ref.List of
Subs'
Non Coll.
Affidavit
Public Entity
Crimes and
Conflicts of
Interest
Drug free
Workplace
OSHA
Stds
Fed.
State
Listings
Related
Party
Presentation
Dec
Proof of
Ins
Signed
Contract
with
Original
(1) Perf
Bond Sun Biz
METRO
EXPRESS $163,849.25 X X X X X X X X X X X X X X N/A
ROADWAY $165,507.72 X X X X X X X X X X X X X X X
FLA.
BLACKTOP $168,154.97 X N/A X X X X X X X X X X X N/A N/A
BEJAR
CONST.$171,348.85 X X X X X X X X X X X X X X N/A
TERRA HYLE $174,746.90 X X X X X X X X X X X X X X X
QUALITY
PAVING $185,386.25 X X X X X N/A X X X X X X X X X
(1) Condition of Award
128
Member Name City of South Miami
Bid Number
RFP-RFP PW2018-08-0-
2018/SK
Bid Name
DRAINAGE IMPROVEMENTS
AND PARKING LOT REPAIRS
AT DANTE FASCELL PARK
17 Planholder(s) found.
Supplier Name Address 1 City Stat
e Zip Phone Attributes
1. Hispanic Owned
2. Small Business
3. Woman Owned
bejar construction, inc 6326 sw 191 ave pembroke FL 33332 9544315981
BOFAM CONSTRUCTION
COMPANY, INC 1600 NW 3RD AVE, STE D4 MIAMI FL 33136 7542450102
Construction Journal, Ltd. 400 SW 7th Street Stuart FL 34994 8007855165
1. Hispanic Owned
2. Small Business
Daycoven Constructions LLC 13035 SW 132 Avenue Miami FL 33186 3052354340
Fortiline Waterworks formerly MSC
Waterworks 6759 white drive
Riviera
beach FL 33407 5612539886
HBC Engineering Company
13155 SW 134 Street Suite
207 Miami FL 33186 3052327932
Lanzo Construction Company 125 S.E. 5th Court
Deerfield
Beach FL
33441-
4749 9549790802
Legacy Products Inc 3791 SW Pierre St Topeka KS 66617 7859920367
Praing Associates Inc 2490 centergate drive # 201 Miramar FL 33025 7864882184
1. African American
2. Small Business
3. Woman Owned
Tierra South Florida, Inc. 2765 Vista Parkway West Palm FL 33411 5616878539
V ENGINEERING & CONSULTING
CORP. 2929 SW 3 AVENUE MIAMI FL 33129 3053425568
Weekley Asphalt Paving, Inc. 20701 STIRLING ROAD
PEMBROKE
PINES FL 33332 9546808005
williams paving co., inc. 11300 NW s River Drive Medley FL 33178 3058821950
7864435346
4074010031 1. Small Business
RJ Spencer Construction 20535 NW 2nd Ave # 202
Miami
Gardens FL 33169
33193 7862583719
Link Systems LLC 5870 Hummingbird Court Titusville FL 32780
FL 33122 3055514608
Cunano Builders Corp 16259 sw 81 st Miami FL
4 Document(s) found for this bid
A.D.A. Engineering, Inc. 8550 NW 33 Street Doral
129
MIAMI DAILY BUSINESS REVIEW
Published Daily except Saturday.Sunday and
Legal Holidays
Miami,Miami-Dade County.Florida
STATE OF FLORIDA
COUNTY OF MIAMI-DADE:
Before the undersigned authority personally appeared
JOHANA OLIVA,who on oath says that heor she is the
LEGALCLERK,Legal Notices oftheMiamiDaily Business
Review flWa Miami Review,adaily (except Saturday,
Sunday and Legal Holidays)newspaper,published atMiami
inMiami-DadeCounty,Florida;thatthe attached copyof
advertisement,being a Legal Advertisement of Notice in the
matter of
CITY OF SOUTH MIAMI -RFP PW2018-08
in the XXXX Court,
was published in said newspaper in the issues of
04/11/2018
Affiantfurther says thatthesaidMiamiDaily Business
Review isa newspaper published atMiami,in said Miami-Dad
e County,Florida and that the said newspaper has
heretofore been continuously published in said Miami-Dade
County,Florida each day (except Saturday,Sunday and
Legal Holidays)and has been entered as second class mail
matter atthe post officeinMiamiin said Miami-Dade County,
Florida,fora period of one year next preceding thefirst
publication ofthe attached copy of advertisement;andaffiant
further says that heor she has neither paidnor promised any
person,firmor corporation any discount,rebate,commission
or refund for the purpose of securing this advertisement for
publication in the said newspaper.
JOHANA OLIVA personally known tome
.BARBARA THOMAS
\Commission #GG 121171
•c^.pf Expires November 2,2021
V;,oVfC?J-""Bonded Thru Tray Fain Insurance 800-385-7019
CITY OF SOUTH MIAMI
DRAINAGE IMPROVEMENTS AND PARKING
LOT REPAIRS AT DANTE FASCELL PARK
RFP PW2018-08
SUBMITTAL DUE DATE:MAY 8,
2018 AT 10 AM
SOLICITATION COVER LETTER
The City ishereby requesting sealed proposals in response to RFP #PW2018-08
"Drainage Improvements and Parking Lot Repairs at Dante Fascell Park."
The purpose of this Solicitation is to contract for the services necessary for
the completion of the project in accordance with the Scope of Services,
(Exhibit 1,Attachment A,B,&C)and Respondent's Cost and Technical
Proposal,or the plans and/or specifications,if any,described in this Solicitation
(hereinafter referred toas "the Project'"or "Project").
