Res No 116-96-9870RESOLUTION NO. x#16 - 9 6 - 9 8 7 0
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE OPEN
PURCHASE ORDERS TO VARIOUS VENDORS THAT HAVE BEEN DETERMINED
TO OFFER THE BEST PRICES ON GOODS AND /OR SERVICES THAT THE CITY
USES ON A CONTINUOUS BASIS AND APPROVING THAT DISBURSEMENT OF
FUNDS TO PAY FOR THESE GOODS AND /OR SERVICES FROM APPROPRIATE
ACCOUNTS AS APPROPRIATED IN CURRENT FISCAL YEAR'S BUDGET.
WHEREAS, as part of its centralized purchasing procedures, the City Administration wishes to implement
an open purchase order system to facilitate acquisition of goods and/or services. , and;
WHEREAS, for internal control reason, the City Manager is recommending that the open purchase orders
be issued for a specific amount which is not to be exceeded and applicable for a limited time period to any vendor
determined to offer the best price on any goods and /or services which the City uses on a frequent basis, and;
WHEREAS, by means of telephone competitive bid procedures the City Administration has determined
that the following vendors offer the best prices and product quality on their respective goods and/or services and
wishes to issue open purchase orders to them: (1) Central Supply Inc.; 2) Gem B Electric Supply Inc.; 3) Thrif -T
Hardware; 4) Amerilumber Inc.; 5) Tower Paint; 6) Northern Discount Tools and Equipment; 7) All Clean
Western Paper and Janitorial Supply; 8) Coral Gables Lincoln Mercury; 9) Interstate Batteries; 10) South Florida
Auto; 11) Genuine Parts Company; 12) Global Industrial Products; 13) David Harris Tire Service; 14) Ace
Lawnmower Service,
NOW THEREFORE, be it RESOLVED by the MAYOR AND CITY COMMISSION of the CITY OF
SOUTH MIAMI, FLORIDA that.
Section I. The City Manager is authorized to issue open purchase orders for the remainder of the current
fiscal year to the following vendors in the amount indicated below for each of them:
It'
Central Supply Inc.
Gem B Electric Supply Inc.
Thrif -T Hardware
Amerilumber Inc.
Tower Paint
Northern Discount Tools & Equipment
All Clean Western Paper & Janitorial Supply
Coral Gables Lincoln Mercury
Interstate Batteries
South Florida Automotive
Genuine Parts Company
Global Industrial Products
David Harris Tire Service
Ace Lawnmower
$2,400
1,000
1,500
2,500
800
2,000
2,000
2,000
700
3,000
1,500
1,000
1,000
800
Section 2. The disbursement of funds to pay for the open purchase orders be charged to various accounts
determined to be appropriate by the Administration.
•
RESOLUTION NO. x#16 - 9 6 - 9 8 7 0
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE OPEN
PURCHASE ORDERS TO VARIOUS VENDORS THAT HAVE BEEN DETERMINED
TO OFFER THE BEST PRICES ON GOODS AND /OR SERVICES THAT THE CITY
USES ON A CONTINUOUS BASIS AND APPROVING THAT DISBURSEMENT OF
FUNDS TO PAY FOR THESE GOODS AND /OR SERVICES FROM APPROPRIATE
ACCOUNTS AS APPROPRIATED IN CURRENT FISCAL YEAR'S BUDGET.
WHEREAS, as part of its centralized purchasing procedures, the City Administration wishes to implement
an open purchase order system to facilitate acquisition of goods and/or services. , and;
WHEREAS, for internal control reason, the City Manager is recommending that the open purchase orders
be issued for a specific amount which is not to be exceeded and applicable for a limited time period to any vendor
determined to offer the best price on any goods and /or services which the City uses on a frequent basis, and;
WHEREAS, by means of telephone competitive bid procedures the City Administration has determined
that the following vendors offer the best prices and product quality on their respective goods and/or services and
wishes to issue open purchase orders to them: (1) Central Supply Inc.; 2) Gem B Electric Supply Inc.; 3) Thrif -T
Hardware; 4) Amerilumber Inc.; 5) Tower Paint; 6) Northern Discount Tools and Equipment; 7) All Clean
Western Paper and Janitorial Supply; 8) Coral Gables Lincoln Mercury; 9) Interstate Batteries; 10) South Florida
Auto; 11) Genuine Parts Company; 12) Global Industrial Products; 13) David Harris Tire Service; 14) Ace
Lawnmower Service,
NOW THEREFORE, be it RESOLVED by the MAYOR AND CITY COMMISSION of the CITY OF
SOUTH MIAMI, FLORIDA that.
Section I. The City Manager is authorized to issue open purchase orders for the remainder of the current
fiscal year to the following vendors in the amount indicated below for each of them:
It'
Central Supply Inc.
Gem B Electric Supply Inc.
Thrif -T Hardware
Amerilumber Inc.
Tower Paint
Northern Discount Tools & Equipment
All Clean Western Paper & Janitorial Supply
Coral Gables Lincoln Mercury
Interstate Batteries
South Florida Automotive
Genuine Parts Company
Global Industrial Products
David Harris Tire Service
Ace Lawnmower
$2,400
1,000
1,500
2,500
800
2,000
2,000
2,000
700
3,000
1,500
1,000
1,000
800
Section 2. The disbursement of funds to pay for the open purchase orders be charged to various accounts
determined to be appropriate by the Administration.
� M
p
t
•
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4
CITY OF SOUTH MIAMI
INTER - OFFICE MEMORANDUM
TO: Mayor and Commission
FROM:
? e4
Eddie Cox
City Manager
DATE:
RE •
June 6, 1996
Agenda Item#
Commission M
June 6, 1996
eeting,
Open Purchase Orders to
Various Vendors
The attached resolution seeks the approval of Open Purchase Orders for vendors
frequently used by the Building and Fleet Maintenance Divisions of the Public Works
Department. A similar request was approved by the Commission in July, 1995.
This procedure will serve to expedite the purchasing process,
from delays associated with the solicitation of price quotes for
delays have an adverse impact on maintenance operations.
which currently suffers
each purchase. These
The vendors listed in the attached resolution have been generally shown to offer the most
competitive prices based on the low price quote procedure applied over the past six to 12
months. Aside from cost considerations, the Public Works Department has been
generally satisfied with the quality of the products and the speed of delivery provided.
Approval of these open PO's will significantly enhance the Department's effectiveness
and efficiency. Therefore, I recommend that the purchase be approved by the Mayor and
City Commission.
Attachment