2Agenda Item No:2.
City Commission Agenda Item Report
Meeting Date: June 19, 2018
Submitted by: Quentin Pough
Submitting Department: Parks & Recreation
Item Type: Resolution
Agenda Section: CONSENT AGENDA
Subject:
A Resolution authorizing the City Manager to permit South Miami Black Cultural Affairs Foundation to host its
annual Juneteenth celebration event and to waive all special event fees and insurance requirements. 3/5
(City Manager-Parks & Recreation)
Suggested Action:
Attachments:
MEMO- Juneteenth 2018 (QP).docx
RESOLUTION - Juneteenth 2018.docx
Junteenth_application.pdf
Police cost estimate.pdf
Parks cost estimate.pdf
1
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
TO:The Honorable Mayor &Members of the City Commission
FROM:Steven Alexander, City Manager
Via: Quentin Pough, Director of Parks & Recreation
DATE:June 19, 2018 Agenda Item No.:_____
SUBJECT:A Resolution authorizing the City Manager to permit South Miami Black
Cultural Affairs Foundationto host its annual Juneteenth celebration
eventand to waive allspecial event feesandinsurance requirements.
BACKGROUND:The South Miami Black Cultural Affairs Foundation(“the applicant”)has
requested to host its annual Juneteenthcelebration eventto be held on
Saturday, June 23, 2018from 10:00 a.m. to 6:00 p.m.at the Madison
Squarepropertylocated at 59th place and 64th street.
Juneteenth, also known as Juneteenth Independence Dayor Freedom
Day,is an American holiday that commemorates the June 19, 1865,
announcement of the abolition of slavery in the U.S. state of Texas, and
more generally the emancipation of enslaved African-Americans enslaved
throughout the former Confederacy of the southern United States.
According to the applicant, celebration activities will consist of music,
danceperformances, exhibits, food and educationon the history of
JuneteenthIndependence Day. The applicantwill provide all activitiesby
local artists, musiciansand community leaders.
The applicant has completed the special event application andis
requesting a waiverofthe required liability insuranceand all special
event fees in the amount of $1,450as illustrated in the table below.
ATTACHMENTS:Resolution
Special Event Application
P&R and Police Cost Estimates
DEPARTMENT AMOUNT
SPECIAL EVENT FEES ($60APPLICATION,$100
ADMINISTRATIVE &$500REFUNDABLE SECURITY DEPOSIT)$660
POLICE DEPARTMENT (2OFF-DUTY OFFICERS)$640
PARKS AND RECREATION DEPARTMENT (STAGE RENTAL)$150
TOTAL $1,450
2
RESOLUTION NO. ____________________________1
2
A Resolution authorizing the City Manager to permit South Miami Black Cultural Affairs 3
Foundation to host its annual Juneteenth celebration eventand to waive all special event 4
fees and insurance requirements.5
6
WHEREAS, South Miami Black Cultural Affairs Foundation (“the applicant”) has requested to 7
host its annual Juneteenth celebration event to be held on Saturday, June 23, 2018 from 10:00 a.m. to 8
6:00 p.m. at the Madison Square property located at 59th place and 64th street; and9
10
WHEREAS, according to the applicant, Juneteenth celebration activities will consist of music, 11
dance performances, exhibits, food and education on the history of Juneteenth; and12
13
WHEREAS,the applicant has completed the special event application andis requesting a waiver 14
of the required liability insurance and all special event fees in the amount of $1,450.15
16
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF 17
SOUTH MIAMI, FLORIDA:18
19
Section 1. The City Manager is hereby authorized to permit South Miami Black Cultural Affairs20
Foundation to host its annual Juneteenth celebration event to be held on Saturday, June 23, 2018 21
from 10:00 a.m.to 6:00 p.m. at the Madison Square property located at 59th place and 64th street.22
23
Section 2. The City Manager is hereby authorized to waive the required liability insurance and 24
all special event fees in the amount of $1,450. 25
26
Section 3. If any section clause, sentence, or phrase of this resolution is for any reason held 27
invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the 28
validity of the remaining portions of this resolution.29
30
Section 4. This resolution shall become effective immediately upon adoption by vote of the 31
City Commission.32
33
PASSED AND ADOPTED this ____ day of _____________, 2018.34
35
ATTEST:APPROVED:36
____________________________________________________37
CITY CLERK MAYOR38
39
40
READ AND APPROVED AS TO FORM,COMMISSION VOTE:41
LANGUAGE, LEGALITY AND Mayor Stoddard:42
EXECUTION THEREOF Vice Mayor Harris: 43
Commissioner Gil:44
Commissioner Liebman:45
_____________________________Commissioner Welsh:46
CITY ATTORNEY 47
3
4
5
6
7
8
9
10
11
12
13
14