Interested personswho wish torespondtothis Solicitation can obtain the
complete Solicitation package at the City Clerk's office Monday through
Friday from 9:00 a.m.to 5:00 p.m.or by accessing the following webpage:
http://www.southmiamifl.gov/which isthe City of South Miami's web
address for solicitation information.
The Proposal Package shall be delivered to the Office of the City Clerk
located at South Miami City Hall,6130 Sunset Drive,South Miami,Florida
.33143.Sealed Proposals must be received by Office of the City Clerk,either
by mail or hand delivery,no later than 10:00 A.M.local time (the "Closing Date")
on May 8,2018.Hand delivery mustbe made Monday through Friday
from 9AM.to5 P.M.,unlessa different timeis provided above for the
Closing Date,tothe office ofCityClerk.
A Non-Mandatory Pre-Proposal Meeting will be conducted at City Hall
in the Commission Chambers located at 6130 Sunset Drive,South Miami,
FL33143onApril25,2018at10:00A.M.Theconferenceshallbeheld
regardless of weather conditions
MariaM.Menendez,CMC
CityClerk
CityofSouthMiami
4/11 •18-63/0000310607M
130
5/8/2018 Detail by Entity Name
1) J 'I1';1(j1 ; uI
(~C)l~YC)l)~~'lll()l r_'~
Dep-arrment of Siate 1 Division of Comorations 1 Search Records I Detail By: Document Number 1
Detail by Entity Name
Florida Limited Liability Company
RJ SPENCER CONSTRUCTION LLC
Filing Information
Document Number
FEI/EIN Number
Date Filed
State
Status
Last Event
Event Date Filed
Event Effective Date
PrinciRal Address
20535 NW 2 Ave
Suite 202
Miami Gardens, FL 33169
Changed: 05/01/2016
Mailing Address
20535 NW 2 Ave
Suite 202
Miami Gardens, FL 33169
Changed: 05/01/2016
L09000067136
30-0571376
07/10/2009
FL
ACTIVE
LC AMENDMENT
06/22/2017
NONE
Registered Agent Name & Address
SPENCER, RODERICK
20535 NW 2 Ave
Suite 202
Miami Gardens, FL 33169
Name Changed: 06/12/2015
Address Changed: 05/01/2016
Authorized Person(~) Detail
Name & Address
Title MGR
http://search.sunbiz.org/lnquiry/CorporationSearch/SearchResultDetail?inquirytype=EntityName&directionType=lnitial&searchNameOrder=RJSPENCERCONSTR
131
5/8/2018
SPENCER, RODERICK
10562 SW 13 Ct
Pembroke Pines, FL 33025
Title MGR
ST. VIL, BERRY
Detail by Entity Name
1815 NE 154TH TERRACE
NORTH MIAMI BEACH, FL 33162
Annual ReRorts
Report Year
2016
2017
2018
Document Images
Filed Date
05/01/2016
02/07/2017
04/13/2018
04/13/2018 --ANNUAL REPORT
06/22/2017 --LC Amendment
02/07/2017 --ANNUAL REPORT
05/01/2016 --ANNUAL REPORT
06/12/2015 --LC Amendment
04/30/2015 --ANNUAL REPORT
09/15/2014 --REINSTATEMENT
07/10/2009 --Florida Limited liability.
View image in PDF format
View image in PDF format
View image in PDF format
View image in PDF format
View image in PDF forma~
View image in PDF format J
View image in PDF format 1
View image in PDF format .1
http://search.sunbiz.org/lnquiry/CorporationSearch/SearchResultDetail?inquirytype=EntityName&directionType=lnitial&searchNameOrder=RJSPENCERCONSTR
132
2018 FLORIDA LIMITED LIABILITY COMPANY ANNUAL REPORT
DOCUMENT# L09000067136
Entity Name: RJ SPENCER CONSTRUCTION LLC
Current Principal Place of Business:
20535 NW 2 AVE
SUITE 202
MIAMI GARDENS, FL 33169
Current Mailing Address:
20535 NW 2 AVE
SUITE 202
MIAMI GARDENS, FL 33169 US
FEI Number: 30-0571376
Name and Address of Current Registered Agent:
SPENCER, RODERICK
20535 NW 2 AVE
SUITE 202
MIAMI GARDENS, FL 33169 US
FILED
Apr 13,2018
Secretary of State
CC4261760790
Certificate of Status Desired: No
The above named entity submits this statement for the purpose of changing its registered office or registered agent, or both, in the State of Florida.
SIGNATURE:
Electronic Signature of Registered Agent
Authorized Person(s) Detail :
Title
Name
Address
MGR
SPENCER, RODERICK
10562 SW 13 CT
City-State-Zip: PEMBROKE PINES FL 33025
Date
Title MGR
Name ST. VIL, BERRY
Address 1815 NE 154TH TERRACE
City-State-Zip: NORTH MIAMI BEACH FL 33162
I hereby certify that the information indicated on this report or supplemental report is true and accurate and that my electronic signature shall have the same legal effect as if made under
oath; that I am a managing member or manager of the limited liability company or the receiver or trustee empowered to execute this report as required by Chapter 605. Florida Statutes; and
that my name appears above, or on an attachment with all other like empowered.
SIGNATURE: RODERICK SPENCER MGRM 04/13/2018
Electronic Signature of Signing Authorized Person(s) Detail Date
133