6To:
FROM:
Via:
DATE:
SUBJECT:
BACKGROUND:
REVENUE:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
Quentin Pough, Director of Parks & Recreation L
April 17, 2018 Agenda Item NO.:Q
A Resolution authorizing the City Manager to permit Taco Craft Miami,
LLC located at 5829 SW 73 rd street, to hold its 2 nd Annual Cinco De Mayo
Block Party.
Taco Craft Miami, LLC ("the applicant") has submitted a Special Event
Application to hold its 3rd Annual Cinco De Mayo Block Party ("the block
party") on Saturday, May 5, 2018 from 2:00 p.m. to 1:00 a.m.
The applicant would like to host a festive Mexican themed block party and
extend their business onto 73 rd street from 58th avenue to 58th court and
58th avenue from 73 rd street to 74th street. The Block Party will consist of
live music, food and beverages. All food and beverages will be catered
and sold by the applicant. The block party will be free to the public; food
and beverages will be sold through ticket sales that can be purchased at
the entrance of the event. This event has an anticipated attendance of
500 people.
The applicant will have a stage, tents, tables and chairs along the street;
all sidewalks will remain open to the public. All public property including
sidewalks, street gutters, etc. shall be cleaned by the applicant. Barricades
and police vehicles will block traffic at all intersections.
The applicant has submitted the necessary Notification/Petition Form
signed by businesses that will be affected by the requested street closure.
Upon approval of this event the applicant must provide the City with the
required Certificate of Liability Insurance that complies with the City's
standard insurance requirements, including naming the City of South
Miami as an additional insured prior to the event.
The applicant has paid the City $660, which includes a $60 application fee,
$100 administrative fee, and $500 refundable security deposit.
AlTACHMENTS:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The applicant is responsible for all services rendered by the City:
DEPARTMENT AMOUNT
POLICE DEPARTMENT (4) $2,520
PARKING METERS ($25 x 33 METERS) $825
PUBLIC WORKS $1,334.03
STREET CLOSURE & MOT $543.75
TOTAL $5,222.78
Resolution
Special Events Application
1 RESOLUTION NO.: ________ _
2
3 A Resolution authorizing the City Manager to permit Taco Craft Miami, LLC located at
4 5829 SW 73rd street, to hold its 3,d Annual Cinco De Mayo Block Party.
5
6 WHEREAS, Taco Craft Miami, LLC ("the applicant") has submitted a Special Event
7 Application to hold its 3,d Annual Cinco De Mayo Block Party ("the block party") on Saturday, May
8 5, 2018 from 2:00 p.m. to 1:00 a.m.; and
9
10 WHEREAS, the applicant would like to host a festive Mexican themed block party and
11 extend their business onto 73,d street from 58th avenue to 58th court and 58th avenue from 73,d
12 street to 74th street; and
13
14 WHEREAS, the applicant has paid the City $660, which includes a $500 refundable security
15 deposit, $100 administrative fee and $60 application fee; and
16
17 WHEREAS, the applicant is responsible to pay the City for Police Services ($2,520), Public
18 Works ($1,334.03), Parking Meters ($825), Street Closure and MOT ($543.75) totaling $5,222.78;
19 and
20
21 WHEREAS, the applicant has completed the Special Event Application and has submitted
22 the necessary Notification/Petition Form signed by businesses that will be affected by the
23 requested street closure; and
24
25 WHEREAS, upon approval of this event the applicant must provide the City with the
26 required Certificate of Liability Insurance that complies with the City's standard insurance
27 requirements, including naming the City of South Miami as an additional insured prior to the
28 event.
29
30 NOW, THEREFORE, BE IT RESOLVED BYTHE MAYOR AND CITY COMMISSION OF THE CITY
31 OF SOUTH MIAMI, FLORIDA THAT:
32
33 Section 1. The City Manager is hereby authorized to permit Taco Craft Miami, LLC to host
34 its 3,d Annual Cinco De Mayo Block Party on 73,d street from 58th avenue to 58th court and 58th
35 avenue from 73,d street to 74th street on Saturday, May 5, 2018.
