9Agenda Item No:9.
City Commission Agenda Item Report
Meeting Date: June 19, 2018
Submitted by: Victor Citarella
Submitting Department: Building Department
Item Type: Resolution
Agenda Section: RESOLUTION(S) PUBLIC HEARING(S)
Subject:
A Resolution authorizing the City Manager to enter into an sole source agreement with SUPERION, LLC the
current sole source vendor for TRAKiT Software License and Services, for the sum of $33,640.00. 3/5
(City Manager-Building)
Suggested Action:
Attachments:
iTRAKiT CM Letter Rev 4.docx
Resolution Purchase TRAKIT modules numbered.docx
Res No 229-10-13263 - Purchase of ONESolution.pdf
Add-On_Quote.pdf
DBR Ad.pdf
MH Ad.pdf
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CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO:The Honorable Mayor&Members of the City Commission
FROM:Steven Alexander, City Manager
Via: Victor J. Citarella, PE, Director Building
DATE:June 19, 2018 Agenda Item No.:_____
SUBJECT:
A Resolution of the Mayor and City Commission of the City of South Miami, Florida,
authorizing the City Manager to enter into an add-on agreement with SUPERION, LLC.,
the current sole source vendor, for TRAKiT Software License and Services, for the sum
of $33,640.00 to be paid from account number 001-1610-524-5206, Computer
Software, and providing for an effective date.
BACKGROUND:
The City of South Miami is currently under a contractual agreement with SUPERION
LLC, for computer “TRAKiT Software” being used by the Building, Planning and Zoning,
and Public Works departments as well as the Code Enforcement Division to record daily
transactions and operational performance of these organizations.
This software is in compliance with F.S. 553 mandating that as of October 1, 2017 all
‘building jurisdictions’ in the State of Florida must keep electronic records available to
the public. The software is also used by the Finance Department to approve receipt of
applicable fees collected by these departments.
The acquisition of two additional modules: “iTRAKiT Inspect” and “iTRAKiT Code” to be
used by the Building Department and the Code Enforcement Division will further
enhance and increase efficiency related to critical on-site data entry during daily field
inspections routinely conducted by staff from these organizations.
REVENUE:
The software license fees and the cost of ProfessionalServices required for initial
installation and staff training will be $33,640.00, including maintenance for the first year,
will be paid from FY 2017-18 account number 001-1610-524-5206 with a current
balance of $46,640.00.
ATTACHMENTS:
RESOLUTION
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Page 1 of 1
RESOLUTION NO.: ________________________________1
A Resolution authorizing the City Manager to enter into an sole source agreement with 2
SUPERION, LLCthe currentsole source vendor for TRAKiT Software License and Services, for 3
the sum of $33,640.00.4
WHEREAS, SUPERION LLC., is the current manufacturer and provider of the current City Hall 5
management computer software “TRAKiT”in use by the Building, Public Works, and Planning and Zoning 6
Departments andthe Code Enforcement Division; and7
WHEREAS,the City desires to purchase the “iTRAKiTInspect” and “iTRAKiT Code” modules from 8
SUPERION, LLC, forthe Building Department and the Code Enforcement Division; and9
WHEREAS, the “iTRAKiTInspect”and “iTRAKiT Code” moduleswill increase efficiency related to 10
critical dataentry during field inspectionsby the Building Department and the Code Enforcement 11
Division;and12
WHEREAS,SUPERION LLC., will provide recurring annual maintenance and technical support for 13
its Software License and Services packages, which will be budgeted each year as part of the budget 14
process; and15
WHEREAS,City staff has determined that SUPERION LLC. Is a sole source of supply for the 16
“iTRAKiTInspect” and “iTRAKiT Code” modules since they must be integrated into the TRAKiT Software 17
which is proprietary.18
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF 19
SOUTH MIAMI, FLORIDA THAT:20
Section 1. The City Manager is authorized to purchase the “iTRAKiTInspect” and “iTRAKiT 21
Code” modules from SUPERION, LLC, for an amountnot to exceed$33,640.00 for Software License Fees 22
and Professional Services to be paid from Account No, 001-1610-524-5206.23
Section 2. That this Resolution shall take effect immediately upon adoption.24
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PASSED AND ADOPTED this __________day of ___________________ 201826
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ATTEST:APPROVED:28
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___________________________________________________30
City Clerk Mayor31
