2Agenda Item No:2.
City Commission Agenda Item Report
Meeting Date: June 5, 2018
Submitted by: Quentin Pough
Submitting Department: Parks & Recreation
Item Type: Resolution
Agenda Section: CONSENT AGENDA
Subject:
A Resolution authorizing the City Manager to purchase goods and services from 50 State Technology, Inc. to
furnish and install high definition security cameras inside the office at Dante Fascell Park. 3/5
(City Manager-Parks & Recreation)
Suggested Action:
Attachments:
Memo-Security Cameras.docx
Reso-Security Cameras.docx
Proposals.pdf
50 State - sunbiz.pdf
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CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO:The Honorable Mayor & Members of the City Commission
FROM:Steven Alexander, City Manager
Via:Quentin Pough, Director of Parks & Recreation
DATE:June 5, 2018 Agenda Item No.:_____
SUBJECT:A Resolution authorizing the City Manager to purchase goods and services
from 50 State Technology, Inc.to furnish and install high definition security
cameras inside the office at Dante Fascell Park.
BACKGROUND:The City's Parks andRecreation Department desires to install new high
definition security cameras inside the office at Dante Fascell Park. Presently,
there are no security cameras monitoring the office during or after business
hours. The motivation for completing this project is to promote safety and
deter crime; protect property, assets, staff, and patrons,as well as to
provide police with surveillance footage in the event of an incident.
Citystaff recommends utilizing a single manufacturing/brand name,
Avigilon. Not only will the requested security system integrate with the
department’s existing camera system located at theaquatic center and
community center, but also allow efficient and maximum use of video
camera licenses, standardization of camera, enclosures, parts, materials,
system administration, maintenance, training, security access control and
createeconomy to scales.
Competitive proposals were sought from three (3) different sources; 50
State Technology, Inc.was the lowest and most responsive vendor. The
department has worked with50 State Technologyin the past and
recommends their work quality and professionalism.
VENDORS &
PROPOSAL AMOUNT:Please find below a breakdown of all submitted proposals.
VENDORS PROPOSAL AMOUNT
50 State Technology, Inc $5,742.98
ER Tech Systems Group Inc.$6,475.33
Johnson Controls, Inc.$9,566.00
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CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
EXPENSE: Proposal amount shall not to exceed $5,742.98
FUND &
ACCOUNT:The expenditure shall be charged to the Parks and Recreation Capital
Improvement–Miscellaneousaccount number 301-2000-572-6450, which
has a balance of $371,871 before this request was made.
ATTACHMENTS:Resolution for approval
Proposals
SunBiz –50 State Technology, Inc.
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RESOLUTION NO.: _______________1
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A Resolution authorizing the City Manager to purchase goods and services from 50 State 3
Technology, Inc.to furnish and install high definition security cameras inside the office at 4
Dante Fascell Park. 5
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WHEREAS, the City's Parks and Recreation Department desires to install new high definition 7
security cameras inside the office at Dante Fascell Park; and8
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WHEREAS, the motivation for completing this project is to promote safety and deter crime; 10
protect property, assets,staff, and patrons,as well as to provide police with surveillance footage in the 11
event of an incident; and12
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WHEREAS, competitive proposals were sought from three (3) different sources; 50 State 14
Technology, Inc.was the lowest and most responsive vendor; and15
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WHEREAS, the total expenditure shall not to exceed $5,742.98. 17
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NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY 19
OF SOUTH MIAMI, FLORIDA THAT:20
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Section 1:The City Manager is authorized to expend an amount not to exceed $5,742.98to 22
50 State Technology, Inc.to furnish and install high definition security cameras inside the office at 23
Dante Fascell Park. The total expenditure shall be charged to the Parks and Recreation Capital 24
Improvement-Miscellaneousaccount number 301-2000-572-6450, which has a balance of 25
$371,871 before this request was made.26
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Section 2:If any section clause, sentence, or phrase of this resolution is for any reason held 28
invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the 29
validity of the remaining portions of this resolution.30
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Section 3: This resolution shall become effective immediately upon adoption.32
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PASSED AND ADOPTED this _______ day of _______________, 2018.34
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ATTEST:APPROVED:36
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_____________________________________________________38
CITY CLERK MAYOR39
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READ AND APPROVED AS TO FORM COMMISSION VOTE:41
LANGUAGE, LEGALITY AND EXECUTION Mayor Stoddard42
THEREOF Vice Mayor Harris43
Commissioner Gil44
____________________________Commissioner Liebman 45
CITY ATTORNEY Commissioner Welsh46
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