36
37 Section 2. If any section clause, sentence, or phrase of this resolution is for any reason
38 held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect
39 the validity ofthe remaining portions of this resolution.
40
41 Section 3. Effective Date. This resolution shall become effective immediately upon
42 adoption by vote of the City Commission.
43
44
45
46
47
48
49 PASSED AND ENACTED this __ dayof ,2018.
50
51 ATTEST: APPROVED:
52
53 CITY CLERK MAYOR
54 READ AND APPROVED AS TO FORM: COMMISSION VOTE:
55 LANGUAGE, LEGALITY AND Mayor Stoddard:
56 EXECUTION THEREOF Vice Mayor Harris:
57 Commissioner Gil:
58 Commissioner Liebman:
59 Commissioner Welsh:
60 CITY ATTORNEY
Permit #: 1f6d>i \fhOI
THE CITY Of PI.£ASANT UVING
~~~-_--_ SPECIAL EVENT APPLICATION
IS pplication ust be submitted for special events that will be held on city property or requiring city services at
sixty (60) days prior to the date of the event. Please refer to the Special Events Handbook for more
rmation about applying for a special event in th~ City""of South Miami.
'.
ORGANIZATION INFORMATION
NAME OF ORGANIZATION: -zeO /'?'&rf Mcmi lie
ADDRESS: .... 2"&2/' '5w . :z3 /d :sf .33J~2
PRESIDENT/MANAGER NAME: ~I'C E2I:x11oPH;~E: .:?@~ /39;2 R?/t)
Is your organization a non-profit, SOl(c) (3) certificate holder? D NO DYES 'If YES, please provide a
copy of your certificate with the application.
TYPE OF EVENT: D RUN/WALK D FILM/PHOTO PERMIT
D CHARITY D OTHER: -;>'>_-;--________ _
NAME OF EVENT: 04C/2 d: drya k:5f-
LOCATION OF EVENT: ~I'? ;1P?J1/ $~ h SflA &.
EVENT DATE(S): ....:::;-/~ B . . D NEW EVENT ~RNING EVENT
WILL THIS BE AN ANNUAL EVENT? D NO . IF YES, THIS IS THE..3 YEAR OF THE EVENT
ANTICIPATED ATIENDANCE: 5()O ACTUAL EVENTTIME: t5( AM@o / ~M
ASSEM BL Y DATE(S): ..... 5i'"""-,t6f...-'-L".-___ ~-SETU P TI M ES: -,-1_2.-,--_ A~ to
BREAKDOWN DATE(S): ;:::;--/ GC, BREAKDOWN TIMES: ___ l-----,9'PM to
1
EVENT NARATIVE iUn, (.
A detailed written description/summary olyour event is required. Please describe all activities; scl;j"~Me
inventory of any sold items, giveaway items, list of vendors ancl ... any other important
If additional space is needed please use a blank sheet of paper ~nd' attach:.tQ the
LOCATION APPROVAL
II the organization is a tenant and/or renter 01 the event location, please have the property owner
complete the lollowing.
Mark all that appy
~ocation is City 01 South Miami property (street, sidewalk, right-ol-way, park, etc.)
o Applicant/Organization owns the requested event location
o Applicant/Organization will be using private property
Comments: ______________ ~------------------------------------------------
Property Owners Name: ______ ~-----------------Phone: ____________________ __
Property Address: ________________________________ --'-_________________ -------
PRINT APPLICANT'S NAME APPLICANT'S TITLE
PROPERTY OWNER SIGNATURE DATE
NOTARY SIGNATURE
Subscribed and sworn before me, this
_______ Day of _____________ , a
Notary Public in and for ________ __
County, State 01 ______________ _
Signature (NOTARY PUBLIC)
2
POUCE DEPARTMENT
Off-duty police officers are required for street closures as determined by the Pollee Department. You
will be required to hire off-duty police officers if your event includes street clos'ures, alcohol sales or
large crowds. •
"
No o
o
o
Will your event obstruct the normal flow of traffic or sidewalks?