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Read and approved as to Form,COMMISSION VOTE33
Legality, Language and Execution:MayorStoddard:34
Vice Mayor Harris:35
_________________________Commissioner Welsh:36
City Attorney Commissioner Liebman:37
Commissioner Gil:38
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MIAMI DAILY BUSINESS REVIEW
Published Daily except Saturday, Sunday and
Legal Holidays
Miami, Miami-Dade County, Florida
STATE OF FLORIDA
COUNTY OF MIAMI-DADE:
Before the undersigned authority personally appeared
JOHANA OLIVA, who on oath says that he or she is the
LEG.AL CLERK, Legal Notices of the Miami Daily Business
Review f/k1a Miami Review, a daily (except Saturday,
~unday and Legal Holidays) newspaper, published at Miami
In M\~m\-Dade County, Florida; that the attached copy of
advertisement, being a Legal Advertisement of Notice in the
matter of
NOTICE OF PUBLIC HEARINGS -CITY OF SOUTH MIAMI _
JUNE 19, 2018
in the XXXX Court,
was published in said newspaper in the issues of
06/08/2018
. A~ant further says that the said Miami Daily Business
Review IS a newspaper published at Miami, in said Miami-Dad
e County, Florida and that the said newspaper has
heretofore been continuously published in said Miami-Dade
County, Florida each day (except Saturday, Sunday and
Legal Holidays) and has been entered as second class mail
ma~er at the post office in Miami in said Miami-Dade County,
Flonda, for a period of one year next preceding the first
publication of the attached copy of advertisement; and affiant
further says that he or she has neither paid nor promised any
person, firm or corporation any discount, rebate, commission
or refund for the purpose of securing this advertisement for
publication in the said newspaper.
8~~a9
(Sl.L) ~
JOHANA OLIVA personally known to me
.. ~;-;E:~··.. BARBARA THOMAS f.r~·'~:~ Commi!Sion # GG 121171
'~~~-s'i t:xpires November 2, 2021 ···.f.i:"(.~~S .... • Shooed ThRi Troy Fain Insurance 800-385-7019
CITY OF SOUTH MIAMI
NOTICE OF PUBLIC HEARINGS
'NOi1~E ISHEAEBY glvfl1lfflat.1heOityComm~Qii Of 1h8~~;~~
Miami, Aorida will conduct Public H81U!ngfsl_ ~reguJar Oity COlrtro~n
meeting scheduled for Tuesday, June 19, 2018, b.eglniiiilg lit 7:()Q p.m., lntbe
City Commission Chambers, 6130 SunsetDliv~~fgfI~.~
A Resolution authorizing 1I)e City MllflS;!JeI' to enter Into a mu\ti-year
Inte!locaJ Agreement wit!) Miami Dade County for canal maintenance
for the Ludlam Glades and Broad canals for an amount not to
exceed $220,290 annually_
A Resolution authorizing the City Manager to enter into an sole
source agreement with SUPERlON, LLC the current sole source
vendor for TRAKiT Software Ucense and Services, for the sum of
$33,640.00.ALL interested parties are invited to attend and wDI beh8llld.
A Resolution of the City of South Miami, Aorida, ratifying the
correction to Resolution No_ 107-18-15140 for the placing of a
question on tOe August 28, 2018, primary election ballot seeking
voter approval of an amendment to the City's Charter, Article II,'
SectIon 60, reducing voting requiremen1s needed to amend land
use and development regulations In certain commercial; industrial,
and mlxed-ijS8 areas near1l1e South Miami Metrorall8t!ltlon.
An Ordinance r'8Iatec1 to the fe,e schedule; amending Ordinance
07 -t&o2296 to InCl1!8Se' some fees, toadel newfees,. adtI'to defete some
fees related to the tennis fee schedule at Dante FasceIl Park.
For further infonnation, please contact the City Clerk's Office at
305-663-6340. . .
Maria M. M8fieiIdeZ, CMC . . City Clerk
Pursuant to Florida Statutes 286.0105, the City hereby advises the public
that if a person decides to appea\ any decision made by thiS Board, AlJency
or Commission with respect to any matter considered atils meeting or
hearing, he or she will need a record of .the proceedings, and that for SIIch
purpose, affected petson may need to ensuni that a verbatim record of 1I1e
proc;eedings is made which record Includes tile testlinony and evidence
upon which the appeal is to be based_ ''J'
6/8 __ 18-1~ooOO324931M '.
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8SE SUNDAY JUNE 10 2018NEIGHBORSMIAMIHERALD.COM
CITY OF SOUTH MIAMI
COURTESY NOTICE
NOTICEISHEREBY given that the City Commission of the City of
South Miami,Floridawill conduct PublicHearing(s)at its regular City
Commission meeting scheduled for Tuesday,June 19,2018,beginning
at 7:00 p.m.,in the City Commission Chambers,6130 SunsetDrive,to
considerthe following item(s):
AResolution authorizing the City Manager to enter into a
multi-year Interlocal Agreement with Miami Dade County for
canal maintenance for the Ludlam Glades and BroadCanals for
an amount not to exceed$220,290 annually.
