Res No 080-96-9834RESOLUTION NO. 80 -96 -983
Mayor Cunningham: Yea
READ AND APPROVED AS TO FO Vice Mayor Robaina. Yea
Commissioner Price. Yea
Commissioner Bethel Yea
4..r
CITY ATTORNEY � Commissioner Young. Yea
TO:
FROM
a
CITY OF SOUTH MIAMI
6130 Sunset Drive, South Miami, FL 33143
Mayor and Commission
Eddie Cox, City Manag
DATE:
RE:
April 11, 1996
Agenda Item
Commission Meeting
April 16, 1996
Accessibility Improvement
to City Hall
s
This resolution authorizes the City Manager to execute a contract with M. C. Harry &Associates
for preparation of construction documents for ADA accessibility improvements to City Hall, in an
amount not to exceed $2000.00 to be paid from account # 2100 -5 510.
With the assistance of Mr. Rene Fraga of the Dade County Code Compliance Office, staff has
identified a number of deficiencies regarding accessibility (Americans with Disabilities Act).
We must provide two new accessible ramps at the north and south entrances to City Hall. The
east and west ramps do not meet accessibility requirements nor would it be practical to provide
accessible parking adjacent to them. Also, we are required to build an accessible unisex bathroom
at the east end of the coffee room facing the hallway.
These are the major items noted. Other less significant and less costly deficiencies can be
addressed by staff .
M. C. Harry & Associates is one of the three firms approved by the Commission following our
RFP for Architectural and Engineering services. Bids were received from all three companies,
with the lowest bid submitted by M. C. Harry & Associates.
I recommend approval.
I
March 28, 18$6
Fee Proposal
Professional Services
Architecture/Engineering
To:
Project:
Dear Ms. Lama:
Sonia Lama, AiA
City of South Miami
Building, Zoning and
Community Development
6130 Sunset Drive
South Miami, Florida 33143
City of South Miami - City Hall
Add HC Toilet & Ramps to City Hall
Fee Request - 3125196
M.C. HW
6 Associates, Inc.
Architects
Engineers
Planners.
2780
sows
muglas
Road.
Miami.
Florida
33133.
M C0009"
(305) 4454765
(305) 44 &9805 Fax
In accordance with your request, we are pleased to submit herewith our proposal for
architectural and engineering services for the project described below. We are prepared to
begin upon authorization and will complete the plan as soon as possible.
We have included here a tabulation of our estimated man -hours and propose a lump sum fee
as noted below.
Description
Man -Hr
Task
imate
Field V
WIMP
Total hrs
Sub -total
Sum Fee
i
Provide Architectural and Engineering necessary provide Construction Plan
to add a unisex handicap toilet room adjacent to the first floor restmoms
and add a ramp to the north and south entrances: and provide plan for re-
stripping the parking lot to accommodate he parking spaces.
NOPMENONee ... ... . .. �. .., .._.moo - We- q
$ - a $ 424 $ - $ 19496 120
G
James We
$ zo40
AIA, CCS
• � � rr
Design r preparation construction plans for construction
I- Two handicapped amesssible ramps at City Hairs North and $outh entances.
2- A unisex we-roorru
Services Include e ':; R " on of construction cost • ': sir ' r.,, 1 to tz
k*,duded on the plan sheets. Smvices, do not Include the preparation of any pmjad manual,
E60005622 bid proposal forms or contract documents.
AAC002142
TERMS AND CON
C 9.
401 Ponce de Leon BW,, Svlte goo Coral Gables, Florida 3313
305.445,2900 1 8017.448.0227 Facsimile 305 4A5,3366
Equal Opportunity Employer
J7
FROM : THE ARCH LEES I GN ��ONSORT I UM PHONE N0.. : 305. 448 8441 Apr. 04 1996 08 : S9AM P2
rE
The ArchiWctmal Design Cons4MUM %C.
422.9 N. Miami Avcnuc Mil, Rod" 33127
TEL (305) 5764572 FAX (305) 37"7u
CLRT• Me AACO02W9
1
AUTHORIZATION FOR PROFESSIONAL. SERVICES
afar City of South- M Cftv HAjL,-- -NO** WOO&
joridge
1 tl-
of • _• • • 1 ::
_.. Addre 1130 39.unset • ulk-Miami, Florida K
• 1 • T • • • =1 = ►•� •c 11 1 j = • - -
Client i�mmentam/99 Sonia Lama Tide: A.l.A.