Do you expect the total attendance for your event to be over 50 people
at anyone given time?
Will you be requesting the use of off-du'ty police officers?
If YES, how many __ (Please note: If you answered NO, to this
question off-duty officers can still be assigned to your event at a cost to
the applicant if deemed necessary)
If NO, please describe why the event will not have a significant impact on the surrqunding public streets
and/or property area.
STREET, SJDEWALKS AND RIGHT-Of-WAY CLOSURES
Ust detailed closures you are requesting for your event including street, sidewalks and right-of-ways.
ClOsu/c:.-,,/1 :J31'd,1ffW: f'1Wn <stop q,-5"BJ"t,;fik: It:z.a-IJ.C;f.
Ck4/'!.-. &t seJ-t, tffe ~ $£<.1 :zzAi:! 8+. 'fa sW ff#t $f-
Please note: All closures require City Commission approval by resolution and may take up to two (2)
months to be approved. All street, sidewalk and right-of-way closures must be identified on the site
map. .
PLANNING AND ZONING
Yes
o
(
Will you be hanging any banners over public streets or pole banners? If
YES, a separate Banner Application with the City of South Miami
Planning & Zoning Department will be required.
(Please note: Only 50l(c}(3) organizations may apply for a banner
application. All requests for banners over public streets must be
reviewed and pre-approved. A 501(c}(3) certificate, insurance and
photos of the banner must be Included with the application to the
Planning & Zoning Department)
o Have you notified the event location neighbors' or businesses about
your event?
3
i
POLICE DEPARTMENT
Off-duty police officers are required for street closures as determined by the Police Department. You
will be required to hire off-duty police officers if your event includes street closures, alcohol sales or
large crowds.
No
o
o
o
Will your event obstruct the normal flow of traffic or sidewalks?
Do you expect the total attendance for your event to be over 50 people
at anyone given time?
Will you be requesting the use of off-duty police officers?
If YES, how many (Please note: if you answered NO, to this
question off-duty officers can still be assigned to your event at a cost to
the applicant if deemed necessary)
If NO, please describe why the event will not have a significaht impact on the surrounding public streets
and/%ropertyarea. ~ r_ -L-fA .i'_L -~ At.te-/?~ult.. f)f!-9-0 C)T(eel ={'tfl1I\ OfJ't)P p!;J'~ c::5b" -Ia
4Z!31-'1 d:
STREET, SIDEWALKS AND RIGHT-Of-WAY CLOSURES
List detailed closures you are requesting for your event including street, sidewalks and right-of-ways.
Please note: All closures require City Commission approval by resolution and may take up to two (2)
months to be approved. All street, sidewalk and right-of-way closures must be identified on the site
map.
PLANNING AND ZONING
Yes
o Vw:1I you be hanging any banners over public streets or pole banners? If
YES, a separate Banner Application with the City of South Miami
Planning & Zoning Department will be required.
(Please note: Only 501(c)(3) organizations may apply for a banner
application. All requests for banners over public streets must be
reviewed and pre-approved. A 501(c)(3) certificate, insurance and
photos of the banner must be included with the application to the
Planning & Zoning Department)
o Have you notified the event location neighbors or businesses about
your event?
3
CODE ENFORCEMENT
No o Will you be having any music and/or amplified
/ event?
if Will your event be starting before 8:00 AM.
o Will your event end after 11:00 PM?
sounds during your
PARKS AND RECREATION
Yes
o . Vwm this event take place in any of the South Miami City parks and/or
recreation facilities?
o
o
/ (Please note: A rental fee will be applicable if a city park is being used)
tt' Will this event require the use of any Department equipment (stage)?
~ill this event require the use of any Department staff?