AResolution authorizingthe CityManager to enter into an sole
source agreement withSUPERION,LLC the current sole source
vendor for TRAKiT Software License and Services,for the sum
of $33,640.00.ALL interestedparties are invited to attend and
will be heard.
AResolution of the City of South Miami,Florida,ratifying the
correctiontoResolution No.107-18-15140 for the placing of a
question on the August 28,2018,primary election ballot seeking
voter approval of an amendment to the City’s Charter,ArticleII,
Section 6D,reducing voting requirements needed to amend land
use and development regulationsincertain commercial,industrial,
and mixed-use areas near the South Miami Metrorail Station.
An Ordinance relatedtothe fee schedule;amending Ordinance
07-18-2296toincrease some fees,to add new fees,and to delete
somefees related to the tennis fee schedule at Dante FascellPark.
ALLinterested parties are invited to attend and will be heard.
For further information,please contactthe City Clerk’s Office at:
305-663-6340.
Maria M.Menendez,CMC
City Clerk
Pursuant to Florida Statutes 286.0105,the Cityhereby advises the public
that if aperson decides to appeal any decision madebythis Board,Agency
or Commission with respect to any matter considered at its meeting or
hearing,he or she will need arecord of the proceedings,and that for such
purpose,affected person may needtoensure that averbatimrecord of the
proceedings is made which record includes the testimony and evidence
upon which the appeal is to be based.
Miami"Dade County Residential HomeSalesSummary
Single Family Homes
Name of County,Municipality,
or CDP*
Closed
Sales
Y/Y %
Chg.
Median Sale
Price
Y/Y %
Chg.
Pct.Of Orig.
List Price
Received
Median Time
to Contract
Months
Supply of
Inventory
Miami$Dade County 3,014 1.5%$318,375 15.8%95.0%58 Days 5.8
Aventura (City)4 #20.0%$868,750 #21.0%89.6%374 Days 12.0
Bal Harbour (Village)0 #100.0%(No Sales)N/A (No Sales)(No Sales)40.0
Bay Harbor Islands (Town)2100.0%$4,200,000 171.0%87.6%366 Days 8.0
Biscayne Park (Village)15 114.3%$475,000 17.3%93.4%121 Days 3.6
Brownsville (CDP)23 #14.8%$149,000 56.8%94.0%64 Days 1.1
Coral Gables (City)96 #17.2%$859,075 #10.9%91.5%122 Days 4.9
Coral Terrace (CDP)30 #21.1%$302,925 #2.0%96.2%91 Days 2.0
Country Club (CDP)14 #22.2%$322,500 #4.9%94.3%56 Days 1.0
Country Walk (CDP)28 #39.1%$325,000 10.2%95.2%62 Days 0.9
Cutler Bay (Town)107 #16.4%$287,000 12.8%95.3%61 Days 1.2
Doral (City)47 27.0%$520,000 20.9%91.4%212 Days 12.5
El Portal (Village)11 57.1%$385,000 #2.0%91.5%126 Days 1.7
Fisher Island (CDP)0N/A (No Sales)N/A (No Sales)(No Sales)0.0
FloridaCity (City)7 #22.2%$135,000 16.4%91.1%110 Days 0.7
Fountainebleau (CDP)7 #58.8%$360,000 32.1%92.1%115 Days 9.3
Gladeview (CDP)15 #6.3%$119,000 47.1%91.1%81 Days 1.0
Glenvar Heights (CDP)13 #18.8%$736,000 #2.5%91.5%139 Days 5.0
Golden Beach (Town)2 #33.3%$3,050,000 #47.0%71.8%378 Days 50.0
Golden Glades (CDP)35 #23.9%$254,375 30.4%95.5%52 Days 1.9
Goulds (CDP)16 #38.5%$230,000 4.8%95.8%76 Days 1.6
Hialeah (City)96 #17.9%$275,000 12.2%95.3%59 Days 1.4
Hialeah Gardens (City)8 #50.0%$283,500 15.5%96.1%41 Days 1.7
Homestead (City)100 #23.7%$227,000 14.9%95.3%76 Days 1.3
Indian Creek (Village)0N/A (No Sales)N/A (No Sales)(No Sales)0.0
Ives Estates (CDP)24 41.2%$289,500 31.6%96.8%83 Days 2.8