- - -- . . _
SCOPE OFSMWCFS
. .e
2a A musex 4t=i:0WpW to be lomfed at the east end of the prwant coffee room / lounge,
Wormation for Con&vctar to W. permit aM ConWmd Me ♦ • •+
COW&Vction 86 at hWAnWb
W tet0&esftW0fC*r4*uc6w. We wfflafto review Me Conm 41740 rag;eg
v ry � : N •
r+ I 1 f f 1 ♦ •s Product I subm&aft,, add review
• I monthly f • i.l • • Mai Punch 1_
COUPENSA 770M DA U FOR FIXED FEE BASIS
The Architectural D n Consortium, Inc. shall be paid for these servim on a Fixed Fee ti is •
Em thousanddolham-1
So
►+. shall based an montNy • M e• ♦ r •
1. On full
thereon within fifteen (IS) days after presentation of invrmes, Zoning • •
Rates*
APPROVED AND ACCEPTED in accordance • General of Agreement an the : •
ClIente. City of
_ •t consom
ore Oro A
70
Name. �r
(I. Uitle
rive: Title*. .: •
•
ais. _ -- Date: Mgreh 28.1996 _
Distribution'
Emmanuel O. Uc:he, A, t.A. Poect Manager Keith Martin a o 1
1=CiivCtuc j o die
anauR
(' gincermg consuUCUM m "`
�sg+e�ent Dcsivnt fludd'
TO: Eddie Cox
City Manager
FROM: Sonia Lama, AIA,
Acting Building ]
0
DATE: 3/12/96
RE: Handicapped accessibility
Today Mr. Rene Fraga of the Dade County Code Compliance Office surveyed our City Hall
complex and has developed a list of guidelines for the City to follow in order to meet minimum
state. and federal requirements.
GUIDELINES:
1. The City must designate an ADA Coordinator who will survey all City facilities, keep a file
for each building and develop a plan for implementation of corrective action where
deficiencies are found. Survey forms are in my office.
2. Call button panels at the Police Department's elevator should be replaced with panels
in Braille.
3. Provide two new accessible ramps at the north and south entrances to City Hall, b the City
Y
Clerks office to the north and the Chambers to the south. The east and west rams do not
meet accessibility requirements nor would it be practical to provide accessible parking
. P g
adjacent to them.
4. Prove three accessi
We ble parking spaces at the north end of the parking lot in close proximity
tY
to the new ramp. These spaces will serve City Hall and the Sylva Martin Buildin g and should
.
include curb cuts.
5. Provide two accessible parking spaces south of City Hall, one close to the Police
Department's entrance and one close to the new ramp next to the Chambers.
6. Provide a five feet deep level surface at the Sylva Martin Building entrance which should
extend two feet on each side of the door. Add a 1:12 maximum slope ramp from this surface
out to the sidewalk.
7. Build an accessible unisex bathroom at the east end of the coffee room facing the hallway,
8. Install a new hi4ow accessible drinking fountain in the existing corridor recess next to the
coffee room.
9. Either replace the second floor drinking fountain with a hi-low accessible fountain or provide
a cup dispenser at 44" from the finished floor.
IO.Replace all door
11.Provide grab bar
Install new door
These doors may
12.Install a writing
cashier windows.
locksets
�s at the
against
swing ii
shelf at
with lever operated accessible hardware.
Sylva Martin Building bathrooms and remove door at the end stall.
the wall increasing the length of the stall to a minimum of 5' -6 ".
Zto the stalls.
34" above the finished floor at one of the Finance Department's
ible parking space per every one hundred metered parking
13.Provide one handicapped access
spaces throughout the City.
.
I
n
14.At any street festival or other public events where portable toilet facilities are provided, 5%
of the portables must be handicapped accessible.
15. Store an accessible portable ramp to be used at the raised dais in the Commission Chambers if
1
1
needed.
6.Provide signage directing the public to handicapped facilities.
7.Provide a sign at the north City Hall entrance ramp informing the public that accessible
parking, entrance and an elevator for access to Building and Planning on the second floor is
available at the south end of the building.
c. Rene Fraga
Dade County Code Compliance Office
J•
Please... �
❑ Read
❑ Handle
❑ Approve
OUTING& R EQUST
To: Aw
And..
❑
Forward
❑
Return
❑ Keep or Toss
[:] Review with Me
.. zA a 0 J
Firm:
I
� 1•
t.il.
Date:.'