PARKING DIVISION
o
PUBLIC WORKS
;V
~
~
No
/6:::-o Will you be renting any City parking meters? If YES, how many __ _
(Please note: All closures or interference on right-of-ways that includes
parking meters will be required to pay the daily meter fee)
o ,/'Do you have enough on-site parking to accommodate your event?
o;V' Will your event involve the use of a shuttle and/or alternate parking
sites?
No
0
0
0
Will your event interfere with any public right-of-ways, such as roads,
sidewalks, alleys etc.?
Will your event require anyfull and/or partial road closures?
(Please note: any right-of-way closures will require at least one off-duty
officer per corner)
Would you like the City to provide you with barricades for you event, at
a cost? If YES, how many .8
Please describe your plans for the cleanup and removal of recyclable good, waste and garage
during and
4
73'· STREET
/" :1'
~ 'I
ADDITONAL EVENT FEATURES
o Temporary Fencing
o ~!$!lS/Banners
[]?,Tents or Canopies
o ~bles/Rides
~Additional Barricades
o Electrical Services/ Generators
o Live Music
o Open Flames
~Johns
o Other: ______________________ _
(Please note: If any of the following apply, a separate narrative description of each additional feature
may be required by the City with this application. Additionally tents, open flames and signs/banners may
require Building Permits at the cost to the applicant.)
FILM/STILL PHOTOGRAPHY
Type of Production: \1 ~l'¢f{def" Special Effects or Weapons: __ ...:,u""-_tEI-',,'----___ _
Base Camp Location: ~ c:::::>W q.2;>/'W <ST.
Cast: u~ Crew: 2-Extras: _-,P=-.c..k'I'-!· ---c--
Total Number: },) C?r Total Vehicles: l\Ht-Type of Veh iele: __ LtV=---v--'1'----__
DEPARTMENT DIRECTORY
Special Events Division ................................................................... (305) 668-3873
South Miami Police Department .................................................. (305) 663-6301
Public Works Department ............................................................. (305) 403-2067
Parks and Recreation Department ................................................ . (305) 668-3876
Code Enforcement Department .................................................... (305) 668-7335
Planning and Zoning Department ............................. i~:.::;;;:;,.;:i;i:.i:;·;··:··{305)663-6326
i rH ~?$<;;¥~,J.,J -,) h {.i:~p.t . ! -\5:·~'0,,1)(.)::):;;' liicm~<;m .. i;)(':<.i '-"f 5
1 i)£D~:, ,"::: 'fj}i!:I)~1fiJk! '?;~.':-;,! <;~ ,;'
,
-"., ... -.-.-'"-•• ,~.,.,,-.. ,_. 0<_' '0 ,,~, _, ••
INDEMINIFATION AGREEMENT
THIS AGREEMENT ("Agreement") is entered into by and between CY¢cvo&J--"f,£C--
("Applicant"), and the City of South Miami ("City") on the date on which the last of the Parties executes this
Agreement.
RECITALS
Special Event Permit Application to the City for (event title)
_~~~;o.J...lJ~~~p::.LL=.Ll_at ~~ iJt-LS 1M (location) on "
(date(s)) (--:,--/~£? . ("Special Event"); and WHERAS, pursuant to of the City's Code
and the City's SiJ€?1-;;~ Regulations, the Applicant must execute an indemnification and hold harmless
agreement protecting the City from claims whfEfl-may ari~e out of the Special Event.
Now, THEREFORE, in consideration of the matters recited above, the mutual covenants set forth herein, and other
good consideration the receipt and sufficiency of which is hereby acknowledged, the Parties hereby agree as
follows:
1. The above recitals are true and correct.
2. Applicant agrees to indemnify, defend and hold the City, its officers, affiliates, employees, successors and
assigns ( collectively "Indemnitees") harmless from and against any and all such claims, suits, actions,
damages, Dr causes of action arising as result of the Special Event, or of the condition of the s·lte on which
the Special Event is held including any personal injury or loss of life, Dr damage to or loss of property, and
from and against any costs, attorney's fees, expenses or liabilities included in and about the defense or
settlement of any clams, and the investigation thereof, excep.t to the extent caused by indemnitees
negligence of willful miscon"duct.
