_BbAgenda Item No:Bb.
City Commission Agenda Item Report
Meeting Date: June 19, 2018
Submitted by: Angelica Bueno
Submitting Department: Parks & Recreation
Item Type: Resolution
Agenda Section: ADD-ON ITEM(S)
Subject:
A Resolution authorizing the City Manager to execute a contract with M&M Landscape Inc. for the South Miami
(SoMi) Tree Planting Project as per the Neat Street Grant agreement with Miami-Dade County in an amount not
to exceed $10,800. 3/5
(City Manager-Grants)
Suggested Action:
Attachments:
02_Memo-M&M Inc Contract .docx
Resolution_K_with_M_M_Tree_Planting.doc
Grant Agreement.pdf
Solicitation.pdf
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CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO:The Honorable Mayor & Members of the City Commission
FROM:Steven Alexander, City Manager
VIA:Angelica Bueno, Planning & Sustainability Administrator
DATE:June19,2018 Agenda Item No.:_____
____________________________________________________________________________________________
SUBJECT:A Resolution authorizing the City Manager to execute acontract with M&M Landscape Inc.
for theSouth Miami (SoMi)Tree Planting Project as pertheNeat Street Grant agreement
with Miami-Dade County in an amount not to exceed $10,800.
BACKGROUND:Miami-Dade County,through its Office of Neat Streets Miami,awarded the City of South
Miami a grant of$5,400for the SoMiTree Planting Project. TheCity would contribute a
$5,400match and plant twenty-four (24) trees of a variety of species.
On June 11, 2018,the Citypublicly requestedpurchase, planting and maintenanceprice
quotesfor the project. On June 18th, 2018,fourproposals were received. The resultsshowed
that M&M Landscape Inc.was the lowestbid,with a proposedcost of $10,800.
The final contract amount willnotexceed$10,800.See chart below.
M&M Landscape Inc.:
VENDOR:M&M Landscape Inc.
CONTRACT AMOUNT:$10,800
GRANT AMOUNT:$5,400
MATCH AMOUNT:$5,400
MATCH ACCOUNT NO.:City’s Tree Trust Fund 118-1750-519-3450with a balance of $24,220
ATTACHMENTS:Resolution, M&M Landscape Inc., three additional quotes, MDC Grant Agreement.
AMOUNT TYPE OF TREE UNIT PRICE TOTAL
8 PIGEON PLUM 12 FEET $450 $3,600
8 DAHOON HOLLY 12 FEET $450 $3,600
8 CRAPE MYRTLE $450 $3,600
24 TOTAL $10,800
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RESOLUTION NO._________1
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A Resolution authorizing the City Manager to execute a contract with 4
M&M Landscape Inc. for the South Miami (SoMi) Tree Planting Project as 5
per the Neat Street Grant agreement with Miami-Dade County in an 6
amount not to exceed $10,800.7
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WHEREAS, Miami-Dade County,by and through its Office of Neat Streets Miami,has9
awarded the City a grantin anamountof$5,400.The grant will provide funding for the South 10
Miami (SoMi)Tree Planting Project which will allow the Cityto planttwenty-four (24) trees; 11
and12
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WHEREAS,on June 18th, the City’s Procurement Department received four (4)quotes14
in response to aSolicitation;and15
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WHEREAS,the lowest bid to execute the project was fromM&M Landscape Inc. in an 17
amount of $10,800; and18
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WHEREAS,the final contract amount will notexceed$10,800for the purchase, planting20
andmaintenancefor three (3) months; and21
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WHEREAS,the Citywill contributeup to$5,400from the TreeTrust Fund,whichwill 23
match the County’s grant; and24
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WHEREAS, the Mayor and City Commission authorize the City Manager to execute the 26
contractwith M&M Landscape Inc.for an amountnot to exceed$10,800for the City of South 27
Miami SoMiTree Planting Project.28
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NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY 30
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDATHAT:31
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Section 1:The City Manager ishereby authorized to execute the contract with M&M 33
Landscape Inc.for an amountnot to exceed$10,800 for the City of South Miami SoMiTree 34
Planting Project. A copy of thereceived quotes and the Grant Agreement areattached to this 35
resolution.36
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Section 2:Severability.If any section, clause, or phrase of this resolutionis for any 38
reason held invalid or unconstitutional by a court of competent jurisdiction, this holding shall not 39
affect the legitimacy of the remaining portions of this resolution.40
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Section 3: This resolution shall be effective immediately upon its adoption.42
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PASSED AND ADOPTED this ____ day of _____________, 2018.45
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ATTEST:APPROVED:47
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___________________________________________2
CITY CLERK MAYOR3
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COMMISSION VOTE:6
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READ AND APPROVED AS TO FORM Mayor Stoddard:9
LANGUAGE, LEGALITY AND Vice MayorHarris:10
EXECUTION THEREOF:Commissioner Gill:11
CommissionerWelsh:12
Commissioner Liebman:13
_________________________14
CITY ATTORNEY15
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