Kendale Lakes (CDP)44 37.5%$347,000 1.5%95.0%43 Days 1.4
Kendall (CDP)58 #31.8%$495,000 3.1%92.3%94 Days 2.5
Kendall West (CDP)22 0.0%$342,500 24.5%95.6%70 Days 1.3
Key Biscayne (Village)3 #66.7%$2,300,000 #46.5%84.0%182 Days 31.7
Leisure City (CDP)26 #23.5%$177,500 30.5%96.8%57 Days 1.5
Medley (Town)0 #100.0%(No Sales)N/A (No Sales)(No Sales)0.0
Miami (City)247 1.6%$345,000 15.0%91.9%86 Days 3.7
Miami Beach (City)56 1.8%$1,165,000 #22.3%82.4%192 Days 17.3
Miami Gardens (City)148 #34.5%$220,000 32.5%97.1%45 Days 0.8
Miami Lakes (Town)35 2.9%$435,000 #3.3%95.0%75 Days 2.9
Miami Shores (Village)48 50.0%$531,250 9.5%90.8%134 Days 2.7
Miami Springs (City)10 #68.8%$340,000 #6.2%89.9%57 Days 2.9
Naranja (CDP)10 #9.1%$203,750 #5.2%96.5%70 Days 1.3
North Bay Village (City)1 #83.3%$550,000 2.3%91.7%147 Days 9.6
North Miami (City)63 #10.0%$236,500 10.0%94.5%60 Days 3.2
North Miami Beach (City)32 #40.7%$210,500 7.9%93.9%56 Days 2.6
Ojus (CDP)19 5.6%$535,000 #1.8%90.8%129 Days 8.7
Olympia Heights (CDP)21 0.0%$359,500 20.2%93.8%120 Days 1.2
Opa#locka (City)13 18.2%$120,000 37.3%99.0%11 Days 1.5
Palm Springs North (CDP)716.7%$355,000 31.5%92.3%39 Days 1.3
Palmetto Bay (Village)70 18.6%$548,500 1.6%92.8%123 Days 2.3
Palmetto Estates (CDP)28 0.0%$240,000 6.7%100.0%51 Days 0.2
Pinecrest (Village)49 16.7%$840,000 #30.6%89.7%173 Days 6.2
Pinewood (CDP)12 #52.0%$196,000 43.1%98.4%30 Days 0.7
Princeton (CDP)38 #29.6%$237,000 8.2%97.2%50 Days 1.6
Richmond Heights (CDP)25 56.3%$220,000 18.9%94.0%36 Days 1.0
Richmond West (CDP)46 #41.0%$305,000 12.3%93.8%66 Days 1.1
South Miami (City)19 #32.1%$500,000 17.7%93.3%70 Days 5.1
South Miami Heights (CDP)46 9.5%$240,000 33.3%96.1%53 Days 0.9
Sunny Isles Beach (City)2 #33.3%$2,192,500 37.0%75.0%750 Days 48.0
Sunset (CDP)26 #7.1%$436,250 24.6%93.4%55 Days 1.9
Surfside (Town)814.3%$732,500 17.2%89.3%80 Days 6.3
Sweetwater (City)0 #100.0%(No Sales)N/A (No Sales)(No Sales)1.7
Tamiami (CDP)43 #23.2%$348,500 4.0%96.4%95 Days 1.7
The Crossings (CDP)26 #21.2%$365,000 0.7%94.3%54 Days 1.3
The Hammocks (CDP)52 #24.6%$335,000 10.7%94.6%76 Days 1.5
Three Lakes (CDP)20 #9.1%$329,000 1.5%96.4%87 Days 1.2
University Park (CDP)15 0.0%$360,000 29.2%95.2%67 Days 1.9
Virginia Gardens (Village)40.0%$334,950 #10.9%92.2%30 Days 1.2
West Little River (CDP)30 #30.2%$190,000 58.3%97.5%34 Days 2.0
West Miami (City)70.0%$302,500 #11.8%91.7%28 Days 0.7
*Florida municipalities consist of incorporated cities,towns,and villages.Florida law makes no distinction between these three types.CDPs are unincorporated communities
identified and delineated each decennial U.S.Census for statistical purposes only (so their boundaries have no political meaning).Boundaries used for this report are as of
Municipalities and Census"Designated Places*Q1 2017
Data released on Monday,May 15,2017.Data revised on Monday,January 16,2017.Next quarterly data release is Wednesday,August 9,2017.
identified and delineated each decennial U.S.Census for statistical purposes only (so their boundaries have no political meaning).Boundaries used for this report are as of
Jan.1,2015.
Produced by Florida REALTORS®with data provided by Florida's multiple listing services.Statistics for each month compiled from MLS feeds on the 15th day of the following
month.
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