3. No Street shall be closed without approval from the City Commission.
4. Traffic shall be maintained in accordance with Florida Department of Transportation (FOOT), Miami-Dade
County standards and any additional requirements by th~ City of South Miami Public Works Department
and Police Department.
S. Event areas shall be restored to equal or b_etter condition than they were before the event started.
6. Any damage to private property shall be restored-to its o"riginal condition or better and as accepted by the
Owner caused by applicant or any of its agents, servants or employees, invitees and onlookers.
7. If all restoration work is not performed within 30 days of work completion, the City of South Miami Public
Works Department may restore the event area and charge the applicant for the cost of restoration and
additional incidental fees.
8. Applicant must pay all fees prior to the date of their event(s).
9. Applicants shall notify the City of South Miami Special Event Coordinator at least forty-eight (48) hours
prior to start of their event of any cancellations to be considered for any refunds.
IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be executed and sealed by its duly
on the date §.et forth below and notarized.
,Signa ure (N ARY PUBLIC)
4tl>V~. JACLYN C CUESTA iW MY COMMISSION # GG049427
'~ .' EXPIRES No1Iember 21. 2020
" ~', II "
Ctx~M~
APPLICANT'S ITLE
(?10(1~
DATE
6
~ -. ,
NOTIFICATION/PEmlON
We, the undersigned business and/or residents, have been notified of street closures associated
with the event noted about on said date, and hereby agree or disagree to the closure(s). We are also
aware that this response may not effect this application being disapproved.
H--
5~~&~~~~~--~~--t±~~~~--~~~~~~~~~~~--~----~~~~b7~·
"~ ...
8
Valdes. Yvette
From:
Sent:
To:
Cc:
Subject:
Yvette,
Aurelio Carmenates
Tuesday, April 03, 2018 2:38PM
Valdes, Yvette
Gomez, Nelson; John Reese
RE: Cost Estimates
Please find below are the fees for the two events per the Fee Schedule:
Taco Craft
Temporary full road closure: $25 ($0.25 x Approx. 100LF) : 575LF x .25: $143.75
The MOT fee for roadway: $100 x 2 directions: $200
Temporary Staging Area: $200
Total: $ 543.75
Twilight Run
Temporary full road closure: $25 ($0.25 x Approx. 100LF) : 7967 LF x .25: $ 1,991.85 (Note: I deducted the one-way on
SW 58th ave totaling 8480.67LF to the total length amount)
The MOT fee for roadway: $100 x 4 directions: $400
Total: $ 2,391.85
1
SliblliittedTor
Matel'ialsl
Pul:iliie Works Department
EventCostJ!Jstimate,
¥vefie;VilIdes
Day I-PUbllc Works Fees <.\'.t:Matei:ials
Equipment:
B;m:icl;lij.e;!I FI!\t~kcPer@'de:r)
Day t --. ~iIdl.t:iomA feepe~ aatt1Pade .. -$.3.!lO(Qty, III
Date Prepatedi_' _..!I4t1.:13~t2Ol!Ol!.l18L' __
$125;00
$7S~()1I
$~6;OO
..
:!E
<C
:!E
(J) «
J:II:: w
I-Q: W
::II-«
O W z (J):;: ;::
II:: 0
u.w t-
0 1-z
(J) ;::
u.<C 0
0 :;: Q
>-
I-
U
w
u «
..J
0.
t-
W
'" Z
:>
'"
'" >
u
w
'" < z
U
• <" -< •• w
-~ X~«
>-Z " ,,<
0'·
'"
"
-f'1t
w
c
-S-
~" +" 0
• • ", • <" w
zz >
0>-, -w · >-> <->
z" 0 • >-0
'" " ~
"418S "M "S
" ", .
~~
ZZ <:;; ". • < • • • > ,
• o
w
><
0
z z
~
'~I6S 'M"S
.P